Task 1 (850/700w)

1. Four (4) stages of the Project Life Cycle (8m - 191w)

- Concept and Initiation: The commencement phase is crucial since it establishes
the project's goals, objectives, business principles, and scope.
- Planning: For every project to be completed and the project team to be led, a
clear plan is necessary. The planning stage covers all of the following: tasks,
budget, timetable, resources, and risks.
- Execution/Implementation: During the execution phase, deliverables are
produced in response to client or consumer requests when the project is carried
out and the planning is turned into actions.
- Closure: The project life cycle's closing phase is the ultimate and final stage.
The customer or client is now handed the item or service to evaluate. At this
stage of the project, all activities have been finished in addition to:
 Assessment and recording of the project
 The supplier has ended the partnership.
 Project materials are made accessible.
This type of analysis helps future project teams by returning the knowledge
gained from experience to the project organization. Upon completion, a project,
regardless of its outcome, is given to the project owner. In actuality, following
the initial scope of work is just as important as completing a project
successfully.
2. Example of Work Breakdown Structure (WBS) (6m - 125w)
This work breakdown structure example for a building project shows how each piece
is listed according to the WBS levels. Project deliverables are represented by the
lowest tiers, under which all tasks and activities will be categorized.
The process of creating a project schedule begins with creating a WBS. To meet the
project's goals and objectives, it outlines every task that must be performed, along
with the sequence in which they must be finished. This kind of project visualization
will help to see the breadth of work and assign resources to each job.
The following key project management processes and expertise areas are aided by a
well-built work breakdown structure:

 Management of risks
 Management of resources
 Task management
 Team management
 Project planning, scheduling, and budgeting.

3. Network Diagram (6m)

Project 1:

a  b  c  e: 3+2+3+5 = 13
a  b  c  f  h: 3+2+3+8+6=22 (Critical path, 22 days)
a  b  d  g: 3+2+1+2 = 8

Project 2:

a  b  d  e: 3+5+4+5 = 17
a  b  d  g: 3+5+4+2 = 14
a  c  f  h  j: 3+3+4+3+6 = 19 (Critical path, 19 days)
Project 3:

a  b  c  e: 3+6+3+5 = 17
a  b  c  f  h  j: 3+6+3+4+3+4 = 23 (Critical path, 23 days)
a  b  d  g: 3+6+4+6 = 19
4. Importance of generating a project close-out report (4m - 103w)
In addition to serving as a record of the project's accomplishment, a project closeout
report may help you advance your project management methodology and techniques.
Assessing the project's goals, scope, timeline, budget, quality, risks, as well as
problems is possible with the creation of a project closeout report. You may also use it
to pinpoint the project's difficulties, best practices, and lessons discovered. The report
can also be used to give the project team as well as stakeholders feedback and
acknowledgment. Finally, it can document the project's advantages, results, and
effects in addition to suggesting courses of action and prospects for more initiatives.
5. Risk responses in Project Management (6m - 181w)
Developing plans to lessen or completely eradicate the threats and occurrences that
pose a risk is the focus of risk response. Additionally, risk response should allow for
the taking advantage of chances to raise the institution's level of performance.
- Avoiding is to fully remove a danger. It is advisable to weigh the advantages
and disadvantages of eliminating each danger as not all can be completely
eliminated and some can only be done so very expensively.
- Transferring is shifting the risk to another party, such an insurance company, is
known as risk transfer. Paying insurance premiums is something to do on a
regular basis; by contributing a modest sum each month.
- Mitigating is reducing risk to a manageable level. For most project managers,
mitigating risk is essential as it is sometimes impractical or prohibitively
expensive to totally eliminate it.
- Accepting: It is likely to choose to just take certain risks after weighing all the
options. In certain instances, the danger can be so little that investing money to
attempt to prevent or lessen it would not be wise.

6. Purpose of Quality audits (10m - 250w)

Conducting quality audits is a crucial role in promoting organizational progress. They
offer tools for assessing the effectiveness of the company's operations and support
managers in determining if implemented strategies are yielding desired outcomes.
For businesses, quality auditing may yield substantial benefits; in fact, the knowledge
gathered from audits can serve as a major source of new business. Examples of
benefits of the process include:
- Raising both the system and product quality
- Evaluating the cost-effectiveness of quality systems
- Gauging the success of quality initiatives
- Boosting productivity through more consistent product output, fewer errors,
and less waste of labor and resources.
Three parts of a single tool—project monitoring, assessment, and control—can be
utilized to increase a project's overall efficiency by identifying and fixing problems
early on. Broken down into even smaller levels, this project monitoring stage makes it
evident how this procedure may improve a project's overall performance and lead to
more effective results. For the following reasons, project monitoring, assessment, and
control are crucial components of quality controlling:
 - Confirms that a project stays on course and achieves its goals and deliverables,
which improves project success assurance.
- Allows project managers to plan ahead and handle problems by identifying
them early.
- Maximizes resources by making sure they are consistently and effectively used
- Strengthens each person's jobs and obligations, which promotes responsibility
among teams.
- Gives project managers the ability to see variations and variances more quickly
before they become more serious problems.
Task 2 (2300w)
INITIATION PHASE
1. Objectives
This project is concerned with the opening of a building which they recently
acquired (50,000 square meters). This new building will allow the company to target
and respond to Asia and Middle East markets for large demands for pumps and must
be opened within a 9-month schedule using an investment budget of £750,000.
2. Milestones
No Task Month Year
Design of structural & architectural
1. drawings April 2024
2. Mobilization April 2024
3. Survey of the site April 2024
4. Excavation May 2024
5. Construction of foundations June 2024
6. Construction of ground floors & roofs July 2024
7. Construction of first level floors August 2024
Completion of electrical and plumbing Septembe 2024
8. work r
Completion of paint work and external 2024
9. work October
10. Finishing and fixtures November 2024
11. Handing and taking over December 2024
 3. Risk Assessment
- Unstable political environment
- Unstable market conditions
- Laws and regulations of concerning construction
- Shortage of materials
- Over costing of the project
- Project not to be completed within the time frame
PLANNING PHASE
1. Hours of working
The core working hours will be from 8.00 am to 5.00 pm (Mondays to Fridays). Some
employees will be working outside the core working hours which are necessary for
strategic construction operations and in case of emergencies. The strategic operations
may require work to be carried out through night time period.

2. Total project time

Total project time allocated is nine months, and this project should be very well
complete in 250 working days excluding Saturdays, Sundays and public holidays. The
project should be completed and working within the above mentioned time.
3. Critical Path Method
Once the letter of acceptance is received we will submit CPM for the entire project
indicating various activities of work to be performed.
4. Project cost
Total project cost for the new building consisting of 50,000 square meters is 50,000
square meters. Whole project should be completed within the above mentioned
budget.
TIME MANAGEMENT PLAN
1. Scope Baseline
The scope contains the project description, major project deliverables and acceptance
criteria.
1.1. Description
The duration decided for this project is nine months. And the cost for this project is
£750,000. All this description is written in the contract and both of the parties signed
this agreement.
1.2. Major Deliverables
The projects main deliverables is to meet all the luxurious requirement as stated by the
company and deliver complete building with all the required infrastructures for this
building to build and then later to start it by April 2024.
The project deliverable has been divided in to four main project deliverables to ensure
the company’s satisfaction towards the project and to know if there is any change
request relating to the construction of building. These four main deliverables are:
- Evaluation of Potential Architects
- Obtain relevant licenses and Approvals
- Actual construction of the hostel
- Commissioning and handing over activities

2. Enterprise Environmental Factors

Environmental factors which may influence this project are:
- Organization Culture
- Work hour
- Holidays
- Internal factors like labor strike, shortage of material, unavailability of man power,
etc.
- External factors like load shedding, public strike against any event, political
factors, inflation etc.

3. Organizational Process Assets

OPA provide us a guideline and give us a procedure that how to work on this
construction project. We will follow these procedures in future for the construction.
The past experience we gained from our projects has also helped us a lot in doing this
one.
By using expert judgement we created an activity list which is listed as follows:
- Proposal writing
- Defining team members and group leader.
- Gathering required information.
- Performing feasibility analysis.
- Defining customer requirements.
- Develop project charter.
- Identifying stakeholders.
- Collecting requirements.
- Project Costing.
- Project Budgeting.
- Scheduling.
- Project scope management planning.
- Project scope statement writing
- Scope baseline.
- Defining accepted work deliverables.
- Project risk management planning.
- Project communication management planning.
- Project quality management planning.
- Project procurement management planning.

4. Activity Resource Requirement Plan

Type of resource Requirement
Human Resource For all activities human resources are required to
make the project team and utilize labor for
project.
Software Resources Software resources are required to make the
design of house.
Organizational Process Asset Organizational process assets contains
organization’s policies, templates, standards and
help data for the guidance of team members so
that they can perform the project processes more
efficiently and with better utilization of time and
monetary resources.
Transportation Resources Transportation is required for delivery of
material.
Materials Different type of material is needed for this
project like cement, steel, sand etc.
Equipment Equipment are also required this project.

5. Activity Duration Estimate

Activity Duration
Estimate(days)
Project initial proposal writing 10

Defining team members and group leader. 2

Gathering required information. 10

 Performing feasibility analysis. 5

Defining customer requirements. 9

Develop project charter. 4

Identifying stakeholders. 2

Collecting requirements. 6

Project Costing. 4

Project Budgeting. 2

Scheduling. 6

Project scope management planning. 4

Project scope statement writing. 2

Making project scope baseline. 5

Defining accepted work deliverables 10

Project risk management planning 10

Project communication management 6

planning.

Project quality management planning. 6

Project procurement management planning. 6

Whole construction 150

QUALITY MANAGEMENT PLAN

To achieve the desired quality of the end product and to work according to the set
standard of the previously done projects by the contractor, following quality
management plan has been developed in accordance to the previously mentioned
project plan.
- Fixed working hours and schedule has been set in order to complete the project in
time and to perform flawless work.
- The contractor will hire professionals to conduct soil test in order to get a full
description of the natural ground. This will help the project team to prepare for all
the necessary actions to be performed while excavating.
- Once the soil test report is received excavation will be performed by skilled labor
and machinery. When the excavation is complete site officer and site engineer will
survey the site and no further work will be performed unless we get an approval.
- Quality control officer and site engineer will regularly monitor the structure work
at each phase of completion. They will also monitor type and quality of cement,
sand, steel reinforcements, brick on each or prior purchase. Only that material
would be used which would be mentioned before the work is performed.
- The nominal mix or ratio of cement, sand, stone ballast and steel reinforcements
shall be observed and followed while laying of Plain Cement Concrete (PCC) and
Reinforced Cement Concrete (RCC) in foundations, columns, beams, slabs etc.

1. Pre concrete inspection

The site engineer will check and confirm that the latest issue of drawings has been
stamped and approved by the consultants before the pouring of concrete.
2. Checking of line and level
Checks will be made by the site engineer to confirm that the steel reinforcements are
in line and at correct location.
3. Form work
The site engineer and site officer will jointly check the form work to ensure that all the
requirements have been satisfied. The checks will include the inspection of joints,
tolerance, position of the laid materials etc.
4. Reinforcing steel
Reinforcing steel will be fixed in accordance with the stamped and approved
drawings. Regular checks will be made by the site engineer to ensure that the work is
being done in compliance with the approved drawings.
5. Cleanliness
The site engineer and site officer will check that the entire area where concrete is to be
poured is clean and free from dust and construction related debris.
6. Vibrator and tools
The site engineer will check that the number and type of vibrators are available for the
pouring of concrete and will also ensure that the vibrators and other tools are in good
working order.
7. Other checks
The site engineer and site officer will check that the materials required for the
construction are readily available at all times and the materials are acquired as per the
schedule.
8. Safety inspection
The site officer will inspect the pour area including the access of roads for concrete
delivery, temporary electric works and other materials necessary required for the
pouring and preparation for the pour is safe and does not endanger the health and
safety of the personnel involved.
9. Works inspection
Our civil, mechanical, electrical and plumbing engineer will carry out their own
inspection to ensure that the work has been done properly as per the requirements of
the approved drawings.
10. Consultants’ inspection
When the above inspections have been carried out by our staff, the concrete work is
then ready for inspection by the consultants.
After the approval of the consultant only the structural work will be started. All the
material weather it will be used in the structural, architectural, electrical, plumbing
and for floor work will be procured from approved source and will be inspected and
then passed by the Quality Control Lab so that the agreed and expected quality can be
achieved.
Before handing over a final check will be made by the quality control officer and site
engineer to check for flaws or damage so that the terms and conditions of the
agreement may not get violated.
COMMUNICATION MANAGEMENT PLAN
1. Communication with BOD
- To keep the BOD informed of the project progress
- To see if the BOD needs any change or modification in the project plan
- To update/inform the BOD regarding accomplishments of the project milestone(s)
so as to disperse timely payments.

2. Communication with the consultant

- To keep the consultant informed of the client needs.
- To keep the consultant informed of any change or modification in the architectural
plans as per the need of the client.
- To keep the consultant informed of the project progress so that the consultant can
make his inspection plan accordingly.

3. Communication with the project team

- To provide daily tasks to the project team.
- To keep a record of the accomplished and unaccomplished tasks.
- To check whether the work done is right or wrong.
- To provide performance feedback to the project team.

4. Communication with the supplier

- To provide Request for Quotation (RFQ) to the supplier of material.
- To keep a record of the purchased items or materials from the supplier.
- To keep check whether the materials are being delivered as per schedule.

RISK MANAGEMENT PLAN

No Risk Risk Management Impact

Over costing
more than the The contractor will take a bank loan for the completion
1. budget allocated of the project High
In case the
project does not The contractor will appoint more labor for the
2. completes in time completion of the project High
Machinery Break We have on site workshop for equipment and
3. Down machinery maintenance Low
Store Keeper & Security Guard would be investigated Mediu
4. Theft and necessary action would be taken against them m
Employee Immediately new experienced employee will be hired Mediu
5. Attrition for that position m
Material Forecasting would be done and materials would be
6. Shortage procured Low
 Political
Environment Of Measures will be taken to avoid such situation which Mediu
7. Pakistan will affect the project m
Our company strategy distinguishes us from our
competitors is to provide the best quality in the lowest
8. Competition cost and time possible Low
As the inflation rate of the country is quite high so we
Changing Market will make an agreement with our suppliers for the Mediu
9. conditions purchase of materials m
We will provide standby generators on the site to
10. Load shedding encounter load shedding High
We will make the structure of the buildings strong
enough to bear 8 rector scale of earthquake and build
11. Natural Disaster the boundary walls high enough to block flood Low

12. Material Damage Material will be replaced Low