Evaluation Report on Project

SOLAR POWER SYSTEM FOR

GOVERNMENT OFFICES

Directorate General of Monitoring & Evaluation

Planning & Development Department
Government of the Punjab
August, 2017

72 Garden Block, New Garden Town, Lahore

Ph: (042) 99233177, Fax: (042) 99233186, Web: www.dgmepunjab.gov.pk
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 EXECUTIVE SUMMARY
Shortage of electricity is one of the major problem faced by the people of Pakistan.
Lack of energy has led to a decrease in productivity of the industry as well as the
corporate sector. To ensure steady and continuous workflow, the Government of
Punjab approved the installation of Solar Power Systems (SPS) with the capacity of 3
KW in fifty (50) government offices across the province of Punjab. Another aim of this
project is to create awareness among the public sector regarding the Solar Energy
and its smooth operation. This project was conceived by the Directorate of Power
Projects (DoPP) and was approved and implemented in the year 2014. This project
was initially approved by the DDSC in Dec 2012 but was revised twice due to change
in cost of the project. Such that, it was decreased from initial Rs. 47.7 million to Rs.
32.606 million.

Under this project, 1.5k watt rated power output Hybrid Solar Power System was
installed in 50 offices (09 Divisional Commissioners Offices, 36 Deputy
Commissioners Offices, Chief Secretary’s Office, Chief Minister’s office, Managing
Director Punjab Power Development Board’s Office, Secretary Irrigation Department
& Chief Engineer (Power), Energy Department Lahore) and a focal person was
assigned in each office responsible for monitoring the system.

A request for evaluation of this project, was received from the energy wing of Planning
& Development Department vide letter No. 8(05) ENERGY/P&D/2013 dated
November 18th, 2016. A team was, thus, assigned to evaluate the project in view of
the observations raised and to issue a report on the performance of the installed SPS.

Out of the 50 offices in which the SPS has been installed, the evaluation team
randomly chose a sample of 8 offices for the site visits. The components of the
installed SPS were thoroughly observed and checked. The beneficiaries and the
officers of DoPP were interviewed to gain perspective of the project and assess the
performance and impacts of the Solar Power System.

Mainly it was observed that the systems were, in fact, working properly and effectively.
But it is up to the respective offices to utilize load as much as needed to fulfil project’s
objective. The quality of the SPS is satisfactory, the reservation of decreased quality
due to decreased cost does not hold true. The SPS provides seamless energy
alternative in case of power shortage or energy breakdown. The focal persons
assigned in the offices lack in training and knowledge regarding the effective usage of
the SPS. The beneficiary offices have failed to provide regular monthly energy
generation reports to the DoPP for better monitoring.

It is recommended that the focal person in each office should be better trained so to
ensure better and effective usage of the SPS. Also, DoPP should be provided with
regular monthly power generation reports from all offices so that the systems can be
monitored and any problem can be identified and rectified as soon as possible. The
offices should utilize the SPS as much as possible and put load according to its full
potential. To increase coverage of more rooms, energy efficient lighting fixtures should
be installed i.e. LED Bulbs can be used in place of Energy Savers and conventional
filament bulbs.

The project execution can be termed as satisfactory.

Evaluation team, DG (M&E)

P&D Department
 TABLE OF CONTENTS
LIST OF FIGURES............................................................................................................ ix
LIST OF TABLES ............................................................................................................. xi
LIST OF ANNEXURES....................................................................................................xiii
ABBERIVIATION ..............................................................................................................xv
1. INTRODUCTION ............................................................................................................ 1
1.1 OVERVIEW ............................................................................................................... 1
1.2 PROJECT BRIEF ..................................................................................................... 2
1.3 JUSTIFICATION FOR REVISIONS........................................................................ 3
1.4 PROJECT OBJECTIVES ........................................................................................ 3
1.5 THE EVALUATION REPORT: PURPOSE & STRUCTURE ................................ 4

2. EVALUATION METHODOLOGY OF THE PROJECT .............................................. 5

2.1 TEAM FORMATION................................................................................................. 5
2.2 DOCUMENTS REVIEW .......................................................................................... 5
2.3 IDENTIFICATION OF KEY INDICATORS ............................................................. 5
2.4 SAMPLING TECHNIQUE ........................................................................................ 6
2.5 PROJECT SITE VISITS........................................................................................... 6
2.6 INTERVIEWS WITH PROJECT OFFICIALS......................................................... 6

3. DGM&E ASSESSMENT ............................................................................................... 9

3.1 GENERAL ASSESSMENT ...................................................................................... 9
3.2 PROJECT COST ANALYSIS................................................................................. 11

