Vendor Document Requirement Listing (VDRL)

Document Type Code Key: Minimal document attributes:

 Vendor Document Number
A Master Data Schedule  Project Document Number
B Commercial Data  Vendor Revision Code
C Drawings  Project Revision
D System Diagrams/Schematics  Issue Code
E Data Sheets/Specifications  Status
F Schedules/Listings
 Discipline and Doc type Code
G Calculations
 Document Title
H Performance Data
J Welding & Materials Engineering Data  Issue Date
K Certification Data  ID/signature of originator, checker and approver
L Quality Assurance  Purchase order number
M HSE Data  Official name of Vendor and/or sub-vendor
N Installation/Spares & Maintenance Data company
P Post Manufacturing Procedures  The item/tag number or equipment number

General Instructions to Vendors:

All documents shall be supplied in English and free of copyrights prohibiting use within PROJECT. All
units of measure shall be in SI.
All documents that have been marked in this VDRL have to be submitted electronically.
If “In Data Book” is marked for any document, the Vendor shall include all documents marked as “In Data
Book”.
“Date 1st Review” is noted as weeks after or before one of the following milestones
The Contractors or Vendor submittal requirements will be denoted on the VDRL as follows with regard to
documentation listed on the VDRL. Usage of such symbols can clearly be seen on the VDRL.

A= Date receiving Approval of Drawings (e.g. A+1 = 1 week after Approval)

P= Date of purchase order P + X =X weeks after purchase order or Loi
T= Date of Test T + -X =X weeks after or prior test
D= Date of Dispatch D + - X =X weeks after or prior to dispatch
Q= Date of process Q – X =X weeks prior to manuf./job process
U= Use of procedure U – X =X weeks prior to use of procedure
E= Final inspection E + X =X weeks after final inspection
C= Date of Call Off C + X =X weeks after Call Off
S= Date of Shipment (e.g. S-1 = 1 week before Shipment)

REVIEW CLASS
O = Review at Purchasers Office
S = Review by Inspector at Vendors Works
I = Submit to Purchasers Office for Information Only
A = Review by Audit at Vendors Works
R = Review by Engineering at Vendors Works
F = Certified Document to be sent to site with Materials
J = Incorporate Certified Issue in J01
K = Incorporate Certified Issue in K01
H = Document shall be retained in safe custody by Vendors.

Required documentation submission points will be indicated on the VDRL by a period in weeks or days
from a specific point of time, e.g. P. + 4 = four weeks after receipt of Purchase Order; D – 2 = two weeks
prior to shipment; T - 1 = one week prior to test date, etc., for submissions during design/manufacture.
Documents marked “With Bid” or “For Review” shall be submitted electronically in .pdf (Adobe Acrobat)
format. Documents marked “As-Built” or “In Data Book” shall be submitted electronically in .pdf and as
 Vendor Document Requirement Listing (VDRL)
native file format, preferably MS Office, AutoCAD and PDMS (if used). Documents marked “In Data
Book” shall also be submitted in paper format.
 Vendor Document Requirement Listing (VDRL)

Equipment No Requisition No

Declaration by Vendor: In the event of a Purchase Order being awarded, we confirm that the VDRL documentation
shall be provided by the dates indicated.
Vendor Signature Name Date

CODE DOCUMENT DESCRIPTION WITH FIRST DATE IN DATA

BID ISSUE REQD FINAL ISSUE AS- REVIEW BOOK
BUILT CLASS
NO OF COPIES No of Hard Electronic A00
REQUIRED Copies Copy

MASTER DATA SCHEDULE

Manufacturer Record Book /
A00 5 5 O/S YES
Vendor Data Book
Vendor Master Data Schedule
A01 1 1 P+2 1 1 O YES
(VMDS)
COMMERCIAL DATA
B01 Fabrication/Production Schedule
B02 Sub-Order Schedule
Weekly Progress/Monthly
B03
Progress Reports
B04 Company Profile
B05 Customer List
B06 Certificate of Origin S 1 F YES

