STANDARD OPERATING PROCEDURE NEW HOME PRODUCT INDUSTRIES LTD

Soap Manufacturing
PAGE 1 OF 4
SOP NO NHPIL/SOP/Safety01
ISSUE NO 1
TITLE : PROCESS FOR WORK PERMIT MANAGEMENT
ISSUANCE DATE 06-05-2011
Safety SOP EFFECTIVE DATE 08-05-2011

1. PURPOSE :
To ensure that all jobs are carried out in safe manner without any injury, incident

2.0 SCOPE :
Applicable to all jobs carried out in manufacturing locations.

3.0 RESPONSIBILITY & AUTHORITY

a)The overall responsibility for establishing, documenting and updating this process lies with QA
Manager .
b)The overall responsibility for implementing this process lies with respective Process Leaders.

4.0 JOB SAFETY ANALYSIS & RISK ASSESSMENT

4.1 JSA or Risk Assessment is prepared by Job Executing Dept in consultation with the
permit issuer dept for jobs under all category of work permits

4.2 Before the work is started the probable risks are evaluated and the person who is going
to perform the activity is briefed about the risks.
4.3 Before starting any job, Safety talk is given to the person who is performing he job.

Procedure:
5.0 WORK PERMIT - VESSEL ENTRY
Applies to the following jobs:

5.1 Vessel entry of personnel in to a confined spaces for the purpose of maintenance/ inspection
works/ cleaning of vessels containing or having contaminated gas, hydrocarbons, toxic/ corrosive
chemicals or which is or has been deficient in oxygen for normal breathing.
5.2 For confined space entry job details of employees working at confined space is to be attached
along with the work permit issuer.
5.3 Permit issuer (Production/ owner process) signs the Work Permit, and gets it authorized by
their respective Leader / interlinked dept. or electrical/ instrument dept if applicable and hands it
over to Acceptor
5.4 Permit Acceptor writes about the measure taken & other necessary information and
concerned Safety Representative is informed either by Permit Issuer or Permit Acceptor for
counterchecking the measures taken.
5.5 The site is visited and checked for the measures taken by Permit Issuer as well as Permit
acceptor. The job is permitted if measures taken are sufficient for safe execution of the job.
Guidelines for “Vessel Entry Work Permit Form” are printed on the back of the form.

5.6 If the measures taken are not satisfactory additional measures such as further purging of

SOP OWNER QA APPROVAL AUTHORISATION

Name: Bipin Gharat Name: Bipin Gharat Name: Arvind Sharma

Signature & Date: Signature & Date: Signature & Date:

 STANDARD OPERATING PROCEDURE NEW HOME PRODUCT INDUSTRIES LTD
Soap Manufacturing
PAGE 2 OF 4
SOP NO NHPIL/SOP/Safety01
ISSUE NO 1
TITLE : PROCESS FOR WORK PERMIT MANAGEMENT
ISSUANCE DATE 06-05-2011
Safety SOP EFFECTIVE DATE 08-05-2011

equipment or removal of flammable materials from nearby areas or any suitable measures for
safe completion of the jobs are advised and entered into the Work Permit.
5.7 The conditions are rechecked after taking the additional measures suggested. If the
additional measures are found satisfactory, the job is permitted.
5.8 After safe completion of the jobs, one copy of Work Permit is retained & other copies are
returned to the respective departments.
6 WORK PERMIT - HOT WORK
6.1 This is applicable for all activities where the person works in hot condition. Activities such as
cutting, welding, soldering, etc will cover in this permit.
6.2 No hot work permit is required for routine welding/ cutting and similar jobs carried out in the main
fabrication shops and central workshops as well as for torches, furnaces, sparking equipment etc.
located in designated locations of laboratory.
6.3 “Hot Work Permit" is issued by Operator/ Officers / (Production/ Owner Dept.) to Acceptor
(Maintenance Or Service section or own Department). Interlinked processes are informed if
necessary.
6.4 Permit Acceptor checks the details of the Work Permit and ensures all the requirements as stated
in this permit is met.
6.5 Permit Acceptor takes necessary measures as per work permit's requirement and allots the jobs
to the department’s concerned workers or Contractor
6.6 After the completion of the job the Work Permit is returned to the Permit Issue

7 WORK PERMIT - WORKING AT HEIGHT

7.1This is applicable to all activities at site working at height above 8 feet. However, jobs above 20
feet height to be considered as high risk activities & shall be authorized by respective safety officer.
7.2 For working at heights, the “Working at Height Permit Form” is issued to the job carrying
In-charge by permit Issuer after taking measures mentioned in the Work Permit. Interlinked dept. is
involved if necessary.
7.3 Site in-charge approaches concerned Safety Representative with “Working at Height Permit
Form” for getting the measures taken verified for the job/activity.
7.4 Concerned Safety Representative checks the measures taken and permits the job if satisfied with
the measures taken or suggests additional safety measures in the “Working at Height Permit
Form”.
7.5Concerned Safety Representative checks the additional safety measures taken and certifies the
job in “Working at Height Permit Form” on his satisfaction.