4. OBSERVATIONS ........................................................................................................ 14
5. RECOMMENDATIONS ............................................................................................... 27
ANNEXURE A: BANK GUARANTEE ......................................................................... 29
ANNEXURE B: LETTER FROM ENERGY WING ..................................................... 32
ANNEXURE C: BIDDING DETAILS ............................................................................. 35
ANNEXURE D: SURRENDER LETTER (2013-2014) ............................................... 37
ANNEXURE E: SURRENDER LETTER OF 2014-2015............................................ 38
LIST OF FIGURES

Figure 1: Flow Chart for Project Evaluation ……………………………………..…..... 08

Figure 2: Financial Phasing year-wise ……………………………………………..….. 12

Figure 3: Item-wise Planned & Actual Expenditure ……………………………….….. 13

Figure 4: Inverter Meter Reading CE Office …………………………………………... 15

Figure 5: Solar Plates CE Office ……………………………………………………….. 15

Figure 6: Condition of batteries …………………………………………………………. 15

Figure 7: Inverter Meter Reading PPDB Office ……………………………………….. 16

Figure 8: Focal Person ………………………………………………………………...… 16

Figure 9: Photocopy Machine …………………………………………………………... 16

Figure 10: Inverter Meter Reading Irrigation Office …………………………………... 18

Figure 11: Bullet Mark on PV System ………………………………………………….. 18

Figure 12: Conference Room …………………………………………………………… 18

Figure 13: Inverter Meter Reading CM Office ………………………………………… 19

Figure 14: Computer being run by SPS ……………………………………………….. 20

Figure 15: Labels on Breakers ………………………………………………………….. 20

Figure 16: Inverter Meter Reading DCO Gujranwala ………………………………… 21

Figure 17: Solar panels installed ……………………………………………………….. 21

Figure 18: Computer Room ……………………………………………………………... 21

Figure 19: Inverter Meter Reading Commissioner Gujranwala ……………………... 22

Figure 20: All 12 Panels installed ………………………………………………………. 23

Figure 21: Meeting with Focal Person …………………………………………………. 23

Figure 22: Inverter Meter Reading DCO Faisalabad ………………………………… 24

Figure 23: 10 out of 12 installed panels ……………………………………………….. 24

Figure 24: Focal Person …………………………………………………………………. 24

Figure 25: Inverter Meter Reading Commissioner Faisalabad ……………………… 25

Figure 26: Meeting with Focal Person ………………………………………………… 26

Figure 27: Training Manuals ……………………………………………………………. 26

LIST OF TABLES

Table 1: Project Brief ............................................................................................... 03

Table 2: Plan for Evaluation …………………………………………………………….. 06

Table 3: Detail of Project Officials ……………………………………………………… 07

Table 4: Assessment of Objectives …………………………………………………….. 10

Table 5: DG M&E Assessment …………………………………………………………. 10

Table 6: Financial Phasing Year-wise …………………………………………………. 11

Table 7: Planned and Actual Expenditure …………………………………………….. 13

Table 8: Load Connected CEP Office …………………………………………………. 16

Table 9: Load Connected PPDB Office ………………………………………………. 17

Table 10: Load Connected Irrigation Office …………………………………………… 19

Table 11: Load Connected CM Office ……………………………………………........ 20

Table 12: Load Connected DCO Gujranwala …………………………………………. 22

Table 13: Load Connected Commissioner Office Gujranwala ……………………… 23

Table 14: Load Connected DCO Faisalabad …………………………………………. 25

Table 15: Load Connected Commissioner Faisalabad ………………………………. 26

LIST OF ANNEXURES

Annex – A ………………………………………………………………………………… 29

Annex – B ………………………………………………………………………………… 32

Annex – C ………………………………………………………………………………… 35

Annex – D ………………………………………………………………………………… 37

Annex – E ………………………………………………………………………………… 38
ABBERIVIATION
DGM&E Directorate General of Monitoring & Evaluation

