Ica Isdf

INTERNATIONAL COUNCIL ON ARCHIVES
CONSEIL INTERNATIONAL DES ARCHIVES
ISDF
International Standard for Describing Functions
First Edition
2 ISDF, First Edition
Prepared by
The ICA Committee on Best Practices and Professional Standards – Adopted Dresden, 2-4 May 2007
Distribution
ICA Standard ISDF first edition is distributed free of charge to all members of the International Council
on Archives (ICA). It is made available through the ICA website www.ica.org.
Copyright
© International Council on Archives, 60, rue des Francs-Bourgeois, 75003 Paris, France.
Reproduction & Translation

Reproduction by translation or reprinting of the whole or of parts for non-commercial purposes is allowed
on condition that due acknowledgement is made.
ISBN
ISDF, First Edition 3
TABLE OF CONTENTS
PREFACE ...................................................................................................................................................................... 4
1. SCOPE AND PURPOSE ....................................................................................................................................... 7
2. RELATED STANDARDS AND GUIDELINES .................................................................................................. 8
3. GLOSSARY OF TERMS AND DEFINITIONS ................................................................................................... 9
4. STRUCTURE AND USE OF THE STANDARD............................................................................................... 10
5. ELEMENTS OF A FUNCTION DESCRIPTION ............................................................................................... 12
5.1 IDENTITY AREA ....................................................................................................................................... 12
5.1.1 Type ..................................................................................................................................................... 12
5.1.2 Authorised form(s) of name .............................................................................................................. 12
5.1.3 Parallel form(s) of name .................................................................................................................... 12
5.1.4 Other form(s) of name ....................................................................................................................... 13
5.1.5 Classification....................................................................................................................................... 13
5.2 CONTEXT AREA ....................................................................................................................................... 13
5.2.1 Dates .................................................................................................................................................... 13
5.2.2 Description .......................................................................................................................................... 14
5.2.3 History................................................................................................................................................. 14
5.2.4 Legislation........................................................................................................................................... 15
5.3 RELATIONSHIPS AREA ........................................................................................................................... 16
5.3.1 Authorised form of name/Identifier of the related function........................................................... 16
5.3.2 Category of relationship .................................................................................................................... 16
5.3.3 Description of relationship ................................................................................................................ 16
5.3.4 Dates of relationship .......................................................................................................................... 16
5.4 CONTROL AREA ....................................................................................................................................... 17
5.4.1 Function description identifier.......................................................................................................... 17
5.4.2 Institution identifiers.......................................................................................................................... 18
5.4.3 Rules and/or conventions used .......................................................................................................... 18
5.4.4 Status ................................................................................................................................................... 18
5.4.5 Level of detail...................................................................................................................................... 19
5.4.6 Dates of creation, revision or deletion .............................................................................................. 19
5.4.7 Language(s) and script(s) .................................................................................................................. 20
5.4.8 Sources ................................................................................................................................................ 20
5.4.9 Maintenance notes.............................................................................................................................. 20
6. RELATING FUNCTIONS TO CORPORATE BODIES, ARCHIVAL MATERIALS AND OTHER
RESOURCES .............................................................................................................................................................. 21
6.1 Identifier and authorised name/title of related resource .................................................................... 21
6.2 Nature of relationship ............................................................................................................................ 21
6.3 Dates of relationship .............................................................................................................................. 21
APPENDIX A: REPRESENTATION OF THE RELATIONSHIPS OF FUNCTIONS WITH CORPORATE
BODIES AND ARCHIVAL RESOURCES ................................................................................................................ 25
APPENDIX B: FULL EXAMPLES ............................................................................................................................ 26
Example 1 – Activity description Language of description: English (United Kingdom) ................................. 26
Example 2 – Activity description Language of description: English (United Kingdom) ................................. 30
Example 3 – Function description Language of description: French (France)............................................... 33
Example 4 – Function description Language of description: French (France)............................................... 37
Example 5 – Function description Language of description: French (Côte d’Ivoire) ..................................... 40
Example 6 – Function description Language of description: French (Côte d’Ivoire) ..................................... 43
Example 7 – Function description Language of description: Spanish (Mexico) ............................................. 46
PREFACE
P1. A working document was developed by a group of the Committee on Best Practices and
Professional Standards (ICA/CBPS). The group was established during the meeting of the
provisional Section of Professional Standards and Best Practices in Bern, Switzerland,
June, 2005.
P2. Recognition of the importance of functions in the creation context of records led the
group to propose the development of an international standard for the description of
functions in archival information systems. In carrying out the development of this
standard , the group drew upon models of functional description and analysis currently
being applied in archives and records management in Australia, Canada, Switzerland, the
United Kingdom and the United States as well as international work that has been done
by the International Organization for Standardization (ISO) such as ISO 15489
International Standard on Records Management (2001) and ISO 23081 International
Standard on Records management processes -- Metadata for records (2006-2007).The
group completed a first draft document which was discussed, amended, and extended at
its meeting in Paris in May 2006. This draft was circulated to the international archival
community for comment. Comments received during this worldwide review were taken
into account at a plenary of the Committee on Best Practices and Professional Standards
held in Dresden in May 2007. The current document is the result of this process.
The following are the members of the ICA Committee on Best Practices and Professional
Standards who developed the standard and served on the Committee during its 2004-2008 term:
Bärbel Förster (Switzerland)

Beatriz Franco (Spain)
Padré Lydie Gnessougou Baroan-Dioumency ( Ivory Coast)
Torbjörn Hörnfeldt (Sweden)
Jenny Kotte (Germany)
Vitor Manoel Marques da Fonseca (Brazil), Vice-Chair of ICA/CBPS
Per-Gunnar Ottosson (Sweden), Lead in Area of Archival Description
Victoria Peters (United Kingdom)
Claire Sibille (France), Co-Secretary of ICA/CBPS
Édouard Vasseur (France)
The ICA Committee on Best Practices and Professional Standards (ICA/CBPS) is also composed
of:
Marion Beyea (Canada; chair of ICA/CBPS);

Nils Brübach (Germany; PCOM Portfolio Holder for Developing Standards and Best Practice);
Karen Cannell (United States; Lead in Area of Electronic Records and Digitization);
Virginia Castillo Sahun (Andorra);
Rosine Cleyet-Michaud (France; Lead in Evaluation and Appraisal Area);
Howard Davies (United Kingdom);
Blanca Desantes Fernandez (Spain; Vice-Chair of ICA/CBPS);
Vincent Doom (France);
Cassandra Findlay (Australia);
Michael Fox (United States);
Markku Leppanen (Finland);
Thomas Mills (United States);
John Martinez (United States; Co-Secretary of ICA/CBPS);
Catherine Nicholls (Australia; Lead in Area of Preservation);
Dick Sargent (United Kingdom), 2004-2006;
Paola Tascini (Italy); Yolia Tortolero (Mexico);
Stefano Vitali (Italy);
Amy Warner (United Kingdom), 2007-;
and (corresponding members):
Eugenio Bustos Ruz (Chili);

Elvira Corbelles Sanjurjo (Cuba);
Adrian Cunningham (Australia);
Leila Estephanio de Moura (Brazil);
Ana Virginia Garcia de Benedictis (Costa Rica);
Marisol Mesa Leon (Cuba);
Miguel Rui Infante (Portugal);
Andras Sipos (Hungary).
The ICA Committee on Best Practices and Professional Standards (ICA/CBPS) gratefully
acknowledges the sponsorship of its plenary meetings by the following institutions:
Direction des Archives de France (Paris, France)

Sächsisches Staatsarchiv (Dresden, Deutschland)
Without their substantial contributions, both financial and in facilities and logistics for organizing
the meetings, the development of this standard would not have been possible.
1. SCOPE AND PURPOSE
1.1 This standard provides guidance for preparing descriptions of functions of corporate
bodies associated with the creation and maintenance of archives.
1.2 The term “function” is used throughout this standard to include not only function but
also any of the subdivisions of a function such as subfunction, business process,
activity, task, transaction or other term in international, national or local usage. The
standard may be used to describe a function or any of these subdivisions.
1.3 Analysis of the functions of corporate bodies is important as the basis for many
recordkeeping activities. Functions are recognised as generally being more stable than
administrative structures, which are often amalgamated or devolved when
restructuring takes place. Functions are therefore well suited to act as:
- a basis for the arrangement, classification and description of records
- a basis for the appraisal of records
- a tool for the retrieval and analysis of records.
1.4 Description of functions plays a vital role in explaining the provenance of records.
Descriptions of functions can help place records more securely in the context of their
creation and use. They can help explain how and why records were created and
subsequently used, the purpose or function within an organisation which the records
were designed to fulfil, and how records fitted in with and related to other records
produced by the same organisation.
1.5 Descriptions of functions may be used:

a. to describe functions as units within an archival descriptive system
b. to control the creation and use of access points in archival descriptions
c. to document relationships between different functions and between those functions
and the corporate bodies which performed them and the records to which they gave
rise.
1.6 Descriptions of functions are intended to complement and supplement descriptions of

records created in accordance with ISAD(G) and authority records created in
accordance with ISAAR(CPF). Keeping information on functions separate both from
descriptions of records and authority records means less repetition of information and
allows for the construction of flexible archival descriptive systems.
2. RELATED STANDARDS AND GUIDELINES
Note: This list includes the dates of relevant standards as they existed at the time of
finalization of the 1st edition of the standard in 2008. Future readers are encouraged to refer to
the latest version of each standard.
ISAD(G) - General International Standard Archival Description, 2nd ed., Madrid:

International Council on Archives, 2000.
ISAAR(CPF) – International Standard Archival Authority Record for Corporate Bodies,

Persons and Families, 2nd ed, Vienna : International Council on Archives, 2004.
ISO 639-2 - Codes for the representation of names of languages, Alpha-3 code, Geneva:
International Standards Organization, 1998.
ISO 999 - Information and documentation - Guidelines for the content, organization and
presentation of indexes, Geneva: International Standards Organization, 1996.
ISO 2788 - Documentation - Guidelines for the establishment and development of

monolingual thesauri, Geneva: International Standards Organization, 1986.
ISO 3166 - Codes for the representation of names of countries, Geneva: International
Standards Organization, 1997.
ISO 5963 - Documentation - Methods for examining documents, determining their subjects,
and selecting indexing terms, Geneva: International Standards Organization, 1985.
ISO 5964 - Documentation - Guidelines for the establishment and development of

multilingual thesauri, Geneva: International Standards Organization, 1985.
ISO 8601 - Data elements and interchange formats - Information interchange -

Representation of dates and times, 2nd ed., Geneva: International Standards Organization,
2000.
ISO 15489 - Information and documentation - Records management, parts 1 and 2, Geneva:
International Standards Organization, 2001.
ISO 15511 – Information and documentation – International standard identifier for libraries
and related organizations, Geneva: International Standards Organization, 2003.
ISO 15924 - Codes for the representation of names of scripts, Geneva: International
Standards Organization, 2001.
ISO 23081 – Information and documentation -- Records management processes -- Metadata

for records, parts 1 and 2, Geneva: International Standards Organization, 2006-2007.
3. GLOSSARY OF TERMS AND DEFINITIONS
The following glossary forms an integral part of this standard. The terms are defined in the
context of the rules.
Archival description. The creation of an accurate representation of a unit of description and

its component parts, if any, by capturing, analyzing, organizing and recording information
that serves to identify, manage, locate and explain archival materials and the context and
records systems which produced them. This term also describes the products of the process.
Authority record. The authorised form of name combined with other information elements
that identify and describe the named entity and may also point to other related authority
records.
Corporate body. An organization or group of persons that is identified by a particular name

and that acts, or may act, as an entity. Also includes an individual acting in a corporate
capacity.
Creator. Any entity (corporate body, family or person) that created, accumulated and/or
maintained records in the conduct of personal or corporate activity.
Function. Any high level purpose, responsibility or task assigned to the accountability
agenda of a corporate body by legislation, policy or mandate. Functions may be decomposed
into sets of co-ordinated operations such as subfunctions, business processes, activities, tasks
or transactions.
Provenance. The relationships between records and the organizations or individuals that
created, accumulated and/or maintained and used them in the conduct of personal or
corporate activity. Provenance is also the relationship between records and the functions
which produced them.
Record. Information in any form or medium, created or received and maintained by an

organization or person in the transaction of business or the conduct of affairs.
4. STRUCTURE AND USE OF THE STANDARD
4.1 This standard determines the type of information that could be included in descriptions of
functions and provides guidance on how such descriptions may be deployed in an archival
information system. The content of the information elements included in the descriptions
will be determined by the conventions and/or rules that the archival institution follows.
4.2 This standard consists of information elements, each of which contains:

a. the name of the element of description;
b. a statement of purpose for the element of description;
c. a statement of the rule (or rules) applicable to the element; and
d. where applicable, examples illustrating implementation of the rule.
4.3 Paragraphs are numbered and are given for citation purposes only. These numbers should
not be used to designate elements of description or to prescribe the order or structure of
descriptive resources.
4.4 The elements of description are organised into four information areas:
1. Identity Area
(where information is conveyed which uniquely identifies the function and
which defines a standardized access point)
2. Context Area
(where information is conveyed about the nature and context of the
function)
3. Relationships Area
(where relationships with other functions are recorded and described)
4. Control Area
(where the description of a function is uniquely identified and information
is recorded on how, when and by which agency the description was created
and maintained)
4.5 This standard also provides in Chapter 6 guidelines for linking descriptions of functions
to authority records that describe records creators and to descriptions of archives. Note
that a given description may be linked to as many authority records and/or descriptions of
archives as required.
4.6 The appendix provides full examples of descriptions of functions compiled in accordance
with this standard. See also 4.10.
4.7 All the elements covered by these rules are available for use, but the following three
elements are essential:
- Type (element 5.1.1)
- Authorised form(s) of name (element 5.1.2); and
- Function description identifier (element 5.4.1).
4.8 The nature of the function and the requirements of the particular system or network within
which the preparer of a description works will determine which of the optional elements
of description are used in a given description of a function, and whether these elements
are presented in a narrative and/or a structured format.
4.9 Many of the descriptive elements in a description of a function established in accordance

with the present standard will be used as access points. Rules and conventions for
standardising access points may be developed nationally or separately for each language.
Vocabularies and conventions to be used in creating or selecting the data content for these
elements may also be developed nationally or separately for each language.
4.10 Examples provided throughout the standard are illustrative and not prescriptive. They
illuminate the provisions of the rules to which they are attached, rather than extend those
provisions. Do not take the examples, or the form in which they are presented as
instructions. To clarify the context, each example is followed by an indication in italic of
the name of the agency that supplied the example. Further explanatory notes may follow,
also in italic, preceded by the word Note.
4.11 This standard is intended to be used in conjunction with ISAD(G) - General International
Standard Archival Description, 2nd edition, ISAAR(CPF) – International Standard
Archival Authority Record for Corporate Bodies, Persons and Families, 2nd edition, , and
with national archival descriptive standards. When these standards are used together
within the context of an archival descriptive system or network, descriptions of functions
will be linked to descriptions of archives and to authority records, and vice versa. See
Chapter 6 for guidance on how these links may be created.
4.12 This standard is intended to be used in conjunction with national standards and
conventions. For example, archivists may be guided by national standards when deciding
which elements may or may not be repeatable.
4.13 This standard addresses only part of the conditions needed to support the exchange of
information about functions. Successful automated exchange of information about
functions over computer networks is dependent upon the adoption of a suitable
communication format by the repositories involved in the exchange. This standard is
intended to be used as the basis for a development of communication and/or data
exchange formats, such as XML DTDs and/or schemas.
5. ELEMENTS OF A FUNCTION DESCRIPTION

5.1 IDENTITY AREA
5.1.1 Type
Purpose:
To indicate whether the description is a function or one of its subdivisions.
Rule:
Specify whether the description is a function or one of its subdivisions, in accordance with national or
international terminology.
Examples:
Subfunction
Business process
Activity
Task
Transaction
5.1.2 Authorised form(s) of name

Purpose:
To establish an authorised access point that uniquely identifies the function.
Rule:
Record the authorised name of the function.. Use the territorial or administrative scope of the function,
the name of the institution which performed the function and other qualifiers as appropriate to
distinguish the function from other functions with similar names. This element is to be used in
conjunction with the Function description identifier element (5.4.1).
Examples:
Student registration, Trinity College, Glasgow
United Kingdom, University of Glasgow
Environmental impact assessment

Australia, Australian Governments' Interactive Functions Thesaurus - AGIFT
Gestion des allocataires du revenu minimum d’insertion

France, Direction des Archives de France
Behandlung von Rekursen gegen Entscheide der Schätzungskommission

Switzerland, Schweizeriches Bundesarchiv
5.1.3 Parallel form(s) of name

Purpose:
To indicate the various forms in which the authorized form(s) of name occurs in other
languages or script forms.

Rule:
Record the parallel form(s) of name in accordance with any relevant national or
international conventions or rules applied by the agency that created the description,
including any necessary subelements and/or qualifiers required by those conventions
or rules. Specify in the Rules and/or conventions used element (5.4.3.) which rules
have been applied.
5.1.4 Other form(s) of name
Purpose:
To indicate any other names of the function.
Rule:
Record any other names of the function.
Examples:
Enrolment
Matriculation
Note: For the activity Student registration, Trinity College, Glasgow
Career development
Personal management
Staff development
Staffing
Australia, Australian Governments' Interactive Functions Thesaurus – AGIFT
Note: For the activity Human resources development
5.1.5 Classification
Purpose:
To classify the function according to a classification scheme.
Rule:
Record any term and/or code from a function classification scheme. Record the
classification scheme used in the element Rules and/or conventions used (5.4.3).
Examples:
734:0 Elektrische Schwach- und Starkstromanalagen / Elektrizität

