Lab Experiment | 2

LAB # 2
To demonstrate the features of Microsoft Word
Objectives

 To demonstrate the features of Microsoft Word for enhancing document creation and
formatting skills, applicable for personal, academic, and professional use

Lab Exercise
Microsoft Word is a word processing application that allows users to create, edit, format, and share
documents. It's one of the most widely used word processing programs and offers a wide range of features to
help users create professional-looking documents.
Getting Started

1. Opening Microsoft Word:

o Launch Microsoft Word by double-clicking on its icon on the desktop or searching for it in
the start menu (Windows).
2. Creating a New Document:
o Upon opening Word, you'll see a blank document where you can start typing immediately.
o Alternatively, click on "File" > "New" to create a new document.
o To create a new document, click on "File" > "New" or use the shortcut Ctrl + N.
3. Opening Existing Documents:
o To open an existing document, click on "File" > "Open" and navigate to the location of your
document.
o To open an existing document, click on "File" > "Open" or use the shortcut Ctrl + O, then
navigate to the location of your document and select it.
4. Saving Your Document:
o To save your document, click on the "File" tab in the top left corner.
o Select "Save As" and choose where you want to save your file.
o Give your document a name and select the file format (usually ".docx" for Word documents).

Basic Text Editing:

1. Typing and Editing:

o Click anywhere on the document and start typing.
o Use the arrow keys to move the cursor and the Backspace/Delete keys to delete characters.
o Use Ctrl + Z to undo changes and Ctrl + Y to redo changes.
2. Selecting Text:
o Click and drag to select text.
o Double-click on a word to select it, or triple-click to select a paragraph.
3. Cut, Copy, and Paste:
o Use Ctrl + X to cut selected text, Ctrl + C to copy, and Ctrl + V to paste.

Basic text editing in Microsoft Word involves essential functions such as typing, selecting, deleting, and
manipulating text. Here's a detailed explanation of each aspect:

A. Typing Text:
i) To start typing text in Microsoft Word, simply open a new document or click within an existing
document where you want to insert text.
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ii) Use your keyboard to type the desired text. You can type letters, numbers, symbols, and special
characters.
iii) Text will appear at the location of the cursor.

B. Selecting Text:
i) To select text, click and drag your mouse over the text you want to select. Alternatively, double-click
on a word to select it, or triple-click to select a paragraph.
ii) Selected text will be highlighted, indicating that it is ready for editing or formatting.

C. Deleting Text:
i) To delete selected text, simply press the "Delete" key on your keyboard. This removes the selected
text without affecting the surrounding content.
ii) Alternatively, you can use the "Backspace" key to delete text to the left of the cursor.

D. Moving Text:
i) To move text within a document, first select the text you want to move.
ii) Click and drag the selected text to the desired location within the document.
iii) Release the mouse button to drop the text into its new position.

E. Copying and Pasting Text:

i) To copy selected text, use the keyboard shortcut Ctrl + C or right-click and select "Copy" from the
context menu.
ii) To paste copied text, place the cursor at the desired location within the document and use the
keyboard shortcut Ctrl + V or right-click and select "Paste" from the context menu.

F. Undo and Redo:

i) If you make a mistake while editing text, you can undo your most recent action by using the keyboard
shortcut Ctrl + Z.
ii) To redo an action that you've undone, use the keyboard shortcut Ctrl + Y.

G. Finding and Replacing Text:

i) To find specific text within a document, press Ctrl + F to open the Find dialog box. Enter the text you
want to find and click "Find Next" to locate instances of that text within the document.
ii) To replace specific text with new text, press Ctrl + H to open the Replace dialog box. Enter the text
you want to find and the text you want to replace it with, then click "Replace All" to replace all
instances of the text within the document.

H. Spelling and Grammar Checking:

i) Microsoft Word includes built-in spelling and grammar checking tools to help you identify and
correct errors in your text.
ii) Misspelled words and grammatical errors are usually underlined with red or green squiggly lines.
Right-click on the underlined word to see suggestions for correction.

I. AutoCorrect:
i) Microsoft Word's AutoCorrect feature automatically corrects common typos and misspellings as you
type.
ii) For example, if you type "teh," Word will automatically change it to "the" as you continue typing.

J. Formatting Text:
i) In addition to basic text editing functions, Microsoft Word allows you to format text by changing its
font, size, color, style, alignment, and more.
ii) Use the options available in the formatting toolbar or the "Home" tab to apply formatting to selected
text.

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Formatting Text:

1. Font Formatting:
o Change font style, size, and color using the formatting toolbar at the top.
o Apply bold, italic, underline, or strikethrough formatting.

2. Paragraph Formatting:
o Align text (left, center, right, or justified) using the alignment options.
o Adjust line spacing and paragraph spacing using the Line and Paragraph Spacing options.

3. Advanced Text Formatting:

o Explore the "Font" dialog box (accessible via the "Font" group in the "Home" tab) for more
advanced font formatting options such as character spacing, effects, and advanced typography
features.
o Use the "Format Painter" tool to copy formatting from one piece of text to another.

Formatting text in Microsoft Word allows you to change the appearance of your text to make it more visually
appealing and readable. Here's a detailed overview of how to format text:

A. Font Formatting:
a) Font Style: Choose from a variety of font styles such as Times New Roman, Arial, Calibri, etc. Click
on the font dropdown menu in the formatting toolbar to select a font.
b) Font Size: Adjust the size of the text by selecting a size from the dropdown menu in the formatting
toolbar or typing in a specific font size.
c) Font Color: Change the color of the text by clicking on the font color dropdown menu in the
formatting toolbar and selecting a color.
d) Bold, Italic, Underline, Strikethrough: Use the buttons in the formatting toolbar to apply bold, italic,
underline, or strikethrough formatting to selected text.

B. Paragraph Formatting:
a) Alignment: Align text to the left, center, right, or justify it (aligns text to both the left and right
margins) using the alignment buttons in the formatting toolbar or the alignment options in the "Home"
tab.
b) Line Spacing: Adjust the spacing between lines of text by selecting options like single spacing, 1.5
spacing, double spacing, etc., from the line spacing dropdown menu in the formatting toolbar or the
"Line and Paragraph Spacing" options.
c) Paragraph Indentation: Use the increase or decrease indent buttons in the formatting toolbar or the
paragraph indentation options to adjust the indentation of paragraphs.
d) Bullets and Numbering: Create bulleted or numbered lists by selecting the text and clicking on the
bullets or numbering buttons in the formatting toolbar or using the options in the "Home" tab.

C. Text Effects:
a) Text Highlighting: Highlight text by selecting it and clicking on the highlight color dropdown menu in
the formatting toolbar.
b) Text Effects: Apply various text effects such as shadow, reflection, glow, etc., by clicking on the
"Text Effects" button in the formatting toolbar or using the options in the "Font" dialog box.

D. Clear Formatting:
Clear All Formatting: Remove all formatting from selected text by clicking on the "Clear All
Formatting" button in the formatting toolbar or using the "Clear All Formatting" option in the "Font"
dialog box.

E. Font Dialog Box:

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Advanced Font Formatting: Access advanced font formatting options by clicking on the dialog box
launcher in the font group of the "Home" tab. This opens the font dialog box, where you can adjust
character spacing, scaling, position, and more.
F. Styles:
a) Quick Styles: Apply predefined text styles such as headings, titles, and emphasis by selecting the text
and choosing a style from the "Styles" gallery in the "Home" tab.
b) Create Custom Styles: Create and save custom text styles with specific font, size, color, and
formatting settings for easy reuse.

G. Format Painter:
Copying Formatting: Use the Format Painter tool to copy formatting from one piece of text to another.
Click on the text with the desired formatting, then click on the Format Painter button in the formatting
toolbar and click on the text you want to apply the formatting to.

H. Change Case:
Changing Text Case: Change the case of selected text to uppercase, lowercase, sentence case, toggle
case, etc., using the "Change Case" button in the formatting toolbar or the options in the "Font" dialog
box.

I. Text Direction:
Changing Text Direction: Change the direction of text to vertical or horizontal by selecting the text
and clicking on the text direction button in the formatting toolbar or the options in the "Text
Direction" dialog box.

J. Themes:
Applying Themes: Apply predefined document themes that include coordinated fonts, colors, and
effects by selecting a theme from the "Themes" gallery in the "Design" tab.

Inserting Objects:

1. Inserting Images:
o Click on "Insert" > "Pictures" to insert images from your computer.
o Resize and move images by clicking and dragging their corners.

2. Inserting Tables:
o Click on "Insert" > "Table" to insert a table.
o Specify the number of rows and columns, and format the table as needed.

3. Inserting Other Objects:

o Insert shapes, charts, SmartArt graphics, and more from the "Insert" tab.

Inserting objects in Microsoft Word allows you to enhance your documents by adding various elements such
as images, tables, shapes, charts, SmartArt graphics, and more. Here's a detailed overview of how to insert
different objects in MS Word:

A. Inserting Images:
a) Click on the "Insert" tab in the ribbon.
b) Click on the "Pictures" button to insert an image from your computer.
c) Navigate to the location of the image file and select it, then click "Insert."
d) Alternatively, you can also drag and drop an image file directly into your document.

B. Inserting Online Pictures:

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a) Click on the "Insert" tab in the ribbon.

b) Click on the "Online Pictures" button to search for and insert images from online sources such as Bing
Image Search or your OneDrive account.
c) Enter keywords to search for images, select the desired image, and click "Insert."

C. Inserting Shapes:
a) Click on the "Insert" tab in the ribbon.
b) Click on the "Shapes" button to open the shapes gallery.
c) Select the desired shape from the gallery (e.g., rectangles, circles, arrows, etc.).
d) Click and drag to draw the shape in your document.

D. Inserting SmartArt Graphics:

a) Click on the "Insert" tab in the ribbon.
b) Click on the "SmartArt" button to open the SmartArt gallery.
c) Choose a SmartArt graphic category (e.g., Process, Hierarchy, Relationship, etc.).
d) Select the desired SmartArt graphic, then click "OK" to insert it into your document.
e) Enter text into the SmartArt placeholders to customize the graphic.

E. Inserting Charts:
a) Click on the "Insert" tab in the ribbon.
b) Click on the "Chart" button to open the chart gallery.
c) Choose the type of chart you want to insert (e.g., Column, Line, Pie, etc.).
d) Click "OK" to insert the chart into your document.
e) Enter data into the Excel spreadsheet that appears or click "Edit Data" to open Excel and enter data
there.

F. Inserting Tables:
a) Click on the "Insert" tab in the ribbon.
b) Click on the "Table" button to open the table gallery.
c) Choose the number of rows and columns for your table.
d) Click to insert the table into your document.
e) Use the table tools in the ribbon to format and customize the table as needed.

G. Inserting Text Boxes:

a) Click on the "Insert" tab in the ribbon.
b) Click on the "Text Box" button to open the text box gallery.
c) Choose the desired text box style (e.g., simple text box, colorful text box, etc.).
d) Click and drag to draw the text box in your document.
e) Enter text into the text box.

H. Inserting Headers and Footers:

a) Click on the "Insert" tab in the ribbon.
b) Click on the "Header" or "Footer" button to open the dropdown menu.
c) Choose a preset header or footer style, or click "Edit Header" or "Edit Footer" to create a custom
header or footer.
d) Enter text or insert objects into the header or footer area.

I. Inserting Page Numbers:

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a) Click on the "Insert" tab in the ribbon.

b) Click on the "Page Number" button to open the dropdown menu.
c) Choose the desired location for the page numbers (e.g., top of page, bottom of page, etc.).
d) Select a page number style from the gallery, or click "Format Page Numbers" to customize the format.

J. Inserting Hyperlinks:
a) Select the text or object that you want to turn into a hyperlink.
b) Right-click on the selected text or object and choose "Hyperlink" from the context menu.
c) In the Insert Hyperlink dialog box, enter the URL or web address you want to link to.
d) Click "OK" to insert the hyperlink.

K. Inserting Symbols:
a) Click on the "Insert" tab in the ribbon.
b) Click on the "Symbol" button to open the symbol gallery.
c) Choose the desired symbol from the gallery, or click "More Symbols" to open the Symbol dialog box.
d) Select the symbol you want to insert, then click "Insert."

L. Inserting Equations:
a) Click on the "Insert" tab in the ribbon.
b) Click on the "Equation" button to open the equation gallery.
c) Choose the desired equation style from the gallery, or click "Insert New Equation" to create a custom
equation.
d) Use the equation tools in the ribbon to enter and format your equation.

M. Inserting Online Videos:

a) Click on the "Insert" tab in the ribbon.
b) Click on the "Online Video" button to open the Online Video dialog box.
c) Enter the URL or embed code for the video you want to insert, or search for videos on Bing Video
Search.
d) Select the desired video and click "Insert" to embed it into your document.

Page Layout:

1. Page Setup:
o Click on the "Layout" tab to adjust page margins, orientation, and size.
2. Headers and Footers:
o Add headers and footers containing page numbers, date, and other information.

Page layout in Microsoft Word refers to the arrangement and design of elements on a document page. It
includes settings such as margins, orientation, size, and headers/footers. Here's a detailed overview of how to
manage page layout in MS Word:

A. Margins:
a) Adjusting Margins: Click on the "Layout" or "Page Layout" tab in the ribbon.
b) Changing Margins: Click on the "Margins" button to open the dropdown menu and select a predefined
margin option (Normal, Narrow, Wide, etc.), or click on "Custom Margins" to set custom margin
sizes.

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c) Custom Margins: In the Page Setup dialog box, specify the desired margin measurements for the top,
bottom, left, and right margins. Click "OK" to apply the changes.

B. Orientation:
a) Changing Page Orientation: Click on the "Layout" or "Page Layout" tab in the ribbon.
b) Switching between Portrait and Landscape: Click on the "Orientation" button to toggle between
portrait and landscape orientation.
c) Applying to Specific Pages: Use the "Page Setup" dialog box to apply different orientations to
specific sections or pages within your document.

C. Size:
a) Changing Page Size: Click on the "Layout" or "Page Layout" tab in the ribbon.
b) Selecting a Page Size: Click on the "Size" button to open the dropdown menu and select a predefined
page size (Letter, Legal, A4, etc.).
c) Custom Page Size: Click on "More Paper Sizes" in the dropdown menu to open the Page Setup dialog
box. Enter the desired width and height for the custom page size and click "OK" to apply the changes.

D. Columns:
a) Creating Columns: Click on the "Layout" or "Page Layout" tab in the ribbon.
b) Adding Columns: Click on the "Columns" button to open the dropdown menu and select the desired
number of columns (One, Two, Three, etc.).
c) Custom Column Layout: Click on "More Columns" in the dropdown menu to open the Columns
dialog box. Specify the number of columns, width, spacing, and apply the changes.

E. Page Breaks:
a) Inserting Page Breaks: Place the cursor at the location where you want to insert a page break.
b) Using the Ribbon: Click on the "Layout" or "Page Layout" tab in the ribbon, then click on the
"Breaks" button and select "Page" from the dropdown menu.
c) Using Keyboard Shortcut: Press Ctrl + Enter to insert a page break at the current cursor position.

F. Column Break:
a) Divides text into multiple columns, inserting a break at the cursor position to start new content in the
next column.
b) Helpful for creating multi-column layouts, such as newspaper-style columns.
c) Insert Column Break: Click where you want to insert the column break within your document, then go
to the "Layout" or "Page Layout" tab on the ribbon at the top of the Word window. Click on the
"Breaks" dropdown menu in the "Page Setup" group. Select "Column" under the "Breaks" section.

G. Section Break:
a) Divides the document into sections with independent formatting settings.
b) Allows for different page layouts, margins, headers, footers, and other formatting options within the
same document.
c) Commonly used for chapters, appendices, or sections with distinct formatting requirements.
d) Insert Section Break: Click where you want to insert the section break within your document, then Go
to the "Layout" or "Page Layout" tab on the ribbon at the top of the Word window. Click on the
"Breaks" dropdown menu in the "Page Setup" group. Select the type of section break you want to
insert:
(1) Next Page: Starts a new section on the next page.
(2) Continuous: Starts a new section on the same page without a page break.
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(3) Even Page or Odd Page: Starts a new section on the next even or odd-numbered page.

H. Headers and Footers:

a) Inserting Headers and Footers: Click on the "Insert" tab in the ribbon.
b) Using Built-in Options: Click on the "Header" or "Footer" button to choose a built-in header or footer
style from the dropdown menu.
c) Custom Headers and Footers: Click on "Edit Header" or "Edit Footer" to create custom headers and
footers. Enter text, insert objects, and format as desired.
I. Page Numbers:
a) Inserting Page Numbers: Click on the "Insert" tab in the ribbon.
b) Using Built-in Options: Click on the "Page Number" button to choose a built-in page number style
from the dropdown menu.
c) Custom Page Numbers: Click on "Format Page Numbers" to customize the format and appearance of
the page numbers.

J. Watermarks:
a) Adding Watermarks: Click on the "Design" tab in the ribbon.
b) Selecting a Watermark: Click on the "Watermark" button to open the dropdown menu and select a
built-in watermark style (e.g., Confidential, Draft, etc.).
c) Custom Watermark: Click on "Custom Watermark" to create a custom watermark. Choose between a
text watermark or a picture watermark, and customize the appearance and position as desired.

K. Page Borders:
a) Applying Page Borders: Click on the "Design" tab in the ribbon.
b) Selecting a Page Border: Click on the "Page Borders" button to open the Borders and Shading dialog
box. Choose the desired border style, color, width, and apply to the entire document or specific
sections.

L. Themes:
a) Applying Document Themes: Click on the "Design" tab in the ribbon.
b) Selecting a Theme: Click on the "Themes" button to open the Themes gallery. Choose a built-in
theme to apply coordinated fonts, colors, and effects to your document.

Proofreading and Review:

1. Spell Check and Grammar Check:

o Use the built-in spelling and grammar checker to identify and correct errors.
o Utilize the Thesaurus tool to find synonyms for words.
2. Track Changes:
o Turn on Track Changes from the "Review" tab to track edits made to the document.
3. Comments:
o Leave comments for collaborators by clicking on "New Comment" in the Review tab.

Proofreading and reviewing in Microsoft Word involves checking your document for errors in spelling,
grammar, and overall clarity, as well as collaborating with others to gather feedback and make revisions.
Here's a detailed overview of how to proofread and review documents in MS Word:

A. Spell Check:

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Automatic Spell Check: Microsoft Word automatically checks your document for spelling errors as
you type. Misspelled words are underlined with a red squiggly line.

B. Manual Spell Check:

a) Click on the "Review" tab in the ribbon.
b) Click on the "Spelling & Grammar" button to open the Spelling and Grammar pane.
c) Word will highlight each potential spelling error and suggest corrections. You can choose to ignore,
ignore all, add to dictionary, or change the word.

C. Grammar Check:
Automatic Grammar Check: Word also checks for grammar errors as you type. Grammar errors are
underlined with a green squiggly line.

D. Manual Grammar Check:

a) Click on the "Review" tab in the ribbon.
b) Click on the "Spelling & Grammar" button to open the Spelling and Grammar pane.
c) Word will highlight each potential grammar error and suggest corrections. You can choose to ignore,
ignore all, or change the error.

E. Thesaurus:
a) Right-click on a word in your document.
b) Select "Synonyms" from the context menu to see a list of synonyms for the selected word.
c) Click on a synonym to replace the original word with the synonym.

F. Track Changes:
a) Enabling Track Changes:
i) Click on the "Review" tab in the ribbon.
ii) Click on the "Track Changes" button to enable or disable track changes mode.
iii) When track changes mode is enabled, any edits, additions, or deletions you make to the document
will be tracked and displayed.
b) Reviewing Changes:
i) In track changes mode, additions are displayed in a different color, deletions are displayed with a
strikethrough, and formatting changes are displayed with brackets.
ii) Review the changes made to the document and decide whether to accept or reject each change.

G. Comments:
a) Adding Comments:
i) Click where you want to insert a comment in your document.
ii) Click on the "Review" tab in the ribbon.
iii) Click on the "New Comment" button to insert a new comment.
iv) Enter your comment in the comment pane that appears on the right side of the document.
b) Reviewing Comments:
i) Click on a comment in the comment pane to navigate to the corresponding location in the
document.
ii) Address each comment by making revisions to the document as needed.

H. Compare Documents:

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a) Click on the "Review" tab in the ribbon.

b) Click on the "Compare" button and select "Compare" from the dropdown menu.
c) Select the original document and the revised document you want to compare.
d) Word will generate a new document that highlights the differences between the two versions.

I. Protecting Documents:
a) Click on the "Review" tab in the ribbon.
b) Click on the "Protect Document" button to open the Protect Document pane.
c) Choose the type of protection you want to apply (e.g., restrict editing, encrypt with password, etc.).

Printing and Sharing:

1. Printing Documents:
o Click on "File" > "Print" or use the shortcut Ctrl + P to print your document.
o Adjust print settings such as paper size, orientation, and number of copies.
2. Saving and Sharing:
o Save your document by clicking on "File" > "Save" or "Save As."
o Share your document via email, OneDrive, or other cloud storage services.

Printing and sharing documents in Microsoft Word allows you to distribute your work in various formats and
collaborate with others. Here's a detailed overview of how to print and share documents in MS Word:

A. Printing Documents:
a) Basic Printing:
ii) Click on "File":
(1) Open the document you want to print in Microsoft Word.
(2) Click on the "File" tab in the ribbon to open the File menu.
iii) Select "Print":
Click on "Print" in the File menu to open the Print pane.
iv) Adjust Print Settings:
(1) In the Print pane, review the print settings such as printer selection, number of copies, page
range, etc.
(2) Use the options available to adjust settings according to your preferences.
b) Print Document:
i) Click on the "Print" button to send the document to the printer.
ii) Alternatively, use the keyboard shortcut Ctrl + P (Cmd + P on Mac) to open the Print pane
directly.
c) Advanced Printing Options:
i) Print Preview:
(1) Before printing, click on "Print Preview" in the Print pane to see how the document will look
when printed.
(2) Use Print Preview to adjust settings and ensure that the document is formatted correctly.
ii) Page Setup:
(1) Click on "Page Setup" in the Print pane to adjust page layout settings such as margins,
orientation, and paper size.
(2) Use Page Setup to customize the appearance of the printed document.

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iii) Print Quality:

(1) Some printers allow you to adjust print quality settings for better results.
(2) Check your printer settings or consult the printer documentation for options related to print
quality.

B. Sharing Documents:
Saving and Sharing Options:

a) Click on "File":
i) Open the document you want to share in Microsoft Word.
ii) Click on the "File" tab in the ribbon to open the File menu.
b) Select "Save As":
i) Click on "Save As" in the File menu to open the Save As pane.
ii) Choose the location where you want to save the document and enter a file name.
c) Choose File Format:
i) In the Save As pane, select the desired file format from the dropdown menu.
ii) Common file formats for sharing include Word Document (.docx), PDF (.pdf), and Plain Text
(.txt).
d) Click "Save":
Click on the "Save" button to save the document in the selected format.
e) Emailing Documents:
i) Click on "File":
(1) Open the document you want to email in Microsoft Word.
(2) Click on the "File" tab in the ribbon to open the File menu.
ii) Select "Share":
Click on "Share" in the File menu to open the Share pane.
iii) Choose Email Option:
(1) Select the email option that best fits your needs (e.g., Email as Attachment, Email as PDF).
(2) Follow the prompts to complete the email process, including entering recipient email
addresses, subject, and message.
f) Cloud Sharing:
i) OneDrive Integration:
(1) Microsoft Word integrates with OneDrive, allowing you to save and share documents in the
cloud.
(2) Click on "Save As" and select "OneDrive" as the save location to save the document to your
OneDrive account.
ii) Sharing Links:
(1) After saving the document to OneDrive, you can generate a sharing link to give others access
to the document.
(2) Click on "Share" in the File menu, then select "Get a Sharing Link" to generate a link that you
can share via email or messaging apps.

Table of Contents:

Word can automatically generate a table of contents (TOC) based on the heading styles used in your
document. This is helpful for organizing and navigating longer documents. Steps to Create a Table of
Contents:
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1. Apply Heading Styles:

o Use the built-in heading styles (Heading 1, Heading 2, etc.) to format headings and
subheadings in your document.

2. Insert Table of Contents:

o Click where you want to insert the table of contents.
o Click on the "References" tab in the ribbon.
o Click on "Table of Contents" and choose a predefined style or select "Custom Table of
Contents" for more options.

3. Update Table of Contents:

o After making changes to your document, click on the table of contents.
o Click on "Update Table" to update the TOC with any new headings or changes.

Creating a Table of Contents (TOC) in Microsoft Word allows you to organize and navigate longer documents
by automatically generating a list of headings and their corresponding page numbers. Here's a detailed
overview of how to create a Table of Contents in MS Word:

A. Apply Heading Styles:

Use Heading Styles:
i) Apply built-in heading styles (Heading 1, Heading 2, etc.) to the headings and subheadings in
your document.
ii) Select the text you want to designate as a heading, then choose a heading style from the "Styles"
gallery in the "Home" tab of the ribbon.

B. Inserting a Table of Contents:

i) Place Cursor:
Click where you want to insert the Table of Contents in your document. Typically, this is at the
beginning or after the cover page.
ii) Navigate to References Tab:
Click on the "References" tab in the ribbon at the top of the Word window.
iii) Insert Table of Contents:
(1) In the "Table of Contents" group, click on the "Table of Contents" button.
(2) Choose one of the predefined styles from the dropdown menu (e.g., Automatic Table 1,
Automatic Table 2, etc.) or select "Custom Table of Contents" for more options.

C. Customizing Table of Contents:

i) Custom Table of Contents Dialog Box:

Click on "Custom Table of Contents" to open the dialog box.
ii) Options Tab:
(1) In the "Table of Contents" dialog box, click on the "Options" tab.
(2) Here, you can customize various aspects of the Table of Contents, such as the levels of
headings to include, the tab leader style, and whether to show page numbers.
iii) Formats Tab:
In the "Formats" tab of the dialog box, you can customize the appearance of the Table of
Contents, such as font, font size, and alignment.
iv) Show Page Numbers:

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By default, Word includes page numbers in the Table of Contents. If you don't want page
numbers to appear, uncheck the "Show page numbers" box in the dialog box.
v) Modify Levels:
If you have multiple levels of headings (e.g., Heading 1, Heading 2, etc.), you can specify how
many levels to include in the Table of Contents.

D. Updating the Table of Contents:

i) After Editing:
After making changes to your document, such as adding or removing headings, you'll need to
update the Table of Contents to reflect the changes.

ii) Update Table:

(1) Click anywhere within the Table of Contents.
(2) Click on the "Update Table" button that appears above the Table of Contents.
(3) Choose "Update Entire Table" to update all entries or "Update Page Numbers Only" to update
the page numbers.

E. Formatting the Table of Contents:

i) Manually Formatting:
You can manually format the Table of Contents by selecting it and using the formatting options in
the ribbon, such as font, font size, bold, italic, etc.
ii) Styles Pane:
You can also modify the appearance of the Table of Contents by modifying the corresponding
styles in the "Styles" pane.

Inserting Captions for Figures and Tables:

Inserting captions for figures and tables in Microsoft Word allows you to add numbered labels and titles to
your visual elements, making it easier to reference and navigate them within your document. Here's a detailed
overview of how to insert captions for figures and tables in MS Word:

1. Inserting Captions for Figures:

A. Inserting Figures:
Inserting an Image:
i) Click on the place in the document where you want to insert the image.
ii) Navigate to the "Insert" tab in the ribbon.
iii) Click on the "Pictures" button to select an image from your computer, or choose "Online Pictures"
to insert an image from the web.

B. Adding a Caption:
i) Caption Insertion:
(1) Click on the image to select it.
(2) Navigate to the "References" tab in the ribbon.
(3) Click on the "Insert Caption" button in the "Captions" group.
ii) Caption Dialog Box:
(1) In the "Caption" dialog box, select "Figure" from the "Label" dropdown menu.
(2) Enter a brief description or title for the figure in the "Caption" box.

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iii) Format Caption:

Optionally, customize the format of the caption by clicking on the "Numbering" button to specify
numbering format, such as numbering by chapter or continuous numbering.
iv) OK and Insert:
Click "OK" to insert the caption. It will appear beneath the image with the appropriate numbering
(e.g., "Figure 1: [Your Caption]") and will be automatically numbered as you insert more captions
for figures.

2. Inserting Captions for Tables:

A. Inserting Tables:
Creating a Table:
i) Click on the place in the document where you want to insert the table.
ii) Navigate to the "Insert" tab in the ribbon.
iii) Click on the "Table" button to select the number of rows and columns for your table.

B. Adding a Caption:
i) Caption Insertion:
(1) Click anywhere inside the table to select it.
(2) Navigate to the "References" tab in the ribbon.
(3) Click on the "Insert Caption" button in the "Captions" group.
ii) Caption Dialog Box:
(1) In the "Caption" dialog box, select "Table" from the "Label" dropdown menu.
(2) Enter a brief description or title for the table in the "Caption" box.
iii) Format Caption:
Optionally, customize the format of the caption by clicking on the "Numbering" button to specify
numbering format, such as numbering by chapter or continuous numbering.
iv) OK and Insert:
Click "OK" to insert the caption. It will appear above the table with the appropriate numbering
(e.g., "Table 1: [Your Caption]") and will be automatically numbered as you insert more captions
for tables.

3. Updating Captions:

A. Reordering Figures and Tables:

If you move or rearrange figures or tables in your document, Word will automatically update the
numbering of captions to reflect their new order.

B. Updating Captions:
If you make changes to the captions themselves (e.g., editing the text), you can update them by
clicking on one of the captions and then clicking on the "Update Caption" button in the "Captions"
group under the "References" tab.

Cross Reference:
Cross-referencing in Microsoft Word allows you to create dynamic references to various elements within your
document, such as headings, figures, tables, footnotes, endnotes, and more. This feature is particularly useful
in longer documents, reports, theses, and academic papers where referencing specific sections or elements is
necessary for clarity and navigation. Here's a detailed overview of how to use the cross-referencing feature in
MS Word:

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1. Inserting Cross-References:

A. Inserting Cross-Reference of Headings:

i) Place Cursor:
Click where you want to insert the cross-reference to a heading.
ii) Navigate to References Tab:
Click on the "References" tab in the ribbon at the top of the Word window.
iii) Insert Cross-Reference:
Click on the "Cross-reference" button in the "Captions" group.
iv) Choose Reference Type:
In the Cross-reference dialog box, select "Headings" from the "Reference type" dropdown menu.
v) Select Heading to Reference:
Choose the specific heading you want to reference from the list of available headings.
vi) Insert Reference:
Choose the desired reference format (e.g., "Above" or "Below" the current location) and click
"Insert."

B. Inserting Cross-References for Figures:

i) Place Cursor:
Click where you want to insert the cross-reference to the figure.
ii) Navigate to References Tab:
Click on the "References" tab in the ribbon at the top of the Word window.
iii) Insert Cross-Reference:
Click on the "Cross-reference" button in the "Captions" group.
iv) Choose Reference Type:
In the Cross-reference dialog box, select "Figure" from the "Reference type" dropdown menu.
v) Select Figure to Reference:
In the "For which caption" dropdown menu, choose the specific figure you want to reference.
vi) Insert Reference:
Choose the desired reference format (e.g., "Above" or "Below" the current location) and click
"Insert."

C. Inserting Cross-References for Tables:

i) Place Cursor:
Click where you want to insert the cross-reference to the table.
ii) Navigate to References Tab:
Click on the "References" tab in the ribbon at the top of the Word window.
iii) Insert Cross-Reference:
Click on the "Cross-reference" button in the "Captions" group.
iv) Choose Reference Type:
In the Cross-reference dialog box, select "Table" from the "Reference type" dropdown menu.
v) Select Table to Reference:
In the "For which caption" dropdown menu, choose the specific table you want to reference.
vi) Insert Reference:
Choose the desired reference format (e.g., "Above" or "Below" the current location) and click
"Insert."

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2. Updating Cross-References:

A. Automatic Updating:
Word automatically updates cross-references when changes are made to the numbering or order of
figures and tables in the document.
B. Manual Update:
If you want to manually update cross-references, you can do so by right-clicking on a cross-reference
and selecting "Update Field" from the context menu.

3. Additional Options:

A. Customizing Cross-Reference Format:

You can customize the appearance of cross-references by modifying the associated field codes or by
changing the format of the reference text.

B. Cross-Referencing Headings:
In addition to figures and tables, you can also cross-reference headings, equations, footnotes,
endnotes, and other elements in your document using similar methods.

Citations:

In Microsoft Word, the citation feature allows you to manage and insert citations and bibliographies into your
document, making it easier to properly reference sources and create a bibliography. Here's a detailed guide on
how to use the citation feature in MS Word:

1. Adding Citations:

A. Inserting Citations:
i) Place Cursor:
Click where you want to insert a citation in your document.
ii) Navigate to the "References" Tab:
Click on the "References" tab in the ribbon at the top of the Word window.
iii) Insert Citation:
(1) Click on the "Insert Citation" button in the "Citations & Bibliography" group.
(2) Choose the appropriate citation style (e.g., APA, MLA, Chicago) from the dropdown menu.
iv) Select Source:
Click on "Add New Source" to manually enter citation details or click on "Manage Sources" to
add or edit existing sources from your citation manager.
v) Enter Citation Information:
(1) Fill in the required fields for the citation, such as author, title, publication year, etc.
(2) Click "OK" to add the citation to your document.

B. Managing Sources:
i) Accessing Source Manager:
(1) Click on the "References" tab in the ribbon.
(2) Click on the "Manage Sources" button in the "Citations & Bibliography" group.
ii) Add New Source:
Click on "New" to manually enter citation details for a new source.
iii) Edit or Delete Sources:
Select a source from the list and click on "Edit" or "Delete" to modify or remove it from the list.

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2. Creating Bibliography:

A. Inserting Bibliography:
i) Place Cursor:
Click where you want to insert the bibliography in your document.
ii) Navigate to the "References" Tab:
Click on the "References" tab in the ribbon.
iii) Insert Bibliography:
(1) Click on the "Bibliography" button in the "Citations & Bibliography" group.
(2) Choose the desired bibliography style (e.g., APA, MLA, Chicago) from the dropdown menu.
iv) Automatic Generation:
Word will automatically generate a bibliography based on the citations you have inserted in your
document.

3. Updating Citations and Bibliography:

A. Adding or Removing Citations:

If you add or remove citations from your document, you can update the bibliography by clicking on
the bibliography and selecting "Update Citations and Bibliography" from the dropdown menu.
B. Updating Style:
You can also change the citation style or bibliography style at any time by clicking on the respective
buttons in the "Citations & Bibliography" group.

Show/Hide Feature:
In Microsoft Word, the "Show/Hide" feature allows you to display or hide formatting marks, such as spaces,
tabs, paragraph marks, and other non-printing characters. This feature is helpful for identifying and editing
formatting elements in your document. Here's how to use the "Show/Hide" feature in Word:

1. Displaying Formatting Marks:

A. Show/Hide Button:
Look for the "Show/Hide" button in the "Paragraph" group on the "Home" tab of the ribbon. It
resembles a paragraph symbol (¶).
B. Click the Button:
Click on the "Show/Hide" button to toggle the display of formatting marks. When enabled, you'll see
symbols for spaces (·), paragraph marks (¶), tabs (→), and other non-printing characters throughout
your document.

2. Hiding Formatting Marks:

Hide Button:
If you want to hide the formatting marks, simply click on the "Show/Hide" button again to toggle
them off. This action hides the formatting symbols from view.

Advanced Features:

1. Mail Merge:
o Use the Mail Merge feature to create personalized letters, envelopes, or labels.

2. Creating Forms:
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 Lab Experiment | 2

o Create forms with interactive fields for users to fill out.

o Generate a table of contents based on heading styles used in the document.

3. Macros:
o Automate repetitive tasks by recording and running macros.

Lab Task: Formatting an IEEE Conference Paper using MS Word Features

The objective is to practice applying IEEE formatting guidelines using Word features to ensure consistency
and accuracy in document layout, including title, author information, section headings, figures, tables,
citations, references, and overall formatting. Sample IEEE conference paper can be downloaded from the
IEEE website.
Solution:

Introduction to MS World
Name: Muhammad Abdullah Asif Name: Munawar-ul-Zaman
Registration ID: FA23-BEE-149 Email: munawarulzamancuilahore.edu.pk
Email: fa23-bee-149cuilahore.edu.pk

Abstract— Microsoft Word is a word processing 2 Ease of Use

application that allows users to create, edit, format, and Microsoft Word 2007 revolutionized the landscape of word
share documents. It's one of the most widely used word processing with its innovative features and user-friendly
processing programs and offers a wide range of features to interface. The application offered a seamless experience for
help users create professional-looking documents. creating, editing, and formatting documents, empowering users
to express their ideas with precision and flair. With an array of
new tools and enhancements such as the Ribbon interface, Quick
1 INTRODUCTION Styles, and SmartArt graphics, Word 2007 ushered in a new era
Microsoft Word, the ubiquitous word processing software, has
of productivity and creativity. Its intuitive design streamlined
undergone a remarkable evolution since its inception in 1983. tasks and enabled users to work more efficiently, whether
Initially introduced as Multi-Tool Word for Xenia systems, it has drafting simple memos or crafting complex reports.
since become an indispensable tool for millions worldwide. One Additionally, the introduction of the Office Open XML file
of its defining features is its adaptability, continuously format improved compatibility and accessibility, ensuring that
integrating new functionalities to meet the changing needs of documents could be easily shared and collaborated on across
users. From its humble beginnings to its current iteration, different platforms. Microsoft Word 2007's impact extended far
Microsoft Word has not only revolutionized the way we create beyond mere document creation, shaping the way individuals
documents but has also played a pivotal role in shaping modern
communication. communicate, collaborate, and innovate in the digital age.
3 Abbreviations and Acronyms
Observations of Microsoft Word, particularly in its 2007
version, reveal a significant evolution in word processing
technology. Firstly, the introduction of the Ribbon interface
marked a departure from traditional menu structures, providing a
more visually intuitive way for users to access commands and
features. This change aimed to streamline workflows and make
commonly used tools more.
4 UNITS
In Microsoft Word, units typically refer to the measurement
settings used for various elements within a document, such as

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 Lab Experiment | 2

margins, indentation, spacing, and ruler measurements. Users

can customize these units based on their preferences or specific
requirements for a particular document.
5 Equation
The equations are an exception to the prescribed
specifications of this template. You will need to determine
whether or not your equation should be typed using either References
the Times New Roman or the Symbol font (please no other This is about the use of Microsoft Word .I learn about MS
font). To create multileveled equations, it may be World in the lab.
necessary to treat the equation as a graphic and insert it
into the text after your paper is styled.

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 Lab Experiment | 2

Rubric for Lab Assessment

The student performance for the assigned task during the lab session was:
The student completed assigned tasks without any help from the
Excellent 4
instructor and showed the results appropriately.
The student completed assigned tasks with minimal help from the
Good 3
instructor and showed the results appropriately.
The student could not complete all assigned tasks and showed
Average 2
partial results.
Worst The student did not complete assigned tasks. 1

Instructor Signature: ______________________________ Date: ____________________

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