It-1 Intro To Computer Software With Application.

IT – 01
INTRO TO COMPUTER SOFTWARE

WITH APPLICATION
CRIM2
IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |1

INTRO TO COMPUTER SOFTWARE WITH APPLICATION
 Word Processing
 Presentation
 ICT Conventional Learning Materials to Enhance Teaching Learning
DISCLAIMER
This module is a compilation of the words from the internet sources,

manual and books from the authors and will be used for educational
purposes only.
Due recognition is given to the authors who are the source of some
parts found in this module. The complier/ owner does not claim
copyrights to any part taken from other sources.
“The beautiful thing about learning is that no one can take it away from you.”
- B.B. King –
I. Course Overview
This course provides the students with the fundamental understanding of MS Word Software, MS
PowerPoint and ICT Conventional Learning Materials and the treads that conveys on the topic. This
course requires basic knowledge in computer to perform different ICT activities.
II. General Instruction

This module begins with an Introduction that encapsulates the topics or lessons that
students of this course have to learn, understand, and value. This Module is composed of five
parts of which the first part pertains to the Intended Learning Outcomes (ILOs). The next part is
the course direction where students are directed to focus their respective course works. The
nitty-gritty of the course is also placed in the lecture and discussion which is the third part of the
module. Each student taking this course is also required to answer all the assessment tasks (refer
to tasks and completion time matrix below) to measure whether the student has learned from
the lessons. For the students to grasp all the essentials of the topics covered in a particular
lesson, links, URLs, videos (in USB stick) and other supplementary reading materials are provided
in this module.
Tasks and Completion times for one week of a 18-week, 3-credit using module
Task Time
Completing a pre-test activity 15 minutes
Reading and Understanding the Topics 1.45 Hours
Answering the Activities 1 Hours
Total 3 Hours
III. Academic Integrity

Academic honesty is required of all students. Plagiarism--to take and pass off as one’s own
work, the work or ideas of another--is a form of academic dishonesty. Penalties may be assigned
for any form of academic dishonesty” (See Student Handbook/College Manual). Sanctions for
breaches in academic integrity may include receiving a grade of a “Failed” on a test or
assignment. In addition, the Director of Student Affairs may impose further administrative
sanctions.
IV. Introduction
Three major topics are included in this module.
Intended Learning Outcomes

At the end of this chapter, the students should be able to:
LO1: Explain ICT policies and safety issues as they impact on the teaching-learning process.
LO2 Identify learning theories and principles applied in the design and development of
lessons through appropriate media and technologies for teaching learning.
LO3: Integrate media technology in various content areas.
LO4: Formulate teaching-learning experiences and assessment task using appropriate and
innovative technologies.
LO5: Demonstrate social, ethical, and legal responsibility in the use of technology tools and
resources.
Modern society is characterized by sudden growth and development of information

technology (IT) resulting in large dependence of the society, in a wider sense, on the
individual knowledge and competence of a person in the IT area. Although this

dependence grows on daily basis, the human right to education and information is not
extended to IT area. Problems that affect society as a whole emerge, creating gaps and
distancing people from the main reason and motivation for advancement - from
opportunity. Today, being a computer illiterate person means to be a person who is
unable to participate in modern society, a person without opportunity and in spite of
acknowledged necessity and benefits of inclusive computer literacy by, for example,
European Commission, UNESCO, OECD, there are still groups of people with hindered
access to basic computer education (persons with disabilities, persons with learning
difficulties, migrant workers, unemployed, persons that live in remote (rural) areas where
IT education is not accessible).
These notes, combined with other materials published on ITdesk.info, represent our
effort and contribution to realization and promotion of the human right to education and
information considering IT area. We hope that this education will help you master basic
computer skills and with that hope we wish you to learn as much as you can thus
becoming an active member of modern IT society.
- ITdesk.info Team –
MODULE 1
Basics of the information technology
Information technology (IT) is a technology which uses computers to gather, process, store, protect, and transfer
information. Today, it is common to use the term Information and communications technology (ICT) because it is
unimaginable to work on a computer which is not connected to the network.
The computer consists of:

• hardware – physical computer parts, palpable and visible
• software – set of commands that are "understandable" to the computer; instructions to its palpable parts,
giving orders what to do
Basic principle of computers:

Data enters the computer through one or more input devices. The computer then processes the data and
transmits the resulting data to output devices. Output devices can be human interfaces such as a screen or
another electronic device such as a storage device or computer network.
The system unit consists of the following components:
• Motherboard - MBO
o a computer "backbone" responsible for communication between components and transmission
of information
• Central Processing Unit - CPU
o functions: command execution, data transmission, computer function control
o basic characteristics:
• speed (in Mega Hertz (MHz), Giga Hertz (GHz))
• amount of memory (Cache in Bytes)
• Random Access Memory - RAM
- a memory container for programs that are currently running and data that is being processed

o basic characteristics:
• speed (in MHz, GHz)
• capacity (in Bytes)
• data rate class (DDR SDRAM, SDR SDRAM)
• permanent memory:
o Hard Disk Drive - HDD - device (memory) used for permanent data
storage
• data is stored on magnetic platters; electromagnetic heads are used for reading and recording
data with the exception of the newest disk types called Solid State Drive (SSD)
• basic characteristics:
 disk platters rotation speed (in RPM)
 capacity (in GB)
 connection interface (IDE, SATA)
o Floppy Disk Drive - FDD o optical disks - CD, DVD
• graphics processing units (GPU) o function: processing and displaying image on the monitor o it
consists of a graphics processor and its own working RAM memory
 basic characteristics:
• type of graphics processing units (ATI Radeon, Nvidia GeForce, or other)
• RAM size
• connection interface/slot type
• ports:
o Parallel Port o Serial Port
o Universal Serial Bus (USB)
Input and output devices

o Input devices:
o keyboard
o scanner
o touchpad
o mouse
o trackball
o joystick
o microphone
o stylus
o camera (web, digital)
o Output devices:
o monitor
o projector
o printer
o plotter
o speakers
o earphones
o Device that is both input and output: touchscreen.
Common devices and media for storing and transferring data:

 hard disk
 USB flash drive
 diskette and ZIP diskette
 CD and DVD discs
 memory cards
 internal hard disk
 external hard disk
 network disk drive
 online storage device
Software - a computer program which, as opposed to hardware, is an intangible part of the computer,
written to perform a single or multiple task on computer using the built-in hardware.
Software types:
• operating systems (OS) - the basic program on your computer that is automatically loaded when
computer is started up:
o Linux (Debian, Ubuntu, Fedora, Knoppix...)
o Microsoft Windows (XP, Vista, 7...)
o Mac OS X (Cheetah, Panther, Snow Leopard...)
• application software – some types of software that can be used on an installed operating system:
o office programs - OpenOffice.org, LibreOffice, Microsoft Office o antivirus program – Avira, Sophos,
Kaspersky etc.
o Web browser: Mozilla Firefox, Microsoft Internet Explorer, Opera, Safari
E -accessibility options:
• voice recognition software,
• screen reader,
• magnifying tool,
• on-screen keyboard.
Computer types:
 Mainframe Computer
o large, powerful and expensive computers,
o often used within large systems and organizations,
o can be used by more than one user simultaneously.
 Personal Computer – PC
o first PC was made by IBM in 1981,
o it was originally made for executing a single task by a single user at the time.
o today: a single person can execute many tasks simultaneously (multitasking).
 Apple Macintosh (Mac)