734:00 Allgemeine Bestimmungen
734:00-001 Erlass von Vorschriften für Erstellung und Betrieb von Schwachstromanlagen
und Starkstromanlagen
5.2 CONTEXT AREA
5.2.1 Dates
Purpose:
To identify the date or range of dates of the function.
Rule:
Provide a date or date span, which covers the dates when the function was started and
when it finished. If a function is ongoing, no end date is needed.
. Examples:
1857-1935
1988-…
Note: For the activity Gestion des allocataires du revenu minimum d’insertion
01.02.1903 – 31.12.1931
Note: For the function Behandlung von Rekursen gegen Entscheide der Schätzungskommission
5.2.2 Description
Purpose:
To provide information about the purpose of the function.
Rule:
Record a narrative description of the purpose of the function.
Examples:
The registration of students on the College’s taught and research programmes.
Providing and coordinating programs for the prevention, diagnosis and treatment of disease or
injury. Developing policy to support the provision of health care services and medical research.
Administering regulatory schemes for health care products and pharmaceuticals.
Australia, Australian Governments' Interactive Functions Thesaurus - AGIFT
Note: For the function Health care
Le Revenu minimum d’insertion (RMI) est une allocation française gérée par les conseils généraux
et versée par les caisses d’allocations familiales (CAF) ou la mutualité sociale agricole (MSA), aux
personnes en âge de travailler, sans ressources ou ayant des ressources inférieures à un plafond fixé
par décret.
5.2.3 History
Purpose:
To provide a concise history of the function.
Rule:
Record in narrative form or as a chronology the history of the performance of the
function. This may include information on how and why the function was performed,
the roles played by office bearers, departments, organisations and other entities in the
performance of the function and how this may have changed over time. Wherever
possible, supply dates as an integral component of the description.
Examples:
A student had to produce various certificates before he could be enrolled at the College. These
certificates included a diploma or degree certificate or class tickets, a certificate from his local
presbytery showing he had passed its examinations, a certificate of character from the minister of
the congregation he attended and, up until 1901 an examination board certificate showing he had
passed the College entrance examination. Before enrolment, he also had to matriculate. By
resolution of the Senate in November 1857, the Librarian was charged with handling
matriculations. The student's details were recorded in a register which served jointly as a
matriculation record and a library register. The student also had to pay a prescribed matriculation
fee, initially set at 10 shillings, to the Treasurer. Students had to matriculate each year of their
course. Following matriculation, the Clerk of Senate examined the various certificates and drew
up, presumably using the information in the matriculation albums, a roll of all the matriculated and
enrolled students for the coming session. Students were grouped by year of study and the amounts
of any bursaries they had been awarded were also recorded. This list was submitted to the Senate
and recorded in the minutes between October and December.
Following the union of the College and the Faculty of Divinity at Glasgow University in 1935, all
students of the College henceforth matriculated at the University.
Note: For the activity description: Student registration, Trinity College, Glasgow
Le RMI vit le jour à Besançon en 1968 sous l’appellation « Minimum social garanti ». Des
initiatives locales testèrent le principe, comme à Rennes sous le nom de Complément local de
ressources, expérience conduite sur plusieurs années et qui contribua beaucoup aux dispositions
légales suivantes. La loi n° 88-1088 du 1er décembre 1988 instituant le RMI, fut appliquée à partir
du 15 décembre 1988.
5.2.4 Legislation
Purpose:
To identify the legal basis of the function.
Rule:
Record any law, directive or charter which creates, amends or curtails the function.
Examples:
La loi du 18 décembre 2003 modifie les modalités de gestion du RMI. Elle transfère notamment la
responsabilité du pilotage du dispositif aux conseils généraux.
Art. 52
BG vom 24. Juni 1902 betr. Die elektrischen Schwach- und Starkstromanlagen
(Elektrizitätsgesetz)
Fundstelle: AS 1902-1903 259
Inkrafttreten: 01.02.1903
Aufhebung: -
Gültig: 01.02.1903-
Note: For the function Behandlung von Entschädigungsansprüchen
5.3 RELATIONSHIPS AREA
5.3.1 Authorised form of name/Identifier of the related function

Purpose:
To provide the authorised form of name and any unique identifier of the related
function.
Rule:
Record the authorised form of name and any unique identifier of the related function.
5.3.2 Category of relationship

Purpose:
To identify the general category of relationship between the function and the related
function.
Rule:
Record a general category into which the relationship falls. Use general categories
prescribed by national rules and/or conventions or one of the following four
categories:
- hierarchical (e.g. function/activity; activity/function)
A hierarchical relationship is the relationship between a function and any of its
subdivisions such as subfunctions, processes, activities, tasks or transactions.
temporal (earlier to later or vice versa)

A temporal relationship is one in which one function succeeds another. In turn, it may
be succeeded by another function.
- associative
An associative relationship is a general category for relationships not covered by
either of the above.
Record in the Rules and/or conventions element (5.4.3) the typology used to describe
the relationship.
5.3.3 Description of relationship
Purpose:
To provide a specific description of the nature of the relationship.
Rule:
Record a precise description of the nature of the relationship between the function and the related
function.
5.3.4 Dates of relationship

Purpose:
To indicate the dates of duration of the relationship of the function with the related
function.
Rule:
Record when relevant the beginning date of the relationship and, when relevant, the
end date of the relationship. Specify in the Rules and/or conventions element (5.4.3)
any systems of dating used, e.g. ISO 8601.
Examples:
5.3.1 Authorised form of Student administration, Trinity College, Glasgow

name/Identifier of the related (C0507-F003)
function
5.3.2 Category of relationship Hierarchical
5.3.3 Description of relationship Student registration was one of the activities performed
to fulfil the function of student administration.
5.3.4 Dates of relationship 1857-1935
5.3.1 Authorised form of Student registration, University of Glasgow (C0740-

name/Identifier of the related F003-008)
function
5.3.2 Category of relationship Temporal

5.3.3 Description of relationship Following the union of the College and the Faculty of
Divinity at Glasgow University in 1935, all students of
the College henceforth matriculated at the University.
5.3.4 Dates of relationship 1935

5.3.1 Authorised form of Aide sociale

name/Identifier of the related
function
5.3.2 Category of relationship Relation hiérarchique
5.3.3 Description of relationship La gestion des allocataires du revenu minimum
d’insertion est une des composantes de la fonction
« aide sociale ».
5.3.4 Dates of relationship
5.4 CONTROL AREA
5.4.1 Function description identifier

Purpose:
To identify the function description uniquely within the context in which it will be
used.
Rule:
Record a unique description identifier in accordance with local and/or national
conventions. If the description is to be used internationally, record the code of the
country in which the description was created in accordance with the latest version of
ISO 3166 Codes for the representation of names of countries. Where the creator of the
description is an international organisation, give the organisational identifier in place
of the country code.
Examples:
GB 0248/C0507-F003-008
FR/DAF/0000000020
CH-BAR#Kompetenzen#1#1*
Examples of country codes
AU Australia
CA Canada
ES Spain
FR France
GB United Kingdom
MY Malaysia
SE Sweden
US United States
5.4.2 Institution identifiers

Purpose:
To identify the agency(ies) responsible for the description.
Rule:
Record the full authorised form of name(s) of agency(ies) responsible for creating,
modifying or disseminating the description or, alternatively, record a recognized code
for the agency.
Examples:
FR/DAF
Direction des Archives de France
5.4.3 Rules and/or conventions used

Purpose:
To identify the national or international conventions or rules applied in creating the
description.
Rule:
Record the names and where useful the editions or publication dates of the
conventions or rules applied.
Examples:
ISDF – Norme internationale pour la descriprion des fonctions, 1re édition, Conseil international
des Archives, 2008.
Ordnungs- und Verzeichnunsgrundsätze des Schweizerischen Bundesarchivs vom [Datum]

5.4.4 Status
Purpose:
To indicate the drafting status of the description so that users can understand the
current status of the description.
Rule:
Record the current status of the description, indicating whether it is a draft, finalized
and/or revised or deleted.
Examples:
Final
Notice validée
5.4.5 Level of detail

Purpose:
To indicate whether the description applies a minimal, partial or a full level of detail.
Rule:
Indicate whether the description consists of a minimal, partial or full level of detail in
accordance with international and/or national guidelines and/or rules. In the absence
of national guidelines or rules, minimum records are those that consist only of the
three essential elements of an ISDF compliant record (see 4.7), while full records are
those that convey information for all relevant ISDF elements of description.
Examples:
Full
Notice complète
5.4.6 Dates of creation, revision or deletion

Purpose:
To indicate when this description was created, revised or deleted.
Rule:
Record the date the description was created and the dates of any revisions to the
description.
Examples:
Date of creation: 2006-10-19
Date of revision: 2007-05-03
Date de création: 2007-05-11

5.4.7 Language(s) and script(s)

Purpose:
To indicate the language(s) and/or script(s) used to describe the function.
Rule:
Record the language(s) and/or script(s) of the description.
Examples:
English: eng
français : fre
5.4.8 Sources
Purpose:
To indicate the sources consulted in describing the function.
Rule:
Record the sources consulted in establishing the function description.
Examples:
College Calendar of the Free Church of Scotland
College Calendar of the United Free Church of Scotland
College Calendar of the Church of Scotland
Site Vie-publique.fr (http://www.vie-publique.fr/), consulté en mars 2007

Swiss Federal Archives Archival Information System AIS: Modul Aktenpläne Ordnungssystem
qSR.
5.4.9 Maintenance notes

Purpose:
To document the creation of and changes to the description.
Rule:
Record notes pertinent to the creation and maintenance of the description.
Examples:
Description prepared by Victoria Peters, Glasgow University Archive Services
Notice rédigée par Claire Sibille (Direction des Archives de France)

Beziehung zu einer anderen Kompetenz:01.02.2005 Hans von Rütte

6. RELATING FUNCTIONS TO CORPORATE BODIES, ARCHIVAL

MATERIALS AND OTHER RESOURCES
An understanding of the functions of corporate bodies is essential for a full understanding of the provenance of
records. Records have a fundamental relationship with functions. They are the direct outcome of the fulfilment of
functions. Furthermore, whilst the relationships between records and corporate bodies can fluctuate over time as the
administrative or organisational structure of a corporate body changes, the relationships between records and
functions remain constant. An archival descriptive system which includes descriptions of functions in addition to
descriptions of record creators and records will therefore provide a much richer account of the provenance of those
records.
Function descriptions may be created as one component of an archival descriptive system. To

make these descriptions useful it is necessary to link them to descriptions of corporate bodies and
records. Descriptions of functions can also be linked to other information resources. When such
linkages are made it is important to describe the nature of the relationship between the function
and the linked resource. This section provides guidance on how such linkages can be created in
the context of an archival descriptive system. Use the three elements below to create a link to a
description of a corporate body, a record or any other information resource. The three elements
may be reused to create any number of such links. See Appendix A for a pictorial representation
of the possible relationships of functions with other resources.
6.1 Identifier and authorised name/title of related resource

Purpose:
To identify uniquely the related resource and enable the linking of the function description to the
related resource.
Rule:
Record the unique identifier/reference code and the title of the related resource.
6.2 Nature of relationship

Purpose:
To identify the nature of the relationship between the function and the related resource.
Rule:
Express the nature of the relationship between the function and the related resource.
For relationships with corporate bodies, record information on how the corporate body performs
the function, e.g. completely, partially, according to legislation, according to mandate.
6.3 Dates of relationship
Purpose:
To indicate the dates of duration of the relationship between the function and the related resource.
Rule:
Record, when relevant, the start and the end date of the relationship.
Examples:
Relationship 1
6.1 Identifier and/or Authorised Trinity College, Glasgow
authorised name/title name
Identifier C0507
6.2 Nature of Student registration was one of the activities carried
relationship out at Trinity College to fulfil its function of student
administration.
6.3 Dates of 1857-1935
relationship
Relationship 2
6.1 Identifier and/or Authorised Trinity College, Glasgow | Librarian
Identifier C2581
6.2 Nature of The Librarian was charged with handling student
relationship registration.
6.3 Dates of 1857-1935
relationship
Relationship 3
6.1 Identifier and/or Authorised Trinity College, Glasgow | Treasurer
Identifier C2582
6.2 Nature of The Treasurer was charged with receiving
relationship matriculation fees.
6.3 Dates of 1857-1935
relationship
Relationship 4
6.1 Identifier and/or Authorised Trinity College, Glasgow | Clerk of Senate
Identifier C2583
6.2 Nature of The Clerk of Senate was charged with drawing up
relationship rolls of all matriculated and enrolled students for the
coming session.
6.3 Dates of 1857-1935
relationship
Relationship 5
6.1 Identifier and/or Title Senate minutes
authorised name/title
Identifier GB 0248 DC 84/1/1
6.2 Nature of Archival series
relationship The minutes include annual lists of all matriculated
students between 1860 and 1901. From 1902 a
statistical summary only is included.
6.3 Dates of 1857-1907
relationship
Relationship 6
6.1 Identifier and/or Title Scroll or draft Senate minutes
Identifier GB 0248 DC 84/1/2/1-3

relationship The scroll minutes occasionally include annual
statistical summaries of matriculated students.
6.3 Dates of 1857-1935
relationship
Relationship 7
6.1 Identifier and/or Title Library/matriculation albums
Identifier
relationship The albums recorded the details of all matriculating
students.
6.3 Dates of 1858-1935
relationship
Relationship 1
6.1 6.1 Identifier Authorised Conseils généraux
and/or authorised name
name/title
Identifier
6.2 Nature of Depuis le 1er janvier 2004, l’État a confié aux

relationship départements la gestion complète de l’insertion, le
RMI, et d’un nouveau dispositif, le RMA, Revenu
Minimum d'Activité. Le département devient
l’interlocuteur unique local social (RMI, personnes
âgées, personnes handicapées, protection de
l’enfance).
6.3 Dates of 2004 -…
relationship
Relationship 2
6.1 6.1 Identifier Authorised Caisses d’allocations familiales
name/title Identifier
6.2 Nature of Les Caisses d’allocations familiales ou les caisses de
relationship mutualité sociale agricole versent le RMI, après
l’accord d’ouverture de droits des présidents des
conseils généraux.
6.3 Dates of
relationship
Relationship 3
6.1 6.1 Identifier Title Caisses de mutualité sociale agricole
and/or authorised
name/title
Identifier
6.2 Nature of Les Caisses d’allocations familiales ou les caisses de
relationship mutualité sociale agricole versent le RMI, après
l’accord d’ouverture de droits des présidents des
conseils généraux.
6.3 Dates of
relationship
Relationship 4
6.1 6.1 Identifier Authorised Versement du Conseil général des Bouches du Rhône
and/or authorised name (services d’action sanitaire et sociale)
name/title Identifier FRAD013/1955 W
6.2 Nature of
relationship
6.3 Dates of
relationship
APPENDIX A: REPRESENTATION OF THE RELATIONSHIPS OF

FUNCTIONS WITH CORPORATE BODIES AND ARCHIVAL
RESOURCES
APPENDIX B: FULL EXAMPLES
Examples provided are illustrative and not prescriptive. They illuminate possible applications or
renderings of the rules. Do not take the examples, or the form in which they are presented here as
instructions. The rules in this Standard specify the data inputs into a description of a function, not
the output or presentation formats for that information, for which there are an infinite variety of
possible approaches, all of which may be correct in accordance with the rules.
Please note that additional full examples of ISDF-compliant descriptions can be found on the
ICA website at: http://www.ica.org
Example 1 – Activity description

Language of description: English (United Kingdom)
5.1 IDENTITY AREA

5.1.1 Type Activity
5.1.2 Authorised Alumni communication management, University of Glasgow
form(s) of name
5.1.3 Parallel
form(s) of nam
5.1.4 Other form(s)
of name
5.2 CONTEXT AREA
5.2.1 Dates 1868- …
ISO 8601 1868/9999
5.2.2 Description The management of the University’s communications with its alumni.
5.2.3 History From 1868, when the membership of the University’s General Council was
expanded to include all graduates of the University, the General Council
handled communications with alumni, including balloting them for the
election of the Chancellor. In 1990, the Development Campaign Office was
established to co-ordinate the University's newly launched development
campaign and to communicate with alumni regarding fund raising. In about
1998, the Development and Alumni Office was established to perform both
these functions. Within the Development and Alumni Office, the Alumni
Relations Officer was responsible for dealing with queries from and about
alumni and ensuring that good relations were maintained between the
University and its alumni, and the Development Campaign Officer was
responsible for fostering links with alumni and raising funds on behalf of the
University.
In 1948, the Glasgow University Graduates Association was formed to
maintain closer contact between the University and its graduates. It
published a magazine, known as the College Courant, which included
reminiscences, histories, obituaries and articles concerning education and
other topics and became the main means of communication between the
graduates. The Glasgow University Graduates Association ceased to exist in
1985 but the University agreed to continue with the publication of a
magazine for graduates. Accordingly, from 1987, it published a free, twice-
yearly magazine for alumni and friends of the University, known as Avenue.
Through it, the University kept alumni informed of events and forthcoming
meetings of the General Council, which all graduates were entitled to attend.
Avenue was produced by Publicity Services under the direction of an
Editorial Strategy Committee.
5.2.4 Legislation
First Relation
5.3.1 Authorised Alumni relations management, University of Glasgow (C0740-F012)
form of
name/Identifier of
the related
function
5.3.2 Category of Hierarchical
relationship
5.3.3 Description Alumni communication management was one of the activities performed to
of relationship fulfil the function of alumni relations management.
5.3.4 Dates of 1868-…
relationship
ISO 8601 1868/9999
Second Relation
5.3.1 Authorised Alumni data administration, University of Glasgow (C0740-F012-006)
form of
name/Identifier of
the related
function
5.3.2 Category of Associative
relationship
5.3.3 Description Alumni communication management and alumni data administration are both
of relationship activities performed to fulfil the function of alumni relations management.
5.3.4 Dates of 1868-…
relationship
ISO 8601 1868/9999
5.4 CONTROL AREA
5.4.1 Function C0740-F012-007
description
identifier
5.4.2 Institution University of Glasgow
identifiers ILL Code
5.4.3 Rules and/or ISDF – International Standard for Describing Functions, 1st ed., International
conventions used Council on Archives, 2008.
5.4.4 Status Final

