User Manual

User Manual – Supplier Relationship Management (SRM)
U SE R MANUAL
VER S I O N 6 . 8
©This is the intellectual property of Reliance Retail Limited and unauthorized use of this document shall not be entertained.
Reliance Retail Limited Confidential Page 1 of 213

RevisionHistory
Reviewed & Release
Version A u t h o r (s) Description
Approved by Date
1.0 JP Supplier Relationship Management JB 29.05.2008

Direct Store Delivery (DSD) Invoice
2.0 JK JB 26.03.2011
processing & Reports
2.1 AA Query Management JB 01.03.2012
2.2 AA ASN Upload JB 04.01.2014
2.3 AA Statement of Accounts JB 28.02.2014
Supplier Relationship Management
2.4 AA & DG JB 11.02.2016
Enhancement – Phase I
2.5 JK Label Printing JB 21.04.2015
Supplier Relationship Management
2.6 SW & AA
Enhancement – Phase II JB
2.7 SW & AA Return to forecast Process (RTF) JB 06.10.2017
2.8 SW & AA IV Exception Report JB 15.03.2018
Header Field Description Changes for
2.9 SA JB 23.03.2018
ASN Template Files
Balance Amount Filter in IV Exception
3.0 AA JB 11.05.2018
Report
RCMS (Reliance Compliance Monitoring
3.1 AA JB 29.05.2018
System)
3.2 SW Know Your Invoice Status JB 12.06.2018
3.3 AA Sales & Stock Report JB 22.11.2018
3.4 SW Dispatch Intimation JB 14.12.2018
3.5 SW Password reset JB 13.03.2019
3.6 AA Sales & Stock Report Enhancement JB 05.04.2019
3.7 SA & AA Invoice Processing - IFMS JB 05.06.2019
3.8 SW & AA Transport Settlement JB 16.08.2019
3.9 NM & SW ASN Deletion JB 08.04.2020
4.0 BK, SW & SA IFMS- Create JB 24.04.2020
4.1 SA & AA Scroll Management – Rent Invoice JB 10.06.2020
4.2 SA Bill of Entry (BOE) JB 03.07.2020
4.3 SB Multiple Value Selection Functionality JB 31.07.2020

4.4 MD RTV (Returns) JB 04.09.2020

4.5 SB UI Improvement JB 29.10.2020
4.6 SA Return PO & IFMS Improvements JB 02.12.2020
4.7 SA PO Delivery Date Extension JB 30.12.2020
4.8 VB Purchase Indent JB 12.01.2021
4.9 BK TCS Posting JB 20.01.2021
5.0 MD SO (Returns) JB 22.01.2021
5.1 NM Query Management JB 03.03.2021
5.2 SB GST Mismatch Report JB 23.04.2021
5.3 NM Sales & Stock Reports JB 23.04.2021
5.4 NS UI Improvement JB 04.05.2021
5.5 SA Invoice Processing – Brands JB 27.05.2021
5.6 SB GST Mismatch Report- Enhancement JB 10.06.2021
5.7 MD Invoice Processing – 3PL JB 05.10.2021
5.8 SW AIC Automation JB 05.10.2021
5.9 SW Transport settlement JB 05.10.2021
6.0 NM ASN / Inv Upload & Inv for ASN JB 27.01.2022
6.1 SW Confirm/decline vehicle placement JB 08.02.2022
6.2 SW Resubmission against faulty invoices JB 08.02.2022
6.3 VB Fabric Billing Process JB 14.02.2022
6.4 NS RFID HU Barcode Generation JB 17.02.2022
6.5 NM Concurrent Reco JB 16.05.2022
6.6 NM Rent Scroll Management JB 15.11.2022
6.7 GJ ABAC Policy Acceptance JB 29.11.2022
6.8 NM Invoice Processing - ResQ JB 24.01.2022

Table of Contents
1. OBJECTIVE ............................................................................................................................................................................................................................................... 7
2. OVERVIEW ............................................................................................................................................................................................................................................... 7
2.1. Purchase Order ........................................................................................................................................................................................................................... 7
2.2. Advanced Shipping Notification (ASN) ............................................................................................................................................................................. 7
2.3. Invoice Processing ..................................................................................................................................................................................................................... 7
2.4. Query Management.................................................................................................................................................................................................................. 7
2.5. Label Printing .............................................................................................................................................................................................................................. 7
2.6. RTF (Return to Forecast) .......................................................................................................................................................................................................... 7
2.7. RCMS (Reliance Compliance Monitoring System)......................................................................................................................................................... 7
2.8. Reports .......................................................................................................................................................................................................................................... 7
3. LOGON ..................................................................................................................................................................................................................................................... 8
3.1. Password Reset:.......................................................................................................................................................................................................................... 9
4. PURCHASE ORDERS.......................................................................................................................................................................................................................... 14
4.1. List of New Purchase Orders .............................................................................................................................................................................................. 14
4.2. List of Confirmed & Closed Purchase Orders .............................................................................................................................................................. 16
4.3. Print Purchase Order ............................................................................................................................................................................................................. 17
4.4. Download Purchase Order .................................................................................................................................................................................................. 19
4.5. ASN Template for Purchase Order ................................................................................................................................................................................... 20
4.6. Confirm Purchase Order....................................................................................................................................................................................................... 21
4.7. Export List of Purchase Orders to Excel .......................................................................................................................................................................... 22
4.8. Fabric Billing Process ............................................................................................................................................................................................................. 23
4.8.1 For Fabric Vendor .............................................................................................................................................................................................................. 23
4.8.2 For Garment Vendor ........................................................................................................................................................................................................ 33
4.8.3 Reports .................................................................................................................................................................................................................................. 38
4.9. Purchase order Details .......................................................................................................................................................................................................... 39
4.9.1 Purchase Order-Item Details ......................................................................................................................................................................................... 41
4.9.2 Display Document Flow................................................................................................................................................................................................... 43
4.9.3 Display ASN (Shipping Notif.) ....................................................................................................................................................................................... 44
4.9.4 Display Goods Receipt ..................................................................................................................................................................................................... 45
4.9.5 Display Invoice .................................................................................................................................................................................................................... 46
4.10. Change Purchase Orders ..................................................................................................................................................................................................... 46
4.11. PO amendment status report ............................................................................................................................................................................................ 50

4.12. PO Delivery Date Extension ................................................................................................................................................................................................ 51

4.12.1 Create Tracking Number................................................................................................................................................................................................. 52
4.12.2 Accept / Reject Tracking Number ............................................................................................................................................................................... 54
4.12.3 Delete Tracking Number ................................................................................................................................................................................................ 54
4.13. Purchase Indent ...................................................................................................................................................................................................................... 55
4.13.1 Indent Header ..................................................................................................................................................................................................................... 56
4.13.2 Indent Item Details............................................................................................................................................................................................................ 59
4.13.3 Create Indent ...................................................................................................................................................................................................................... 63
4.13.4 Reports .................................................................................................................................................................................................................................. 67
5. ADVANCED SHIPPING NOTIFICATION (ASN) ......................................................................................................................................................................... 69
5.1. ASN template download ...................................................................................................................................................................................................... 69
5.2. ASN / Inv upload .................................................................................................................................................................................................................... 70
5.3. Inv For ASN ............................................................................................................................................................................................................................... 76
5.4. ASN status report ................................................................................................................................................................................................................... 81
5.5. RFID HU Barcode Generation............................................................................................................................................................................................. 85
6. INVOICE PROCESSING ..................................................................................................................................................................................................................... 87
6.1. Purchase Orders ...................................................................................................................................................................................................................... 87
6.2. INVOICE PROCESSING .......................................................................................................................................................................................................... 96
6.2.1 Invoice Processing - IFMS ................................................................................................................................................................................................... 96
6.2.2 Invoice Processing - Brands.............................................................................................................................................................................................. 102
6.2.3 Invoice Processing – 3PL .................................................................................................................................................................................................... 106
6.2.4 Invoice Processing - ResQ.............................................................................................................................................................................................................................107
6.3. Transport Settlement........................................................................................................................................................................................................... 108
6.3.1 Primary Market: Transportation Mode M2 ............................................................................................................................................................ 109
6.3.2 Confirm/decline vehicle placement: ......................................................................................................................................................................... 109
6.3.3 Proof of Delivery Document Against TCN ............................................................................................................................................................. 112
6.3.4 Submit Your Invoice Number.......................................................................................................................................................................................... 115
6.3.5 Invoice Settlement .......................................................................................................................................................................................................... 115
6.3.6 Reports ................................................................................................................................................................................................................................ 116
6.3.7 Defective Invoices (Resubmission against faulty invoices) .............................................................................................................................. 117
6.3.8 Secondary Dedicated and secondary market: ...................................................................................................................................................... 117
6.3.9 Generate Invoice .............................................................................................................................................................................................................. 118
6.3.10 Report .................................................................................................................................................................................................................................. 121
6.4. Scroll Management .............................................................................................................................................................................................................. 123

6.4.1 Rent Scroll Management ..................................................................................................................................................................................................... 123