8 WORK PERMIT - GENERAL WORK PERMIT

8.1The procedure is applicable for jobs, general in nature and is not covered in the above said three
work permits. The activities such as general maintenance activities, cable laying activities, excavation
activities etc. All Excavation jobs more than 1 meter in depth shall be considered as high risk
activities & shall be authorized by Process leader/ head for Acceptor function as well receiver
function.
8.2 Job In-charge who wants to carry out the work fills in necessary information in the “General Work
Permit Form”.
SOP OWNER QA APPROVAL AUTHORISATION

Name: Bipin Gharat Name: Bipin Gharat Name: Arvind Sharma

Signature & Date: Signature & Date: Signature & Date:

 STANDARD OPERATING PROCEDURE NEW HOME PRODUCT INDUSTRIES LTD
Soap Manufacturing
PAGE 3 OF 4
SOP NO NHPIL/SOP/Safety01
ISSUE NO 1
TITLE : PROCESS FOR WORK PERMIT MANAGEMENT
ISSUANCE DATE 06-05-2011
Safety SOP EFFECTIVE DATE 08-05-2011

8.3 Permit Acceptor gets the work permit signed by the concerned area In-charge.
8.4 Permit Acceptor verifies his check points and signs the work permit after verifying the area.
9 Activities after the work is over
9.1 After the job/ work is completed, the work completion is entered on the work permit as the job is
closed.
9.2 Other than the "General Work Permit", all the work permits are handed over to QA function.
9.3 While receiving the work permit, it is ensured that all activities are closed as defined.
9.4 The area near the work is cleared and ensured it is cleaned by a aspects.
9.4 Any leftover scrap/ pieces are kept at appropriate designated places and ensured that the area is
kept clean.

DOCUMENT HISTORY:

SOP NO. : NHPIL/SOP/Safety 01

Sr. Rev. Date Description of change

1 (O) 06.05.2011 Original Issue

SOP OWNER QA APPROVAL AUTHORISATION

Name: Bipin Gharat Name: Bipin Gharat Name: Arvind Sharma

Signature & Date: Signature & Date: Signature & Date:

 STANDARD OPERATING PROCEDURE NEW HOME PRODUCT INDUSTRIES LTD
Soap Manufacturing
PAGE 4 OF 4
SOP NO NHPIL/SOP/Safety01
ISSUE NO 1
TITLE : PROCESS FOR WORK PERMIT MANAGEMENT
ISSUANCE DATE 06-05-2011
Safety SOP EFFECTIVE DATE 08-05-2011

Attachment

1 Vessel Entry Work Permit Form

)
2 Hot Work Permit
)
3 Working at Height Permit
)
4 General Work Permit Form
)
5 SOP Qualification questionnaire
)

RETENTION
Sr. No. RECORD TITLE FILE NAME/No. LOCATION MAINTAINED BY PERIOD
(Atleast)

1 Risk Assessment Risk Assessment Respective Process Owner 3 Years

Locations

2 Vessel Entry Work Work Permit File Respective Process Owner/ 2 Years
Permit Form Locations QA Manager

3 Hot Work Permit Work Permit File Respective Process Owner/ 2 Years
Locations QA Manager

4 Working at Height Work Permit File Respective Process Owner/ 2 Years

Permit Locations QA Manager

SOP OWNER QA APPROVAL AUTHORISATION

Name: Bipin Gharat Name: Bipin Gharat Name: Arvind Sharma

Signature & Date: Signature & Date: Signature & Date:

 STANDARD OPERATING PROCEDURE NEW HOME PRODUCT INDUSTRIES LTD
Soap Manufacturing
PAGE 5 OF 4
SOP NO NHPIL/SOP/Safety01
ISSUE NO 1
TITLE : PROCESS FOR WORK PERMIT MANAGEMENT
ISSUANCE DATE 06-05-2011
Safety SOP EFFECTIVE DATE 08-05-2011

5 General Work Permit Work Permit File Respective Process Owner/ 6 Months
Form Locations QA Manager

Attachment 5 - SOP for Qualification

Trainee’s Name: Date:

Trainer’s Name: Department/Area:

Question 1: What is the purpose of this SOP

Answer:

Question 2: When raw material and packing material stored in rack?

Answer :

Question 3 : It is good practice to stack raw material on pallet - True/ False

Answer :

Question 4: Who are the responsible authorities for approval of material RM/PM?

Answer :

Question 5: How you will issue raw material & what basis ?

Answer:

Question 6: What is colour code used for vacant space?

Answer:

Question 7: What is colour code used for soap noodles?

SOP OWNER QA APPROVAL AUTHORISATION

Name: Bipin Gharat Name: Bipin Gharat Name: Arvind Sharma

Signature & Date: Signature & Date: Signature & Date:

 STANDARD OPERATING PROCEDURE NEW HOME PRODUCT INDUSTRIES LTD
Soap Manufacturing
PAGE 6 OF 4
SOP NO NHPIL/SOP/Safety01
ISSUE NO 1
TITLE : PROCESS FOR WORK PERMIT MANAGEMENT
ISSUANCE DATE 06-05-2011
Safety SOP EFFECTIVE DATE 08-05-2011

Answer:

Question 8: How do you identify Raw material storage rack system code in bin card?

Answer:

Question 9: It is bad practice to store packing in raw material rack system? True/ False

Answer:

Question 10: Where do you keep record of raw material mfg/expiry date?

Answer:

Training Result:

Success Criteria: 100% Trainer’s signature & Date:

Comment: (Passed/Failed)

SOP OWNER QA APPROVAL AUTHORISATION

Name: Bipin Gharat Name: Bipin Gharat Name: Arvind Sharma

Signature & Date: Signature & Date: Signature & Date:

 STANDARD OPERATING PROCEDURE NEW HOME PRODUCT INDUSTRIES LTD
Soap Manufacturing
PAGE 7 OF 4
SOP NO NHPIL/SOP/Safety01
ISSUE NO 1
TITLE : PROCESS FOR WORK PERMIT MANAGEMENT
ISSUANCE DATE 06-05-2011
Safety SOP EFFECTIVE DATE 08-05-2011

SOP OWNER QA APPROVAL AUTHORISATION

Name: Bipin Gharat Name: Bipin Gharat Name: Arvind Sharma

Signature & Date: Signature & Date: Signature & Date: