Sunshine Motors Cars Dealership: Project Management Report

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Sunshine Motor

Project Management Report

Subject Code:
Lecturer:
Assignment Type:

Student Name ID Number


Sunshine Motors Car dealership

Table of Contents:
INTRODUCTION II
PROJECT CHARTER II
ASSUMPTION LOG III
STAKE HOLDER REGISTER IV
CHANGE REQUEST FORM V
SCOPE MANAGEMENT PLAN VI
REQUIREMENTS DOCUMENTS VII
PRELIMINARY FINANCIAL ANALYSIS VII

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Sunshine Motors Car dealership

INTRODUCTION
The Sunshine motors is a car dealership located in Melbourne. It has total five branches in the
Melbourne. There are two departments in each branch number one is sale department and the
other are service department. The head of the company who is David Da Costa wants to make
their company the states largest car dealership and services providing company for this they want
to upgrade their manual system into fully digital system. They want a system which is able to
store client information like there name, address, contact information. Vehicle information like
make, model, color, registration, Service history like service dates, odometer readings, parts
used, mechanics involved. Inventory record of warehouse.
The current system is a manual based system and are unable to store all data and perform all
function with the increase in business therefore the fully digitalize based system needed and in
this document the project management report of the project will be present.

Project Charter
Project Name: Digitalize System for Sunshine Motors
Project Sponsor: C.E.O Sunshine Motors
Project Manager:

Project Purpose:
The organization has manual information the executives which is tedious. because of manual
record keeping they are additionally confronting gigantic issues. So as to dispose of this issue the
organization Chief has intended to build up another online utilization of programming
framework to make the request taking, conveyance handling and administration approach
simpler and mistake free

Project Objective:
The main goal is to build the project management report for the new upgraded digital system for
the verification of the project. Overall, the report will cover the topics of project plan, project
schedule, change request form, stake holder registers and risk management plan.

Project Deliverables:
The robotized information preparing framework would have the option to create speedier results
by catching the information in a constant world, subsequently decreasing the trouble on people.

Project In Scope:

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Sunshine Motors Car dealership

The venture extent of this new framework is creating roaster for mechanics and their working
days. The framework is reacting with accessibility subtleties on the advance vehicles to the
customers. The new framework is created to automate the business contacts just as accomplish
the organization's stock for individually of their advertising store in the huge chain. The
framework would introduce at every one of their store just as discussion data in the PC at the
head base camp of the business. The framework is executed to deal with boundless part numbers.
Project Out Scope:
The out of extent of this venture is that the front office staffs just as street sets up are not
furnished with any such IT preparing to deal with the new programming framework. There is no
assurance of the providers dependable to convey the pieces of the framework to the organization.
There is no sourcing what's more making sure about of the flexibly merchants for the product
framework.

Project Benefits:
With the upgraded system the work flow of the organization become smoothly.
There will be no manual load on the system everything will be done digitally automatically.

Report Acceptance:

Approved by Signature

Project Sponsor David Da Costa

Assumption Log
In Undertaking The board, Assumption Log is a report wherein explicit circumstances are
accepted before the beginning of a task. Prior to beginning, each undertaking needs to accept a
few theories since results couldn't be normal without expecting certain conditions. The
assumption made in the undertaking arranging and the board are explained in the log sheet. The
Suspicion log for the new framework improvement venture for Daylight Engines is expounded in
the underneath segment.

Project Name: Digitalize system for sunshine motors


Project Manager:
Project Sponsor: C.E.O Sunshine Motors
Date: 4 September 2020

ID Category Assumption Assumption Valid Due Date Status


(Y/N)
01 IT Sunshine Motors is responsible to Y 2 SEP 2020 OPEN
deal with the framework
improvement moreover answerable
for their continuous business
capacities.

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Sunshine Motors Car dealership

02 IT The framework that will be created Y 4 SEP 2020 OPEN


will be made sure about and will
protect all the information in the data
set of the framework.
03 IT The product framework will fulfill the Y 8 SEP 2020 OPEN
necessities of the customer and
incorporate all the highlights
determined by the customer.
04 IT It is accepted that the interface of the Y 14 SEP 2020 OPEN
application will be anything but
difficult to utilize each and everything
clients can utilize the interface
without any problem
05 IT the framework improvement Y 18 SEP 2020 OPEN
furthermore liable for their
continuous business capacities
06 IT There will be proficient Y 24 SEP 2020 OPEN
administration of the stock of the
vehicle parts in focal stockroom.
07 IT The framework needs to record the Y 29 SEP 2020 OPEN
stock of focal distribution center and
acknowledge the requests from each
branch day by day and critical
requests as pressing premise
08 IT Stock stream will be nonstop in any Y 4 NOV 2020 OPEN
event, during hefty downpours.
09 IT The product will be manufactured Y 12 NOV 2020 OPEN
utilizing Configuration Examples, and
a hard-headed programming will be
utilized on account of Against
Configuration Example Event, which
will bring about the rightness of the
code giving programming upkeep.

