Organization of Department of Forest

PART-1
Organisation of the Forest Department.
Chapter- I
1. Administrative Charges
1. 1. General Direction: (Art.1 of F.M.VIII)
1.1.1 The Principal Chief Conservator of Forest, Uttarakhand (P.C.C.F. Uttarakhand) is
the Head of Forest Force. He is the overall in charge of administration and
management of Government forests and implementing Govt. policies related to
forests in Uttarakhand. P.C.C.F. Uttarakhand is the technical advisor on forestry
issues to the State Government.
The post of P.C.C.F. Uttarakhand was created vide G.O. no. 4600/14-1-
95 dt. 15th December 1995 in Uttar Pradesh. Consequently upon the creation of
Uttarakhand on Nov. 9th, 2000 the existing post continued in this State. The total
authorised strength of Indian Forest Service cadre in Uttarakhand as fixed by the
Govt. Of India, Ministry of Personnel, Public grievance and Pensions,
Department of Personnel and Training, vide notification no. 16016/92—AIS
(II), dated 08.11.2000 was 84 (See Part-A). The detailed strength of IFS cadre
has been appended. Subsequently the Govt. Of India Ministry of Personnel,
Public grievance and Pensions, Department of Personnel and Training, vide
notification no. 16016/6/2003—AIS (II)-A dt. 28th July 2004 redetermined the
number of posts through amendment in Indian Forest Service rules, 1966. These
rules are known as Indian Forest Service (Fixation of cadre strength) rules, 2004.
It is appended. (See Part-A).
1.1.2 On the basis of the review of Indian Forest service cadre of Uttarakhand; the
Govt. Of India, Ministry of Personnel, Public grievance and Pensions,
Department of Personnel and Training, vide notification no. 16016/12/2008—
AIS (II)-A dt. 07.07.2009 has fixed the total authorised strength for IFS cadre of
Uttarakhand as 107. The details of the authorised strength are appended. (See
Part-A).
1.1.3 Creation of Ex Cadre posts
• One ex cadre post of Principal Chief Conservator of Forests was created by the
Government of Uttarakhand vide notification no. 1193/x—1—4(26)/2008
dated Dehradun 28th July, 2010. (See Part-A).
Four ex cadre posts of Additional Principal Chief Conservator of Forests were created
by the Government of Uttarakhand vide office order no. 155/x—1—2011--
4(18)/2009 dated Dehradun 18th January, 2011. (See Part-A).
1.1.4 Thus the structure of IFS officers as on 1.1.12 is as follows:
Designation Cadre Ex. Cadre
Principal Chief Conservator of Forests, Head of Forest Force(HoFF), Uttarakhand 1 --
Principal Chief Conservator of Forests (Wild Life) 1 --
Principal Chief Conservator of Forests (Van Panchayat) 1 --
Principal Chief Conservator of Forests (Projects) -- 1
Additional Principal Chief Conservator of Forests (Projects) 1 --
Additional Principal Chief Conservator of Forests (Forests Research, Management and 1 --
Training)
Additional Principal Chief Conservator of Forests (Forest conservation/Nodal Officer) 1 --
Additional Principal Chief Conservator of Forests (Planning & Financial Management) 1 --
Additional Principal Chief Conservator of Forests -- 4
1
Chief conservator of Forests (Garhwal) 1 --
Chief conservator of Forests (Kumaon) 1 --
Chief conservator of Forests (Environment) 1 --
Chief conservator of Forests (HRD & Personnel) 1 --
Chief conservator of Forests (Eco-Tourism) 1 --
Chief conservator of Forests (Working plan) 1 --
Chief conservator of Forests (Bio-Diversity Conservation, Development & Research) 1 --
Chief conservator of Forests (Administration) 1 --
Chief conservator of Forests (Wild Life Administration, Conservation & Intelligence) 1 --
Chief conservator of Forests (Monitoring, Evaluations & Audit) 1 --
Chief conservator of Forests &Director, Forestry Training Academy 1 --
Chief conservator of Forests (Livelihood & NTFP) 1 --
Chief conservator of Forests (Publicity & Extension) 1 --
Chief conservator of Forests (Vigilance & Legal Cell) 1 --
Conservator of Forests (Shiwalik Circle) 1 --
Conservator of Forests (Yamuna Circle) 1 --
Conservator of Forests (Bhagirathi Circle) 1 --
Conservator of Forests (Garhwal Circle) 1 --
Conservator of Forests (Western Circle) 1 --
Conservator of Forests (South Kumaon Circle) 1 --
Conservator of Forests (North Kumaon Circle) 1 --
Conservator of Forests & Director (Nanda Devi Biosphere Reserve) 1 --
Conservator of Forests (Forest Research) 1 --
Conservator of Forests & Director, Corbett National Park 1 --
Conservator of Forests & Director, Rajaji National Park 1 --
Conservator of Forests &Nodal Officer, Land Survey Directorate 1 --
Deputy Conservator of Forest(Territorial), namely Bageshwar, Almora, Pithoragarh, 24 --
Champawat, Terai Central, Terai West, Haldwani, Terai East, Dehradun, Tehri,
Uttarkashi, Mussoorie, Nainital, Ramnagar, Chakrata, Badrinath, Kedarnath, Garhwal,
Lansdowne, Narendranagar, Haridwar, Tons, Kalagarh and Rudraprayag
Working Plan Officer-I 1 --
Working Plan Officer-II 1 --
Deputy Conservator of Forest(Research) 1 --
Deputy Conservator of Forest (Rajaji National Park) 1 --
Deputy Conservator of Forest (Corbett National Park) 1 --
Deputy Conservator of Forests & Deputy Director, Training Academy 1 --
Deputy Conservator of Forests (Nanda Devi Biosphere Reserve) 1 --
Deputy Conservator of Forests(Monitoring & Evaluations) 1 --
Deputy Conservator of Forests(Information Technology & Modernization) 1 --
Note :- The posts of Principal Chief Conservator of Forests (Wild Life) and Principal Chief Conservator
of Forests ( Van Panchayat) were notified by the Government of India vide notification no.
16016/05/2008-IFS- 11 dated 03.08.2009.
1.1.5 The functional posts in the department are as follows;
 Principal Chief Conservator of Forests (Projects), all Additional Principal
Chief Conservator of Forests, Chief Conservator of Forests(Environment),
Chief Conservator of Forests (Human Resource Development and Personnel)
Chief Conservator of Forests, (Eco-tourism), Chief Conservator of Forests
(Working Plan), Chief Conservator of Forests (Biodiversity Conservation
Development and Research), Chief Conservator of Forests (Administration),
Chief Conservator of Forests (Administration, Wild Life Protection &
Intelligence), Chief Conservator of Forests (Monitoring Evaluations & Audit),
Chief Conservator of Forests & Director, Forest Training Academy, Chief
Conservator of forests (Livelihood & NTFP), Chief Conservator of Forests
(Publicity & Extension) and Chief Conservator of Forests (Vigilance & Legal
cell), Conservator of Forests &Nodal Officer, Land Survey Directorate,
Conservator of Forests (Forest Research), Deputy Conservator of
Forests(Monitoring & Evaluations) and Deputy Conservator of Forests
(Information Technology & Modernization).
2
1.1.6 The special duty posts are:-
Deputy Conservator of Forest (Research), Working Plan Officer-I and II.
1.1.7 Territorial Chief Conservator of Forests- The territorial jurisdiction of the
Forests of Uttarakhand has been divided into two zones- Kumaon and Garhwal.
A Chief Conservator of Forests (C.C.F.) is the officer in the administrative charge
of a zone. There are two Chief Conservator of Forests namely C.C.F. (Kumaon)
and C.C.F. (Garhwal). ( G.O. no. 4032/14-1-89-3- (5)/8-T.C. dt. June 6th, 1989.)
1.1.8 Circle - Conservator of Forests is the officer in the administrative charge of a
forest circle . His office is also known as the direction division. There are 10
territorial circles including three Protected areas headed by Conservators.
1.1.9 Division - A forest circle is ordinarily divided into divisions, which are held by
either officers of the Indian Forest Service (l.F.S.) or Provincial Forest Service
(P.F.S.). Such officers must ordinarily have passed, the prescribed examinations.
They are designated as D.F.Os. There are 25 territorial divisions including two
wildlife divisions viz. Kedarnath and Nanda Devi National Park Division and 8
non-territorial divisions in I.F.S. cadre. Besides the above there are 11 Divisions.
In all there are 44 Divisions.
The details of forest divisions are given in subsequent Para.
1.1.10 Sub Division - Many forest divisions have been sub- divided into sub-divisions.
The charge of the sub-division is held by officers of the rank of Assistant
Conservator of Forests, also known as sub- divisional officer (S.D.O.). (G.O. no.
4052/ XIV-A-575/ 1903, dt 29/30 June 1964. & G.O. no. 1055- 5/14-1-5 (3)/75 dt. Oct. 28, 1976
& G.O. no. 2129/ 14-1-94-30 (5)/ 80 dt. 25.6.94.) (See Part-A)
Details of administrative charges of circles, division, sub-division and
ranges have been given in subsequent Para.
1.1.11 Ranges - A forest division or sub-division is divided into ranges which are
normally held by Forest Range Officers or deputy Rangers. (G.O. no. 977/14-3-
95/700 (79)/92 dt. 21.9.1995). For purposes of training, IFS/PFS Officer are also
posted to hold charge of ranges. The post of forest range Officer has been
upgraded from subordinate to gazetted officer vide G.O. no. 1781/14-3-96-700 (700)/92
dated 05.08.1996(See Part-A). There are 244 territorial ranges and 40 Functional
ranges i.e 284 Ranges in all.
1.1.12 Beats - A range is divided into beats. Charge of a Beat is held by a forest guard.
(Beat officer). The total no. of beats are 1569 including 17 functional beats.
Note: - (i) Power is delegated to Divisional Forest Officers subject to the general control of Conservators and
direction issued by the Govt. from time to time to employ the officers under their control in such charges as
circumstances may demand.
(ii) In certain special divisions e.g. Silviculture and Working Plan etc., the charges are somewhat different and
may have no regular ranges or beats. Subordinates attached to such division are engaged to help in their
special work of research or making working plans etc.
2. General Forest Administration: (Art. 2 of F.M.VIII)

2.1 The Principal Chief Conservator of Forests (HoFF) Uttarakhand, with headquarters
at Dehradun (fixed vide G.O. no. 34/x-1-2009-14(6)/2000 dt. 18.2.2009) (See Part-A) is in
charge of General Administration. Following territorial officers are directly under his
administrative control;
2.2 Principal Chief Conservator of Forests- (Wildlife) with headquarters at Nainital. The
details of territorial control of PC.C.F. (Wildlife) is as follows:-
3
S.
Name of Office Headquarter Dy.C.F. Hqr. of Dy. C.F. Government order
No.
1 Conservator of Gopeshwar (1)Divisional Joshimath G.O. no. 4376/14- 3-
Forests, Nanda Devi Forest Officer, 200(3) / 82 dt.
Biosphere Reserve. Nanda Devi 26.11.1983
National Park
G-O. no.3666/XI V-
(2) Divisional Gopeshwar
1-75/1970 dt.
Forest Officer 24.7.1972.
Kedarnath
2 Conservator of Ramnagar Divisional Forest Lansdowne G.O. no.2329/14- 3-
forests/ Director (Nainital) Officer, Kalagarh 77 dt..25.5.1982 and
Corbett National Tiger Reserve G.O. no.80/ 14-3-
Park 249/73 dt. 1.2. 1974.
3 Conservator of Dehradun Dehradun G.O. no. 3741/14-3-
Forests/Director 181/1985 dt.
Rajaji National Park 15.9.1986.
2.2.1 National Parks, Sanctuaries and Conservation Reserve: There are six National
Parks for the purpose of protecting, propagating and developing wild life there in
and their environment. There are seven sanctuaries in the State for the purpose of
protecting, propagating and developing Wild Life. In addition to it there are three
conservation reserves. The list of National Parks, sanctuaries and conservation
reserves is as follows:
National Parks
Sl. Name Year of District Area Government Order
no. Establishment (sq.km.)
1 Corbett N. P. 1936 Pauri Garhwal 520.82 252-II/XIV-235(1)-1933 dt.
and Nainital. 24.4.1936.
2 Nandadevi 1982 Chamoli 624.60 3912/XIV-3-35/80 dt. 6.9.1982.
N.P. (See Part-A)
3 Valley of 1982 Chamoli 87.50 4278/14-3-66-80 dt. 6.9.1982.
Flowers N.P. (See Part-A)
4 Rajaji N.P. 1983 Dehradun, Pauri 820.42 5440/XIV-3-84/76
Garhwal and dt.12.8.1983. (See Part-A)
Haridwar
5 Gangotri N.P. 1989 Uttarkashi 2390.02 3962/14-03-89/88 dt 16.9.89
6 Govind N.P. 1990 Uttarkashi 472.08 394/XIV-3-137/88 dt.
26.2.1990
Wildlife Sanctuaries
1 Mussoorie 1993 Dehradun 10.82 2159/14-4-93-828/93 dt.
W.L.S. 2.9.1993. (See Part-A)
2 Kedarnath 1972 Rudraprayag and 975.20 15/14-3 dt 21.01.1972

W.L.S. Chamoli
3 Govind W.L.S. 2013 Uttarkashi 481.05 4001/x-2-2013-19(32)2002
dt.09.10.2013
4 Askot W.L.S. 2013 Pithoragarh 600.00 3239/x-2-2013-19(1)2002
dt.25.07.2013
5 Sona nadi 1987 Pauri Garhwal 301.76 5434/14-3-139/82
W.L.S. dt.9.1.1987. (See Part-A)
6 Binsar W.L.S. 1988 Almora and 47.07 G.I.-153/14-3-148/86 dt.
Bageshwar 25.5.1988(See Part-A)
7 Nandhaur 2012 Nainital and 269.95 2109/x-2-2012-19(15)/2012
WLS Champawat dt. 14.12.2012(See Part-A)
4
Conservation Reserve
1 Asan C.R. 2005 Dehradun 440.40 2414/X-2-2005-
19(1)/2005 dt. 5.8.2005.
(See Part-A)
2 Jhilmil Jheel C.R. 2005 Haridwar 3783.50 2415/X-2-2005-
21(5)/2005 dt. 5.8.2005.
(See Part-A)
3 Pawalgarh C.R. 2012 Nainital 58.24 2233/x-2-2012-
19(7)/2012 dt.
14.12.2012.(See Part-A).
2.3.1 Chief Conservator of Forests ( Kumaon) with headquarters at Nainital ( G.O. no.
3968/14- 1-1974 dt. 6.6.1974)
The details of territorial control of C.C.F. (Kumaon) are as follows:-
Circle Headquarter Division Headquarter Creation
(1)Western Haldwani G.O. no. (1) Haldwani Haldwani G.O. no. 159/14-44 dt. 13.04.1911
34/X-1-2009- (2) Terai (East) Haldwani G.O. no. 3746/14-1-77-282/76 dt.
14(6)/2000 dt. 21.04.77.
18.02.2009 (3) Terai (West) Ramnagar G.O. no. 3746/14-1-77-282/76 dt.
21.04.77
(4) Terai (Central) Rudrapur, Udhamsingh G.O. no. 3746/14-1-77-282/76 dt.
nagar. G.O. no. 34/x-1- 21.04.1977
2009-14(6)/2000dt.
18.02.2009
(5) Ramnagar Ramnagar G.O. no.159/XIV-44dt.13.04.1911
(2) North Almora G.O. no. (1) Almora Almora G.O. no. 1034/1-va.gra.vi./2002-
Kumaon 2777/X-1-2006- 14(52)/2001 dt. 19.06.2002
14(52)/2001 (2) Civil & Almora G.O. no. 4096/28-3-32/ 1606/74
dt.23.05.2006( See Soyam Almora dt. 31.10.1974 and G.O.no.
Part-A) 1034/1-va. gra. vi./2002-
14(52)/2001 dt. 19.06.2002( See
Part-A)
(3) Champawat Champawat G.O. no. 2129/14-1-94-30(5)80
T.C. dt. 25.06.1994 and G.O. no.
1034/1-va. gra. vi./2002-
14(52)/2001 dt. 19.06.2002.
(4) Pithoragarh Pithoragarh G.O. no. 2129/14-1-94-30(5)80
( C.C.F.’s order T.C. dt. 25.06.1994 and G.O. no.
24 feb.1960) 1034/1-va. gra. vi./2002-
14(52)/2001 dt. 19.06.2002
(5) Bageshwar Bageshwar G.O.no. 1034/1-va. gra. vi./2002-
14(52)/2001 dt. 19.06.2002
(3) South Nainital (1) Nainital Nainital
Kumaon (2)Soil Nainital G.O. no. 5762/28-3-32 (1806) dt.
Conservation, March 31,1977.
(3) Soil Ranikhet G.O. no. 731/14-310/78 dt. March
Conservation 9, 1978
(4) Additional Ramnagar G.O. no..86/XIV-A-100 (1)7 1971
Soil Conservation dt. January 6, 1972.
5
2.3.2 Chief Conservator of Forests (Garhwal)) with headquarters at Pauri. (G.O. no. 34/x-
1-2009-14(6)/2000 dt. 18.2.2009). (See Part-A)
The details of territorial control of C.C.F. (Garhwal) are as follows:
Circle Headquarter Forest Division Headquarter Remark
(1) Garhwal Pauri (1) Garhwal Pauri G.O. no.3666/XI V-1-75/1970 dt.
24.7.1972.
(2)Badrinath Gopeshwar G.O. no.3666/XI V-1-75/1970 dt.
24.7.1972.
(3)Soil Gopeshwar G.O. no. 5183/28-3-1974 dt. 22.11.1974.
Conservation
Alaknanda
(4) Civil and Pauri G.O. no. 4096/28-3- 32/1606/74 dt. Oct.
Soyam 31, 1974.
(5)Rudraprayag Rudraprayag G.O. no. 2777/X-1-2006-14(52)/2001 dt.
23.05.2006
(2)Yamuna Dehradun (1)Tons (1924- Purola G.O. no.3736/XI V-l-1974 dt. 01.7.1974.
25)
(2) Mussoorie Mussoorie G.O. no.2094/14-4-88 dt. 13 May, 1988.
(3) Chakrata Chakrata 1865

(4) Upper Barkot 1982 G.O. and G.O. no.2094/14-4-88 dt.
Yamuna 1982 13 May,1988.
(3)Bhagirathi Muni ki reti (l)Tehri Dam-I NewTehri
(2) Tehri Dam- II Uttarkashi
(3) Tehri New Tehri

(4) Uttarkashi Uttarkashi G.O. no. 2129/14-1-94-30(5)80 T.C. dt.
25.06.1994
(5)Soil Uttarkashi G.O. no. 5762/28-3-32 (1806) dt. March
Conservation 31,1977.
(6)Narendranagar Muni ki reti G.O. no. 2129/14-1-94-30(5)80 T.C. dt.
25.06.1994 and G.O. no. 658/I (1) va. gra.
vi./03-14(8)/2000 dt.07.07.2003.
(4)Shiwalik Dehradun (l)Dehra dun Dehra dun 1864.
(2)Lansdowne Kotdwar G.O.no.3005/1va.gra.vi./2001/14(59)/2001
G.O.no.3005/1 dt. 29.10.2001
va.gra.vi./2001/14(59)/2001
dt. 29.10.2001
(3) Haridwar Haridwar G.O. no. 2806/14-4-88-622/87
dt.31.03.1989
(4) Soil Lansdowne G.O. no. 5762/28-3-32 (1806) dt. March
conservation 31,1977.
(5)Soil Kalsi G.O. no. 5762/28-3-32 (1806) dt. March
Conservation 31,1977.
Note: The office of Chief Conservator of Forests was created vide G.O. no. 3968/14-1-1974 dt.
6.6.1974 with headquarter at Dehradun. The headquarter was shifted to Pauri in 2009.
Notes.
(i) The Soil Conservation Divisions of Ranikhet, Nainital, Additional Soil Conservation Division,
Ramnagar of South Kumaon circle, Uttarkashi, Tehri Dam I and II of Bhagirathi circle, Kalsi and
Upper Yamuna of Yamuna circle and Soil & Water Conservation Division, Lansdowne of Shivalik
circle Alakhnanda and Civil and Soyam Forest Division of Pauri of Garhwal circle and Civil and
soyam Division Almora of North Kumaon circle are conducting their work mainly over civil
soyam and Van Panchayat land .
(ii) Working Plan Officer with their office is normally located at Haldwani during the non touring
season from about May to September.
(iii) In addition to the above division, there are also the General Direction Division of the P.C.C.F.
General Direction Divisions of each of the C.C.Fs. and the Direction Divisions of the Circle. These
divisions are mainly for control and guidance.
6
(iv) The post of the Timber Supply Officer in the senior scale of l.F.S. was upgraded to the level of
Conservator and the post in the senior scale kept in abeyance vide. G.O. no. 731/11-3-10-78, dt.
March 9, 1978. This post has been renamed as Conservator of Forests, South Kumaon vide G.O.
no. 2129/14-1-94-30(5)/80-T.C. dt. 25.6.94.
(v) Kalagarh Division was transferred from the administrative control of Shiwalik Circle to Western
Circle vide G.O. no. 14/ XIV - A-1966, dt. Feb. 21, 1966 and again to Corbett Tiger Reserve
vide G.O. no. 1540/14-3-139/82 dt. 11.6.92.
(vi) Additional Soil Conservation Division Ramnagar with headquarter at Ramnagar (Nainital) was
created vide G.O. no.86/XIV-A-100 (1)7 1971 dt. January6, 1972.
(vii) Garhwal division was bifurcated into South and North Garhwal division vide G.O.no.4052/XlV-A-
575 / 1963 dt. June 29/30; 1964. Both these divisions were reconstituted to form Badrinath, Kedarnath
and Garhwal division with headquarters of the first two at Gopeshwar and the third at Pauri. (G.O. No.
9972/14/-1-78-38/ (2) / 1975, dt. Oct. 25, 1978)
(viii) Lansdowne Division was brought under the administrative control of Garhwal Circle from
Shiwalik Circle vide G.O. no.4423/ XIV-1 -75/70, dt. Oct. 4, 1972 and subsequently into Shiwalik
Circle again vide G.O. no2129/14-1-94-30(5)/80-T.C. dt. 25.6.94. The headquarters of this
Division was shifted from Lansdowne to Kotdwar vide G.O. no. 3005/1-v.gra.vi./2001/14
(59)/2001 dt. 04.10.2001(See Part-A). Soil and Water conservation Division was brought under
the administrative control of Shiwalik circle from Garhwal circle vide G.O. no. 2129/14-1-94-30-
151/88 d.c. dt. 25.6.94.
(ix) The Headquarter of Tons Forest Division was changed from Chakrata to Purola vide G.O. no. 3736
/14-1-688 /71, dt. April 26, 1974.
(x) Civil & Soyam Division, Pauri and Civil & Soyam Almora were created vide G.O. no.4096 /28-3-
32 1906/74 dt. Oct. 31, 1974, and Soil conservation Division, Kalsi was created vide G.O. no.
5762/28-3-32 (1806) dt. March 31, 1977.
(xi) Alaknanda Soil Conservation Division was created vide G.O. no. 5183/ 28-3/74, dt. Nov. 22, 1974
with headquarter at Gopeshwar.
2.4.1 Sub-Divisions:- The following table gives a list of forest sub divisions existing on
December 31, 2011 with their headquarters.
Sl.No. Division Sub-Division Headquarters
Chakrata Bawar Chakrata
1
Chakrata Tuni Tuni
Tons Singtur Mori
2
Tons Purola Purola
Upper Yamuna Barkot Barkot
3
Upper Yamuna Naugaon Naugaon
Mussoorie Mussoorie Mussoorie
4
Mussoorie Raipur Raipur
Uttarkashi Dharasu Uttarkashi
5
Uttarkashi Bhatwari Uttarkashi
Tehri Rani chauri New Tehri
6
Tehri Ghansali Ghansali
Narendranagar Devprayag Devprayag
7
Narendranagar Narendranagar Muni ki reti
Badrinath Chamoli Gopeshwar
8
Badrinath Pinder Tharali
Rudraprayag
9 Rudraprayag Rudraprayag G.O. no. 2777/X-1-2006-14(52)/2001 dt.
23.05.2006
Garhwal Pauri Pauri
10
Garhwal Thalisain Thalisain
Almora Almora Almora
11
Almora Ranikhet Ranikhet
12 Pithoragarh Berinag Berinag
7
Sl.No. Division Sub-Division Headquarters
Pithoragarh Didihat Pithoragarh
Bageshwar Kapkot Kapkot