7. QUERY MANAGEMENT ................................................................................................................................................................................................................. 124
7.1. Create New Query ................................................................................................................................................................................................................ 124
7.2. Query Status Check .............................................................................................................................................................................................................. 126
8. OTHER SERVICES.............................................................................................................................................................................................................................. 128
8.1. Label Printing ......................................................................................................................................................................................................................... 128
8.2. RTF Process ............................................................................................................................................................................................................................. 130
8.3. RCMS (Reliance Compliance Monitoring System) .................................................................................................................................................... 135
8.3.1 Compliance Entry............................................................................................................................................................................................................. 136
8.3.2 Compliance Status .......................................................................................................................................................................................................... 144
8.4. Dispatch Intimation: ............................................................................................................................................................................................................. 145
8.4.1 Upload ................................................................................................................................................................................................................................. 145
8.4.2 Update POD....................................................................................................................................................................................................................... 148
8.4.3 Report .................................................................................................................................................................................................................................. 149
8.5. Bill of Entry (BOE) .................................................................................................................................................................................................................. 150
8.6. Audit Inspection Certificate (AIC) ................................................................................................................................................................................... 154
8.7. AIC Process inspection: ...................................................................................................................................................................................................... 156
9. REPORTS ............................................................................................................................................................................................................................................. 157
9.1. Statement of Accounts ....................................................................................................................................................................................................... 157
9.1.1 Print Payment Advice / Debit Note .......................................................................................................................................................................... 158
9.2. Procure to Pay........................................................................................................................................................................................................................ 159
9.3. IV (Invoice) Exception Report ........................................................................................................................................................................................... 161
9.4. Know your Invoice Status .................................................................................................................................................................................................. 167
9.5. Sales & Stock.......................................................................................................................................................................................................................... 169
9.6. RTV (Returns).......................................................................................................................................................................................................................... 172
9.7. TCS Postings ........................................................................................................................................................................................................................... 180
9.8. SO (Returns) ............................................................................................................................................................................................................................ 190
9.9. GST Mismatch Report ......................................................................................................................................................................................................... 195
9.10. Concurrent Reco ................................................................................................................................................................................................................... 210

1. OBJECTIVE
The core objective of this document is to articulate the system process involved in SRM.
2. OVERVIEW
The Supplier Relationship Management (SRM) application provides strategic value through sustainable cost
savings, contract compliance, and quick time-to-value. SRM helps you optimize procurement operations with
an integrated, scalable platform and business user interface that enables the full source-to-pay process.
This document covers the following areas:
2.1. Purchase Order

View list of fresh & confirmed Purchase orders raised by Reliance Retail. Print and download PO(s) details, download
ASN template for PO(s). Additionally, upload MRP, EAN & Case Size changes for PO(s) and view the amendment
status.
2.2. Advanced Shipping Notification (ASN)

Upload ASN data and view the subsequent ASN status.
2.3. Invoice Processing

Process invoice documents along with JMS documents of services provided and POD (Proof of Delivery) for transportation
services.
2.4. Query Management

Register queries and check the query status using this option.
2.5. Label Printing

Print labels for listed articles using this option.
2.6. RTF (Return to Forecast)

To confirm shipment against demand forecasted by Reliance.
2.7. RCMS (Reliance Compliance Monitoring System)

Upload compliance documents against service work orders and check compliance approval status.
2.8. Reports
2.8.1. Statement of Accounts: to view the ledger book. Also to print payment advice/debit
noteand export the ledger to an excel sheet for easier access.

2.8.2. C Form: to view the list of invoices with & without C forms issued.
2.8.3. Procure to Pay: to view the list of Goods Receipt (GR), Cancelled GR & Return Deliveries.
2.8.4. IV Exception Report: to view, accept and reject short payment invoices in advance
(priorto final clearing).
2.8.5. Know Your Invoice Status: to check invoice status/stage.
2.8.6. Sales & Stock: to view sales and stock data.
2.8.7. RTV Returns:
2.8.8. TCS Postings:
2.8.9. SO (Returns):
2.8.10. GST Reconciliation:
2.8.11. Fabric Billing Process
3. LOGON
Enter User ID
Enter Password
Click On logon
button to login
Change Password
Password Reset

3.1. Password Reset:

If you forgot your password or user is locked, click on ‘Forgot your password’ button, Following
new screen will be open to reset password.
User ID
Valid Email ID
Submit
Enter Valid SRM user ID.

1. Enter mail ID mapped in vendor master for user.
2. Click on submit button to reset password.
a. If Email id entered is not available in vendor master following error message given.
b. If Email id exist in vendor master but not authorization to reset password, following popup will be display

c. If password reset successfully, a onetime password (OTP) will be send to entered mail id and intimation will be
send to all other mail d maintain in vendor master. Following success message will be appear on screen.
d. Login on SRM portal with OTP sent via Email

After login into SRM following ABAC policy pop will be displayed. To view detailed ABAC policy click on hyperlink (Click here)
On click of reject button, User will logged out.

On click of accept button, Following screen will appear. Click on OK
Post logon following screen will appear
1. Name of the vendor and the date & time the site was last visited.
2. Home:
3. Purchase Orders: Displays all purchase orders including New, Confirmed & Closed PO’s.
3a. New: Displays New, Changed and Deleted PO’s.
3b. Confirmed & Closed: Displays all POs that are confirmed and closed in SRM.
3c. Change Purchase Orders: Upload PO Amendment
3d. PO Amendment Status: PO Amendment status report.
4. All ASN
3a. upload ASN data

3b. ASN status.

5. Invoice
Processing 5a.
Process Invoice 5b.
IFMS
5c. Transport settlement
6. Reports: Displays various reports.
6a. Statement of Accounts
6b. C Form
6c. Procure to Pay.
6d. IV Exception Report.
6e. Know Your Invoice Status.
6f. Sales & Stock
7. Query Management: to create new queries & check the status of open/closed queries.
7a. to create new queries.
7b. to check the status of open/closed queries.

8. Other Services:
8a. to print labels for listed articles.
8b. RTF Process.
8c. RCMS (Reliance Compliance Monitoring System).
8d. Dispatch intimation.
4. PURCHASE ORDERS
Displays the count of New and Confirmed & Closed Purchase Orders (POs) raised on the logged in vendor.
4.1. List of New Purchase Orders

Displays the fresh list of purchase orders with status NEW, CHANGED and DELETED Click New to open
the list of fresh PO
Click hyperlink “New” to view list of fresh purchase orders. A new tab will open as shown below with following
selection data.
1. Company Code (defaulted with option All Companies)
2. Order Type (defaulted with option All)
3. Purchase Order Date
4. Purchasing Group
5. Submit

Return Purchase Orders are highlighted in Red
Select Company Code & Order type from dropdown list, select Purchase Order Date range and Purchasing Group
and then click on SUBMIT button to fetch purchase orders. Following screen will appear.
1. PRINT: to download single or multiple purchase orders in printable PDF format.

2. DOWNLOAD EXCEL: to download single or multiple purchase orders with order details in Microsoft format.
3. DOWNLOAD TEXT: to download single or multiple purchase orders with order details in Pipe Delimited
textformat.
4. ASN TEMPLATE: to download ASN upload template for single or multiple purchase orders with
orderdetails in Microsoft Excel format.

5. CONFIRM PURCH. ORDER: allows to confirm single or multiple purchase orders for delivery & quantity.
6. EXPORT LIST TO EXCEL: allows to export the on screen list of order header details to Microsoft Excel file.
7. HYPERLINKED Order Number: to display selected Purchase Order.
8. SEARCH: to search data in screen.
9. JMS TEMPLATE: to download JMS upload template for single or multiple service purchase orders
withorder details in Microsoft Excel format
10. NO. OF ENTRIES: to display no. of entries per page.
4.2. List of Confirmed & Closed Purchase Orders
Displays the list of previously confirmed or closed purchase orders with status CONFIRMED &
CLOSED
Click to view Confirmed

& Closed Purchase
Orders
Click hyperlink “Confirmed & Closed” to view list of purchase orders. A new tab will open as shown below with following
selection data.
1. Company Code (defaulted with option All Companies)

2. Order Type (defaulted with option All)
3. Purchase Order Date
4. Purchasing Group
5. Submit
6. Include Closed Orders: When checkbox “Include Closed Orders” is checked both
Confirmed and Closed Purchase orders are displayed.

7. PRINT: to download single or multiple purchase orders in printable PDF format.

8. DOWNLOAD EXCEL: to download single or multiple purchase orders with order details in
Microsoft Excel format.
9. DOWNLOAD TEXT: to download single or multiple purchase orders with order details in
Pipe Delimited text format.
10. ASN TEMPLATE: to download ASN upload template for single or multiple purchase orders
with order details in Microsoft Excel format.
11. EXCEL: allows to export the onscreen list of order header details to Microsoft Excel file.
12. HYPERLINKED Order Number: to display selected Purchase Order.
13. JMS TEMPLATE: to download JMS upload template for single or multiple Service purchase
orders with order details in Microsoft Excel format.
14. Return Purchase Orders are highlighted in Red
15. NO. OF ENTRIES: to display no. of records per page.
4.3. Print Purchase Order
To print Purchase Order select single or multiple purchase order rows and click on PRINT button as
shown below.
Click on the
print Button.
Select
PO

Popup to Open or Save PO.ZIP file will appears as shown below.
Click of “Open” to view Purchase Order wise pdf files ready for print.

4.4. Download Purchase Order
To download and save Purchase Order select single or multiple purchase order rows and click on
DOWNLOAD button as shown below. Download excel
or Text Button
Select PO
Single PO in EXCEL format
Multiple POs in EXCEL format.
Single PO in TEXT PIPE DELIMITED format.

Multiple POs in TEXT PIPE DELIMITED format.
4.5. ASN Template for Purchase Order
To download & save ASN template of Purchase Order select single or multiple purchase order rows
and click on ASN TEMPLATE button as shown below.
Click on ASN
Template Button
Select
A popup to Open or Save ASN template.xls file will appears as shown below.
Click of “Open” to view ASN Template of Purchase Order as shown below.
Click of “Save” to save ASN Template of Purchase Order as shown below.

Note: PO Open Qty column in ASN template is only to display the line item pending quantity
and not for ASN upload.
4.6. Confirm Purchase Order
To Confirm Purchase Order select single or multiple purchase order rows and click on CONFIRM
PURCHASE ORDER button as shown below.
Click on
Confirm
Select Purchase
Order.
On click of confirm button following pop-up will appear.
On click of “I Agree” PO will get confirmed, and following confirmation message will display,

The confirmed Purchase Orders will be cleared from the List of New Purchase Orders and will be updated in List of Confirmed
& Closed Purchase Orders with status as CONFIRMED.
Status updated to
Confirmed
4.7. Export List of Purchase Orders to Excel
To export on screen list of Purchase Orders into Excel file, select single or multiple purchase order rows
and click on EXPORT LIST TO EXCEL button as shown below.
Click on Export
to Excel Button
A popup to Open or Save Purchase Order Header Details.xls file will appears as shown below.