P&D Planning & Development

SPS Solar Power System

DoPP Directorate of Power Projects

DCO Deputy Commissioner Office

CMO Chief Minister Office

PV Photo Voltaic

RE Renewable Energy

PPDB Punjab Power Development Board

DDSC Departmental Development Sub Committee

GDP Gross Domestic Product

1. INTRODUCTION

1.1 OVERVIEW

Currently Pakistan is facing severe energy crisis. The energy crisis has emerged due
to enormous increase in the demand of energy as Pakistan is facing more than 5000
MWs energy short fall due to which the public/private sectors has considerably
suffered in making the concerned sector productive and progressive for the
socioeconomic development of Pakistan. In comparison to the enhancement in energy
production, Government of the Punjab has been persistently putting efforts into
planning and launching projects with objective to stabilize the energy situation.
Today’s energy crisis is the result of ever increasing demand, unavailability of
resources and limitations for extending the power generation as well as failed policies
and management. However, with exploration of renewable energy potential in
Pakistan, the Government is willing to provide sustainable solutions to nation for
sustainable future. In this regard, Government of the Punjab has established Energy
Department for the provision of requisite institutional framework to the concerned
efforts. Energy Department’s domain, inter alia, includes, generation of
energy/electricity by exploring especially indigenous resources including solar.

Mainstreaming of renewable energy and greater use of indigenous resources can help
diversify Pakistan’s energy mix and reduce the country’s dependence on any single
source, particularly imported fossil fuels. Thus, reducing vulnerability thereby against
supply disruptions and price fluctuation risks. This also cease averting additional costs
and risks relating to fuel stocking, transportation, and temporary substitute
arrangements under renewable energy systems, except for backup purposes.

Under the project “Solar Power System for Government Offices”, the 50 Government
sector district and divisional offices of Punjab province have been solarized. The
offices include 09 Divisional Commissioner Offices, 36 Deputy Commissioner Offices,
Chief Minister Office Lahore, Chief Secretary Office Lahore, Secretary Irrigation Office
Lahore, MD PPDB Lahore and Chief Engineer (Power) Office Lahore. All 50 Offices
are located in the heart of each city where access road/approach is available. With the
provision of solar connection each office shall be able to generate 208 kwh per month
thus help economizing expenditure on energy consumption. Moreover, replacement
of energy efficient appliances shall also contribute 30% - 40% saving of energy of solar
connected load.

When properly assessed for their externalities, renewable energy options can become
economically competitive with conventional supplies on a least-cost basis. This is
particularly true for the more difficult, remote, and underdeveloped areas, where
Renewable Energy can also have the greatest impact and the avoided costs of
conventional energy supplies can be significant. Renewable Energy can thus
supplement the pool of national energy supply options in Pakistan/Punjab, expediting
economic empowerment, improving productivity, and enhancing income generating
opportunities especially for currently marginalized segments of the population.
Decentralized RE systems can also help reduce energy distribution losses and result

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in system-wide and national efficiency gains (e.g. as measured by ‘energy intensity’,
or energy use per unit of GDP). A growing renewable energy industry can afford new
prospects for employment and business opportunities amongst local manufacturers
and service providers and above all to improve gender perspective environment.

1.2 PROJECT BRIEF

The Project Brief is generally short and provides an overview of the project. The
Project Brief is required to enable a project to progress from an idea or feasibility study
to a formal approval and ultimately for evaluation. The contents of the Project Brief will
eventually contain the detailed project information including title of the project,
sponsoring and executing agency, planned cost and gestation period, revisions and
etc. For this particular project, Salient features and attributes of the project are
described in table 1, which is given below:

Table 1: Project Brief

Project Title Solar Power System for Government Offices

Location Entire Punjab

Sector Infrastructure

Sub-Sector Energy

Beneficiary 36 Deputy Commissioner Offices (DCO), 9

Commissioner Offices, Office of Chief Minister
Lahore, Chief Secretary Office, Irrigation Office,
Chief Energy (Power) Office and PPDB Office,
Energy Department, Punjab.

Sponsoring Ministry Energy Department, Government of the Punjab.

Executing Agency (s) Directorate of Power Projects (DOPP), O/O Chief

Engineer (Power), Energy Department.

Agency for Operation & The SPS beneficiary offices shall be responsible
Maintenance after for operation & maintenance after completion of
Completion two years warranty period of contractor.

Date of Approval, Approving Forum (DDWP / CDWP / ECNEC / PDWP / Other)

and Capital Cost (Approved).

PC-I Original Cost PKR 47.7 Million.

PC-I 1st Revised Cost PKR 31.736 Million.

PC-I 2nd Revised Cost PKR 32.606 Million.

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 PC-I Original Approval Date December 13th, 2012. by DDSC

PC-I 1st Revised Date January 1st, 2015. by DDSC

PC-I 2nd Revised Date October 13th, 2015. by DDSC

Planned Commencement December, 2012.

Date

Actual Commencement Date June, 2014.

Planned Completion Date February, 2016.

Planned Gestation 38 Months.

Actual Gestation 20 Months.