13
Bageshwar Bageshwar Bageshwar
Champawat Champawat Tanakpur
14
Champawat Lohaghat Lohaghat
Nainital Mukteshwar Mukteshwar
15
Nainital Nainital Nainital
Ramnagar Ramnagar Ramnagar
16
Ramnagar Fatehpur Fatehpur
Haldwani Nandhaur Haldwani
17
Haldwani Sharda Tanakpur
Tarai Central Haldwani Haldwani
18
Tarai Central Kichha Rudrapur
Tarai East Gaula Haldwani
19 Tarai East Sitarganj Haldwani
Tarai East Khatima Khatima
Tarai West Ramnagar Ramnagar
20
Tarai West Jaspur Ramnagar
Haridwar Haridwar Haridwar
21
Haridwar Roorkee Roorkee
Dehradun Dehradun Dehradun
22
Dehradun Rishikesh Rishikesh
23 Lansdowne Laldhang Kotdwar
24 Soil Conservation Kalsi Kalsi
25 Kalagarh Adnala Kalagarh
26 Kedarnath Gochar Gochar
27 Kedarnath Gopeshwar Gopeshwar
Nanda Devi
33 Joshimath Joshimath
National Park
Note-
(i) The headquarter of Singtur Sub-division of Tons Division was changed to Mori vide G.O. no. 9508
/ 14-1-688/71 dt. Feb. 1, 1975.
(ii) The headquarter of the sub divisions of Haldwani, Tarai west, Tarai east and Tarai central Forest
Divisions were fixed by Govt. of Uttar Pradesh, Letter no. 2129/14-1-94-3(5)/10 T.C. dt.
25.06.1994.
2.4.2 Ranges
(i) An updated list of forest ranges in each division shall be maintained in the
P.C.C.Fs., C.C.Fs. and Conservator's offices and a copy shall be supplied by the
P.C.C.F to the AG. Uttarakhand.
(ii) The P.C.C.F. has been authorised to sanction the formation and redistribution of
Ranges, provided that no increase of the Subordinate Forest Service is involved.
(F.M. VII of 1952 and F.M.VIII of 2000).
2.4.3 Sections
Section is an administrative unit in territorial ranges usually consisting of 2 or more
beats and is headed by Foresters/Dy. Ranger. The role of section officer is
supervisory in nature. In addition to general administrative control over beat
officers their other main duties include investigation of forest offences, marking
of trees other than Sal and preparation and verification of works carried out by
beat officers.
8
2.4.4 Beats
Each range is sub-divided into beats, and each beat is normally in charge of a
Beat Officer/Forest Guard. The limits of beats are normally not changed except
on Working Plan revisions or after referring to the Conservator whose decision
shall be final. A list of beats is given in every Working Plan. The power to
sanction new beats rests with P.C.C.F.(HoFF) Uttarakhand.
3. Jurisdiction for various Acts: (Art.3 of F.M.VIII)
The jurisdiction of the forest circles have been greatly augmented by the promulgation of
Private Forest Act,1948; U.P. Protection of Trees Act 1976, U.P.Resin and other forest
produce(Regulation of trade) Act, 1976 and Rules,1976, U.P. Establishment and
Regularisation of Sawmill Rules,1978, Uttarakhand Transit of timber and other forest
produce Rules, 2012. The Conservator of forests and the Divisional Forest Officer having
jurisdiction over the respective administrative areas, exercise the powers conferred on
them under these Acts and Rules.
4. Forests areas not under control of Forests Department: (Art.4 of F.M.VIII)
There are some forest areas in the state that are not directly under the control of the forest
department although the forest department renders certain services to the owners.(G.O. no.
4824/ XIV-A-230/ 56, dt. Dec 27, 1962.) They are as follows:-
4.1 Cantonment Forest: -
There are certain Cantonment Forests which are not under the direct control of the
Forest Department. They are inspected annually by the forest officers noted below, who
also report on them. The reports are forwarded to the Cantonment authorities
concerned.
Inspecting Officer Name of Cantonment
D.F.O. Chakrata. Chakrata.
D.F.O. Mussoorie. Landour.
D.F.O. Lansdowne. Lansdowne.
D.F.O. Nainital. Nainital.
D.F.O. Almora. Ranikhet.
D.F.O. Almora. Almora.
With the exception of Almora Cantonment all these forest are managed by
Working Plans made by the Forest Department and sanctioned by the Central
Government. The technical management is mainly in the hands of the DFOS concerned,
the exact duties in each case being defined in the Working Plans.
Note :- The R.O. Naina Range, Nainital division receives an allowance of Rs. 101- per month from the
Nainital Cantonment and the R.O. river range, Chakrata division receives Rs. 30/- per month
from the Chakrata Cantonment. R.O. Lansdowne range and the range Assistant of Lansdowne
Forest Division who actually carries out marking, cultural operations etc. receive honorarium of
Rs.25/- per month respectively from Lansdowne Cantonment.
4.2 Forests transferred to the irrigation Department – Certain strips of reserved and
protected forests in Haldwani and Tarai Divisions were transferred to the control of the
erstwhile Public Work Department, Irrigation Branch. Certain officers of that department
are given the powers of Forest Officer in these areas.
4.3 Baldhoti Plantation: - Part of Baldhoti reserved forest has been transferred for
management to the Municipal Board, Almora. The D.F.O. West Almora (now Almora
Forest Division) is the technical advisor to the Chairman of the Board on issues related to
forest management.
4.4 Private Forests : -
9
(a) The U.P. Private Forest Act (1948) Act No.VI of 1949 is applicable to the whole
of U.P. Briefly, the act provides for the conservation of private forests and groves
and for the afforestation where necessary, of wastelands.
(b) Under the provisions of Chapter V--A (of the control over Forests of Claimants)
of I.F.A., 1927 the State Government is empowered to regulate and/or take over the
control for management and protection of forests and waste land under Section 38
(H).
(c) The State Government has also adopted the Uttar Pradesh Protection of Trees
Act, 1976 (U.P.Act No.45 of 1976 ) to provide for regulations of felling of trees and
replanting of trees in the State.
4.5 Mukteshwar :- The reserved forests set apart for the use of the Indian Veterinary
Research Institute (G.O. no. 674/ XIV-19-B, dt. August 19, 1899) at Mukteshwar in Nainital
District, are divided into a "Forest Area" and a "Station Area". The former is worked
under a Working Plan prepared by the Forest Department under the general supervision
of the Station Incharge, but marking is controlled by the D.F.O. Nainital through the
R.O.North Gaula Range.
4.6 Canal Plantation: - The Forest Department manages for the Irrigation Department the
Canal Side Plantations of certain Canal Divisions and helps with expert advice and
assistance in the management of some other similar areas. (G.O. no. 2405/ F/ XIO 222. dt.
5. 10. 1923)
4.7 Strips of Forest on the sides of Railway lines : -
When Railways run through Reserved Forests, strips of cleared land are maintained on
either side of the Railway line for fire protection and other purpose. Such strips are some
times retained as reserved forests, as in the case of Dehradun Division and Rajaji Park.
4.8 Roadside avenues on the sides of PWD Roads:-
Regarding the forests situated on the road side of Public Works Department and Zila
Parishad, the legal position is that all non- forestry operation including felling, digging,
quarrying etc. in the forest land without the prior permission of the Central Govt. has been
prohibited under the Forest (Conservation) Act. 1980.
(a) Roadside avenue on some of the roads under the control of P.W.D. have been
transferred to the charge of the forest department by various Govt orders issued
from time to time.( G.O. no. 2986/ XXIII-P.W.D. 3980-W/58 dt. 11.06.1965) Some
of the conditions on which the roadside avenues have been transferred to the
Forest Department are given below :-
(i) The Forest Department will ensure an uninterrupted flow of traffic and
also ensure an unhindered view of the road ahead. Over hanging branches
of trees over roadside shall be lopped by the forest department so as to
provide a clearance of at least 4.88 metres from the road surface.
(ii) In case where P.W.D. officers give notice of overhanging branches to the
D.F.O. concerned, forest department will ensure the cutting down of the
over hanging branches upto the required clearances.
(iii) Forest Department will ensure the prompt removal of fallen trees which
hinder or obstruct traffic.
(iv) Before finalising any list of trees to be felled or sold by public auction,
forest department would furnish it to the Executive Engineer concerned. If
the PWD Engineer objects cutting of any green trees in any reach, the list
would be modified accordingly. The sale list would be finalised by the
10
forest department only after the views of the P.W.D. have been
considered.
(b) Road avenues have been declared as Protected Forests vide G.O. no. 4480-
C/XXIII PWA-1900-C/52 dt.2.2.1954 and 2950-XIV-A-714 (14)/ 65, dt. 13.4. 1996.)
(c) All officers of the P.W.D. not below the rank of Junior Engineer are " Forest
officers " to exercise the power under section 64, 65 and 66 of the Indian Forest
Act to enable them to protect trees on the avenues of the P.W.D. road within their
jurisdiction.
5. Classification of Staff employed in Forest Department; (Art.5 of F.M.VIII)
All persons employed in the Forest Department are classified under permanent
establishment, temporary establishment and labour.
5.1 Categories of persons employed in the forest department.
The structural reorganisation of Uttarakhand forest department has been approved by the
State Government vide G.O. no. 6276/dus-1-2006-14(6)/2000 dt. 20.12.2006. (See Part-
A). The provision for hiring services for some specified categories of posts through
deputation, outsourcing and on contractual basis has also been made.
(i) Vide G.O. no. 158-XVII(1)-9(17)/-04-/2004 dt. 04.8.2004 Head of office can engage
Watchman, class IV employees, clerks and drivers through U.P.N.A.L. at the
rates fixed by the Government from time to time.
5.2 The Uttaranchal Government Servants’ Conduct Rules, 2002 apply to the State
Government employees of forest Department. ( See Part-B) (Art. 8 of F.M.VIII)
5.3 The procedure to be observed by all Government servants in correspondence with
Hon’ble M.L.A./ M.P. Ministers and the Government is laid down in Government of
Uttaranchal, letter no. 4073/ek-1-2001 dt. 15.12.2001.( See Part-A). (Art. 8 of F.M.VIII)
5.4 The Government has drawn the attention of all Officers and their subordinates to the need
of showing courtesy and consideration to the Members of Parliament, M.L.As.,other
representatives of public, non officials and to the members of the public generally. For
example seating accommodation at meeting convened by officers should be adequate and
provided to all regardless of distinction. ( G.O. no. 551/pra. Sa. Mu. Ma./2008
dt.17.12.2008) ( See Part-A). (Art. 8 of F.M.VIII)
11
CHAPTER- II
The Indian Forest Service, State Forest Service and other gazetted /
ministerial/ field cadres and their constitution, recruitment and service rules
concerning promotion.
6. Composition: (Art. 9 of F.M.VIII)
The following is the present composition of the Indian Forest Service (I.F.S.)
6.1 Section A- The I.F.S. cadre (Art.10 of F.M.VIII)
The sanctioned cadre of the reconstituted I.F.S. in the Uttarakhand as it stood on
31.12.2011 after revision from time to time is 107 including leave, deputation and
training reserve, as per details given below {Govt. of India (Ministry of Personnel, Public
Grievance & Pensions), Notification No. 16016/3/90-AIS (II)-A dt. 03.08.2009}
1. Senior Posts under the State Government 66
Principal Chief Conservator of Forests(HoFF) 1
Principal Chief Conservator of Forests (Wildlife) 1
Principal Chief Conservator of Forests.(Van Panchayat) 1
Additional Principal Chief Conservator of Forests.(Project) 1
Additional Principal Chief Conservator of Forests, Forests, Research, Management Training 1
Additional Principal Chief Conservator of Forests, Forest Conservation/Nodal Officer 1
Additional Principal Chief Conservator of Forests, Planning & Financial Management 1
Chief Conservator of Forests, Garhwal 1
Chief Conservator of Forests, Kumaon 1
Chief Conservator of Forests, Environment 1
Chief Conservator of Forests HRD & Personnel 1
Chief Conservator of Forests, Eco-tourism 1
Chief Conservator of Forests Wildlife , Working Plan 1
Chief Conservator of Forests Biodiversity Conservation, Development & Research 1
Chief Conservator of Forests, Administration 1
Chief Conservator of Forests, Administration, Wild Life Protection & Intelligence 1
Chief Conservator of Forests, Monitoring, Evaluations & Audit 1
Chief Conservator of Forests & Director, Forest Training Academy 1
Chief Conservator of Forests, Livelihood & NTFP 1
Chief Conservator of Forests, Publicity & Extension 1
Chief Conservator of Forests, Vigilance & Legal cell 1
Conservator of Forests, Shiwalik Circle 1
Conservator of Forests, Yamuna Circle 1
Conservator of Forests, Bhagirathi Circle 1
Conservator of Forests, Garhwal Circle 1
Conservator of Forests, Western Circle 1
Conservator of Forests, South Kumaon 1
Conservator of Forests, North Kumaon Circle 1
Conservator of Forests and Director, Nanda Devi Biosphere Research, 1
Conservator of Forests , Forest Research 1
Conservator of Forests & Director, Jim Corbett National Park 1
Conservator of Forests & Director, Rajaji National Park 1
Conservator of Forests and Nodal Officer, Land Survey Directorate 1
Deputy Conservator of Forests(Territorial), namely, Bageshwar, Almora, Pithoragarh, 24
Champawat, Tarai Central, Tarai West, Haldwani, Tarai East, Dehradun, Tehri, Uttarkashi,
Mussoorie, Nainital, Ramnagar, Chakrata, Badrinath, Kedarnath, Garhwal, Lansdowne,
12
Narendranagar, Haridwar, Tons, Kalagarh and Rudraprayag
Working Plan Officer-1, Nainital 1
Working Plan Officer-2, Nainital 1
Deputy Conservator of Forests, Research 1
Deputy Conservator of Forests, Rajaji National Park 1
Deputy Conservator of Forests, Corbett Tiger Reserve 1
Deputy Conservator of Forests \ Deputy Director, Forest Training Academy 1
Deputy Conservator of Forests, Nanda Devi Biosphere Reserve 1
Deputy Conservator of Forests, Monitoring & Evaluation 1
Deputy Conservator of Forests, Information Technology & Modernization 1
Total Senior Duty Posts 66
2. Central Deputation Reserve not exceeding 20% of item 1 @ 20% of 1 above 13
3. State Deputation Reserve not exceeding 25% of item 1 above 16
4. Training Reserve not exceeding 3.5% of Item 1 above 2
5. Leave Reserve and Junior Posts Reserve not exceeding 16.5% of Item 1 above 10
6. Posts to be filled by promotion under Rule 8 of the Indian Forest Service (Recruitment ) Rules 32
1966 not exceeding 33 1/3% of Item 1,2,3 and 4 above
7. Posts to be filed up by Direct Recruitment (Item 1+2+3+4+5-6) 75
Total Authorized Strength (Item 6+7 above) 107
NOTE:- The number of posts in the selection grade in a state Cadre shall be equal to 20% of the total
number of senior posts in the state. According to above Cadre strength the numbers of such posts
are thirteen for Deputy conservator of Forests. (Government of India, Notification No
16017/1/77 AIS (IV), dt. September 12, 1977).
6.2 Pay scale of I.F.S. cadre. (Art.12 of F.M.VIII)
(a) The salaries attached to posts in I.F.S cadre as per IFS (Pay) rules 1968 and
amended by the sixth Pay commission are as follows:-
Sl. Particular of Posts and scale of pay. Pay band in Rs.
no. Posts carrying Pay in Super Time Scale & above w.e.f. 01.01.2006 and for new
posts vide Notification no. 16016/12/2008-AIS(II)-A dt. 07.07.2009
(a) Principal Chief Conservator of Forests – Head of Forest Force (HoFF) Uttarakhand 80,000 Apex.
Principal Chief Conservator of Forests (Wild Life) 75,500-80,000
Principal Chief Conservator of Forests (Van Panchayat) 75,500-80,000
(b) Additional Principal Chief Conservator of Forests (Project) 67,000-79,000
Additional Principal Chief Conservator of Forests (Forest Research, Management 67,000-79,000
and Training)
Additional Principal Chief Conservator of Forests (Forest Conservation/ Nodal 67,000-79,000
Officer)
Additional Principal Chief Conservator of Forests (Planning and Financial 67,000-79,000
Management)
(c) Chief Conservator of Forests 37,400-67,000
(GP 10000)
(d) Conservator of Forests 37,400-67,000
(GP 8,900)
(e) Deputy Conservator of Forests (Selection grade) 37,400-67,000
(GP 8700)
(f) Junior administrative Grade 15,600-39,100
(GP 7600)
(Senior Time Scale) 15,600-39,100
(GP 6600)
(JuniorTime Scale) 15,600-39,100
(GP 5400)
6.3 Recruitment to the I.F.S. cadre. (Art.13 of F.M.VIII)
(a) Recruitment to the old I.F.S. ceased in 1933.
13
(b) The Indian Forest Service was reconstituted from July, 1966 vide All India
Services (Amendment) Act, 1963 ( No. 27 of 1963).
(c) The initial recruitment was done from amongst the members of the State Forest
service through a special selection Board constituted for the purpose under the
I.F.S. ( Initial recruitment) Rules, 1966. {Govt. of India M.H.A. notification no.
2/9/64-(A)-AIS (IV) dt. 01.9.1966.}
(d) Subsequent recruitment to the I.F.S. were to be done as per provisions of I.F.S.
(Recruitment) Rules, 1966 by the following procedure, namely
(i) By competitive examination conducted by U.P.S.C. as per provisions of
I.F.S. (Appointment by competitive examination) Regulations, 1967.
(Govt. of India M.H.A. notification no.2/7/64-AIS(IV) dt. 11.04.1967.)
(ii) By promotion of substantive members of the State Forest Service
according to the I.F.S.( Appointment by promotion) Regulations, 1966
(Govt. of India M.H.A. notification no. 2/9/65-AIS(IV) dt. 17.11.1965.
6.4 Departmental Examination:
As per provision in the Indian Forest Service ( Recruitment) Rules, 1966 a junior time
scale of pay I.F.S. officer will be eligible for senior time scale of pay only after
completing the three months professional training at Administrative Training
Institute, Nainital. ( Govt. of Uttar Pradesh, Forest section-1 G.O. no. 3283/14-1-
3(1)/93 dt. 30.8.1993).( See Part-A).
6.5 Promotion: (Art.16 of F.M.VIII)
The promotion to the post of P.C.C.F, A.P.C.C.Fs, C.C.F.'s & C.F.'s is done by the state
Government from A.P.C.C.Fs, C.C.Fs, C.Fs & D.C.Fs respectively solely by selection on
the grounds of merit with due regard to seniority. The selection is based on the
confidential reports of officers and as per the directions issued by Govt. under All India
Service Rules.
7. Section B-- The Uttarakhand State Forest Service Cadre (Art.22 of F.M.VIII)
7.1 The sanctioned cadre of Uttarakhand Forest service as fixed vide G.O.no. 6276/X-
1-2006-14(6)/2000 dt. 20.12.2006 is :-
Deputy Directors 32
Asstt. Conservator of Forests 93
7.2 The allotment of posts of State Forest Service Cadre to various offices done by P.C.C.F.
Uttarakhand vide his letter no. k-2305/1-7 Dehradun dt. 19.05.2007(See Part-A) is as
follows:-
S. Name of the Office Headquarter Post details
No. Deputy Asstt.
Director Conservator
of Forests
1 Principal Chief Conservator of Forests, (General/ Dehradun 9
Uttarakhand) 1
2 Principal Chief Conservator of Forests, (Wildlife) Nainital 1 3
3 *Addl. Principal Chief Conservator of Forests, (Projects) Dehradun 1
4 *Addl. Principal Chief Conservator of Forests, (Van Nainital 1
Panchayat)
5 Chief Conservator of Forests, Garhwal Dehradun 1
6 Chief Conservator of Forests, Kumaon Nainital 1
7 Chief Conservator of Forests, Monitoring &Evaluation Dehradun 1
8 **Chief Conservator of Forests, Planning & Finance Dehradun 1
9 Chief Conservator of Forests, Bio diversity Haldwani 1 1
10 **Chief Conservator of Forests, Environment Haldwani 1
1
11 **Chief Conservator of Forests, Working Plan Nainital 1
12 Chief Conservator of Forests, Eco-Tourism Dehradun 1
14
13 **Chief Conservator of Forests, Land Survey Directorate Dehradun 1
14 Conservator of Forests, Garhwal Circle Pauri
15 Conservator of Forests, Yamuna Circle Dehradun
16 Conservator of Forests, Shiwalik Circle Dehradun
17 Conservator of Forests, Bhagirathi Circle Muni ki reti 1
1
18 Conservator of Forests, Western Circle Nainital 1
19 Conservator of Forests, North Kumaon Circle Almora 1
20 Conservator of Forests, South Kumaon Circle Nainital
21 Conservator of Forests, Nanda Devi Biosphere Gopeshwar
22 Conservator of Forests, Corbett National Park Ramnagar 1 3
23 Conservator of Forests, Rajaji Park Dehradun 1 3
24 Conservator of Forests, Research Haldwani
25 Conservator of Forests, Administration Dehradun
26 D.F.O. Badrinath Forest Division Gopeshwar 2
27 D.F.O. Garhwal Forest Division Pauri 2
28 D.F.O. Alaknanda Soil Con. Division Gopeshwar 1 1
29 D.F.O. civil and soyam Forest Division. Pauri 1 1
30 D.F.O. Rudraprayag Forest Division Rudraprayag 2
31 D.F.O. Tons Forest Division. Purola 2
32 D.F.O. Mussoorie Forest Division. Mussoorie 2
33 D.F.O. Chakrata Forest Division. Kalsi 2
34 D.F.O.Upper Yamuna Forest Division. Barkot 1 1
35 D.F.O. Dehradun Forest Division. Dehradun 3
36 D.F.O. Soil conservation Division. Kalsi 2
37 D.F.O. Haridwar Forest Division Haridwar 2
38 D.F.O. Lansdowne Forest Division Kotdwar 2
39 D.F.O. Soil conservation Division. Lansdowne 1 1
40 D.F.O. Narendranagar Forest Division. Muni ki reti 2
41 D.F.O. Tehri Forest Division. New Tehri 2
42 D.F.O. Tehri Dam-I. New Tehri 1 1
43 D.F.O. Tehri Dam-II. Uttarkashi 1 1
44 D.F.O. Uttarkashi Forest Division. Uttarkashi 2
45 D.F.O. Soil Conservation Division. Uttarkashi 1 1
46 D.F.O. Haldwani Forest Division. Haldwani 2
2
47 D.F.O. Tarai Central Forest Division. Haldwani 2
48 D.F.O. Tarai East Forest Division. Haldwani 3
49 D.F.O. Tarai West Forest Division. Ramnagar 3
50 D.F.O. Ramnagar Forest Division. Ramnagar 2
51 D.F.O. Nainital Forest Division. Nainital 2
52 D.F.O. Soil Con. Division. Nainital 1 1
53 D.F.O. Soil Con. Division. Ranikhet 1 1
54 D.F.O. Additional Soil Conservation Division, Ramnagar 1 1
55 D.F.O. Almora Forest Division. Almora 2
56 D.F.O. Bageshwar Forest Division. Bageshwar 2
57 D.F.O. Civil Soyam Forest Division. Almora 1 1
58 D.F.O. Pithoragarh Forest Division. Pithoragarh 2
59 D.F.O. Champawat Forest Division. Champawat 2
60 D.F.O. Nanda Devi National Park . Joshimath 2
61 D.F.O. Kedarnath wildlife Division. Gopeshwar 2
62 D.F.O. Kalagarh Tiger Reserve. Lansdowne 2
63 D.F.O./ Silviculturist, Uttarakhand Nainital 1
64 D.F.O./ Silviculturist, Sal Haldwani 1
65 D.F.O. Land survey Directorate. Dehradun 1
66 W.P.O. Working Plan Division-I. Nainital
67 W.P.O. Working Plan Division-II. Nainital
68 W.P.O. Working Plan Division-III. Nainital 1
69 W.P.O. Working Plan Forests Division-IV. Nainital 1
70 Legal Cell. Nainital 1
15
71 Evaluation & Monitoring Cell. 1
72 Publicity and Extension 1
73 World Food Programme. 1
74 Medicinal Plant Cell. 2
Note:-
(i) Out of 9 posts of Deputy Directors placed under P.C.C.F. Uttarakhand, 8 are deputation posts.
(ii) Three posts of Asst. Conservator of Forests allotted to PC.C.F. Wildlife are for wildlife region in
Ramnagar, Kotdwar and Dehra Dun. 1 post of Deputy Director allotted to C.F North Kumaon circle
is for Askot Wildlife sanctuary. One post to C.F. Bhagirathi circle for Gangotri National Park and
one post to C.F./Director Rajaji National Park for Govind Wildlife sanctuary.
(iii) One post of A.C.F. allotted to C.F. Western circle is for F.S.O.
(iv) The details of Leave Reserve, Training Reserve and Deputation Reserve for State Forest Service
Cadre is yet to be notified by the State Government.
(v) * marked posts have been upgraded to Principal Chief Conservator of Forests. (See Chapter-1.).
(vi) ** marked posts have been upgraded to Addl. Principal Chief Conservator of Forests.( See
Chapter-1)
(vii) 1The headquarters of Addl. Principal Chief Conservator of Forests Working Plan and Conservator
of Forests Western circle have been shifted from Nainital To Haldwani vide G.O. no. 34/X-1-2009-
14(6)/2000 dt. 18.02.2009.
(viii) 2 The headquarter of D.F.O. Tarai Central Forest Division has been shifted from Haldwani to
Udham singh Nagar vide G.O. no. 34/X-1-2009-14(6)/2000 dt. 18.02.2009.
7.3 Recruitment to State Forest Service Cadre
(a) By direct recruitment on 50% of the vacant posts through the State Public Service
Commission.
(b) By promotion of Forest Rangers on the rest 50% of the vacant posts.
The Uttar Pradesh Forest Service Rules, 1952 and the Uttar Pradesh Forest Service
Rules, 1993 may be referred. (See Part-B)
7.4 Pay scale of State Forest Service cadre: (Art.24 of F.M.VIII)
(a) The following is sanctioned scale of pay for officers of the State Forest Service
cadre (G.O. no.395/XXVII/(7)/2008 dt. 17.10.2008 read with G.O. no.
27/XXVII(7)/2009 dt. 13.2.2009 and 41/XXVII(7)/ se. Bharti./2009 dt. 13.2.2009)( See
Part-1):-
Post Pay Band Pay scale (Rs.) Grade Pay(Rs.)
Deputy Director. Pay Band--3 15600/--39100/= 6600/=
Asstt. Conservator of Forests. Pay Band--3 15600/--39100/= 5400/=
(b) All Officers who are holding a post satisfactorily for continuous period of 8 years
and holding a regular appointment on it will be personally entitled for selection
grade. (G.O. No. 965/14-1-93-45(67) / 91 dt. 5.11.93).
(c) All officers of S.F.S. Cadre will be governed by the provisions of Assured career
promotion as issued by the State Government vide G.O. no. 872/XXVII(7) /2011 dt.
08.03.2011 read with G.O. no. 10/xxvii(7)40(ix)/2011 dt. 7.4.11 and G.O. no.
65/xxvii(7)40(ix)/2011 dt.04.8.2011. Copies of all the orders are appended.(See Part-A).
(i) An ACF. directly recruited in the State Forest Service is allowed to draw
his next increment only after he has completed one year of service and
passéd the departmental examination for Forest Officers unless exempted
there from. { Rule 24(1) of Uttar Pradesh Forest Service Rules, 1993. }
(ii) For joining time on first appointment after passing out of the Forest
College, see exception to F.R. 17,F.H.B. Vol. II (Part II to IV).( Notification
No. 3697/ XIV-A-33-54 dt. 12.3.65)
7.5 Counting the period of training towards pension. (Art.25 of F.M.VIII)
16
(a) The period spent in training by the state Forest Service Officer holding lien on
permanent & pensionable posts shall be treated as service qualifying for pensions.
C.S.R. 411
(b) With effect from 1.1.85 training period will be counted as service period.( G.O. no.
2553/14-1-85-15/79 T.C. dt. 27.05.1985.) ( See Part-A).
7.6 Promotion: (Art.26 of F.M.VIII)
(a) Promotion of members of the State Forest Service within the cadre rests with the
State Government.
(b) For promotion of State Forest Service officers to I.F.S. the I.F.S.
(Appointment by promotion) Regulations, 1966 and amendments therein from
time to time shall apply.
8. Section C- Other Gazetted Posts in the Forest Department: (Art.27A of F.M.VIII)
8.1 The following are the other Gazetted Posts in Forest Department:-
S. Name of the posts Pay Band ( Rs.) Grade G.O. by which the posts have been
no. Govt. of Uttarakhand Pay(Rs.) sanctioned
Finance dept. G.O.
no.395/XXVII/(7)2008 dt.
17.10.2008
1 Joint Director 15600/-39100/- 6600/= Govt. of Uttarakhand. Forest and
Statistics (one Post) Environment section-1 no. 6276/X-1-
2006-14(60/2000 dt. 20.12.2006
2 Deputy Director 15600/-39100/ 6600/= As above.
Statistics (2 Posts)
3 Statistical Officer 15600/-39100/- 5400/= As above.
(16 Posts)
5. *Forest Range 9300/-34800/ 4800/= As above.
Officers (308 Posts)
6. Senior Administrative 9300/-34800/ 4600/= Govt. of Uttarakhand, Forest and
Officers ( 63 Posts) (Govt. of Uttarakhand, Forest Environment section-1 no.242/X-
and Environment section-1 1-2010-4(4)/2010 dt. 25.06.2010
no.242/X-1-2010-4(4)/2010 dt. (See Part-A)
25.06.2010)
Note:-
(i) Officers of Statistical cadre in Uttarakhand are governed by Uttar Pradesh Forest
Statistical Service Rules,1982. Draft Rules for Uttarakhand Statistical Service cadre has
been submitted to the State Government.
(ii) Senior Administrative Officers are governed by Uttarakhand Forest Ministerial Service
rules, 2009 and its amendment. (Govt. of Uttarakhand, Forest and Environment section-
1 notification no. 539/X-1-2009-10(23)/2001 dt.21.01.2010). (See Part-B) The post of
Senior Administrative officer has been declared Gazetted vide Govt. of Uttarakhand,
Karmik section-2 Office memorandum 1086/XXX(2)2010 dt. 27.12.2010. (See Part-A)
(iii) In addition to the above posts one post of Finance Controller, one post of Senior Finance
Officer and two posts of Veterinary Doctors are sanctioned. The post of Finance Controller
and the post of Senior Finance Officer are deputation posts and the posts of Veterinary
Doctors are Deputation/ outsourcing posts.( Govt. of Uttarakhand. Forest and
Environment section-1 no. 6276/X-1-2006-14(60/2000 dt. 20.12.2006). For appointment
on deputation posts the terms and conditions will be as per State Government Deputation
Rules.
(iv) * For Forest Range Officers the Pay Band and Grade pay is fixed by Govt. of
Uttarakhand, Forest Dept. vide letter no. 30/X-1-2011-4(7) 2010 dt. 29.07.2011. ( See
Part-A)
(v) With effect from 01.1.2006 all State Government employees are governed by the provisions
of Assured Career Promotion issued by the State Government vide G.O. no.
872/XXVII(7) /2011 dt. 08.03.2011.
17
8.2 Source of Recruitment:
(a) Forest Range Officers: (Art.29(5)A of F.M.VIII)
(i) Direct recruitment :- 50% of the posts will be filled by The State Public Service
commission through competitive examination according to Uttarakhand Forest
Range Officers Service rules, 2010 ( Govt. of Uttarakhand, Forest and Environment
section-1 notification no. 01/X-1-2011-10(1)/2007 dt. 03.01.2011). ( See Part-B).
(ii) By Promotion:- 50% of the posts will be filled by The State Public Service
commission from the Deputy Rangers who have completed 5 years of service on
1st.January of the recruitment year.
Note: The direct recruitment posts of Forest Range Officers will be governed by the merging
rules to the posts of Uttarakhand Forest Range Officers, 2011 issued by Government of
Uttarakhand, Forest and Environment section-1 vide notification no. 2455/X-1-2011-
4(12)/2009 dt. 22.12.2011. (See Part-B)
(b) Senior Administrative Officers:
This post is filled up by promotion from amongst the substantively appointed
Administrative Officers who have completed minimum 02 years service as such on
the first day of the year of recruitment or must have completed minimum 20 years of
service as subordinate posts, on the basis of seniority subject to the rejection of
unfit.(Determination of eligibility period for promotion to the posts of ministerial grade
cadre in services under the State of Uttarakhand rules, 2011. (G.O. no. 170/XXX(2)2011
dt. 01.06.2011). ( See Part-B).
9. Section D- Non Gazetted Services posts in the Forest Department.
9.1 The non gazetted posts ( Statistical, Ministerial and Field posts) are as follows.
Sl. Name of post Pay Band (Rs.) Grade Sanction Remarks
no. Pay ed
(Rs.) post
1 2 3 4 5
1 Additional Statistical Officer 9300/-34800/ 4200/= 18 Designation of Statistical
Asstt.
2 Investigator-cum-Computer 9300/-34800/ 4200/= 34
3 Deputy Forest Range Officer / 9300/-34800/ 4200/= 408
Deputy Ranger
1
4 Van Daroga / Forester 5200/-20200/- 2800/= 1729
1
5 Forest Guard 5200/-20200/- 1900/= 3650
7 *Personal Assistant Grade -1 6500-200- 04
10500
8 *Personal Assistant Grade -II 5500-175-9000 12
9 *Stenographer Grade -1 5000-150-8000 24
10 *Stenographer Grade -1I 4000-100-8000 39
11 **Administrative Officer Grade -1 5500-175-9000 27
12 **Administrative Officer Grade -1I 5000-150-8000 50
13 Chief Assistant 5200/-20200/ 2800/= 156 Posts of Head Clerks
merged into it.
14 Senior Assistant 5200/-20200/ 2400/= 234 Designation of Senior
clerk.
15 Junior Assistant 5200/-20200/ 1900/= 312 Designation of Junior
clerk.
16 Senior Draughtsman 5200/-20200/ 2800/= 14
17 Draughtsman 5200/-20200/ 2400/= 41
18 Surveyor 9300/-34800/ 4200/= 51
19 Assistant Account Officer 9300/-34800/- 4600/= 02
20 Accountant 9300/-34800/- 4200/= 34
21 Assistant Accountant 5200/-20200/ 2800/= 68 Posts of Accounts clerk
merged into it.
18
22 Junior Account Clerk 5200/-20200/- 1900/= 08 Surplus posts/ Dying
cadre
23 Forest Geneticist ------- -------- ------ By outsource service.
24 Forest Ecologist ------- -------- ------- By outsource service.
25 Forest Economist -------- -------- ------- By outsource service.
26 Research Officer -------- ------- ------ By outsource service.
27 Research Assistant ------- ------ ------ By outsource service.
28 Soil Surveyor ------ ------ ------ By outsource service.
29 Soil Analyst ------ ------ ------- By outsource service.
30 Sediment Analyst ------- ------- ------ By outsource service.
31 Lab Assistant 5200/-20200/- 1900/= 02 Surplus post. After
retirement to be filled by
outsource service.
32 System Manager Fixed Pay By outsource service.
33 Data Base Administrator Fixed Pay By outsource service.
34 G.I.S. Analyst Fixed Pay By outsource service.
35 Data Entry Operator Fixed Pay By outsource service.
35 Driver 5200/-20200/- 1900/= 250
36 ***Orderly/ 5200/-20200/- 1800/= 230
37 ***Dakia / Runner 5200/-20200/- 1800/= 188
38 ***Sweeper 5200/-20200/- 1800/= 64
39 ***Jamadar Orderly 5200/-20200/- 1800/= 75
40 ***Chara Cutter 5200/-20200/- 1800/= 18
41 ***Chaukidar 5200/-20200/- 1800/= 489
42 ***Mali 5200/-20200/- 1800/= 300
43 ***Daftari 5200/-20200/- 1800/= 02
44 Mahawat 5200/-20200/- 1800/= 60
45 Physical Trainer 5200/-20200/- 1900/= 04
46 Guide 5200/-20200/- 1900/= 04
47 Tracer 5200-20200/ 2400/= 02
48 Taungya Teacher 5200/-20200/= 2800/= 04 Surplus post/Dying Cadre
49 Khachhar Saies 5200/-20200/= 1800/= 03 Surplus post/Dying Cadre
50 Telephone Lineman 5200/-20200/= 1800/= 11 Surplus post/Dying Cadre
51 Nayab Tahsildar 9300/-34800/= 4200/= 05 Surplus post/Dying Cadre
52 Telephone Mistri 5200/-20200/= 1800/= 07 Surplus post/Dying Cadre
53 Khalasi 5200/-20200/= 1800/= 05 Surplus post/Dying Cadre
54 Pharmacist 5200/-20200/- 2800/= 01 Surplus post/Dying Cadre
55 Compounder as per medical 01 Surplus post/Dying Cadre
services cadre
56 Survey Assistant 5200/-20200/= 1800/= 01 Surplus post/Dying Cadre
57 Tractor Mechanic 5200/-20200/- 1900/= 02 Surplus post/Dying Cadre
58 Field Attendant 5200/-20200/= 1800/= 23 Surplus post/Dying Cadre
59 Generator Operator 5200/-20200/- 1900/= 01 Surplus post/Dying Cadre
60 Saw mill Operator 5200/-20200/- 1900/= 01 Surplus post/Dying Cadre
61 Crane Operator 5200/-20200/- 1900/= 01 Surplus post/Dying Cadre
62 Assistant Foreman 5200/-20200/- 1900/= 01 Surplus post/Dying Cadre
63 Settlement Clerk 5200/-20200/- 1900/= 01 Surplus post/Dying Cadre
64 Survey Amin 5200/-20200/= 1800/= 04 Surplus post/Dying Cadre
65 Binder 5200/-20200/= 1800/= 03 Surplus post/Dying Cadre
66 Cleaner 5200/-20200/= 1800/= 20 Surplus post/Dying Cadre
67 Senior Accounts Auditor 9300/-34800/ 4200/= 02 -----
68 Accounts Auditor 5200/-20200/ 2800/= 06 --------
Note:
(i) The above mentioned posts were sanctioned by Govt. of Uttarakhand, Forest and Environment section-1
vide G.O. no. 6276/X-1-2006-14(6)/2000 dt. 20.12.2006.
(a) Pay scales were revised by Govt. of Uttarakhand, Finance Department section-7 vide G.O. no.
395/XXVII/(7)/2008 dt. 17.10.2008 read with G.O. no. 27/XXVII(7)/2009 dt. 13.2.2009, G.O. no.
41/XXVII(7)/2009 dt. 13.2.2009.
1
(b) For Forester and Forest Guard the Pay Band and Grade pay are fixed by Govt. of Uttarakhand,
Forest Dept. vide letter no. 30/X-1-2011-4(7) 2010 dt. 29.07.2011.
19
(ii) *** The Pay Band and Grade pay of Rs. 1300/, 1400/ and 1650/- for class 1V employees (Dakia
/Runner, Sweeper, Chara cutter, Mali, Chowkidar, Orderly etc.) has been revised to Rs. 1800/= vide
Govt. of Uttarakhand, Finance anubhag-7 G.O. no. 877/XXVII(7) cha. Sra./2011 dt. 24.03.2011 (See Part-A)
and simultaneously declared as Dying Cadre. Henceforth no recruitment will be done on these posts but
as per requirement can be filled up by outsourcing. However the provisions of The Uttar Pradesh
recruitment of dependants of Government servants dying in harness rule, 1974 as adopted in
Uttarakhand, 2004 will be applicable (Govt. of Uttarakhand, Finance Dept. G.O. no.
63(1)/XXVII(7)27(8)/2011 dt.05.07.2011).( See Part-A). The posts from sl.no.48 to sl. No 66 were declared
surplus/dying cadre vide G.O. no. . 6276/X-1-2006-14(6)/2000 dt. 20.12.2006.
(iii) Posts at serial no. 1 and 2 are governed by Uttar Pradesh Forest Statistical Service Rules, 1982 and its
amendment.
9.2 Stenographer Cadre:
(A) *The four tier structure of this cadre (mentioned at serial no. 7,8,9 and 10 ) as
fixed by Govt. of Uttarakhand G.O. no. 110/xxvii(7)/2006 dt. 29.6.2006 was
amended by Govt. of Uttarakhand Finance section-7 vide G.O. no. 875/xxvii(7)
na.prati./2011 dt. 08.03.2011 and a three tier structure introduced.(50%
stenographer,35% Personal Assistant Grade -II and 15% Personal Assistant Grade-I).
(See Part-A).
(B) Accordingly the Pay Band was fixed and the designation of Stenographer,
Personal Assistant Grade-II and Personal Assistant Grade-I changed to Personal
Asstt.( Pay Band Rs. 5200/-Rs.20200/ + G.P. Rs.2800/=), Senior Personal Asstt.
(Pay Band Rs. 9300/-Rs.34800/+ G.P. Rs.4200/=), and Personal Officer( Pay
Band Rs.9300/-Rs.34800/+G.P.Rs.4600/=),respectively vide Govt.of Uttarakhand,
Karmik section-2 G.O. no. 963/XXX(2)/2011 dt.25.07.2011.(See Part-A)
(C) The allotment of the posts of Personal Officer, Senior Personal Asstt. and
Personal Asstt. done by P.C.CF. Uttarakhand vide letter no.ka-2176/1-5
dt.25.03.2011(See Part-A) to various offices is as follows:-
Sl. Name of the Office Headquarter Post details
No. Personal Senior Personal
Officer Personal Assistant
Assistant
1 Principal Chief Conservator of Forests(HoFF) Dehradun 1 2 1
Uttarakhand
Chief Conservator of Forests Administration
Conservator of Forests, Headquarter
2 Principal Chief Conservator of Forests (Wildlife) 1 1 _
Chief Conservator of Forests(Wildlife Protection& Nainital
Information)
3 Addl. Principal Chief Conservator of Forests (Van 1 1 _
Panchayat) Nainital
4 Addl. Principal Chief Conservator of Forests 1 1 _