o personal computer made by Apple company,
 Laptop computer (notebook)

o relatively small computers, easily carried around,
o consists of LCD display and a small keyboard,
o do not fall behind PCs by their functions
 Personal Digital Assistant - PDA (Palm)

o small computers that can fit into a pocket or user's palm,
o meant for performing basic personal/business functions:
• managing personal or business tasks and assignments,
• maintaining the address book,
• accessing and browsing the Internet,
• sending/receiving e-mails, etc.
o PDAs have now been replaced by modern smart phones that combine the features of a PDA with a mobile
phone and camera.
Network connected computer

o every computer (PC, notebook, PDA) connected to the network is considered a network computer; can be
connected either through network cable or through a phone line (at least to one more computer)
Beside notebooks and palms, there are other portable digital devices:
• mobile phone
• smartphone – mobile phone with advanced functions such as e-mail, Internet browser, ebook reader
• multimedia player: iPod, iRiver, Zune
Networks:
• LAN (Local Area Network) - a small network that physically connects nearby computers
(computers within the firm, organization, or a household)
• WAN (Wide Area Network) - a larger network that covers a city or a region,
• Internet – a world network of connected computers, connected through WAN and LAN
• Intranet - a smaller network, closed version of internet to which only certain (authorized) people are granted
access (members of an organization)
• Extranet – an intranet version, to which only certain people are granted access (not exclusively members of
an organization, but also outsourced experts for performing common tasks),
• World Wide Web (WWW) - one of the services that can be used on Internet which enables us to view and
search contents in a form of web-pages other services on Internet that can be used:
o Instant messaging (IM) - Google Talk, Skype, Windows Live Messenger, Yahoo!
Messenger o Voice over Internet Protocol (VoIP) - protocol used for voice transfer over IP network; it
basically enables us to use internet in order to make phone-calls
o Really Simple Syndication (RSS) – used for dissemination of information or articles etc. published on web
page using RSS channel (RSS news usually consists of title, few sentences and link to a web page where
users can read the whole article). Users have to subscribe to RSS channel in order to receive news in their
RSS reader. This eliminates a need for visiting a web page in order to find out latest news
o web log  blog
o podcast - digital file that contains audio or video record
Network communication:
• PSTN (Public Switched Telephone Network) – a technical expression for public telephone system
• ISDN (Integrated Services Digital Network)
• ADSL (Asymmetric Digital Subscriber Line) – most common communication standard in the consumer market
Internet data transfer:

• download - data storing from internet onto personal computer
• upload - data storing from personal computer to internet server
• data rate units: o bit per second (bps), kilobit per second (kbps), and megabit per second (mbps).
• Internet access:
o dial-up – use of phone line in order to connect to the internet. The bill for the internet usage is directly
proportional to the time spent on the Internet and/or the amount of data transferred.
o broadband – the bill is formed according to speed of data transfer. Additionally, in areas where
informational infrastructure for broadband is not developed enough (or for other reason), amount of data
transfer is also charged. Unlike dial-up, time spent on the

internet is not charged and as a consequence there is a greater risk from hacker intrusion in computers
or networks that are connected to internet 24/7
o Internet can also be accessed through phone, mobile, and cable line, as well as through wireless access or
via satellite connection.
Virtual (online) communities

• social networking websites: Facebook, Bebo, Twitter, MySpace, LinkedIn, Nexopia, Hi5, Tagged, XING, Orkut,
etc.
• Internet forums – Forum.hr, Download.hr, etc.
• chat rooms, e.g. Chat Rooms
• multiplayer games: Silkroad Online, Knight Online, Anarchy Online, Guild Wars, World of Warcraft
Ways to publish and share contents on the internet: blog, podcast, photos, video and audio contents.
Advices on how to protect oneself while using virtual communities:

• protect privacy of your profile,
• limit publishing and use of your personal data,
• be aware that published information can be publicly accessible,
• be cautious while communicating with strangers.
Computer in the workplace:

• tasks more suited to a computer than a human:
o repetitive tasks, o easy automated tasks,
o mathematical operations,
o tasks that require high precision and speed.
• tasks more suited to a human than a computer:

o logical reasoning and shape interpretation,
o consulting and social interaction,
o new product presentation,
o developing business plan and strategies.
Information and Communication Technology (ITC) exists in every aspect of modern society. Some well-known
applications include:
o applications for corporations (airlines, insurance companies, internet banking)
o applications for state organizations (electronic voting, tax refund)
o applications for healthcare (data about patients, diagnostic tools and instruments, special surgical
equipment)
o applications for education (computer based training - CBT, distance learning, eLearning): adaptive
learning time, flexible learning location, multimedia learning experience, reduced costs.
Telecommuting (telework)
• Advantages:
o increasing the employment of vulnerable groups: parents with small children, people with mobility
problems and people living in the remote areas,
o commuting time reduced or not necessary at all; cost and time of transportation to the workplace
decreased or nonexistent
o greater possibility to concentrate on the job o flexible working hours
o reduced maintenance costs for the workspace
• Disadvantages:
o lack of business human contact o lack of direct teamwork o requires great self-discipline

ICT in everyday life:
o e - mail
o e - commerce
o online banking
o e - government
o online shopping
o e - learning
Ergonomics
• The most common health problems associated with the computer usage:
o repetitive, excessive or improper use of keyboard and mouse  RSI (Repetitive Strain
Injury) o flickering screen or working from an improper distance from the monitor  vision
impairment, headache
o artificial light from monitors  insufficient light, improper contract or glare can cause eyestrain,
headache and decreased productivity
o improper seating and the use of inappropriate chairs  spinal problems (position of the computer, desk
and chair affect posture and can therefore create problems)
o well-being while using computers will improve through regular exercise, regular minibreaks (5 - 10
minutes per hour) and rest frequent eye rest.
Precautions
• cables - always use electric cables obtained with the computer
• power supply - overloading the power source may result in fire
Environmental protection
• use of electronic documents reduces the need for printed material
• recycling of printed materials and printing equipment (paper and toners/cartridges)
• using monitors with lower energy consumption
• disposing damaged or old computer components at the recycling center
Information security
• information security is defined as:
o preservation of information confidentiality, integrity and availability
o information security measures are the rules of data protection on physical, technical and organizational
level
• Increased level of the data security can be reached through the use of the following procedures:
o username and password o properly shut down computer o the use of continuous power supply (UPS -
Un-interruptible Power Supply) - in a case of power failure, without UPS your desktop computer will shut
down and all data that are not saved on hard disk will be lost. Documents should be often saved in order
to narrow down the possibility for losing data but only UPS will enable saving your work as well as
shutting down the computer properly without losing anything.
o professional maintenance of computer is recommended o creating backups of all important data on
portable memory devices, network disk etc. (i.e. copy them from your computer to another location)
Malware - computer code - program that can infect computer, spread on other computer independently or with a
help from a user thus stealing or damaging data, and enabling crackers to take over control of your computer.
• most commonly spread via attachments in e-mail,

• symptoms of infection: slow performance, computer not responding to commands or crashes and restarts; in
extreme situations malware damages files responsible for proper functioning of the operating system which
can totally disable computer. removing malware: use one of the antimalware programs
• malware protection:
o never use pirated software which is usually infected with malicious software,
o install antimalware software which detects computer malware, o open e-mails and web pages from
recognized senders and authors
(the safest way is not to connect to the Internet or any other computer network)
Copyright - the right of an author of text, images, music, film, etc. to protect their intellectual property.
Product identification number (PID) is a number that comes with legally purchased software as an authenticity
validation.
• Licensed software identification: serial number check-up, registration, software license inspection.
Software License Agreement- EULA (end-user license agreement).
Freeware - software free for personal use; for example: Adobe Reader.
Open source - software whose source code is publicly available for inspection, use, modification and redistribution;
for example, OpenOffice.org - office suite software, Mozilla Firefox, Mozilla Thunderbird, MediaWiki, Joomla.
Shareware - programs that are free for temporary use at home.
Legislation and conventions on data protection
(source: http://europa.eu/legislation_summaries/information_society/internet/l14012_en.htm) “This Directive

applies to data processed by automated means (e.g. a computer database of customers) and data contained in or
intended to be part of non-automated filing systems (traditional paper files).
It does not apply to the processing of data:
• by a natural person in the course of purely personal or household activities;
• in the course of an activity which falls outside the scope of Community law, such as operations concerning
public security, defense or State security.
The Directive aims to protect the rights and freedoms of persons with respect to the processing of personal data by
laying down guidelines determining when this processing is lawful. The guidelines relate to:
• the quality of the data: personal data must be processed fairly and lawfully, and collected for specified,
explicit and legitimate purposes. They must also be accurate and, where necessary, kept up to date;
• the legitimacy of data processing: personal data may be processed only if the data subject has unambiguously
given his/her consent or processing is necessary:
1. for the performance of a contract to which the data subject is party or;
2. for compliance with a legal obligation to which the controller is subject or;
3. in order to protect the vital interests of the data subject or;
4. for the performance of a task carried out in the public interest or;
5. for the purposes of the legitimate interests pursued by the controller;
• special categories of processing: it is forbidden to process personal data revealing racial or ethnic origin,
political opinions, religious or philosophical beliefs, trade-union membership, and the processing of data
concerning health or sex life. This provision comes with certain qualifications concerning, for example, cases
where processing is necessary to protect the vital interests of the data subject or for the purposes of
preventive medicine and medical diagnosis;

• information to be given to the data subject: the controller must provide the data subject from whom data are
collected with certain information relating to himself/herself (the identity of the controller, the purposes of the
processing, recipients of the data etc.);
• the data subject's right of access to data: every data subject should have the right to obtain from the
controller:
1. confirmation as to whether or not data relating to him/her are being processed and communication of the
data undergoing processing;
2. the rectification, erasure or blocking of data the processing of which does not comply with the provisions
of this Directive in particular, either because of the incomplete or inaccurate nature of the data, and the
notification of these changes to third parties to whom the data have been disclosed.
• exemptions and restrictions: the scope of the principles relating to the quality of the data, information to be
given to the data subject, right of access and the publicizing of processing may be restricted in order to
safeguard aspects such as national security, defense, public security, the prosecution of criminal offences, an
important economic or financial interest of a
Member State or of the European Union or the protection of the data subject;
• the right to object to the processing of data: the data subject should have the right to object, on legitimate
grounds, to the processing of data relating to him/her. He/she should also have the right to object, on request
and free of charge, to the processing of personal data that the controller anticipates being processed for the
purposes of direct marketing. He/she should finally be informed before personal data are disclosed to third
parties for the purposes of direct marketing, and be expressly offered the right to object to such disclosures;
• the confidentiality and security of processing: any person acting under the authority of the controller or of
the processor, including the processor himself, who has access to personal data, must not process them except
on instructions from the controller. In addition, the controller must implement appropriate measures to
protect personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized
disclosure or access;
• the notification of processing to a supervisory authority: the controller must notify the national supervisory
authority before carrying out any processing operation. Prior checks to determine specific risks to the rights
and freedoms of data subjects are to be carried out by the supervisory authority following receipt of the
notification. Measures are to be taken to ensure that processing operations are publicized and the supervisory
authorities must keep a register of the processing operations notified.”
Assessment Tasks
Activity 1 (Intro to ICT)
Activity 2 (Typing Test)-face to face
Activity 3 (Google forms)
I N T R O T O C O M P U T E R S O F T W A R E W I T H A P P L I C A T I O N | 10
Module 2 Understanding Word
STARTING WORD 2016

Microsoft Word is a word processing tool for creating different types of documents that are used
in work and school environments. The appearance of Microsoft Word 2016 is similar to Word
2010 and Word 2013, but with more enhanced features. It contains a customized Office
Background that appears above the Ribbon, live access to your OneDrive account, an option to
work in Read Mode, tab text that appears blue when active, a blue background for the status bar,
and many more exciting new features. When you first launch Word, it opens with the Recent
screen displayed. This screen enables you to create a new blank document or a document from a
template. And when you exit a document and return later, Word 2016 resumes where you left
off.
Take Note The lessons in this book are created using the Windows 10 operating system. If your computer is
running the Windows 8.1 or Windows 7 operating system, some screenshots and steps might
appear slightly different than those provided in this module.
Before you begin working in Microsoft Word 2016, you need to acquaint yourself with the pri -
mary user interface (UI). When you open a blank document in Microsoft Word 2016, you see a
screen similar to that shown in Figure 1-1.
Ribbon
Insertion
Microsoft has designed the Word UI to provide easy access to the commands you need most often
when creating and editing documents. (Note that your screen might vary somewhat from the one
shown here, depending on your program’s settings.) Use Figure 1-1 as a reference throughout this
lesson as well as the rest of this book.
STEP BY STEP Start Word
GET READY. Before you begin these steps, be sure to turn on and/or log on to your computer.
1.On the Windows 10 desktop, click the Start button. The Start menu appears (see
Figure 1-2).
2. On the Start menu, locate Word 2016 and click the icon. The Word 2016 screen
appears (see Figure 1-3). On the left side of the screen, you see the recent
documents that have been accessed, and the right side displays the blank document
page and templates.
Figure 1-3
Word 2016 screen
PAUSE. LEAVE the Word 2016 screen open to use in the next exercise.
Take Note Windows 10 is for PC users at home, work, and school. It is a powerful tool that controls the user
interface, storage devices, other software, peripheral devices, networks/security, system
resources, and task scheduling. Windows 10 is the latest operating system standard for
computers, laptops, and tablets. Windows 10 also comes in multiple versions, such as Windows
10 Home and Windows 10 Pro, to support your personal needs and how you use your device.
Windows 10
supports touch-capable devices in addition to traditional mouse and keyboard commands.
WORKING WITH TOOLS