Purchase Order list will be exported to Excel file as shown below.
4.8. Fabric Billing Process

4.8.1 For Fabric Vendor
o Functionalities available to Fabric Vendor:
o Create ‘Dispatch’ against Fabric PO.
o Edit previously created Dispatch which has not been approved for ASN.
o View report pertaining to the same.
In ‘Purchase Orders’ section – select ‘New’ option for new POs, or if PO is confirmed, select ‘Confirmed & Closed’
option.
New POs
Confirmed &
closed POs

On selecting PO, following buttons will be displayed.

User to click on ‘Dispatch’ button.
Dispatch Button
Click on ‘Dispatch’ button to proceed further.
If selected Purchase Order is not a Fabric PO, then following error will be displayed.

If selected Purchase Order is a Fabric PO, then following screen will be opened.
Create Dispatch
Button
If selected Fabric PO has previous Dispatches created, if any, then those Dispatches will be shown on screen:
Create Dispatch
Button
To create new Dispatch, click on ‘Create Dispatch’ button.

Following screen will be opened.
Selected Fabric PO Submit Button

Clear Button
Download Template Button
Field for Header Section

Supporting Dispatch line Validate Button
Documents Section item details
Screen contains following sections/buttons:

Download Template Button – Downloads pre-filled excel template with Fabric PO line item details
Submit Button – To Submit entered header details, selected supporting documents to create Dispatch
Clear Button – To clear entered header details, selected supporting documents
Header Section – Mandatory header fields for ASN creation
Validate Button – To validate data in excel file
Supporting Documents Section – To upload Excel file with Dispatch line item details, supporting documents – Invoice
file, E-Way Bill file, LR Copy file, Others file.

Header Section contains following fields, with all fields mandatory:
Garment Vendor
Header fields validations:
Name from
Invoice Date cannot be in the future.
Fabric PO
Delivery Date cannot be in the past.
Supporting Documents Section contains following fields:
Supporting Documents Section:

Invoice file – Mandatory file, only pdf/jpg allowed
E – Way Bill file – Mandatory file, only pdf/jpg allowed
LR Copy file – Mandatory file, only pdf/jpg allowed
Others file – Optional file, only pdf/jpg/xlsx allowed
Download Template Button:

On click of ‘Download Template’, prefilled template with Fabric PO line item details will be downloaded:
Download Template Button validations:

Fabric PO must be linked with Garment PO (activity to be done by RR Category Team).
Template contains following pre-filled fields with details of Fabric PO line items:
Fabric PO
Fabric PO Line Item
Article Description

Fabric PO Open quantity

RR PO Rate
Base Unit of Measure
Following fields in template are to be entered by user:

Dispatch Quantity – Mandatory field, quantity being supplied for line item in current Invoice
Base Amount – Mandatory field, amount of Dispatch Quantity being supplied
Tax Amount – Optional field
Landed Cost – Optional field
Template field validations:

Dispatch Quantity – Numeric field, cannot be greater than PO Open quantity, considering PO tolerance
Base Amount – Numeric field, cannot be greater than base amount calculated on Dispatch Quantity & RR PO rate
Tax Amount – Numeric field
Landed Cost – Numeric field
After entering details in template file user must upload the excel file in Dispatch Details field and click on ‘Submit’
button.
Errors, if any will be shown on screen & Supporting Document section will NOT be editable.
If no errors are present, following message will be shown & Supporting Document section will be editable.

Supporting Documents section will be editable
After entering all details & selecting supporting documents, user to click on ‘Submit’ to create Dispatch:

On click of Submit, errors if any will be displayed on screen:
On click of Submit, if no errors are present, then Dispatch ID will be created successfully:

Created Dispatch ID will be shown against PO as below:
Dispatch ID
Click on Dispatch ID to view/edit its details.
Following screen will be opened containing all data previously uploaded by user during Dispatch creation.
Header Section
Submit Button Clear Button
Line Item Section
Header fields can be edited directly. Supporting

To edit line item details, click on ‘Download Existing Data’ button. Documents Section
Following excel template will be downloaded with previously uploaded data.

User can edit desired fields and upload the excel file. Same validations done during Dispatch creation will be
applicable.
User can view previously uploaded files by clicking on the hyperlink against each file. Depending on format of file, it
will either be opened or downloaded.
If user wishes to change previously uploaded file, he may choose desired file. User may leave the file section blank in
case no changes are to be made.
Please note on uploading new file, previously uploaded file will be replaced with the new file.
After selecting dispatch details file, new supporting documents if any; user to click on ‘Submit’ button.
Errors if any, system will display the same on screen.
If not, success messages will be shown on screen.
Note: Dispatch editing will only be allowed as long as Dispatch ID is not approved for ASN. If approved, Dispatch
cannot be edited. On screen – all input fields will be disabled, & ‘Submit’ button will be hidden as shown below.

4.8.2 For Garment Vendor

Functionalities available for Garment Vendor:
o View Dispatch Details against Fabric PO, it’s Dispatch ID
o View RR Sales Invoice & confirm Fabric GRN
o View report pertaining to the same.
On SRM home page, under ‘Others Service’ section, ‘Confirm Fabric GRN’ option will be shown.
Confirm Fabric GRN

On clicking on Confirm Fabric GRN link, following screen will be opened.
Input Section Submit Button
RRL Sales Invoice

List of Invoices
Fabric Invoice Number
section
User can make use of following input fields in Input Section to fetch desired Fabric Invoice & details:
Fabric Invoice Date
Fabric PO
Fabric Invoice No
Pending for GRN checkbox
In List of Invoices section, by default, all Fabric Invoice for which GRN confirmation is pending by Garment Vendor
will be shown on screen.
On click of RRL Sales Invoice hyperlink, a pdf copy of the invoice will be opened.
On click of Fabric Invoice hyperlink, following page will be shown with all details uploaded by Fabric Vendor against
the selected Fabric Invoice.

Following screen will be opened:
Dispatch Header Data Submit Button
Supporting
Dispatch Line Item Data Download GRN
Documents uploaded Input fields to be
Confirmation
by Fabric Vendor entered by
button
Garment Vendor
User can view Dispatch Details, supporting documents uploaded by Fabric vendor.
To confirm GRN, user must enter following fields:
Received Qty - Mandatory
QC Pass -Only ‘Y’ or ‘N’ allowed - Mandatory
Either of QC Accept quantity or QC Reject quantity – Mandatory
Remarks – Optional
After entering above fields, user must print, physically sign & upload the GRN confirmation file.
To print – click on ‘Download GRN confirmation’ button.

Following pre-filled pdf file will be opened. User to print the same & physically sign it.

Following pdf file will be opened.

User to upload the signed GRN confirmation file in the signed GRN confirmation option & click on Submit.
Note: Signed GRN confirmation must be mandatorily uploaded.
Download GRN
Confirmation
button
On Submit, errors if any will be displayed on screen.

If no errors are present, GRN confirmation will be saved.

Note: Once GRN confirmation is saved successfully, user cannot edit the data. On screen – all input fields will be
disabled, & ‘Submit’ button will be hidden as shown below.
4.8.3 Reports
To view reports pertaining to Fabric Billing Process, on SRM home page, under Reports section, click on ‘Fabric
Billing Process’ option.
Following screen will be opened:
Input options available:

Dispatch ID – Multiple allowed
Fabric PO – Multiple allowed
Garment PO – Multiple allowed
Dispatch Date – Multiple allowed

User to enter desired input & click on ‘Submit’.

Data relevant to respective vendor will be displayed on screen.
4.9. Purchase order Details
To display Purchase Order details click on hyperlinked Purchase Order number as shown below.
Click on
Purchase Order
Following new screen will appear showing the order details of selected PO.

Print PDF
Download PO
Header Details:
in Excel or
Text Format
Terms of Delivery
Back to
PO List
Follow-On
Documents list
Terms of
Payment Purchase Order
Total Value

Item details and partner information: Order Item

Details
Partner
Information
Purchase
Order Message
4.9.1 Purchase Order-Item Details
To display Item details click on hyperlinked Item Number or Item Description as shown below.
Click on Item
Description
A new screen with Item details will appear as shown below.

Back To Display PO
Scroll Previous
Item or Next
Delivery Timeline
details
Order Details

Item Data & Partner Information:

Order quantity
& Value
Partner information:
Item Price & Tax Details:

Line item price
list
4.9.2 Display Document Flow
To view follow-on documents for a purchase order click on DISPLAY DOCUMENT FLOW button. A new
screen with hyperlinked follow-on documents (Purchase Order, ASN (Shipping Notif.), Goods
Receipt and Invoice) will appear as shown below.
Click on Display
Document Flow

To display any document click on hyperlink “document number” or “BACK TO DOCUMENT” button.
4.9.3 Display ASN (Shipping Notif.)
To view ASN details click on hyperlink “ASN (Shipping Notif.)” on Display Document Flow
screen. A new screen will appear as shown below.
ASN
Header
ASN Item

4.9.4 Display Goods Receipt
To view Goods Receipt details click on hyperlink “Goods Receipt” on Display Document Flow screen.
A new screen will appear as shown below.
Goods Goods
Receipt Receipt Item
Data
To print goods receipt click on PRINT button, a popup to Open or Save GR.ZIP file will appears as
shown below.

4.9.5 Display Invoice
To view Invoice details, click on hyperlink “Invoice” on Display Document Flow screen. A new
screen will appear as shown below. Invoice
Header Data
Invoice Item
Data
4.10. Change Purchase Orders
POs can be amended to change Delivery Date, MRP, Case Lot Size and EAN. To upload PO changes,
click on hyperlink “PO UPLOAD” as shown below.
Select
upload PO

A new screen as shown below will appear.

Click to
downloa
d
File
upload Browse
fileto Click SUBMIT to
upload PO
Click UPLOAD GUIDANCE button to refer the fields & their type details in upload file.