(Projects) Dehradun
5 Addl. Principal Chief Conservator of Forests 1 _ _

(Research, Training &Management) Haldwani
6 Addl. Principal Chief Conservator of Forests, 1 _ _

Uttarakhand/Nodal Officer, Land Survey
Directorate Dehradun
D.F.O. Land Survey Directorate
7 Chief Conservator of Forests ( Planning Finance & 1 _ _
Management) Dehradun
8 Chief Conservator of Forests & Director, Forest _ 1 _

Training Academy Haldwani
9 Chief Conservator of Forests (Garhwal) Pauri 1 _ _
10 Chief Conservator of Forests (Kumaon) Nainital 1 _ _
20
11 Chief Conservator of Forests (Environment) Dehradun 1 _ _
12 Chief Conservator of Forests ( HRD & Personnel) 1
Dehradun
13 Chief Conservator of Forests (Eco-Tourism) Dehradun _ 1 _

14 Chief Conservator of Forests (Working Plan) Nainital/ 1 1 3
Haldwani
15 Chief Conservator of Forests (Bio diversity _ 1 _
Haldwani
Conservation, Development &Research)
16 Chief Conservator of Forests (Monitoring, _ 1 _
Evaluation &Audit) Dehradun
17 Chief Conservator of Forests (Livelihood &NTFP) _ 1 _

Dehradun
18 Chief Conservator of Forests (Publicity & _ 1 _

Extension) Dehradun
19 Chief Conservator of Forests (Vigilance & Legal _ 1 _

Cell) Haldwani
20 Conservator of Forests, Garhwal Circle Pauri _ 1 _

21 Conservator of Forests, Yamuna Circle Dehradun _ 1 _
22 Conservator of Forests, Shiwalik Circle Dehradun _ 1 _
23 Conservator of Forests, Bhagirathi Circle Muni ki reti _ 1 _
24 Conservator of Forests, Western Circle Nainital _ 1 _
25 Conservator of Forests, North Kumaon Circle Almora _ 1 _
26 Conservator of Forests, South Kumaon Circle Nainital _ 1 _
27 Conservator of Forests, Nanda Devi Biosphere _ 1 _
Gopeshwar
Reserve.
28 Conservator of Forests, Corbett National Park Ramnagar _ 1 _
29 Conservator of Forests, Rajaji park Dehradun _ 1 _
30 Conservator of Forests, Research Haldwani _ 1 _
31 D.F.O. Badrinath Forest Division Gopeshwar _ _ 1
32 D.F.O. Garhwal Forest Division Pauri _ 1 _
33 D.F.O. Alaknanda Soil Con. Division Gopeshwar _ _ 1
34 D.F.O. Civil and Soyam Forest Div. Pauri _ _ 1
35 D.F.O. Rudraprayag Forest Division Rudraprayag _ _ 1
36 D.F.O. Tons Forest Division, Purola _ _ 1
37 D.F.O. Upper Yamuna Forest Division Barkot _ _ 1
38 D.F.O. Chakrata Forest Division Kalsi _ _ 1
39 D.F.O. Mussoorie Forest Division Mussoorie _ _ 1
40 D.F.O. Dehradun Forest Division Dehradun _ 1 _
41 D.F.O. Soil Conservation Forest Division Kalsi _ _ 1
42 D.F.O. Haridwar Forest Division Haridwar _ _ 1
43 D.F.O. Lansdowne Forest Division Kotdwar _ _ 1
44 D.F.O. Soil Conservation Forest Division Lansdowne _ _ 1
45 D.F.O. Narendranagar Forest Division Muni ki reti _ _ 1
46 D.F.O. Tehri Forest Division New Tehri _ 1 _
47 D.F.O. Tehri Dam-I New Tehri _ _ 1
48 D.F.O. Tehri Dam-II Uttarkashi _ _ 1
49 D.F.O. Uttarkashi Forest Division Uttarkashi _ _ 1
50 D.F.O. Soil Conservation Division Uttarkashi _ _ 1
51 D.F.O. Haldwani Forest Division Haldwani _ _ 1
52 D.F.O. Tarai Central Forest Division Haldwani _ _ 1
53 D.F.O. Tarai East Forest Division Haldwani _ _ 1
54 D.F.O. Tarai West Forest Division Ramnagar _ _ 1
55 D.F.O .Ramnagar Forest Division Ramnagar _ _ 1
56 D.F.O. Nainital Forest Division Nainital _ 1 _
57 D.F.O. Soil Con. Division Nainital _ _ 1
58 D.F.O. Soil Con. Division Ranikhet _ _ 1
59 D.F.O. Additional Soil Con. Division Ramnagar _ _ 1
60 D.F.O .Almora Forest Division Almora _ _ 1
21
61 D.F.O. Bageshwar Forest Division Bageshwar _ _ 1
62 D.F.O. Civil and Soyam Forest Division Almora _ _ 1
63 D.F.O. Pithoragarh Forest Division Pithoragarh _ _ 1
64 D.F.O. Champawat Forest Division Champawat _ _ 1
65 D.F.O. Nanda Devi National Park Joshimath _ _ 1
66 D.F.O. Kedarnath wildlife Division Gopeshwar _ _ 1
67 D.F.O. Kalagarh Tiger Reserve, Lansdowne _ _ 1
68 D.F.O. Silviculturist, Uttarakhand l Nainital _ _ 2
69 D.F.O. Silviculturist,, Sal Haldwani Haldwani _ _ 3
Total 12 28 39
(D) Recruitment and Promotion: As per provisions of The Uttarakhand Forest

Department Stenographer Service Rules, 2010 and its amendment from time to
time. ( Govt. of Uttarakhand Forest and Environment section-1 notification no.
143/X-1-2010-10(20/2007 dt.16.03.2010).( See Part-B).
9.3 Ministerial Cadre: (Art.35 and 36 of F.M.VIII)
1. The previous staffing pattern in the Ministerial Cadre was revised by The Govt. of
Uttarakhand, Karmik section-2 vide G.O. no. 183/XXX(2)/2010 dt. 11.02.2010 and
Junior Asstt. 32%, Senior Asstt. 30%, Chief Asstt. 18% and Administrative
Officers 20% fixed in the Ministerial Cadre. ( See Part-A).
2. **Consequently on the basis of revised Staffing pattern in the Ministerial Cadre
the sanctioned posts as approved by the Govt. of Uttarakhand, Forest and
Environment section-1 vide G.O. no. 242/X-1-2010 dt. 26.06.2010 are as follows:-
Sl. Designation Pay Scale (Rs) Sanctioned posts on the
No. basis of revised Staffing
pattern
1 Junior Assistant Pay Band-1 (5200/-20200/ + GP 1900) 250
2 Senior Assistant Pay Band-1 (5200/-20200/ + GP 2400) 234
3 Chief Assistant Pay Band-1 (5200/-20200/ + GP 2800) 140
4 Administrative Officer Pay Band-2 (9300/-34800/ + GP 4200) 93
5 Senior Administrative Pay Band-2 (9300/-34800/ + GP 4600) 63
Officer
Total 780
3. Recruitment and Promotion: As per provisions of Uttarakhand Forest Ministerial
Service rules, 2009 and its amendment vide G.O. no. 539/X-1-2009-10(23)/2001 dt.
21.01.2010( See Part-B) and Determination of eligibility period for promotion to the
posts of ministerial grade cadre in services under the State of Uttarakhand rules,
2011. (G.O. no. 170/XXX(2)2011 dt. 01.06.2011).( See Part-B).
9.4 Other Ministerial and Field Cadre: (Art.35 and 36 of F.M.VIII)
(a) The recruitment to the post of Surveyor is done as per The Uttarakhand Forest
Department Surveyor Service rules, 2010. (See Part-B)
(b) The recruitment and promotion in Draughtsman cadre is done as per Uttarakhand
Forest Department Draughtsman Service rules, 2010. (See Part-B)
(c) The recruitment and promotion in Accounts cadre is done as per Uttarakhand Public
Service Commission Accountant and Asstt. Accountant Rules, 2011(Govt. of Uttarakhand
Karmik section-2 notification no. 384/XXX(2)/2011 dt. 16.03.2011). ( See Part-B).
(d) The recruitment and promotion in Statistical cadre is done as per Uttar Pradesh Forest
Statistical Service Rules, 1982 and its amendment vide notification no. 2401/XIV-3-
700(179)-97 dt. 30.11.1998 and Uttaranchal (Uttar Pradesh Forest Statistical Service
Rules, 1982) Adaptation and Modification Order, 2002. dt. 08.11.2002.(See Part-B).
22
(e) The recruitment and promotions in Subordinate Forest service posts( Rangers, Deputy
Rangers and Foresters cadre is done as per The Subordinate Forest ( Forest Rangers,
Deputy Rangers and Foresters) Service Rules, 1951 and Uttarakhand Subordinate Forest
Rangers, Deputy Rangers and Foresters Service ( amendment) Rules, 2011.( G.O. no.
2281/X-1-2011-10(3) 2011 dt. 28.11.2011). (See Part-B).
(f) However the direct recruitment to the posts of Foresters has been stopped vide Govt. of
Uttarakhand, Forest and Environment section-1 letter no. 576/dus-1-2010-14(2)/2001 T.C.
dt. 10.05.2010. Accordingly all the posts of Foresters are declared as promotion posts to
be filled up by Forest Guards. (See Part-A)
(g) The recruitment of Forest Guards will be done according to the Uttar Pradesh Lower
Subordinate Forest Service Rules, 1980 and its amendment vide notification no.
7493/14-1-111-77 dt. 23.1.1981, 7748/14-1-82-111-77 dt. 31.12.1982, 4007/14-1-111-77
dt.16.3.1985 read with Govt of Uttaranchal notification no. 1347/1(1) Va.gra.vi./2002-
4(1)/2001 dt.08.11.2002 and notification no. 3943/Dus-1-2007-4(1)/2001 dt 25.9.2007.
Copies of all the notifications are appended. ( See Part-B)
(h) Direct recruited Forest Guards are expected to undergo 6 months training (as per
guidelines issued in July 2004 by Govt of India, MoEF, New Delhi) before their first
posting in the Department vide Govt. of Uttaranchal, Forest and Environment G.O. no.
3148/I-va. Gra. vi./2001 dt. 06.6.2001. ( See Part-A)
(i) Field employees of Forest Department are eligible for increment/becoming permanent
only after completion of required training vide clause 3 of Govt of Uttaranchal, Forest
and Environment section-1 G.O. no. 1173/dus-1-2004-1(35)/2001 dt. 04.8.2004.
(See Part-A).
(j) Recruitment to the post of Driver is done according to The Uttaranchal Government
Department Driver Service rules, 2003 (Notification no. Karmik anubhag-2 590/Karmik-
2/ 2003-55(26)/202 dt. 13.05.2003)( See Part-B) and its amendment vide Notification no.
178/XXX(2)/2008 dt. 11.02.2008.( See Part-B). Promotions in this cadre is done according
to Govt. of Uttarakhand, G.O. no. 108/xxvii(7)/2006 dt. 03.7.2006 read with Govt. of
Uttarakhand, Finance section-7 G.O. no. 226/xxvii(7)/2007 dt.22.8.2007, Forest and
Environment section-1 G.O. no.5750/X-1-2007 dt. 27.11.2007 and Finance section-7 G.O.
no. 893/40(xi)/xxvii(7)11 va. prati./2011 dt. 29.03.2011. (See Part-A).
(k) The promotion of Grade1V employees to Grade III will be done vide Govt. of
Uttarakhand, Karmik-2 G.O. no. 855/Karmik-2/2003 dt. 02.09.2003. ( See Part-A).
(l) With effect from 01.1.2006 all State Government Staff are governed by the provisions of
Assured Career Promotion issued by the State Government vide G.O. no. 872/XXVII(7) /2011
dt. 08.03.2011 but it will be effective from 01.09.2008 for posts carrying Grade pay less
than Rs. 5400/=.
9.5 For promotions in posts outside the perview of the State Public Service Commission,
reservation (vertical and horizontal) in direct recruitment posts, relaxation in age limit
etc. the relevant Government orders to be referred are in Part-B.
23
CHAPTER – III
10. Special Pay, Allowances, Fees and Honoraria

10.1 Section A - Special Pay: (Art.50 of F.M.VIII)
Definition of special pay and its admissibility
Special pay means an addition, of the nature of pay, to the emoluments of a post
or of a Government servant granted in considerations of:-
(i) the specially arduous nature of his duties or
(ii) a specific addition to the work or responsibility,
(a) Special pay to IFS and State Forest Service officers. (Art.51 of F.M.VIII)
The following special pay has been sanctioned to the officers of the I.F.S. and
State Forest Service Officers.
Sl . Name of the post Special pay per month G.O. no. and Date.
No. IFS officers State Forest
Service
Officers.
1. Assistants to C.C.F.s (Deputy Rs.200/- G.O. no. 9855/14- 1-1987
Conservators). 30(l)/77dt. 24-5-88 and G-l-
993(l)/8- • 219/89 dt 15-7- 89.
Note: The sum of pay and special pay shall not exceed the maximum of the pay scale.
2. Deputy Conservators I/C Working Rs. 200/- - -do-
Plan Divisions.
3. Van Vardhnik (Silviculturists). Rs. 200/- - -do-
4. ACFs attached to Research & Rs. 100/- G.O. no. 4540/14- 1-162/73 dated
Development Circle and December 11,1978 and G-l-
Silviculture Division. 993(l)/8- • 219/89 dt 15-7- 89.
5. ACFs working on the post of Wild Rs. 100/- G.O. no. 4540/14- 1-162/73 dt.
Life Warden. 11.12. 1978 and G-1993(1)/S-
219/89 dt. I5-7-89
(b) With effect from 01.9.2008 Officers and Staff ( Ministerial and Field)
posted in Corbett Tiger Reserve are entitled for Project allowance as per
terms and condition stated in Govt. of Uttarakhand, Forest and
Environment section-2 letter no. 881(1)/X-2-2011-11(21)/2001 dt.
25.03.2011.( See Part-A).
(c) Faculty members posted in Training Institutes are entitled for special pay
with effect from 01.4.1999 as per terms and condition laid down in
Govt. of Uttar Pradesh, Karmik section-4 G.O. no 24/8/76- ka-
prasko/1999 dt. 12.05.1999. ( See Part-A).
(d) Special pay to subordinate executive staff.
The following special pay have been sanctioned to the subordinate executive staff.
S.No. Name of the post Special pay per G.O. no.
month
1. Forest Rangers attached to 80/- G.O. no. P-C-1590/X-
working Plan Divisions. 42(M)/1980 dated 29-9-81 and
G.O. no. G-1993/X-219/89 dt.
15-7-89.
2. Forest Rangers attached to 50/-
Silviculture Divisions. -do-
24
(e) Special pay to D.F.O. compiling working plan in addition to his
duties(Art.53 of F.M.VIII).
In the case of a Divisional Forest Officer entrusted with the compilation
of a working plan in addition to his ordinary duties, the State Government, if
it is satisfied that the work has entailed extra labour and that it is carried on
without prejudice to the execution of normal duties, may sanction to that
officer, and to any other officer (not below the rank of Ranger) assisting him,
allowance not exceeding the limit laid down in article10.1(a).
(f) Special pay to Store keepers, Godown keepers. (Art.54 of F.M.VIII)
Government have sanctioned vide Finance (Accounts), section-1 G.O.
no. A-1-1086/X-90-33- (1)- 66 dated 18-4-90 ( See Part-A) effective from 1-1-87 the
special pay under F.H.B. Vol-2 Part 2 to 4 rule no.9(25) to store Keepers,
Cashiers, etc. at the following rates depending upon the amount of security
required to be furnished by the Government servant concerned :-
Security limits Rate of special pay

Upto Rs.1000 Rs. 20/- p.m.
Above Rs. 1,000/- but not exceeding Rs. 2,000/- Rs. 30/- p.m.
Over Rs10000/- Rs. 80/- p.m.plus an additional amount of Rs.20/-
p.m.for every additional security of Rs. 5000/= or
part thereof exceeding Rs.10000/=
Note:- Special pay of Rs. 10/- per month under F.R. 9(25) of F.H.B. Vol.II (Part 2 to 4) will also be
allowed to peons who handle cash, and thus are required to deposit a security of not less than Rs.
250/-( G.O. No. A-1-1086/X-90-33 1(1) -66 dated 18-4-90).
10.2 Deputation allowance.
Officers and Staff of Forest Department posted on Deputation in Public enterprises/
Corporations and World Bank/ externally aided projects are entitled for Deputation
allowance according to Govt. of Uttarakhand , Finance section-7 G. O. no.
217/xxvii(7)/2010 dt. 04.01.2010. ( See Part-A).
10.3 Allowances for double charge. (Art.57(1) of F.M.VIII)
The fundamental Rules and the State Government orders regarding the allowances that
may be drawn by Government servants appointed to hold temporarily, or to officiate in
more than one post and the authorities having power to make such appointments are laid
down in Part-II Chapter VI rule 49 and in Part IV, statement form 3 item 22 and
22A of F.H.B. Vol.II Part 2 to 4.
10.4 No allowances for extra charge during vacation leave. (Art. 57(2) of F.M.VIII)
The state government have ruled that the above mentioned orders shall not apply in the
case of subordinates holding extra charges as a result of officials being on vacation leave.
10.5 Special Border allowances. (Art.61(1) of F.M.VIII)
After the implementation of The 6th Pay Commission this allowance has been replaced by Hill
Development Allowances vide Govt. of Uttarakhand, Finance section-7 G.O. no.
39/xxvii(7) Pa. vi.bha./2009 dt. 13.02.2009). (See Part-A). The amendment to this G.O.
has been done by the Government vide G.O. no. 132/XXVII(7) 10(2)/2011 dt. 8.8.2012(See
Part-C).
25
10.6 House Rent Allowances. (Art.61(7)(1) of F.M.VIII)
(a) On the recommendation of the Pay Committee 2008 the House rent allowance
admissible from 01.01.2006 to State Government employees has been fixed vide
Govt of Uttarakhand, Finance section-7 G.O. no. 38/xxvii(7) ma.ki./2009 dt.
13.02.2009. and its amendment vide G.o. no. 61/xxvii(7) ma.ki./2009 dt.16.02.2009.
A copy of each is appended. Also read Govt of Uttarakhand, Finance G.O.
no.132/vitt. Anu.-3/2001 dt. 18.12.2001 and Govt of Uttarakhand, Finance G.O.
no. 916 /vitt. Anu.-3/2003 dt.05.6.2003 which are appended. ( See Part-A).
(b) The house rent allowances for All India Service officers has been fixed by the
Government of Uttarakhand, Finance section-7 G.O. no. 79/xxvii(70/ma.ki./2009 dt.
01.03.2009. ( See Part-A).
10.7 Free accommodation
(a) Members of Subordinate forest service and staff posted at Haldwani, Ramnagar,
Lansdowne, Kotdwar, Kalsi, Chakrata and Pauri are entitled for free government
accommodation. (F.H.B. Part-7 rule 134.)
(b) Fixation and recovery of Rent from government employees will be done according to
The provisions in Chapter-4 of F.H.B. Vol. 2 (Parts 2 to 4).
Note. Officers and Staff entitled for rent free accommodation cannot claim H.R.A. if they refuse to
accept the rent free accommodation allotted to them. (G.O.no. G-1-1997/dus-208-81 dt.
02.11.1981).
10.8 Fixed/Permanent Travelling allowances: (Art.63(4) of F.M.VIII)
The Fixed Travelling Allowances to the Field staff of Forest Department ( Range
Officers, Deputy Rangers, Foresters and Forest Guards) is paid as per G.O. no.G-4-
1812/dus-619-65 dt.05.07.1978, Finance(general) section G.O. no.Sa.-4-830/dus- 91/601/88
dt. 1-9.1991 and subsequently amended by Government of Uttarakhand, Finance section-3
G.O. no. 1332/xxvii(3) ma./2004 dt. 02.8.2004. (See Part-A).
10.9 Compensatory allowances.
Compensatory allowance means an allowance granted to meet personal expenditure
necessitated by the special circumstances in which duty is performed.
(a) Government Drivers are entitled to get annually an amount equal to one
month’s basic salary vide Govt. of Uttarakhand, Finance section-7 G.O. no.
227/xxxvi(2)2007 dt. 22.08.2007. (See Part-A).
(b) Physically handicapped employees of the State Govt. are entitled for
compensatory vehicle allowance as per Govt. of Uttarakhand, Social welfare
section-2 G.O. no. 488/xvii-2/2010-06(39)/2005 dt. 19.08.2010.(See Part-A).
(c) Family Planning allowance is admissible to Govt. employees as per G.O. no.
4601/16-11-79-153-99 dt. 23.02.1980 and its amendment vide Govt. of
Uttarakhand. Finance section-7 G.O. no. 40/xxvii(7) swa.pari. ka./2009 dt.
13.02.2009 and G.O.no. 736/xxvii(7) swa.pari. ka./2010 dt, 27.10.2010.(See Part-A).
10.10 Encouragement allowance for working on computers.
Employees using computers in Official workings are entitled for Encouragement
allowance as per G.O. no. G-1-1406/DUS-238/89 dt. 24.12.1991, G.O. no. G-1-243/dus-
2000-202/2000 dt. 10.04.2000, Govt.of Uttranchal, Finance section-2 G.O. no. 845/vi. Anu.-
3/2002-2003 dt. 11.03.2003 and on revised rates as per Govt. of Uttarakhand, Finance
section-7 G.O. no. 394/xxvii(7)/2009 dt. 24.12.2009.( See Part-A).
26
10.11 Leave Travel Concession.
(a) Members of All India service are governed by AIS (Leave Travel Concession)
Rules, 1975 as amended from time to time.( See Part-A).
(b) State Government Employees can avail L.T.C. according to Govt of Uttarakhand,
Finance section-3 G.O. no. 1115/vi. Anu.-3/2003 dt. 31.12.2003 and its amendment
vide G.O. no. 330/xxvii/(3) a.ya.su./2005 dt. 18.8.2005.(See Part-A).
10.12 Supply of charcoal/ soft coke in offices.
The facility of using charcoal/soft coke during working days in the offices in
Kumaon and.Garhwal Divisions and hill areas of Dehradun district has been
abolished vide Govt. of Uttarakhand, Finance section-7 G.O. no. 515/xxvii(7)/2010
dt. 08.4.2010. (See Part-A).
11. Section B- Travelling Allowance: (Art.66(A) of F.M.VIII)
(a) Travelling Allowance Rules are, for the most part contained in F.H.B. Vol. Ill to
which reference should be made.
(b) The rules regarding travelling allowance, daily allowance, incidental charge etc.
are governed by Govt. of Uttar Pradesh, Finance section-4 G.O. no. Sa.-4-395/dus-
99-600/99 dt. 11.06.1999, Govt of Uttarakhand, Finance section-7 G.O. no.
78/xxvii(7)/2009 dt. 01.03.2009, G.O. no. 100/XXVII(7)/2009 dt.31.03.2009 and
amendment G.O. no. 411/xxvii(7)/2010 dt. 06.01.2010. (See Part-A).
(c) The Transport allowances admissible to Officers and employees of Uttarakhand Govt.
posted in Delhi are according to Govt of Uttarakhand, Finance section -7 G.O. no.
399/xxvii(7)/2009 dt. 24.12.2009. (See Part-A).
Note:- (i) Prior permission is required from the Controlling authority for journeys conducted outside
the State or outside one’s jurisdiction vide Govt. of Uttarakhand, Forest and Environment
section-1 letter no. 233/x-1-2011-3(5)/2003 dt. 22.07.2011.(See Part-A).
(ii) T.A. advance/ L.T.C. advance to Officers and Staff is governed by Delegation of Powers,
2010 issued vide Govt. of Uttarakhand, Finance section-7 no. 562/XXVII(7)/2010 dt. 24.
05.2010. A copy is appended. ( See Part-B).
12. Section C - Fees , Honoraria and Awards.
12.1 Acceptance of fees and Honoraria. (Art.67 of F.M.VIII)
(a) Rules governing the acceptance of fees and honoraria are contained in
Fundamental Rules 46 to 48 of F.H.B. Vol.- II (Part 2 to 4) See also
Fundamental Rule 11. Certain special honoraria are detailed in Chapter-1
article 4.1(Note) of this Manual.
(b) The P.C.C.F. is authorised to sanction suitable rewards whether in cash or