The Word 2016 window has many onscreen tools to help you create and edit documents quickly
and efficiently. In this section, you learn how to locate and use the Ribbon and the Quick Access
Toolbar to access Word commands. A command is an instruction based on an action that you
perform in Word by clicking a button or entering information into a command box.
Using the Ribbon

In Word 2016, the Ribbon contains multiple commands on separate tabs. Microsoft has
assigned each of its Office applications with a color. Word is symbolized with the color blue and
active tab text is blue. Each tab contains several groups, or collections of related Word
commands. For example, in the Home tab, the groups are labeled Clipboard, Font, Paragraph,
Styles, and Editing. Each group contains one or more command icons, some of which have a
drop-down menu or a list of options associated with them; you click the drop-down arrow to
display the menu. Some groups have a dialog box launcher—a small arrow in the lower-right
corner of the group—that you click to launch a dialog box that displays additional options or
information you can use to execute a command.
In this exercise, you learn to use the Ribbon by making tabs active, hiding and displaying command
groups, and using the dialog box launcher and drop-down arrows.
In the Office 2016 programs, the Ribbon is contextual, which means it displays commands related
to the type of document or object that you have open and onscreen.
STEP BY STEP Use the Ribbon

GET READY. Start with the File > New screen open.
1. Click the Blank document icon to create a new document file. The Ribbon is located
at the top of the Word screen. In your newly opened document, the Home tab is the
default tab on the Ribbon, as shown in Figure 1-4. Note how the Ribbon is divided
into groups: Clipboard, Font, Paragraph, Styles, and Editing.
Drop down arrow
The Ribbon
2. Review the other tabs on the Ribbon and review each group associated with
the tab, and identify the arrows that launch a dialog box (if present).
3. Click the Layout tab to make it the active tab. Notice that the groups of
commands change. The Layout tab contains three groups: Page Setup, Paragraph,
and Arrange. Notice that in the Page Setup and Paragraph group a small arrow
appears in the lowerright corner. Clicking on the arrow opens the dialog box with
more options to select or complete a command.
4. Click the Home tab.
5. Click the dialog box launcher in the lower-right corner of the Font group. The
Font dialog box, as shown in Figure 1-5, appears. The Font dialog box contains two
tabs with the Font tab being the active tab. There are many options to select within
the Font dialog box. You can click Cancel if you want to close the dialog box. We’ll
continue without clicking Cancel.
Figure 1-5
Font dialog box
6. Click the drop-down arrow on the Font command box in the Font group to produce
a menu of available fonts, as shown in Figure 1-6.
7. Click the arrow again to close the menu.

8. Double-click the Home tab. Notice that the command groups are now hidden, to give
you more screen space to work on your document.
9. Double-click Home again to redisplay the groups.
PAUSE. LEAVE the document open to use in the next exercise.
After you create your first document, you see the filename on the document title bar, which
displays as Document1. Word assigns chronological numbers to all subsequent files that you open
in that session. When you save and name your documents, the name you assign replaces the
document number name originally assigned by Word. When you close and reopen Word, the
program begins its chronological numbering of new documents at number 1 again.
Using the Quick Access Toolbar

The Quick Access Toolbar is located above the Ribbon and contains commands that users
access most often. By default, the Save, Undo, and Repeat commands display when you launch
Word 2016. You can customize the contents of the Quick Access Toolbar by clicking the
dropdown arrow on the right side of the toolbar and choosing options from the menu that
appears.
Microsoft has included the Touch/Mouse Mode option to the Quick Access Toolbar in Word
2016. If you have a touch-capable device, you can use Touch Mode. Touch Mode provides more
space between buttons and icons to prevent you from accidently pressing one with your finger or
stylus. In this exercise, you learn to customize the Quick Access Toolbar. You also learn to
change its position in relation to the Ribbon.
Clicking the Save button in the Quick Access Toolbar for the first time opens the Save As screen.
Save As also appears as a command listed in Backstage view when you click the File tab. When
saving a document for the first time, you need to specify the filename and location where the
document will be saved. You can save a document to your local drive, your flash drive, OneDrive,
or any other portable device. After you select a save location, the Save As dialog box lets you select
a file format.
The Undo command lets you cancel or undo your last Word command or action. You can click the Undo command as many
times as necessary to undo previously executed commands. Also, if you click the arrow beside the Undo command, a history of
actions you can undo appears. Clicking the Repeat command repeats your last action. Note that commands on the Quick Access
Toolbar are not available if their buttons are dimmed.
STEP BY STEP Use the Quick Access Toolbar

USE the document that is open from the previous exercise.
1. Click the Save button on the Quick Access Toolbar.
2. If this is the first time you’ve attempted to save this document, the Save As screen
opens in Backstage. You have three options for where to save your work: OneDrive,
This PC, or + Add a Place. For now, you are just exploring the Save command on the
Quick Access Toolbar. Later in the lesson, you learn to save a document using the
Save As command.
3. Click the Return to Document icon, which is a circled left arrow located in the upper
left corner, or press the Esc key to return to the document screen.
4. Click the drop-down arrow on the right side of the Quick Access Toolbar. A menu
appears as shown in Figure 1-7. Selecting one of the commands automatically places
the command on the Quick Access Toolbar or moves the Quick Access Toolbar to a
different location.
5. Click Show Below the Ribbon. Notice that the toolbar is moved below the Ribbon.
6. Click the drop-down arrow on the right side of the Quick Access Toolbar again. Click
Show Above the Ribbon to return the toolbar to its original position.
CREATING A DOCUMENT
You can create a document from a blank page or use a template that is already formatted. When
you start typing text at the insertion point in a blank document, you have begun to create a Word
document. As you type, Word inserts the text to the left of the insertion point and uses the
program’s defaults for margins and line spacing. The margin defaults are set to one-inch top,
bottom, left, and right margins; the line spacing is set to 1.08; and the spacing after each
paragraph is set to 8 points. Word also has a number of tools and automatic features to make
creating a document easier, including nonprinting characters, AutoComplete, and Word Wrap.
Later in this chapter, you learn to create a new document by selecting different line spacing and
margin settings.
Displaying Nonprinting Characters

When documents are created, Word inserts nonprinting characters, which are symbols for
certain formatting commands, such as paragraphs (¶), indents and tabs (→), and spaces (•)
between words. These symbols can help you create and edit your document. By default, these
symbols are hidden. To display them, click the Show/Hide (¶) button in the Paragraph group of
the Home tab. When you print your document, these hidden symbols do not appear. In this
exercise, you learn to display nonprinting characters in Word.
STEP BY STEP Display Nonprinting Characters

1. On the Home tab, in the Paragraph group, click the Show/Hide (¶) button to display
the nonprinting characters in the document.
2. Click the Show/Hide (¶) button again to hide the nonprinting characters.
3. Press Ctrl+Shift+* to once again display the nonprinting characters. This time, leave
Show/Hide on.
Hiding White Space
The white space is the space between pages of the document. This appears as a gray area
between the bottom of each page and the top of the next one. By default, the white space
appears in Print Layout view. You can change the view of the document to reduce the amount of
gray appearing by double-clicking between the pages. In this exercise, you learn to hide and
unhide the white space.
STEP BY STEP Hide White Space

