PARENTS-TEACHERS ASSOCIATION

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the parents and teachers of the __________ School invoking the aid and guidance of
God, the Almighty, have organized ourselves into an association with the principle of
volunteerism in order to attain our common goals, promote the general welfare and secure
unto ourselves at all times efficient and honest participation, support and cooperation in
socio-educational affairs, subscribing and upholding the constitution of the Republic of the
Philippines, all its laws and its duly constituted authorities, do hereby ordain and
promulgate this constitution and by-laws.

ARTICLE I

NAME, DOMICILE AND SEAL

Section 1. NAME The organization shall be known as __________ School Parents-Teachers

Association herein referred as ANHS PTA.

Section 2. DOMICILE The principal office of the association shall be at __________ School

Section 3. SEAL The seal of the association shall be in such form and design as the Board of
Directors may prescribed.

ARTICLE II

Declaration of Principles

Section 1. We believe that __________ School PTA is the coordinating body of the parents
and teachers of __________ School).

Section 2. We believe that the growth, progress and welfare of our children/students of this
educational institution depend upon the unity, cooperation and active participation and
harmonious relationship of the parents, teachers and school administration.

Section 3. The organization shall promote volunteerism and altruism in all its functions and
affairs.

ARTICLE III

Jurisdiction

Section 1. The PTA shall have jurisdiction to undertake high school related activities in and
outside the campus and as agreed upon with the school administration.
ARTICLE IV

OBJECTIVES

Section 1. To promote and work for the interest and welfare of the students who are
enrolled in the __________ School including the educational, social and physical well-being
of all.

Section 2. To provide venue whereby parents and teachers could air their grievances and
opinions.

Section 3. To promote harmonious relationship with the school administration and the
community.

Section 4. To bring to the attention of the school administration every perceived violation of
school rules and regulations that may be committed by the students or teachers for
appropriate disciplinary action.

Section 5. The ANHS PTA may assist in the promotion and supervision of the activities that
the school may undertake.

SECTION 6. To provide a forum for the discussion of issues and their solutions related to the
total school program and to ensure the full cooperation of parents in the efficient
implementation of such program.

SECTION 7. To provide mechanisms to ensure proper coordination with the members of the
community.

SECTION 8. Shall adhere to all existing policies and implementing guidelines issued or
hereinafter may be issued by the department of education.

SECTION 9. To serve as a support group and as a significant partner of the school whose
relationship shall be defined by cooperative and open dialogue to promote the welfare of
the students.

ARTICLE V

Membership, RIGHTS AND DUTIES

SECTION 1. Membership in PTA is limited to parents, or in their absence the guardian of duly
enrolled students, and teachers.

SECTION 2. A guardian is hereby defined as any of the following:

A. An individual authorized by the biological parent/s to whom the care and

custody of the student has been entrusted;
 B. A relative of the student within the fourth degree of consanguinity or affinity
provided that said relative has the care and custody over the child;

C. An individual appointed by a competent court as the legal guardian of the

student;

D. In case of an orphan, the individual/institution who has the care and custody
of the student.

SECTION 3. A member-teacher refers to homeroom advisers, subject teachers, and non-

teaching personnel.

Section 4. Rights and privileges of members. Every member shall have the following rights
and privileges:

1. To exercise the right to vote on all matters relating to the affairs of the
organization.

2. Be periodically informed of the financial status of the organization, including

relevant information affecting the members thereof.

3. To be eligible to any elective and appointive position of the organization,

provided not to extend the term limit, if ever.

4. To examine all records or books of the organization during business hours.

Section 5. Duties of members. A member shall have the following duties:

1. To obey and comply with the constitution and by-laws of the organization, and
other rules and regulations as may be promulgated by the board of directors.

2. To pay annual membership fee for every parent regardless of the number of
children enrolled and other reasonable assessments for every student that the board of
directors and the school authorities may prescribe in consultation with the general assembly
such as but not limited to:

PTA membership fee - p 200.00

School ID (for freshmen only) - 50.00
Test paper - 50.00
School paper - English - 75.00
- Filipino - 75.00
School Association - 150.00
Laboratory Fees - 50.00
Miscellaneous Fees - 100.00
Total - 750.00

3. To extend assistance and full cooperation in all undertakings and activities of

the school, especially the Brigada Eskwela or school maintenance week which is scheduled
every month of May. All parents are required to support said program by way of sharing
skills / expertise, in kind donations, thereby making the school ready for the opening of
classes.