Click DOWNLOAD TEMPLATE button to download the file template. A excel file with name “PO
Amendment Template” will open on screen as shown below.
Enter PO number, Line Item number and the change to be updated (Delivery Date or MRP or Case Lot
Size or EAN) and save file in .xlsx format
Click BROWSE button to select the saved file. A popup as shown below will appear to choose the file.
After file selection click on SUBMIT button to upload the file as shown below.

A success message as shown below will appear after error free file upload.
Please note the upload file should be of .XLSX format only.
1. Error messages will appear in case of following

2. Upload file is blank
3. PO Number and/or Line Item Number is blank
4. All fields (Delivery Date, MRP, and Case Lot Size & EAN) are blank.

4.11. PO amendment status report

To view amended PO status report, i.e. data uploaded, errors and change log. To display report click on hyperlink “PO
amendment status” as shown below.
Click to
view Report
New screen as shown below will appear.
Click to
Select report view report
Enter PO Enter date type from
number range dropdown
1. Data uploaded: Select report type “Data uploaded” to display report of uploaded PO data. On clicking submit
button following uploaded data report will display.
Excel
Export

2. Errors: select report type “Errors” from the dropdown to display Purchase orders having errors. On clicking
submit button following Error report will display.
Excel
Export
3. Change log: select report type “Change log” from the dropdown to display Purchase orders change log. On
clicking submit button following change log report will display.
Excel
Export
4.12. PO Delivery Date Extension

Click on link PO Delivery Extension under the section Amend PO

A new window for Purchase Order Delivery Date Extension will open.
Select Date Range, Tracking Number and Purchase Order Number on selection screen and click on submit button.
All relevant Tracking Numbers will be displayed on screen for the given selection criteria.
4.12.1 Create Tracking Number
On clicking “Create” Button “Purchase Order – Delivery Date Extension Create” page will open.
Provide Purchase Order Numbers and Click on ‘Fetch Button to derive lines on the combination of ‘PO + Style Code +
Colour’
Provide required Extension Dates and reason for extension for each line and calculate LD followed by Submit.
Confirmation Popup will appear as shown in below screenshot.

On Click on ‘Yes’ button ➔ new Tracking Number gets generated.
Note:
Create Tracking Number using Excel upload is available as alternative.
After successful data Fetch User has to click on ‘Download Excel’ button; which will download prefilled excel template as
below
Provide Extension dates and Reason Codes within excel file and upload the file using Upload Excel functionality as
shown.

Follow steps mentioned earlier to provide required Extension Dates and reason for extension for each line and calculate
LD followed by Submit.
4.12.2 Accept / Reject Tracking Number
On click of Tracking Number hyperlink provided on page ‘PURCHASE ORDER - DELIVERY DATE EXTN’; new page ‘PURCHASE
ORDER - DELIVERY DATE EXTN DETAILS’ will get open as shown below.
Details of the respective tracking number will get displayed in tabular format along with Accept / Reject functionality.
On click of Accept / Reject button popup for confirmation will appear. On click of ‘Yes’ respective Tracking Number
will get accepted / rejected successfully.
4.12.3 Delete Tracking Number
On click of delete button for selected Tracking Number; confirmation popup will appear. On click of ‘Yes’ button respective
Tracking Number will get deleted successfully.

4.13. Purchase Indent

To create new Purchase Indent, view existing Indent Status & Reports.
Click on
Purchase
Indent option.
Following Page will be opened.
Following functionalities are available:

1. View Indent Header Details
2. View Indent Item Details – Opened on clicking Indent Tracking Number
3. Create Indent
4. View Summary Report
5. View Detail Report
6. View Indents Pending for PO creation

4.13.1 Indent Header
Indent Header Screen shows following details:
a. Indent Tracking Number – Previously created tracking numbers for vendor. In case of parent vendor,
details of child vendor(s) indent will also be visible.
b. Vendor Code
c. Vendor Name
d. Vendor City
e. Total Lines – Total number of Items/Lines in Indent.
f. Approved Lines – Total Number of Items/Lines in Indent approved by Category team.
g. PO Lines – Total Number of Items/Lines in Indent for which PO(s) is/are created.
h. Status – Status of Indent
Status Status Description
Fully Approved All Indent Lines approved
Parrtially Approved Some Indent Lines are approved. Others either Rejected/Deleted by Vendor
Fully Rejected All Indent Lines rejected
Pending When Indent has at least one line pending for Approval/Rejection
Deleted All Indent Lines are Deleted by Vendor.

Following Input Options are available:
a. Indent Tracking Number – Header details of entered Tracking Number Shown.
b. Indent Date – Header details of entered Indents created in entered date range shown. (Date Range of last 30 days
defaulted)

c. If “Pending for PO” check box is selected; the Indents with Lines/Items that are approved & PO not created are shown.
Download Header Details in Excel option
a.) On click of “Excel” button, all Indent Header details displayed on screen are downloaded into an excel file.
b.) Delete Indent Button
• On click of “Delete Indent” button, all Lines/Items of selected Indent (Check Box) are marked as “Deleted”.
• Only Indent with Lines/Items having status as “Pending” can be Deleted.

4.13.2 Indent Item Details

• To view Indent Item details, click on the Indent Tracking Number hyperlink.
• Following Page with Line Item details of Indent will be displayed.

• On click of “Delete Lines” button, selected Lines/Items (Check Box) will be marked as “Deleted”.
• Only Indent/Lines that are not Approved/Rejected by category team, can be Deleted.


On click on “Excel” button, on screen data will be downloaded onto an Excel file.

4.13.3 Create Indent

• Click on “Create” button to create a new Indent.
• Following Page will be displayed.
• On click of “Upload Guidance” button, following table is displayed.

• On click of “Download Template”, an Excel file with template will be downloaded.
Note: Only “XLS” or “XLSX” files will be allowed.

Sample upload data:
On clicking Upload button:

• Data uploaded in Excel file will only be validated & displayed on screen with Errors/Warnings if present.
• If any Errors/Warnings exist a pop up will be shown; “Error/Warning” field will display the same.
• Warnings can be ignored.
• Errors need to be corrected & file should be re-uploaded.
On Save:
• Data uploaded in Excel file will be validated & if found to be error free Indent Tracking Number will be generated &
displayed on screen.
• A unique Indent Tracking Number will be generated for every unique Vendor Code in Excel file.
• Created Indent Tracking Number(s) will be displayed in a pop up.

• If any Errors/Warnings exist a pop up will be shown; “Error/Warning” field will display the same.
• Warnings can be ignored.
• Errors need to be corrected & file should be re-uploaded.

4.13.4 Reports
Two types of reports are available:
a) Summary Report
b) Detail Report
Summary Report:
• To view summary report, select the “Summary Report” check box, and enter desired Indent Tracking Number/ Date
Range and click on “Submit” button
• A report of all the POs created against the entered Indent Tracking Number or the input Date Range is displayed
on screen.
• All data displayed is PO header level data.
• On click of Excel button, on screen data is downloaded into an Excel file.

Detail Report:
• To view detail report, select the “Detail Report” check box, and enter desired Indent Tracking Number/ Date Range and
click on “Submit” button.
• A report of all the POs along with their line item wise details, created against the entered Indent Tracking Number or the
input Date Range is displayed on screen.
• All data displayed is PO item level data.
• On click of Excel button, on screen data is downloaded into an Excel file.

5. ADVANCED SHIPPING NOTIFICATION (ASN)

Download ASN template and upload ASN data.
5.1. ASN template download
Downloads ASN template in excel sheet with data populated from the PO. Fill other mandatory
fields and save the file without the headings in .txt format or with the headings in .xlsx to upload.
Download
ASN template
Select PO
A popup to Open or Save ASN template.xls file will appears as shown below.
Click of “Open” to view ASN Template of Purchase Order as shown below.

Click of “Save” to save ASN Template of Purchase Order as shown below.
5.2. ASN / Inv upload
Upload ASN file in text or excel (*.xlsx) format.
A new window for ASN Upload as shown below will open.
Note:
1. Only Tab Delimited (*.txt) and Excel (*.XLSX) file types are supported.
2. ASN Serial No. file is mandatory only while uploading serial numbers.
ASN Main File & ASN Serial Number File Upload formats.
Tab Delimited (*.txt) as shown below.
Excel (only *.XLSX) as shown below.

Select the file to upload through Browse button.
Select the file to be uploaded

Click on Clear to
upload New ASN data
file
Click on Submit to
upload file
Click on Submit button to upload the ASN. Following screen will appear on successful upload of ASN
as shown below. Note down the upload Tracking Number.
If any error exist the error messages will be displayed as shown below. Rectify the errors and reload the
file.

Error message log

• Invoice Upload with ASN
Along with ASN main file, ASN Serial No. File, ASN HU file, you can upload Invoice by using invoice upload
option
Click the checkbox

for Invoice Upload
After clicking on Checkbox Fill all the mandatory fields:

1. ASN Main File Upload.
2. Vendor GSTN.
3. Customer GSTN.
4. Invoice Amount.
5. Invoice PDF Upload.

Upload ASN Main file
Enter Customer GSTN Enter Invoice Amount

Enter Vendor GSTN
Upload Invoice PDF
After that, click on submit to submit ASN along with Invoice
Click On Submit

5.3. Inv For ASN
To view Uploaded Invoices, Click on Hyperlink “Inv for ASN” as shown below
A new tab will open as follows:
Click on create
To “Create” new invoice record, click on create as shown above, a new page will open as follows:

Fill out all the mandatory fields, PO number, Invoice Number, Invoice Amount, Invoice Date, Vendor GSTN,
Customer GSTN and Invoice PDF and click on submit
Click on Submit
Website will show a success message after successful upload

To Reupload Invoice for a record Select a record and click on reupload
Click on ReUpload
Select A record
A new Page will open as follows, Upload a file and click on submit to re-upload

Click on submit
Upload a file
A success message will appear as follows:

To delete an invoice record, select a record and click on delete
Click on delete
Select a record
A success message will appear as follows:

5.4. ASN status report
To view ASN status click on hyperlink “ASN STATUS” as shown below.
Click on ASN status link
A new tab will open as shown below.
By default upload date range of 92 days will be populated, the current date will be populated TO
DATE field.
Fill in Tracking Number or Invoice Number or Purchase Order Number and Upload date to fetch the
required ASN data.

