GEM Event Services

Daet, Camarines Norte

8971992/09123456789
gemeventservices@gmail.com

COMPANY PROFILE

GEM Event Services is a company that offers various services such as event planning of
different event like weddings, convention, birthdays and many more. It also offers catering
services, background and food and beverage services.
GEM Event services is already in the industry for almost 8 years and received an award as the
Most Prominent Event Services of the year 2019. With this achievement and experience, we
ensure a memorable and successful event.
VISION
To be a globally known event services company with excellent and experienced services
MISSION
To be able to create events where guests will be excited and glad
Objectives:
To provide knowledge and additional information in terms of the trends and innovations for the
future educators
Theme:
“Innovate, Integrate, and Motivate:Future Leaders and Educators
 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com

PRIMARY VENUE LAY OUT

(MOA Arena)

FIRE EXIT FIRE EXIT

LED

Sound Sound
STAGE
System System

Security
Security

VIP’s VIP’s

Entrance Exit

Exit Entrance

FOOD
FOOD TABLE
TABLE
Sponsors
Sponsors

Sponsors Sponsors

First
First
Registration Aid
Aid

CR CR CR CR
MEN WOMEN Entrance Exit WOMEN MEN
 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com
ALTERNATIVE VENUE LAY OUT
(OKADA MANILA)

LED
Sound Sound
System System
STAGE
Fire Fire
Exit Exit

ENTRANCE
EXIT

FOOD FOOD

TABLE TABLE

s s
p p
o o
n n
s s
Security
o o
r r
CR
WOMEN Security

Registration Area

CR

MEN EXIT ENTRANCE EXIT First Aid

First Aid
 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com

PROGRAM DETAILS
Time Day 1 Time Day 2 Time Day 3
7:30-8:30am Arrival of guest 8:00-8:30am Arrival of guest 8:00- Arrival of guest
and participants and participants 8:30am and participants
8:30-9:30am Registration and 8:30-9:00am Opening Prayer 8:30- Opening Prayer
Validation and National 9:00am and National
Anthem Anthem
9:30-10:00am Opening Prayer 9:00-9:30am RECAP 9:00- RECAP
and National 9:30am
Anthem
10:00-10:15am Opening Remarks 9:30-9:45am Introduction to 9:30- Introduction to
3rd Speaker 9:45am 5th Speaker
Ms. Sara Duterte
DepEd Secretary Ms. Janelle Ms. Aleja Sale
Saludes
10:15-10:30am Intermission 9:45- Talk 3: Ms. 9:45- Talk 5: Mr.
Number 10:30am Nympha Guemo 10:30am Francis Angelo
Vargas
A song from “Innovative
Regine Nabor Teaching “Innovative
Models” Classroom
Snack Management”
10:30-10:45am Introduction to 1st 10:30- Intermission 10:30- Intermission
Speaker 10:45am Number 10:45am Number

Ms. Andrea Dator A dance by A dance by

Genesis Dance Hedashi Buena
Troupe
Snack
Snack
10:45-11:30am Talk 1: Mr. Ellard 10:45- Academic 10:45- Academic
C. Balon 11:45am Exchange 11:45am Exchange

“Emerging Moderator: Ms. Moderator: Ms.

Technologies and Katrina Velarde Katrina Velarde
Trends in the
Teaching”
11:30-12:30pm Academic 11:45- LUNCH 11:45- Awarding of
Exchange 1:00pm 12:00nn Plaque of
Appreciation
Moderator: Ms.
Kyla Rivarez
12:30-1:30pm LUNCH 1:00-1:15pm Ice breaker 12:00- LUNCH
Activity 1:00pm
1:30-2:00pm Ice breaker 1:15pm- Introduction to 1:00- Closing Remarks
Activity 1:30pm 4th Speaker 1:15pm
Ms. Joan Rose
Ms. Ruby Jusi
Villaflores
2:00-2:15pm Introduction to 2nd 1:30-2:30pm Talk 4: Mr. 1:15- Preparation time
 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com
Speaker Mark Sola 1:45pm for sightseeing

Ms. Ritchell “Learning

Olaguer Management
Systems”
2:15-3:00pm Talk 2: Mr. Edsel 2:30-3:00pm Intermission 1:45- SM Mall of Asia
Balon Number 3:30pm MOA Bay
Amusement Park
“Technology A song from Lakbay Museo
Integration” John Kian Tabor Conrad Manila
Dessert Museum
Snack (optional)

3:00 – 3:15pm Intermission 3:00-4:00pm Academic 3:30- Snack

Number Exchange 4:00pm

A dance by Moderator: Ms.

Tanghal Kultura Katrina Velarde
Dance Group

Snack
3:15 – 4:00pm Academic 4:00-4:15pm Awarding of 4:00-5:00 Sightseeing/
Exchange Plaques of Picture Taking
Appreciation around MOA
Moderator: Ms. and MOA Sky
Kyla Rivarez Garden

Photo
Opportunity
4:00-4:15pm Awarding of 4:15-4:45pm Synthesis 5:00pm Departure
Plaques of onwards
Appreciation Ms. Maridel
Mendoza
4:15-4:45 pm Synthesis 4:45-5:00pm Photo ***end of
Opportunity Day program***
Ms. Maridel 2
Mendoza
Pack up
4:45 – 5:00pm Photo Opportunity 5:00-5:30pm Travel Time
Day1 Going to Hotel
Accommodation
Pack up
5:00-5:30pm Travel Time Going
to Hotel
Accommodation
5:30-6:00pm Check-in
 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com

