Quotation Document: Barka - Sayal Area
Quotation Document: Barka - Sayal Area
Quotation Document: Barka - Sayal Area
QUOTATION
DOCUMENT
Contents:-
• Notice Inviting Quotation
• Details of EMD
• Contractors Bid and Acceptance of Bid Condition
• Undertaking / Declaration form
• Part-II format
• E-Mandate Format
• Bill of Quantities (To be detached & submitted in Part-II envelope)
CENTRAL COALFIELDS LIMITED
1. Sealed quotation in two parts are invited for the detailed as below:
Sl. Name of work Estimated Cost Earnest Period of
No. (Rs) Money (Rs.) Completion
1. Providing Syntax tank in employees qtrs of Rs. 1,36,379.49 Rs. 1,800.00 Fifteen days
Birsa Project.
2. Temporary toilet rooms for ladies & gents with Rs. 1,99,897.65 Rs. 2,500.00 One month
Urinal at Saunda Siding through Birsa Project.
3. Removal of earthen debris and cleaning of drain Rs. 1,19,477.10 Rs. 1,500.00 Fifteen days
exists near KK Electronic Weigh Bridge,
Saunda Weigh Bridge & Hesabera Weigh
Bridge under Urimari Project.
4. Construction of 22 Nos permanent pillars and Rs. 1,36,770.74 Rs. 1,800.00 Fifteen days
cleaning & cutting of Jungle and bushes at
Sayal-D Colliery.
5. White washing, colour washing, distempering Rs. 1,46,658.09 Rs. 1,900.00 Fifteen days
and painting of different buildings and some
misc. work of Urimari U/G under Sayal-D
Project.
6. G.I. pipe line work from Main Pipe Line near Rs. 1,41,006.31 Rs. 1,800.00 Fifteen days
sump for fire fighting purpose at Coal Depot
No. 9&10 through Urimari Project.
2. Quotation documents including terms and conditions of work, may be downloaded from 20.12.2017 to
27.12.2017 up to 5.00 PM on all working days except on Saturday up to 1.00 P.M. to log on CCL website
www.centralcoalfields.in
3. Earnest money is to be deposited in shape of Bank Draft and drawn in favour of Central Coalfields
Limited Barka-Sayal Area, payable at SBI Saunda (Ramgarh) issued by Nationalized Bank and its date of
issuance should be on or after the date of issue of NIQ or in cash to be deposited to cashier GM Office
(BS) Barka-Sayal. The earnest money of the unsuccessful bidder shall be refundable as promptly as
possible and shall bear no interest. (No Bid will be accepted unless accompanied by requites earnest
money deposit as stated above).
4. (a) Quotation must be submitted in one part as specified in the quotation document in the Office of the
Staff Officer (Civil) Barka- Sayal Area on 28.12.2017 up to 12.30 P.M.
(b) Quotation document will contain credentials (duly authenticated by the bidder) in support of his
qualifications in accordance with the eligibility criteria & put into separate sealed envelope and price bid
put into separate sealed envelope”. Thereafter all the three envelopes i.e. Credential document, Price bid
& EMD should be submitted in a sealed envelope super scribing name of work & NIQ No. & date. Price
bid of only those bidders will be opened who will qualify on the basis of credentials submitted in
credential document.
Documents of the quotation & Price bid will be opened on 28.12.2017 at 04.00 PM in the office of
Staff Officer (Civil) Barka - Sayal Area.
Quotation to be dropped in the tender Box kept at the Office of Area Security Officer (B-S) Barka-
Sayal at G.M. Office, Sayal.
5. The minimum eligibility criteria for consideration for award of the contract shall include the following:-
(a) The intending tendered must have in its name as a prime contractor experience of having successfully
completed similar works during last 7 (seven) years ending last day of the previous to the one in which
bid applications are invited (i.e. eligibility period) should be either of the following:-
Three similar completed works costing not less than the amount equal to 40% of the estimated
cost.
OR
Two similar completed works costing not less than the amount equal to 50% of the estimated cost.
OR
One similar completed work each costing not less than the amount equal to 80% of the estimated
cost.