Click SUBMIT button to fetch the data as shown below.
Excel export
Scroll to right hand side to view other details.
To export on screen ASN status report click on DOWNLOAD button, a popup to Open or Save ASN
Status.xls file will appears as shown below.
On click of Open Button It Open ASN Status Excel File as shown below.

Delete ASN
To delete ASN first click on hyperlink “ASN STATUS” as shown below. A new
tab will open as shown below.
By default upload date range of 92 days will be populated, the current date will be populated in TO DATE
field
Click on checkbox Delete ASN and Fill in Tracking Number or Invoice Number or
Purchase Order Number and Upload date to fetch the required ASN data for
Deletion as shown below.
Select this delete ASN checkbox

Step2: Then click on delete button
Step1: Select the ASN/ASNs which you want to delete.
A success message as shown below will appear after deletion.

The deleted ASNs will be updated in list of ASNs with status as D.
Status updated to D

5.5. RFID HU Barcode Generation

Click on link RFID HU Barcode Generation under the section Advanced Shipping Notification (ASN).

Following screen will appear. Enter No. of Labels to print HU barcodes and click on Print Preview button.
HU Barcode preview will appear on screen.

Click on Download button, to download the print in PDF format and save at required destination.
6. INVOICE PROCESSING
6.1. Purchase Orders
Click on link Purchase Orders under the section DSD Invoice Processing
Process Invoice
A new window for DSD Invoice Processing will open.

Select Company Code from drop-down and enter Purchase order Document Date in selection screen.

Note: The date range cannot exceed 180 days. User manual can be downloaded in PDF format by clicking on
User Manual.
Click on submit button. All relevant purchase orders will be displayed on screen for the given
selection.
2. Click on open
GRN to create
Invoice
1. Select Purchase Order

Select the Purchase order which is to be processed for Invoice creation.
Note: You can create Invoice only if the purchase order is CONFIRMED by clicking PO
Confirmation button. PO confirmation is not required to view goods receipts for PO that
are pending for invoice creation. You will only be allowed to process DSD PO.
Clicking on “Open GRNs” following messages appears for the change in process:
Clicking on “OK” you

can proceed further

Clicking on “OK” all the open GRNs for the selected PO are displayed as in the below screen:
You Can check data

“Article wise” Or “Store
wise” By clicking relevant
dropdown
A new screen will appear showing all the “Open GRNs of the PO” for which invoices are not created.
Base amount, Tax amount

and total amount will
initially blank
Then the Base amount, Tax amount and Total amount should change as per the GRNs selected as
shown in the below screen:

Base amount, Tax amount

and total amount will
reflect when GRN
document is selected
The “Invoice/Challan” column shows the Invoice/Challan number submitted by you along with the
delivery to Stores.

The displayed data can also be downloaded to MS-Excel by clicking on the “Export to Microsoft
Excel” button.
Export to Excel
You can scroll down to see tax breakup of GRN item line. The Tax breakup will display as bellow
Note:
1. When one line item of a single GRN is selected, then the all the other line items of that
GRN get selected for invoice creation as shown in the below screen:
2. For “De-selection” of any particular GRN, click on any line item of the GRN, then the
whole GRN "will be deselected.
Click Create Invoice

To created invoice for the selected open GRNs, click on “Create Invoice” button.
You will be displayed the screen for entering invoice data. By default the GRN Wise invoice creation is
selected. You can choose either GRN wise or consolidated invoice creation.
If GRN wise Invoice is selected, then multiple invoices should be created as the no. of GRNs’ selected
for invoicing:
Enter “Invoice Number” and “Invoice Date”.
Then Clicking on “Yes” Invoice get created.

Select “Consolidated Invoice” invoice type if individual invoices were not submitted along with the
deliveries made to stores.
If Consolidated Invoice is selected for invoice creation.
Back to “Open GRN ”
Enter Invoice Number and Invoice Date
Then Clicking on “Yes” message should appear as below:

If Consolidated Invoice is selected for Invoice creation, then only one invoice should be created
irrespective of the no. of GRNs’ selected for invoicing.
The “GRN Amount (incl. of Taxes)” will get copied to “Vendor Invoice Amount” by default.
Please note that your invoice will not be saved if you enter an invoice amount that is not within the
allowed deviation of Rs. 5 (plus/minus) from the “GRN Amount (incl. of Taxes)”. For such cases
where your invoice amount is not within the allowed deviation, you will be asked to submit details
related to the mismatch.
If your invoice amount does not match with the “GRN Amount (incl. of Taxes)”, your invoice will not
be saved and you will be asked to answer questions related to mismatch in amount.

Select the appropriate answer and click on “Continue”.
We will be storing your answers for record purpose.

On clicking “Continue”, your answers will be stored and you will be taken back to the “Open GRNs”
screen.
Note: If internet connectivity fails after clicking “Yes”, the invoice may get saved at our end. To view your
invoice, please visit the “Parked Invoice” screen where all saved invoices are available.
To view parked invoices for a purchase order, click on “Parked Invoice” button in the initial screen of
“DSD Invoice Processing”.
You will be displayed all the GRNs for which invoices are parked as in the following screen:
Parked Invoice number
The column “Cons. Inv/Stmnt” shows the “Consolidated Invoice/Consolidate Statement” entered by
you for the selected GRNs. The LIV document saved for your “Cons.Inv/Stmnt” is shown in column
“LIV Number”

6.2. INVOICE PROCESSING

Click on link IFMS under the section Invoice Processing
Click on Process Invoice – IFMS / Brands new window for Invoice Processing will open.
6.2.1 Invoice Processing - IFMS

Click on Invoice Processing – IFMS which will open IFMS Settlement Page

Select JMS Document
Select Date Range, State, Area Facility Manager (AFM), Work Order Number and JMS Number
from drop-down in selection screen.
Click on submit button. All relevant JMS Documents will be displayed on screen for the given
selection.
Select the JMS Document which is to be processed and click on desired button.
Note:
1. JMS can be Accepted (Upload Invoice) only for the JMS Documents having status
as JMS Approved by AFM or Invoice Rejected by AFM Or Invoice resubmitted.
2. JMS can be Modify / Delete only for JMS Documents having status as JMS
Submitted Or JMS Rejected by AFM Or JMS Resubmitted by Vendor.

Clicking on button “Excel” will download data present on screen layout in excel file format.
Clicking on “JMS Document” following JMS Details screen will be displayed:
Clicking on “Back”
you can resume back to
IFMS Page
Clicking on buttons “Measurement Sheet”, “Supporting Doc”, “Invoice” will display uploaded documents for respective JMS
Document.
Clicking on button “Excel” will download data present on screen layout in excel file format. Clicking
on “Back” button system will resume back to IFMS Settlement Page.
On IFMS Settlement Page on clicking “Create” Button “IFMS Settlement–Create” window will open.

Select “Month-Year”, “State” and “Area Facility Manager (AFM)” from drop-down button. Enter JMS
Amount.
Choose JMS Billing Summary File in Excel format with the help of Browse file option. Also
choose Measurement Sheet and supporting document to be uploaded using browse file
button.
Click on Submit Button; success message “JMS No Created and file uploaded successfully” will get
displayed
On IFMS Settlement Page on clicking “Modify” Button “IFMS Settlement–Modify” window will open.
Drop Down buttons “JMS Number”, “State” and “Area Facility Manager (AFM)” will be auto
populated from previous screen.
On clicking button “Download Existing Data” JMS Billing Summary data for respective JMS Document will get downloaded in
excel file format.
On clicking buttons “Measurement Sheet” and “Supporting Documents” respective attached
documents for JMS will get displayed.
Choose JMS Billing Summary File in Excel format with the help of Browse file option.
Also choose Measurement Sheet and supporting document to be upload latest file using browse file
button.
Click on Submit Button; success message “JMS No is modified successfully” will get displayed
On IFMS Settlement Page on clicking “Delete” Button; Confirmation window having message
“Selected JMS record will be deleted permanently. Do you want to continue?” will be displayed.
On clicking “Yes” button; will delete JMS Document with below success message.

On IFMS Settlement Page on clicking “Approve JMS” Button; “IFMS Settlement – JMS Acceptance”
window will open.
Fields “JMS Number”, “Month” and “Year” will be auto populated from previous screen.
Enter “Invoice Number”, “Invoice Date” and “Invoice Amount” for accepting JMS Document.
Also Choose Invoice Document to upload with the help of Browse file option.
On Clicking “Submit” document; Success message “JMS No is updated Successfully and File Uploaded
Successfully.” Will be displayed.

6.2.2 Invoice Processing - Brands
Click on Invoice Processing – Brands which will open ‘Invoice Processing – Brands’ Page
Enter Date Range, State, Buyer, Work Order Number, Tracking Number or Invoice Number and
Click on submit button. All relevant Tracking Numbers will be displayed on screen for the
given selection.
Select the Tracking Number which is to be processed and click on desired button.
Note:
1. Tracking Number can be Modified / Deleted only for the Tracking Numbers which are
pending with Vendor
On Clicking of ‘Excel’ button, all data present on screen will get downloaded in excel file format.
On Clicking ‘Tracking Number’ following Tracking Details screen will be displayed

On Clicking ‘Invoice’ buttons, uploaded Invoice document will get display.