5.4.5 Level of Full
detail
5.4.6 Dates of ISO 8601 2006-10-19
creation, revision
or deletion
5.4.7 Language(s) English
and script(s) ISO 639-2 eng
ISO 15924 latn
5.4.8 Sources University of Glasgow Court minutes
Glasgow University Graduates Association minutes and annual reports
University of Glasgow website (http://www.gla.ac.uk)
5.4.9 Maintenance Description prepared by Victoria Peters, Glasgow University Archive

notes Services
6. RELATING FUNCTIONS/ACTIVITIES TO CORPORATE BODIES, ARCHIVAL

First Relation
6.1 Identifier Authorised University of Glasgow
name/title Identifier C0740
6.2 Nature of Alumni communication management was one of the activities carried out at
relationship the University of Glasgow to fulfil its function of alumni relations
management.
6.3 Dates of 1868-…
relationship ISO 8601 1868/9999
Second Relation
6.1 Identifier Authorised University of Glasgow | General Council
6.2 Nature of The General Council was one of the bodies charged with managing alumni
relationship communication.
6.3 Dates of 1868-…
relationship
ISO 8601 1868/9999
Third Relation
6.1 Identifier Authorised University of Glasgow | Development Campaign Office
6.2 Nature of The Development Campaign Office was one of the bodies charged with
relationship managing alumni communication.
6.3 Dates of 1990-1998
Fourth Relation
6.1 Identifier Authorised University of Glasgow | Development and Alumni Office
name/title
Identifier C1851
6.2 Nature of The Development and Alumni Office was one of the bodies charged with
6.3 Dates of 1998-
Fifth Relation
6.1 Identifier Authorised Glasgow University Graduates Association
name/title
Identifier C0549
6.2 Nature of The Glasgow University Graduates Association was one of the bodies
relationship charged with managing alumni communication.
6.3 Dates of 1948-1985
Sixth Relation
6.1 Identifier Authorised University of Glasgow | Publicity Services
name/title
Identifier C1883
6.2 Nature of Publicity Services was one of the bodies charged with managing alumni
relationship communication.
6.3 Dates of 1987-…
relationship
ISO 8601 1987/9999
Seventh Relation
6.1 Identifier Title General Council correspondence with graduates
and/or authorised
Identifier GB 0248 DC 183/6/16
name/title
6.2 Nature of
relationship
6.3 Dates of 1959-1981
relationship
ISO 8601 1959/1981

Eighth Relation
6.1 Identifier Title College Courant
and/or authorised
Identifier GB 0248 DC 174/3
name/title
6.2 Nature of The College Courant was the main means of communication between
relationship graduates.
6.3 Dates of 1948-1985
Ninth Relation
6.1 Identifier Title Avenue
and/or authorised
Identifier GB 0248 GUA IP 5/6
name/title
6.2 Nature of The University kept alumni informed through Avenue of events and
relationship forthcoming meetings of the General Council.
6.3 Dates of 1987
relationship
ISO 8601
Example 2 – Activity description

Language of description: English (United Kingdom)
5.1 IDENTITY AREA

5.1.1 Type Activity
Authorised form(s) Fundraising campaign management, University of Glasgow
of name
5.1.3 Parallel
form(s) of name
5.1.4 Other form(s)
of name
5.2 CONTEXT AREA
5.2.1 Dates 1984- …
ISO 8601 1984/9999
5.2.2 Description The design, conduct and review of the effectiveness of fundraising
campaigns in the University.
5.2.3 History The University has, from its foundation, been the beneficiary of legacies from
alumni and supporters. It first became pro-active in fundraising, however,
with the establishment of the University of Glasgow Trust in 1984 for the
application of charitable funds to the University's purposes.
In March 1990, the Chancellor launched a development campaign to raise
money to coincide with the forthcoming 550th anniversary of the foundation
of the University in 2001. This was administered by the Development
Campaign Office. In 1998, the Development and Alumni Office was
established, replacing the Development Campaign Office. The duties of the
new office included administration of the development campaign, raising
funds for projects agreed by the University Management Group, negotiating
with major donors to the University, developing fundraising publications and
providing campaign news for Avenue, the University's magazine for alumni
and friends.
The preparations for the 2001 celebrations prompted the University to look at
its arrangements for fundraising and, consequently, in 2000, the University of
Glasgow Trust was replaced by the Chancellor's Fund, to which were
transferred all the Trust's assets. The Fund had the same objectives as the
Trust, attaching particular importance to giving help and support to students,
but it simplified the arrangements for giving. It provided a channel through
which friends and supporters of the University could make gifts which were
not earmarked for any specific purpose. An Advisory Board chaired by the
Chancellor allocated awards from the Fund, and the Fund was administered
by the Development and Alumni Office.
5.2.4 Legislation
First Relation
5.3.1 Authorised Fundraising, University of Glasgow (C0740-F028)
form of
name/Identifier of
the related
function
5.3.2 Category of Hierarchical
relationship
5.3.3 Description Fundraising campaign management was one of the activities performed to
of relationship fulfil the function of fundraising.
5.3.4 Dates of 1984-…
relationship
ISO 8601 1984/9999
Second Relation
5.3.1 Authorised Financial accounting, University of Glasgow (C0740-F028-007)
form of
name/Identifier of
the related
function
5.3.2 Category of Associative
relationship
5.3.3 Description Incoming funds were handled as part of the activity of financial accounting.
of relationship
5.3.4 Dates of 1984-…
relationship
ISO 8601 1984/9999
5.4 CONTROL AREA
5.4.1 Function C0740-F013-006
description
identifier
5.4.2 Institution University of Glasgow
identifiers ILL Code
5.4.3 Rules and/or - ISDF – International Standard for Describing Functions, 1st ed.,
conventions used International Council on Archives, 2008.
5.4.4 Status Final

5.4.5 Level of Full
detail
5.4.6 Dates of ISO 8601 2006/10/19
creation, revision
or deletion
5.4.7 Language(s) English
and script(s) ISO 639-2 eng
ISO 15924 latn
5.4.8 Sources University of Glasgow Court minutes
University of Glasgow website (http://www.gla.ac.uk)
5.4.9 Maintenance Description prepared by Victoria Peters, Glasgow University Archive
notes Services
6. RELATING FUNCTIONS/ACTIVITIES TO CORPORATE BODIES, ARCHIVAL

First Relation
6.1 Identifier Authorised University of Glasgow
6.2 Nature of Fundraising campaign management was one of the activities carried out at the
relationship University of Glasgow to fulfil its function of fundraising.
6.3 Dates of 1984-…
Second Relation
6.1 Identifier Authorised University of Glasgow | University Trust Office
6.2 Nature of The University Trust Office was one of the bodies charged with managing
relationship the fundraising campaign.
6.3 Dates of 1984-2000
relationship
ISO 8601 1984/2000
Third Relation
6.1 Identifier Authorised University of Glasgow | Development Campaign Office
6.2 Nature of The Development Campaign Office was one of the bodies charged with
6.3 Dates of 1990-1998
Fourth Relation
6.1 Identifier Authorised University of Glasgow | Development and Alumni Office
name/title
Identifier C1851
6.2 Nature of The Development and Alumni Office was one of the bodies charged with
relationship managing the fundraising campaign.
6.3 Dates of 1998-…
Fifth Relation
6.1 Identifier Authorised University of Glasgow | Chancellor’s Fund Advisory Board

name/title
Identifier C1850
6.2 Nature of The Chancellor's Fund Advisory Board was one of the bodies charged with
relationship managing the fundraising campaign.
6.3 Dates of 2000-…
Sixth Relation
6.1 Identifier Title Avenue
and/or authorised
Identifier GB 0248 GUA IP 5/6
name/title
6.2 Nature of Development campaign news was recorded in Avenue, the University's
relationship magazine for alumni and friends.
6.3 Dates of 1987-…
relationship
ISO 8601 1987/9999
Example 3 – Function description

Language of description: French (France)
5.1 ZONE D’IDENTIFICATION

5.1.1 Type Fonction
5.1.2 Forme(s) Police de l’eau
autorisée(s) de
nom
5.1.3 Forme(s)
parallèle(s) de nom
5.1.4 Autre(s) Police de l’eau et de la pêche
nom(s) Police de l’eau et des milieux aquatiques
5.2 ZONE DU CONTEXTE