In all the above cases, while considering the value of completed works, the full value of completed work
be considered whether or not the date of commencement is within the said seven years period.
In case the bidder is not a prime contractor but a sub-contractor, the bidder’s experience as sub-contractor
will be taken into account if the contract in support of qualification is a sub-contract in compliance with
the provision of such sub-contract in the original contract awarded to prime contractor.
SIMILAR nature of work shall mean: “Construction of any Civil Engg. work or Repair / Maint. of
Civil works for Sl. No. (1 to 5) & Pipe line work for Sl. No. (6)” Working experience of only Govt. /
Govt. owned organization would be reckoned.
(b) Average annual financial turnover of civil work during the last 3 (three) years ending 31st March of the
previous financial year should be at least 30% of the estimated cost.
The intending tenderer must submit documentary evidence in support of 5 (a) & (b) above in the form of
certified copy of work order, completion certificate, payment certificates/vouchers indicating the period
of work for which the payment has been made.
Financial turn over and cost of completed works of previous works shall be given a weightage of 5% per
year (average annual rate of inflation) to bring them at current price level, while evaluating the
qualification requirement and bid assessment of the bidders.
6. The validity of quotation shall be 4 (four) months from the date of opening of price bid or revised price
bid, if any.
8. All the pages of tender documents, credentials should be signed by the bidder including cutting /
overwriting if any.
9. Other eligibility criteria and details required to be submitted with quotation should be as detailed in
credential document.
10. Mere issue of quotation document to intending bidders will not mean that they have fulfilled the requisite
qualification. The eligibility and other qualification criteria will be examined at the time of the evaluation
of Part- 1 of the bid.
11. C.C.L reserves the right to reject any or all the tenders without assigning any reasons whatsoever and to
split up and distributed the work among more than one bidder.
12. The decision of CCL in awarding the work shall be final and cannot be subject to arbitration.
13. No subletting of work by the contractor is permissible. Subletting of work in piece rated jobs is
permissible with the prior approval of the department.
15. All the terms & condition of current Civil Engineering Manual will be applicable.
16. All charges of account of GST or any other applicable taxes, duties or levies on materials obtained for the
works from any source (excluding materials supplied by the company) shall be borne by the contractor.
(Signature of Bidder)
Note :- Demand draft / Cash Receipt as earnest money / bid security should be drawn in favour of
Central Coalfield Limited Barka-Sayal Area payable at SBI Saunda (Ramgarh) issued by any
Nationalized bank and its date of issuance should be on or after the date of issue of NIQ.
PERFORMA FOR CONTRACTOR’S BID AND ACCEPTANCE OF BID CONDITION
To,
The Staff Officer (Civil)
Barka-Sayal Area
Central Coalfields Limited
Dear Sir,
This has reference to above referred bid, I / We have read and examined the condition of
contract, Scope of work, technical specification, BOQ and other documents carefully.
I/We am/are pleased to submit our bid for the above work. I/We hereby unconditionally accept the bid
condition and bid documents in its entirety for the above work and agree to abide by and fulfill all terms
and conditions and specifications of the contract document as in force & available in the office of the
Staff Officer (Civil), Barka-Sayal Area.
I/We here by submit all the documents as required to meet the eligibility criteria as per provision of the
bid/notice document.
I/We hereby confirm that this bid complies with the Bid validity. Bid security and other documents as
required by the Bidding documents.
If any information furnished by me/us towards eligibility criteria of this bid is found to be incorrect at
any time. Penal action as deemed fit may be taken against me/us for which I/We shall have no claim
against CIL/Subsidary.
Until a formal agreement is prepared and executed, this bid and your subsequent letter of Acceptance /
Work Order shall constitute a binding contract between us and Central Coalfields Limited.
Should this bid be accepted, we agree to furnish performance Security within 28 days of issue of letter
of acceptance and commence the work within 10 days of issued of letter of acceptance. In Case of out
failure to abide by the said provision Central Coalfields Limited shall without prejudice to any other
right or remedy, be at liberty to cancel the letter of acceptance / award and to forfeit the Earnest Money
and also debar us from participation in future tenders for a minimum period of 12 months.
Yours faithfully
…………………………………………………………………………..
