Fundamentals of computer

CE-101

Aim: MS-Word: Create and Design Admission/Enquiry Forms for

Students: use shapes, text boxes, colors, formatting options, tables,
and horizontal lines etc.

Create a document

1. On the File tab, click New.

2. In the Search for online templates box, enter the type of document you want to create and press
ENTER.

Add and format text

1. Place the cursor and type some text.

2. To format, select the text and then select an option: Bold, Italic, Bullets, Numbering, and more.

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Show word count

Word counts the number of words in a document while you type. Word also counts pages, paragraphs,
lines, and characters.When you need to know how many words, pages,characters, paragraphs, or
lines are in a document, check the status bar.

Add and edit text

Add text
1. Place the cursor where you want to add the text.
2. Start typing.

Replace text
1. Select the text you want to replace.
 To select a single word, double-click it.
 To select a line, click to the left of it.
2. Start typing.

Format text
1. Select the text you want to format.
2. Select an option to change the font, font size, font color, or make the text bold, italics, or underline.

Copy formatting
1. Select the text with the formatting you want to copy.
2. Click Format painter, and then select the text you want to copy the formatting to.

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Change margins
1. Select Layout > Margins.
2. Select the margin configuration you want, or select Custom Margins to define your own margins.

Add a border to a page

1. Go to Design > Page Borders.

2. Make selections for how you want the border to look.

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3. To adjust the distance between the border and the edge of the page, select Options. Make your
changes and select OK.

4. Select OK.

Insert a table
click Insert > Table and move the cursor over the grid until you highlight the number of columns and
rows you want.

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For a larger table, or to customize a table, select Insert > Table > Insert Table.

Modify the Table Structure and Format a Table

To modify the structure of a table:

• Click the table and notice that you have two new tabs on the Ribbon: Design and Layout. These
pertain to the table design and layout.

On the Design Tab, you can choose:

• Table Style Options
• Table Styles
• Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon. This Layout tab allows you to:
• View Gridlines and Properties (from the Table Group)
• Insert Rows and Columns (from the Rows & Columns Group)
• Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
• Merge or Split Cells (from the Merge Group)
• Increase and Decrease cell size (Cell Size Group)
• Align text within the cells and change text directions (Alignment Group)

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Graphics

Word allows you to insert special characters, symbols, pictures, illustrations, and watermarks.

Insert pictures

• Place your cursor in the document where you want the illustration/picture
• Click the Insert Tab on the Ribbon
• Click the Picture Button
• Browse to the picture you wish to include
• Click the Picture
• Click Insert

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Insert a watermark
1. On the Design tab, select Watermark.
2. Choose a pre-configured watermark, like DRAFT or CONFIDENTIAL.
custom watermark
First, create your custom watermark.
1. On the Design tab, select Watermark > Custom Watermark.
2. Choose Picture Watermark and select a picture, or choose Text watermark and type your
watermark text in the Text box.
3. Click OK.
Next, save the watermark so you can use it in other documents.
1. Double-click near the top of the page, to open the header.
2. Move the cursor over the watermark until the cursor displays a four-headed arrow, and then click the
watermark to select it.

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3. On the Design tab, in the Page Background group, choose Watermark.

4. Select Save Selection to Watermark gallery.
5. Give the watermark a name, and click OK.

Save a document
1. Go to File > Save As.
2. Select OneDrive so you can get to your document from anywhere.
Save personal files to OneDrive - Personal, and work files to your company OneDrive. You can also
save to another location in the list like This PC.

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3. Enter a name, and select Save.

Insert a text box 1. Select the Insert tab, then click the Text Box command
in the Text group.

2.A drop-down menu will appear. Select Draw Text Box.

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3. Click and drag anywhere on the document to create the text box.

move a text box:

1. Click the text box you want to move.
2. Hover the mouse over one of the edges of the text box. The mouse will change into a cross
with arrows.
3. Click and drag the text box to the desired location.
resize a text box:
1. Click the text box you want to resize.
2. Click and drag any of the sizing handles on the corners or sides of the text box until it is the
desired size.
change the shape style:
Choosing a shape style allows you to apply preset colors and effects to quickly change the appearance
of your text box.
1. Select the text box you want to change.
2. On the Format tab, click the More drop-down arrow in the Shape Styles group.
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3. A drop-down menu of styles will appear. Select the style you want to use.

4. The text box will appear in the selected style.

change the text box shape:

Changing the shape of a text box can be a useful option for creating an interesting look in your
document.
1. Select the text box you want to change. The Format tab will appear.
2. From the Format tab, click the Edit Shape command.

3. Hover the mouse over Change Shape, then select the desired shape from the menu that appears.

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1. The text box will appear formatted as the shape.

Edit a PDF

1. Go to File > Open.

2. Find the PDF, and open it (you might have to select Browse and find the PDF in a folder).
3. Word tells you that it's going to make a copy of the PDF and convert its contents into a format that
Word can display. The original PDF won't be changed at all. Select OK.

Convert or save to PDF

1. Go to File > Save As.

2. Select where you want to save your document, like OneDrive.
3. In the Save as type box, choose PDF (*.pdf).
4. Select Save.

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