Stake Holder Register


The Stake Holder Register of Venture board is an archive containing extensive data about
individuals unequivocally or verifiably identified with the undertaking. Stake Holders
distinguishing proof is constantly been an extremely basic activity. For any venture Stake
Holders can be either people or gatherings or even an association as well. Stake Holders can
impact the task and its encouraging, results and exercises. Stake Holder register venture archive
is created in the underneath area to distinguish depending on the new upgraded based framework
improvement venture.

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Sunshine Motors Car dealership

ID Stake Holder Type of Interest Influence Responsibilities Contact Details


stakeholder
001 Project Sponsor Internal High High Monitor the Whole +61 3 1234 9879
Organization
activities

002 Project External High High Develop the new +61 3 1234 9880
Manager upgraded system

003 Branch internal High High Manage and look up +61 3 1234 9881
Manager the whole branch
services
004 Department internal High High Manage and look up +61 3 1234 9882
Manager the services of each
whole department.
005 Service Internal High High Manage and look up +61 3 1234 9883
Manager the clients and
customers
006 Purchasing External High High Look up the +61 3 1234 9884
Officer inventory
management
007 Finance Internal High High Manage and look up +61 3 1234 9885
Manager the financial
operations
008 Marketing Internal High High Manage the position +61 3 1234 9886
Manager of new system and
look up the mail
setup
009 IT Internal High High Manage the system +61 3 1234 9887
Administrator maintenance Service
010 Sales Manager Internal Medium Low Manage and look up +61 3 1234 9888
the Sales Operations

Change Request Form

Project Name: Digitalize system for sunshine motors


Project Manager:
Project Sponsor: C.E.O Sunshine Motors
Date: 4 September 2020

Change Requested:
Build an efficient and intelligent stock tracking system

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Sunshine Motors Car dealership

Description:
The change is required in the system to track the stock and checks the inventory level of a store.

Reason:
This is required because if there is no tracking system or checking system for the stocks part.
There is a probability that stock ran out than this could be costly in terms of supplying the
customer with replacement vehicles.

Impact:
With this automatically tracking stock system the efficiency of the organization increase the
company will be able to complete the service of the car on time therefore the cost of replacement
vehicles will decrease.

Budget:
The overall budget of this system is 5000$ which is not much very expensive with the whole
upgradation of the system.

Decision:

Approved Rejected
____xx____ _________

Approved Date 4 September 2020

Approved by Signature

Project Sponsor David Da Costa

Scope Management Plan

Scope management in venture the board helps in depicting how the task degree will be
characterized, observed just as approved in the undertaking. Scope management strategies helps
the venture directors just as the bosses of the task to incorporate perfect measure of work which
is vital for the undertaking.

Project Name: Digitalize system for sunshine motors


Project Manager:
Project Sponsor: C.E.O Sunshine Motors
Date: 4 September 2020

Project Objective:
The objective of the project is to develop the digitalize system for the organization.

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Sunshine Motors Car dealership

Project Scope:
The digitalize system is enough efficient and intelligent to perform operations and calculation
that are the company need.

Project Justification:
With the increase or expand of the business the digitalize system is necessary to increase the
efficiency of the system because the manual system is unable to do so.

Project success criteria:


The system should be able to store all company data.
The system should be intelligent enough to perform calculations.
The system should be user friendly.
The system should be secure.

Requirements Documents

In the type column the ‘F’ recommends Functional Requirements and ‘N.F’ recommends Non-
Functional Requirements. The Priority section will determine the need or rating of that
requirement and description section will define the requirement.

Type Priority Description


F High The System should be able to store all data of organization.
F High The system should able to generate reports like inventory list or stock list.
F High The system should be able to calculate payment and bills accurately.
N.F Medium The system should be user friendly.
N.F High The system should be secure.
N.F High The system should be available day and night.

Preliminary Financial Analysis


The Preliminary financial analysis is utilized to break down the steadiness of the element,
dissolvable and benefit of the task. For this task the background profit and the contributed worth
will be considered to distinguish whether it will be attainable and monetary adequate or not.

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Sunshine Motors Car dealership

The analysis shows that the company will get more with the new upgraded digital system rather
than old manual system in the upcoming years. Therefore with the new upgraded digital system
the company will get benefit and more success.

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