in kind to the extent of Rs. 500/- per year to subordinate staff of the Forest
Department whose work is judged to be of exceptional and outstanding
character. (G.O. No. 1281/II-B-261/1956 dated May, 26 1958)
Note : No reward need be sanctioned if there has been no performance of an
exceptional or outstanding character by the subordinate staff in any year.
(c) Under Subsidiary Rule 31 in Part 3 of F.H.B. Vol. II (Part 2 to 4), the
head of the department can sanction to any non-gazetted government
servant subordinate to him honorarium for any individual piece of work
not exceeding Rs. 750/- in all in a financial year subject to the condition
that necessary provision to meet the cost of honoraria exists in the budget
and is not increased by reappropriation from other heads over which he
may have control. (Govt. of Uttaranchal, Finance Department G.O. no.
27
121/xxvii(3)/2005 dt. 28.03.2005 read with Govt. of Uttaranchal, Finance
Department O.M. no.211/xxvii(7)/2006 dt. 29.3.2006).( See Part-A).
Note : (i) The above amount of Rs. 750/- can be distributed between one or more government
servants for any individual piece of work. (G.O. No. G-1-1850, Ten -76 dated July
26,1976.)
(ii) Since 83-84, the maximum amount of honorarium admissible to different classes of
Subordinates shall be reduced by 25% and rounded off to nearest Rs. 5/- in case the
subordinate has been paid an ad hoc bonus during that year. (G.O. No. G-1-600/Ten
-84-205-84 dated 30-3-84)
12.2 Rajya Sthapana Diwas (09 November) (Rajya Vaniki Awards)
Keeping in view the importance of Forest and Wild life the Govt. of Uttarakhand, Forest and
Environment section-2 vide notification no. 1424/1 va. Gra. Vi./2002,dt. 30.7.2002 and
subsequent amendment no. 973/10-2-2004-21(61)/2002 dt. 22.6.2004, no. 1581/dus-2-2004-
21(61)/2002 dt. 16.9.2004 and no. 2677/dus-2-2004-21(61)/2002 dt. 06.9.2005 have ordered to
reward on 09 November every year and thereby boost the morale of the Officers and Employees
of Forest Department for innovative/outstanding works done by them. (See Part-A).
13. Section D - Uniform, Washing allowance etc. (Art.104 of F.M.VIII)
(a) The pattern of dress (full dress and working dress) for Range Officers/Forest Rangers,
Deputy Rangers, Foresters, Forest Guards and Jamadars has been decided by The
Government of Uttar Pradesh G.O. no. 10264/14-1/32-1(13)/68 dt. 28.10.1976.(See Part-A).
(b) Use of star in uniform for Beat Officers/Forest Guards, Foresters, Deputy Rangers and
Rangers/Forest Range Officer will be as per Govt. of Uttarakhand Forest and
Environment Section-1. G.O. no. 1669/X-1-2006-14(185)/2003 dt. 28.4.2006 read with
G.O. no. 819/Dus -1-2006-14(185)/2003 dt. 02.3.2007.(See Part-A).
(c) The norms, rates and frequency of providing uniforms permissible to Drivers and other
grade IV employees including women of the forest department is as per Government of
Uttarakhand, Industry Department G.O. no. 3525/saat/2004/17-Udyog/04 dt. 10-01-
2005 , amendment vide Govt. of Uttarakhand, Industry Section-2 G.O. no. 4249/VII-
2/06/17-udyog/2004 dt. 10-10-2006 and amendment vide Govt. of Uttarakhand Industry
Department Section-1, G.O. no. 2740/011-1-10/17-udyog/2004 dt. 12.1.2011.(See Part-A).
Dakias would also get uniforms of both khaki and woolen.
(i) All subordinates entitled for uniform would wear it. Those who are engaged on less
than a full year's sanction should also be supplied with uniforms once every second
year.
(ii) Fire watchers are entertained for a limited period annually and are paid on daily
wages. They are to be supplied with uniforms but usually once in five years.
(iii) Blankets are supplied to the following subordinates in alternate years: Orderlies,
Peon-chaukidars, malies, building and plantation chaukidars, khalasis and
Dakias.
(iv) The blankets should be purchased from the firm or firms approved by the Industries
department and at the rates as fixed by the Government from time to time. It shall
be purchased from Gandhi Ashram.(Government of Uttaranchal G.O. no.
3525/7/2004/17-udyog/04 dt. 10.01.2005.(See Part-A).
(v) Blankets will be renewable every second year in the hill districts and every third
year in the plains.
(vi) Orderlies, dakias and Mahawats who are required to perform outdoor duties may be
supplied with waterproof caps, which will be renewed when useless.(G.O. no.
6467/XIV-A-1210/61 dt. 31.3.1964).
28
(vii) Umbrellas are provided to Drivers and Grade-IV Staff at Government
expense.(G.O. no. 3525/7/2004/17-udyog/04 dt. 10.01.2005 and G.O. no. 2740/vii-1-
10/17-udyog/2004 dt. 12.01.2011.(See Part-A).
(viii) Great coats - within the budget provision great coats are supplied free of charge to
the following classes of subordinates, Each great coat is to last six years :
(a) To foresters, forest guards, orderlies and chaukidars in all forest offices.
(b) To mahawats in divisions where they exist.
(ix) The colour of uniform for government drivers will be according to Govt. of
Uttarakhand, Industry Department Section-2, G.O. no. 4214/VII-2-06/17-
udyog/2004 dt.11.12.2006. (See Part-A).
(x) Drivers of Forest Department are entitled for cap vide G.O. no. 2293L/ 18-7-
93-25 ( G-1)/93 dt.27.11.1993.(See Part-A).
(xi) Government drivers and other eligible grade IV employees in the department are
entitled for uniform allowance at the rate of Rs. 45/- and Rs. 30/- per month
respectively vide Govt. of Uttarakhand, Finance section-07 G.O. no.
628/XXVII(7) Va. Bha. /2010 dt.27.7.2010. (See Part-A).
(xii) To ensure uniformity, the supply of Uttarakhand Forest Logo should be done
departmentally.
(d) The facility of uniform and its washing allowance shall be given on priority basis as per
Govt. of Uttarakhand, Finance section-1 G.O. no. 1739/XXVII(1)/2006 dt. 15.12.2006.
(See Part-A).
(e) The rates for new uniform and washing allowance for Rangers/Deputy
Rangers/Forester/Forest Guards and Jamadars shall be as per Govt. of Uttarakhand
Forest and Environment Section-1. G.O. no. 2327/X-1-2011-4(18)/2010 dt. 01.09.2011.
(See Part-A).
(f) It is desirable that there should be uniformity as far as practicable in the above mentioned
supply.
(g) In cases where the uniform or blanket has been used for less than half of its prescribed
duration by an inferior servant, it should be taken back and re-issued to another inferior
servant entitled to get it while in other cases it should be allowed to be retained by the
retiring Government servant. No new livery or blanket should be issued to an inferior
Government servant if he is to retire within a period which is less than half of the prescribed
duration of the livery of blanket as the case may be.
Note:- The uniforms of Government servants suffering from pulmonary tuberculosis or such infectious
disease and also contagious disease should not be taken back and given to other Government
servants. It must be destroyed by fire at some remote place in presence of a Gazetted Officer.
(h) Subordinates to be neatly dressed. (Art.105 of F.M.VIII)
All members of Indian Forest Service and State Forest Service shall ensure that their
subordinates are neatly and uniformly dressed according to a standard pattern and
nothing is charged for the items mentioned above.
29
Chapter- IV
14. Conduct, Disciplinary proceedings, Punishment and Appeals.
14.1 Conduct Rules
(a) Indian Forest Service Officers are governed by the All India Services (conduct)
Rules, 1968 and amendments therein from time to time.
(b) Officers of State Forest Service and Staff are governed by The Uttaranchal
Government Servants’ Conduct Rules, 2002 and amendments therein from
time to time. (See Part-B).
Note: It is mandatory for Government employees to file their property return in proforma prescribed by
the Government. Members of All India Services shall file it annually and State Government
Officers and Staff shall file the property return after every five years. (Government of
Uttarakhand G.O. no. 472/ka.-(2)-2003 dt. 26.3.2003, G.O. no. 49/xxx(2)/2006 dt. 21.2.2006 and
G.O. no. 1071/xxx(2)/2006 dt. 7.4.2006). (See Part-A)..
14.2 Disciplinary proceedings: (Art.68(1) and (2) of F.M.VIII)
(a) Indian Forest Service Officers are governed by the All India Services (Discipline
and Appeal) Rules, 1969 and amendments therein from time to time.
(b) Officers of State Forest Service and Staff are governed by The Uttaranchal
Government Servants (Discipline and Appeal) Rules, 2003 and amendments
therein from time to time.( See Part-B).
(c) In case of retired Government servants
(i) For members of AIS, action shall be initiated as per rule 6 of the All India
Services(Death-cum-Retirement Benefits) Rules, 1958.
(ii) For State Government employees action shall be initiated as per
Government of Uttaranchal, Karmik section-2 order no. 391/karmik-
2/2003 dt. 28.4.2003. (See Part-A).
(d) The procedure for departmental proceedings to be followed for such State
Government employee who has been punished by any competent court for any
criminal offence shall be as per Government of Uttaranchal order no. 1178/karmik-
2/2005 dt. 30.5.2005. (See Part-A).
(e) Criminal case and Disciplinary proceedings can continue simultaneously, though
separately, subject to the provisions as laid down in Government of Uttaranchal order
no. 1796/karmik-2/2005 dt.21.7.2005. (See Part-A).
(f) The procedure of disciplinary proceeding of a Government employee involved in
death in dowry cases shall be dealt according to Government of Uttaranchal order no.
2317/xxx(2)/2005 dt.16.8.2005. (See Part-A).
Note: (i) Disciplinary proceedings should be disposed off within a time limit. It must not continue
for a long period. The directions for speedy and time bound disposal of disciplinary
proceedings are detailed in Government of Uttarakhand order no. 1626/karmik-2/2002 dt.
23.01.2003, no. 1243/xxx(2)/2005 dt. 12.5.2005 and no. 1887/xxx(2)/2005 dt.5.7.2005.(See
Part-A).
(ii) The points to be remembered while initiating disciplinary proceedings against any
employee are detailed in Government of Uttarakhand, order no. 1543/karmik-2/2005 dt.
28.12.2005. (See Part-A).
(iii) Departmental enquiry should be made by a superior in the first instance in any case of
alleged misconduct by an official in connection with his duties, if the misconduct appears
to be such that calls for punishment. If misconduct is found to have occurred and it
amounts to an offence punishable by law, the authority empowered to inflict departmental
punishment should determine whether -
30
(a) The misconduct should be dealt with departmentally, or
(b) A prosecution should be instituted and should record his reasons
for adopting the course decided upon. (Prosecution should not be
instituted unless the misconduct is such that it cannot be adequately dealt with
departmentally as per M.G.O. para 1125 1981 edition). (Art.69A(1) of
F.M.VIII)
(c) tc dHkh ,d gh ?kVuk ds lEcU/k esa dbZ vf/kdkfj;ksa@deZpkfj;ksa ds fo:)
f'kdk;r gksrh gS rks blds fo:) dh xbZ f'kdk;r ds lEcU/k esa ,d gh vf/kdkjh
}kjk tkap djkuk vko';d gSA ;fn fdlh vf/kdkjh dks tkap djus esa dskbZ dfBukbZ
gks rks mldks bl ckr dk ladsr vkjEHk esa gh dj nsuk pkfg, rkfd rqjUr dksbZ
vU; izcU/k dj fn;k tk;s vkSj lHkh ?kVuk ds lEcU/k esa tkap djus ds fy, fdlh
vU; vf/kdkjh dh fu;qfDr dj nh tk;A (G.O. no. 7/2/1977- karmik-1 dt.
28.2.1977) (Art.69A(2) of F.M.VIII)
(d) Departmental proceedings in case of Government servants
involved in criminal misconduct need not interfere with the police
investigation, which may be continued, where necessary. Only
cases of complex nature involving legal issues should be deferred
and the progress of investigation be monitored half yearly and
action shall be taken as per G. O. no. 1796/karmik-2/2005 dt.
21.7.2005. (Art.69A(2) of F.M.VIII)
In bribery case against Government servants, where sufficient
evidence is available on the basis of preliminary enquiry to bring home a
charge against the delinquent government servant, departmental action
should be taken. Only in exceptional cases where the initial or subsequent
inquiries reveal that there are strong grounds to warrant criminal
prosecution also, the case should as well be handed over to the police for
investigation. If such investigation discloses tangible evidence in support
of the offense so as to justify taking the case to a court of law, criminal
prosecution should be launched irrespective of the fact whether the
departmental proceedings have been concluded or are still under way.
(Para no. 1125 of M.G.O. 1981 edition and G.O. no. 18/2/66Apptt. (B) dt.
30.6.1966). (Art.69A(4) of F.M.VIII)
(g) When it is proposed to institute disciplinary proceedings in a case in consequence
of the findings of the Vigilance Establishment or the C.I.D. no further preliminary
enquiry need to be made by departmental officers and action to frame charges and
initiate disciplinary proceedings should be taken on the basis of the material
provided in the report of the aforesaid agencies. (Government of Uttaranchal G.O.
no. 1543/karmik-2/2005 dt. 28.12.2005). (Art.69A(5) of F.M.VIII)
(h) dsoy egRoiw.kZ vksj tfVy ekeys gh ftudh foHkkxh; tkap lEHko u gks vkSj LFkkuh; iqfyl Hkh mudh
foospu djus esa vleFkZ gks] vijk/k vuqla/kku foHkkx }kjk tkap gsrq fuEufyf[kr lwpuk lfgr laLrqfr dh
tk;s %&
¼d½ D;k foHkkxk/;{k us foHkkx ds fdlh ofj"B vf/kdkjh }kjk iwjh rjg ls tkap djkbZ gS \ ;fn gk¡ rks
mldk D;k ifj.kke fudyk \
¼[k½ D;k foHkkxk/;{k vk'oLr gS fd izR;{k dksbZ n.Muh; vijk/k fd;k x;k gS \
¼x½ D;k bl lEcU/k esa iqfyl esa fjiksVZ ntZ djkbZ xbZ \ ugh arks D;ksa \ ;fn gks rks LFkkuh; iqfyl
}kjk dh xbZ tkap vi;kZIr D;ksa le>h xbZ\
¼?k½ os fo'ks"k vkjksi D;k gS ftuds lEcU/k esa vijk/k vuqla/kku foHkkx }kjk tkap djkuk okafNr gS \
(G.O. no. 2653/14-1-1972 dt. 16.3.1976) (Art.69A(6) of F.M.VIII)
31
Note: (i) When a case is referred to the vigilance establishment or C.I.D. for enquiry,
disciplinary proceedings should not be started and if they are already in progress, they
should be suspended until a final report of the vigilance organization has been received
by the punishing authority. ( Para 1132 of M.G.O. 1981 edition and Government of
Uttaranchal G.O. no. 1543/karmik-2/2005 dt. 28.12.2005).
(ii) lrdZrk vf/k"Bku }kjk VªSi ds ekeyksa esa ,d ckj tc VSªi dh dk;Zokgh gks tkrh gS rks mlesa
fof/kor foospuk lrdZrk vf/k"Bku ¼;k ftl vU; ek/;e }kjk VSªi Mkyk x;k gks½ }kjk gh
fd;k tk;sxkA (Government letter no. 4689/39(2)- 1977 dt. 02.9.1977).
(iii) tc Hkh VªSi dh dk;Zokgh ds QyLo:i fdlh yksd lsod dks idM+k tk;s rks mlh ekeys dks
lrdZrk foHkkx esa yfEcr jgrs gq, fdlh izdkj dh foHkkxh; tkap u djkbZ tk;s o ekeys dks
fuLrkfjr ugha fd;k tk;sxkA VSªi dh dk;Zokgh ds QyLo:i] ;fn lEcfU/kr yksd lsod
viuh lQkbZ esa Lor% dqN dguk pkgsa ;k dksbZ izfrosnu ns rks mls tkap vf/kdkjh dks
vxzlkfjr dj fn;k tk;A ;fn vkjksfir yksd lsod lrdZrk foHkkx ds tkap vf/kdkjh ds
fo:) vkjksi yxkrk gS rks yksd lsod }kjk izLrqr izfrosnu dks lrdZrk funs'kd vFkok
lrdZrk lfpo dks vxzlfjr dj fn;k tk;A (Government letter no. 4689/39(2)- 1977
dt. 02.9.1977).
(iv) VSªi ds ekeys esa foospuk djus okys vf/kdkjh dks LFkkuh; iz'kklu ls tks Hkh lgk;rk dh
vko';drk iM+s og mls rqjUr iznku dh tk;A (Government letter no. 4689/39(2)-
1977 dt. 02.9.1977)
(i) lrdZrk tkap ds mijkUr vipkjh yksd lsod ds fo:) foHkkxh; dk;Zokgh ds izlax esa tks vkjksi
i=@LiVhdj.k@dkj.k crkvks uksfVl tkjh fd;s tk; muesa lrdZrk tkap ds izdk'k esa vk;s rF;ksa ,oa
of.kZr lk{; vkfn dk mYys[k rks fd;k tk; fdUrq tkap fjiksVZ dk mYys[k u fd;k tk;A (G.O. no.
1209/39-(2)-33(1&)/76 dt. 17.3.1978). (Art.69A(7) of F.M.VIII)
(j) ftu vkjksiksa ij fdlh ljdkjh deZpkjh ds fo:) fof/k U;k;ky;ksa esa vfHk;ksx pyk;k x;k gks mUgh vkjksiksa ds
lEcU/k esa mlds fo#} vuq'kklfud dk;Zokgh djus ij dksbZ jksd ugha gSA (G.O. no.17/1/69- niyukti
(kha) dt. 06.6.1969). (Art.69A(8) of F.M.VIII)
uksV %& iqfyl ds ,sls deZpkfj;ksa ds ekeyksa esa tks iqfyl ,DV dh /kkjk 7 ls 'kflr gksrs gS] ;g ykxw ugh gksxkA
(G.O. no.17/1/69 niyukti-3 dt. 01.7. 1973 ).
14.3 Punishment/ Penalties. (Art.69B of F.M.VIII)
(1) The powers and provisions of punishment/ Penalties (major and minor) for
Indian Forest Service Officers are detailed in the All India Services (Discipline
and Appeal) Rules, 1969 and amendments therein from time to time.
(2) For State Government employees the provisions of The Uttaranchal Government
Servants ( Discipline and Appeal) Rules, 2003 and amendments therein from time
to time shall apply.
(3) However for Group B services for imposition of minor punishments the
provisions of The Uttaranchal Group ‘B’ services (imposition of minor
punishments) Rules, 2003 shall apply.(See Part-B).
The authorities competent to suspend, impose penalties and appellate
authorities for different cadres in the department shall be as follows:
Designation Disciplinary Penalties Appellate authority
authority with Major Minor
powers of
suspension.
A.C.F./S.D.O./ P.C.C.F.(HoFF) State State State Government
Deputy Director Government. Government
of State
Government.
Deputy Director C.C.F. P.C.C.F. P.C.C.F. State Government
Statistics. Administration. (HoFF) (HoFF)
Jt. Director C.C.F./A.P.C.C.F. P.C.C.F. P.C.C.F. State Government
Statistics (HoFF) (HoFF)
32
Range Officer P.C.C.F. (HoFF) P.C.C.F. C.C.F. H.R.D State Government
(HoFF).
Statistical Concerned Head of C.C.F. H.R.D. C.C.F. P.C.C.F.(HoFF).
Officer. Office. Administration.
Senior Concerned Head of C.C.F. H.R.D. C.C.F. P.C.C.F.(HoFF).
Administrative Office. Administration.
Officer
Asstt.Accounts Concerned Head of C.F./C.C.F.. C.F./C.C.F. P.C.C.F.(HoFF).
Officer Office.
Accountant Concerned Head of One rank Concerned P.C.C.F.(HoFF).
Office. above. C.C.F.
Surveyor Concerned Head of One rank Concerned A.P.C.C.F/P.C.C.F.
Office. above C.C.F.
Draughtsman Concerned Head of One rank One rank above A.P.C.C.F/P.C.C.F.
Office. above
Personal Officer Concerned Head of One rank One rank above A.P.C.C.F/P.C.C.F.
Office. above
Forest Guard. Concerned Head of C.F. C.F. C.C.F./A.P.C.C.F.
Office.
Forester. Concerned Head of C.F. C.F. C.C.F./A.P.C.C.F.
Office.
Deputy Ranger Concerned Head of C.F. C.F. C.C.F./A.P.C.C.F.
Office.
Asstt. Statistical Concerned Head of C.F./C.C.F. C.F./C.C.F. C.C.F./A.P.C.C.F.
Officer. Office.
Administrative Concerned Head of C.F./C.C.F C.F./C.C.F C.C.F./A.P.C.C.F.
Officer. Office.
Group D staff Concerned Head of Concerned Concerned One rank above.
Office. Head of Head of Office.
Office.
Note: (i) Powers to suspend Group ‘A’ and Group ‘B’ employees of the State Government have
been delegated to the Head of Department.
(ii) For group ‘C’ and group ‘D’ employees the appointing authority can delegate the
powers of suspension to their junior Officers.
(Refer The Uttaranchal Government Servants (Discipline and Appeal) Rules, 2003
para 4.1 issued vide notification no. 237/Karmik-2/2003-55(25)/2002 dt. 06.3.2003)
14.4 Appeals: (Art.71 of F.M.VIII)
(a) The procedure of appeal against orders issued by the competent authority in
Disciplinary proceedings, the time limit for submitting the appeal and subsequent
actions to be taken by the Disciplinary authorities are detailed in the All India
Services (Discipline and Appeal) Rules, 1969 and amendments therein from
time to time and the Uttaranchal Government Servants (Discipline and
Appeal) Rules, 2003 and amendments therein form time to time for Indian Forest
service Officers and State Government employees respectively.
(b) It must be noted that there is no provision of appeal against the orders passed
under the Uttaranchal Government Servants (Discipline and Appeal) Rules,
2003 by the Governor. However the Governor may, at any time, either on his
own motion or on the representation of the concerned Government servant review
any order passed by him under the rules, if it is brought to his notice that any new
material or evidence which could not be produced or was not available at the time
of passing the impugned order or any material error of law occurred which has the
effect of changing the nature of the case.
(c) Before any order is passed by the Governor under the Uttaranchal Government
Servants ( Discipline and Appeal) Rules, 2003 the commission , as required
33
under the U.P. Public Service Commission (Limitation of Function)
Regulation, 1954 ( which is enforced in Uttaranchal under provision of rule-
86 of the U.P. Reorganisation Act, 2000) as amended from time to time, shall
also be consulted. (Para 16 of The Uttaranchal Government Servants
(Discipline and Appeal) Rules, 2003).
34
CHAPTER - V
15. Pension, Insurance, Retirement, Resignation, Posting and Transfer.
15.1 Age of Retirement: (Art.76A of F.M.VIII)
1. The age of retirement for all India Service officers is 60 years. (Fundamental
Rules sec.56) vide Govt. of India, Ministry of Personnel, Public Grievances and
Pensions Notification no. 25012/8/98- Estt.(A) dt. 30.05.1998. For Officers and staff
of State Government the retirement age is raised to 60 years vide Govt. of
Uttranchal, Karmik section-2 notification no. 806/ka-2/2002 dt. 15.06.2002.
(See Part-A).
SECTION A
15.2 Pension, Gratuity etc for AIS: (Art.75 of F.M.VIII)
Pension is payable to the regular servants on their retirement under the following
circumstances:_
(a) Qualifying length of service is not less than ten(10) years.
(b) Superannuation on attaining the age of sixty years.
(c) On retiring voluntarily by giving notice after completion of qualifying service .
(d) Compulsory retirement accorded by the Government.
(e) On absorbtion in or under a corporation/company or Body controlled or financed
by the Government.
15.2.1 Classes of Pension
(a) Superannuation Pension is granted to the Government servant on his retirement
from service on attaining the age of superannuation.
(b) Retiring pension shall be granted to a member of the service who retires or is
required to retire under rule 16 of AIS(DCRB) Rules, 1958 and its amendment
from time to time.
(c) Invalid Pension is granted to a member of the service where the Government has
reason to believe that a member of the service is suffering from a contagious
disease or a physical or mental disability which in its opinion interferes with the
efficient discharge of his duties. A member of the service also may apply to the
Government for retirement on invalid pension. {rule 13 of AIS(DCRB) Rules,
1958 and its amendment from time to time}.
(d) Compassionate Allowance may be granted to a member of the service who has
been dismissed or removed from the service subject to the maximum of two third
of the retirement benefits which would have been admissible to him if he had
been invalidated and not dismissed or removed from the service. {rule 5 of
AIS(DCRB) Rules, 1958. and its amendment from time to time.}
(e) Family Pension may be granted by the State Government to the Family of a
member of the service in the event of the Death of that member subject to the
proviso of rule 22 of AIS(DCRB) Rules, 1958 and its amendment from time to
time.
15.2.2 Gratuity and its Categories-
Gratuity is a lumpsum payable to an employee on his retirement or to his family
in the event of the employees death while in service. The amount is based on the
length of qualifying service and the last pay drawn. The categories are:-
35
(a) Service Gratuity :- If a member has put in qualifying service of less than 10
years at the time of his retirement, he will not be entitled for pension but in lieu of
pension he will be entitled for service gratuity at half month’s pay for every
completed six-monthly period of service.{ rule 18(1)(a) of AIS(DCRB) Rules,
1958 and its amendment from time to time.} This will be in addition to
Retirement Gratuity.
(b) Retirement Gratuity:- A member is entitled for it after putting in qualifying
service of 5 years or more.The rate of gratuity will be equal to 1/4th of the
emoluments for each completed period of six monts of service subject to a
maximum of sixteen and a half times of the emoluments.[ rule 19(3)(a)(i) of
AIS(DCRB) Rules, 1958 and its amendment from time to time.
(c) Gratuity on Death:- If a member of service dies while in service a death cum
retirement gratuity not exceeding the amount specified in rule 19(3)(a)(ii) of The
All India Services ( Death-cum-Retirement Benefits) Rules, 1958.
(d) Retiring members of All India Services are required to fill the following forms
which are to be send to the State Government as per Government of Uttarakhand
letter no 640/x/1-2010-3(37)/2001 dt. 21.5.2010( See Part-A).
(1) Form A : Nomination for Death cum Retirement Gratuity.
(2) Form D : Form of application for commutation of a fraction of superannuation
pension without medical examination when applicant desires that the payment of
the commuted value of pension should be authorized through the P.P.O. (To be
submitted in duplicate three months before the date of retirement)
(3) Form E : Form of application for commutation of a fraction of superannuation
pension without medical examination (To be submitted in duplicate after
retirement but within one year of the date of retirement)
(4) Form 3 : Details of Family.
(5) Form 5 Annexures : 1. Particulars to be obtained by the Head of Office from the
retiring Government servant eight months before the date of his retirement.2.
Indemnity Bond and 3. Receipted Bill for Group Insurance claim.
(6) Form XV : Form of application for final payment of balance in Provident Fund
account.
Note:- (i) All the above mentioned forms are appended. (See Part-A). Besides these other
relevant forms which may be required are also appended.
(ii) Definition of ‘Family 'for retirement benefits is defined in Rule 22 of The All
India Services (Death-cum-Retirement Benefits) Rules, 1958 and its
amendment from time to time.
15.3 Deposit linked Insurance scheme for members of the Service:-
On the death of a member of the service, the person entitled to receive the
amount standing to the credit of the member in the Provident fund under the AIS
(Provident Fund) Rules, 1955 shall be sanctioned an additional amount equal to the
average balance in the said account during the three years immediately preceding the
death of such member subject to a maximum of Rs. 30,000/= on fulfilment of conditions
as mentioned in rule 19BB of The All India Services ( Death-cum-Retirement Benefits)
Rules, 1958 and its amendment from time to time.
15.4 The All India Services (Group Insurance) Rules, 1981: (Art.79A of F.M.VIII)
Subject to the provisions of these rules as amended from time to time, the Central
Government Employees Group Insurance Scheme, 1980, as applicable to the officers
of Central Civil Services Group `A' shall mutatis mutandis apply to the members of the
Service:
36
Provided that a member of the Service who was appointed to the Service on or
before the 1st November,1980, shall exercise an option in such form and within such
time as may be specified by the Central Government in this behalf expressing his
willingness or otherwise to subscribe to the Central Government Employees Group
Insurance Scheme, 1980, and such option once exercised shall be final and in case he
does not exercise such option he shall be deemed to have opted for the Central
Government Employees Group Insurance Scheme, 1980.
SECTION B
15.5 Rules for State Government Servants
(A) Officers and Employees of State Government are governed by Uttar Pradesh
Pension Rules 1961, Uttar Pradesh Retirement Benefits Rules 1961 and its
amendment in 1976, New Family Pension Scheme 1965, Govt. of Uttar
Pradesh G.O. no. Sa.-3-969/dus-923/85 dt. 8.8.1986 and notification no. Sa.-3-
1720/dus-308-97 dt. 23.12.1997. and Uttar Pradesh Pension ke maamlo ka(
Prastutikaran, Nistaran aur Vilamb ka parivarjan) Niyamavali, 1995.
(B) On the recommendation of the sixth Pay commission and the decision taken by
the central govt. there upon and as such accepted by the Pay committee
Uttarakhand (2008) the amendments in Pension/ Gratuity/ Family Pension and
commutation of pension for State Govt. employees are as per the Govt. of
Uttarakhand, Finance section-7 notification no. 394/xxvii(70/2008 dt. 17.10.2008,
notification no. 419/xxvii(7)/2008 dt. 27.10.2008, notification no.421/xxvii(7)
pension/2008 dt. 27.10.2008, notification no. 221/xxvii(7)/2009 dt. 08.10.2009 and
clarification no. 420/xxvii(7)/2010 dt. 18.2.2010, notification no. 835/xxvii(70/2011 dt.
28.2.2011 and notification no. 85/xxvii(7)9(24)/2011 dt. 07.6.2011. (See Part-A).
(C) Definition of ‘Family’ for retirement benefits is defined in the Government of
Uttar Pradesh, Finance section-3 G.O. no. Sa-3-984/dus-98-308/97 dt. 24.7.1998
read with Government of Uttarakhand, Finance section-7 G.O. no.
419/xxvii(7)/2008 dt.27.10.2008 and G.O. no. 12/xxvii(7)09(xxiii)/2011 dt. 11.5.2011.
(See Part-A).
15.6 Group Insurance scheme:
This is applicable to all State Government employees as well as AIS members
(till 1980 and thereafter AIS members were governed by The Central Government
Employees Group Insurance Scheme, 1980) since 1.3.1976 vide Government of
Uttar Pradesh, Finance( Bima) section-3 G.O. no Sa-3-832/dus-14/76 dt. 24.5.76. It was
amended vide G.O. no. Bima-1/dus-2-80 dt. 19.2.1980, G.O. no. Bima-2627/dus-87/83
dt.29.10.1984, G.O. no. Bima-1027/dus-90-87/1983 dt. 5.7.1990, G.O. no. Bima-959/dus-93-
189(a)-89 dt.25.6.1993 and also read Government of Uttaranchal, Finance section-7
G.O. no. 16/xxvii(7) sa.bima/2005 dt. 24.10.2005 and G.O. no. 37/xxvii(7) sa.b.yo./2009
dt.13.2.2009.(See Part-A for last two orders).
SECTION-C
15.7 General Provident Fund
(A) AIS members are governed by AIS (Provident Fund) Rules, 1955.
(B) The Uttaranchal General Provident Fund Rules, 2006 published vide Government
of Uttarakhand, Finance section-7 Notification no. 186/xxvii(7)/2006 dt. 8.3.2006
and its amendment vide notification no. 297/xxvii(7)/2007 dt. 24.10.2007 is
applicable to all the employees of the State Government. (See Part-A for the
last order).
37
15.8 G.P.F. Account:
(A) The procedure of maintaining the account, providing the subscriber with an
annual statement, procedure to be adopted in case of missing credits etc are dealt
exhaustively in the AIS (Provident Fund) Rules, 1955 and its amendment
from time to time. Similar provisions are made in the Uttaranchal General
Provident Fund Rules, 2006.
(B) However it is in the interest of a member of AIS to maintain a personal copy of
G.P.F. Pass Book and keep it updated showing all credits, withdrawals, refunds
etc. and duly signed by the Drawing and Disbursing Officer for each Financial
year. Updated Entries in such Pass Book is helpful in reconciling the amount in
G.P.F. informed by the A.G. on annual basis and pointing out the missing credits,
withdrawals etc. if any.
(C) State Government employees may also maintain a copy of their Pass Book as per
rule 28(1) of the Uttaranchal General Provident Fund Rules, 2006. It will be in
their interest. The concerned Accounts Officer shall send a statement of G.P.F.
account to the subscriber as per rule 27 of the Uttaranchal General Provident
Fund Rules, 2006.
15.9 Pension papers:- Preparation, submission etc.
(A) It shall be the responsibility of the Controlling authorities to get the pension
papers completed of retiring employees as per the provisions laid down in the
Uttar Pradesh Pension ke maamlo ka( Prastutikaran, Nistaran aur Vilamb ka
parivarjan) Niyamavali, 1995.
(B) For Employees retiring on 9.11.2000 and after, the procedure to be followed shall
be as per Government of Uttaranchal, Finance section G.O. no. 0045/sa.
vi.u./camp/2000 dt. 29.12.2000. ( See Part-A).
(C) In case of any confusion regarding the date of superannuation of any employee
the Government of Uttarakhand, Finance section-7 no. 507/XXVII(7)/2010 dt.
30.3.2010 should be referred. (See Part-A).
(D) Retiring State government employee is expected to extend his/her full cooperation
to the office for preparing the required papers in proper format. The various
proformas required to be filled and send are:-
(i) Proforma 1 part 1, part 2 ( in case of Family pension and death
gratuity), part 3, Revised Proforma 1( added vide letter no.
13401/ne.lae.ha./16/2006-2007 dt. 9.10.2006 from Joint Director, Accounts
and Pension, Uttaranchal to all Head of Departments.), Proforma 1 part 4
and part 4(a) ( added vide letter no. 13401/ne.lae.ha./16/2006-2007 dt.
9.10.2006 from Joint Director, Accounts and Entitlement, Uttaranchal to all
Head of Departments.), Proforma 1 part 5 ( To be filled by Head of
Office/Department), Indemnity Bond and Proforma 2. In addition to it
No dues certificate for the last 5 years, Service book complete in all
respect and a Last pay certificate along with a forwarding letter from
the Head of Office/Department in prescribed format must be send to
the Joint Director, Pension, Uttarakhand. All the proformas are
appended for reference. (See Part-A).
(ii) Proforma applicable for members of AIS are mentioned in Section-A
Art. 15.2.2(d) .
38
(iii) In order to ensure timely issue of superannuation order, the office of
P.C.C.F. (HoFF) shall be informed at least seven months before the
date of superannuation of any employee. ( P.C.C.F. letter no. k-2267/1-
9(5) dt. 30.3.2012.) (See Part-A).
15.10 Commutation of Pension, its amount, restoration of pension etc.
For members of AIS it is according to AIS (commutation of Pension)
Regulations, 1959 and its amendment from time to time. State Government employees
are governed by Govt. of Uttarakhand, Finance section-7 Notification no.
419/xxvii(7)/2008 dt. 27.10.2008 read with Government of Uttar Pradesh, Finance section-
3 G.O. no. sa-3-1587/dus-87-958/80 dt. 23.7.1987 and G.O. no. Sa-3-bha.sa.-32/10-90-958-
80 dt. 6.12.1990.
15.11 Screening of Officers or/and Staff
(A) According to The All India Services ( Death-cum-Retirement Benefits) Amendment
Rules, 2012 effective from the date of publication in the official Gazette, the Central
Government in consultation with the respective State Government may review and
reqire a member of the service to retire after 15 years and 25 years of qualifying
service or after attaining the age of 50 years. (See Part-A).
(B) For Officers and Staff of State Government action shall be taken according to
Government of Uttaranchal, Karmik section-2 G.O. no. 131/karmik-(2)/2002 dt.
20.2.2002 and its amendment vide G.O. no. 808/Karmik-2/2002 dt. 15.6.2002.
(See Part-A).
15.12 Voluntary Retirement
(A) The terms and condition of Voluntary retirement for State Govt. employees are
as per Govt. of Uttaranchal, karmik section-2 G.O. no. 1844/karmik-2/2002
dt.09.4.2003 read with G.O. no. 419/xxvii(7)/2008 dt. 27.10.2008 para 6.
(See Part-A).
(B) For members of AIS The All India Services (Death-cum-Retirement Benefits)
Rules, 1958 and its amendment from time to time shall apply.
15.13 Resignation: (Art.73 of F.M.VIII)
(A) Conditional resignations should ordinarily not be accepted such as when an official
couples request for leave, or for redressal of some sort , with an offer to resign his
appointment if the leave or redress as asked for is not granted. Orders should be passed
only in regard to the application for leave or redress. If the Government servant is
dissatisfied with the orders passed , it is open to him to appeal to a higher authority or to
tender an unconditional resignation.
(B) The Central Government may permit a member of service to withdraw his resignation in
the public interest under conditions as prescribed in the All India Services ( Death-cum-
Retirement Benefits) Amendment Rules, 2011{ Ministry of Personnel, Public
Grievances and Pensions ( Department of Personnel and Training) notification no.
24012/10/2010-AIS(II) dt. 28.7.2011}.
(C) The orders concerning the resignation of officers of the P.F.S., Range Officers, Statistical
Officers are to the effect that the resignation of any officer may be accepted by the
authority who has the power of appointment. The same order applies to the clerical and
other establishment.
(D) The Uttaranchal Government servants resignation Rules, 2003 notification no.
589/Karmik-2/2003-55(38)/2003 dt 13.5.2003 is applicable to all State Government
employees. (See Part-A).
Important points.
(i) No retiring benefits may be granted to a member of AIS who has been dismissed or
removed from the service or who has resigned from service vide rule 5 of The All India
Services ( Death-cum-Retirement Benefits) Rules, 1958 and its amendment from time
to time.
39
(ii) A member of AIS who as a measure of penalty is compulsory retired from the service by
the Central government in accordance with the provisions of the AIS ( Discipline and
Appeal) Rules, 1969 may be granted retirement benefits vide rule 7 of The All India
Services ( Death-cum-Retirement Benefits) Rules, 1958 and its amendment from time
to time.
(iii) The Central Government is empowered to withhold a pension or Gratuity, or both, either
in full or part, whether permanently or for a specified period, and of ordering recovery
from a pension or Gratuity of the whole or part of any pecuniary loss to the Central or
State Government under conditions laid down in rule 6 of The All India Services
(Death-cum-Retirement Benefits) Rules, 1958 and its amendment from time to time.
(iv) Qualifying service for Pension.
(i) There is no provision of pension for a period less than 10 years of qualifying
service. However the employee will be entitled to get service gratuity.
(ii) For superannuation pension the qualifying period of service is reduced to 20 years
instead of 33 years but in case of employee retiring between 1.12.006 and
26.10.2008 the qualifying period of service will be 33 years and the pension will be
calculated as done previously. (Government of Uttarakhand, Finance section-7
G.O. no. 419/xxvii(7)/2008 dt. 27.10.2008, G.O. no. 420/xxvii(7)/2010 dt. 18.2.10,
G.O. no. 221/xxvii(70/2009 dt. 8.10.2009 and G.O. no. 85/xxvii(7)9(24)/2011 dt.
7.6.2011).
(v) Pay: It is defined in para 5 of Government of Uttarakhand, Finance section_7 G.O.
no. 395/xxvii/(7)/2008 dt. 17.10.2008.
(vi) With effect from 01.01.2006 the minimum amount of pension for employees shall not be
less than Rs. 3500/= per month and not more than 50% of (Rs. 80,000/) the highest pay
vide Government of Uttarakhand, Finance section-7 G.O. 419/xxvii(7)/2008 dt.
27.10.2008.
(vii) Gratuity: For calculating superannuation Gratuity/Death cum retirement Gratuity the
D.A. drawn on the date of retirement will be added to the pay but the gratuity payable
shall not exceed Rs. 10 lac. vide Government of Uttarakhand, Finance section-7 G.O.
419/xxvii(7)/2008 dt. 27.10.2008.
(viii) An AIS member due to retire shall not subscribe to the Provident Fund during the last
three months of his service. { rule 6(1-A) of AIS(Provident Fund) Rules,1955}.
(ix) State Government employee due to retire shall not subscribe to the Provident Fund during
the last six months of his service. {rule 7(4)(a) of Uttaranchal General Provident Rules,
2006 and its amendment in 2007}.
(x) In case of disappeared/ lost State government employee the payment of balance of pay
due till the date of disappearance, leave encashment due and balance in the G.P.F. may be
done on the basis of nomination done by such employee. Other pensionary benefits as
applicable may be paid after one year subject to fulfilling the conditios as laid down in
Government of Uttar Pradesh, Finance section-3 G.O. no. Sa.-3-G-I-88/dus-909/87
dt.20.3.1987. (See Part-A).
(xi) The payment of Group Insurance amount of a disappeared/ missing State
Government employee will be done according to Government of Uttar Pradesh ,
Finance(Bima) section G.O. no. Bima-408/dus-97-105(a)/91(t.c.-1) dt. 17.10.1997.
(See Part-A).
(xii) As per the provisions in The Uttar Pradesh Civil Services( Extra ordinary Pension)
(First amendment) Rules,1981 The Government of Uttarakhand vide letter no.
5164/1-va.gra.vi./2001-14(80)/2001dt. 1.10.2001 has approved the provision of
compassionate amount of award to State Government employees killed or died of
injury received as a result of special risk of office. (See Part-A).
(xiii) The facility of opening a joint account for pensioner drawing pension from
the bank through the treasury in Uttarakhand shall be as per Government of
Uttarakhand Finance section-7 G.O. no. 66/xxvii(7)/2007 dt. 20.11.2007.(See Part-A).
40
15.14 Interest on delayed payment of Death cum Retirement Gratuity.
(A) Interest on delayed payment ( beyond three months from the date of eligibility) of Death
cum Retirement Gratuity is payable to an AIS member according to rule 19A of The All
India Services ( Death-cum-Retirement Benefits) Rules, 1958.
(B) Interest on delayed payment (beyond three months from the date of eligibility) of
Death cum Retirement Gratuity is payable to State Government employee according to
Government of Uttar Pradesh, Finance section-3 G.O. no. Sa-3-2102/dus-971/80 dt.
6.12.1994 and G.O. no. Sa-3-1519/dus-1997 dt. 15.7.1997 read with Government of
Uttarakhand, Finance section-3 G.O. no. 979/xxvii(3)/2004 dt. 10.8.2004.
(See Part-A).
15.15 Contributory Pension Scheme, 2004
(A) Govt. of India, Ministry of Finance, Deptt. Of Expenditure vide their OM
No.F.No.1)T)(2)/2003/TA/19 dt.14.1.2004 and 4.2.04 have introduced a New Defined
Contribution Pension Scheme replacing the existing system of Defined Benefit
Pension System. The New Pension Scheme is effective from. 1.1.2004 and is
applicable to all new entrants to Central Govenment service except to Armed
Forces joining Govt. service on or after 1.1.2004. This scheme is effective from
1.10.2005 in Uttarakhand vide Govt. of Uttarakhand, Finance section-7 G.O. no.
21/xxvii(7)an. Pe.yo./2005 dt. 25.10.2005 read with G.O. no.346/xxvii(7)/2007 dt.
21.11.2007 and G.O. no. 210/xxvii(7)/2008 dt. 03.7.2008. ( See Part-A for first and last
order). All the relevant Government orders/clarifications and necessary forms
issued from time to time related to this scheme are appended.
(B) All subscribers to this new pension scheme may in their own interest maintain a
copy of subscription made by them under Tier-1(compulsory) and Tier-II
(optional) during a financial year as being done by subscribers to the G.P.F.
15.16 Cash equivalent of leave salary: (Art.76(8) of F.M.VIII)
(A) Payment of cash equivalent of leave salary in case of death in service or on
retirement from the service under sub rule (I) of rule 15 or sub-rules (2),(2-A) or
(3) of rule16 of the All India Services (death -cum-retirement benefit) Rules ,
1958, is regulated by the rule 20 A and 20 B of the A.I.S. (leave) Rules, 1955.
(B) The provision of Leave encashment on superannuation, death while in service,
retirement while on suspension, compulsory retirement, voluntary retirement etc.
for State Government employees is as per Government of Uttar Pradesh,
Finance section-4 G.O. no. Sa.-4-393/dus-99-200/88 dt. 1.7.1999 and G.O. no. Sa.-
4-438/dus-2000-203-86 dt. 3.7.2000.(See Part-A).
15.17 Postings and Transfers: (Art.81A and B of F.M.VIII)
(A) Postings and transfers of Officers at the level of D.F.O. and above is done by the
State Government.
(B) P.C.C.F.(HoFF) is empowered to transfer all ministerial staff, field level staff and
Officers upto the level of A.C.F. anywhere in the State.
(C) P.C.C.F wild life and P.C.C.F van Panchayat can transfer their ministerial and field
level Staff within their jurisdiction.
(D) Zonal C.C.Fs and all C.Fs are empowered to transfer non gazetted ministerial and
field staff within their jurisdiction.
(E) D.F.O. can transfer grade D level staff within their area of operation but preferably
within the same district.
(F) Transfer and posting by all Officers shall be done according to the policy of the
State Government as issued from time to time.
41
CHAPTER- VI
16 Leave of Absence, Changes in Establishment and Establishment Returns
16.1 Leave: (Art. 82 of F.M. VIII).
(A) Leave of Members of AIS is regulated by AIS (Leave) Rules, 1955. (F.M. 2000 Art.
85).
(B) The various types of leave (earned leave, disability leave, medical leave,
maternity leave, Half pay leave on private affairs, commuted leave,
Extraordinary leave and study leave.), grant of leave etc. are mentioned in the
Uttar Pradesh Fundamental Rules ( rule 76,77,78,80, 81, 84,85,101) effective from
1.4.1942 and its amendment from time to time. The rules and procedure to be
followed are described in F.H.B. Volume-II (Parts 2 to 4).
(C) Leave may be granted by Government to gazetted officers of the forest department
but Government have delegated power to the Principal Chief Conservator of
Forests to grant leave of any kind, other than disability leave and leave extending
beyond the date of compulsory retirement, to gazetted officers of the rank of
D.F.Os. and above for a period of upto three months in the case of officers of the
Indian forest service and upto four months in the case of officers of the Uttar
Pradesh forest service, provided that:
(a) the necessary arrangements to carry on the absentee's duties can be made by him
under intimation to the Government.
(b) no enhancement of pay of any officer deputed to carry on such duties is involved
(G.O. no. –1-1973 dt. 4.7.1973).
(c) Power has been delegated to Chief Conservator of forests to grant leave other than
the disability leave and leave beyond retirement, to all gazetted Government
servants below the rank of Dy. Conservator of Forests serving within their
respective jurisdiction. The provisions of Article 16(C)(a) and 16(C)(b) shall
apply mutatis mutandis to the Chief Conservator of Forests also. (G.O. no.
6414/14-1-43(4)/ 1972 dt.19.11.1975). (See Part-A).
16.2 Application for leave: (Art. 83 of F.M. VIII).
In dealing with application for leave it has to be noted that the staff cannot, as a rule, be
augmented in order to provide substitutes for officers on leave. Government will also
attach due weight to the circumstances, that work in many forests is confined to particular
seasons of the year, and that the public service suffers when Forest officers take leave
during the working season.
16.3 Grant of leave to P.C.C.F.: (Art. 83 of F.M. VIII).
Leave of absence to P.C.C.F. may be granted by the State Government.
16.4 Special disability leave.
(A) For AIS members the provision of this leave is regulated by rule 16 of the AIS
(Leave) Rules, 1955 and its amendment from time to time.
(B) For State Government employees (Permanent and Temporary) vide G.O. no. Sa.-1-
914-10-201/80 dt.15.4.1982 this leave is granted under rule 83 and 83A of Uttar
Pradesh Fundamental Rules and its amendment from time to time .
42
16.5 Casual Leave (Art. 88 of F.M. VIII).
(A) Casual leave is not recognized under the fundamental rules. A Government servant
on casual leave is not treated as absent from duty and his pay is not intermitted.
The officer, granting the leave and the person taking it, will be held responsible if
the public service suffers in any way from his absence on casual leave. (M.G.O.
para 1081 of 1981 edition S subsidiary Rule 201 of Fundamental Rules in F.H.B. Vol.
II parts 2 to 4).
(B) Casual leave cannot be claimed as a matter of right and should only be granted for
adequate reasons. The concession of casual leave must not be converted into an
authorized system of privilege leave. Government trusts that its officers of all
grades will not allow the privilege to be misused. It a Government servant remains
absent from duty inspite of the casual leave applied for by him and having been
refused or not having been granted, the Government servant concerned would be
liable to be dealt with for being absent from duty without leave. (G.O. No. O-
2883/II-B-1966, dt. May 18, 1966 and M.G.O. para 1084).
(C) The authorities empowered to grant casual leave vide Govt. of Uttar Pradesh
Forest section-1 G.O. no. . 6414/14-1-43(4)/ 1972 dt.19.11.1975 are as follows:
Designation Sanctioning Authority
Addl. C.C.F.(now C.C.F.) C.C.F.(now Principal Chief Conservator of
Forests.)
Conservator of Forests. Concerning C.C.F. .
D.F.O./D.C.F. Concerning Conservator of Forests.
To all other officers Their immediate superior of not lower rank than
a gazetted forest officer and usually the D.F.O.
Forest Guards and all Grade IV Concerning Sub Divisional Officer/ A.C.F.
employees.
Note: In the present set up
(a) P.C.C.Fs may sanction casual leave of all level of Officers in their Office/ jurisdiction.
(b) Addl. P.C.C.F. may sanction casual leave of C.C.F. if directed to do so by the P.C.C.F.
(c) Casual leave of Addl. P.C.C.F. shall be sanctioned by the P.C.C.F.
(D) Casual leave may be granted to all Government servants to the extent of 14 days in
all in a calendar Year. ( Subsidiary rule 201 of Fundamental rules)
(E) Such casual leave will be subject to a limit of 10 days at any one time unless the
sanctioning authority considers that there are exceptional circumstances justifying
the grant of more than 10 days casual leave at a time.
(F) Sundays or holidays, which precede a period of casual leave or come at the end of
it may be permitted to be prefixed or suffixed to such leave at the discretion of the
sanctioning authority who should ensure that by the grant of this permission,
normal work is not disturbed and this facility is not abused.
(G) Sundays, holidays and non working days falling during the period of casual leave
shall not be counted as casual leave.( G.O. no. 3/1/1979- Karmik-1 dt. 18.10. 1979).
(H) Government servants wishing to leave station/headquarters while on casual leave
shall obtain prior permission from the authority sanctioning the leave and intimate
his address during that period. (G.O. no. 9/3/66 April B, dt. 23.4. 1966).
(I) If in exceptional circumstances the sanctioning authority grants, for urgent and
special reasons, a few days more than fourteen days casual leave to other than
ministerial staff, the grant with the reasons must be reported at once to the
government. Special casual leave should not be used as a substitute for regular
leave . Power to sanction special casual leave should be used only sparingly. (G.O.
no. 1094/II-B-181-1957, dt. July 21.7. 1962).
43
(J) In the case of ministerial staff a few days casual leave in excess of fourteen days
may also be granted in exceptional circumstances for urgent and special reasons
but in such cases a report need not be made to Government. (G.O. no. 2577/II-B-
181-1957 dt. 6.7. 1959).
(K) The limit of 14 days, imposed by paragraph 1082 of M.G.O. 1981 edition
Government of Uttar Pradesh, in respect of the grant of casual leave may be
relaxed in favour of Government servants of the forest department serving in the
hills and those serving in the plains whose homes are in the hills where the
journey to their homes and back take more than four days, so as to admit the grant
to such government servants of fourteen days casual leave exclusive of the time
required for the journey to and from their homes, provided that the total number of
days of absence which may be allowed in a calendar year shall in no case exceed
twenty days. (Art. 88(k) of F.M. VIII).
(L) Under special circumstances, on the basis of certificate issued by competent
Medical Officer, the sanctioning authority may grant casual leave in addition to
normal casual leave under subsidiary rule 202 of fundamental rule 84. ( F.H.B.
Vol. II parts 2 to 4).
(M) Absence from duty without prior intimation in writing shall amount to
unauthorized absent from duty and action will be taken as per Government of
Uttarakhand, Karmik section-2 G.O. no. 1162/xxx(2)/2005 dt. 7.5.2005.(See Part-
A).
16.5 Register of Casual Leave: (Art. 88(k)(1) of F.M. VIII).
A register of casual leave and restricted leave should be maintained in all offices as
prescribed in the G.O.no.3566/II-B-181(1)-1962 dt. 18.2.1963.
16.6 Maternity Leave
(A) Maternity leave to a woman member of AIS may be granted with less than two
surviving children on full pay upto a period of 180 days (Government of India,
Ministry of Personnel, Public Grievances and Pensions, Department of Personnel
and Training no. 11019/27/2008-AIS-III dt. 24.9.2010) from the date of its
commencement. (See Part-A).{Rule 18 and its sub rules of AIS(Leave) Rules, 1955}.
(B) Woman employees under State Government may also avail maternity leave upto a
period of 180 days on full pay as per terms mentioned in subsidiary rule 153 and
154 of Uttar Pradesh Fundamental Rule 101 as mentioned in F.H.B. Vol.-II ( Parts 2
to 4) and Government of Uttarakhand, Finance section-7, G. O. no. 250/xxvii(7)/2009
dt. 24.8.2009 read with G.O. no.360/xxvii(7)/2009 dt. 14.12.2009.(See Part-A).
16.7 Child care leave
(A) Women members of AIS having minor children(less than 18 years of age) may be
granted Child Care Leave by an authority competent to grant leave , for a maximum
period of two years ( i.e. 730 days) during their entire service for taking care of
upto two children and shall be paid leave salary equal to the pay drawn immediately
before proceeding on leave. This leave is in addition to Earned leave but shall be
treated like earned leave and sanctioned as such.( Government of India, Ministry of
Personnel, Public Grievances and Pensions, Department of Personnel and Training
OM no. 13018/2/2008-Estt.(L) dt. 11.9.2008 and O.M. no. 13018/1/2010-Estt.(Leave)
dt. 7.9.2010. Both the O.M. are applicable to A.I.S. vide Government of India,
Ministry of Personnel, Public Grievances and Pensions, Department of Personnel and
Training NO. 11019/27/2008-AIS-III dt. 24.9.2010. (See Part-A).
44
(B) Woman employees under State Government may be granted Child Care Leave as
per Government of Uttarakhand, Finance section-7 Office notification no.
11/xxvii(7)34/2011 dt. 30.5.2011. (See Part-A).
16.8 Child Adoption Leave