ARRANGEMENT SERVICES
 Transfer and Transportation
Crystal Bus Lines – transportation covers venue to hotel and vice versa; tour

 Menu Plan
AM Snack Lunch PM Snack Dinner
Day 1 Garlic Cream Plain Rice Spaghetti Yangchow Fried
Cheese Bread Fried Chicken Juice/Water Rice
Coffee/Juice Beef with Broccoli Steam Snow
Flower Fish
Sweet and Sour Fish Chicken in
Mixed Fruits Oyster Sauce
Juice/Water Lechon Macau
in Eggplant
Mixed Fruits
Juice/Water
Day 2 Tune Cheese melt Yangchow Fried Rice Carbonara Plain Rice
Sandwich Pork Salpicao Juice/Water Chopsuey
Coffee/Juice Mixed Vegetables Chicken in
Wok Fried Fish Fillet Garlic Sauce
Cream Puff Pork Tenderloin
Juice/ Water Cream Puff
Juice/ Water
Day 3 Ube Cheese Pie Plain Rice Palabok
Coffee/ Juice Chicken Salpicao Juice/Water
Stir Fry Vegetables
Beef Steak
Petite Four Cakes
Juice/ Water
 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com

 Accommodation/Housing
101 Hotel Gold Phoenix Hotel

 Sightseeing Tours
 SM Mall of Asia
 MOA Bay Amusement Park
 Lakbay Museo
 Conrad Manila
 Dessert Museum (optional)
 SM Sky Garden
 Auxiliary Services
San Juan de Dios Educational Foundation Northpark Noodle House Restaurant
Inc. – Hospital

Police Station Precinct 11 BDO MOA Arena

 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com

 Protocol and Safety Service

 Dress code is formal attire
 Wearing face mask is not required but highly encouraged
 Loitering during the event is not allowed
 Questions and concerns will be directly be ask to assigned personnel
 VIP’s will be seated in front.
PROMOTION
 The event will be promoted through different social media
 Create an event hashtag
ADVOCACY
 To create multiplier effect to the community by means of this event
 Promote sustainable event planning by using recycle materials
 Highlighting the talents of people through intermission numbers
 Educate and give additional insights to the participants through this event

SPONSORSHIP PACKAGES
Luxury Package
P 10,000.00 and above
Inclusions:
 Logo will be included in all promotional tools
 Live advertisement during the event
 5minutes AVP of the establishment
 Opportunity to have their booth inside the venue
Gold Package
P 5,000.00 and above
Inclusions:
 Logo will be included in all promotional tools
 Live advertisement during the event
 3minutes AVP of the establishment
 Opportunity to have their booth outside the venue
Luxury Package
P 3,000.00 and above
Inclusions:
 Logo will be included in all promotional tools
 Live advertisement during the event
 3minutes AVP of the establishment

TARGET SPONSORS
 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com

WORK PLAN
PRE-EVENT Date
 Create event proposal March 14, 2024
 Presentation of proposal March 15, 2024
 Finalization of the proposal March 17, 2024
 Ocular visit to the venue March 22, 2024
 Book the venue April 1, 2024
 Book sounds and lights April 8, 2024
 Book photographer and videographer April 15, 2024
 Book catering services April 20, 2024
 Sending of letters and invitations May 20, 2024
 Procurement of materials for May 28, 2024
certificates, token
 Meetings before event June 3, 2024
 Pre-Registration July 15, 2024
 Update all supplier August 1, 2024
 Decorating the venue September 12, 2024
 Dry Run September 17, 2024
 Final check of venue September 18, 2024
DURING EVENT
 Validation of Online Registration September 19, 2024
 Onsite Registration September 19, 2024
 Briefing of team members September 19, 2024
 Monitoring of the event program September 19-21, 2024
AFTER EVENT
 Evaluation of the event September 21, 2024
 Meeting with clients for their September 23, 2024
experiences and other matters
 GEM Event Services
Daet, Camarines Norte
8971992/09123456789
gemeventservices@gmail.com

FINANCIAL PLAN
PARTICULARS AMOUNT
Accommodation
101 Hotel
1,000pesos x 1000pax x 2 nights = P2,000,000.00 P 4, 600,00.00

Golden Phoenix Hotel

1,300pesos x 1500pax x 2 nights = P2,600,000.00

Food and Beverage

7,500,000.00
AM Snack – 150.00
Lunch – 350.00
PM Snack – 150.00
Dinner – 350.00

1000pesos x 2,500 pax x 3 days

Transportation 3,750,000.00
(500pesos x 2,500 x 3days)
Venue 600,000.00
(200,000pesos x 3 days)
Tour Package 1,250,000.00
(500pesos x 2500 pax)
Manpower 100,000.00
Entertainment 100,000.00
Sounds and Light 100,000.00
Photography and Videography 150,000.00
Invitations, Certificates and Token 150,000.00
Resource Speaker 250,000.00
(50,000pesos x 5 speakers)
Insurance Fees 250,000.00
(100pesos x 2500pax)
Security 15,000.00
SUB TOTAL P 14,215,000.00
Contingency Fund (10%) 1,421,500.00
VAT (12%) 1,705,800.00
TOTAL EXPENSES P 17,342,300.00
Mark up (35%) 6,069,805.00
TOTAL PACKAGE COST P 23,412,105.00
Registration fees: P 9,370.00
PROFIT SHARING
A. Projected Income P 23,425,000
Registration Fees: P 9,370.00 x 2,500pax
B. Projected Expenses P 17,342,300.00
Net Profit P 6,082,700.00
Client (60%) P 3,649,620.00
Event Organizer (40%) P 2,433,080.00