On Clicking ‘Excel’ button, data present on screen will get downloaded in excel file format.
On Clicking‘Back’ button, system will resume back to Invoice Processing - Brands Page.
On Invoice Processing - Brands Page

On clicking ‘Create’ Button, below page ‘Invoice Processing Brands – Create’ will get displayed.
Provide Work Order Number and click on Fetch data button which will auto populate ‘Business Area’
and ‘Buyer’.
On Clicking ‘Download Template’ button, Billing Summary Template file will get downloaded with
prefilled information of entered Work Order.
Select “Month-Year” from drop-down button and provide details of Invoice Number, Invoice date and
Invoice Amount.
Update and upload Billing Summary File with the help of Browse file option. Also choose
Invoice document to be uploaded using browse file function.

On Clicking ‘Submit’ Button; respective Invoice gets uploaded and new Tracking Number gets created
and success message “Tracking Number XXXXXXXXXXX is created. File uploaded successfully”
gets displayed
On clicking “Modify” Button, ‘Invoice Processing Brands – Modify’ page will be displayed.
Fields Tracking Number, Business Area and Buyer will get auto populated from previous
screen.
On clicking button ‘Download Existing Data’ Billing Summary data for respective JMS Document will get downloaded inexcel
file format.
On clicking ‘Invoice’ buttons existing Invoice documents will get displayed.
Choose updated Billing Summary File with the help of Browse file option.
Also choose Invoice document using browse file option.

On Clicking of Submit Button; respective Tracking Number will get modified and below success message “Tracking No
XXXXXXXXXX is modified successfully” will get displayed
On Clicking ‘Delete’ Button on ‘Invoice Processing – Brands’ Page; system will ask for the confirmation for deletion
of selected Tracking Number’
On clicking “Yes” button; respective Tracking number will get deleted with below success message.

6.2.3 Invoice Processing – 3PL
Click on Invoice Processing – 3PL which will open ‘Invoice Processing – Brands’ Page
Enter Billing Cycle, Work Order Number, Site and

Click on submit button. All relevant data will be displayed on screen for the given selection.
Select the line item which is to be processed and click on Upload Invoice
If different Billing Cycle is entered, then below pop up will appear

Click Yes to proceed ahead.

Click No to go back to previous screen.
If No data found then below pop up will appear.
Note:
Line items can be Modified only if the status is “ATTENDANCE APPROVED BY L2, PENDING
WITH VENDOR” and “INVOICE UPLOADED BY VENDOR, PENDING FOR COMMERCIAL
APPROVAL”

On Clicking of ‘Excel’ button, all data present on screen will get downloaded in excel file format.
On Clicking BACK button, system will resume back to Invoice Processing - Brands Page.
Select any entry to upload invoice details and click Upload Invoice
Below pop up will be displayed
Enter Invoice Number and Invoice Date

Select file to be uploaded and click save
Data will be saved in backend.
It will be reviewed and if found OK, will be processed.
6.2.4 Invoice Processing - ResQ
To navigate to Invoice Processing ResQ, follow below steps-

6.3. Transport Settlement
Click to open
Transport Settlement
On click of Transport settlement following screen will appear.

6.3.1 Primary Market: Transportation Mode M2
6.3.2 Confirm/decline vehicle placement:

On click of tile, following screen will be appeared.

On click of excel, data will be downloaded to excel file.

On click of confirm, following confirmation pop-up will be appear,
On click of NO, popup will get closed, on click of Yes, trip will get accepted and following success message will appear on
screen.
On click of table TCN confirmation pick up from non RIL sites, following screen will be appeared,
Data will be fetched on click of submit button.

On click of confirm button, following confirmation popup will appear,
On click of Yes, following screen will be appeared to update driver details.
Click on OK button after entering all mandatory fields,

Following success message will appear saving data to backend.
6.3.3 Proof of Delivery Document Against TCN

On click of proof of delivery tab, following screen will appear.

TCN number or date range is mandatory to fetch data for POD upload (date range should not more than 30 days).
Enter loading/unloading, detention, overweight charges, number of POD document and attach POD file and click on
save button to upload data.
Following success message will appear on successful data upload.

Data will be available in POD status tab after POD upload.

6.3.4 Submit Your Invoice Number:
Following screen will appear on click of Submit you invoice number
Enter selection fields and fetch data,

To update invoice details, select row and click on ‘Enter Invoice details’ button.
Enter invoice details and click on OK to generate invoice. Below success message will appear,
6.3.5 Invoice Settlement

On click of settlement button following screen will appear.

Chose file and click on save button, Scroll and DMS will be created on Save button.
6.3.6 Reports
Enter Selection fields and click on Submit, following screen will appear,

6.3.7 Defective Invoices (Resubmission against faulty invoices)
On click of tile defective intimation, following screen will be displayed,
On click of submit button, data for the faulty invoices (Scroll stage -04) will be displayed.
User must upload digitally signed invoice.

On uploading new digitally signed invoice, existing scroll will get canceled and new scroll will get generated.
Following success message will appear,
6.3.8 Secondary Dedicated and secondary market:

On click of tile following screen will be appear

6.3.9 Generate Invoice

Following screen will appear on click of generate invoice.
Enter Date range or TCN number to fetch data.
Select data and click on generate invoice button, a pop-up will appear to enter invoice number.

Enter invoice number and click on OK button to generate and download invoice. Following Invoice will get download.

Drag here to Sign

6.3.10 Report
To upload digitally sign invoice or to view report, click on report tile following screen will be appear.
Enter Date range or invoice number or tracing number to view the report.
To re-print invoice, click on print invoice button.

To upload digitally signed invoice, click on upload invoice button following screen will be appear.
Click here to
upload invoice

Select digitally signed invoice and click on Submit file.

6.4. Scroll Management
6.4.1 Rent Scroll Management
a. Click on link Scroll Management under the section Invoice Processing on SRM Home Page
Scroll Management
b. A new window will open with two options. Click on “Rent Scroll management”.
c. Your screen will be navigated to Rent Scroll Management Screen as below
Click on this icon to get further

details of the process

7. QUERY MANAGEMENT
7.1. Create New Query
Click on link New Query under the section “Query Management”
Click to create
Query
To register new query, select New Query button.
Vendor code will get defaulted, select Company Code, Main Category, Sub-Category and Query
Typefrom drop down list. Enter the Purchase order number (if mandatory), Subject, Query details
and attach file if needed and then on the “SAVE” button.
Note: The Company code, Main Category, Sub-Category and Query Type are mandatory.
User manual can be downloaded in PDF format by clicking on “User Manual”.

Save query
On clicking save button a new query number will be generated as shown below and an email will be
triggered to vendor and Reliance Retail Limited team.
Once query number is generated, click on “Back” button to return to menu

7.2. Query Status Check
To check the status of existing query select Query Status button.
Click to check
query status
Enter query number or date range or select the Industry and then click on “List” button to get the
list of queries based on selection criteria as shown below. (Check box New/Closed/Open Queries
will display list of corresponding queries only).
Query Status
Open or cose
Note: All queries are sorted in descending order based on date i.e., latest query will be seen at top.
Select the query and click on “Show Details” button to view the query details.
Click on show details
Select query

Query Header
Following screen will appear showing the query header details and event details sorted in
Query text Click to download
Reply query
Reply and close query
Reopen query
descending order based on date & time of the event i.e., latest event will be seen at top.
To view the query event note select the corresponding row and the details will be populated in query
text window.
To open/save the attachments select the row click on Show Attachment button.

8. OTHER SERVICES
8.1. Label Printing
To print labels for listed articles.
Click Print Label
The following screen will appear:
2. Print
1. Select article
The preview of the label will be displayed as shown below:

Click on Print
to print label

8.2. RTF Process
To upload RTF data for listed articles.
Click On RTF Process
A new window for RTF process as shown below. Month and Year
DC code Drop down
Article Drop down
code
Upload Submit
Excel
Download
On clicking of Submit Button following screen will appear.
Upload
Excel Copy Sell

in to RTF

On clicking sell in to RTF button sell in quantity of week 1 to week 6 will copy in RTF week 1 to Week 6.
Select Copy Sell

in to RTF
Select Row
On clicking Copy sell in to RTF button following changes will display on screen.
On clicking of excel button, excel file will get download as below.

On clicking on Save, file will be save.

On clicking on open, file will get open.
User can fill forecast data and upload same file again.
On Upload click following screen will appear.
1. Upload File
2. Browse to
select file

On Click browse button to select file, following screen will appear.
Click on open button to select file.
Upload
Click on upload button to upload file.

If any error in file, then following screen will appear.
Error
Messages Error Messages
Type
If there is no any error messages in excel file then following screen will appear.

Save & Submit

Button
If file contains valid data then messages will be empty.
Click On save button data will be saved and mail will be sent to merchandising team.
Once data is saved RTF record will be get closed for particular article.
8.3. RCMS (Reliance Compliance Monitoring System)
To access Reliance Compliance Monitoring System portal, click on RCMS link.
Click On RCMS

8.3.1 Compliance Entry
Following new tab will open for compliance entry.
PARAMETER SELECTION
1. Select Company from drop down as per mapping. The mapping has been done for all those sites for
which vendor is rendering services.
COMPANY
2. Select location from dropdown as per mapping.
LOCATION
3. Select calendar year from dropdown for which documents has to be submitted.
YEAR

4. Select month from dropdown. Here month will be next month of wage month. Eg- If the compliance
documents are for the month of May 2018 (wage month), month will be June 2018 (compliance month).
MONTH
UPLOADING PROCEDURE
Compliance links will be displayed as per applicability of compliances Eg. Profession Tax is not applicable so it will not
display. Fill up Compliance date when it is actually paid. Eg.-Due date of PF dues is 15th of every subsequent month
so PF has to be paid within 15 days. If dues paid after due date then reason for delay in payment should be
mentioned in remark column. In case of Labour License & Workmen Compensation policy next due date is
mandatory.
Date of
Complied
Remarks
in case of
delay in
payment

Click on browse option & upload the compliance file. Upload only PDF file or use Winzip / winrar file to upload multiple
files against one compliance link.
Note:-Do not use special character while naming files which you are going to upload in SCM portal. PDF file
should be in black & white and 300 X 300dpi.
Documents uploaded naming with special character subject to rejection as HO will unable to open files naming with
special character.
Browse
to
upload
file
Checkbox
Tick on check box after uploading documents. If documents are not uploaded against each line item then you won’t
be able to submit compliances.
Click on Submit to Site Consultant button to process.