B07 Certificate of Compliance E -2 1 1 I YES

Exceptions to Codes &
B08 1 O
Specifications
B09 Original Invoices
B10 Certificates of Ownership
B11 Waivers and Release Notes
Independent Verification Body
B12
Release Notes
DRAWINGS
C01 General Arrangements
Foundation Loading Diagrams &
C02
Support Details
C03 Detail Drawings
Exploded View/Cross Sectional
C04
Drawings
C05 Mechanical Seal Detail Drawings
C06 Panel Cabinet Layouts
C07 Electrical/Instrument Layouts
C08 Instrument Outline Drawings
C09 Insulation/Lining Details
C10 Isometric Drawings
SYSTEM DIAGRAMS/SCHEMATICS
Process/Utility Flow Schemes
D01
(PFS/UFS) & Heat Mass Balance
D02 Process/Utility Engineering Flow
 Vendor Document Requirement Listing (VDRL)
Schemes (PEFS/UEFS)
Electrical Single Line Diagrams
D03
(SLD’s)
Instrument/Electrical Logic
D04
Diagrams
Control Philosophy & Block
D05
Diagrams
D06 Electrical Schematic Diagrams
Internal Wiring Diagrams
D07
(Connection Diagrams)
D08 Interconnection Diagrams
Instrument Termination & Hook-
D09
Up Details
D10 Terminal Block Diagrams
Electrical Termination & Hook-
D11
Up Details
D12 Loop Diagrams
Hydraulic & Pneumatic
D13
Schematics
Interface Drawings Input/Output
D14
Power Supplies
D15 Cause & Effect Diagrams
Visual Display Unit (VDU)
D16
Graphics
DATA SHEETS/SPECIFICATIONS
E01 Weight Data Sheets
E02 Equipment Data Sheets
E03 Instrument Data Sheets 1 1 P+2 1 1 O YES

E04 Noise Level Data Sheets

Mechanical Alignment Data
E05
Sheets
E06 Valve Data Sheets
E07 Electrical Data Sheets
E08 Functional design Specification
SCHEDULES/LISTINGS
F01 Instrument Schedule
F02 Cable Schedule
F03 Load/Motor Schedule
F04 Distribution Board Schedule
F05 Input/Output Schedule/ Bit Maps
F06 Bolt Schedule
F07 Lubrication Schedule
F08 Terminal Point Schedule
F09 Transit Schedule
F10 Utilities Schedule
F11 Erection Fastener Schedule
F12 Bill of Materials/Equipment List
F13 Piping Line List
F14 Trace Heating Schedule
Schedule of Pressure Safety
F15
Valves (PSV’s)
 Vendor Document Requirement Listing (VDRL)
F16 Schedule of Pressure Vessels
Schedule of Runway Beams &
F17
Lifting Appliances
Schedule of Electrical Equipment
F18
in Hazardous Areas
Schedule of Ingress Protection
F19
(IP) Rated Equipment
CALCULATIONS
Pressure Vessel/Tank Mechanical
G01 Strength Calculations (incl.
Pulsation Dampers, Filters etc.)
G02 Process/Utility Calculations
G03 Structural Steel Calculations
G04 Foundation Support Calculations
G05 System Head Loss Calculations
Lateral Critical Speed
G06
Calculations
Torsional Critical Speed
G07
Calculations
G08 Bearing Life Calculations
G09 Thrust Bearing Size Calculations
G10 Heat Emission Calculations
Reliability, Availability & Safety
G11
Integrity Level (SIL) Calculations
G12 Hydraulic Calculations
Exchanger Thermal Rating
G13
Calculations
G14 Instrument Calculations
Acoustic Enclosure Ventilation
G15
System Calculations
G16 Exhaust Duct Calculations
G17 Coupling Selection Calculations
Lube & Seal Oil System
G18
Calculations
G19 Anti-Surge Valve Sizing
Rotor/Shaft System Imbalance
G20
Response Analysis
G21 Piping Stress Analysis
Failure Mode & Effects Analysis
G22
(FMEA)
G23 Finite Element Analysis
G24 Nozzle Loads & Movements
Externally Applied Loadings
G25
Calculations (incl. Seismic)
Gaseous (Inergen)/Water Mist
G26 Fire Extinguishant flow, pressure
& time design Calculations
G27 Electrical Calculations
PERFORMANCE DATA
Electrical Protection Curves &
H01 Relay Characteristics
Current, Potential & Power
H02 Transformer Curves
 Vendor Document Requirement Listing (VDRL)
H03 Motor Performance Curves
H04 Lighting Performance Data
Battery Charge/ Discharge
H05 Curves
H06 Power System Analysis Data
Electrical Generator Performance
H07 Curves
Combustion Gas Turbine
H08 Performance Curves
H09 Compressor Performance Curves
Centrifugal Pump Performance
H10 Curves
H11 Rotary Pump Curves
Reciprocating Pump Performance
H12 Curves
H13 Fan Performance Curves
H14 Engine Performance Curves
H15 Speed/Torque Starting Curves
H16 Crane Load/Radius Curves
H17 Computer System Manuals
H18 Catalogue Data 1 1 1 I YES

WELDING & MATERIALS ENGINEERING DATA

Weld Location & NDE Plans
J01 (including weld repairs & casting
defects)
Welding Procedure Specifications
J02 (WPS) & Qualification Records
(WPQR)
Non Destructive Examination
J03 (NDE) Procedures
Surface Preparation & Coating
J04 Specification
Forming & Heat Treatment
J05 Procedures
Hydrostatic/Pneumatic Test
J06 Procedures
J07 Corrosion Testing Procedures

CERTIFICATION DATA
Type Approval Certificates
K01 (Note1) D-2 1 1 O/S YES

K02 Hazardous Area Certificates

Performance Test Results (all
K03 disciplines)
K04 Factory Acceptance Test Reports
K05 Vibration Reports
K06 Noise Reports
K07 Weight Reports/Certificates
K08 Dimensional Control Reports
K09 Material Test Certificates D-2 1 1 O/S YES
NACE Requirements (If
K10 Required) D -2 1 1 O/S YES
 Vendor Document Requirement Listing (VDRL)
K11 Welder Qualification Certificates
NDE Operator Qualification
K12 Certificates
Pre-Production Qualification &
K13 Production Test Results
K14 Heat Treatment Records
NDE Records (Visual,
K15 Radiography, DPI, MPI, Eddy
Current etc.)
K16 Material Traceability Records
K17 Calibration Certificates D-2 1 1 O/S YES

K18 Pressure Test Certificates D-2 1 1 O/S YES

K19 Leak Test Certificates

K20 Proof Load Test Certificates
Coating/Insulation Reports &
K21 Compliance Certificates
K22 Cable Record Cards
K23 Nameplate Rubbing/Photo
Approved Concessions &
K24 Concessions Register
Inspection Release Certificates
K25 (Principal/Purchaser)
D-1 1 O YES

Inspection/Survey Reports
K26 (Certifying Authority, Regulatory D-2 1 O YES
Authority, etc.)
Non Conformance Reports
K27 (Principal/Purchaser)
Q 1 O YES

Non Acceptance Reports

K28 (Certifying Authority, Regulatory
Authority, etc.)
K29 Technical Passport Contents List
K30 Technical Passport
K31 Certificate of Conformity
Permit to use foreign made
K32 hazardous equipment
Electromagnetic Compatability
K33 (EMC) Declaration of
Conformity
QUALITY ASSURANCE
L01 Quality Manual
L02 Quality Plan
Quality Control Plan (Inspection
L03 & Test Plan) 1 P+2 1 1 O YES

Quality Management
Accreditation (including any
L04 manufacturing licenses held by
Vendor, e.g. API, ASME etc.)
L05 Audit Schedule
Audit Reports (incl. Quality
L06 Assessments)
L07 Corrective Action Reports
HSE DATA
M01 Material Safety Data Sheets
 Vendor Document Requirement Listing (VDRL)
(MSDS)
M02 Emissions to Atmosphere Data
Safety & Environmental
M03 Evaluation
M04 Safety Standards
M05 HAZOP Reports
M06 Project Safety Plan
M07 Safety Management System
Environmental Management
M08 System
INSTALLATION/SPARES & MAINTENANCE DATA
Installation, Commissioning,
N01 Operating & Maintenance D 1 1 I YES
Manuals
Installation, Commissioning,
N02 Operating & Maintenance D 1 1 I YES
Manuals Contents List
N03 Special Tools List
Spare Parts & Interchangeability
N04 Record (SPIR) Schedule
N05 Training Data
N06 Document to Tag Relationship
POST MANUFACTURING PROCEDURES
Functional & Performance Test
P01 Procedures
P02 Flushing Procedures
Weight Control/Weighing
P03 Procedures
P04 Lifting Procedures
Pre-commissioning/
P05 Commissioning Procedures
Preparation for Shipping with
P06 Recommended Handling, Storage
& Preservation Procedures
P07 Leak Test Procedures
Erection & Installation
P08 Procedures
P09 Shutdown and Start-up procedure

Note: 1. Enclosure protection certificate (IP..)

 Vendor Document Requirement Listing (VDRL)

(Do Not Print This Page)

INSTRUCTIONS for selecting “ Codes/Review Class” marked BLUE in the VDRL

1. Review class ‘O’ is applicable for critical rating 1, 2, 3 & 4

2. Review class ‘S’ is applicable for critical rating 1 & 2 in addition to review class ‘O’
3. L03, K25, K26 & K27 are applicable for critical rating 1 & 2.
4. L03 is applicable for critical rating 3.
5. L03, K25, K26 & K27 are not applicable for critical rating 4

6. Add following note for Critical Rating 3.

Note 2 : K25, K26 & K27 are applicable for critical rating 3 if TPI requirement is
specified in ITP.

Note 3 : For critical rating 3 review class ‘S’ is applicable if TPI requirement is
specified
in the approved ITP.