4. To safeguard the general interest of its members.

5. To attend all meetings that may be called for by the executive board.

ARTICLE VI

HOMEROOM PTA OFFICERS

Section 1. Within fifteen (15) days from the start of the school year the homeroom
adviser and the parents/guardians shall organize the homeroom PTA with the approval of
the School Head.

SECTION 2. The homeroom adviser shall have direct supervision over the conduct of
election of the homeroom PTA officers, which election shall be by viva voce.

SECTION 3. The homeroom PTA officers, namely: president, vice president, secretary,
treasurer and auditor, business manager, PIO and two (2) peace officers shall be elected
from among the parent-members by a majority of those present during the election.

SECTION 4. In case of a tie among two (2) or more candidates, a run-off election shall be
immediately held only among the candidates involved in the tie until the tie is resolved. If
the tie cannot be resolved through a run-off election, the same shall be done by drawing of
lots.

SECTION 5. The homeroom PTA officers shall cause the turn-over of any project they
have completed to the School Administrator.

SECTION 6. The homeroom PTA officers shall furnish a list of proposed and completed
projects to the Board of Directors for confirmation.

ARTICLE VII

BOARD OF DIRECTORS AND OFFICERS

(SCHOOL PTA OFFICERS)

SECTION 1. The election of the members of the Board of Directors (BOD) of the school
PTA from among the elected homeroom presidents and homeroom advisers shall be held
within thirty (30) days from the start of the school year.

SECTION 2. The election of the executive officers of the school PTA from among the
BOD members shall be on the same day of their election to the BOD.
 SECTION 3. The Board Of Directors (BOD) shall be composed of fifteen (15) members
who shall elect from among themselves the association’s executive officers; namely:
president, vice-president, secretary, treasurer, auditor, business manager, PIO and two (2)
peace officers, who shall oversee the day-to-day activities of the association.

SECTION 4. Parent-members shall comprise two-thirds (2/3) and teacher-members one-

third (1/3) of the Board of Directors.

SECTION 5. A teacher-member cannot hold any position in the PTA except as a member
of the Board of Directors or as secretary.

SECTION 6. The School Head shall not serve as a member of the Board of Directors but
as adviser to the PTA.

SECTION 7. The term of office of the Board Of Directors and its officers shall be one (1)
year from the date of election or until a new set of BOD has been elected and qualified.

SECTION 8. In case of vacancy in the Board Of Directors as a result of expulsion,

resignation or death, the vacancy shall be filled, for the unexpired term of the office, by a
majority vote of the Board of Directors from among the presidents of homeroom PTA’s in a
special meeting called for such purpose.

SECTION 9. The immediate past president shall automatically become an ex-officio

member, provided he /she has a child enrolled during the school year at CRSHS.

SECTION10. Powers and duties of the Board of Directors. The Board of Directors
shall have the following duties and powers:
a. They shall have the general charge in the formulation and implementation of
policies, rules and guidelines of the organization.
b. They shall create committees as exigency arises.
c. They shall formulate, promulgate and approved plans, programs and adopt
resolution toward the attainment of the principles and objectives of the organization.
d. They shall acquire, receive, hold and administer properties in the name of
the Anahawan National High School (ANHS).
e. To coordinate with school officials in all ANHS-PTA activities.
f. The BOD shall turn-over any completed project initiated by the general PTA
to the School Administrator.

SECTION 11. The president. The president shall have the following duties and powers:
a. Shall coordinate with school officials in all CRSHS PTA activities.
b. Shall exercise general supervision and control in the management of the
affairs of the organization.
c. Shall preside at all meetings of the officers, Board Of Directors and general
assembly.
d. Shall be primarily responsible for the implementation of the policies, plans
and programs adopted by the Board Of Directors.
 e. Shall be the official spokesman and representative of the ANHS-PTA on
matters requiring coordination with school officials.
f. Shall sign contracts, documents, and other papers as may be authorized by
the Board Of Directors.
g. Shall represent the organization in all its official functions and activities.
h. Shall exercise such powers and performs such duties inherent to his position
as may be delegated by the board.

SECTION 12. The Vice President. The Vice President shall have the following duties and
powers.
a. Shall automatically succeed in case of permanent vacancy in the office of the
president.
b. Shall take the place of the president in case of temporary absence and
performs the powers and duties inherent to the office of the president.
c. Shall exercise such powers and performs such duties inherent to his position
as may be delegated by the president and/or the Board of Directors.

SECTION 13. The Secretary. The Secretary shall have the following duties and
responsibilities:
a. Shall coordinate all activities of the organization with officers.
b. Shall give or cause to be given all notices and announcements required to
update the members of all activities of the organization
c. Shall act as the official keeper of all documents, minutes and other records.
d. Shall sign/countersign contracts, documents and other papers as may be
authorized by the board and affix seal to any instrument requiring the same.
e. Shall maintain the member’s register and in-charge of the bulletin board at
the principal office of the organization.
f. Shall perform such other duties and responsibilities as may be assigned by
the president of the board.

SECTION 14. The Treasurer. The Treasurer shall have the following duties and
responsibilities.
a. Shall collect, receive and issue receipts for all money, contributions and
donations to the organization.
b. Shall be the custodian of all properties, funds and accounts of the
organization and keep records pertaining thereto.
c. Shall be at all times have a true, correct and detailed statement of his / her
receipts and expenditures and of the assets of the organization.
d. Shall control and handle all funds of the organization, and shall deposit same
in a reputable bank designated by the board.
e. Shall make disbursements only in amounts and in cases duly appropriated
and provided for by the board, which shall always bear the approval of the president.
f. Shall submit to the president and the board of directors quarterly reports of
the properties, funds, accounts and financial standing of the organization duly certified by
the auditor, or such time as may be required by the president or the board.
g. Shall cause the turn-over of all financial records, inventories, official receipts
and other pertinent documents during the transition of officers.
 h. Shall perform such other duties and responsibilities as may be assigned by
the president or the board.

SECTION 15. The Auditor. The Auditor shall have the following duties and
responsibilities:
a. Shall make a detailed and periodic audit of all the properties, funds and
accounts of the organization and at the same time make appropriate suggestions and
recommendations to the board.
b. Shall submit audit report to the board after the examination and validation
of the treasurer’s report.
c. Shall perform such other duties and responsibilities as may be assigned by
the president or the board.

SECTION 16. The Public Information Officer. The Public Information Officer shall have
the following duties and responsibilities:
a. Shall take charge in disseminating information concerning plans, programs
and activities of the organization.
b. Shall be responsible for the preparation of press releases.
c. Shall be responsible in fostering good relationship with the school
administration.
d. Shall perform such other duties and responsibilities as may be assigned by
the president of the board.

SECTION 17. The Business Manager. The Business Manager shall have the following
duties and responsibilities:
a. Shall discharge the function of transacting business for the ANHS PTA.
b. Shall make canvass on purchases for the ANHS PTA
c. Shall perform such other duties and responsibilities as may be assigned by
the president or the board.

SECTION18. The Peace Officer. The Peace Officer shall have the following duties and
responsibilities:
a. Shall secure peaceful and orderly deliberations during meetings and
conferences of the officers and members of the organization.
b. Shall moderate peaceful negotiations on conflicts from among the officers
and members of the organization.
c. Shall conduct investigation and submit report on any matters involving the
security, immorality and misconduct of the officer/s and member/s of the organization as
directed by the president or by the board.

ARTICLE VIII

STANDING COMMITTEES

SECTION 1. To ensure smooth inter-fraternal relationship and efficiency in handling

specific project activities of the organization and in order to realize the objective of the
constitution, the following seven (7) standing committees are hereby created. Each
committee shall be composed of least three (3) members – the chairman and two (2)
members to discharge its function effectively. The chairman of the board has the power to
appoint the chairman and members of each committee. These committees are the
following:

A. Committee on Finance - responsible to the sourcing out fund needed for

the implementation of approved project/s and program/s. Shall monitor allocations /
disbursement of funds within budget limits.