City …………………………………. PIN Code ………………………
E-mail ID ……………………………………………………………….
Permanent Account Number ……………………………………………
3. Particular of Bank :
Bank Name Branch Name
Branch Place Branch City
PIN Code Branch Code
MICR No.
(Digital Code number appearing on the MICR Band of the cheque supplied by the bank. Please
attach Xerox copy of a cheque of your Bank for ensuring accuracy of the Bank Name, Branch
Name and Code number.
RTGS Code
Account Type Saving Current Cash Credit
Account Number (as
appearing in the
Cheque Book.
I hereby declare that the particulars given above are correct and complete. If any
transaction is delayed or not effected fro reason of incomplete or incorrect information. I shall
not hold company responsible. I also undertake to advise any change in the particular of my
account to facilitate updation of records for purpose of credit of amount through SBI Net /
RTGS transfer / NEFT. I agree to discharge responsibility expected of me as a participant under
the scheme. Any bank charges levied by the bank for such e-transfer shall be borne by us.
Place:
Certified that particulars finished above are correct as per our records.
Banker’s Stamp
Date
(Signature of the Authorized official from the Bank)
PART-I OF TENDER
……………………………………………………………………………………………………………..
……………………………………………………………………………………………………………..
ISSUED TO / SUBMITTED
…………………………………………………………………………………………….
I/We have read and understand the NIQ, Prevailing contractual forms, terms and
condition of Central Coalfields Limited and Civil Engineering manual & do here by undertake to abide
by the terms & condition thereof.
To
The Tender Committee (Civil)
Barka-Sayal Area
Sub : ……………………………………………………………………………………………………….
……………………………………………………………………………………………………………..
Dear Sir,
With reference to your above quotation, we are quoting our lowest rate, excluding Service Tax
for the subject work, after inspection of site and thorough study of the terms & condition of contract as
below:
Particulars Amount
Select one of the following regarding categories for GST (Goods and Service Tax):
Sl.
Description of work Qnty. Unit Rate Amount
No.
Providing and placing on terrace (at all floor
levels) polyethylene water storage tank
ISI:12701 marked with cover and suitable
per
1 locking arrangement and making necessary 13000.00 7.25 94250.00
litre
holes for inlet, outlet and overflow pipes but
without fittings and the base support for the
tank.
Brick work with common burnt clay FPS (non-
modular) bricks of class designation 75 in
2 foundation in plinth in cement mortar 1:6 4.07 cum 4505.12 18335.83
(1cement : 6coarse sand).
12mm cement plaster finished with a floating
3 coat of neat cement of mix: 1:4 (1cement : 22.62 sqm 203.25 4597.51
4fine sand).
Providing and fixing PTMT bib cock of
approved quality and colour: 15 mm nominal
4 13.00 each 156.05 2028.65
bore, 86 mm long weighing not less than 88
gms.
Providing and fixing Chlorinated Polyvinyl
Chloride (CPVC) pipes, having thermal
stability for hot & cold water supply including
all CPVC plain & brass threaded fittings
including fixing the pipe with clamps at 1.00 m
5 spacing. This includes jointing of pipes & 105.00 metre 163.50 17167.50
fittings with one step CPVC solvent cement
and testing of joints complete as per direction
of Engineer-in-charge: Internal work -
Exposed on wall: 15 mm nominal outer dia
pipes.
Total Estimated cost of Rs. 136379.49
Bill of quantity for the work Temporary toilet rooms for ladies & gents with Urinal at Saunda
Siding through Birsa Project.
Sl.
Description of work Qnty. Unit Rate Amount
No.
Earth work in excavation by mechanical means
(Hydraulic excavator) / manual means
foundation trenches, drain not exceeding 1.5 m
in width as well as 10 sqm on plan including
1 dressing of sides and ramming of bottom, lift 7.22 cum 157.50 1137.15
up to 1.5 m including getting out the
excavated soil and disposal of surplus
excavated soil as directed within a lead of 50
m. (All kinds of soils).
15 12mm cement plaster of mix: 1:6 (1cement : 80.27 sqm 149.45 11996.35
6fine sand).
