The Ministry of Labour & Employment has developed a unified Web Portal 'Shram Suvidha', catering to four major organizations under its aegis: Office of Chief Labour Commissioner (Central); Directorate General of Mines Safety; Employees' Provident Fund Organization; and Employees' State Insurance Corporation. The Unified Shram Suvidha Portal is developed to facilitate reporting of Inspections, and submission of Returns. The Unified Shram Suvidha Portal has been envisaged as a single point of contact between employer, employee and enforcement agencies bringing in transparency in their day-to-day interactions. For integration of data among various enforcement agencies, each inspectable unit under any Labour Law has been assigned one Labour Identification Number (LIN).
This document is exclusively intended for the use of Administrator to File DGMS Annual Return.
1.1 Abbreviations
Abbreviation Full Form
DGMS Directorate General Of Mines Safety CMR 1957 The Coal Mines Regulations MMR 1961 The Metalliferous Mines Regulations OMR 1984 Oil Mines Regulations
1.2 Intended Audience
Front end/Registered Users, who have linked/registered establishment and that establishment is Enforced DGMS Act.
Page 3 of 31 2 Login
Enter site URL http://14.142.138.72/ussp_office/ in the address bar of your internet browser and press enter key. Home page will be displayed:
Figure 2-1
Click on top right corner of Home Page; Login screen will be displayed.
Page 4 of 31 Figure 2-2
Enter User Id and Password, enter verification code as displayed and click
Click to rearrange all the details you have written in login form Dashboard will be displayed for the logged in user
Page 5 of 31 3 DGMS Annual Return Path: Annual Returns under Central Acts >>DGMS Annual Return >>
Figure 3-1
Dashboard displays following information:
Header:
1) Logged in Enforcement Office detail
2) Notifications 3) Provision to switch portal 4) Logged in user detail with provision to logout
Annual Return Menu
DGMS List
Select “File New” from left Panel;
List of DGMS Forms will be displayed with following column headings:
Page 6 of 31 Figure 3-2
Sr No. Establishment Name Address Year Actions Based on Year Selection Action will be displayed as shown below:
Figure 3-3
OR
Figure 3-4
You can either fill new File or can start editing the Drafted Version to File DGMS.
Click to continue filing DGMS Form;
Page 7 of 31 Figure 3-5
You will have options to fetch the DATA from your previous Year Return or you can Fill Fresh Entry.
If you select First option the data from your previous Year Return will be fetched, you just need to submit.
Here, in this manual Fresh Entry option is explained for your convenience!
Select radio button and click button.
DGMS Form will be displayed: This Form has Nine Tabs as displayed below:
General Information Employment Details Under CMR Details Under MMR Details Under OMR Equipment Info Accidents Statistics Vocational Training
Page 8 of 31 3.1 General Information
A. Establishment Details:
System fetches Establishment details from registration detail;
Figure 3-6
Name of Company*: Select Name if Company,
Type of Company*: Based on Name of Company, Type of Company will be displayed Name of Mineral*: Select Name of Mineral Type of Mineral*: Based on name of mineral, type of mineral will be displayed
Page 9 of 31 B. Employer Detail:
Figure 3-7
Name: Enter name of concerned person
Enter contact detail: Select Contact Type and Contact Value and click Added record will be displayed below; You can edit or delete the same by selecting and icons respectively Address: Enter Address detail including PIN code You can user Google Map to get Geo Coordinates
by selecting
Page 10 of 31 C. Manager/Person/Agent details, responsible for supervisor and control of establishment
Enter Manager/Person/Agent details, responsible for supervisor and control of establishment details:
Figure 3-8
Name: Enter name of concerned person
Enter contact detail: Select Contact Type and Contact Value and click Added record will be displayed below; You can edit or delete the same by selecting and icons respectively Address: Enter Address detail including PIN code You can user Google Map to get Geo Coordinates
by selecting
Page 11 of 31 D. Agent Details (if Any) as defined in section 2(c) of Mine Act 1952 *
Enter Agent detail:
Figure 3-9
Name: Enter name of concerned person
Enter contact detail: Select Contact Type and Contact Value and click Added record will be displayed below; You can edit or delete the same by selecting and icons respectively Address: Enter Address detail including PIN code You can user Google Map to get Geo Coordinates
by selecting
Click to save the Form as Draft
Click to proceed with next tab
Page 12 of 31 3.2 Employment
Enter Employment detail:
E. Statutory personnel employed in the mine
Figure 3-10
Enter number of statutory personnel Employed as shown below:
Sr. No. Designation No. of Required No. of Available Shortage/Surplus
Click to add record
Page 13 of 31 F. No. of persons employed (on roll) in the mine
Figure 3-11
Enter persons employed on roll in mine with respect to classification based on department and contract:
Enter number of Males and Females working under department or on contact base:
Sr. No. Classification Departmental Contractual Enter Maximum number of persons employed on any one day during the year, 2016 Working underground on specific date and numbers
Click to add record
Page 14 of 31 G. Details of man-days worked and average employment
Figure 3-12
Enter Man-days worked and average employment:
Enter number of Males and Females working:
