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    Verification Letter FDD

    Uploaded by

    THEJASHWINI C R

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Verification Letter FDD

    Uploaded by

    THEJASHWINI C R
    37 views8 pages

    Copyright

    © © All Rights Reserved

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    DOCX, PDF, TXT or read online from Scribd

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    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    37 views8 pages

    Verification Letter FDD

    Uploaded by

    THEJASHWINI C R

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    You are on page 1of 8

    Employee Verification Letter

    (Functional Design Document)

    Author: Sravan Kumar Varma

    Creation Date: 7-03-2024

    Last Updated: 14-03-2024

    Version: 1.4

    Approvers:

    Approvers Approval Signatures Date

    Srinivasa Rao Dokku


    Sowmya N

    1
    Document Control:

    Change Record

    Date Author Version Change Reference

    7-03-2024 Sravan Varma 1.0 No previous Document

    8-03-2024 Sravan Varma 1.1 Added new sample documents

    8-03-2024 Sravan Varma 1.2 Added Test Scenarios

    11-03-2024 Sravan Varma 1.3 Modified the test cases

    14-03-2024 Sravan Varma 1.4 Modified the File Layout and File Structure

    Reviewers

    Reviewers Position

    Srinivasa Rao Dokku HRIT Factory Ind Pvt Ltd, Director, Project Manager

    Sowmya N HR

    2
    Table of Contents:

    S no. Content Page


    1 Document Control 1
    2 Change Records 1
    3 Reviewers 1
    4 Introduction 4
    5 Business Need 4
    6 Major Features 4
    7 Assumptions 4
    8 Processing Logic 4
    9 Mandatory Requirements 5
    10 File Layout and Format Description 5,6
    11 Insert Sample files 6
    12 Examples 6
    13 Test Scenarios 7
    14 Technical Overview 7
    15 Open and Close Issues 8

    3
    Introduction:
    This document addresses the business requirement for HRIT Factory Ind Pvt Ltd with
    regarding the HR Compensation Web Application – Employee verification letter.
    This functional design document:
     Describes the major features required in the generation of employee letters in the
    HR Compensation application.
     Details the required fields to generate letters in the employee verification letter.

    Business Need:
    HRIT Factory Ind Pvt Ltd needs to generate employee verification letters for its employees.
    This requirement will enable the automatic generation of letters when the Admin/HR
    person adds the required fields in their portal. Additionally, they will be able to generate
    bulk letters by adding all the necessary details in an Excel sheet and uploading it.

    Major Features:
    The employee verification letter will have a predefined RTF (Rich Text Format) template with
    required content, and employee data will be added dynamically by the Admin/HR person in
    the User Interface (UI) form for individual employees. It can be downloaded and shared with
    the required employee. Additionally, for multiple employees, the Admin/HR person can
    obtain multiple letters by adding an Excel file and can download and share them.

    Assumptions:
     The process will utilize the predefined templates to generate the output files.
     The templates will be created by the Admin/HR person, and they can
    insert/delete/update the templates in the portal.
     All the required data should exist in the database.

    Processing Logic:
     Only Admin/HR people are able to access to generate the letters.
     Employees, specifically those who are recipients of the letter, can only view the
    letters in their respective portals.

    4
    Mandatory Requirements:
     The Input template must be in RTF format only.
     The output file must be in PDF format only.
     The Upload format should be in Excel format only.
     The Excel file must contain the mandatory/required fields for generating the letter.

    File Layout and Format description:


    The data file contains the following Fields and Layouts:
    Input File Format:
    File Name:
    HRITFactory_Emp_Verification_letter.RTF
    Example:
    HRITFactory_Emp_Verification_letter.RTF

    Required Fields:
    Field# Field Name Mapping Field Note/Example

    1 <Employee_Name> Text Sravan Varma

    2 <Employee_ID> Text 0002

    3 <Date_of_Join> Date (DD-MM-YY) 22-01-2024

    4 <Effective_Date> Date (DD-MM-YY) <document generation date from system>

    5 <Position> Text Associate Software Engineer

    6 <Department> Text IT

    7 <HR/Admin_Name> Text Sowmya

    5
    File Layout:

    Output File Format:


    File Name:
    HRITFactory_Emp_Verification_letter_<EmpID>.pdf
    Example:
    HRITFactory_Emp_Verification_letter_0002.pdf

    Insert Sample files:

    HRITFactory_Emp_Ver
    ification_letter.rtf

    Examples:
    Form Examples:
    Not Applicable (NA)

    6
    Test Scenarios:
    Scenario# Scenario Details Expected Results Actual Results
    1 Run the application by Generate verification letter, send
    entering the employee id that letter though employee
    then uploads the RTF email and be able to download it.
    template and clicks on
    submit button.
    2 Check the details of 1. All the fields included in the
    verification letter. verification letter.
    2. Date coming in specified format
    like DD/MM/YYYY.
    3 Verify the employee details. 1. The employee details are stored in
    the database with status active.
    2.Employee name, position,
    company name and all other details
    matched in the database.
    4 Verify the download option The letter to be download in pdf
    of the verification letter. format.

    Technical Overview:
    Technical Notes
    Field# Source

    Open and Closed Issues:


    7
    Open Issues:

    ID Issue Resolution Owner Target Date Impact Date

    Closed Issues:

    ID Issue Resolution Owner Target Date Impact Date

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