A female Government servant on her adopting a child, may be granted Child Adoption
Leave {AIS(leave) Rules,1955}of 180 days. In continuation of Child Adoption Leave,
the adoptive mothers may also be granted, if applied for, leave of the kind due and
admissible (including leave not due and commuted leave not exceeding 60(sixty) days
without production of medical certificate) for a period upto one year subject to the
conditions as mentioned in Government of India, Ministry of Personnel, Public
Grievances and Pensions, Department of Personnel and Training O.M. no.
13018/4/2004-Estt.(L) dt. 31.3.2006, O.M. no.13018/1/2009-Estt.(L) dt. 22.7.2009. These
orders are applicable mutatis-mutandis to members of AIS vide Government of
India, Ministry of Personnel, Public Grievances and Pensions, Department of
Personnel and Training letter no. 11019/27/2008-AIS-III dt. 20.8.2009.(See Part-A).
16.9 Paternity Leave
(A) Male members of AIS(including Probationer) with less than two surviving children,
may be granted paternity leave for a period of 15 days, during the confinement of
his wife for a childbirth, i.e. up to 15 days before, or up to six months from the date
of delivery of the child as per terms laid down in rule 18-B of the AIS(Leave) Rules,
1955.
(B) The extension of the facility of Paternity leave to adoptive fathers ( including
Probationers) with less than two surviving children, on valid adoption of a child
below the age of one year has been done vide Government of India, Ministry of
Personnel, Public Grievances and Pensions, Department of Personnel and
Training letter no. 11019/27/2008-AIS-III dt. 20.8.2009. (See Part-A).
16.10 Leave on Medical certificate
(A) Members of AIS may be granted leave for a period not exceeding 360 days during
his entire service on medical certificate. Such leave is called Leave not due. {rule
14 of AIS (Leave) Rules, 1955}
(B) For permanent employees of the State Government leave upto 12 months with full
pay is admissible on medical certificate from the competent Medical authority.
(Fundamental rule 81B(2) read with 87A).
(C) Under exceptional circumstances additional 6 months medical leave on half pay
beyond 12 months may be granted by the competent authority on the
recommendation of competent Medical Board.
(D) Such temporary employees of the State Government who have put in less than 3
years of continuous service may be granted upto 4 months leave on medical
certificate issued by competent Medical authority. The competent authority for
granting such leave shall, on the recommendation of the competent medical
authority, grant leave for not more than sixty days unless he has reasons to believe
that the employee would return on duty after being fit on the expiry of leave.
{Subsidiary rule 157A of Fundamental rule 103(a)}. However in case of
temporary employees who have put in more than 3 years of continuous service may
be granted leave upto 12 months on fulfilling the terms as mentioned in the
subsidiary rule 157A.
45
16.11 Leave on Half Pay
(A) Members of AIS may be granted Half Pay leave on medical certificate or on private
affair. {rule 12 of AIS (Leave) Rules, 1955. Read with rule 11.}
(B) For permanent State Government employees Half Pay leave on private affairs upto
365 days during their entire tenure of service may be granted . At one time a
maximum of 90 days if the leave is spent in India and a maximum of 180 days if the
leave is spent outside India may be granted by the competent
authority.(Fundamental rule 81B(3) inserted vide notification no. Sa.-4-1071/dus-
1992-201/76 dt. 21.12.1992 ).
(C) For temporary State Government employees who have completed two years of
continuous service, a maximum of 120 days is admissible during their entire
tenure of service. Not more than 60 days may be granted at a time. ( Subsidiary
Rule 157A(3) as inserted by notification no. Sa.-4-1072/dus-1992-201/76 dt.
21.12.1992).
Note:
(a) Half Pay leave to permanent State Government employees may be granted only if the
sanctioning authority has reason to believe that the employee will return to duty on its expiry.
(b) Half Pay leave to temporary State Government employees may be granted if the post of the
Employee is likely to continue after the expiry of leave.
16.12 Commuted Leave
(A) Commuted leave not exceeding half the amount of Half Pay leave due may be
granted to members of AIS subject to the condition that twice the amount of such
leave shall be debitable to the half Pay leave due and other conditions as mentioned
in rule 13 of AIS(Leave) Rules. 1955.
(B) This leave (maximum half of Leave on private affairs) is admissible only to
permanent State Government employees who have completed 5 years of continuous
service.
(C) It will be granted to State Government employees who avail study leave as per
Fundamental Rule 84.
(D) A maximum of 45 days if spent in Asia and a maximum of 90 days if outside Asia.
(E) Twice the amount of such leave shall be debitable to Leave on Half Pay on Private
affairs.
Note : No commuted leave may be granted unless the competent authority has reason to believe
that the employee will return to duty on its expiry.{ AIS (Leave) Rules, 1955 and
Fundamental rule 81B(4)}.
16.13 Extraordinary Leave
(A) Members of AIS may be granted extraordinary leave in special circumstances as
mentioned in rule 15 of AIS (Leave) Rules, 1955.
(B) Permanent employees of state Government may be granted extraordinary leave as
per provision in Fundamental Rule 81B(5) read with Fundamental Rule 85. The
maximum limit of such leave is 5 years.
(C) For temporary State Government employees the provision are as per subsidiary
Rule 157A read with Fundamental Rule 85. The maximum limit of such leave is
36 months.
Note: No leave salary is admissible during Extraordinary Leave.
46
16.14 Study Leave
(A) Under rule 17 of the AIS (Leave) Rules,1955 members of AIS may be granted
study leave as per The AIS (Study Leave) Regulations, 1960 and its amendment
from time to time. The maximum amount of study leave that may be granted shall
ordinarily be 12 months at a time and 24 months in all during the entire service.
Study leave may be combined with other kinds of leave , but in no case shall be
grant of this leave in combination with leave other than extraordinary leave, involve
a total absence of more than 28 months generally and 36 months for courses leading
to Ph.D from the regular duties of the member of the Services.{ rule 5 of AIS
(Study Leave) Regulations, 1960}.
(B) Only permanent State Government employees who have completed 5 years of
continuous service and have at least 3 years left for their superannuation, are
eligible for this leave. (Fundamental Rule 84 read with subsidiary rule 146A ).
(i) The maximum period eligible is 24 months on Half pay leave during the entire
tenure of service.
(ii) At a time not more than 12 months may be granted.
(iii) In any case the period of study leave shall not extend beyond 28 months if this
leave is combined with other kind of leave. Medical leave/ extraordinary leave
without pay shall not be counted in 28 months.
16.15 Earned Leave
(1) (a) The earned leave at the credit of a member of AIS shall not exceed 300 days
in the entire service tenure.
(b) The leave account of a member of the service shall be credited with 30 days
earned leave in a calendar year. This shall be done in advance in two
installments of 15 days each on the 1st of January and July, every year. (2½
days for each completed calendar month of service which he is likely to
render in a half-year).
(c) The earned leave at the credit of a member at the close of a half year shall be
carried forward to the next half year subject to condition in clause (i) above.
(d) Subject to the provisions of rule 9 of AIS (Leave) Rules,1955, the maximum
earned leave that can be granted to a member at one time in certain cases
shall be 180 days.{ rule 11 clause 1 and 2 of AIS(Leave) Rules, 1955}.
(e) Earned leave granted as preparatory to retirement shall be subject to a
maximum of 300 days.
(f) Attention of all members of AIS is invited towards Government of India,
Ministry of Personnel, Public Grievances and Pensions, Department of
Personnel and Training letter no. 11019/34/2003-AIS-III dt. 17.9.2009 by
which it has been clarified that no member of the service should be allowed
encashment of earned leave during service, other than 10 days earned leave
at the time of availing L.T.C. to the extent of 60 days during the entire career.
The leave thus encashed will not be deducted from the maximum amount of
earned leave encashable at the time of retirement. (See Part-A).
(2) (a) For Permanent State Government employees earned leave is admissible as
per rule 81B and for temporary State Government employees as per
subsidiary rule 157A of Rule 103(a) of Fundamental Rules. {F.H.B. vol-II
(Parts 2 to 4)}.
47
(b) The earned leave at the credit of an employee shall not exceed 300 days
during the entire service tenure.( G.O. no. Sa.-4-392/dus-99-203/86 dt. 4.7.
1999).(See Part-A).
(c) The leave account of an employee shall be credited in advance in two
installments i.e. 16 days on 1st January and 15 days on 1st July in a
calendar year.
(d) In case of employee having 300 days earned leave to his/her credit vide
Government of Uttarakhand, Finance section-7 G.O. no. 737/xxvii(7)/2010
dt. 27.10.2010 the employee may avail the amount of earned leave due
during the proceeding half year within the period of half year and it shall not
be deducted from the amount of leave earned previously i.e. 300 days. In
case of not availing the earned leave it shall be treated as lapsed and will not
be carried forward. A copy is appended. (See Part-A).
(e) The leave account of earned leave and Leave on private affairs of an
employee shall be maintained at the Competent level in the forms as
prescribed in Fundamental rule 81B sub rule (1)(8) and sub rule (3)(10)
respectively.
(f) The proper maintenance of account of earned leave and Leave on private
affairs must be invariably ensured by senior Officers while conducting
annual Office inspection.
Note: (i) One kind of leave may be converted into another kind as per provision in rule
19 of the AIS(Leave) Rules, 1955 and provision for State Government
employees in rule 87 and 87A of Fundamental rules but conversion cannot be
claimed as a matter of right by the member/employee.
(ii) In case of authorised/unauthorised absence from duty for more than five
years action shall be taken as per Government of Uttarakhand, Finance
section-3 order no. 308/304/xxvii(3)/05 dt. 25.7.2005.(See Part-A).
48
CHAPTER- VII
17. Position and Duties of Forest Officers
17.1. Duties of Principal Chief Conservator of Forests (Art. 93(A) of F.M. VIII).
The duties and function of P.C.C.F.(HoFF) Uttarakhand are as follows
(A) Implementation of the provisions of N.F.P./S.F.P. and allied instructions of
the State Govt. on such issues and to advise the Govt. on the management of
Forests and related natural resources.
(B) To act as a technical adviser to the State Govt.
(C) To correspond with the D.G. Forests, D.G. ICFRE, various State
Governments and Research Institutes on issues related to forests and
Wildlife.
(D) Approval and implementation of departmental rules and policies.
(E) To initiate the process of arranging funds from the State Govt./ Central
Govt. and other outside agencies for the scientific management,
conservation and protection of Forest and Wild life and to give direction to
subordinates related to participatory mode of management.
(F) General administration of Forest and correspondence on professional and
technical issue with the Govt. of India, different states and training
institutes.
(G) Co-ordination and administrative control over the work. of P.C.C.F. Wild
Life, P.C.C.F. Van Panchayat and P.C.C.F. Projects.
(H) To finalize the first PWPR and the draft of the final working plan and send
it to Govt. of India for final approval.
(I) Overall supervision of different on going schemes in the department.
(J) Creation and reorganization of ranges and beats.
(K) To maintain financial discipline in the department, increase in revenue and
issue direction for contribution to G.S.D.P.
(L) Issue financial sanctions beyond the competence of the P.C.C.F. Wild life,
P.C.C.F. Van Panchayat, all A.P.C.C.F., C.C.F. subject to limits of his own
power.
(M) Control over establishment and dealing with references relating to
(a) Recruitment of Gazetted officer in the department through Public
Service Commission.
(b) The matter of promotions of State Forest Service Officer/ Range
officer, transfers, deputation, pension and screening.
(N) Promotion/transfer of S.A.O., A.O., P.O., P.A., Accountant, Astt.
Accountant, Statistical cadre , Draughtsman and other state level posts and
grade III and grade IV staff of his office.
(O) Recruitment of the grade III and grade IV employees of his office.
(P) To hear and decide the representation of staff of the office of P.C.C.F.(Wild
Life), P.C.C.F.(Van Panchayat), A.P.C.C.F.s, C.C.F.s and C.Fs.
(Q) Proposals for transfer of D.F.O. and above
49
(a) from P.C.C.F.s and C.C.Fs shall be forwarded by him to the State
Government.
(b) Transfer/ posting of all staff other than D.F.O. and above in the
state.
(R) Sanction of leave (other than disability leave and leave extending beyond
the date of superannuation) upto 3 months for IFS officers and 4 months leave
for state level officers.
(S) To act as reporting officer in P.A.R. for C.C.F. and C.F. and accepting
authority of D.C.F’s/D.F.O’s of the state.
(T) To act as accepting authorities of annual confidential report for his office
staff.
(U) Other works as assigned by the state Government from time to time.
Note: It is regarded as a matter of the highest importance that the P.C.C.F’s duties as
principal advisor of Government in forest matters should not in any way interfere with
the duties of inspection and touring that he is called upon to carry out as the head of
the department.
17.2 Duties of P.C.C.F. (Wild Life). (Art. 93(F) of F.M. VIII).
(A) To act as a technical adviser to the P.C.C.F.( HoFF) Uttarakhand and State
Government on issues related with Wild Life and its management.
(B) He will perform all the duties and responsibilities of the chief Wild Life Warden as
mentioned in Wild Life (Protection) Act 1972 and its amendment from time to time.
(C) To direct the D.F.Os for Wild Life census and report there on.
(D) To create and manage national parks, sanctuaries, biosphere reserves, Zoo, breeding
centre, rescue centre and conservation reserves in the state.
(E) To participate in Wild Life related committees / Board in the Govt. of India/state
Govt. and work as a member secretary in the State Wild Life Board.
(F) To direct the C.C.F. working plans on issues related to Wild Life and approve the
relevant chapters during the revision of working plan.
(G) Approve and finalize the management plan of National Parks, sanctuaries,
conservation reserve and biosphere reserve of the state.
(H) To forward issues related to transfer of officers and staff outside his jurisdiction to
the competent authority.
(I) To hear and decide the representation against the orders of C.C.F. Wild Life.
(J) Grant of permits for photography and scientific research in sanctuaries and National
Parks provided prior approval from National Bio-diversity board/ State Bio-
diversity board to carry out such research is obtained.
(K) Control over establishment matter in his office on
(a) Assistant below State cadre.
(b) Draughtsman / surveyor /Research asstt./ Personal Officer/ Stenographer
(c) Drivers and other class IV employees
(L) Any other assignment given by P.C.C.F. (HoFF)/State Govt.
17.3 Duties of P.C.C.F. (Van Panchayat)
(A) To advice P.C.C.F.(HoFF) and State Govt. on issue relating to participatory
management of Forest.
50
(B) To monitor, direct and evaluate the work done for the management of van
Panchayat.
(C) To prepare, modify and collect different acts, rules and policies related to JFM and
Van Panchayat.
(D) To act as member secretary in state advisory committees for JFM/ Van Panchayat.
(E) To co-ordinate and direct different stake holders in issues related to JFM.
(F) To modify/approve district level composite plan of Van Panchayat and monitoring
of different micro plans/ annual plans.
(G) To correspond with Govt. of India on issues relating to participatory Forest
management.
(H) To work as head of department on establishment matter related to
(b) Draughtsman/surveyor/Research asstt./ Personal Officer/Stenographer.
(c) Drivers and other class IV employees.
(I) To organize seminar/workshop with various stake holders on JFM issues.
(J) To motivate and arrange for capacity building of stake holders on JFM issues.
(K) To allow research activities on social and psychological issue in JFM areas.
17.4 Duties of P.C.C.F. (Projects)
(A) In consultation with P.C.C.F.(HoFF), co-ordination with different agencies dealing
with Forest produce and formulation of Projects .
(B) In consultation with P.C.C.F.(HoFF), to prepare state level projects for funding
from externally aided agencies.
(C) In consultation with P.C.C.F.(HoFF), economic analysis of various projects
received and forward them to competent level.
(D) In consultation with P.C.C.F.(HoFF) supervision of PMU and monitoring of their
works.
(E) In consultation with P.C.C.F.(HoFF) analysis of CAT plans and to give sanction.
(F) To work as head of department on establishment matter related to
(b) Draughtsman / surveyor /Research asstt./ Personal Officer/ Stenographer.
17.5 Duties of A.P.C.C.F. (R.M&T.)
(A) To provide technical guidance and coordinate with research wing, management
wing and training wing of the Forest department.
(B) To direct the management wing on issue related to S.F.M. and C.& I.
(C) To take appropriate action on issues related to Forest Certification.
(D) Assessment of training needs for different stake holders on forestry related issues.
(E) To direct for preparation of different training module by different agencies/training
institute/trainers.
(F) Approval, monitoring and evaluation of different A.N.R. projects in the State.
(G) Co-ordinate for training of staff outside the state.
(H) Monitoring and evaluation of different research projects.
51
(I) For establishment and administrative matter he will work as head of department of
his office on the following issues
(b) Draughtsman / Surveyor /Research Asstt./ Personal Officer/ Stenographer.
17.6 Duties of Forest Conservation/Nodal Officer
(A) To do all activities related to transfer of Forest Land for non Forestry purpose.
(B) Supervision all works of Land Survey Directorate.
(C) Preparation of status report of different forest watershed wise and submit it to
working plan wing.
(D) Preparation of erosion status and sensitivity index of forest land watershed wise.
(E) Mapping of perennial water resources watershed wise.
(F) Represent the State Govt. on issues related to Forest Land.
(G) Any other work as assigned by P.C.C.F.(HoFF)/State Govt.
(H) For establishment matter(other than transfer) he will work as head of department
for his office on the following issues
17.7 Duties of A.P.C.C.F. (P.F.M.) (Art. 93(C) of F.M. VIII).
(A) To prepare annual budget, 5 year plan in consultation with P.C.C.F.(HoFF)
Uttarakhand and submit it to State Govt.
(B) Distribution of allotted budget to different forest offices of the State after the
approval of P.C.C.F. (HoFF) Uttarakhand.
(C) Account keeping, monitoring and reporting to competent authorities of different
externally aided projects and projects funded by different department /agencies.
(D) Fixing criteria and identifying agencies for purchase of equipment and goods at
State level for the Department.
(E) On behalf of P.C.C.F. to correspond and attend meetings in State and Govt. of
India on issues concerning financial matters.
(F) Any other work as assigned by P.C.C.F.(HoFF) /State Govt.
(G) In establishment matter (other than transfer) he will work as head of department
for his office on the following issues.
(b) Draughtsman / Surveyor /Research Asstt./ Personal Officer/Stenographer.
17.8 Duties of zonal C.C.Fs (C.C.F. Garhwal and C.C.F. Kumaon) (Art. 93(E) of F.M.
VIII).
(A) Administrative control over circle/divisions of his jurisdiction.
(B) Compilation of information regarding different activities/schemes and sending to
competent authorities at State Level
(C) Furnishing of Five year plan, annual budget requirement, CAMPA projects etc.
and submitting it to P.C.C.F.(HoFF).
52
(D) To act as a technical advisor to commissioner of the Zone.
(E) C.C.F. Kumaon will be the nodal officer at State level for Resin and its related
activities.
(F) To hear appeals against the order of CFs under his jurisdiction.
(G) Any other work assigned by P.C.C.F.(HoFF) Uttarakhand /State Govt.
(H) In establishment matter (other then transfer) he will work as head of department
17.9 Duties of C.C.F./ Director (Forestry Training Academy) (Art. 94(G) of F.M. VIII).
(A) To supervise, monitor and evaluate different Forestry training institutes of the State
under his administratine control.
(B) To draw annual plan on training in consultation with A.P.C.C.F., R.M.T. for
different cadre of Forest department.
(C) To draw training modules under the guidance of A.P.C.C.F., R.M.T.
(D) To work as member secretary centre for Forestry Department Haldwani.
(E) Any other work assigned by P.C.C.F.(HoFF) Uttarakhand/ State Govt.
(F) In establishment matter (other than transfer) he will work as head of department for
his office on the following issues.
17.10 Duties of C.C.F. (Vigilance and Legal cell).
(A) Effective monitoring and appropriate action for cases in Hon’ble Supreme Court/
High Court and CAT. He will be the nodal officer at State level for cases relating to
Forest Department in Hon’ble Supreme Court/ High Court and CAT.
(B) Conduct inquiry for serious complaints regarding activities such as illicit felling,
poaching, encroachment, financial irregularities, mining etc, and submit the report
to P.C.C.F.(HoFF) Uttarakhand.
(C) Develop intelligence unit, gather intelligence and report to appropriate authorities.
(D) Act as nodal officer for Forest Fire protection.
(E) Correspondence with Govt. of India/State Govt. on issues related to Forest Fire
Protection.
(F) Any other work assigned by P.C.C.F.(HoFF) Uttarakhand/ State Govt.
(G) In establishment matter (other then transfer) he will work as head of department for
53
17.11 Duties of C.C.F. (Administration)
(A) To assist P.C.C.F.(HoFF) Uttarakhand for taking actions according to Forest
manual G.O.s and rules etc.
(B) To prepare annual administration report of the department.
(C) To take action on VIP references.
(D) To assist P.C.C.F.(HoFF) Uttarakhand in monitoring and evaluation of departmental
functions
(E) To monitor and ensure the smooth functioning of IT cell.
(F) To act as nodal officer for Parliament and assembly related issue.
(G) Any other work assigned by the P.C.C.F.(HoFF) Uttarakhand/State Govt.
(H) In establishment matter (other than transfer) he will work as head of department for
17.12 Duties of C.C.F. (Livelihood and N.T.F.P.)
(A) To function as a coordinator with different stake holders on N.T.F.P.
(B) To initiate actions for scientific management of N.T.F.P.
(C) To procure data on the availability, marketing potential, market and export
possibilities of various N.T.F.P.
(D) To prepare plan, in consultation with P.C.C.F. Projects, on N.T.F.P. related with
livelihood activities of locals.
(E) To maintain close liaison with FRI Dehradun to keep abreast of the latest research
and development in N.T.F.P.
(F) To collect and compile the data on N.T.F.P. extracted from Forest areas
(G) Any other work assigned by P.C.C.F. (HoFF) Uttarakhand.
(H) In establishment matter (other then transfer) he will work as head of department for
17.13 Duties of C.C.F. (Publicity and Extension)
(A) To development different material for extension works of the department.
(B) To publish new bulletin of Forest Department.
(C) To publish annual administration report/Annual statistical report of the department.
(D) Co-ordinate with media person for creating awareness of the public on Forest and
Wild Life.
(E) To participate in National level exhibition, fare etc.
(F) Any other work assigned by P.C.C.F. (HoFF) Uttarakhand.
(G) In establishment matter (other than transfer) he will work as head of department for
54
17.14 Duties of C.C.F. (Wild Life Protection and Intelligence).
(A) To head the anti poaching cell of the state.
(B) To gather intelligence regarding Wild Life protection.
(C) To work as Nodal officer on Wild Life issues for Parliament / Assembly related
matters.
(D) To assist the P.C.C.F. Wild Life in his office work.
(E) Any other work assigned by P.C.C.F. Wild Life/ P.C.C.F.(HoFF) Uttarakhand/
State Govt.
(F) In establishment matter (other than transfer) he will work as head of department for
17.15 Duties of C.C.F. (Monitoring, Evaluation and Audit). (Art.94(H) of F.M. VIII).
(A) Monitoring, Evaluation and submitting report there upon to P.C.C.F. (HoFF)
Uttarakhand
(B) To prepare monthly report of 20 Point programme and compilation, monitoring and
evaluation of 28 proforma report. He shall submit the report to P.C.C.F.(HoFF)
Uttarakhand.
(C) To guide D.F.O./C.F. in preparing answers to audit para/ P.A.C. para.
(D) To represent the Department in P.A.C. meetings.
(E) To act as Lok Suchna Adhikari under RTI act for P.C.C.F. office.
(F) Any other work assigned by P.C.C.F.(HoFF) Uttarakhand/ State Govt.
(G) In establishment matter (other than transfer) he will work as head of department for
17.16 Duties of C.C.F. (Working Plans) (Art. 94(D) of F.M. VIII).
(A) To direct W.P.Os for preparation of working plans according to the provisions of
National Working Plan Code, 2004 and orders of Hon’ble Supreme Court for
sustainable management of Forest.
(B) Approval, monitoring and evaluation of annual silvicultural plan of operation.
(C) To assess the data regarding growing stock of various tree species found in Forest.
(D) Approval of chapters of Working Plan and with the prior approval of P.C.C.F.
Uttarakhand (HoFF) sending them to Govt. of India for final approval.
(E) To sanction minor deviation as per provisions in the National Working Plan Code,
2005.
55
(F) Publication and maintenance of forest maps.
(G) To co-ordinate with Govt. of India, State Govt., different scientific institutes /
universities on forest management issues.
(H) To ensure budget and staff for new working plan divisions.
(I) To complete and analyse data regarding collection of different forest produce from
the forest.
(J) To initiate the process of royalty fixation of various timber species.
(K) Any other works assigned by the P.C.C.F. Uttarakhand (HoFF)/ State Govt.
(L) In establishment matters (other than transfer) he will work as head of department for
17.17 Duties of C.C.F. (H.R.D.)
(A) To initiate modify and update the various departmental rules and Forest manual.
(B) With prior approval of P.C.C.F. Uttarakhand (HoFF) , correspondence with State
Govt/ Govt. of India on service issues of different cadre.
(C) To co-ordinate with officer and institutes conducting training programmes, seminars,
study tours and workshop in the country as well as abroad with prior approval of
PC.C.F. Uttarakhand.
(D) With prior approval of P.C.C.F. Uttarakhand (HoFF), correspondence with U.P.S.C.
/S.P.S.C. on establishment matter of P.F.S./I.F.S. officer.
(E) To participate in meeting of different State level comities dealing with H.R.D.
issues.
(F) Maintenance of service books and other establishment related documents of officials
excluding I.F.S. officers.
(G) To publish annually seniority list of all Forest official.
(H) To examine analysis and report annually to P.C.C.F. Uttarakhand (HoFF) the
vacancies in various cadre of the department.
(I) Any other works assigned by the P.C.C.F. Uttarakhand (HoFF).
(J) On establishment matter (other than transfer) he will work as head of department for
17.18 Duties of C.C.F. (Environment).
(A) To work as a nodal officer of the department for environmental issues.
(B) To advice P.C.C.F.(HoFF) /State Govt. on Environment issues.
(C) To co-ordinate with National and International agencies, Universities and Institutes
on climate change.
56
(D) To prepare, monitor and evaluate the implementation of State action plan on climate
change.
(E) To prepare projects on C.D.M. and R.E.D.D.+
(F) To co-ordinate with C.C.F. publicity and extension for publication of environment
related issues.
(G) Any other works assigned by P.C.C.F. Uttarakhand (HoFF).
(H) On establishment matter (other than transfer) he will work as head of department for
17.19 Duties of C.C.F. (Biodiversity Conservation, Development and Research).
(A) Provide latest findings in research activities important for forest management to
WPOs.
(B) In consultation with A.P.C.C.F.(R.M.T.), to monitor and guide the C.F. Research
and Silviculturist for implementing approved projects.
(C) Co-ordination with different Forestry research Institute and Universities conducting
forestry research within the country.
(D) Preparation of annual research report of the department.
(E) Documentation and dissemination of the latest technology / finding of research wing
in Forestry sector.
(F) To co-ordinate with National/State Biodiversity Board for conservation and
development of biodiversity rich areas.
(G) Any other works assigned by P.C.C.F.Uttarakhand (HoFF) /State Govt.
(H) On establishment matters (other than transfer) he will work as head of department
17.20 Duties of C.C.F. (Eco-Tourism).
(A) To draw eco tourism activity plan in consultation with P.C.C.F. Projects for various
Forest areas according to the Eco-Tourism Policy of the state / Central Govt. keeping
in view the directions of Supreme Court and provisions of Forest Conservation Act,
1980 and its amendment from time to time.
(B) To function as a Nodal officer of the department for issues related to eco tourism.
(C) To correspond with State Govt. /Govt. of India and other agencies with the prior
approval of P.C.C.F.Uttarakhand (HoFF).
(D) To co-ordinate with C.C.F.(Publicity and Extension) for publishing books, posters
etc. related to Eco-tourism.
(E) To co-ordinate with C.C.F.(H.R.D.) for training of forest officials on issues related
to eco tourism.
57
(F) To monitor, compile and analyze the different data related to ecotourism, in the
Department and submit a report to P.C.C.F. Uttarakhand (HoFF).
(G) Any other works assigned by P.C.C.F. Uttarakhand (HoFF) /State Govt.
(H) On establishment matters (other than transfer) he will work as head of department
17.21 Duties of C.Fs. (Art. 94(A) of F.M. VIII).
(A) Conservators shall deal with the P.C.C.F. (HoFF) and with the C.C.F.s on all matters
detailed in Art.17.1 A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P,Q, R, S and T
above in so far as applicable. They shall also inform their concerned C.C.F.
regarding the correspondence.
(B) Subject to the above provisions. Conservators have the general control of forest
matters within their circles, and in view of their status as "head of departments", they
should correspond direct with P.C.C.Fs.
(C) It is the duty of a conservator to make frequent tours of inspection and to visit once a
year as much of the forests under his' control as possible. During these tours the
following points should receive particular attention, and if necessary, be specially
reported to the P.C.C.F./C.C.F.
(a) Surveys and settlements, made or in progress and their cost, extent to which they
are still required, nature and adequacy of the maps and settlement records
prepared, results of working under the settlements in force.
(b) Forests boundaries, their nature and state of repair, demarcation work in progress
and its cost demarcation work still to be done.
(c) Roads, building and other similar work in existence or under construction, their
cost, state or repair, new roads, buildings or other work required.
(d) Executive and protective works, staff efficiency, state of discipline, etc, Clerical
Staff, systems of correspondence and efficiency of forest offices are also
included.
(e) Condition of the forests, the methods of treatment employed, natural regeneration,
causes which interfere with it, etc.
(f) Protection of the forests from injury, by man, by cattle, by fires, etc. breaches of
the forest rules, their frequency and causes.
(g) Works of regeneration and cultural improvements, extent, condition and cost of
plantations made, condition of nurseries, new sowings or plantings required,
thinnings, creeper cutting, collection of R.B.M. and other N.T.F.P. etc. extent to
which carried on and required.
(h) Method of working and management in force, advantages or otherwise of these
methods, expenditure incurred on them, outturn of the forests and financial
results.
(i) Resin depots, their situation and their condition, fire safety methods in depots,
state of the records in connection with them etc.
(j) Development of the forests as a national asset to the best possible advantage of
the State and the local population, and whether the privately owned forest lands/
58
civil soyam forests are receiving the attention and protection to which they are
now entitled under the U.P. Private Forests Act, 1948 and the Uttar Pradesh
Protection of Trees Act, 1976 (U.P. Act.No.45of 1976), The protection of the
Wild life and fauna of the state forests, man-animal conflicts, its reasons and
mitigation measures.
(D) The Conservator should further see that all money transactions are conducted in
accordance with the rules in force, and he should examine the cost of current works,
as well as of those which have been spread over several years. He should also
ascertain that the Divisional Forest Officers and other members of the controlling
staff are conversant with their duties, that discipline is maintained and that work is
properly supervised.
(E) Conservators are responsible that attention is paid to all existing rules for the
execution of contracts and other instruments connected with the administration of
forests and with the business of the Forest Department generally.
(F) He shall inspect annually the working of all the Divisions under his jurisdiction and
submit the annual inspection report to the C.C.F. concerned.
17.22 Duties of Conservator of Forests (Research). (Art.94(B) of F.M. VIII).
In addition to provision of Art.17.25 in so far as applicable, the Conservator of
Forests, Research and Seed cell circle shall perform the following duties:-
(A) Attending to all correspondence and enquires relating to forestry and' forest products
research.
(B) Attending to correspondence about advancement in silvicultural and management
techniques for example plantations etc.
(C) Attending to all correspondence and enquiries about the forest resources.
(D) Preparation of Annual Research Report.
(E) Any other duties as may be allotted to him from time to time by the C.C.F. Bio
diversity Conservation, Develpoment and Research.
17.23 Duties of Divisional Forest Officers (Art. 94(I) of F.M. VIII).
As incharge of a division, the D.F.O. shall be responsible for running the division
smoothly and efficiently according to the rules, orders and directions of the competent
authority. Apart from the duties enjoined upon him under the provisions of the various
Acts e.g. the Indian Forest Act 1927 etc. the following are some of his more important
duties.
(A) He shall draw up a divisional plan of operations in accordance with the working plan
prescriptions and budget provisions, and will submit monthly progress reports about
the current works to his Conservator by the appointed date. He will also submit an
Annual Report in the prescribed form (See Art.109) to his conservator by the due
date.
(B) He will apply and obtain sanctions in advance for any deviations required in the
working plan prescriptions.
(C) He shall inspect, guide and supervise all the technical operations going on in his
division eg. Markings, felling, cultural operations, plantation works, construction of
and special repairs to roads, building and wells.
(D) He shall ensure that compartment histories and plantation journals are maintained
and kept posted upto date. He shall also submit the control forms and deviation
statements on due dates to the Chief Conservator of Forests, Working Plan Circle
through the territorial C.F.
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(E) (a) As a drawing and disbursing officer, he shall conform in financial matters to
the various regulations as prescribed in the Financial Hand Book. He shall issue
sanctions for all such works as far as they lie within his power of sanction (See
item 6 of Appendix IV of F.H.B. Vol.VII); for the rest he shall seek sanction of
the appropriate higher authority.
(b) He will render every month the accounts of his division to the A.G.
Uttarakhand on due date.
(c) He will submit budget proposals to his Conservator on due dates.
(F) He shall conduct the annual and periodical sales of his division and be responsible
for enforcing the terms of the Contract. Subject to his limit as set forth in Notification
No. 1932/7-310-nya-497/73dt.15-7-1977 read with amendment no. UO 238/saat(4)a.
nya.(van) 29.8.1979 he shall accept tenders and execute contracts on behalf of the
Governor of Uttarakhand. (See Part-A).
(G) He shall also maintain a list of undesirable contractors and report to Conservator the
names of other defaulting contractors.
(H) He shall watch closely the realisation of Govt. dues and submit a monthly return to
his Conservator in this regard (Vide G.O.No. 7483) XIV-B-320/(40)/60 dated
November 23, 1965). Any outstanding of revenue due from sale of major and/or
minor forest produce which is not ordinarily realizable should be realised by
enforcing penal clauses of the agreement deed or the case should immediately be
referred to the collector for recovery as arrears of land revenue under relevant terms
of the Agreement Deed.
(I) To ensure that members of his subordinate staff are conversant with their duties, that
discipline is maintained and that work is properly executed and supervised, he shall
exercise full control over the duties and work of all subordinate staff and shall award
annual entries in their character rolls.
(J) He shall inspect annually, all the range offices and submit a report to the conservator
as required in Art.155 and such inspections will normally be done after the close of
financial year and preferably before 15th September each year.
(K) He shall ensure annual inspection of the outer and inner boundaries of his forests to
ensure that no encroachment of any kind has taken place. He will himself inspect
part of the boundary. Encroachments, if any, should be dealt with on priority basis
under the provisions of the Indian Forest Act, Land Eviction Act. etc.
(L) He shall send annually to the territorial Conservator a list, with necessary tracings of
all changes in the boundary or discrepancies on 10 c. (4 inches) or 5 cm. (2 inches)
maps so that the master copy of the maps could be corrected and brought up to date.
(M) He shall take adequate measures for protection of forests from fire and prepare maps
showing results of fire protection in such manner as the State Government may
direct. He shall make immediate report regarding fires to the C.F./ C.C.F.
(N) He shall check either himself or through his gazetted assistants, the stocks lying in
his division at least once a year. (G.O. no. 3123/XVIII-340-30 dt. 24.11. 1934.)
(O) (a) He shall extend full cooperation to the Chief Wild Life warden in the matter of
Wild Life Conservation, perform the duties of Deputy Chief Wildlife warden and to
the Silviculturist in the matter of affording necessary protection to all research and
statistical plots (including sample plots) against any interference. All disturbance to
these plots whatever be their nature should be reported to the Silviculturist
concerned forthwith.
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(b) The D.F.O. shall also send special reports to the Silviculturist biannually, one by
December 15 and the other by June 15 to say that such plots were undisturbed during
the period or that the disturbance have been reported already.
17.24 Duties of Working Plan Officer (Art. 94(L) of F.M. VIII).
Apart from their administrative functions as Divisional Forest Officer in so far as
applicable, the Working Plan Officer shall also perform the duties and functions as
prescribed in the National Working Plan Code, 2004 which are mainly as under:
(A) On the basis of the decisions taken in the 1st P.W.P.R. to compile and submit the 2nd
P.W.P.R. to C.C.F. Working Plans.
(B) Regeneration survey, enumeration of forest trees, assessment of Growing Stock,
assessment of annual yield etc.
(C) Updating the compartment history and preparation of various maps.
(D) Works related to publication of Working Plan and other works assigned by C.C.F
Working Plans.
17.25 Duties of Silviculturists (Art. 94(K) of F.M. VIII).
In addition to the provisions of Art.17.22 above in so far as applicable, the
Silviculturists shall also perform the following duties:-
(A) To study the forests of the region in their charge and to locate and study the
problems and to suggest the corrective measure to the territorial officers concerned
and to lay out experiments for this purpose and to seek assistance of the specialised
agencies if needed.
(B) To collect statistical data on the growth of various species under different growth
conditions and to compile volume, yield and weight tables etc. and for this purpose
to lay out permanent and temporary sample plots. Liner Increment plots. Tree
increment Plots, etc.
(C) To lay out Preservation plots and protected trees and to monitor their up-keep by the
territorial divisions.
(D) To lay out seed production areas, Elite (plus) Trees, seed Orchards (Clonal &
Seedlings) , Progeny trials, provenance trials and thus to endeavor for improvement
of the quality of the forest by genetical improvement of planting material.
(E) To standardise the nursery and planting techniques for various indigenous and exotic
species under different local conditions.
(F) To screen & introduce potential species from within the State/ country or from other
countries in order to meet the specific requirements of the people
(G) To monitor the progress of natural regeneration and ecological succession under
various types of forest management prescribed in the working plan and Master
Plans/ Five Year Plans etc.
(H) To give technical advice to territorial D.F.O. on specific matters as and when
needed.
(I) To vet the glossary of technical terms and chapter 2 (a) (Forest Flora) and Chapter-6
(Statistics of Growth and Yield) Also to give technical comments on the first and
second preliminary working plan Reports.
(J) To keep liaison with various Research Institutes, Universities and Laboratories and
to get various forest produce tested and analysed for their potential usefulness.
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(K) Till specific seed procurement, testing and distributing agency is created, to act as
coordinator between the territorial D.F.OS for seed collection and supply. Also to
collect high quality seed from various seed production areas, plus trees and seed
orchards etc. To supply and arrange seed from out side agencies/ state or country.
(L) To publish results of various experiments in the annual Research Report and to
contribute papers in the scientific journals/Scientific conferences.
(M) To attend Technical/ Silvicultural Forestry conference organsied by the various
scientific agencies.
(N) Any other technical matter assigned by Conservator of Forests Seed and Research
from time to time.
(O) Any other duties as may be allotted to him from time to time by the C.C.F. Bio
diversity Conservation, Develpoment and Research.
Note: Silviculturists shall not initiate any new experiment or research works unless it is approved by C.C.F.
Bio diversity Conservation, Development and Research/ P.C.C.F. (HoFF) Uttarakhand /R.A.G.
17.26 Duties of Sub Divisional Forest Officer (Art. 94(P) of F.M. VIII).
(A) The sub- Divisional Forest Officer shall inspect, guide and supervise all technical
operations in his sub-division. In particular he will approve all silvicultural
operations like markings, cultural operations and plantation works. He will similarly
inspect and approve all works of communications and buildings. In this respect he
will perform for his sub-division the same functions as the Divisional Forest Officer
for the division as a whole.
(B) He shall ensure and inspect annually that the records of Stores, tools and plants, live
stock, dead stock etc. are properly maintained. Cases of discrepencies, loss or
damage shall be reported to the D.F.O.
(C) He shall be responsible for effective check and control over all expenditure incurred
and over realisation and remittance of revenue by his subordinates.
(D) He will ensure measures and physically inspect resin depots to keep it safe from fire
hazards and theft and see that the records related to resin are maintained properly.
Annual inspection of stock in resin depots must be carried out by him and
discrepancies, if any, shall be reported to the D.F.O.
(E) He should mobilize the field staff and flying squad staff to ensure proper protection
of the forest against fires, encroachments, illicit fellings and poaching of wild life
and deal with the offence cases according to the law.
(F) Through the Range Officer, he will implement the prescriptions of the Working
Plan. He will also ensure that compartment histories and control forms are kept up to
date in his sub division.
(G) He shall have general control over the duties and work of all subordinate officers,
ensure proper discipline in the Range staff, report all cases of indisclipline and
misconduct along with evidences to the D.F.O. for taking necessary action.
(H) The Sub Divisional Forest Officer shall also perform other duties as may be allotted
to him from time to time by the Divisional Forest Officer or the Conservator of
Forests.
17.27 Duties of Range Forest Officer.
(A) When incharge of a range, he shall be responsible for administration of his range,
protection against encroachment of forest land, illicit felling, poaching of wild life,
forest fires, illicit mining and collection of RBM and other NTFPs,
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(B) Assist the A.C.F/S.D.O. in carrying out their duties.
(C) Supervision and proper execution of forestry works according to Working Plan
prescriptions under the guidance of A.C.F./S.D.O. and D.F.O.
17.28 Duties of Round Officer/ Forester.
(A) Protection of Forests and wild life, Patrolling, investigating of Offences etc.
(B) He shall instruct and guide the Beat officer/ Forest guard in their duties.
(C) The duties of Range Officer as they relate to Round officer/ Forester are also
applicable to Round Officer/Foresters.
17.29 Duties of Beat Officer/ Forest guard.
(A) Patrolling and protection of Forests, Forest land and Wildlife in his area of
operation.
(B) Inspect the boundary pillars and report the status to Forester/Range officer.
(C) Prevent grazing in plantations/closed areas.
(D) To detect, inform and seek the help of local for fighting out fires in forests.
(E) Ensure that no forest produce/N.T.F.P. is removed from forests except in accordance
with the transit rules under the Forest Act.
(F) Carry out silvicultural works such as sowing of seeds, preparing nurseries, collecting
seeds, planting and carrying out cultural operations as directed and repairs of
protection boundaries of plantation without special orders.
(G) Submit first offence report immediately on discovery of a forest offence, try to trace
the offender and, if found, produce him before the Round officer/forester.
(H) Assist the Forester in official works.
Note:
(i) Depot Officers of Resin depot , R.Os , S.D.Os, concerning D.F.Os , territorial C.Fs and Zonal
C.C.Fs shall take necessary action for the safety against fire hazards of Resin depots as
instructed by P.C.C.F. Uttarakhand vide letter no.kha-2255/16-7(12) dt. 07.03.2008 and
clause 14 of para 2 of Government of Uttarakhand, Forest and environment section-3 letter
no. 1345/x-3-2007-9(22)/2001 t.c. dt. 26.3.2008. (See Part-A)
(ii) It shall be the duty of all Officers and employees of the Department to abide by the Citizen
Charter of the Department which is given in the department’s website
www.uttarakhandforest.org
(iii) For quick disposal of public grievances the provisions of Government of Uttarakhand,
General administration section order no. 518/xxxi(13)G/09 dt. 09.7.2009 shall be followed. A
copy is appended. ( See Part-A )
(iv) All references received from Hon’ble M.P.s/M.L.A.s must get utmost priority and action
should be taken as per Chief Secretary, Government of Uttarakhand, order no.
96/c.s./xxxi(13)G/07-4(1)/2005 dt. 11.07.2007 and Government of Uttarakhand, General
administration section, order no. 03/xxxi(130G)/2010 dt. 05.2.2010. (See Part-A).
(v) Letters relating to complaints received for action from the Office of the Hon’ble Chief
Minister should be addressed in a time bound manner as per the Government of
Uttarakhand order no 2577/ j.shi.pra./2009(1) dt. 19.1.2009. (See Part-A).
17.30 For implementation of Cat-Plane the power have been delegated as.
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66
67
68
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17.30.1 Use of Fire arms, its safe custody etc.
The Government of Uttarakhand, Forests and Environment section vide G.O. no. 5521/1-
va.gra. vi./2001-14(36)/2001 T.C. dt. 22.11.2001 have issued detailed order/guidelines
regarding the use, action to be taken after use of Fire arms, procurement of licences and
provisions for safe custody of Fire arms. (See Part-A).
17.31 Progress Reports (Art. 95(1) and (2) of F.M. VIII).
(A) To enable the Conservator to maintain control over works and as a record of
progress in them, each D.F.O. shall submit a progress report at such intervals as the
Conservator may direct. Similarly D.F.OS. shall receive progress reports from range
officers, deputy rangers and foresters accompanied by diaries in form A-7. Reports
and diaries in form A-7 (or other convenient form ) shall also be submitted by such
other subordinates as the D.F.O. may direct, including attached gazetted forest
officers. There are, amongst other, standard forms in use now for monthly progress
of major fellings, for timber, fuel and charcoal operations, resin etc. which should be
attached to the divisional monthly progress report, as required.
(B) Forest guards shall submit weekly diaries recording their daily movements and the
details of the work done or inspections made by them. A bound book of forms is
issued to each forest guard who shall retain his copy in the book. Other minor-
subordinates, e.g. stump markers, etc. shall also submit progress reports in
manuscript or in such other form, and at such intervals, as may be required from
time to time.
17.32 Duties of Senior Administrative Officers and Administrative Officers.
17.32.1 Senior Administrative Officer
(a) He shall be the Incharge of office administration.
(b) All files and office Dak shall be submitted by him to the Head of Office.
(c) All Dak received in the Office shall be send to the concerned section by him.
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(d) He shall check all the drafts received from sections in the Office.
(e) In concurrence with the Head of Office, he shall sanction casual leave to all non
gazetted staff of the office.
(f) To write the annual confidential report of all non gazetted staff ( excluding
stenographer/ senior Personal Officer).
(g) Maintain the attendance register of all daily/ contract wages employees of the
office.
(h) To verify all vouchers of daily wagers/contract employees.
(i) To verify T.A. bills of all non gazetted staff.
(j) To issue under his signature letters as directed by the Head of Office.
th th
(k) To maintain and keep the files related to national festivals.(26 January, 15
nd
August, 2 October)
(l) To maintain the files and registers related to inspection by Inspector of
Government office and higher authorities.
(m) To perform any other duty as and when given by the Head of Office.
17.32.2 Administrative Officer
(a) In the absence of the Senior Administrative Officer he shall perform the duties
and responsibilities of Senior Administrative Officer.
(b) To maintain the annual confidential report of Forest Officers.
(c) To work as incharge of important sections in the Office.
(d) To monitor the works of two or three sections and submit the draft with his
comments to the Senior Administrative Officer.
(e) To assist the Head of Office in his official works.
(f) To perform any other duty as and when given by the Head of Office.
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CHAPTER - VIII
Reports on Work and Qualification of Government Servants in the Forest
Department : Service Books, P.A.R./Character Rolls and Securities
18. Indian Forest Service (Art. 98 of F.M. VIII).
(A) AIS( Performance appraisal Report) Rules, 2007
(a) In supersession of All India Services (Character Rolls) Rules 1970, members of
Indian Forest Service are required to submit a Performance Appraisal Report in
prescribed format as per the All India Services (Performance Appraisal Report)
Rules, 2007 as amended in 2008.
(b) The report shall be written in English as per the instructions of The Government
of India.(G.O. no. 1774(1)/14-1-3/1976 dt. 28.2.1977 and Government of
Uttarakhand, Forest and Environment section-1 no. 4031/1-(1) Va.
Gra.vi./2001-4/2001 dt.17.5.2002). (See Part-A).
(c) The Reporting Authority, Reviewing Authority, and Accepting Authority for
various level of I.F.S. Officers as prescribed vide Government Of Uttarakhand ,
Forest and Environment section-1 no. 4031/1-(1) Va. Gra.vi./2001-4/2001
dt.17.5.2002 are as follows:
Designation Reporting Reviewing Accepting