16 6mm cement plaster of mix 1:3 (1cement : 3 1.80 sqm 134.70 242.46
fine sand).
17 20mm cement plaster of mix: 1:4 (1cement : 20.15 sqm 242.05 4877.31
4coarse sand).
Painting with synthetic enamel paint of
18 approved brand and manufacture to give an 14.39 sqm 74.40 1070.62
even shade: Two or more coats on new work.
12mm cement plaster finished with a floating
19 coat of neat cement of mix: 1:4 (1cement : 4.97 sqm 203.25 1010.15
4fine sand).
Colour washing such as green, blue or buff to
give an even shade: New work (two or more
20 82.07 sqm 21.70 1780.92
coats) with a base coat of white washing with
lime.
Cement concrete flooring 1:2:4 finished with a
floating coat of neat cement including cement
21 slurry, but excluding the cost of naming of 5.54 sqm 270.80 1500.23
steps etc. complete. 25mm thick with 12.5mm
nominal stone aggregate.
22 Construction of drain 6" x 6" in brick masonry 5.00 mtr 614.45 3072.25
work composite item.
Providing and fixing white vitreous china flat
back or wall corner type lipped front urinal
basin of 430x260x350 mm and 340x410x265
mm sizes respectively with automatic flushing
cistern with standard flush pipe and C.P. brass
23 spreaders with brass unions and G.I. clamps 1.00 each 3326.10 3326.10
complete including painting of fittings and
brackets, cutting and making good the walls
and floors wherever required: One urinal basin
with 5 litres white P.V.C. automatic flushing
cistern.
Sl.
Description of work Qnty. Unit Rate Amount
No.
Earth work in excavation by mechanical means
(Hydraulic excavator) / manual means
foundation trenches, drain not exceeding 1.5 m
in width as well as 10 sqm on plan including
1 dressing of sides and ramming of bottom, lift 465.00 cum 157.50 73237.50
up to 1.5 m including getting out the
excavated soil and disposal of surplus
excavated soil as directed within a lead of 50
m. (All kinds of soils).
Carriage of material by mechanical transport
2 including loading, unloading and stacking 465.00 cum 99.44 46239.60
earth.
Total Estimated cost of Rs. 119477.10
Bill of quantity for the work Construction of 22 Nos permanent pillars and cleaning & cutting of
Jungle and bushes at Sayal-D Colliery.
Sl.
Description of work Qnty. Unit Rate Amount
No.
Earth work in excavation by mechanical means
(Hydraulic excavator) / manual means
foundation trenches, drain not exceeding 1.5 m
in width as well as 10 sqm on plan including
1 dressing of sides and ramming of bottom, lift 18.70 cum 157.50 2945.25
up to 1.5 m including getting out the
excavated soil and disposal of surplus
excavated soil as directed within a lead of 50
m. (All kinds of soils).
Sl.
Description of work Qnty. Unit Rate Amount
No.
1 White washing with lime to give an even shade 3125.61 sqm 5.95 18597.38
: Old work (one or more coat).
Colour washing one coat over old surface with
2 approved quality of lime in approved shade 5527.16 sqm 10.35 57206.11
including.
6 12mm cement plaster of mix: 1:6 (1cement : 12.53 sqm 149.45 1872.61
6fine sand).
7 Neat cement punning. 12.53 sqm 41.40 518.74
Sl.
Description of work Qnty. Unit Rate Amount
No.
Dismantling G.I. pipes (external work)
including excavation and refilling the trenches
after taking out the pipes manually / by
1 mechanical means including stacking of pipes 120.00 metre 65.25 7830.00
within 50 metres lead as per direction of
Engineer-in-charge: Above 40 mm nominal
bore.
Dismantling G.I. pipes (external work)
including excavation and refilling the trenches
after taking out the pipes manually / by
b. mechanical means including stacking of pipes 540.00 metre 57.85 31239.00
within 50 metres lead as per direction of
Engineer-in-charge: 15 mm to 40 mm nominal
bore.
Dismantling G.I. pipes (external work)
including excavation and refilling the trenches
after taking out the pipes manually / by
c mechanical means including stacking of pipes 200.00 metre 57.85 11570.00
within 50 metres lead as per direction of
Engineer-in-charge: 15 mm to 40 mm nominal
bore.