USE the document open from the previous exercise.
1. Make sure your insertion point is at the beginning of the document. Place the
mouse below the Ribbon until you see the ScreenTip Double-click to hide white
space and then double-click. Notice the gray border line representing the white
space becoming thinner.
2. Place the mouse over the gray border line until you see two arrows again and then
double-click. This reveals the white space.
Entering Document Text

Entering document text is easy in Word. Word sets default margins and line-spacing measurements for newly created documents,
and Word Wrap automatically wraps text to the next line as it reaches the right margin. To separate paragraphs and create blank
lines, press Enter. In this lesson, you create a letter using the Block Style format with mixed punctuation. Be sure to type the
document text exactly as shown in the steps that follow—in a later lesson, you learn to format the document.
When sending professional correspondence to customers, it is good business practice to ensure the document is in an acceptable
format and error free. The Block Style letter format has open or mixed punctuation and is common to many business documents.
Block Style format aligns text along the left margin, including the date, inside address, salutation, body of the letter, closing, and
signature. Open punctuation requires no punctuation after the salutation or the closing, whereas mixed punctuation requires a
colon after the salutation and a comma after the closing.
STEP BY STEP Enter Document Text

1. The insertion point should be positioned at the top of the page.
2. Type the month, day, and year of today’s date. Press Enter twice.
3.Type the delivery address as shown:
Ms. Miriam Lockhart (Press Enter once.) 764 Crimson Avenue (Press Enter
once.) Boston, MA 02136 (Press Enter twice.)
4. Type Dear Ms. Lockhart:
5. Press Enter once.
6. Type the following text and press Enter once after each paragraph.
We are pleased that you have chosen to list your home with Tech Terrace Real
Estate. Our office has bought, sold, renovated, appraised, leased, and managed more
homes in the Tech Terrace neighborhood than anyone and now we will be putting that
experience to work for you.
Our goal is to sell your house quick for the best possible price.
The enclosed packet contains a competitive market analysis, complete listing data, a copy
of the contracts, and a customized house brochure. Your home has been input into the MLS
listing and an Internet ad is on our website. We will be contacting you soon to determine
the best time for an open house.
We look forward to working with you to sell your home. Please do not hesitate to call if you
have any questions.
7. Press Enter once.
8. Type Sincerely,
9. Press Enter twice.
Type Steve Buckley. Your document should appear as shown in Figure 1-8. This letter still needs to be formatted in an
accepted mailable format and this is discussed in a later lesson.
Take Note It is always important to save your document before closing the program. However, if you close the
document or Word by accident, a prompt appears, asking whether you want to save your
document. Choose Yes to save and close, No to close without saving, or Cancel to stop the Close
command.
SAVING A DOCUMENT
By default, newly created documents are saved with a specific filename closely related to the
content of the document so that you can locate the file quickly. After editing an existing
document, you can choose to save that document with a new filename, a different file format, or
in another location. When saving a document to the Cloud, such as OneDrive, you have access
to your documents on any computer or tablet and can share them with others. In some cases,
you might want to save the original and edited documents in the same place but with different
filenames. Keeping the original document enables you to reference it at a future date on any
computer.
Saving a Document for the First Time

When saving a document for the first time, you must specify a filename, the file type, and a place where you can access the
document. The filename should help users find and identify the file, and the file location should be convenient for the file’s future
users. You can save files to portable storage devices such as a flash drive, to your computer’s hard drive, to a network location, or
to
OneDrive.
The Save As command enables users to save their work to the cloud and access the document quickly from any computer or
tablet. In Lesson 13, you learn to save documents to OneDrive. In this exercise, you learn to save a document with a specific
filename to your flash drive.
STEP BY STEP Save a Document for the First Time

Figure 1-9 a Place. Click This PC. The right side of the screen changes and displays Recent
Folders that have been opened, as shown in Figure 1-9.
The Save As
Return to document icon Backstage commands
screen
USE the
document that
is open from
the previous
exercise.
1. If
necessary,
connect
your flash
drive to
one of the
USB ports
on your
computer.
2. Click the
File tab,
and then 3. Click Browse. The Save As combo box appears. In the Windows 10 environment, the
click the Documents Library is the default location for saving new files. Change the location
Save As from the default to your flash drive by using the vertical scroll bar and scrolling
command. down until you see This PC. Expand the This PC container and select your flash drive.
The Save Storage devices are given a specific letter identified by the operating system. For
As screen example, your flash drive might be labeled as Removable Drive (I:).
appears.
4. Click the flash drive to select that as the location to save your document.
There are
three 5. By default, the first few characters that you typed in your document appear in the
options File name box. Drag the mouse over the text and press Delete or begin typing over
available the highlighted text. Then, type Tech Terrace Letter in the File name box and click
to save Save.
your 6. If a prompt appears to upgrade to the newest format click the OK button. This
document: action allows you to use the new features in Word 2016.
OneDrive,
This PC, PAUSE. LEAVE the document open to use in the next exercise.
and + Add
AutoRecover is a feature that automatically saves your data at scheduled intervals. Be
default, Word 2016 saves your work every 10 minutes. This makes it possible to recover
Troubleshooting some of your work if a problem occurs. However, this useful option is not a substitute
for frequently saving your documents as you work. You should always click the Save
button regularly to avoid losing work in case of a power outage or computer crash.
Choosing a Different File Format

Some individuals and companies might not have upgraded their Office suites to the latest version
and might still be working in an earlier version, such as Word 2003. Changing the file format of a
document enables those individuals and companies to open and edit your document without
losing its text formatting. In this exercise, you learn to save a document in a format compatible
with an earlier version of Word.
STEP BY STEP Choose a Different File Format

1. Click the File tab, and then click Save As to open the Save As screen.
2. Under Current Folder, click your flash drive. The Save As combo box appears.
3. In the Save as type box, click the drop-down arrow and choose Word 97-2003
Document (*.doc).
4. Type Tech Terrace 97-2003 in the File name box. Click Save. On the title bar,
the new file name appears, along with a Compatibility Mode designation. In
the next exercise, you learn about Compatibility Mode.
PAUSE. LEAVE document open for the next exercise.