1.3 JUSTIFICATION FOR REVISIONS

The project was approved by the Departmental Development Sub Committee (DDSC)
in its meeting held on December 13, 2012 with a cost of Rs. 47.7 Million against 50
solar systems with the gestation period of 38 months which was revised due to the
contractor quoted Rs. 586,300/- against approved cost of Rs. 900,000/- per solar
system and total cost comes out to be Rs. 29.315 Million for 50 solar system in (DDSC)
meeting held on January 30, 2015 with a revised cost of Rs. 31.736 Million. So, a
saving of Rs. 15.685 Million has been incurred during FY 2013-2014. Hence, capital
cost of solar system has been reduced from Rs. 45 Million to Rs. 29.315 Million. Cost
of Rs. 0.74 Million regarding Consultancy Services to assist DoPP for carrying out
Installation Performance Inspection of 50 Solar System has been included, the
scheme was again revised by (DDSC) meeting held on October 13, 2015 with a cost
of Rs. 32.606 Million, due to the cost of consultancy services for TPV/Installation
Performance can be increased from Rs. 0.74 Million to Rs. 1.610 Million, the cost was
proposed on the basis of negotiated contract price of 1 st ranked bidder during short
consultancy tender. (bidding detail is attached as ANNEX C)

1.4 PROJECT OBJECTIVES

The project will mainly focus to provide efficient energy using SPS system in the
Government Offices of Province Punjab. Project objectives and its relationship with
sectoral objectives. There are few main objectives of the project are following :-

1. To mitigate energy crisis in the province of Punjab.

2. To create awareness in public and private sector.
3. To improve public and private sector knowledge about improved, advanced and
efficient technologies in the world to provide relief to the national grid.

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 4. To reduce country’s dependence on any single source.
5. To generate 208 kwh per month with the provision of solar connection each
office.
6. Improve environment on sustainable basis.
7. Promote renewable energy technology in province.

1.5 THE EVALUATION REPORT: PURPOSE & STRUCTURE

This evaluation report is divided into 5 different parts. The first part starts with
introduction giving details about the project domain and structure of the project
evaluation report. The second part of this report focuses on evaluation methodology,
followed by documents review, selection of performance indicators, project site visit
plan etc. The third part of the report depicts the DGM&E’s assessment pertaining to
the actual status of the project performance against its planned objectives and data
analysis based on project cost. The fourth part of report consists of observations
regarding the project activities made by the evaluation team of DGM&E, P&D
Department.

The fifth and the most critical part reflects recommendation for the effective usage of
the project outcomes and resources. This section addresses the suggestions for
improvement in project planning and execution as well as, identifying matters requiring
follow up actions. The rationale for the recommendations is clearly explained and
linked with the information collected during the evaluation.

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2. EVALUATION METHODOLOGY OF THE PROJECT
Following criteria has been used to carry out evaluation of the project as elaborated in
flow chart as given in Figure 1;

2.1 TEAM FORMATION

Evaluation team was constituted in a meeting held in the office of DGM&E for
evaluation of the project having expertise in project’s domain, data collection methods,
data analysis and interpretation along with preparation of evaluation report.

Project Site Visits

 Engr. Ahmed Asadullah, Assistant Project Manager

 Engr. Hassan Younus, Project Coordinator

In – House Report Writing and Data Analysis

 Engr. Hassan Younus, Project Coordinator

 Engr. Ahmed Asadullah, Assistant Project Manager
 Ms. Sarah Mastoor, Research Associate

Report Reviewed by

 Mr. Ghazanfar Mubin

2.2 DOCUMENTS REVIEW

Following project documents, evaluation tools and techniques were consulted.

1. Planning Commission Form-I (PC-I, Original & Revised) of the Project.

2. Planning Commission Form-IV (PC-IV) of the Project.
3. Third Party Performance Evaluation Report issued by KICS UET
Lahore.
4. DGM&E approved Evaluation Guidelines.
5. Punjab.gov.pk/ Punjab Portal.

2.3 IDENTIFICATION OF KEY INDICATORS

Project performance parameters are defined in the following term;
i. Project cost
ii. Project duration
iii. Procurement record & Quality of procured items (Machinery &
equipment and furniture / fixture)
iv. Project achievements against objectives & targets.
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2.4 SAMPLING TECHNIQUE
For project evaluation of Solar Power System installed in 50 government offices, 08
Offices were selected or a sample of 16% of the population was randomly selected
for site visits.

2.5 PROJECT SITE VISITS

The Evaluation Team of the Directorate General, Monitoring & Evaluation, Planning &
Development Department for data collection and evaluation purposes, visited the
project site. Detail has been given in the table below;

Table 2: Plan for Evaluation along with detail of Team Members

Sr.
Location City Date Team Members
No.