Supplying labours & tools for fixing G.I. pipes
with red lead and yarm of following nominal
bore with screw and socketted joints on wall,
ceiling and floor including supplying and
2 fitting of wall hooks or pipe clamps wooden 200.00 metre 39.48 7896.00
plug, cutting pupe to size and threading ends if
required etc all complete as per specification
and direction EIC (iv) 32mm dia nominal bore
G.I. pipe.
Supplying labours & tools for fixing G.I. pipes
with red lead and yarm of following nominal
bore with screw and socketted joints on wall,
ceiling and floor including supplying and
ii fitting of wall hooks or pipe clamps wooden 540.00 metre 50.42 27226.80
plug, cutting pupe to size and threading ends if
required etc all complete as per specification
and direction EIC (iv) 40mm dia nominal bore
G.I. pipe.
Supplying labours & tools for fixing G.I. pipes
with red lead and yarm of following nominal
bore with screw and socketted joints on wall,
ceiling and floor including supplying and
iii fitting of wall hooks or pipe clamps wooden 120.00 metre 54.76 6571.20
plug, cutting pupe to size and threading ends if
required etc all complete as per specification
and direction EIC (iv) 50mm dia nominal bore
G.I. pipe.
Providing and fixing G.I. union in G.I. pipe
3 including cutting and threading the pipe and 12.00 each 392.40 4708.80
making long screws etc. complete (new work):
50mm nominal bore.
Supplying and fixing G.I. fitting of approved
4 make all complete as per specification and 18.00 each 171.82 3092.76
direction of EIC. 50mm dia socket.
Supplying and fixing G.I. fitting of approved
5 make all complete as per specification and 2.00 each 135.02 270.04
direction of EIC. 50mm dia Nipple.
Supplying and fixing G.I. fitting of approved
6 make all complete as per specification and 2.00 each 178.72 357.44
direction of EIC. 50mm dia Bends with socket.
Providing and fixing gun metal gate valve with
7 C.I. wheel of approved quality (screwed end): 1.00 each 750.75 750.75
50 mm nominal bore.
Supplying and fixing G.I. fitting of approved
8 make all complete as per specification and 1.00 each 159.26 159.26
direction of EIC. 50mm dia reducing socket.
9 Bolts and nuts up to 300mm in length. 20.00 kg 56.00 1120.00
Supplying and fixing G.I. fitting of approved
10 make all complete as per specification and 100.00 each 120.16 12016.00
direction of EIC. 50mm dia reducing socket.
Supplying and fixing G.I. fitting of approved
11 make all complete as per specification and 8.00 each 112.11 896.88
direction of EIC. 40mm dia Nipple.
Providing and fixing gun metal gate valve with
12 C.I. wheel of approved quality (screwed end): 4.00 each 585.50 2342.00
40 mm nominal bore.
Supplying and fixing G.I. fitting of approved
13 make all complete as per specification and 3.00 each 168.46 505.38
direction of EIC. 40mm dia Tee (Plain)
Providing and fixing G.I. union in G.I. pipe
14 including cutting and threading the pipe and 12.00 each 316.25 3795.00
making long screws etc. complete (new work):
40mm nominal bore.
Supplying and fixing G.I. fitting of approved
15 make all complete as per specification and 4.00 each 98.81 395.24
direction of EIC. 40mm dia Nipple.
Supplying and fixing G.I. fitting of approved
16 make all complete as per specification and 1.00 each 113.76 113.76
direction of EIC. 60mm dia reducing socket.
Excavating trenches of required width for
pipes cables etc. including excavation for
sockets and dressing of sides and ramming of
bottoms depth up to 1.5 m including getting
out the excavated soil and then returning the
17 soil as required in layers not exceeding 20 cm 100.00 metre 181.50 18150.00
in depth including consolidation of each
deposited layer by ramming , watering etc. and
disposing of surplus excavated soil as directed
within 50 m lead. (Pipes and cables etc. not
exceeding 80 mm dia.) (Ordinary rock).
Total Estimated cost of Rs. 141006.31