5.2.1 Dates 1789-…
ISO 8601 1789/9999
5.2.2 Description La police de l’eau a pour objectif :
- de lutter contre la pollution des eaux des cours d’eau, lacs, plans d’eau et de
la mer, ainsi que des eaux souterraines, en particulier celles destinées à
l’alimentation humaine ;
- de contrôler la construction d’ouvrages faisant obstacle à l’écoulement des
eaux et de prévenir les inondations ;
- de protéger les milieux aquatiques et les zones humides ;
- de concilier les différents usages de l’eau, y compris les usages
économiques.
5.2.3 Histoire La première grande loi sur l’eau du 8 avril 1898 organise les différents usages
de l’eau qui se sont largement développés suite notamment à la révolution
industrielle. L’Etat intervient pour la première fois pour réglementer des
usages par un système d’autorisation de type « police des eaux ». Il s’agit de
veiller à ce que le développement industriel reste compatible avec des
impératifs de salubrité et donc de sécurité publique. Il s’agit aussi de veiller à
ce que tous les agriculteurs puissent avoir accès à cette ressource.
A partir de 1964, la police de l’eau a concerné aussi l’assainissement et les
rejets des eaux usées, puis, en 1976, le contrôle des Installations Classées au
titre de la Protection de l’Environnement (ICPE).
La loi sur l’eau du 3 janvier 1992 a fait évoluer la police de l’eau, jusque là
principalement basée sur le contrôle des usages de l’eau, vers une gestion
équilibrée des milieux aquatiques et la protection de la qualité de la
ressource. A partir de ce moment, la police de l’eau concerne l’ensemble des
eaux (rivières, lacs, étangs, eaux souterraines …) et intervient principalement
dans les domaines de l’eau potable, des prélèvements en eau, de
l’assainissement et des travaux sur les rivières.
5.2.4 Législation Loi n 64-1245 du 16 décembre 1964 relative au régime et à la répartition des
eaux et à la lutte contre leur pollution.
Loi n ° 92-3 du 3 janvier 1992 dite « loi sur l’eau ».
Loi n° 95-101 du 2 février 1995 relative au renforcement de la protection de
l’environnement.
Loi n° 2004-338 du 21 avril 2004 portant transposition de la directive
2000/60/CE du Parlement européen et du conseil du 23 octobre 2000
établissant un cadre pour une politique communautaire dans le domaine de
l’eau.
5.3 ZONE DES RELATIONS
5.3.1 Identifiant et Protection de l’environnement

forme de nom
autorisée de la
fonction associée
5.3.2 Type de Relation hiérarchique
relation
5.3.3 Description La police de l’eau est une des composantes de la protection de
de la relation l’environnement.
5.3.4 Dates de la
relation
ISO 8601
5.4 ZONE DU CONTROLE
5.4.1 Code FR/DAF/0000000004
d’identification de
la description de la
fonction
5.4.2 Codes FR/DAF
d’identification du Direction des Archives de France
ou des services Code ISIL
5.4.3 Règles et/ou - ISDF – Norme internationale pour la description des fonctions, 1re éd.,
conventions Conseil international des Archives, 2008.
utilisées
5.4.4 Niveau Notice validée
d’élaboration
5.4.5 Niveau de Notice complète
détail
5.4.6 Dates de ISO 8601 2006-09-30
création, révision
ou destruction
5.4.7 Langues et français
codes d’écriture ISO 639-2 fre
ISO 15024 latn
5.4.8 Sources Site Internet Vie publique : http://www.vie-publique.fr/politiques-
publiques/politique-eau/index/ (consulté le 30 septembre 2006)
Site du ministère de l’écologie et du développement durable :
http://www.ecologie.gouv.fr/article.php3?id_article=40 (consulté le 30
septembre 2006)
Site de eaufrance (portail de l’eau) : http://www.eaufrance.fr/ (consulté le 30
septembre 2006)
5.4.9 Notes Notice rédigée par Claire Sibille (Direction des Archives de France)
relatives à la mise
à jour de la
description
6 RELATIONS DES FONCTIONS AVEC DES COLLECTIVITES, DES RESSOURCES

ARCHIVISTIQUES ET D’AUTRES RESSOURCES
Première relation
6.1 Identifiant et Forme Préfectures
forme de nom autorisée de
autorisée de la nom
collectivité associée
ou intitulé de la
ressource associée
Identifiant
6.2 Nature de la L’autorité de police générale de l’eau dans le département est le préfet. Il est
relation chargé de nombreuses polices spéciales comme celles concernant la chasse,
la pêche et la protection de l’environnement. Il s’appuie, pour ces missions,
sur les services déconcentrés de l’État.
6.3 Date de la
relation
Deuxième relation
6.1 Identifiant et Forme Directions départementales de l’Agriculture et de la Forêt (DDAF)
autorisée ou nom
intitulé de la Identifiant
ressource associée
6.2 Nature de la Les DDAF assurent la police de l’eau avec trois rôles principaux :
relation - rôle de « régulation » : elles délivrent des autorisations ou des « droits »
concernant les activités rurales et les usages du sol et des ressources
naturelles : prélèvements, rejets et travaux dans les milieux aquatiques,
défrichement en forêt privée, gestion des ressources cynégétiques et
piscicoles ... ;
- rôle de « caution juridique » : il est de leur responsabilité de conduire un
certain nombre de procédures touchant au droit de propriété ;
- rôle de « contrôle et de surveillance » : elles s’assurent du respect des
prescriptions, principalement en ce qui concerne la prévention et l’éradication
des maladies animales, la législation sur la protection de la nature, etc.
6.3 Date de la
relation
Troisième relation
6.1 Identifiant et Forme Directions départementales des Affaires Sanitaires et Sociales (DDASS)
collectivité associée Identifiant
ou intitulé de la
ressource associée
6.2 Nature de la Les DDASS sont chargées de la salubrité publique (notamment de la qualité
relation des eaux vis-à-vis de la baignade et des activités nautiques).
6.3 Dates de la
relation
Quatrième relation
6.1 Identifiant et Intitulé Mission interservices de l’eau (MISE)
forme de nom
Identifiant
autorisée de la
ou intitulé de la
ressource associée
6.2 Nature de la La MISE réunit les services déconcentrés départementaux pour la gestion de
relation l’eau.
6.3 Dates de la
relation
Cinquième relation
6.1 Identifiant et Intitulé Bordereau de versement de la direction départementale de l’agriculture et de
forme de nom la forêt du Puy-de-Dôme
autorisée de la
ou intitulé de la
ressource associée
Identifiant FRAD063/1269 W
6.2 Nature de la Ce versement contient des documents illustrant les attributions de la DDAF
relation du Puy-de-Dôme en matière de police des eaux.
6.3 Dates de la 1957-1965
relation

Language of description: French (France)

5.1.1 Type Fonction
5.1.2 Forme(s) Voirie vicinale (1824-1940)
autorisée(s) de
nom
5.1.3 Forme(s)
5.1.4 Autre(s)
nom(s)
5.2.1 Dates 1824 - 1940
ISO 8601
5.2.2 Description
5.2.3 Histoire Directement issue de la Révolution, la loi des 14 décembre 1789 et 8 janvier
1790 place un corps municipal et un maire à la tête de l'administration de la
commune. Les délibérations et les décisions sur les questions de la gestion
communale sont subordonnées aux administrations du département et du
district. Ce principe de tutelle administrative évolue avec les lois du 21 mars
1831, du 18 juillet 1837 puis du 5 avril 1884.
Les domaines de contrôle de la préfecture sont multiples, portant sur les
affaires générales, sur la voirie, sur les dons et legs consentis aux communes
et sur la gestion de la commune.
La voirie régie par la loi du 21 mai 1836 concerne les catégories suivantes :
- la voirie communale non classée (chemins ruraux, voirie communale) dont
la construction et l'entretien restent entièrement à la charge des communes.
- les chemins vicinaux classés (chemins de grande communication CGC,
chemins d'intérêt commun CIC et chemins vicinaux ordinaires) gérés grâce
aux subventions du Conseil général mais placés sous le contrôle du préfet.
Ceci jusqu'au décret-loi du 14 juin 1938 qui regroupe les CGC et CIC avec
les routes départementales pour former la catégorie des " chemins
départementaux ", propriété du département et cessant alors d'être à la charge
des communes.
5.2.4 Législation

5.3.1 Identifiant et Administration et comptabilité communale
forme de nom
autorisée de la
fonction associée
5.3.2 Type de Relation hiérarchique
relation
5.3.3 Description La voirie vicinale est l’un des domaines de contrôle des préfectures sur les
de la relation communes.
5.3.4 Dates de la
relation
ISO 8601
5.4.1 Code FR/DAF/0000000021

fonction
5.4.2 Codes FR/DAF
d’identification du Direction des Archives de France
5.4.3 Règles et/ou ISDF – Norme internationale pour la description des fonctions, 1re éd.,
utilisées
d’élaboration
détail
5.4.6 Dates de ISO 8601 2007-03
ou destruction
ISO 15024 latn
5.4.8 Sources Site des Archives départementales de Loire-Atlantique :
http://www.culture.cg44.fr/Archives/fonds/3O/index.html (consulté en mars
2007)
5.4.9 Notes Notice rédigée par Claire Sibille (Direction des Archives de France)
à jour de la
description

Première relation
6.1 Identifiant et Forme Service vicinal départemental de Loire-Atlantique
ou intitulé de la
ressource associée
6.2 Nature de la
relation
6.3 Date de la
relation
Deuxième relation
6.1 Identifiant et Forme Préfecture de Loire-Atlantique. Administration et comptabilité des
forme de nom autorisée de communes et des établissements de bienfaisance
autorisée ou nom
ressource associée
6.2 Nature de la
relation
6.3 Date de la
relation
Troisième relation
6.1 Identifiant et Forme Préfecture de Loire-Atlantique. Travaux publics : alignements et permissions

forme de nom autorisée de de voirie)
ou intitulé de la
ressource associée
6.2 Nature de la
relation
6.3 Dates de la
relation
Quatrième relation
6.1 Identifiant et Intitulé Administration et comptabilité communales - Voirie vicinale, 1800-1940
forme de nom
Identifiant FRAD044 / Sous-série 3 O
autorisée de la
ou intitulé de la
ressource associée
6.2 Nature de la
relation
6.3 Dates de la 1800 - 1940
relation

Language of description: French (Côte d’Ivoire)

5.1.1 Type Fonction
5.1.2 Forme(s) Recouvrement des recettes
autorisée(s) de
nom
5.1.3 Forme(s)
5.1.4 Autre(s)
nom(s)
5.2.1 Dates 1963 - …
ISO 8601
5.2.2 Description La fonction « recouvrement des recettes » consiste à recouvrer : l’impôt
général sur le revenu, les impôts fonciers, les patentes et licences et les
impôts présentant un caractère contentieux (bénéfices industriels et
commerciaux, taxes sur prestation de service, etc.).
5.2.3 Histoire A l’origine de la création du Trésor public ivoirien, chargé du recouvrement
des recettes, on note :
• les agences spécialisées avant 1962 ;
• les trésoreries particulières et les ; perceptions créées par le décret
62-457 du 14 décembre 1962 ;
• les trésoreries départementales créées par le décret 71-639 du 1er
décembre 1971 ;
• les trésoreries départementales deviennent des trésoreries régionales
par le décret 97-582 du 08 octobre 1997 ;
• les trésoreries régionales sont transformées en trésoreries générales
par le décret n° 2004-97 du 29 janvier 2004. Les trésoreries
générales ont sous leur contrôle les postes comptables rattachés qui
sont des trésoreries principales et des trésoreries de bases.
5.2.4 Législation • La convention franco-ivoirienne du 31 décembre 1959 rattache le
Trésor Public ivoirien au Trésor français ;
• Le décret 61-457 du 14 décembre 1962 organise les services du
Trésor Public ivoirien ;
• Le décret 71-605 du 26 décembre 1968 porte création d’une
Direction Générale de la comptabilité et du Trésor ;
• Le décret 71-639 du 1er décembre 1971 crée des trésoreries
départementales ;
• Le décret 78-683 du 17 Août 1978 crée une direction du Trésor
Public dirigé par un Trésorier payeur générale ;
• Le décret 92-115 du 16 Mars 1992 confirme la création d’une
direction générale de comptabilité publique et du Trésor et apporte
quelques innovations au niveau de ses services centraux et de ses
services extérieurs ;
• Le décret 2004-97 du 29 janvier 2004 portant organisation du
Ministère d’État, Ministère de l’Économie et des Finances érige les
Trésoreries régionales et départementales en Trésoreries générales.
• Le décret n° 2006-118 du 7 juin 2006.

5.3.1 Identifiant et Exécution des dépenses publiques
forme de nom
autorisée de la
fonction associée
5.3.2 Type de Association
relation
5.3.3 Description Le recouvrement des recettes et l’exécution des dépenses publiques sont les
de la relation deux fonctions principales du Trésor public de Côte d’Ivoire.
5.3.4 Dates de la 1963 - …
relation
ISO 8601
5.4.1 Code CI / DFDC / 000001
fonction
5.4.2 Code Direction générale du Trésor et de la Comptabilité Publique / Sous-direction
d’identification du de la documentation et des archives

d’élaboration
détail
5.4.6 Dates de ISO 8601 2007-04-30
ou destruction
ISO 15024 latn
5.4.8 Sources - Guide du payeur (brochure de la Direction Générale du Trésor et de la
Comptabilité Publique de Côte d’Ivoire)
- décret n° 2001-210 du 4 mai 2004 portant organisation du Ministère de
l’Économie et des Finances
- décret n° 2006-118 du 7 juin 2006
- http://www.tresor.gov.ci/ (consulté le 30 avril 2007)
5.4.9 Notes
à jour de la
description

Première relation
6.1 Identifiant et Forme Côte d’Ivoire. Direction générale des impôts
Identifiant
6.2 Nature de la Les opérations de recouvrement des recettes fiscales sont effectuées par la
relation Direction Générale des Impôts et la Direction Générale des Douanes de Côte
d’Ivoire.
6.3 Date de la
relation
Deuxième relation
6.1 Identifiant et Forme Côte d’Ivoire. Direction générale des douanes
autorisée ou nom
ressource associée
6.2 Nature de la Les opérations de recouvrement des recettes fiscales sont effectuées par la
relation Direction Générale des Douanes et la Direction Générale des Impôts de Côte
d’Ivoire.
6.3 Date de la
relation
Troisième relation
6.1 Identifiant et Forme Côte d’Ivoire. Direction générale du Trésor et de la Comptabilité Publique
collectivité associée Identifiant CI / DFDC / 000003
ou intitulé de la
ressource associée
6.2 Nature de la L’une des missions de la Direction générale du Trésor et de la Comptabilité
relation Publique de Côte d’Ivoire est d’assurer le recouvrement des recettes de l’État,
des collectivités territoriales et des établissements publics nationaux.
6.3 Dates de la
relation
Quatrième relation
6.1 Identifiant et Intitulé Versement de la Direction générale du Trésor et de la Comptabilité Publique
forme de nom de Côte d’Ivoire
autorisée de la Identifiant
ou intitulé de la
ressource associée
6.2 Nature de la
relation
6.3 Dates de la 2004 - 2005
relation

Language of description: French (Côte d’Ivoire)

5.1.1 Type Fonction
5.1.2 Forme(s) Exécution des dépenses publiques
autorisée(s) de
nom
5.1.3 Forme(s)
5.1.4 Autre(s)
nom(s)
5.2.1 Dates 1963 - …
ISO 8601
5.2.2 Description La fonction « exécution des dépenses publiques » consiste à faire face à tous
les engagements de l’État, des collectivités territoriales et des établissements
publics.
La fonction « exécution des dépenses publiques » est assurée tant par la
Paierie Générale du Trésor que par les Trésoreries Régionales,
Départementales, principales, les Trésoreries ou les Agences Comptables
auprès des Établissements Publics Nationaux. En matière de dépenses, le
Trésor Public n'intervient que lorsque les autres administrations ont rempli
leur mission. Ainsi, en ce qui concerne les Dépenses Publiques de matériels
ce n’est que lorsque les Directions des Affaires administratives et financières,
le contrôle financier ont effectué leurs différentes tâches que le Trésor a
connaissance de la dépense et peut procéder a son paiement.
5.2.3 Histoire A l’origine de la création du Trésor public ivoirien, chargé du règlement
des dépenses publiques, on note :
• les agences spécialisées avant 1962 ;
• les trésoreries particulières et les ; perceptions créées par le décret
62-457 du 14 décembre 1962 ;
• les trésoreries départementales créées par le décret 71-639 du 1er
décembre 1971 ;
• les trésoreries départementales deviennent des trésoreries régionales
par le décret 97-582 du 08 octobre 1997 ;
• les trésoreries régionales sont transformées en trésoreries générales
par le décret n° 2004-97 du 29 janvier 2004. Les trésoreries
générales ont sous leur contrôle les postes comptables rattachés qui
sont des trésoreries principales et des trésoreries de bases.
5.2.4 Législation • La convention franco-ivoirienne du 31 décembre 1959 rattache le

Trésor Public ivoirien au Trésor français ;
• Le décret 61-457 du 14 décembre 1962 organise les services du
Trésor Public ivoirien ;
• Le décret 71-605 du 26 décembre 1968 porte création d’une
Direction Générale de la comptabilité et du Trésor ;
• Le décret 71-639 du 1er décembre 1971 crée des trésoreries
départementales ;
• Le décret 78-683 du 17 Août 1978 crée une direction du Trésor
Public dirigé par un Trésorier payeur générale ;
• Le décret 92-115 du 16 Mars 1992 confirme la création d’une
direction générale de comptabilité publique et du Trésor et apporte
quelques innovations au niveau de ses services centraux et de ses
services extérieurs ;
• Le décret 2004-97 du 29 janvier 2004 portant organisation du
Ministère d’État, Ministère de l’Économie et des Finances érige les
Trésoreries régionales et départementales en Trésoreries générales.
• Le décret n° 2006-118 du 7 juin 2006.
5.3.1 Identifiant et Recouvrement des recettes
forme de nom
autorisée de la
fonction associée
5.3.2 Type de Association
relation
5.3.3 Description Le recouvrement des recettes et l’exécution des dépenses publiques sont les
de la relation deux fonctions principales du Trésor public de Côte d’Ivoire.
5.3.4 Dates de la
relation
ISO 8601
5.4.1 Code CI / DFDC / 000002
fonction
5.4.2 Code Direction générale du Trésor et de la Comptabilité Publique / Sous-direction
d’identification du de la documentation et des archives
conventions suivies Conseil international des Archives, 2008.
d’élaboration
détail
5.4.6 Dates de ISO 8601 2007-04-30
ou destruction
ISO 15024 latn
5.4.8 Sources - Guide du payeur (brochure de la Direction Générale du Trésor et de la

Comptabilité Publique de Côte d’Ivoire)
- décret n° 2001-210 du 4 mai 2004 portant organisation du Ministère de
l’Économie et des Finances
- décret n° 2006-118 du 7 juin 2006.
- http://www.tresor.gov.ci/ (consulté le 30 avril 2007)
5.4.9 Notes
à jour de la
description