Sr. No. Classification Departmental Total Man-days Average Daily persons employed and Total Man-days
Click to add record
Click to save the Form as Draft
Click to reach to previous page
Click to proceed with next tab
Page 15 of 31 3.3 Details Under CMR
H. Coal Raised ETC. (for all coal mines)
Figure 3-13
Enter following detail:
Sr. No. Grade Opening stock on 1st January, 2016 Coal raised during the year, 2016 Belowground Bord & Pillar method Dev. Depillar. Method other than Bord & Pillar[(Specify method)] Dev. Extraction Open cast Sub Total of (3) to (7)
Page 16 of 31 Total of columns (2) and (8) Coal Dispatched Closing stock on 31st December, 2016 [Diff. of column (9) & (10)]
Click to add record
I. Material Handled (for opencast coal mines only)
Figure 3-14
Enter following detail:
Sr. No. Coal raised during the year, 2016 [column (7) of above converted in cubic metre Stone, debris etc. handled during the year, 2016 (cubic metre) Total material handled during the calendar year, 2016 (cubic metre) [col. (1) + (2)]
Click to add record
Click to save the Form as Draft
Click to reach to previous page
Click to proceed with next tab
Page 17 of 31 3.4 Details Under MMR
J. OUTPUT (For all non-coal mines)
Figure 3-15
Enter following detail:
Sr. No. Name of Mineral Raised Opening stock on 1st January, 2017 Processed Mineral Run-off Mine (ROM) Output of the Mineral during the year, 2017 Processed Mineral Run-off Mine (ROM) Dispatches Processed Mineral Run-off Mine (ROM) Closing stock on 31st December, 2017 Processed Mineral Run-off Mine (ROM)
Page 18 of 31 Metal Extracted if any Name Quantity
Click to add record
K. MATERIAL HANDLED (for opencast non-coal mines)
Figure 3-16
Enter following detail for Metal Handled:
Sr. No. ROM raised during the year, 2016 [column (5) of above converted in cubic metre Stone, debris etc. handled during the year, 2016 (cubic metre) Total material handled during the calendar year, 2016 (cubic metre) [col. (1) + (2)]
Click to add record
Click to save the Form as Draft
Click to reach to previous page
Click to proceed with next tab
Page 19 of 31 3.5 Details Under OMR
L. Details of Production
Figure 3-17
Enter following detail for:
16. Oil (in metric Tonnes)
17. Gas (in M3)
18. CBM (in M3)
Item No. Type of Product Opening stock as on 1st January, 2015 Production value (in Rs.) Dispatches To refinery To market For house consumption
Page 20 of 31 Closing stock as on 31st December, 2015 [ col. (3+4)-(6+7+8) ]
M. Drilling and other rings, oil well and gas well and pipelines (for all mines)
Figure 3-18
Enter detail for Drilling and other rings, oil well and gas well and pipelines (for all mines) for given list of classifications in terms of Type of Rig and total number of units in use.
Page 21 of 31 Click to save the Form as Draft
Click to reach to previous page
Click to proceed with next tab
3.6 Equipment Info
N. Aggregate Horse-Power of Machinery and Equipment used/installed in the Mine
Figure 3-19
Enter following information:
Sr. No. Place Electrical Oil / Natural Gas / Steam Compressed Air
Click to add record
Page 22 of 31 Click to delete specific record Enter Voltage(s) at which current is being used:- o Lighting (in volt) o Power (in volt) Specify whether explosive(s) used in the mine? o Yes No
Click to save the Form as Draft
Click to reach to previous page
Click to proceed with next tab
3.7 Accidents Statistics
O. Accidents Statistics (during the three years)
Figure 3-20
Sr. No. Year Fatal Accident o Number o No. of person(s) killed o No. of person(s) seriously injured
Page 23 of 31 Serious Accident o Number o No. of person(s) seriously injured Reportable Accident o Number o No. of person(s) seriously injured Minor Accident o Number o No. of person(s) seriously injured
Click to save record
P. Initial/periodical medical examination (IME/PME) conducted during the year, 2015 [Rules 29B and 29P(1) of the Mines Rules, 1955]
Figure 3-21
Enter following detail for IME and PME (Departmental and Contractual numbers):
IME/PME Number of Persons Employed
Number of Persons Required to Undergo IME/PME Number of Persons Actually to Undergo IME/PME Number of Persons Declared Medically Unfit
Q. Appointment of Workmen's Inspectors [Rule 29Q of the Mine Act, 1995
Page 24 of 31 Figure 3-22
Enter following detail:
Number of workmen's inspectors required:
Number of workmen's inspectors provided: Number of safety committee meeting conducted during the year, 2015 (Rule 29V of the Mine Act, 1955):
Click to save the Form as Draft
Click to reach to previous page
Click to proceed with next tab
Page 25 of 31 3.8 Vocational Training
R. Vocational Training (Mines Vocational Training Rules, 1966)
Figure 3-23
Enter following detail in terms of Departmental and Contractual numbers:
Number of persons employed
Number of persons required to undergo vocational training Number of persons actually undergone vocational training Basic Vocational Training (under Rule 6) Refresher Training(under Rule 8)
Tick
Click to save the Form as Draft
Click to reach to previous page
Page 26 of 31 Click to Save the Form. Upon save Consolidated DGMS Return with all filled details will be displayed: You can sign the form using e-Sign or Digital Sign functionality:
Figure 3-24
Page 27 of 31 Figure 3-25
Page 28 of 31 Figure 3-26
Page 29 of 31 Click to sign the Form digitally
Click to edit the Form
Click to go to listing page
Click to e-Sign the Form
3.8.1 E-Sign
Figure 3-27
Enter Aadhar Number and click button. An OTP will be sent to your
Figure 3-28
Enter OTP and click button. System displays message as:
Figure 3-29
Page 30 of 31 You can find filled Returns on dashboard:
