SECONDARY

JHS

LEARNING STRAND 6
DIGITAL CITIZENSHIP
MODULE 2: DIGITAL APPLICATIONS – WORD PROCESSING

ALS Accreditation and Equivalency Program: Junior High School

GOVERNMENT PROPER

NOT FOR SALE

 LEARNING STRAND 6

DIGITAL APPLICATIONS
WORD PROCESSING

DIGITAL CITIZENSHIP
MODULE 2
ALS Accreditation and Equivalency Program: Junior High School
Learning Strand 6: Digital Citizenship
Module 2: Digital Applications – Word Processing

Published in 2020 by the United Nations Educational, Scientific and Cultural

Organization UNESCO Office, Jakarta
Jalan Galuh II No. 5, Kebayoran Baru, Jakarta, Indonesia

and

Department of Education
DepEd Complex, Meralco Avenue, Pasig City,

Philippines Copyright © UNESCO and DepEd

2020

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 DEVELOPMENT TEAM

Jenelyn Marasigan Baylon

Master Teacher I, ALS Task Force (On-detail)
Kristine Lee S. Lumanog Education Program Specialist II, ALS Task Force (On-
Judy R. detail) Project Development Officer III, Bureau of Learning
Mendoza Reyangie V. Resources Education Program Specialist II, Bureau of
Sandoval Josephine Learning Resources
C. Intino Senior Education Program Specialist, Bureau of Curriculum
Eric U. Labre Development Senior Education Program Specialist, Bureau of
Learning Resources Supervising Education Program Specialist,
Roderick P. Corpuz ALS Task Force
Daisy Asuncion O. Chief Education Program Specialist, Bureau of Learning
Santos Marilette R. Resources Director III/Head, ALS Task Force
Almayda Officer-In-Charge, Office of the Director IV, Bureau of Learning
Ariz Delson Acay D. Cawilan Resources Assistant Secretary for Alternative Learning System
G. H. S. Program
and Task Force
Undersecretary for Legislative Liaison Office, External
Ambat Tonisito M. C. Partnership Service and Project Management Service
Secretary
Umali Leonor Magtolis

Briones

Author
Content
Expert
Admin and Finance Staff
Heiden Project Lead
Chan Adelina President
Calub
Bernadette Sison
Mildred Parbo
Ma. Teresita Medado

Content and Language Evaluators and Instructional Design Reviewer

Edward C. Schools Division Office of Meycauayan City, Department of
Jimenez Education Regional Office III – Central Luzon, Department
Melvin of Education Freelance Language Editor
Lazaro
Ma. Jessamine Anne R. Verzosa

Djamhur
Ade
Marmon Abutas Pagunsan Remegio Alquitran
Sandra Rusyda
Maria Karisma Bea Agarao
 Mee Young Admin and Finance Assistant
Choi Shahbaz Project Assistant
Khan National Project Consultant
National Project Officer
National Programme
Coordinator Head of
Education Unit
Director and Representative
User’s Guide
For the ALS Learner:

Welcome to this Module entitled Digital Applications – Word Processing under Learning
Strand 6 Digital Citizenship of the ALS K to 12 Basic Education (BEC).

This module was designed to provide you with fun and meaningful opportunities for guided and
independent learning at your own pace and time. You will be enabled to process the contents of
the learning resource while being an active learner.

This module has the following parts and corresponding icons:

This will give you an idea of the skills or competencies you are
Let’s Get to Know expected to learn in the module.

This part includes an activity that aims to check what you

Pre-assessment already know about the lesson. If you get all the answers correct
(100%), you may decide to skip this module.

This section provides a brief discussion of the lesson. This aims to

Setting the Path help you discover and understand new concepts and skills.

This comprises activities for independent practice to

Trying This Out solidify your understanding and skills of the topic. You may
check the answers to the exercises using the Answer Key at
the end of the module.
Understanding
This includes questions that process what you learned from the
What You Did lesson.

Sharpening This section provides an activity that will help you transfer
Your Skills your new knowledge or skill in real-life situations or
concerns.

Treading the This is a task which aims to evaluate your level of mastery in
Road to Mastery achieving the given learning competency.

Don’t Forget This part serves as a summary of the lessons in the module.

In this portion, another activity will be given to you to enrich your

Explore More
knowledge or skill of the lesson learned. This also tends
retention of learned concepts.

This part will assess your level of mastery in achieving the

Reach the Top
learning competencies in each lesson in the module.

Answer Key This contains answers to all activities in the module.

This portion gives information about the meanings of the

Glossary
specialized words used in the module.
At the end of this module you will also find:

References This is a list of all sources used in developing this module.

The following are some reminders in using this module:

1. Use the module with care. Do not put unnecessary mark/s on any part of the module.
Use a separate sheet of paper in answering the exercises.
2. Don’t forget to answer the Pre-assessment before moving on to the other activities
included in the module.
3. Read the instruction carefully before doing each task.
4. Observe honesty and integrity in doing the tasks and checking your answers.
5. Finish the task at hand before proceeding to the next.
6. Return this module to your ALS Teacher/Instructional Manager/Learning Facilitator
once you are through with it.

If you encounter any difficulty in answering the tasks in this module, do not hesitate to consult your ALS
Teacher/Instructional Manager/Learning Facilitator. Always bear in mind that you are not alone.

We hope that through this material, you will experience meaningful learning and gain deep understanding of
the relevant competencies. You can do it!
 Let’s Get to Know 1
Pre-Assessment 2
LESSON 1: Understanding Word-Processing 3
Applications

Setting the Path 3

Trying This Out 4
Understanding What You Did 5
Sharpening Your Skills 2
3
Treading the Road to Mastery 2
4
LESSON 2: Formatting and Inserting Graphics 2
in a Document 7
Setting the Path 2
CONTENT

7
Trying This Out 2
8
Understanding What You Did 2
9
Sharpening Your Skills 5
9
Treading the Road to Mastery 6
0
LESSON 3: Mail Merging and Finalizing a 6
Document 1
S

Setting the Path 6

1
Trying This Out 6
2
Understanding What You Did 6
3
 Sharpening Your Skills 84
Treading the Road to Mastery 85
Don’t Forget 86
Explore More 88
Reach the Top 89
Answer Key 90
Glossary 91
References 92
CONTENT
S
 MODULE
LET’S
2 GET TO KNOW

Text Document

O ne of the skills in the twenty-first century is to communicate through

speaking and writing. People nowadays innovate methods to convey
their messages to other people clearly. With different digital devices and
software programs, they can create remarkable outputs. One of the basic
software you can use is a word-processing application.

This module will give you the basic steps on using word processors.
The following are the three lessons in this module:

Lesson 1 – UnderstandingWord-Processing Applications

Lesson 2 – Formatting and Inserting Graphics in a Document
Lesson 3 – Mail Merging and Finalizing a Document

WORD PROCESSING
1
 MODULE
PRE-ASSESSMENT
2

Directions. Match the icons in Column A with their corresponding

command names in Column B. Write the letter of the correct answer on a
separate sheet of paper.

COLUMN A COLUMN B

1. A. Align Left

2. B. Copy

3. C. Font Type

4. D. Italic

5. E. Size

6. F. Font Size

7. G. Cut

8. H. Center

9. U I. Bold

10. J. Add a Footer

11. K. Paste

12. L. Align Right

13. M. Font Color

14. N. Margins

15. O. Underline

P. Add a Header

2 DIGITAL
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 LESSON
1SETTING THE PATH

UNDERSTANDING
WORD- PROCESSING
APPLICATIONS
After this lesson, learners should be able to

make use of a word-processing application to produce

different documents used in everyday life;

create a new document based on the different

available templates;

save documents under another name to a location

on a drive;

demonstrate how to save a document as another file

type;

switch between open documents and between page

view modes;

identify the process of inserting symbols or special

characters; and

determine the use of the display and hide nonprinting

WORD PROCESSING
3
 LESSON
formatting marks line.
1

4 DIGITAL
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 LESSON
1TRYING THIS OUT
Directions: Recall a moment when you need to create and submit a document
in school, in work, or in government transactions. What did you do to produce
the documents needed? Share your answer on a separate sheet of paper.

Text Document

Application programs are available for computer users to do a certain

task. In schools, at work, and even at home, one encounters documents
such as letters, reports, research papers, and certificates. A word-processing
application is the best tool to create these documents.

WORD PROCESSING
5
 LESSON
UNDERSTANDING
1 WHAT YOU DID
WORD PROCESSING
Word processing is the term used to describe the writing of letters,
reports, and other documents using a computer. It helps you save time
and improve the appearance of your document. A word processor is an
application designed to use the computer as a useful electronic writing tool
that can edit, save, and print documents.

Below is the list of the most common word processors and the
operating systems where these programs can be run.

WORD OPERATING
ICONS PROCESSORS SYSTEMS

Microsoft Word Windows

WordPerfect Windows

iWork Pages Apple MacOS

OpenOffice Writer Any

Google Docs Any

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LESSON
1
USES OF WORD PROCESSING
Word processors offer a wide variety of features that can help people
produce different documents for a specific purpose. Anyone can use word
processors because of their user-friendly interface.

Teachers use word processors to

create letters, newsletters, certificates,
brochures, and many other desktop
publications. Students can also create
letters, research papers, projects, and
notes. Professionals and employees can
produce resumes, reports, application
letters, letterheads, and any work-
related documents.

GETTING FAMILIAR WITH WORD PROCESSING

Microsoft Word (MS Word)
is one of the most common word
processors available in the market.
It can be accessed from Microsoft
Office’s productivity tools that have
different programs for different
tasks. The latest version today is
Microsoft Word 2019.

This module will use

Microsoft Word in getting familiar
with word processing, as it is the
most common word processor.

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LESSON
1
How to Create a New Document Based on the Different
Available Templates

Opening Microsoft Word will lead you to the New command where
you will see different options to create a new document, including Blank
document and other templates. Templates are predesigned documents that
you can use to make your document look visually appealing.

There are templates for business cards, flyers, invitation cards,

letters, resumes, calendars, etc. All you must do is to select your desired
template.

You can also click on the suggested searches to display more

templates or search online if you are connected to the internet. Just type the
word related to the template you are looking for.

For example, if “Cards” was selected on the suggested searches, it

will display different designs and templates of cards, such as invitation
cards, thank you cards, and business cards.

WORD PROCESSING
7
LESSON
1

1. Select a template (e.g., Blue curve business cards). Once it is selected,

a window will appear with details about the template. Click Create.

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LESSON
1
2. Next, you will see the selected business card template ready for editing
contents.
3. To put contents in the business card, you just need to edit the first card;
it will be automatically applied to the rest of the cards.

4. To insert a logo, select each LOGO HERE box, right-click and choose
Change Picture, and then click From a File. It means that the image to
be inserted is stored in a folder in the computer.

WORD PROCESSING
9
 LESSON
1
5. A window will appear, letting you locate your image to be inserted.
Once located, just click on the desired image and then click Insert.

6. To save a new document, press Ctrl+S on the keyboard, or click the

Save button  on the upper left corner of the document. You may also
click the File tab then select Save.

1 DIGITAL
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LESSON
1

7. A dialog box will appear asking for a File Name. Under Choose a
Location, you can choose where the file will be stored. To locate a
folder, click the arrow on Choose a Location or More save options
then press Save.

Notice that the file name on the upper left corner has changed from
Document3 to My Business Cards. Documents in Microsoft Word are
usually saved in the Documents folder with the file type DOCX.

WORD PROCESSING
11
 LESSON
1
8. You can also save the files in a different location, with a different file
name, and with a different file type. Just click on the File tab, then
select Save As.

9. To save under a different file name, delete the existing file name and
type a new one. Documents can also be saved in a different file format.
Just click the arrow on the file type and select your desired file type.
It can be saved as a template, Portable Document Format (PDF), web
page, rich text format, or any file type you want to use.

10. Click Browse to locate the

folder or drive. A dialog box
will appear on the left side.

Click Save to finish the

process.

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LESSON
1

SWITCHING VIEWS
You can open more than one file when working on word processors,
just like any other software. All open programs can be seen on the taskbar,
usually located at the bottom of the screen. If you open two or more
documents, they will appear as a single icon; but when you hover your
mouse over the icon, you can see other documents that are currently open.

Click the document you want to view in the screen. Documents can
also be viewed in the same screen simultaneously, but with a limited view.

WORD PROCESSING
13
 LESSON
1

On the upper right corner of the document, click Restore Down beside
Close for both documents, and then arrange the documents in the screen.

How to Switch Between Word Document

Page View Modes
As a user of word processors, you likely know that viewing your
document in different modes can help you understand what other people
will see. Word 2019 can display your document in one of five views, which
can help you better understand the layout, margins, and page breaks in your
document.

1. Read Mode displays pages that require you to slide them horizontally
to view adjacent pages.

2. Print Layout displays page breaks as thick, dark horizontal bars so

you can clearly see where a page ends and begins. (This is the default
view.)

1 DIGITAL
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LESSON
1

WORD PROCESSING
15
 LESSON
1

Read Mode

Print Layout

3. Web Layout displays your document exactly as it would appear if you

saved it as a web page.

1 DIGITAL
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LESSON
1

Web Layout

4. Outline displays your document as outline headings and subheadings.

5. Draft displays the document without top or bottom page margins and
with page breaks as dotted lines.

WORD PROCESSING
17
 LESSON
1

Draft

SWITCHING BETWEEN PAGE VIEWS IN WORD

Microsoft Word gives you two ways to switch between different

document views:

1. Click the view icons at the bottom-right corner of your document

window. The only view icons in the bottom-right corner of the
document window are Read Mode, Print Layout, and Web Layout.

2. Click the View tab and then click what you want to use, such as Print
Layout or Draft view.

1 DIGITAL
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LESSON
1

USING AVAILABLE HELP FUNCTIONS

The help feature within Microsoft Office applications is usually the
fastest and easiest way to get help. In Windows, access it by pressing F1
from within the application or just click the Help tab.

Once the help feature opens, you can use the search feature on the
right-side task pane to find answers to your questions that are related to
using Microsoft Word. To browse, open Recommended Topics.

WORD PROCESSING
19
 LESSON
1
INSERTING SYMBOLS OR SPECIAL CHARACTERS
Some symbols and special characters are not available on the
keyboard. These characters can be inserted to add more detail to your
documents. Microsoft Word has a feature for inserting the symbols and
special characters.

1. Click the Insert tab. From the Symbols group, select Symbol and
click More Symbols. A dialog box will appear, displaying different
symbols and special characters.

2. Under Font, browse through the Webdings, Windings, Windings

2, and Windings 3 fonts. These are fonts that feature symbols and
special characters. Choose which symbols you want to insert. You
can insert as many as needed.

2 DIGITAL
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LESSON
1

WORD PROCESSING
21
 LESSON
1
DISPLAYING AND HIDING
NONPRINTING CHARACTERS

Nonprinting characters help you edit a document. They indicate

the presence of various types of formatting, but they do not print with
the document, even when they are displayed on the screen. It is easier to
understand the spacing and layout in your document when these special
characters are displayed.

For example, you can tell when you have inserted two spaces
between words or added an extra carriage return. But there may be times
when you want to hide these characters to view your document as printed.

To show or hide nonprinting characters, click the nonprinting

characters icon at the Home tab of the top toolbar. Alternatively, you can
press Ctrl+Shift+8.

Nonprinting characters include the following:

Inserted when you press the

space bar on the keyboard.
SPACES . It creates a space between
characters

→
Inserted when you press Tab. It
TABS is used to advance the
cursor to the next tab stop
Inserted when you press

¶
Enter. It ends a paragraph
PARAGRAPH
and adds a bit of space after
MARKS
it. It contains information
about the paragraph
formatting

2 DIGITAL
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LESSON
1
Inserted when you press
Shift+Enter. It breaks the

↵
current line and puts lines of
LINE BREAKS text close together. Soft
return is primarily used in
titles and headings
Inserted when you use the
Breaks icon at the Insert
tab. You may also select the
Breaks icon at the Layout
tab; then, click Page under
PAGE BREAKS ............. Page Break .............
the Page Break dropdown
menu. Another option is to
select Page break before in
the right-click menu or in the
advanced settings window

Templates can be helpful

when thinking of an initial design
for a document, as these serve as
a starting point in case you run
out of concepts or ideas. Getting
to know various features of a
word processor can help you
flawlessly create a document.

WORD PROCESSING
23
 LESSON 1
SHARPENING YOUR SKILLS
Directions: List down the step-by-step procedure in saving a file under a new
file name and file type as a PDF file. Write your answer on a separate sheet of
paper.

WORD PROCESSING
23
 LESSON 1
TREADING THE ROAD TO
MASTERY
Directions: Follow the step-by-step instruction in creating a baptism invitation
card using the templates in Microsoft Word. If you do not have a desktop
computer or laptop, you may ask for assistance from your mobile teachers.

1. Open Microsoft Word.

2. Click the New button.

3. Select Cards in Suggested searches.

4. Look for Photo baptism invitation.

2 DIGITAL
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LESSON 1

5. Click Photo baptism invitation and then Create.

6. Click on each content to change the details of the invitation.

7. Change [NAME] and put your desired name for the child. Next,
change DATE, TIME, PLACE, and [Phone number].

WORD PROCESSING
25
 LESSON 1

8. If the details are too long, change the font size by highlighting the
words then clicking the font size in the Font group at the Home tab.
9. Save the file with the file name: My First Invitation_(last name) in
the Documents folder. Example: My First
Invitation_delaCruz. The file will be automatically saved as a
DOCX.
10. Check if the file was saved in the correct location.

CRITERIA SCORE
Appropriateness of the format 50%
Content 25%
Organization of ideas 25%
TOTAL 100%

Well done! You were able to use the templates in Microsoft Word
and explore the program. To make the most out of your documents, learn
about formatting text and other elements in word processing, which will be
discussed in the next lesson.

2 DIGITAL
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WORD PROCESSING
27
 LESSON
SETTING
2 THE PATH

FORMATTING AND INSERTING

GRAPHICS IN A DOCUMENT
After this lesson, learners should be able to

demonstrate the use of formatting commands

in a word-processing document;

make use of formatting in paragraphs; and

demonstrate good practice in creating tables,

formatting tables, and inserting graphical
objects.

WORD PROCESSING
27
 LESSON 2
TRYING THIS OUT
Directions: Look at the two documents below. How do they differ from each
other? Which is better? Use a Venn diagram to answer and place it on a
separate sheet of paper.

Document A Document B

When creating a document, improving its appearance makes it look

neat and organized. Formatting tools allow people to apply different styles
in texts, images, tables, and other elements in word processors.

2 DIGITAL
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 LESSON
UNDERSTANDING
2 WHAT YOU DID
Formatting is the process of modifying specific parts of the
document, which will determine how the document will look like when
finalized and printed. Common formatting options include the font, font
size, color, alignment, spacing, margins, and other properties.

In making a paragraph for a letter, research paper, or essay,

detailed formatting may be applied to achieve a more presentable and
readable document. As featured in the first activity, arranging and
organizing a document’s contents can have an impact on readers. They
may easily understand the information in the document if it is properly
formatted.

Let us start by looking at an unformatted paragraph.

There are two paragraphs in the image. If you want them to be

merged, place your cursor at the period of the first paragraph and then press
Del on the keyboard.

WORD PROCESSING
29
 LESSON
2
INSERTING AND REMOVING A LINE BREAK
Line breaks end a current line and lets you continue the text on
another line. These are useful for separating paragraphs from each other,
without the space registering as an empty line that can have characters on it.

1. Place the cursor where you want to put a line break. For example, the
third sentence in the first paragraph will be placed on a new line.

2. Press Shift+Enter. Here, the third sentence

will move to the next line but on the same paragraph.

Line breaks are useful for address blocks, for poems, or in list items
with long sentences because they omit the extra space between lines. To
remove a line break, press the Undo command or place the cursor to the left
of the line break you want to remove, then press Delete.

SETTING, REMOVING, AND USING DECIMAL TABS

Word offers several types of tab stop alignment. One of those types
is a decimal tab. If a tab stop has been designated as a decimal tab, then the
text is aligned according to a decimal point or period in the text. Decimal
tabs are most frequently used to align columns of numbers.

3 DIGITAL
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LESSON
2
To set the decimal tab, follow the steps:

1. Before setting, make sure that the Ruler is visible. Click View tab
then check the Ruler in the Show group. Rulers on top and left side
of the document will be visible.

2. Next, go to the Home tab. In the Paragraph group, click the Paragraph
launcher arrow on the lower right corner.

3. The Paragraph dialog box will appear. Then, click the Tabs button.
4. The Tabs dialog box will appear. Type your desired position in
numbers where the characters will be placed. Select Decimal and
then click Set and OK.

WORD PROCESSING
31
 LESSON
2

Paragraph Dialog Box Tabs Dialog Box

Notice that the text was placed automatically eight centimeters away
from its original position and a tab indication (∟) can be seen under
number 8 of the ruler.

3 DIGITAL
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LESSON
2
5. You can also add visible dots in between words and numbers. Select
your desired number under the Leader option then click OK.

6. To remove the tabs being set, just click Clear or Clear All.

WORD PROCESSING
33
 LESSON
2
ALIGNING AND INDENTING PARAGRAPHS
Formatting paragraphs include changing their text alignment and
indention. There are four alignments for a paragraph: align left, which is the
default alignment; center; align right; and justify, which distributes the text
evenly between the margins.

1. To align the paragraph, select the content you want to align by

pressing Ctrl+A to select all or by highlighting the specific paragraph
to be aligned. Choose your desired alignment at the Home tab in the
Paragraph group.

3 DIGITAL
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LESSON
2

2. To indent the first lines of

each paragraph, place your
cursor at the beginning of
the word in the paragraph
then press Tab on the
keyboard.

Indentions give the signal to

the readers that it is the start
of the paragraph.

WORD PROCESSING
35
 LESSON
2
3. At times, a whole paragraph can be indented far away from the
margin, depending on what is needed. Go again to the Paragraph
group then click Increase Indent.

Spacing between lines allows the reader to read the paragraph more
clearly. In some cases, those spaces are used to put corrections or
suggestions by the person whom you submitted the document.

1. To adjust spacing, click Line and Paragraph Spacing in the

Paragraph group. There are six spacing options that can be applied in
a paragraph: default (single
space or 1.0); 1.15 spacing;
1.5 spacing; 2.0 spacing,
which is preferred to give
space for comments and
suggestions; 2.5 spacing;
and 3.0 spacing, which
provides even larger
spaces between lines.

3 DIGITAL
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LESSON
2

2. Select the paragraph and apply

your desired spacing. Spacing
can also be modified in Line
Spacing Options.

3. Add Space Before

Paragraph and Add Space
After Paragraph are simply
adding spaces between the
paragraphs.

Line Spacing Options Window

WORD PROCESSING
37
 LESSON
2
ADDING BORDERS AND SHADING
Let us put borders on the paragraph and format its background color.
You can find Borders in the Paragraph group.

1. Select the paragraph you want to apply the border to. Just put the
cursor at the beginning of the paragraph, and then click the drop-
down arrow beside the Borders icon and choose All Borders or
Outside Borders.

Notice that the first paragraph already has a border.

2. To change the background or shading of the border, click on Borders

and Shading... at the bottom of the drop-down list.

In the Borders and Shading dialog box, you will see the Borders,
Page Border, and Shading. You may change the style, color, and
width of the border.

3 DIGITAL
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LESSON
2

WORD PROCESSING
39
 LESSON
2

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LESSON
2
3. You need to select all the sides in the diagram to apply the border
style, color, and width.

4. To add background color, do the same procedure, but this time, select
the Shading tab.

WORD PROCESSING
41
 LESSON
2

5. Click Fill to choose the color you want for your background then
click OK.

Borders can also be applied to other paragraphs with different

styles and shading.

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LESSON
2
APPLYING STYLES IN TEXTS OR PARAGRAPHS
Texts and paragraphs can be styled automatically with different
predefined styles in the Styles group beside the Paragraph group.

STYLES GROUP

Recommended styles can be applied to a text or a paragraph. Styles

can help emphasize a word or words in a paragraph.

1. To apply a style to a text, highlight the

text and then select the desired style in
the Styles group.

2. For paragraphs, select the whole

paragraph and then choose a style. It
will be automatically applied to the
selected paragraph.

WORD PROCESSING
43
 LESSON
2
If you are formatting many paragraphs and you forget to select a
paragraph after applying all the formats, no need to worry; a tool called
Format Painter can help you copy the format applied to previous texts
or paragraphs.

Format Painter copies the format but not the content. It can be
found at the Home tab in the Clipboard group.

To use the Format Painter

tool, select the text or paragraph
that has been formatted and then
press the Format Painter tool.

You will see a cursor with

a paint brush, which means the
formatting is ready to be copied to
other paragraphs.

Format Painter saves time

and energy in formatting texts or
paragraphs over again.

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2

INSERTING AND FORMATTING TABLES

Tables can help you control the alignment of contents, keep related
contents together, layout step-by-step instructions and present numerical
data. A table is a grid of cells arranged in rows and columns.

1. To insert a table in a document, click the Insert tab and choose Table
in the Tables group.

WORD PROCESSING
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 LESSON
2

2. Next, highlight the number of rows

and columns you need for the table.
For example, let us make a table with
five columns and two rows.

You may insert or delete rows and

columns later as needed.

3. You will be taken from the Insert

tab to the Table Design tab. In other
versions, select Table Tools then
Design. Tabs like Table Design will
only appear after the element in
the document has been selected, as
shown below.

4. To insert data in the table, put the cursor on the desired rows and
columns and start typing.

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2
INSERTING AND DELETING CELLS

1. If the rows and columns are not enough, you may press the Tab key on
the keyboard. For example, let us insert two additional rows.

2. Another way to add more rows and columns is to click the plus sign (+)
button in the table. Just hover your mouse on the leftmost edge of the
row of the table.

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 LESSON
2
3. To delete rows and columns in between, highlight the rows or columns
to be deleted, right-click, and select Delete Cells. Alternatively, you can
press the Backspace key after highlighting.

4. A dialog box will open, showing options on what will happen to the
cells around the cells to be deleted. Just select the default, which is Shift
cells Left, then press OK.

5. To remove excess rows, select the rows and columns to be deleted. You
can either right-click and select Delete Cells or press the Backspace
key.

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FORMATTING CONTENTS

Let us format the contents of the table. You can format the entire table
or select only the cells you want to be formatted.

1. To select the entire table, click the move button on the upper left corner.

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 LESSON
2
2. After selecting the entire table, you may choose the desired font, font
size, font color, font style, and alignment.

MODIFYING CELL BORDERS

1. As mentioned above, when a table is selected, the Table Design tab will
appear. To modify the table, select the entire table and click the Table
Design tab. Here, you will see different options to format and style your
table.

2. There are table styles ready to use if you do not have time to modify
each part. Browse other styles by expanding Table Styles. You will see
a preview when you point your mouse to the style.

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2
3. If you feel like creating your own style, Borders can help you modify
the shading, width, and border style.

Let us try to insert pictures and other objects in our document.

INSERTING PICTURES AND OTHER OBJECTS IN WORD

In word processing, pictures, shapes, and charts can help you present
data more visually. You can insert pictures from your computer
or online.

1. To start, click the Insert tab and look for the Illustrations group. This
will help you insert objects in the document.

ILLUSTRATIONS GROUP

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 LESSON
2
Let us use a blank document to see each object and their usefulness.
For this lesson, you will only learn how to insert pictures, shapes, and
charts. Later on, you may explore on your own.

2. Click Pictures. A dialog box

will appear that will let you
locate a saved picture in your
computer. Once you have
selected a picture, click
Insert.

Insert Picture Window

3. To reduce the size of the

picture, select the picture and
click any of the sizing handles.
Then, drag it continuously until
you reach your desired size.
4. You may continue inserting
more pictures that is needed in
your document.
Picture with Sizing Handles On (encircled)

TIP! Press and hold the Shift key while dragging to maintain
the picture’s proportions.

Next, let us try getting pictures online. This will only work if you are
connected to the internet.

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There are thousands of pictures online, and these pictures are all
protected by copyright laws. Microsoft Word has the license to let you use
the pictures. In the picture above, categories are already available, but you
can still search by typing the keyword in the search bar.

5. For this activity, let us find images of dogs. Different pictures of dogs
will appear. Select the pictures you want then click Insert.

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 LESSON
2

6. You can insert as many online pictures as you want on the same
category at the same time. Simply click all the desired pictures, click
Insert, and then adjust the pictures.

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2
Inserting pictures may be easy, but putting them in a desired position
may give you a hard time. You can always modify its position so that
pictures, other objects, and texts can go along with one another.

7. Select the picture you want to modify; a Picture Format tab will
appear. Click Wrap Text and choose Tight. Do the same for the
other pictures.

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 LESSON
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Pictures are now ready to be positioned anywhere. There are more
options on how the picture will be wrapped in the text.

When a document has a text, you can use the Position command to
position the text to the center, left, right, bottom, or in line with the text.

8. To position the text and picture, click the picture then select the Picture
Format tab and choose Position. A preview will be displayed upon
pointing the mouse to different text-wrapping positions.

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 LESSON
2
INSERTING SHAPES AND CHARTS

1. To insert other objects such as shapes and charts, the same procedure
will be applied, but this time, you will select Shapes or Chart in the
Illustrations group.

Shapes are useful when you want to show

diagrams or floor plans in a document.

2. Choose your desired shapes and start dragging the mouse to draw
the object. You can modify it by changing the color of the outline or the
fill color of the shape through the Shape Format tab.

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3. Objects in a document can be duplicated.
Let us duplicate the rectangle and paste
it beside the first shape. Select the shape;
press Ctrl+C, which is the shortcut key
for copy; and then press Ctrl+V, which is
the shortcut key for paste. Or right-click
the shape, select copy, click anywhere,
right- click again, and choose Paste
Options.

Numerical data can also be presented in

a document through a chart. When you insert Shapes Menu
a chart, a spreadsheet program will appear to input the numbers.

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 LESSON
2

Any changes in the contents will show in the chart because they are
connected. Then, click Close to close the program.

Word processors are very flexible because of its wide variety of

formatting commands that can modify and personalize your documents.

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 LESSON
SHARPENING
2 YOUR SKILLS
Directions: Apply what you have learned in formatting a document by
producing the output below. Save your work as
lastname_formatting.docx.

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 LESSON
2 TREADING THE ROAD TO
MASTERY
Directions: Make a two-paragraph essay about yourself in Microsoft Word
using the following format:

1. Font size – 12 pt for the body and 16pt for the title
2. Font family – Arial
3. Alignment – Justify
4. Title – “All About Me” (before the paragraph)
5. Indent the first line of each paragraph
6. Spacing – 1.5
7. File name – lastname_aboutmyself
Example: santos_aboutmyself

Submit your work to your teacher for checking. You will be graded according
to the following criteria:

CRITERIA SCORE
Appropriateness of the format 50%
Content 25%
Organization of ideas 25%
TOTAL 100%

Formatting is important in making a document. A

document needs to be organized, clear, readable,
and presentable before submitting, sending, or
printing it.

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 LESSON
SETTING
3 THE PATH

MAIL MERGING AND

FINALIZING A DOCUMENT
After this lesson, learners should be able to

demonstrate the process of mail merging; and

finalize a document using page setup,

headers and footers, spell-check, and printing
commands.

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 LESSON
TRYING
3 THIS OUT
Directions: Think about this situation and write your answer on a separate sheet
of paper.

Suppose you are a Sangguniang Kabataan chairperson and your

barangay will be having a leadership training two weeks from now. As
the chairperson, how are you going to write letters to invite two hundred
youths in your barangay in the easiest way possible?

There are many ways to consider in dealing with letter sending. One
of which is mail merging. Do you have an idea about it?

In this lesson, you will know how to send documents like letters while
considering many people as recipients.

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UNDERSTANDING
3 WHAT YOU DID

Mail merge is a feature in most data-processing applications that

enables users to send a similar letter or document to multiple recipients. It
connects a single form template with a data source that contains information
about the recipient’s name, address, and other predefined and supported
data.

Mail plays an important role in creating a word document and

sending it to the recipients with their personal information. The idea of mail
merge is to mail the same content but with different names and other
information without inputting them manually.

Mail merge is easy to use especially with the help of the “Step-by-
Step Mail Merge Wizard.”

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 LESSON
3
PREPARING THE DOCUMENT TO BE MAIL MERGED
To begin, let us have an invitation letter as the document for mail merge.

Notice the big space between the date and the content of the letter.
This space will hold the individual name and greeting for each recipient.

SELECTING THE RECIPIENTS

Before mail merging, make sure you have the list of recipients. You
can create a database of recipients if you do not have an existing list in a
spreadsheet or email contacts.

1. To create, click
Select Recipients in
the Mailings tab.

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3

2. Enter all the names of the recipients and other details you want to
include, such as home address. Press New Entry every time you will
input a new record. If done, click OK. The Save Address List box will
appear, asking for a file name for the database. Then, click Save.

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 LESSON
3
3. If you want to add more people in the created database, you may click
Edit Recipients in the Mailings tab.

4. Then, select the database to be edited on the lower left corner and click
Edit and OK.

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PREPARING THE DOCUMENT TO BE MAIL MERGED

1. Begin by going to the Mailings tab and choose Start Mail Merge.
Select the Step-by-Step Mail Merge Wizard in the drop-down menu.
Data fields can be inserted one by one,
but using special features in
word processors is a good
idea to save time and
energy.

2. A Mail Merge panel will be

displayed on the right side
of the screen, guiding you in
each step.

Step 1. Select Step-by-Step Mail Merge Wizard

Mail Merge Wizard Panel Step 2. Select Use the Current Document

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 LESSON
3
3. Then, you will be asked to select
the recipients. In our example, the
Barangay Mansanas database was
already selected because it was
created prior to the wizard.

4. Write the letter if you have not

done it yet. This step also allows
adding information or fields, such
as the address block and the
greeting line.

If you click Address Block, a

dialog box will appear with options
on what to include in address
block.

Step 3. Select recipients

5. An Address Block placeholder will appear after selecting the

information to be included.

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6. You can preview how the letter will look like in each recipient by
clicking the next step in the wizard.

7. You may see the preview from

different recipients by clicking
the arrows on the wizard.

8. The last step in this process is to

complete the merge, prepare it
for printing, and send it to the
intended recipients. Click Print
to start printing all the letters.

You may print all the records or

choose pages to be printed. Step 7. Preview your letters

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 LESSON
3

Step 8. Complete the merge

Have you learned how to send a one-page document to many

recipients? It is easy and fast to perform tasks such as mail merging.

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3
FINALIZING A DOCUMENT
Finalizing a word document is essential before sending or printing the
file. Below are the things to remember in finalizing a word document.

Let us begin with page setup.

PAGE SETUP GROUP

Here, you will

find the margins,
paper size, and
document
orientation tools,
among others.

1. Margins help define where a line of text

begins and ends. The normal margin, or the
default, has a margin of 1 inch or 2.54 cm on
all sides. You can change this depending on
the required margin.

2. To check the
orientation of the
document, click
Orientation and
choose between
portrait, which is
the default, or
landscape.

Margins Tool Menu Orientation Tool Menu

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 LESSON
3
3. The next thing you should check is the paper
size. In the Size menu, there are different paper
sizes, with Letter, Legal, and A4 as the most
commonly used sizes.

Letter size, which is equivalent to a short bond

paper, has a measurement of 8.5 × 11 inches.
On the other hand, Legal size has a
measurement of
8.5 × 14 inches, although this is not available in
some countries. Some use 8.5 × 13 inches,
which has the same dimensions as a long bond
paper. A4 size is used mainly in government-
related official documents.

INSERTING AND DELETING PAGE

BREAKS IN A DOCUMENT
Size Tool
Menu Word automatically adds page breaks when
there is more content that can fit on one page, but
sometimes you will want to add a break somewhere
else, for example, if you are creating a new section
in a long document or more space around an image or a chart. Page breaks
work when you want to use another page to put other words or images.

To insert a page break in a document, follow the following steps:

1. Place your cursor where you want to create a page break. For
example, the rest of the paragraphs needs to be in another page.
2. Then select the Layout tab, click Breaks, and then click Page. You
will notice the succeeding paragraphs will be placed in a new page.
3. To remove a page break, place the cursor where the page break was
done then press the Del key.

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Step 1

Step 2

Page Break in Action

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 LESSON
3
PLACING HEADERS AND FOOTERS
The Header and Footer group can be found on the Insert tab.

HEADER & FOOTER GROUP

1. To add text or graphics to the top or bottom of the pages in your

document, add a header or footer. Changes made in the header and
footer will appear on every page of your document.
2. Select one of the Header or Footer templates from the options that appear.

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3. When one template has been selected, it will appear in your document.
4. To change the header or footer, simply select Header or Footer again
and choose a different template.

Header

Footer

5. To get back into the body of your document, double-click in the body of
your document or select Close Header and Footer.

CUSTOMIZING HEADERS AND FOOTERS

In customizing headers and footers, there are three common elements

that people usually include. One is inserting a picture, such as a company
logo, name of the company, and other details. Some people add a date or set
the header and footer so that they are not seen in the first page.

1. To customize your header or footer, double-click on the header or footer

of the document to activate them and display the Header & Footer tab.

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 LESSON
3
2. To add a picture, click on the
header or footer where you
want to add the picture.
3. Select Pictures in the Insert
group of the Header &
Footer tab.
4. Select a picture and click Insert.

5. Resize the picture by selecting it and dragging the sizing handle.

6. To add the date, click on the header or footer where you want to add it.
7. Select Date & Time in the Insert group of the Header & Footer tab.

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8. Select the date format of your choice and click OK.

9. To set the header and footer

such that they do not show on
the first page, check Different
First Page in the Options group
of the Header & Footer tab.

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 LESSON
3
ADDING PAGE NUMBERS
Page numbers serve as a guide for a document with more than one
page. This is mainly used in research papers, articles, reaction papers,
reflection papers, and others.

You can insert page numbers either in the header or footer, but it is
more commonly inserted at the footer. In the previous steps, there are styles
that are ready to use, but there are also customizable options.

1. Let us add a page number at the footer of the document. Double-click

the footer of the document.

2. Click Page Number in

the Header & Footer
group.
3. Choose Bottom of Page then
select your desired option. Let
us use Plain Number 3 for our
lesson.

Top: Header & Footer Group then

Page Number Menu; Left: Bottom of
Page Menu

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4. Once it is selected, you can change the font and font size of the page
numbers. Simply highlight the page number then click the Insert tab
and choose the Font group. The succeeding pages will automatically
insert the corresponding page number.

CHECKING SPELLING AND GRAMMAR

Word processors such as Microsoft Word have a feature to check
your document for spelling and grammar mistakes. Let us follow this step-
by-step guide to learn how to use it.

1. To correct, just right click on the word and then choose the suggested
correction.

2. If many words in the document need to be corrected, click Check

Document in the Review tab.

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 LESSON
3

3. The Check Document menu will look for spelling and grammar errors
starting from the location of your cursor in the document. An Editor
pane will appear on the right side.

4. Click on the corrections for spelling or grammar then follow the

suggestions. Do it until all the errors in the document are corrected.

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3

TIP!
• If it is not an English word or the spelling is wrong, a
red underline will appear.
• If the line is blue with a double underline, the grammar
is incorrect.

PREVIEWING AND PRINTING A DOCUMENT

1. To print a document, check first if there is an installed printer and if

it is plugged properly.
2. Microsoft Word allows you to preview your document before
printing. If you press Ctrl+P or click the File tab and select Print,
you will be directed to the Print window where you can preview your
document.

3. Click the Printer menu to choose the printer you want to use, or
which printer is in a Ready status.

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 LESSON
3

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3

4. To print the entire pages of the document, click Print. If you will
print a specific page, just type the page number on the Pages text box.
5. For the number of copies, select the Copies drop-down menu and
choose the number or you can just type the number of copies.

Do you think you are ready to use a word processor such as

Microsoft Word? If yes, excellent! You can always go back to this module
and review the steps here, or you may explore Microsoft Word and other
word processors.

WORD PROCESSING
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 LESSON
SHARPENING
3 YOUR SKILLS
Directions. Write True if the statement is correct; otherwise, write False and
underline the word that makes the statement incorrect. Write your answers on
a separate sheet of paper.

1. Ctrl+Pr is the shortcut key for Print.

2. You can print selected pages in a document.
3. Aside from the page number, you can also insert dates in the header
or footer.
4. You can change the size of the paper at the Layout tab.
5. Only one copy of the document can be printed.
6. Microsoft Word has a feature to correct the spelling if the word turns
green.
7. The Header & Footer tab allows you to insert pictures.
8. Page numbers can only be seen at the footer section of the
document.
9. The Check Document command can check the spelling and
grammar of the whole document.
10. Headers and footers can be seen only in the first page.

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 LESSON 3
TREADING THE ROAD TO
MASTERY
Directions. Open the file on the last activity in Lesson 2 then do the following
to edit your file.

Print your essay in a short bond paper.

Margins should be normal.

Put your complete name on the footer

with right alignment.

Your name should be bold.

Submit the printed copy to your mobile

teacher.

CRITERIA SCORE
Appropriateness of the format 50%
Content 25%
Organization of ideas 25%
TOTAL 100%

Word processors are easy to use if you get yourself

familiar with it. It is convenient and efficient to use
in editing and formatting documents.

WORD PROCESSING
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 MODULE
2DON’T

“
FORGET
• Word processing is the term used to describe the
writing of letters, reports, and other documents using
a computer.

• Word processor is a software designed to make the

computer a useful electronic writing tool that can
edit, save, and print documents.

• There are different documents that can be made in

word processors, such as letters, reports, research
papers, invitation cards, and resumes.

• Templates are predesigned designs for any

document to be created.

• Documents are automatically saved as a DOCX.

• Documents can be saved as different file types, such

as word template, PDF, rich text, and web page.

• Formatting is the process of modifying specific

parts of the document, which will determine how the
document will look like when finalized and printed.

“
• Word processors offer a wide variety of formatting
commands.

• There are four alignments for paragraphs: align left,

center, align right, and justify.

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MODULE 2

“ • Pictures can be inserted in a document. It can be from

the file of your computer or online when connected
to the internet.

• Mail merge is a feature in most data processors that

enables users to send the same letter or document to
multiple recipients.

• The header is a section of the document that appears

in the top margin, while the footer is a section of the
document that appears in the bottom margin.

• Headers and footers generally contain information

“
such as the page number, date, and document
name.

• Documents should be organized, clear, readable, and

presentable.

WORD PROCESSING
87
 MODULE
EXPLORE
2 MORE
To learn more about word processors, visit the following website:

https://edu.gcfglobal.org/en/word2016/

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 MODULE 2
REACH THE TOP
Directions: Make your own resume and choose your desired template from
Microsoft Word. Insert your own picture and then print it. Submit your work
to your mobile teacher. You will be graded according to the following:

CRITERIA SCORE
Format and appearance 30%
Organization 25%
Content 25%
Overall 20%
TOTAL 100%

WORD PROCESSING
89
 ANSWER KEY
PR E-ASSESSMENT PAGE
2
1. C 6. P 11. D
2. G 7. J 12. H
3. I 8. B 13. K
4. M 9. O 14. N
LESSON 1: UNDERSTANDING WORD-PROCESSING
5. A 10. E
APPLICATIONS 15. L
SHARPENING YOUR SKILLS PAGE 23
1. Click File
2. Then click Save As
3. Remove the existing file name then input the new name
4. Then select PDF as file format at the drop-down arrow
5. Click Save

LESSON 3: MAIL MERGING AND

FINALIZING A DOCUMENT
SHARPENING YOUR SKILLS
PAGE 84
1. False 6. False
2. True 7. True
3. True 8. False
4. True 9. True
5. False 10. False

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GLOSSARY
A linear pattern for a word processor that
Alignment
determines right, center, or left.

A piece of written, printed, or electronic

Document matter that provides information or evidence
or that serves as an official record.

A group of words that can be seen on the bottom

Footer
part of each page consistently.

A group of words that can be seen on the upper

Header part of each page consistently.

A device or program enabling a user to

Interface communicate with a computer.

Predesign To design beforehand.

Template A preset design for a document or file so that the

format does not have to be recreated each time
it is used.

Word A software to make a document eligible to be

Processing
printed.
Document

WORD PROCESSING
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 REFERENCES
Harkings, Susan. “How to Use Word Mail Merge.”
TechRepublic. Published February 21, 2019.
https://www.techrepublic. com/article/how-to-use-word-
mail-merge/.

Melendez, Steven. “The Parts & Functions of MS Word.” Techwalla.

Published September 20, 2018. https://www.techwalla.com/
articles/the-parts-functions-of-ms-word.

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The development and printing of this learning resource was made possible
with the cooperation of Asia Paciflc College. This is a component of the
project “Better Life for Out-of-School Girls to Fight Against Poverty and
Injustice in the Philippines” implemented by UNESCO Office, Jakarta in
partnership with the Department of Education. This initiative received a
generous flnancial support from Korea International Cooperation Agency
(KOICA).

For inquiries, please contact:

Department of Education, Bureau of Learning Resources (DepEd BLR)

Office Address : Ground Floor, Bonifacio Building, DepEd Complex,

Meralco Avenue, Pasig City, Philippines 1600
Telefax : +63-2-8631-1072; +63-2-8634-1054; +63-2-8631-4985
Email Address : blr.qad@deped.gov.ph; blr.lrpd@deped.gov.ph