Première relation
6.1 Identifiant et Forme Côte d’Ivoire. Direction générale du Trésor. Paierie générale du Trésor
collectivité associée Identifiant PGT
ou intitulé de la
ressource associée
6.2 Nature de la Le Trésor Public intervient au stade de paiement de tous les engagements de
relation l'État et de ses composantes. Cette mission est assurée tant par la Paierie
Générale du Trésor que par les Trésoreries générales, les Trésoreries
principales, les Trésoreries de base et les Agences Comptables auprès des
Établissements Publics Nationaux.
6.3 Date de la 1968 - …
relation
Deuxième relation
6.1 Identifiant et Forme Côte d’Ivoire. Direction générale du Trésor. Trésoreries générales
collectivité associée Identifiant TG
ou intitulé de la
ressource associée
6.2 Nature de la Le Trésor Public intervient au stade de paiement de tous les engagements de
relation l'État et de ses composantes. Cette mission est assurée tant par la Paierie
Générale du Trésor que par les Trésoreries générales, les Trésoreries
principales, les Trésoreries de base et les Agences Comptables auprès des
Établissements Publics Nationaux.
6.3 Date de la 1968 - …
relation
Troisième relation
6.1 Identifiant et Intitulé Versement de la Paierie Générale du Trésor
forme de nom
Identifiant
autorisée de la
ou intitulé de la
ressource associée
6.2 Nature de la
relation
6.3 Date de la 2005 - 2006
relation

Language of description: Spanish (Mexico)
5.1 ÁREA DE IDENTIFICACIÓN

5.1.1 Tipo Función
5.1.2 Forma(s) Organizar sorteos públicos de lotería
autorizada(s) del
nombre
5.1.3 Forma(s)
paralela(s) del
nombre
5.1.4 Otras formas Jugar lotería
del nombre Organizar el sorteo Zodiaco
Organizar el sorteo Iberoamericano
5.1.5 Clasificación Se hizo la descripción de la función con base en la estructura de una
institución pública.
5.2 ÁREA DE CONTEXTO
5.2.1 Fechas 1767/2007
5.2.2 Descripción A lo largo del tiempo los sorteos de la lotería se han realizado para recabar
recursos con el propósito de financiar obras de beneficencia, construir
edificios públicos, otorgar becas a estudiantes y artistas, entre otros.
5.2.3 Historia El primer sorteo lo llevó a cabo la Real Lotería General de la Nueva España
el 13 de mayo de 1771.
5.2.4 Legislación Plan y Reglas de la Real Lotería General de la Nueva España publicados en
un Bando Real del 19 de septiembre de 1770.
Ley Orgánica de la Lotería Nacional para la Asistencia Pública. Decreto del
22 de noviembre de 1984.
Reglamento Interior de la Lotería Nacional para la Asistencia Pública. Diario
Oficial de la Federación, 24 de julio de 1985, modificado y publicado en el
Diario Oficial de la Federación el 26 de diciembre del 2003.
Ley Federal de Juegos y Sorteos, publicada en el Diario Oficial de la
Federación el 31 de diciembre de 1947.
Reglamento de la Ley Federal de Juegos y Sorteos, 2004.
5.3 ÁREA DE RELACIONES
5.3.1 Nombre Recaudación de recursos
autorizado de la
funcion
relacionada
5.3.2 Categoría de Asociativa
la relación
5.3.3 Descripción El dinero recaudado en los sorteos de la Lotería tiene por objeto financiar
de la relación obras públicas
5.3.4 Fechas de la - 1771-1915
relación Entre 1915 y 1920 no se realizaron sorteos porque no existió la Lotería
- 1920-2007
5.3.1 Nombre Editar e imprimir billetes de lotería

autorizado de la
function
relacionada
5.3.2 Categoría de Asociativa

la relación
5.3.3 Descripción Para cada sorteo se emite un número determinado de billetes de lotería
de la relación
5.3.4 Fechas de la - 1771-1915
relación - Entre 1915 y 1920 no se realizaron sorteos porque no existió la Lotería
- 1920-2007
5.4 ÁREA DE CONTROL

5.4.1 Codigo de MX/AGN/00067/F01
identificación de la
descripción de la
función
5.4.2 Identificador MX9AGN
de la institución
responsable de la
descripción
5.4.3 Reglas o ISDF- Versión en inglés de la Norma internacional para las funciones,
convenciones Primera Edición, Consejo Internacional de Archivos, noviembre 2008.
utilizadas
5.4.4 Validación, Validado
actualización
5.4.5 Nivel de Registro completo
detalle
5.4.6 Fechas de ISO 8601 Creación: 2007-20-02
creación,
actualización o
destrucción
5.4.7 Lengua(s) y Español: esp
escritura(s)
5.4.8 Fuentes Se consultaron las siguientes referencias para describir la función:
Guía General del Archivo General de la Nación, 1982.
Sitio de internet de la Lotería Nacional:

http://www.loterianacional.gob.mx/loterianacional/historia.html
5.4.9 Notas Ejemplo preparado por Yolia Tortolero, Archivo General de la Nación,
relativas a la México.
actualización de
los datos
6 RELACIÓN DE LAS FUNCIONES CON INSTITUCIONES, MATERIALES DE

ARCHIVO Y OTROS RECURSOS
Primera relación
6.1 Identificador y Nombre Secretaría de Hacienda y Crédito Público
nombre autorizado autorizado
de la institución o Identificador
del recurso
relacionado
6.2 Naturaleza de Jerárquica
la relación
6.3 Fechas de la 1770/2007
relación
Segunda relación
6.1 Identificador y Nombre Secretaría de Gobernación. Dirección general adjunta de juegos y sorteos
de la institución o Identificador
del recurso
relacionado
6.2 Naturaleza de Asociativa
la relación
6.3 Fechas de la 1947/2007
relación
Tercera relación
6.1 Identificador y Nombre Tesorería de la Federación
de la institución o Identificador MX9TESOFE
del recurso
relacionado
6.2 Naturaleza de La Tesorería de la Federación recauda los recursos obtenidos en los sorteos
la relación de la Lotería Nacional
6.3 Fechas de la A partir de la creación de la Tesorería de la Federación y hasta la fecha, los

relación recursos recaudados en cada concurso de la Lotería son enviados a la
Tesorería
Cuarta relación
6.1 Identificador y Nombre Billetes de lotería
de la institución o Identificador MX9AGN67
del recurso
relacionado
6.2 Naturaleza de Cada sorteo emite sus propios billetes de lotería
la relación
6.3 Fechas de la Desde que se realizó el primer sorteo en 1771 se emiten los billetes
relación

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INTERNATIONAL COUNCIL ON ARCHIVES

CONSEIL INTERNATIONAL DES ARCHIVES

Reproduction & Translation

Bärbel Förster (Switzerland)

Marion Beyea (Canada; chair of ICA/CBPS);

and (corresponding members):

Eugenio Bustos Ruz (Chili);

Direction des Archives de France (Paris, France)

1. SCOPE AND PURPOSE

1.5 Descriptions of functions may be used:

1.6 Descriptions of functions are intended to complement and supplement descriptions of

2. RELATED STANDARDS AND GUIDELINES

ISAD(G) - General International Standard Archival Description, 2nd ed., Madrid:

ISAAR(CPF) – International Standard Archival Authority Record for Corporate Bodies,

ISO 2788 - Documentation - Guidelines for the establishment and development of

ISO 5964 - Documentation - Guidelines for the establishment and development of

ISO 8601 - Data elements and interchange formats - Information interchange -

ISO 23081 – Information and documentation -- Records management processes -- Metadata

3. GLOSSARY OF TERMS AND DEFINITIONS

Archival description. The creation of an accurate representation of a unit of description and

Corporate body. An organization or group of persons that is identified by a particular name

Record. Information in any form or medium, created or received and maintained by an

4. STRUCTURE AND USE OF THE STANDARD

4.2 This standard consists of information elements, each of which contains:

4.9 Many of the descriptive elements in a description of a function established in accordance

5. ELEMENTS OF A FUNCTION DESCRIPTION

5.1.2 Authorised form(s) of name

Environmental impact assessment

Gestion des allocataires du revenu minimum d’insertion

Behandlung von Rekursen gegen Entscheide der Schätzungskommission

5.1.3 Parallel form(s) of name

languages or script forms.

734:0 Elektrische Schwach- und Starkstromanalagen / Elektrizität

5.2 CONTEXT AREA

5.3 RELATIONSHIPS AREA

5.3.1 Authorised form of name/Identifier of the related function

5.3.2 Category of relationship

temporal (earlier to later or vice versa)

5.3.4 Dates of relationship

5.3.1 Authorised form of Student administration, Trinity College, Glasgow

5.3.1 Authorised form of Student registration, University of Glasgow (C0740-

5.3.2 Category of relationship Temporal

United Kingdom, University of Glasgow

5.3.1 Authorised form of Aide sociale

5.4 CONTROL AREA

5.4.1 Function description identifier

Examples of country codes

5.4.2 Institution identifiers

5.4.3 Rules and/or conventions used

Ordnungs- und Verzeichnunsgrundsätze des Schweizerischen Bundesarchivs vom [Datum]

5.4.5 Level of detail

5.4.6 Dates of creation, revision or deletion

Date de création: 2007-05-11

5.4.7 Language(s) and script(s)

Site Vie-publique.fr (http://www.vie-publique.fr/), consulté en mars 2007

5.4.9 Maintenance notes

Notice rédigée par Claire Sibille (Direction des Archives de France)

Beziehung zu einer anderen Kompetenz:01.02.2005 Hans von Rütte

Switzerland, Schweizeriches Bundesarchiv