Chief Engineer Power

1.
Office
June 06,  Engr. Ahmed
2. MD PPDB Office Lahore
2017 Asadullah
3. Secretary Irrigation Office (Assistant Project
Manager)
4. Chief Minister Office

Deputy Commissioner  Engr. Hassan

5. June 07,
Office Gujranwala Younus (Project
2017
6. Commissioner Office Coordinator)

7. Commissioner Office
June 08,
Deputy Commissioner Faisalabad
8. 2017
Office

2.6 INTERVIEWS WITH PROJECT OFFICIALS

The interviews and telephonic conversation were conducted with the following project
official.

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Table 3: Detail of the Project Officials interviewed

Sr.
Name Designation Department Contact No.
No.

Mr. Iftikhar Ahmed Chief Engineer

1. Energy 042-99212794
Randhawa (Power)

Director Technical
2. Mr. Arif Mansoor Energy 042-99212799
(Power)

3. Mr. Usama Rauf Deputy Director DOPP 0321-7571008

4. Mr. Farhan Anjum Assistant Director DOPP 0331-4183658

Mr. Rana Assistant Electrical

5. Energy 0345-4626636
Muhammad Irshad Inspector (Lahore)

Director (Renewable
6. Mr. Salman Aizad PPDB 042-99213878
Energy)

7. Mr. Saqib Rasul Manager Planning PPDB 042-99213885

Mr. Aslam DCO

8. District Nazar 0300-6445797
Cheema Gujranwala

Electrical Inspector
9. Mr. Tariq Nazeer Energy 0321-5105310
(Gujranwala)

Electric Sub-Inspector
10. Mr. Abdul Qayyum Energy 0333-8118274
(Gujranwala)

Commissioner
Mr. Shehzada
11. Accountant Office 0312-6676767
Waqas
Gujranwala

Commissioner
Mr. Tariq
12. Nazar Office 041-9201720
Mehmood
Faisalabad

Assistant Electrical
13. Mr. Akhtar Ali Inspector Energy 0300-7659423
(Faisalabad)

Mr. Muhammad DCO

14. District Nazar 0312-5421216
Akram Faisalabad

DCO
15. Mr. Azmat Ali Electrician 0300-6610592
Faisalabad

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Figure 1: Flow Chart/ Schematic Diagram for Project Evaluation

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3. DGM&E ASSESSMENT

3.1 GENERAL ASSESSMENT

The DGM&E assessment has been carried out regarding the planned objectives as
well as planned targets of the project as following:

Table 4: Assessment of Objectives

Sr. As Contained in PC-I Actual Achievement

No.

1 To mitigate energy crisis in the province Partially Achieved:

2 To create awareness in public and private Partially Achieved:

sector Solarized Government
Offices become aware of the
SPS system but it doesn’t
hold true in case of private
sector.

3 To improve public and private sector Partially Achieved:

knowledge about improved, advanced and Concerned focal persons
efficient technologies in the world provide were not properly trained of
relief to the national grid the working of SPS system,
even they didn’t know about
the complete details of SPS
system.

4 To reduce the country’s dependence on any Achieved:

single source Load is divided between
Solar and Utility, Emergency
load is connected with SPS
System.

5 To generate 208kwh per month with the Achieved:

provision of solar connection each office

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 Approximately every SPS
system is giving its rated
power output equal to or
more than 1000 Watt, this
can be proved by load
connected or through
inverter diagram provided by
concerned offices,

In calculation, Generation of
1,000 watt per day (8 hours)
in a month (26 days) equals
to (1,000*8*26) , 208 kwh
per month.

Hence, objective achieved.

6 Improve environment on sustainable basis Achieved:

Solar system is environment

friendly, objective achieved.

7 Promotion of renewable energy technology Achieved:

Promotion is achieved by
successful installation of
Solar system.

Table 5: DGM&E Assessment of Physical Targets and Achievements

Sr. Items (as per PC-I) Quantity Remarks

No.

1. Procurement, Installation of 50 Achieved:

Solar Power Systems Systems have been
procured, installed and are
fully functional since the
past two and a half years.

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3.2 PROJECT COST ANALYSIS
A Detailed Cost Analysis can be performed in addition to the standard overall
assessments if the level of detail in the planned estimate is sufficient and actual
numbers can be provided or as a separate standalone analysis after the initial
evaluation when this level of cost detail is available. Following data shows the initial
approved cost of the project and its subsequent two revised costs of the project
respectively.
1. Planned Cost (Original):
 Capital Cost Rs. 47.7 Million
2. 1st Revision Planned Cost
 Capital Cost Rs. 31.736 Million

3. 2nd Revision Planned Cost

 Capital Cost Rs. 32.606 Million
4. Total Actual Cost
 Capital Cost Rs. 32.606 Million

Year-wise actual expenditure has been made according to the releases of the project.

Table 6: Year-wise Financial phasing and actual expenditure (Rs. in millions)

with utilizing percentage.

PHASING ADP ACTUAL

RELEASE UTILIZING
YEAR AS PER ALLOCATIO EXPENDITUR
S PERCENTAG
PC-I N E
E

2013-
- 46.7 46.7 6.079 13.01 %
14

2014-
- 40.6 31.5 14.669 46.56 %
15

2015-
- 26.971 13.971 11.858 84.87 %
16

Total
- - - 32.606 -

Surrendring of Funds regarding second statement of ADP Scheme 2013-2014 is

attached as Annexure D

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Revised budget Allocation and Surrender of Funds ADP Scheme 2014-2015 is
attached as Annexure E

Financial Phasing Year Wise

50
46.7 46.7

45
40.6 40.6
40

35

30
26.971 26.971

25

20

14.669
15
11.858

10
6.079

0
2013-14 2014-15 2015-16

ADP ALLOCATION RELEASES ACTUAL EXPENDITURE

Figure 2: Financial Phasing year-wise

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Table 7: Item-wise planned and actual expenditure

Planned (in Millions) Actual (in Millions)

Phases
Unit Rate Total Unit Rate Total

Cost of 50 SPS 0.99 45 0.5863 29.315

Consultancy fees
for Performance - 0 - 1.610
evaluation
Supervision &
Training / Due - 1.35 - 0.39925
Diligence

Contingencies - 1.35 - 1.28175

TOTAL - 47.7 - 32.606

Item wise Planned & Actual Expenditure

45
45

40

35
29.315
30

25

20

15

10

5 1.61 1.35 0.39925 1.35 1.28175

0
0
Cost of 50 SPS Consultancy fees Supervision & Contingencies
for Performance Training / Due
evaluation Diligence

Planned (in Millions) Actual (in Millions)

Figure 3: Item-wise Planned & Actual Expenditure

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4. OBSERVATIONS

Following are the inspection findings of SPS system which are mostly related to
workmanship and may be addressed by the client from the contractor in order to
improve the efficiency and reliability of systems. The observations regarding overall
project activities are given in ensuring paragraphs

1. Focal persons in concerned offices did not have adequate training to operate the
SPS system efficiently; most of them did not know the working methods and
preventive measures in case of any malfunction.
2. PV Array structures, Inverter casing and Inverter enclosure were not
interconnected with each other through cable for proper earthing and lighting
protection. The systems are working without any surge and lightning protection
because earthing cables of the systems have not been connected with the
building end points.
3. The cable numbering is not provided by contractors to locate the faults in case of
service or any problem in the system.
4. SNMP card was available however system was not capable for sending solar
generation data to the concerned personnel in a presentable form due to non-
availability of computer system by beneficiary system.
5. Following records for event management were not found.
 Previous energy generation data in managed form.
 System safety and precautionary measures and indicators
6. SPS system were found to be in working condition in all the visited offices.
Performance of the SPS system is satisfactory. No loss of quality has observed
with the revision.
7. During inspection, it was observed that concerned offices due lacking in fully
utilization the potential of the installed SPS system. Most offices have 2 – 3
alternative sources of energy i-e 2 separate utility lines, generator and UPS.
Hence offices are not sure whether SPS works on full load or not. Moreover, this
shows that the offices are not focusing on Solar Energy as first priority energy
source and public funds are being wasted through expenditures on utility lines,
generators, UPS and SPS systems.
8. One of the office i-e, CM Office has the least amount of utilization. It was
observed that SPS is not even needed because no power breakdown occurs in
CM office, as they are not getting benefit from the solar power.

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 9. DOPP paid 25% of the remaining dues to the contractor before the performance
evaluation as mentioned in the PC-I. DOPP instead took some bank guarantee
(ANNEX A). Further, explanation is needed by the department on this issue.

Chief Engineer Office (Lahore)

1). The system is designed for bearing load capacity of 1500 watts, whereas
only 80% (approximately) load was connected with system. The surplus 20% load can
also be connected to save grid energy.

PICTORIAL EVIDENCE:

Figure 5: All 12 Panels Installed

Figure 4: Inverter Meter Reading

Figure 6: Condition of Batteries
Table 8: Actual Load Connected with the system (reported by beneficiary)

Sr. Load Description Quantity Watt Total Watt

No. (Quantity * Watt)

1 LED Light 28 7 196

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 2 Ceiling Fan 10 80 800

3 PC system 2 100 200

4 Printer* 1 450 __

Total Load 41 1,196 watts

(*) sign mean, application use in case of emergency only,

PPDB Office (Lahore)

1). The system is designed for bearing load capacity of 1500 Watts, the
beneficiary offices using SPS system with full potential.

2). The beneficiary pointed out that SPS system was detached for 6 months
due to office renovation, due to which system efficiency is reduced.

PICTORIAL EVIDENCE:

Figure 8: Meeting with focal person

Figure 9: Photocopy Machine can be used

Figure 7: Inverter Meter Reading on SPS (if needed)

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Table 9: Actual Load Connected with the system (reported by beneficiary)

Sr. Load Description Quantity Watt Total Watt

No. (Quantity * Watt)

1 LED Light 28 7 196

2 Bracket Fan 1 60 60

3 Computer 3 100 300

4 Printer 1 450 450

5 Router 1 15 15

6 Dispenser / Pedestal 1 650 650

Fan* / Photo Copy
Machine*.

(Use one at a time)

7 Fax Machine 1 150 150

Total Load 36 1,821 watts

(*) sign mean, application use in case of emergency only,

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Irrigation Office (Lahore)

1). The system is designed for bearing load capacity of 1500 Watts, whereas
only 81% (approximately) load was connected with system. The surplus 19% load can
also be connected to the system to save grid energy.

PICTORIAL EVIDENCE:

Figure 10: Inverter Meter Reading

Figure 11: Bullet Mark on the PV system Figure 12: Conference Room illuminated
entirely through SPS
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Table 10: Actual Load Connected with the system (reported by beneficiary)

Sr. Load Description Quantity Watt Total Watt

No. (Quantity * Watt)

1 LED Light 98 7 686

2 Energy Saver 8+4+4 25 + 11 + 30 364

3 Ceiling Fan 2 80 160

4 Multimedia* 1 350 __

Total Load 117 1,210 watts

(*) sign mean, application use in case of emergency only,

Chief Minister Office (Lahore)

1). The system is designed for bearing load capacity of 1500 Watts, whereas only
20% (approximately) load was connected with system. The surplus 80% load can also
be connected to the system to save grid energy.

2). This 20% load is used by Computers only, they are not using any light for
emergency use due to unawareness of SPS System and untrained focal persons.

PICTORIAL EVIDENCE:

Figure 13: Computer Systems being run on SPS

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 Figure 14: Computer being run on SPS Figure 15: Labels on Breakers

Table 11: Actual Load Connected with the system (reported by beneficiary)

Sr. Load Description Quantity Watt Total Watt

No. (Quantity * Watt)

1 CPU 3 70 210

2 Computer LCD only 2 30 60

Total Load 5 270 watts

(*) sign mean, application use in case of emergency only,

DCO Office (Gujranwala)

1). The system is designed for bearing load capacity of 1500 Watts, whereas
only 87% (approximately) load was connected with system. The surplus 13% load can
also be connected to the system to save grid energy.

2). The beneficiary office pointed out that previously inverter and its current load
capacity indicate some manufacturing fault due to which its unable to bear load more

~ 20 ~
 than 100 Watt, Supplier had removed the ventilation grill filters to tackle the overheat
problem.

PICTORIAL EVIDENCE:

Figure 16: Inverter Meter Reading

Figure 17: Solar Panels Installed and Working Figure 18: Computer room powered by SPS

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Table 12: Actual Load Connected with the system (reported by beneficiary)

Sr. Load Description Quantity Watt Total Watt

No. (Quantity * Watt)

1 Energy Saver 8 45 360

2 PC system 3 100 300

3 Ceiling Fan 8 80 640

Total Load 19 1,300 watts

Commissioner Office (Gujranwala)

1). The system is designed for bearing load capacity of 1500 Watts, whereas
only 90% (approximately) load was connected with system. The surplus 10% load can
also be connected to the system to save grid energy.

PICTORIAL EVIDENCE:

Figure 19: Inverter Meter Reading

~ 22 ~
 Figure 20: All 12 Panels Installed Figure 21: Meeting with focal person

Table 13: Actual Load Connected with the system (reported by beneficiary)

Sr. Load Description Quantity Watt Total Watt

No. (Quantity * Watt)

1 Energy Saver 6+3 25 + 45 285

2 Ceiling Fan 8 80 640

3 Tube Lights 3 40 120

4 Computer 3 100 300

Total Load 23 1,345 watts

~ 23 ~
DCO Office (Faisalabad)

1). The system is designed for bearing load capacity of 1500 Watts, whereas
only 80% (approximately) load was connected with system. The surplus 20% load can
also be connected to the system to save grid energy.

2). The beneficiary office pointed out that previously inverter and its current load
capacity indicate some manufacturing fault due to which its unable to bear load more
than 1000 Watt, Supplier had removed the ventilation grill filters to tackle the overheat
problem.

3). The provision of 12 solar plates (250 Watt each) total of 3000 Watts were
distributed all over 50 offices, during inspection only 10 solar plates were found. Need
explanation on this issue.

PICTORIAL EVIDENCE:

Figure 23: 10 out of 12 Panels installed

Figure 22: Inverter Meter Reading Figure 24: Meeting with focal person

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Table 14: Actual Load Connected with the system (reported by beneficiary)

During inspection, it was observed by the beneficiary that load had been transferred
on Grid utility due to several faults and issues in the installed solar system.

Total Load Connected : 1,200 watts

Commissioner Office (Faisalabad)

1). The system is designed for bearing load capacity of 1500 Watts, whereas
only 68% (approximately) load was connected with system. The surplus 32% load can
also be connected to the system to save grid energy.

PICTORIAL EVIDENCE:

Figure 25: Inverter Meter Reading

~ 25 ~
 Figure 26: Meeting with focal person Figure 27: Training Manual for focal
persons

Table 15: Actual Load Connected with the system (reported by beneficiary)

Sr. Load Description Quantity Watt Total Watt

No.
(Quantity * Watt)

1 Energy Saver 4 45 180

2 LED Lights 6 7 42

3 Ceiling Fan 4 80 320

4 Bracket Fan 2 60 120

5 Computer 3 100 300

6 CCTV Camera 1 50 50

7 Printer* 1 450 __

Total Load 41 1,012 watts

(*) sign mean, application use in case of emergency only,

~ 26 ~
5. RECOMMENDATIONS
Recommendations are suggested for the effective usage of the project outcomes and
resources. These recommendations address the suggestions for improvement in
project planning and execution as well as, identify matters requiring follow up actions.
The rationale for the recommendations was clearly explained and linked with the
information collected in the evaluation process. Recommendations about the project
are given in ensuing paragraphs:

1. Keeping in view the performance of the SPS system, it is recommended that

monthly power generation report of renewable source should be made to check
the connected load and suitable load required for economic integrity of the
project.
2. It was observed in a few offices especially the CM office that the SPS system
was not being used as the first priority energy source and UPS and generators
were used as first priority energy source Hence it is highly recommended that
the offices in which the SPS system is implanted should first use it as the primary
source of energy. Furthermore, they should use the systems up to their full
potential and use alternate energy sources only when the solar panel full
potential is exhausted so that both public funds and energy can be saved.
3. It is recommended that proper training session of concerned focal persons
should be arranged for the awareness of SPS system, to achieve its objectives.
4. Refer to observation No. 2, it is recommended that proper earthing system
connection should be followed with building end point for surge and lightening
protection system with the usage of proper cable along with cable trays, It is
further recommended that proper GI nuts and bolts should be used to enhance
the strength of structure grip.
5. It is recommended that the focal persons should be given complete detailed
wiring diagram/system design layout or manual to deal with problems occurring
with the system in the form of emergency situation or system malfunction.
Comprehensive design for O&M should be introduced in the project design.
6. With reference to individual offices observations, It is recommended that in order
to enhance the electricity provision for long duration (in hours), it may be more
appropriate to provide energy efficient lighting fixtures and fans i.e. instead of
energy savers, LED and SMD lights should be used.
7. For the observations made against solar panels in project implementation, it is
suggested that their installation and successful operation may be ensured to

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achieve provision of electricity, which will eventually help raise the quality of life
and will help save energy.

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ANNEXURE A: BANK GUARANTEE

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~ 30 ~
~ 31 ~
ANNEXURE B: LETTER FROM ENERGY WING

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~ 33 ~
~ 34 ~
ANNEXURE C: BIDDING DETAILS

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~ 36 ~
ANNEXURE D: SURRENDER LETTER (2013-2014)
ANNEXURE E: SURRENDER LETTER OF 2014-2015
© Directorate General of Monitoring and Evaluation, Planning and
Development Department, Govt. of Punjab
(July, 2017)

Soft form of the report and corresponding MOM may be downloaded from
www.dgmepunjab.gov.pk