Authority Authority Authority
1 2 3 4
D. C. F. and C.F. and C. C. F. and P. C. C.F,
equivalent equivalent Officer equivalent Officer Uttarakhand or
equivalent Officer
C.F. and equivalent C. C. F. and P. C.C.F. Uttarakhand Principal Secretary,
Officer equivalent Officer or equivalent Officer Forests.
C. C. F. and Concerned Addl. Principal Secretary, Hon’ble Forest and
equivalent Officer P. C. C.F/ P. C. Forests. Environment
C.F. and Minister.
equivalent Officer
Addl. P. C.C.F. and Principal Chief Secretary Hon’ble Forest and
equivalent Officer Secretary, Forests Environment
Minister.
P. C. C.F. and Chief Secretary Hon’ble Forest and Hon’ble Chief
equivalent Officer Environment Minister Minister.
(d) Performance Appraisal report shall be written by the Reporting, Reviewing and
Accepting authorities only when the concerned Officer has worked for at least 3
months under them.
(e) Where the Reporting Authority has not seen, and the Reviewing Authority has
seen, the performance of member of the service for at least three months during
the period for which the confidential report is to be written, the confidential report
of any such member for any such period shall be written by the Reviewing
authority, and where, both the reporting authority and the Reviewing Authority
have not seen, the Accepting Authority has seen, the performance as aforesaid of
any member during any such period, the confidential report shall be written by the
Accepting Authority.
(f) Where the Reporting Authority, the Reviewing Authority and the Accepting
Authority have not seen the performance of a member of the service for at least
three months during the period for which the report is to be written, an entry to
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that effect shall be made in the confidential report for any such period by the
Government.
(g) The guidelines to be followed for submitting and writing the annual Performance
Appraisal Report for various level of Indian Forest Service Officers shall be as
per Government of Uttarakhand, Forest and Environment section-1 O.M.
no. 511/x-1-2012-4/2001 T.C. dt. 13.3.2012. (See Part-A).
19. State Forest Service (Art. 98 of F.M. VIII).
(A) The Reporting Authority, Reviewing Authority and Accepting Authority shall
complete the writing of annual confidential report of Provincial Service Officers by
31st August every year as per Government Of Uttranchal, Karmik section-2 G.O.
no. 1712/Karmik-2/2003 dt.18.12.2003. (See Part-A).
(B) The Reporting Authority, Reviewing Authority, and Accepting Authority for S.F.S.
Officers as prescribed vide Government Of Uttarakhand , Forest and
Environment section-1 no. 4031/1-(1) Va. Gra.vi./2001-4/2001 dt.17.5.2002 are as
follows:
Designation Reporting Reviewing Accepting Authority
Authority Authority
A.C.F. and D.F.O./ D.C.F./ C. F. and C.C.F. and equivalent
equivalent Deputy Director equivalent
and equivalent
Officer
Deputy Director Concerned D.C.F. Concerned C.F./ Concerned C.C.F./
and equivalent / C.F. and C.C.F. and Addl. P.C.C.F./
equivalent Officer equivalent Officer P.C.C.F. or
equivalent Officer.
(C) The proforma for writing the annual confidential report is appended. (See Part-A).
(D) The Reporting Authority, Reviewing Authority and Accepting Authority for
Statistical Officer, Personal Officer and Senior Administrative Officer in various
offices shall be vide P.C.C.Fs letter no. k 2415/1-4 dt. 18.4.2012 (See Part-A) as
follows:
Sl. Name of Office Reporting Reviewing Accepting

no. Authority Authority Authority.
1. Divisional Office D.F.O. C.F. C.C.F.
2. Circle Office C.F. Zonal C.C.F./C.C.F. Zonal
C.C.F./C.C.F.
3. C.C.F. Office C.C.F. C.C.F. C.C.F.
4. A.P.C.C.F. Office A.P.C.C.F. A.P.C.C.F. A.P.C.C.F.
Note: Deputy Director if posted in the Office of C.C.F. and A.P.C.C.F. shall be the Reporting Authority.
(E) The Reporting Authority, Reviewing Authority and Accepting Authority for Range
Officer, Deputy Ranger, Forester, Forest Guard, Administrative Officer, other
ministerial staff, Driver and Group D employee shall be as under:
Designation Reporting Reviewing Authority Accepting Authority Remarks
Authority
Range Officer A.C.F./ D.F.O. and equivalent Concerned C.F. and G.O. no.
S.D.O. Officer equivalent Officer. 4031/1-(1) va.
gra. vi/2001-
4/2001 dt.
17.5.2002.
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Deputy R.O. Range A.C.F./S.D.O. and D.F.O. and equivalent P.C.C.Fs
Forester, Officer equivalent Officer. Officer. letter no.
Forest Guard 1193/1-3/1-5
PS dt.
20.6.2000.
Administrative Senior D.F.O. and equivalent Concerned C.F. and P.C.C.Fs
Officer and Administrati Officer. equivalent Officer. letter no. k
other Group C ve Officer 2415/1-4 dt.
staff in 18.4.2012
Division
Administrative Senior Concerned C.F./ Concerned C.F./ P.C.C.Fs
Officer and Administrati C.C.F./A.P.C.C.F./ C.C.F./A.P.C.C.F./ letter no. k
other Group C ve Officer P.C.C.F. P.C.C.F. 2415/1-4 dt.
staff in higher 18.4.2012
Offices.
Driver Controlling Head of Office. Head of Office.
Officer
(F) The proforma for writing the annual confidential report are appended.(See Part-A).
(G) The procedure of writing annual Confidential report, integrity certificate, Grading,
communicating adverse reports, representation against it and its disposal have been
laid down in Government of Uttaranchal G.O. no. 1712/Karmik-2/2003 dt.
18.12.2003 read with G.O. no. 1160/xxx(2)/2005 dt. 11.5.2005 (See Part-A). It is
applicable to all State Government employees.
(H) In para 9 of the above mentioned G.O. the 5 types of grade ( outstanding, very good,
good, satisfactory and bad/ unsatisfactory) have been reduced to 4 grades (
outstanding, very good, good and bad/unsatisfactory) vide Government of
Uttarakhand, karmik section-2 G.O. no. 1450/xxx(2)/2010 dt. 30.9.2010.(See Part-A).
(I) Reasons have to be mentioned by the concerned Authority for
upgrading/downgrading the entry of Group A and Group B employees of State
Government as per Government of Uttarakhand, karmik section-2 G.O.
no.914/xxx(2)/2005 dt. 05.7.2005. A copy is appended. (See Part-A).
(J) If adverse entry written by the Reporting authority or Reviewing Authority is turned
down either wholly or partially by the Accepting Authority then the adverse entry
shall stand modified upto the extent turned down by the Accepting authority. If the
adverse entry is turned down wholly then it need not be communicated to the
concerned Officer though it shall remain in the Character Roll. If turned down
partially the entry shall be deemed to be adverse and the entry shall be
communicated to the concerned officer. (Para 22 of Government of Uttarakhand,
Karmik section-2 G.O. no. 1712/karmik-2/2003 dt. 18.12.2003).
(K) Commendable portion of entry if rejected by the Accepting Authority would lose its
weight and shall not be counted during evaluation for all purposes.
(L) The effect of expunged Adverse entry during departmental promotions of an
employee shall be decided as per Government of Uttarakhand , Karmik section-2
G.O. no. 1451/xxx/(2)/2010 dt. 30.9.2010. (See Part-B).
(M) Performance Appraisal report shall be written by the Reporting, Reviewing and
Accepting authorities only when the concerned Officer has worked for at least 3
months under them. (Para 5 of Government of Uttarakhand, Karmik section-2 G.O.
no. 1712/karmik-2/2003 dt. 18.12.2003). However in special circumstances the report,
adverse or otherwise, may be written based on special facts and incidents regarding
the role of the Officer. A period of less than 15 days spent on earned leave, Medical
leave, Leave on Private affairs, period spent on training outside the place of posting ,
while not on duty after relinquishing charge of a post and casual leave shall not be
deducted for counting 3 months.
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(N) In case of conflicting/differing opinion of the Reporting Authority and the
Reviewing Authority the opinion of the Accepting Authority shall be final. (Para 23
of Government of Uttarakhand , Karmik section-2 G.O. no. 1712/karmik-2/2003 dt.
18.12.2003).
(O) If the Officer has not worked for 3 months under the Reporting Officer, the entry
shall be written by the Reviewing Officer. In case, Officer has not worked for 3
months either under the Reporting or the Reviewing Officer then the entry shall be
written by the Accepting Officer. If none has evaluated the work of the Officer for 3
months then it must be recorded accordingly in the Entry.( Para 5 of Government of
Uttarakhand , Karmik section-2 G.O. no. 1712/karmik-2-2003 dt. 18.12.2003).
(P) The documents to be kept in the Character Roll of State Government Gazetted
Officers are mentioned in Para 11 of Government of Uttarakhand, Karmik section-2
G.O. no. 1712/karmik-2/2003 dt. 18.12.2003 read with G.O. no. 1625/karmik-2/2002
dt.08.01.2003. (See Part-A for last order).
(Q) Writing of annual confidential report, certifying integrity, Communication of
adverse entry, representation against such entry and its disposal for Non gazetted
State Government employees including Grade D employees shall be as per
Government of Uttarakhand , karmik section-2 G.O. no. 1712/karmik-2-2003 dt.
18.12.2003 read with G.O. no. 780/karmik-2/2002 dt. 25.7.2002(See Part-A) and
Government of Uttarakhand, karmik section-2 G.O. no. 1450/xxx(2)/2010 dt.
30.9.2010.
(R) The procedure of communication of Adverse report and disposal of representation
shall be according to The Uttaranchal Government Servants ( Disposal of
Representation against Adverse Annual Confidential Reports and Allied
matters) Rules, 2002 issued vide notification no. 196/karmik-2/2002 dt. Dehradun
13.8.2002. A copy of the Rules is appended. (See Part-A).
(S) The period for which the Character Rolls should be kept in safe custody is
mentioned in para 28 of the Government of Uttarakhand, karmik section-2 G.O. no.
1712/karmik-2-2003 dt. 18.12.2003.
(T) The character rolls of all subordinates should be kept in strong file covers duly
stitched. All pages should be serially numbered and there should be no loose
unnumbered pages in any character roll. (M.G.O. 1047 of 1981 Edition C.C.F.’s S.O.
No. 26/10-74 dt. 22.12. 1965 )
(U) It will be the duty of the P.C.C.F., C.C.F./C.Fs to check during their inspections
whether character rolls are being maintained according to instructions. (G.O. No. 1-4
(1) 66-XIV&A, dt. 25.4. 1965 ).
(V) The recommendations dt. 22.1.2004 of C.E.C. of the Apex court ( I.A. no. 776 in I.A. no.
424) and the order dt. 19.4.2004 of Apex court ( I.A. no. 1035 in I.A.no. 776) shall be
followed. (See Part-A).
20. Service Book (Art. 100 of F.M. VIII).
(A) The rules regarding the maintenance of service-books for non Gazetted Government
servants are laid down in subsidiary rules 135 to 140 made under Fundamental
Rule 74 (a) (iv) of F.H.B. Vol. II. (Parts 2 to 4).
(B) For Grade D employees instead of service book, Service Rolls shall be maintained as
per provisions in subsidiary Rule 141 made under Fundamental Rule 74 (a) (iv)
of F.H.B. Vol. II. (Parts 2 to 4).
(C) The date of birth of an employee shall be decided as per Uttaranchal Seva Mein
Bharti ( Janm dinank ka avadharan) Niyamavali, 2003.(See Part-A).
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(D) The following documents duly filled and signed by the concerned employee must be
invariably kept as an integral part in the service book/service roll while joining the
service.
(i) Oath of Allegiance.
(ii) Details of Family.
(iii) Form A –Nomination for death cum retirement gratuity.
(iv) Form E—Nomination for family pension.
(v) Group Insurance nomination form.
(vi) G.P.F. Nomination form (if Applicable)
(vii) C.P.S. Form 1 and Form 2 (G.O. No. 21/xxvii(7) c.p.s./2005 dt. 25.10.2005)(See
Part-A).
In addition to the above mentioned forms, other forms such as acceptance of
Revised pay on the basis of Pay commission’s report, Family planning certificate,
leave account and other forms as instructed by the Government from time to time
may also be kept in the service Book/service Roll.
(E) The name of the mother of the employee shall also be mentioned in the service
documents vide Government of Uttarakhand, General administration section,
letter no. 1041/xxxi(13)G/2005 dt. 21.12.2005.(See Part-A).
21. Change of name and Home town
The procedure to be adopted for the change of name or change of home town is
as under:
(A) Application by Government servants for change of name:- In as much as the
names of Government Servants are entered in official records and in certain cases
officers execute documents on behalf of Government, it has been decided that no
Government servant under the administrative control of State Government will
ordinarily be allowed to change his name. If, however, there are exceptional and
adequate reasons Government can consider to make an exception provided due
publicity is given and no room is left for any fraud or deception. Hence, any
applicant desiring to change his name will be required to give notice of such
intention in the State newspapers and also in some newspaper published in the
locality where he ordinarily resides. This is particularly necessary in the case of
gazetted officers and Government will also cause notice of the proposed change to
be published in the gazette.
As a general practice, a change in name takes place on the marriage of female
and this also applies to female Government servant. The new name adopted by a
female Government servant on marriage should be communicated to the appointing
authority of the post held by her. The change will be carried out in the official
records relating to her. In the case of a non- gazetted Government servant the
appointing authority will issue orders and inform all concerned. In the case of a
non- gazetted officer the appointing authority will issue a notification to be
published in the U.P. gazette (now Uttarakhand Gazette) stating the change in
name. A copy of the notification should be sent to the Accountant General, U.P.
(now Uttarakhand) also. (Para 250 of manual of Government orders, 1981
edition, U.P. Government publication and G.O. No. 3497/111-500(5)-46 dt.
06.11.1946)
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(B) Change of home town
Criteria for change of home town.- The following order of the state
Government exist in regard to change of home town (see rule 81-B, F.H.B.., Volume
III, Travelling Allowance Rules):
“A declaration of Home Town once made shall ordinarily be treated as final
but in exceptional circumstances Government in the administrative department may
authorize a change in such declaration provided that such a change shall not be made
more than once during the service of the government servant”
The Government of India have laid down certain principles in this behalf
which can be usefully adopted for employees under the State Government.
According to the Government of India, the correct test whether a place declared by a
government servant may be accepted as his home town or not is to check whether it
is the place where the government servant would normally reside but for his absence
from such a station for service under Government. The criteria mentioned below
may, therefore, be applied to determine whether the Government servant’s
declaration may be accepted:
(1) Whether the place declared by the government servant is the one which requires
his physical presence at intervals for discharging various domestic and social
obligations and, if so, whether after his entry into service the government servant
had been visiting that place frequently.
(2) Whether the government servant owns residential property in the place or whether
he is a member of a joint family having such property there.
(3) Whether his near relations are resident in that place.
(4) Whether prior to his entry into Government service, the Government servant had
been living there for some years.
Note.- The criteria, one after the other, need be applied only in cases where immediately preceding
criterion is not satisfied.
(Para 31 of manual of Government orders, 1981 edition, U.P. Government Publication)
22. Verification of service
(A) The head of Office shall verify and sign annually the service of all employees in his
Office.
(B) The service Book/service roll shall be kept updated.
(C) It shall be obligatory for senior officers to check during their annual inspection
whether the service book/service rolls are kept as per instruction.
23. Security of Subordinates. (Art. 103 of F.M. VIII)
(A) As regards the rules for the furnishing of securities by subordinates and the
adjusting of such securities in the accounts refer paragraph 14 of F.H.B. Vol. VII
read with Appendix I.
(B) The general principle to be observed in regard to the requiring of security is that no
officer should be entrusted with public money who does not furnish security. The
security to be taken should be equal to the maximum amount which the officer
ordinarily has in his hands at one time, and the sum left in the hands of the
subordinate should not, save in very special circumstances, be more than the
amount of the security taken.
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(C) The responsibility for seeing that the amounts ordinarily handled by subordinates
do not exceed the security furnished by them rests with the D.F.O. and it is for the
D.F.O. to see that scale of security is normally adequate. There are now prescribed
scales of minimum security to be furnished by subordinates in all circles and these
should be adhered to. These have been prescribed by Conservators to whom a
particular case forming an exception to the rule, should be referred.
(D) A register of security should be kept in the Office in departmental form no. A-12.
(E) The various forms used for securities of Forest subordinates are A-11, A-11a, A-12,
A-13, A-13a, A-13b and 23.
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PART-2
Chapter-IX
Management and working of the Forest
24. National Forest Policy- (Art. 110 of F.M. VIII).
The Forest policy of India evolved in 1894 was laid down in circular no. 22F dated the 19
October, 1894 read with circular resolution no. 17-105-A dated the 15th July, 1891. This was
revised and published as " National Forest Policy " by Government of India vide Ministry of
Food & Agriculture resolution No. 13-1/52 F, dated the 12th May, 1952 .The National Forest
Policy has since been revised by Government of India vide Ministry of Environment and
Forest (Deptt. of Environment, Forests and Wild Life) Resolution No. 3-1/86- F.D. dated 7th
December 1988 which is appended.(See Part-C). The State Forest Policy, 2001 is also
appended. (See Part-C).
Section-A
25. Reservation and Disforestation- (Art. 111 of F.M. VIII)
The procedure to be observed in the constitution of reserved forests is laid down in
Chapter-II of the I.F.A. (Act XVI of 1927) read with the Indian Forest (U.P.
Amendment) Act. l965 (U.P. Act. No. XXIII of 1965) and also explained at length in
Baden- Powell's Forest Law, Part III. It is the duty of the Forest Settlement Officer (F.S.O.)
to make himself thoroughly acquainted with the law on the subject.
(A) After the publication of a notification under section 4(1) of the I.F.A. and the
appointment of a F.S.O. the first step to be taken by the F.S.O. is the publication of
a proclamation under section 6 of I.F.A. specifying the situation and limit of the
proposed reserve ( as indicated by the map or tracing or preliminary demarcation
of the area by the forest Department and made over to the F.S.O. with the
published notification under section 4( 1) of the I.F.A. giving the details of the
work explaining the consequences which will ensue on the reservation of the
forest , and requiring all persons claiming any right in or over such forest to
specify within the prescribed period, either in writing or verbally, the nature of
such right and the amount and particulars of the compensation (if any)claimed in
respect thereof. A period of at least three months from the date of the publication
of the proclamation must be allowed for the presentation of claims and the
proclamation must be published in the local language of the State and be posted in
every town and village in the vicinity of the proposed reserve. Copies of the
proclamation should also be sent for distribution to the lekhpals and headmen of
circles and villages in the neighbourhood. The F.S.O. should also explain its
meaning at every convenient opportunity to the subordinate revenue officials,
headmen of village and even to the villagers and others concerned. The action
taken by the F.S.O. in the matter of publishing and explaining the proclamation
should be recorded in his proceedings.
(B) After the issue of the proclamation in section 6, of the I.F.A. the F.S.O. should
visit the proposed reserve. He should inspect as much as possible of it and afford
the people likely the be affected by the proposed reservation full opportunity of
putting forward their claims on the spot, with which object lie should remain for
some time in or near the proposed reserve.
(C) The F.S.O. shall take down in writing all statements of claims made under section 6
of the I.F.A. and inquire into the same, and it is his duty to ascertain all that may
ascertainable on the subject from the records of the Government and from persons
likely to be acquainted with the same. The inquiry should consequently not be
79
confined to merely recording evidence produced by claimants or by the forest
officer. The F.S.O. should call for and examine any persons whom he may think
have knowledge of the facts. Under section 8 the I.F.A. the F.S.O. has power to
summon witness and to require the production of documents, etc. In short, he is to
ascertain by full and careful inquiry, the actual state of things, the manner in which
the reservation will effect the people in the neighbourhood, the rights to which they
are already legally entitled, and the concessions which it is desirable for the
Government to extend to them in the future. It must be clearly understood that, as
F.S.O. framing a record of legally established rights, he has no power to confer any
rights which have not been satisfactorily established. But on the other hand, he is
bound to express fully to the Government his opinion and advice as to any practice
which, though not satisfactorily proved to be existing rights, he may think it
advisable to sanction as of right or as merely terminable concessions in the interests
of the people. The record of the F.S.O. must deal with legally established rights
only and Government is to decide later whether other burdens, in the shape of non-
established rights or mere terminable concessions may be imposed on the forests
in the interests of the people.
(D) When claimants appear in person and make verbal statements of their claims, the
F.S.O. shall record the substance of the statements. Written statements must be
stamped in accordance with .the Court Fees Act, 1870
(E) Copies of evidence, of documents filed and of the decisions recorded by the F.S.O.
may be granted to claimants under the rule regulating the grant of copies in
Collector's and Deputy Commissioner's Offices. Such copies must be stamped
under the Court Fees Act, 1970.
(F) Claims on behalf of a family may be presented by any member of that family; on
behalf of a tribe or community by any member of the tribe or community; on behalf
of joint claimants or pattidars by any one of the joint claimants or pattidars; and
on behalf of a village by the headman of the village. Otherwise all claimants must
arrange to represent themselves.
(G) The F.S.O. may, at any time, join any number of claims, provided they all relate to
the same proposed reserve, in order to hold a common inquiry; or he may sever any
claims jointly made in order to hold separate inquiries at his discretion. The F.S.O.
shall admit previously recorded or may recite a previous decision in disposing of a
case, and the person whose claim is thus treated shall be entitled to obtain a copy of
such previous evidence, documents or decision, as if it had been recorded during
the inquiry into his own claim.
(H) Claimants may employ a legal practitioner or other person to appear on their behalf.
In such cases the F.S.O. will require the production of the usual stamped authority.
(I) The F.S.O. shall examine claimants and witnesses upon oath or solemn affirmation.
Process fees according to the scale laid down for courts of assistant collectors of the
1st class shall be required from claimants (but not from the forest officer attending
the inquiry) if application is made to compel the attendance of witnesses or the
production of documents.
(J) The forest officer attending the inquiry shall have powers similar to those of a
defendant in a civil suit. He may cross- examine witnesses, may produce evidence
to be but claims and may comment on any document produced. He may pursue and
take copies of any documents or evidence, and no court fees shall be required of
him. If he desires to prefer an appeal against any decision, the F.S.O. shall give him
a duly certified copy of such decision and will meet the cost from the contingencies
of the Forest settlement grant.
80
(K) The F.S.O. shall give reasonable notice to the D.F.O. of the dates fixed by him for
inquiring into claims. It the D.F.O. is unable to attend on these occasions or to
depute a suitable representatives( not below the rank of a gazetted assistant) he may
submit any statement in writing with any documents he may wish to put in, and he
may depute a subordinate to explain it, if necessary. The F.S.O. shall, as far as may
be convenient, meet the wishes of the Forest Department by adjourning inquiries to
give time to consult the Conservator or District Officer or the Commissioner.
(L) The views of the District Officer or Commissioner in cases regarding land, or the
Conservator on any question which may arise should be placed before the F.S.O. by
the Forest officer in the form of a written note. Such written note shall be read-
aloud and shall form part of the record and shall be explained to the claimants in
their own language.
(M) The F.S.O. shall keep a diary of his proceedings from day to day which should be
clearly written up and should be initialled by himself every evening.
(N) (a) The claims on which the F.S.O. will have to adjudicate will usually be of two
classes:
(i) Claims to land, under section 11 I.F.A.
(ii) Claims to rights of the nature of easements, specified in section 12 of the
I.F.A.
(b) He will record the evidence and decide on the claim in each case in the manner
proscribed by the code of Civil Procedure for adoption in appealable cases. He will
also maintain two registers A and B in the forms prescribed in sub para(U) and will
enter in the former all claims as they are received and in the latter all claims as they
are disposed of Register B (or a fair signed copy thereof) must, upon the completion
of the operations, be forwarded to the Government through the Conservator , (in the
case of Kumaon Division, the papers should be forwarded to Government through
the Commissioner) with the draft notification under section 20 of the I. F.A.
together with
(i) an abstract statement of admitted claims (for publication in the Gazette) in
form C ( or in such corresponding form as the special conditions of the case
will admit)
(ii) a summary report of the F.S.O's proceedings, which should contain his
recommendations, if any for sanctioning, as of privilege, the continuance of
practices which, although not claimable as of right, and consequently not
entered in the abstract as admitted rights, are in the opinion of the F.S.O.
advisable in the interests of the welfare of the people,( such concessions
should be indicated by the letter C in the abstract);
(iii)The boundary map or tracing of the proposed reserve supplied to the F.S.O.
under rule 2. showing in a clear and unmistakable manner the boundaries of
the reserve as ultimately adopted by him and specified in his final draft
notification under section 20 of the Act.
(c) When a claim comes partly under section 11 and partly under section 12 of the
I.F.A., the F.S.O. will separate those parts of it and will enter in his register as
distinct claims.
(d) When appeals are preferred against his decisions, the F.S.O. will obtain copies
of the appellate decisions which should form part of the settlement record. A brief
abstract of each appellate judgment should also be prepared and entered in the
appropriate column of register B, and in the "remark" column, the number and date
of such judgment.
81
(O) When the F.S.O. has admitted a claim, the forest officer attending the inquiry will
state which among the courses provided in section 10(1), 11, 15 and 16 of the
1.F.A. it is desirable to follow , and may apply for an adjournment to enable him to
take advice of superior authority before doing so. The F.S.O. will hear the claimant
whose claim has been admitted before deciding what action he will take in the
matter.
(P) The grant, under sections 10(1), 11, 15 and 16 of the I.F.A. by the F.S.O. of
unreserved land or of rights over such land in exchange for land or in commutation
of rights admitted in a reserved forest, requires the District Officers approval except
in the case of Kumaon Division where Commissioner's approval is required. The
grant of reserved forest or of rights over it requires the sanction of the State
Government.
(Q) (a) If the claim of an individual with respect to the land notified under section 4
I.F.A. has been established and the Forest Department wants to retain this land in
the interest of forestry and for having a compact block, recourse to section 11 of
I.F.A. can be taken by the F.S.O. under sub section (2) of section 11 of I. F.A. and
the F.S.O. can take either of the following actions :-
(i) exclude the land from the limits of the proposed reserve.
(ii) come to an agreement with the owner thereof for the surrender of his rights.
(iii) proceed to acquire such land in the manner provided by the Land
Acquisition Act. 1894.
(b) So for as action suggested in sub para (Q)(a)(ii) is concerned this will depend
upon the agreement with the claimant to surrender the land or his rights therein. In
cases of such an agreement F.S.O. can grant him some other forest land and in
this manner the land of the claimant can be included within the limits of proposed
reserve.
Note- It may be noted that in the case of acquisition under section 11 of the Indian
Forest Act the consent of the claimant would be necessary for working him
compensation in land in exchange of his land thus acquired.
(c) (i) If there is no agreement, then action suggested in sub-para (Q)(a)(iii) can be
taken by the F.S.O. i.e. he can proceed to acquire the land in the manner
provided by the Land Acquisition Act, 1894.
(ii) In such proceedings of acquisition under section 11 of l.F.A. it is not
necessary to issue notifications under section 4 and 6 of the Land
Acquisition Act. 1894 because the Indian Forest Act provides that the
provisions of all the sections of the Land Acquisition Act proceeding section
9 thereof shall be deemed to have been complied with. Thus it will be deemed
that the acquisition is for a public purpose and that necessary notifications
under section 4 and 6 have been issued and the only proceeding which would
remain to be done would but to be determine the compensation of the land,
declare an award accordingly and to take final possession.
(R) When the F.S.O. Acts under section 16 of the I.F.A. and commutes a right of
pasture or to forest produce by a grant of money or land, such commutation shall
ordinarily be calculated as follows:
(a) If in money , at 20 years purchase of the annual value of the right, as ascertained
by the F.S.O.
(b) If paid for in land, the assessment of the land should be equal to the annual value
of the commuted right as estimated by the F.S.O.
82
(S) (a) Where the area notified under section 4 of the I.F.A. is larger than the
corresponding area which vested in the State, the extra area cannot be declared as
reserved forests unless it is resumed by Government and vested in the Forest
Department as per section 117 of the U.P. Zamindari Abolition and Land
Reforms Act. 1950 ( U.P. Act No. 1 of 1951).
(b) The proposals for the resumption should be initiated by the Forest Department
through the Collector concerned.
(c) In those cases in which notifications under section 4 of the I.F.A. have been
issued but which were vested in gaon samaj at the time of issue of such
notifications and have been subsequently resumed under section 117 of the U.P.
Zamindari Abolition and Law Reforms Act, 1950, ( U.P. Act 1 of 1951) it will
be necessary to issue fresh notifications under section 4 of the I.F.A. in respect of
the resumed areas and thereafter to proceed with the forest settlement in the
manner set out in sections 4 to 19 of the I.F.A. before a final notification under
section 20 of I.F.A. is issued.
(T) Upon completion of the actions as prescribed in sec.19 of the Indian Forest Act,
1927 the following instructions to the F.S.O. on the submission of draft notification
under section 20 of the I.F.A. 1927 has been issued by the Government vide U.O.
no. 262/xiv-B-3(8)/61 dt. 25.4.1968.
(a) Besides quoting notification no. and date of notification under sec. 4 of I.F.A.
in the summary report of the draft notification under sec. 20. The para no. and the
date of the Gazette in which that particular notification has been published should
also be quoted. While quoting the page no. it should be stated whether it pertains to
the English version or hindi version.
(b) Draft notification should be submitted in separate self contained sets, each
consisting of preamble and schedule ‘A’ and schedule ‘B’ both for English and
hindi versions separately.
(c) Necessary certificate of checking by C.F./D.F.O. stating that there is no
change in the physical status of proposed land, ownership rights have not been
trespassed and the character of the land has not changed so that there is no legal
problem in publishing under sec.20 should invariably be submitted to the
Government along with the draft proposal. (G.O No 2080/14-2-80(251)/80
dt.13/06/1980)
(U) The following are the forms of the two registers A and B, which will be maintained
according to the provision of sub para N (b) of Art. 25 above.
REGISTER-A
Register of claims preferred to lands, rights to forest produce or in the proposed reserved forest
Number Name of Description Date of Nature and extent Numbering Remarks
claimant and address of presentatio of claims preferred register
claimant n of claims
1 2 3 4 5 6 7
REGISTER- B
Register of claims to lands, reserved forest, rights to forest produce or in the proposed reserved forest
Number Name of Date of Number of Nature Brief summary Brief summary Brief Brief abstract of Remarks
claimants present claims in and of the evidence of the DFOs abstract of decision if any of
ation of Register A extent of produced in argument and decisions court of final appeal
claims claims support of claims evidence of the FSO and settlement
produced by
him
1 2 3 4 5 6 7 8 9 10
83
(V) The following is a sample of Form C, containing the abstract statement of admitted
claims( for publication in the Gazette according to the provisions of article 25(N)(b)
above:
FORM -C
The abstract list of rights and concessions
1 uhfgr ou dk uke
2 ijxuk@rglhy dk uke
3 mu xk¡oksa dk uke ftUgsa vf/kdkj o lqfo/kk,a izkIr gSA
4 ?kjksa dh la[;k
5 tula[;k
6 Ikfjokjksa dh la[;k
7 gyksa dh la[;k
8 fu% “kqYd pjkbZ ds fy, Ik'kqvksa dh la[;k
9 yBBs dh 'kDy esa x`g fuekZ.k gsrq ikfjokfjd fuokl gsrq ¼phM+ ;k lk[kw½
nh tkus okyh ydM+h ¼?kuehVj esa½
10 Ik'kq vkokl gsrq fefJr ydM+h
11 d`f"k /kU/kksa ds fy, fefJr ydM+h ¼izfr o"kZ yV~Bksa esa ½
12 tykus ds fy, fxjh iM+h ydM+h izfr o"kZ lj cks>ksa ds :i esa
13 Ykksgkjksa ds fy, dks;yk izfr o"kZ lj cks>ksa ds :i esa
14 fuEu [k.M dh fxjh iM+h ydM+h
15 pkjs ;ksX; ?kkl
16 daVhyh >kfM;ka [ksrksa dh lqj{kk ds fy,
17 NIij Nkus ;ksX; ?kkl
18 pkjs ;ksX; gjh ifRr;k¡
19 tM+ vFkok Qy
20 fo'ks"k fooj.k
uksV & fdlh Hkh [kkrs esa fy[kk gqvk ladsr **lq** ;g iznf'kZr djrk gSa fd bl xzke dh 'kh"kZd ij nh xbZ oLrqvksa dh
lqfo/kk,a izkIr gS ijUrq dksbZ Hkh vf/kdkj ugha gSA ladsr **v** vf/kdkj iznf'kZr djrk gSA
26. Forms for notification. (Art. 112 of F.M. VIII)
(A) With reference to Art. 25(N)(b), which directs the submission of a draft
notification under section 20 of the I.F.A. ( XVI of 1927) on completion of
operations, the notification should be drawn up in the following form accordingly
as:
(a) there are to be neither rights nor concessions;
(b) there are to be rights only;
(c) there are to be concessions only;
(d) there are to be both, rights and concessions.
Note:- When submitting a draft notification under section 20 of the I.F.A. ( XVI of 1927) for reservation
of forest land, either a copy of the report of the F.S.O. or a copy of a certificate signed by him to
the effect that no claims have been admitted should be submitted for the information of
Government.
(B) (a) Form when there are neither rights nor concessions.
84
The following form of notification is to be used where there are to be no
rights or concessions:
Form-1
vf/klwpuk
mRrj izns'k 'kklu
ou vuqHkkx&2
la[;k @ 14&2 y[kuÅ] fnukad 19