Converting a Document
Compatibility Mode enables you to work in a document created in an earlier version of Word
without saving the file in a different file format. In this exercise, you learn to use the Convert
command to clear the compatibility options and convert a document to the Word 2016 file
format.
STEP BY STEP Convert a Document

1. With the Tech Terrace 97-2003.doc document open, click the File tab.
2. In the main pane of the Info command, click Convert, and then click OK to
confirm the conversion, as shown in Figure 1-10. Converting the document
clears the Compatibility Mode on the title bar and upgrades your document
to Word 2016 format, which enables you to access Word’s new features.
Figure 1-10
Convert prompt
3. T
o
s
ave the document in the Word 2016 file format, click the File tab.
4. Click Save As, and then click your flash drive. Then in the File name box,
type Tech Terrace Update. Click Save. The new filename displays in the
title bar.
PAUSE. CLOSE the document and leave Word open for the next exercise.
WORKING WITH TEMPLATES
You can work more efficiently by creating many of your new documents using templates provided by Word. You can
choose from many different categories of templates, such as letters, resumes, faxes, labels, cards, calendars, and more.
Some templates are preinstalled with Word and there are more options available online. A template is a master
document with predefined page layout, fonts, margins, and styles that is used to create new documents with the same
basic formatting. Using templates keeps you from having to recreate the layout and formatting of recurring documents,
such as letters and interoffice memoranda. Templates are reusable even if you saved the document with a different file
name. In this exercise, you locate an installed template, enter information, and save the document as a template.
Locating a Template Installed on Your Computer

Microsoft continues to add new templates to its categories. If you are looking for a document that contains no
formatting, single spacing, and margins at one-inch top, bottom, left, and right, then the Single spaced (blank)
document template will do just that. In this exercise, you select this template to create and save a Word document.
STEP BY STEP Locate a Template Installed on Your Computer

GET READY. USE the document that is open from the previous exercise.
1. Click the File tab, and then click New. The New screen displays the
available templates. Scroll down and review the accessible templates. First
determine what type of document you need to create. For this exercise,
you select a blank template.
2. Click the Single spaced (blank) document, and then click the Create
button.
3. Click the Show/Hide button (¶) to show paragraph marks.

Creating a Document Using a Template
In this exercise, you use the document you created from the template in the previous exercise to
write a memo and save it, not as a template, but as a standard Word file.
STEP BY STEP Create a Single-Spaced Document Using a Template

GET READY. OPEN Word if it is not already open.
1. Click the File tab, and then click Save As. In the Save As screen, click This
PC. Then click your flash drive to open that location. In the File name box,
type Welcome Memo. Click Save.
2. Type the document as follows and press the Tab or Enter key as indicated.
By pressing the Tab key twice, you are aligning the text at the one-inch
marker on the ruler. Forest Hills Home Owner’s Association [Press Enter
three times.] To: [Press Tab twice.] New Neighbor Welcoming Committee
Members [Press Enter twice.] From: [Press Tab twice.] Committee Chair
[Press Enter twice.]
Date: [Press Tab twice.] December 15, 20XX [Press Enter twice.]
Subject: [Press Tab twice.] Meeting and Refreshment Schedule [Press Enter
twice.]
Thank you for volunteering to be on the New Neighbor Welcoming
Committee. Enclosed please find the meeting and refreshment schedule for
the next six months. See you in January!
3. SAVE the document, then leave open for the next exercise.
Finding Templates on the Internet
Microsoft offers numerous templates online, and other templates are also available from third-
party providers, as well as other users in the community. You can select from a category using
the Office.com Templates section or search for a template online by specifying keywords in the
Search bar. In this exercise, you select a template category and view a listing of templates
online.
STEP BY STEP Find Templates on the Internet

GET READY. Word should be open from the previous exercise.
1. Click the File tab, and then click New.
2. In the Search for online templates box, type forms, and then click the Start
Searching button. Additional templates appear. You can also filter the
templates by category to narrow your search. Preview by using the scroll bar
and select any template. Click
Create.
3. CLOSE the forms template and do not save.

4. As the assistant to the Tech Terrace Real Estate manager, you are in the
beginning stages of gathering the materials together for the annual report.
You decide to use one of the available templates in Word 2016. Click the File
tab, and then select New.
5. In the Search for online templates box, type Annual Report (Timeless
design), and then click the Start Searching button. Select the template with
the image, and then click Create. The template will download.
6. On the first page, click the drop-down arrow by the [Year] variable and
select the current date—note the year displays in the placeholder. As you
gather information for the report, you begin entering data into the
document.
7. Click File, and then click Save As. In the Save As dialog box screen, click This
PC and select your flash drive.
8. In the File name box, type Annual Report.
9. Change the file type by clicking the drop-down arrow and select Word
Template. Note that you might need to select your flash drive again because
Word automatically saves templates to the Templates folder located on the
computer.
10. Click SAVE.
PAUSE. LEAVE the document open for the next exercise.
PREVIEWING AND PRINTING A DOCUMENT

The Print command is located on the File tab in Backstage. There you find the printing options, including printer
properties and settings. The Preview pane gives you an opportunity to see what your printed document will look like,
so you can correct errors before printing.
Previewing in Backstage
Before printing your document, you need to preview its contents so you can correct any text or layout errors. In this
exercise, you learn to use Backstage to preview your document.
Take Note the Backstage view is a screen that appears when you click the File tab in Word 2016.
While the ribbon contains commands, you use while working within a document, the
Backstage view contains commands for managing the document. On the left side of
the Backstage screen, there are tabs that enable you to create, open, save, close, share,
print, and view information about your documents. To exit the Backstage screen, you
can click the Return to Document icon, which is a circled left arrow located in the
upper-left corner, or press the Esc key. The Print command feature includes three sets
of options: Print, Printer, and Settings. Choosing the Print button automatically prints
the document to the default printer using the default settings. Use the Copies spin box
to change the number of copies to be printed. The Printer options enable you to select
an installed printer, print to a file, or change printer properties. Use the Settings
options to control document-specific print parameters. For example, you can choose
to print only specific pages, change the paper size, and select collation options. You
also have access to Page Setup here, where you can change additional settings for the
document. You learn more about changing the document’s layout in Lesson 5.
The Preview screen to the right of the Print options settings enables you to view your
document as it will appear when it is printed, so you can make any necessary changes,
such as changing the margins or orientation, before printing. The Preview screen lets
you preview every page by clicking on the right and left arrows to page through
multiple-page documents.
STEP BY STEP Use Print Preview

OPEN the Welcome Memo document that you created earlier.
1. Click the File tab, and then click Print. The Print screen opens with the
Print options on the left and the Print Preview on the right, as shown in
Figure 1-11.
Page selector Print preview Zoom slider

2. Click the plus symbol (+) on the Zoom slider located on the bottom-right of
your screen until the zoom level changes to 100%.
3. Click the Return to Document icon or press the Esc key to close Backstage.
4. Click the File tab, and then click SAVE. Your document will be saved with
the same filename on your flash drive.
Choosing a Printer
If your computer has access to multiple printers, you might need to choose a destination printer for your document. If
your printer is already set up and ready to print, as is the case in most classroom environments, you do not need to
complete this exercise. Otherwise, follow this exercise to choose a printer.
Take Note Before printing your document, check with your instructor.
STEP BY STEP Choose a Printer
1. Click the File tab, and then click Print.
Figure 1-12 2. In the Printer selection area, click the drop-down arrow to produce a list of all
printers connected to your computer (see Figure 1-12).
Available printers
printers
3. Select a printer, and then click the Print icon.
Setting Print Options

Print options enable you to select the number of copies to be printed; to print only
selected content, the current page, or a custom range of pages; and to select from a
number of other options for printing properties, collation, and page layout. Changes to
Settings options apply to the current document. In this lesson, you learn how to
change the Settings options before printing. (Check with your instructor before
printing this exercise on a lab printer).
STEP BY STEP Set Print Options