B. Committee on Programs and Projects - responsible for the adoption and

implementation of programs, projects and activities that will promote and protect the
general welfare of the members.

c. Audit Committee - shall be responsible for the monitoring and supervision

of implemented projects in accordance to its approved plans and specifications and with-in
the time frame.

d. Election Committee – (please refer to article x).

e. Grievance Committee - shall investigate internal association disputes. It

shall assist in the presentation and settlements of the organization’s grievance with school
administration subject to pertinent provisions of existing civil service laws.

f. Ways And Means Committee – to source-out solutions, resources and

logistics in any project as called for.

g. Committee On External And Community Affairs – shall be responsible in

coordinating with LGU’s, NGO’s and other institutions for the benefit of the school.

SECTION 2. The heads of the committees shall preferably come from the Board Of
Directors, homeroom presidents and homeroom advisers.

ARTICLE IX

GENERAL ASSEMBLY, MEETINGS AND QUORUM

SECTION 1. The general assembly shall be composed of all parents of enrolled students,
Board of Directors and officers of the PTA, school head, homeroom advisers, subject-
teachers, and non-teaching personnel of the Anahawan National High School (ANHS)

SECTION 2. The general assembly shall be convened by the PTA Board of Directors
immediately after the PTA has been organized.

SECTION 3. The general assembly shall be convened as may be necessary but in no case
less than twice a year. The board shall coordinate with the school head as to time, venue
and other details of the general assembly.
 SECTION 4. The general assembly may invite or consult with other members of the
community such as local government officials and civic organizations to solicit their support
or active participation in the school activities.

SECTION 5. The General Assembly Meeting shall be held annually on the 4th Saturday
after the opening of classes;

SECTION 6. Special General Assembly Meeting shall be called upon resolution passed by
the Board of Directors or upon written request signed by at least three (3) members of the
Board of Directors or by Majority of the parents;

SECTION 7. The ANHS PTA officers and Board of Directors shall have a regular monthly
meeting every last Sunday of the month;

SECTION 8. Majority of the members shall constitute a quorum.

ARTICLE X

ELECTION COMMITTEE

SECTION 1. At the start of every school year, the school head shall immediately create
and convene a six (6) Member Election Committee (ELECOM) for the homeroom and school
PTA’s by designating the following:

A. Two (2) teachers one of whom shall be the chairperson and the latter shall
vote only in case of a tie; and
B. Four (4) parent-members

SECTION 2. The ELECOM shall have over-all supervision over the conduct of the
elections of the homeroom PTA’s and direct supervision over the conduct of elections of the
BOD of the school PTA and officers.

SECTION 3. The ELECOM may promulgate and issue additional guidelines relative to the
conduct of elections that are not inconsistent with this and other existing guidelines or
which may hereafter be issued.

Article XI

Finances

SECTION 1. Cognizant of the need of the organization for adequate funds to sustain its
operations, the PTA may collect voluntary financial contributions from members and outside
sources to enable it to fund and sustain its operation and the implementation of its
programs and projects exclusively for the benefit of the students and the school. The PTA’s
programs and projects shall be in line with the School Improvement Plan (SIP).

SECTION 2. The collections of funds by the PTA shall be subject to the following
conditions:
A. The contributions should be reasonable amount as may be determined by
the Board Of Directors.
B. Non-payment of contributions by the parent-member shall not be a basis for
non-admission or non-issuance of clearance(s) to the child / student.
C. The contributions shall be collected by the PTA treasurer on a per parent-
member basis regardless of the number of their children in school.
D. No collection of PTA contributions shall be done during the enrollment
period, and
E. No teacher or any school personnel shall be involved in such collection
activities.

SECTION 3. All collections of contributions or proceeds of fund raising activities shall be

deposited in a refutable banking institution as determined by the Board Of Directors.

SECTION 4. The PTA treasurer or a duly authorized representative shall undertake the
collection and shall issue receipts/acknowledgement receipts.

SECTION 5. In no case shall any school official or personnel be entrusted with the
safekeeping and disbursement of collections made by the PTA.

SECTION 6. All disbursements of funds shall be in accordance with generally accepted

accounting and auditing rules and regulations.

SECTION 7. All disbursements shall be accompanied by appropriate resolutions

indicating thereof the purposes for which such disbursements are made.

SECTION 8. No cash advances shall be allowed without valid liquidation of previous cash
advances.

SECTION 9. The books of accounts and other financial records of the PTA shall be made
available for inspection by the school head and / or the division PTA affairs committee at
any time.

SECTION10. An annual financial statement signed jointly by the PTA president, treasurer
and auditor shall be submitted to the school head not later than thirty (30) days after the
last day of classes. Such financial statement shall be audited by an external and independent
auditor, posted in the PTA bulletin board, and presented to the general assembly during
the next school year.

SECTION 11. The PTA shall submit to the school head not later than November 30, a
mid-school year financial statement report ending October 30 duly audited and signed by
the members of the PTA’s audit committee.

ARTICLE XII

IMPEACHMENT
 Section 1. Any official of the ANHS PTA and Board Of Directors may be impeached by a
vote of 2/3 of the general assembly called for such purpose by the president or majority of
the board on the following grounds, to wit:

1. Disloyal acts against the constitution.

2. Malicious attacks against the organization and its officers and members.

3. Misappropriation of organization funds.

4. Negligence of duties and responsibilities.

5. Willful violation of this constitution and by-laws or rules, regulations,

measures, resolutions and decisions of the organization.

6. Three (3) successive unexcused absences.

Section 2. The following procedures shall govern impeachment proceedings:

1. Impeachment proceedings shall be initiated by a formal petition or resolution

signed by at least 5% of all bonafide members of the organization addressed to the
president. a confirmation of impeachment shall require a majority vote of all members. in all
cases, the officer subject to impeachment shall be given the opportunity to be heard.

2. The president shall convene a general membership meeting to consider the

impeachment of an elective officer or group of officers.

3. In case the president is the object of the impeachment, he/she shall convene
the general assembly within ten (10) days from receipt of the formal petition. The general
assembly shall designate any member, not an officer, to preside the impeachment
proceedings.

4. Officer/s against whom impeachment proceedings had been filed shall be

given opportunity to defend themselves before any impeachment vote is finally taken.

5. A majority vote of bonafide members present constituting a quorum shall be

sufficient to give due course on impeachment proceedings.

6. The decision of the general membership in the impeachment proceedings shall

be final and executory.

ARTICLE XIII

Amendments and ratification

Section 1. Any amendment to or revision of this constitution and by-laws may be

proposed by the board of directors upon a vote of 2/3 of its members.

SECTION 2. Any amendment hereof which may be adopted by the board shall be
ratified by a vote of 2/3 of general membership within thirty (30) days after its adoption.

SECTION 3. No amendment/s to this constitution may be proposed within the period of

two (2) years after its ratification except section 5.2 of article V.

SECTION 4. Copies, thereof must be distributed to members at least three (3) days prior
to the date of the assembly wherein such amendments shall be submitted for approval.

ARTICLE XIV

EFFECTIVITY

Section 1. This constitution and by-laws shall take effect immediately upon ratification
and adoption by 2/3 of the general membership of the organization.

ARTICLE XV

TRANSITORY PROVISION

After the ratification and adoption of this constitution and by-laws, the incumbent
officers and board of directors shall hold office until their successors shall have been duly
elected, proclaimed and qualified.
________________________________________________________________________

I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS RATIFIED BY VOTES OF 272
– YES, 19 – NO, AND 6 – UNDECIDED OUT OF 404 PTA MEMBERS WHICH ALREADY
CONSTITUTE MORE THAN TWO-THIRDS (2/3) VOTE OF THE GENERAL PTA MEMBERSHIP
DURING THE SPECIAL GENERAL ASSEMBLY HELD ON SEPTEMBER 21, 2009 AT ANAHAWAN
NATIONAL HIGH SCHOOL GROUND