Click on OK.
Note: - Fetching work order data from system against vendor code. It may take time since an interface runs
here. It also depends on the speed of your internet connection.
Work order nos. will appear. Work orders selection facility is available. One, Multiple or All work orders can be selected as
per compliances. Then click on next button. Please ensure to select work orders depending on the site selected.
Selection of wrong work orders cannot be corrected.

Confirmation page will be displayed. Compliance documents & work order nos. uploaded for Site Consultant can be
checked at this page. Then click on Final Submit Button to forward documents to Site Consultant.
Send to Modify
Vendor have to submit all compliance documents at one go. However if any vendor fails to submit complete set of
compliance documents as per HO at one go, he will get an Email by HO against shortage of documents. Query
Emails will be delivered on Email ID which is cited in SAP system. Please update your Email ID if provided email ID
is terminated or not in use. A Query Email will be delivered on Email ID. It will show query raised by HO as well as
portal ID where vendor has to reply on HO query.
Go to Status i.e. Query by HO Processor

Query sent by HO will appear in “Query/Remark by HO” field. Put the remark to “Query/Remark to HO” field which will
satisfy HO query. Tick on check box & Click on – Submit to HO Processor.

Click on OK to proceed
Select the work order which have to be uploaded in RCMS against uploaded documents.
Click on Next Button.

On the last page there is the facility to upload add-on documents at Browse option. Click on Final Submit to send documents
to HO for process.

8.3.2 Compliance Status
If the vendor has already submitted compliance documents to Site consultant or HO in case of query he can get status of
documents at any time. Click on ‘Compliance Status’ link.
Compliance status will be shown of all location and all months.

8.4. Dispatch Intimation:

Dispatch Intimation: To open Dispatch intimation process click on dispatch intimation
link in others tab.
Dispatch intimation
8.4.1 Upload
Dispatch intimation
Dispatch intimation
Steps
i. Enter PO number (Mandatory)
ii. Click on download template button
iii. Fill data in excel file
iv. Click on choose file button and browse file
v. Click on submit button to upload file

Enter PO numbers
Click on Download
template
Following Excel file will get open.
On click of choose file button following screen will get open.

Select file and click on submit button to upload data.
Submit button
If any error in uploaded file, following error log will appear.
PO number PO line item Error log

On successful upload of data following success message will appear.
8.4.2 Update POD
To update POD data click on update POD button.
Update POD
On click of update POD button following screen will get open.
Enter PO number and click on submit button following data will display.

SAVE Delete
To update POD enter Receiving date and browse and update POD and click on save button to update file. Once file
upload, attachment number will appear on screen.
Attachment
number
Click on attachment number to download attachment.
8.4.3 Report
On click of report button following screen will get open.

Enter PO number and click on submit button to get data.
Excel
Export
8.5. Bill of Entry (BOE)
Click on link Bill of Entry (BOE) under the section Other Services on SRM Home Page
Bill of Entry (BOE)
A new window for BILL OF ENTRY will open.
Select / Enter BOE Number, SCN Number, BOE Date Range, Created on Date Range within
respective fields on selection screen.

Click on submit button. All relevant BOE Numbers will be displayed on screen for the provided
selection.
Clicking on button “Excel” will download data present on screen layout in excel file format. Clicking on
“Back” button system will resume back to SRM Home Page.
UPLOAD BILL OF ENTRY

On clicking “UPLOAD” Button “BILL OF ENTRY - UPLOAD” page will open.
On click of “Back” button; system will resume back to BILL OF ENTRY Page.
On click of ‘BOE Template’ button; BOE template file will get downloaded.
(User has to create and save BOE Upload file using downloaded template file and saving it with filename as
SCN Number)
Choose BOE Upload File using Browse file option and provide ‘Reference Number’.
Click on Submit Button; success message “Data saved successfully” will get displayed

DELETE BILL OF ENTRY
On BILL OF ENTRY Page select BOE Number using checkbox and click on “DELETE” Button; Pop up
message for confirmation of deletion will get displayed.
On Click of ‘YES’ button; respective BOE Number will get deleted and below message will get displayed

BILL OF ENTRY – DETAILS

On click of BOE Number available on BILL OF ENTRY Page; BILL OF ENTRY – DETAILS screen will be displayed, and
allthe details related to respective BOE Number will get displayed.
Clicking on button “Excel” will download data present on screen layout in excel file format.

8.6. Audit Inspection Certificate (AIC)
On click of AIC following screen will appear,
To Initiate Inspection Request By manufacturer vendor, click on initiate inspection request tile,
Following screen will appear,

Enter PO Number and download pre-filled template
Enter Required Details and upload file to generate Inspection request
Click on Submit to generate Inspection request, below success message will appear,

8.7. AIC Process inspection:

Inspection agencies to process inspection request assigned by AIC. Following screen will appear
Vendor can Accept/reject/upload report or download customizing documents from portal.

9. REPORTS
9.1. Statement of Accounts

This is the vendor’s ledger to view payment details. The ledger can be exported into an excel sheet and
payment advice can be printed.
Click Statement of Accounts
1. Select
company code
3. Click on submit
2. Select
Date Range

Click to download
attachment
9.1.1 Print Payment Advice / Debit Note
To print the payment advice.
Click document type to

print payment advice or Click to open pdf file
debit note

9.2. Procure to Pay

To view Purchase Order, ASN, Goods Receipt and Invoice documents click on hyperlink “Procure to Pay” as
shown below.
Click Procure to pay

A new tab will open as shown below.

Enter Purchase Order ASN number
Select
document date Number
company code
Submit
Movement
type
By default a document date range of 31 days will be populated, the current date will be populated in
TO DATE field.
Select Company Code from dropdown list, enter Purchase Order Number or ASN Number or
Movement type,
Excel export
To export on screen report details click on EXPORT TO MICROSOFT EXCEL button, a popup to Open or
Save Procure to Pay Report.xls file will appears as shown below.

9.3. IV (Invoice) Exception Report
To view IV Exception report, click on hyperlink “IV Exception Report” as shown below.
Click IV Exception
On click on “IV Exception Report” hyperlink following screen will open.
Select Company
code from dropdown Submit
1. Select company code from dropdown list.

2. By default a document date range of 90 days will be populated, the current date will
be populated in TO DATE field.
3. Click on submit to fetch data
4. Following screen will appear on click of submit.

Total Count
Difference value
All: It contains all purchase orders i.e. accepted, Pending for acceptance, Pending for Resolution and resolved On
click of ALL data shown as below.
Back button
Search criteria panel
Bal. Amt. Filter
Excel Export
5
1 3 4
2
Note: by default the exception report search criteria panel will remain collapsed.

Drop down to select Quantity

Company Code Purchase Order date Diff/Rate Diff or Both IVs
Purchase Order
Purchase Order date: By default a document date range of 90 days will be populated from the current date.
Purchase Order: User can filter data with respect to Purchase order.
Exception Type:
All: It contains both Quantity difference IVs and Rate difference IVs.
Quantity Difference IVs: This selection criteria filters data on the basis of quantity difference.
Rate Difference IVs: This selection criteria filters data on the basis of Rate difference.
1. ALL: this tab contains all IVs i.e. accepted, Pending for acceptance, pending for
resolution and resolved.
2. Accepted: It Contains accepted invoices.

3. Pending for acceptance:

User can Accept or reject IVs from this tab.
Reject
Accept
Select check
Box
If invoice is accepted then it moves to Accepted tab.

If invoice is rejected then, following screen will appear to raise the query.
Company code, Main category, Sub category, query type, Invoice number and Year will populated by default.
On click of save button a query will get generated.

4. Pending for Resolution: Once query get generated, invoice moves to pending for
resolution tab till the query get resolved.
To check the query status click on query number.
Query Status
Click to Query O-Open
number to display
query

5. Resolved: Once Query get resolved, IVs moves to Resolved tab.
Query Status
C-Close
Rate Difference: on click of Rate difference button following screen will appear.

9.4. Know your Invoice Status
To know invoice status click hyperlink “know Your Invoice Status “as shown below.
Click Know IV Status
On click of “Know your Invoice Status hyperlink, following screen will open.
Select company code

From Dropdown list
Enter PO number
Submit Button
1. Select company code from Dropdown list. If company code not selected following
error will appear,

2. Enter PO Number.
If PO Number not entered following error will appear,
3. User can enter multiple PO numbers

a. Enter PO number, press Enter.
b. Copy Paste PO numbers and press Enter.

4. Click on submit: following report will display.
Excel Export
5. On click of Excel export an excel file will get download.
9.5. Sales & Stock
To view sales and stock data for a date, RR site and vendor along with article brand, segment, family, class and brick
details.
Click Sales & Stock
On Sales & Stock link click following screen will appear.

Select ‘Report Type’ from Report Type Dropdown to see ‘Sales’ or ‘Stock’ or ‘Sales&Stock’ reports.
Select ‘Detail’ to see detailed report or ‘Summary’ to see summary of report from Detail/Summary dropdown.
Summary report will be shown as follows:

Further ‘Date Range’ ‘Brand’, ‘Storage Location’ can be entered to fetch more specific data
Scroll to right hand side to view other details. To download on screen data in excel click on
button.
An excel file with data will be downloaded as shown below.
Scroll to right hand side to view other details

9.6. RTV (Returns)
To view RTV (Returns) data for a date, RR site and vendor along with article brand, segment, family, class and brick
details,
Click , following screen will appear
Enter desired Posting Date, RTV/Internal Ref No and Year and select radio button as required to fetch specific data

Clicking on will display data as shown below
Clicking on attachment icon will display below screen (if more than one file is available)

To view any file, click on hyperlink
File will be downloaded in default folder as shown above
To download all files at once, select all files as shown in below image and click

Files will be downloaded in default folder in a ZIP file


Click button as shown below to go back to previous screen
Clicking on attachment icon will download file in a default location if single is available
To view Article Details, select Article Detail radio button and click SUBMIT button

To view Serial No Details, select Serial No Details radio button and click SUBMIT button
To download data in a excel file, click icon

Excel Download

9.7. TCS Postings
1. Click on TCS Posting option on home page:

2. Following screen will appear:
3. Enter COMPANY CODE and POSTING DATE:

Posting date range should be within 30 days.