1. Click the File tab, and then click Print. Click the drop-down arrow on Print
All Pages to produce the menu shown in Figure 1-13.
Figure 1-13
Print options
Print settings
2. Select Print Current Page, and then click the Print icon. Selecting this option
prints the current page.
3. Return to the Print screen area. In the Copies section of the Print options
area, click the up arrow to select 2, and then click the Print icon.
4. Place your insertion point at the beginning of the first paragraph, and then
hold down the left mouse button and drag to the end of the paragraph to
select it.
5. Click the File tab, and then click Print. Click the Print Current Page drop-down
arrow, select Print Selection, and then change the number of copies from 2
to 1 by clicking the down arrow. Next, click the Print icon. The selected
paragraph is printed.
6. Click the File tab, and then click Close to close the document.
7. The Annual Report document should still be open from a previous exercise.
Click the File tab, and then click Print. Under Settings, click the drop-down
arrow by 1 Page Per Sheet and select 2 Pages Per Sheet, and then click the
Print icon. This eight-page document is now printed on four pages with two
pages per sheet.
8. Click the Close button to close both the document and Microsoft Word.
STOP. CLOSE Word.
MS WORD 2016 Assessment
Multiple Choice
Select the best response for the following statements.
1. The first screen you see when you open Word 2016 is called the:
a. Word screen
b. Recent screen
c. Start screen
d. Screen saver
2. Which of the following contains the commands you use most often, such
as Save, Undo, and Repeat.
a. Quick Access Screen
b. Quick toolbar
c. Quick Access Toolbar
d. Quick command
3. The headings that appear on the Ribbon, such as File, Home, and Insert,
are called: a. groups
b. tabs
c. shortcuts
d. menus
4. Which command would you use to save a document for the
first time? a. Save
b. Save As
c. Save for th e first time
d. Either a or b
5. Which of the following options would you use when saving a
document with a new filename? a. Save
b. Save As
c. Ctrl+S
d. Either a or b
True/False
Circle “T” if the statement is true or “F” if the statement is false.
TF 1. When you start Word 2016, a new blank document appears.
T F 2. Clicking the Print button on the Backstage Print screen sends the
document straight to the currently selected printer with the default settings.
TF 3. The File tab can be used to save and print files.
TF 4. You can hide the Ribbon by double-clicking the active tab.
TF 5. Previewing and printing can be completed by accessing Backstage.
Project
Project 1-1: Typing a Business Letter

You work for Prose ware, Inc., and need to send a follow-up letter regarding price quotes.
Create the following letter in block style with mixed punctuation.
GET READY. LAUNCH Word if it is not already running.

1. When Word 2016 opens, the Recent screen appears. Click Single spaced
(blank) document. Click Create.
2. Click the File tab, and then click Save As. In the Save As screen, click This PC,
and then click Browse. Use the vertical scroll bar to locate your flash drive.
Create a folder on the flash drive and name it Lesson 1 Projects. Double-click
to open the folder.
3. In the File name box, type 1-1 Quotes. Click Save.
4. Display the Show/Hide nonprinting characters. At the insertion point, type
January 10, 20XX.
5. Press Enter four times to create blank lines.
6. Type the recipient’s address as shown:
7. Mr. David Pacheco (Press Enter once.) A Datum Corporation (Press Enter
once.) 2133 Montana (Press Enter once.) El Paso, TX 79938 (Press Enter
twice.)
8. Type the salutation Dear Mr. Pacheco:
10. Type the body of the letter:
11. It was our pleasure meeting with you last week to discuss quotes for the
components you requested. As agreed, upon, the specifications discussed
will be provided to you once we receive final approval from you.
13. Type At Prose ware, Inc., we appreciate your business.
15. Type the closing Sincerely,
16. Press the Enter key four times.
17. Type Joe Villanueva.
18. Proof your document carefully.
19. Click the File tab, and then click SAVE. The updated version of the letter will
be saved with the same filename in the lesson folder on your flash drive.
PAUSE. LEAVE the document open for the next project.
Understanding MS PowerPoint
Project 1-2: Printing a Document

After proofing the letter, you just wrote, you are ready to print copies of the document.
GET READY. LAUNCH Word if it is not already running.

1. Use the 1-1 Quotes document you created in Project 1-1.
2. Click the File tab, and then click Print. In the Copies section of the Print
options area, click the up arrow to change the number of copies from 1 to 2.
3. Click the Print icon.
4. Click Save on the Quick Access Toolbar.
5. Click the File tab, and then click CLOSE.
STOP. CLOSE Word.
Lesson 3: Presentation
PowerPoint Presentation
Module 3 Why use PowerPoint 2016?
The basic purpose of a PowerPoint presentation is to Making your presentation more interesting through
communicate information or media through a series of the use of multimedia can help to improve the
audience's focus. PowerPoint allows you
slides. Along with regular text, your slides can contain to use images, audio and video to have a greater visual
numerous types of content such as tables, images, drawings, impact. These visual and audio cues may also help a
presenter be more improvisational and interactive with
charts, links, word art, videos, audio and even embedded the audience.
add-ins from Microsoft. The software also has built-in editing
tools that you can use to resize, position and update content
without needing to open items in other applications.
Common Uses of PowerPoint
Whether you use one slide or many, you can find uses for PowerPoint in many professions and areas. Some
examples of PowerPoint projects include:
 Work portfolios
 Business meetings
 Tutorials for students and workers
 Photo slideshows
 Mailing labels
 Resumes
 Timelines and flowcharts
 Family trees
 Calendars
 Flyers
The PowerPoint 2016 Program Screen
Getting Started
Formatting
Viewing a Presentation
When you create a Blank Presentation in PowerPoint, the workspace opens in Normal view. Normal
view is divided into three areas:
1) Slide Pane - shows the full layout of a slide

2) Thumbnails – shows slide thumbnails
3) Notes Pane – used to input text relevant to a specific slide
Other views include Slide Sorter view which shows thumbnails of the entire presentation and Slide
Show view where you preview your presentation as your audience will see it.
Slide Pane
Cre
Thumbnails
atin
ga
Ne
w
Pre
sen Notes Pane
tati
on
Normal Slide Slide
View Sorter Show
To View View
Create a New Presentation:
1) Click on the File tab
2) Click on New
3) Select either a Blank Presentation, a featured theme or search for online templates and
themes
4) Double-click Blank Presentation to create a new presentation
Entering Text on a Slide
When you create a new presentation, the first slide to appear is a Title slide. It contains two
placeholders: a title placeholder and a subtitle placeholder. To add text, click within the placeholder
and type.
Placeholders
Formatting
PowerPoint provides a wide variety of themes that apply a distinctive look to the text, bullets,
background colors, and graphics in a presentation. Using a theme is a big time-saver and immediately
adds a professional touch to your presentation. You can apply a theme when you create a new
presentation and you can change the theme as many times as you want.
To Apply a Theme:
1) Click on the Design tab
2) Select one of the themes in the Themes group
To see more themes, click on the dialog box launcher.
To Format Text:
1) Click within the placeholder
2) Sel ect the text to format
3) Click on the Home tab

4) Click on the formatting buttons in either the Font or Paragraph groups
5) You can also use the Mini Tool Bar that appears when the text is selected
Adding New Slides

Each slide in PowerPoint has a slide layout. Slide layouts contain formatting, positioning, and
placeholders for all of the content that appears on a slide.
PowerPoint includes nine built-in slide layouts:
To Add New Slides:
1) Click on the Home tab
2) Click on New Slide in the Slides group
3) Choose a slide layout
Content Slides:
If you choose a slide with content, you will have six types of content to choose from.
Tables Charts Smart Art Pictures Online Video

Graphics Pictures
Click on the type of content you want to create and PowerPoint will provide the tools needed to create it.
Applying Slide Transitions

A transition is a special effect that determines how a slide appears as it enters or leaves the screen.
To Apply Transitions:
1) Click on the Transitions tab
2) Click on the drop-down arrow in the Transition to This Slide group to see a listing of all
available transitions
3) Click on the transition you want to apply
4) Click on Apply to All to apply the transition effect to the entire presentation
Printing
To Print:
1) Click on the File tab
2) Click on Print
Under Settings click on Print All Slides and select one of the options to print:
• Print All Slides – print entire presentation

• Print Selection – only print the selected slides
• Print Current Slide – only print the current slide
• Custom Range – enter specific slides to print
Printing Handouts, Notes and Outline

Click on Full Page Slides and choose from the following:
• Print Layout
o Full Page Slides
o Notes Pages
o Outline
• Handouts
o Choose between 1 – 9 slides per page (horizontal or vertical)
Assessment Tasks MS PowerPoint
Activity 1
Define the following terms:
 Animations -
 Presentation -
 Slide Show -
Fill in the blanks
 What is the term used when you press and hold the left mouse key and more the mouse around the slide?
_______________________
 How to select one hyperlink after another during a slide presentation? ____________________
 Special effects used to introduce slides in a presentation are known as? ____________________
 Slide sorter can be accessed from which menu? _______________
 You can edit an embedded organization chart object by? __________________
Activity 2
A.
B. C.
D
.
H.
G. F. E.
Figure 2 – Microsoft PowerPoint 2016 Program

1. Label the diagram above with the name of each feature in the Microsoft PowerPoint 2016 Program
Workspace, and a description of what it does.
Name Description
A.
B.
C.
D.
E.
F.
G.
H.
MS PowerPoint
“Create a slide show with yourself as the subject—you the person, you
the teacher. Use graphics drawn from any source you like. Make sure
you have at least eight first level topics (eight slides), as well as a title
slide and an acknowledgement slide. And present it to the class via
Google Meet or Zoom”
DISCLAIMER:
This module is a compilation of the works from internet sources, manuals, and books from
different authors and will be used for educational purposes only. Due recognition is given to
the authors who are the source of some parts found in this module. The compiler / owner
does not claim copyrights to any part taken from other sources.
Note:
Write your answers on a bond paper (may it be short or long). For handwritten outputs, write it
neatly, and avoid erasure. Students can take a picture of their answers and send it through a google
form link provided in our google classroom. Just make sure that the photos that you will send will be
in good quality. Don’t forget to write your name, date, and signature. For further queries, feel free to
directly contact your instructor. Remember copying words or ideas from someone else without giving
credit, failing to put a quotation in quotation marks, giving incorrect information about the source of a
quotation, and changing words but copying the sentence structure of a source without giving credit.
Plagiarism is illegal, sanctions may be given to the one’s caught.
References
1. Module 1 – Basic concepts of ICT - ITdesk.info
2. Module 3 - Word Processing - ITdesk.info, open computer e-education
3. Module 6 - Presentation - ITdesk.info
Online
1. https://www.tutorialspoint.com/word/index.htm
2. http://www.pitt.edu/~poole/Office2016Tutorials/2016Lesson9.pdf
3. https://www.customguide.com/cheat-sheet/powerpoint-2016-basic-quick-reference.pdf
4. https://www.techwalla.com/articles/definition-of-a-powerpoint-presentation
5. https://www.dit.ie/media/ittraining/msoffice/MOAC_Word_2016_Core.pdf
Offline:
John Wiley Microsoft ISBN: 978-1-11-927300-4

Basic Concept of ICT ISBN: 978-953-56758-7-7
MICROSOFT WORD 2016 ISBN: 978-1-11-927300-4

MICROSOFT POWERPOINT 2016 ISBN: 978-1-11-927303-5
INSTRUCTOR INFORMATION
Name : JOEL SABANAL GRACIA

E-mail Address : jsgracia@sdssu.edu.ph | jsgracia@mymail.mapua.edu.ph
Contact Number : +639384071969 | +639455376871
Mode of Teaching/Learning Delivery: Flexible Learning Approach
Tools/Platforms: Google Classroom and FB Messenger.

It-1 Intro To Computer Software With Application.

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IT – 01

INTRO TO COMPUTER SOFTWARE

IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |1

This module is a compilation of the words from the internet sources,

II. General Instruction

III. Academic Integrity

Intended Learning Outcomes

Modern society is characterized by sudden growth and development of information

IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |2

The computer consists of:

Basic principle of computers:

The system unit consists of the following components:

IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |3

Input and output devices

o Device that is both input and output: touchscreen.

Common devices and media for storing and transferring data:

IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |4

 Apple Macintosh (Mac)

 Laptop computer (notebook)

 Personal Digital Assistant - PDA (Palm)

Network connected computer

Internet data transfer:

IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |6

Virtual (online) communities

Advices on how to protect oneself while using virtual communities:

Computer in the workplace:

• tasks more suited to a human than a computer:

IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |7

IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |8

Software License Agreement- EULA (end-user license agreement).

Shareware - programs that are free for temporary use at home.

Legislation and conventions on data protection

(source: http://europa.eu/legislation_summaries/information_society/internet/l14012_en.htm) “This Directive

IN TRO TO COM PUTER S OFTW ARE WITH APPLICATION |9

Activity 1 (Intro to ICT)

Activity 2 (Typing Test)-face to face

Activity 3 (Google forms)

STARTING WORD 2016

WORKING WITH TOOLS

Using the Ribbon

STEP BY STEP Use the Ribbon

Drop down arrow

Font dialog box

7. Click the arrow again to close the menu.

PAUSE. LEAVE the document open to use in the next exercise.

Using the Quick Access Toolbar

STEP BY STEP Use the Quick Access Toolbar

PAUSE. LEAVE the document open to use in the next exercise.

Displaying Nonprinting Characters

STEP BY STEP Display Nonprinting Characters

PAUSE. LEAVE the document open to use in the next exercise.

STEP BY STEP Hide White Space

PAUSE. LEAVE the document open to use in the next exercise.

Entering Document Text

STEP BY STEP Enter Document Text

PAUSE. LEAVE the document open to use in the next exercise.

Saving a Document for the First Time

STEP BY STEP Save a Document for the First Time

Choosing a Different File Format