4. Then click on SUBMIT:

Entries will be displayed according to selection criteria.
5. Select the Document and click on DOWNLOAD TEMPLATE. All records can be displayed per page by selecting ALL in
entries drop-down.

6. Excel sheet will be downloaded:

7. Enter TCS amount to be recovered, Challan no., Challan Date;

And click on save.

8. Now click on UPLOAD button, to the file.
9. Following screen will appear:

10. Click on choose file, select the excel file, and click on SUBMIT:

11. File content will be displayed for user to check and confirm:

12. Now click on SAVE button to upload the data:

13. On clicking save, data will upload, else error pop up will be displayed

9.8. SO (Returns)
SO (Returns)
To view SO (Returns) data for a date, RR site and vendor
On SRM portal homepage, SO (Returns) Report can be accessed by two paths as highlighted below.
Click . Following screen will appear
A. Header Details
• Enter Billing date, select Header Details radio button and click on Submit. Billing Document can also be
entered for specific data.
• Report with header details will be displayed as shown below.

B. Article Details
• Enter Billing date range, select Article Details radio button and click on Submit. Billing Document can also be
entered for specific data.
• Report with article details will be displayed as shown below.

C. Serial No. Details

• Enter Billing date range, select Serial No. Details radio button and click on Submit. Billing Document can also
be entered for specific data.
• Report with Serial No details will be displayed as shown below.
This report will have same fields as available in Article Detail. Only Serial No field is added.

On Click on Billing Doc hyperlink, Billing Document PDF will be displayed in separate window
User can download this billing doc print by clicking Download button as highlighted below.

On click of attachment button, user will be able to download documents for DMS. If there is single document
attached, file will be downloaded in same window as highlighted below.
If there are multiple document attached for DMS, multiple documents will be displayed in separate window. User can
select the respective/all documents and click on download button to download the files.
To download data in a excel file, click . Excel file will be downloaded with respective data as per the radio
button selection.

9.9. GST Mismatch Report

This is GST Mismatch Report to view B2B, ISD and CDN Invoice
Click GST Mismatch

Report
1 2
3 3b
3a
3c 3d
4
4b
4a
4d
4c
5
5b
5a
1. Company Code: Select Company code from dropdown

2. Fiscal Year: Select Fiscal Year
3. Report Output B2B
3a. Pending for Buyer Action PR Invoice – Purchase Register Invoice

3b. Pending for Buyer Action 2A Invoice- GSTR 2A Invoice
3c. 1&2 Mismatch PR Invoice- Purchase Register Invoice
3d. 1&2 Mismatch 2A Invoice –GSTR 2A Invoice
2. Report Output ISD
4a. Pending for Buyer Action PR Invoice – Purchase Register Invoice

4b. Pending for Buyer Action 2A Invoice- GSTR 2A Invoice
4c. 1&2 Mismatch PR Invoice- Purchase Register Invoice
4d. 1&2 Mismatch 2A Invoice –GSTR 2A Invoice
3.Report Output Credit Note
5a. 1&2 Mismatch PR Invoice –GSTR PR Invoice

5b. 1&2 Mismatch 2A Invoice –GSTR 2A Invoice
Report Output B2B-Pending for Buyer Action PR Invoice
2
1
3
1. Excel: TO Download the record in excel file

2. Download Template: To download the template for uploading the record
3. Upload: To upload the corrected data

Select the row to download the

data
o Select the record to download the data in excel format

o Click on Download template to download the selected data.
o Selected data get downloaded and will ask for open OR save the file.
o Date get downloaded in Excel file with below additional column
➢ Update the Vendor remarks with Correct Invoice reference number & Correct date
o Corrected Invoice reference number field should not be blank
o Corrected Date should be in Date format.
SAVE the file in your computer

Click on Upload for

uploading the save data
Select file for upload the data
➢ Click on SUBMIT

Following screen will appear.
Uploaded data is displayed on the screen to verify the data.
Click on SAVE button to save the data

Uploaded data will get display on report page with Remarks
Following fields are getting validated with the error message.
YEAR = If year is blank while submitting data, below error message get display.

Update the YEAR in excel file and submit the data again, error message get disappear and file will get submitted.
Business GST Number = If Business GST Number is blank or Invalid then below error message will display
Update the correct Business GST Number and submit again, below message will display if the excel file data is correct.

If the Business GST number is wrongly updated in Excel file then below error message get display
Update the correct Business GST Number and submit again.
Vendor GST Number= If Vendor GST Number is Blank or Invalid then below error message get display after
submitting data.
Update the correct vendor GST Number and submit again.

Invoice Number = If Invoice number is blank or Invalid then below error message get display after submitting the
data.
Update the correct invoice number and submit again.
SERVER = If server is blank or Invalid then error message get display after submitting the data.

Corrected Invoice Reference Number = If Corrected invoice reference number is blank then error message
get display after submitting data.
Update the corrected invoice reference number and submit again.
Correct Invoice Date = If Correct invoice date is in invalid format or Blank then error message will get display
Update the Valid format for Correct invoice date and submit again
Vendor Remarks = If vendor remarks is blank then error message will get display
Update the vendor remarks and submit again.

Report Output Credit Note-1&2 Mismatch cases 2A Invoice
1 2 3
1. Excel: TO Download the record in excel file

2. Download Template: To download the template for uploading the record
3. Upload: To upload the corrected data
Select the row to download the

data
o Select the record to download the data in excel format

o Click on Download template to download the selected data.
o Selected data get downloaded and will ask for open OR save the file.
o Date get downloaded in Excel file with below additional column

➢ Update the Vendor remarks with below additional details,
• Reason of Credit Note

• Other Reason
• Mother Invoice Number
• Purchase Document Number
• Material Document Number
SAVE the file in your computer

Click on Upload for

uploading the save data
Select file for upload the data
➢ Click on SUBMIT
Following screen will appear.

Uploaded data is displayed on the screen to check whether the data is correct or not
Click on SAVE button to save the data

Uploaded data will get display on report page with Remarks.
While submitting CDN data following fields are getting validated with the error message

9.10. Concurrent Reco

After logging into SRM, Under Reports section, click on Concurrent Reconciliation.
After Clicking, you’ll see following screen showing Company Code, Month-Year for which Concurrent
reconciliation is to be done and its status along with attached confirmation letters -
After Clicking on Month-Year following screen will appear-

You can click on to Download PDF format of Confirmation letter which you can fill and
upload using button.
You can select a record/ records to raise a query-
After clicking on Raise Query following screen will appear

Select Main Category, Sub-Category, Query type and fill Subject and your Query and click on Submit to raise the
query against selected records.

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User Manual – Supplier Relationship Management (SRM)

Reliance Retail Limited Confidential Page 1 of 213

1.0 JP Supplier Relationship Management JB 29.05.2008

Reliance Retail Limited Confidential Page 2 of 213

4.4 MD RTV (Returns) JB 04.09.2020

Reliance Retail Limited Confidential Page 3 of 213

Reliance Retail Limited Confidential Page 4 of 213

4.12. PO Delivery Date Extension ................................................................................................................................................................................................ 51

Reliance Retail Limited Confidential Page 5 of 213

6.4.1 Rent Scroll Management ..................................................................................................................................................................................................... 123

Reliance Retail Limited Confidential Page 6 of 213

This document covers the following areas:

2.1. Purchase Order

2.2. Advanced Shipping Notification (ASN)

2.3. Invoice Processing

2.4. Query Management

2.5. Label Printing

2.6. RTF (Return to Forecast)

2.7. RCMS (Reliance Compliance Monitoring System)

Reliance Retail Limited Confidential Page 7 of 213

Reliance Retail Limited Confidential Page 8 of 213

3.1. Password Reset:

Enter Valid SRM user ID.

Reliance Retail Limited Confidential Page 9 of 213

d. Login on SRM portal with OTP sent via Email

Reliance Retail Limited Confidential Page 10 of 213

On click of reject button, User will logged out.

Reliance Retail Limited Confidential Page 11 of 213

On click of accept button, Following screen will appear. Click on OK

Post logon following screen will appear

Reliance Retail Limited Confidential Page 12 of 213

3b. ASN status.

Reliance Retail Limited Confidential Page 13 of 213

4.1. List of New Purchase Orders

Reliance Retail Limited Confidential Page 14 of 213

Return Purchase Orders are highlighted in Red

1. PRINT: to download single or multiple purchase orders in printable PDF format.

orderdetails in Microsoft Excel format.

4.2. List of Confirmed & Closed Purchase Orders

Click to view Confirmed

1. Company Code (defaulted with option All Companies)

Reliance Retail Limited Confidential Page 16 of 213

7. PRINT: to download single or multiple purchase orders in printable PDF format.

4.3. Print Purchase Order

Reliance Retail Limited Confidential Page 17 of 213

Popup to Open or Save PO.ZIP file will appears as shown below.

Reliance Retail Limited Confidential Page 18 of 213

4.4. Download Purchase Order

Single PO in EXCEL format

Multiple POs in EXCEL format.

Single PO in TEXT PIPE DELIMITED format.

Reliance Retail Limited Confidential Page 19 of 213

Multiple POs in TEXT PIPE DELIMITED format.

4.5. ASN Template for Purchase Order

Click of “Open” to view ASN Template of Purchase Order as shown below.

Click of “Save” to save ASN Template of Purchase Order as shown below.

Reliance Retail Limited Confidential Page 20 of 213

4.6. Confirm Purchase Order

On click of confirm button following pop-up will appear.

Reliance Retail Limited Confidential Page 21 of 213