vf/klwpuk la[;k fnukad }kjk
v/kksfyf[kr vuqlwph esa fufnZ"V Hkwfe dks Hkkjrh; ou vf/kfu;e 1927 ¼vf/kfu;e la[;k
16]1927½ ds v/khu vkjf{kr ou cukus dk izLrko fd;k x;k Fkk vkSj mDr Hkwfe esa vf/kdkjksa ds nkoksa
dks izLrqr djus ds fy, mDr vf/kfu;e ds }kjk fufnZ"V vof/k lekIr gks x;h gS vkSj ,sls dksbZ nkos
Lohdkj ugha fd;s x;s gSA vr,o vc mDr vf/kfu;e dh /kkjk 20 ds v/khu 'kfDr;ksa dk iz;ksx djds
jkT;iky fnukad---------------------ls mDr Hkwfe dks vkjf{kr ou ?kksf"kr djrs gSaA
vkKk ls
lfpo
vuqlwph **d**
(i) fLFkfr ,oa {ks=Qy--------------------------------------
ftyk rglhy ijxuk xzke@Cykd dk uke ekxZ la[;k {ks=Qy ¼ch?kk rFkk ,dM+ksa esa½ fo'ks"k fooj.k
(ii) foLr`r lhek fooj.k& xzke @CykSd-----------------------ijxuk------------------rglhy -----------------------ftyk-----------------

LrEHk la[;k LrEHk vxys LrEHk vxys LrEHk dk vuqekfur vxys LrEHk rd vxys LrEHk fo'ks"k
dh dk vuqekfur pqEcdh; dks.k ukih nwjh rd dh lhek fooj.k
fLFkfr fn'kk vfxze Ik'oZ ¼ehVj½ esa dh n'kk
(b) Form when ther are rights only: The following form of notification is to
be used where there are to be rights only.
Form II
mRrj izns'k ljdkj
ou vuqHkkx &2
la[;k @14&2 vf/klwpuk
fnukad-------------}kjk layXu vuqlwph esa fufnZ"V Hkwfe dks Hkkjrh; ou vf/kfu;e] 1927 ¼vf/kfu;e
la[;k 16]1927½ ds v/khu vkjf{kr ou cukus dk izLrko fd;k x;k Fkk vkSj mDr Hkwfe esa vf/kdkjksa ds
nkoksa dks izLrqr djus ds fy, mDr vf/kfu;e }kjk fufnZ"V vof/k lekIr gks x;h gS vkSj nkos Lohdkj
fd;s x;s gS ftldk fooj.k vuqlwph&[k esa fn;k x;k gSA
vr,o vc mi;ZDr vf/kfu;e dh /kkjk 20 ds v/khu vf/kdkjksa dk iz;ksx djds mRrj izns'k
ds jkT;iky mDr vuqlwph ^d* esa vfYyf[kr Hkwfe dsk] fnukad----------------ls vkjf{kr ou ?kksf"kr djrs gSa
vkSj ;g Hkh foKkfir djrs gS fd mDr vuqlwph ^[k* esa mfYyf[kr xk¡oksa dks] vuqlwph esa nh x;h lhek
rd vf/kdkj ,slh _rqvksa esa] mDr ouksa ds ,sls Hkkxksa esa vkSj ,sls fu;eksa ds v/khu tks le;≤ ij
jkT; ljdkj }kjk fu;r fd;s tk;sa] cjkcj feyrs jgsxsaA
vkKk ls
lfpo
SCHEDULE -KA
This Schedule shall take the same form as in sub- section (B)(a).
SCHEDULE-KHA
This Schedule will be in the same form as given in Art. 25(V), the
abstract list of rights and concession. The letter 'R' in any column against the
village name, indicates the extent and nature of the produce recorded as a right.
85
(c) Form when there are concessions only. The following form of the
notification is to be issued where there are concessions only.
Form-III
mRrj izns'k ljdkj
ou vuqHkkx &2
vf/klwpuk
la[;k 14&2 y[kuÅ fnukad ]199
vf/klwpuk la[;k
fnukad }kjk v/kksfyf[kr vuqlwph **d** esa fufnZ"V Hkwfe dks Hkkjrh; ou vf/kfu;e 1927
¼vf/kfu;e la[;k 16]1927½ ds v/khu vkjf{kr ou cukus dk izLrko fd;k x;k Fkk] vkSj mDr Hkwfe esa
vf/kdkjksa ds nkoksa dks izLrqr djus ds fy, mDr vf/kfu;e }kjk fufnZ"V vof/k lekIr gks x;h gS] vkSj
,sls nkos Lohdkj ugha fd;s x;s gS] fdUrq vuqlwph **v** esa nh x;h lhek rd fj;k;rsa nh x;h gSA
vr,oa] vc mDr vf/kfu;e dh /kkjk 20 ds v/khu “kfDr;ksa dk iz;ksx djds jkT;iky fnukad
---------------------- ls vuqlwph **d** esa mfYyf[kr mDr Hkwfe dks vkjf{kr ou ?kksf"kr djrs gSA
vkKk ls
lfpo
SCHEDULE-KA
This Schedule shall take the same form as in sub-section(B)(a).
SCHEDULE-KHA
This Schedule will be in the same form as given in Art. 25(V), the
abstract list of rights and concession. The letter 'C' in any column against the
village name, indicates the extent and nature of the produce admissible as a
concessions.
(d) Form when there are both rights and concessions. The following form of
notification is to be used where there are to be both, rights and
concessions.
Form-IV
mÙkj izns'k ljdkj
ou vuqHkkx &2 vf/klwpuk
la[;k 14&2
y[kuÅ fnukad ]199
vf/klwpuk
fnukad-----------------------}kjk layXu vuqlwph **d** esa fufnZ"V Hkwfe dks Hkkjrh; ou vf/kfu;e] 1927
¼vf/kfu;e la[;k 16] 1927½ ds v/khu vkjf{kr ou cukus dk izLrko fd;k x;k Fkk vkSj mDr Hkwfe esa
vf/kdkjksa ds nkoksa dks izLrqr djus ds fy, mDr vf/kfu;e }kjk fufnZ"V vof/k lekIr gks x;h gS vkSj
nkos Lohdkj fd;s x;s ftldk fooj.k vuqlwph **v** esa nh x;h lhek rd fj;k;rs nh x;h gSaA
vr,o] vc mi;ZqDr vf/kfu;e dh /kkjk 20 ds v/khu vf/kdkjksa dk iz;ksx djds mRrj izns'k
jkT;iky mDr vuqlwph **d** esa vfYyf[kr Hkwfe dks] fnukad--------------ls vkjf{kr ou ?kksf"kr djrs gSa vkSj
;g Hkh foKkfIr djrs gS fd mDr vuqlwph **[k** esa mfYyf[kr xkoksa dks] vuqlwph esa nh x;h lhek rd
vf/kdkj ,slh fj;k;rsa ,slh _rqvksa esa] mDr ouksa ds ,sls Hkkxksa esa vkSj ,sls fu;eksa ds v/khu tks le;
le; ij jkT; ljdkj }kjk fu;r fd;s tk;sa] cjkcj feyrs jgsxsaA
vkKk ls
lfpo
SCHEDULE-KA
This schedule shall take the same form as in sub-section (B)(a).
SCHEDULE-KHA
This Schedule will be in the same form as given in Art. 25(V), the abstract
list of rights and concession. The letter 'R' and 'C' against the village name,
indicates the extent and nature of the produce recorded as a right(B) or admissible
as a concession (C)
NOTE:- In the above four draft notification under schedule Ka the date specified as the
date from which the forest is declared to be a reserved forest must in each case
be at least two months later than the actual date of the notifications so as to
provide for the carrying out of section 21 l.F.A.
86
27. Renotification of boundaries (Art. 113 of F.M. VIII)
(A) It sometimes happens that the original description of boundaries has proved
unsatisfactory and it is necessary to re- notify such boundaries. In such cases, the
boundaries should be re- described in the form given in Schedule Ka, appended to
Art.26(B)(a). In preparing such a re-description of boundaries the following
points should be noted:
(a) The most important point is to give the exact distance and direction from one
pillar to another and the exact nature of the line itself, i.e. whether straight or
along the contour, etc.
(b) Sometimes this can be done more satisfactorily by giving compass bearing and
sometimes by indicating the direction, such as N.N.E. or N. E.
(c) The description of the location of pillars must be clear and concise, as also that
of the boundary between pillars, and there should be no possibility of mistakes
or ambiguity.
(d) Where pillars are insufficient for clear demarcation, intermediate pillars should
be inserted, and when pillars are lost the description should be such that their
position can be easily ascertained.
(B) When the boundary has been clearly and also adequately revised and re-described,
the following form of notification amending the boundaries as originally notified
should be used.
mRrj izns'k ljdkj
ou vuqHkkx &2
la[;k 14&2
y[kuÅ fnukad ]199
vf/klwpuk
lk/kkj.k [k.M vf/kfu;e] 1897 ¼vf/kfu;e la[;k 10] 1897½ dh /kkjk 21 ds lkFk ifBr Hkkjrh;
ou vf/kfu;e ] 1927 ¼vf/kfu;e la[;k 16] 1927 ½ dh /kkjk 4@20 ds v/khu vf/kdkjksa dk iz;ksx djds]
jkT;iky ljdkjh vf/klwpuk la[;k fnukad esa fuEufyf[kr la'kks/ku djrs gSaA
vkKk ls
lfpo
SCHEDULE- KA
As on the form appended to article 26(B)(a)
28. Dereservation of Forests (Art. 114 of F.M. VIII)

(A) Under section 27 of the I.F.A. although the State Govt. has been vested with the
power to dereserve any reserve forests by a notification however, prior permission
of the Central Govt. is mandatory under section 2 of the Forest (Conservation)
Act, 1980 before issuing such notification.
(B) The following is the form for draft notification for dereservation: (Art. 115 of F.M.
VIII)
DRAFT NOTIFICATION
Miscellaneous (date)
(Notification no.) In accordance with the provisions of section 27 of the
I.F.A. (XIV of 1927), it is hereby declared that the area specified below,which in
notification ( number and date) was declared to be reserved forest under section
19 of the I.A.F. (VII of 1878) ( or section 20 of I.F.A.-XVI of 1927), shall cease
to be reserved forest with effect from the date of this Notification
87
Specification of land disforested
Name of District Pargana Mauzaa Area in acres
reserve or
Portion of
reserve
disforested
Boundaries
Brief description
Reasons for disforestation.
(C) ln consequence of disforestation, it frequently happens that boundary descriptions
require amendment. In such cases such amendment should be notified at the same
time as the notification of disforestation the following form:
"in consequence of the disforestation of the area noted above the following
boundary description of the reserve should be substituted for the one given in
notification (number and date)"
Every fresh boundary description must be done by an officer of the lower
rank than the R.O. and D.F.O. shall, wherever possible, fully check the amended
boundary descriptions before they are forwarded to higher authority.
29. Register of reserves and rights (Art. 116 of F.M. VIII)
(A) At the time of reservation a complete abstract enumeration of the rights to which
the reserve has been declared subject, should be prepared, and either published in
the Gazette, together with the notification, or printed separately, as the State
Government may decide as laid down in Art.26. A copy of every such
notification and abstract shall be kept for each forest division in a bound volume,
to be called the Register of Reserved Forests; and each notification, with the
corresponding enumeration of rights, shall be numbered separately according to
the date from which the reservation takes effect. The register for each forest shall
commence with an area statement in form no. 1 and several pages of the volume
shall be allotted to it, so as to afford space for additions or corrections. It is
desirable that a sketch map on a small scale should form part of the record for
each reserve.
(B) A copy of every subsequent order which affects the constitution of any reserve, as
well as of every order under the Indian Forest Act or Regulation by which rights
are modified or regulated, or further rights or concessions are granted within the
reserve, should be inserted, immediately after its promulgation, in the same
volume under the reserve to which the orders relate.
(C) A register of reserves should also be maintained in each range so far as it affects
that range. This register and the range and beat maps shall constitute the range
record of boundaries. Also see Art. 36 and 37.
(D) An index should be provided to be Register of Reserved Forests in which every
subsequent correction or alteration noted in sub para (B) above, should be entered
so as to ensure that all such subsequent amendments have been duly inserted
against the reserves to which they apply.
30. Register for Village and protected forests and lands outside reserves with forest
dept. title to them: (Art. 117 of F.M. VIII)
(A) The procedure to be observed in the constitution of village forests and protected
forest is laid down in Chapter III and IV of the I.F.A. ( XVI of 1927)
88
(B) So far as data are available, a register similar to that prescribed in Art.29 for
reserved forests shall be maintained for village forests and protected forests.
(C) Another register shall be maintained of all lands owned by the Forest department
outside the reserves, with the Forest Department's title to them. This shall be a
local form and shall include details of the title to the land used for roads,
buildings, timber depots, etc. that are outside the reserved forests.
31. Changes in boundaries or names of forest or division. (Art. 118 of F.M. VIII)
(A) Copies of all notifications constituting Reserved and protected forests, or
modifying (by exclusion or otherwise) the boundaries of such forests, or in cases
when no notification is issued, copies of Government's orders altering the
administrative limits or names of divisions or introducing any other changes
affecting forest maps, together with a tracing or sketch map, should be forwarded
by conservators direct to the director, map publication. Survey of India,
Dehradun, who is charged with the duty of making the necessary entries and
alterations in the maps in question.
(B) Indicative tracings accompanying notifications should, if possible, be on the same
scale as the survey of India maps, used by the D.F.O. and should give sufficient
detail to trace at once the area referred to in the notification.
32. Exchange of grazing grounds. (Art. 119 of F.M. VIII)
The natural grazing grounds under the control of the forest department shall not be
exchanged for other lands until the effect of the exchange on the grazing interests has
been fully considered, the district officer should in all cases be consulted before such an
exchange is proposed.
33. Dereservation and Transfer of forest land for non- forestry purpose. (Art. 120 of F.M.
VIII)
The dereservation and transfer of forest land is governed by the Forest
(Conservation) Act, 1980 and its amendment from time to time. A copy with
amendments and procedure to be followed is appended in Part-C.
34. Numbering of boundary pillars (Art. 123 of F.M. VIII)
All pillars should bear a number . The number should preferably be carved on a
stone fixed in the centre of the outer face of the pillar or on the centre post. The
numbering of pillars and intermediate pillars should be carried out in accordance with the
established custom of the division concerned.
35. Demarcation of chaks (Art. 124 of F.M. VIII)
All cultivated or other private lands included within the external boundaries of the
forests, which are locally known as "Chaks" shall be clearly demarcated, and the pillars
numbered.
36. Maintenance of permanent record of boundaries. (Art. 125 of F.M. VIII)
(A) A permanent record of the boundaries shall be maintained for the purpose of
checking the position of boundaries, if necessary, in case of disputes arising, or in
order to fix the position of marks which may have been deliberately removed or
allowed to disappear through negligence in their upkeep. All forest boundaries
should be shown on the village revenue maps, as far as possible.
(B) The record shall ordinarily consist of
(a) A map of the external boundary on a scale usually of not less than 1:15,000(4
inches to a mile)
89
(b) A Boundary register of reserved forests.
(c) A Chak register ( if necessary) .
(C) The map of external boundary shall show accurately the position of all pillars,
which shall be clearly numbered on the map to agree with the numbers of the
corresponding pillars on the ground.
(D) The Chak register shall be a detailed record of all included cultivations or chaks
in the forests. It shall contain a map of each chak on a sufficient large scale to be
of practical use, showing the position and numbers of all pillars, which shall be
clearly numbered on the map to agree with the corresponding numbers on the
pillars which they represent on the ground.
(E) Any alterations which may from time to time be made in the boundaries shall be
accurately recorded on the maps and in the registers so that the records are always
up to date.
37. Maintenance of boundary marks (Art. 126 of F.M. VIII)
(A) All boundary marks shall be maintained in a good state of repair. In order that this
may be done, systematic and frequent inspections of all boundaries must be
carried out.
(B) It is the duty of beat officers ( i.e. forest guards in charge of beats) to inspect all
boundary marks within the limits of their charges a least once a year and to report
to their R.Os. any encroachments detected or repairs that are found to be
necessary. Any case of encroachment or removal or destruction of boundary
marks should be reported immediately. Beat officers in all divisions should be
supplied with beat maps, and these maps should be carried when on duty. R.Os.
should personally inspect at least 20 percent of their range boundaries annually
and report to the D.F.O. that they have done so. The D.F.O. or his gazetted
assistant should also make a point of inspecting some portion of the divisional
boundaries every year . It is just as important that beat maps should be kept up to
date and in a serviceable state. The repair of all boundary pillars should be done
on a 5 year cycle or an equivalent rotational method. Also see Art.29 (C)
38. Rules for the preparation and control of Working Plans. (Art. 128 of F.M. VIII)
For the rules regarding the preparation and control of working plans, the National
Working Plan Code, 2004 may be referred. A copy of National Working Plan code is
appended (See Part-C).
Section-B
39. Forest fires, Man- animal conflict and compensation.
39.1 Forest Fires
The precautions to be taken for protection of forests from fires, necessary forms
for reporting and government orders for compensation in case of loss of human life due
to Forest fires are detailed in the guidelines Vano ki Agni suraksha nirdeshika
published by the Forest Department, Uttarakhand ( read with Government of India,
Ministry of Home Affairs G.O. no. 32-7/2011-NDM-1 dt. 16.01.2012. (See Part-A).These
guidelines should be referred and followed. The present technique of fire protection,
including control and departmental fire operations, on which it largely rests is fully
described in all working Plans.
The guidelines for prevention and control of forest fires issued by the Ministry of
Environment and Forest letter no. 9-6-99-FPD dt. 22.6.2000 should also be referred. A
copy is appended. (See Part-A).
90
To ensure monitoring and effective control on forest fires the Government of
Uttarakhand vide letter no. 1345/x-3-2007-9(22)/2001 t.c. dt. 26.3.2008 have issued detailed
instructions which should be followed seriously.
If any officer or staff of forest department dies while extinguishing forest fire,
compensation shall be given as per provision in Government of Uttaranchal
Administrative order no. 5164/1-v.gra.vi./2001-14(80)/2001 dt. 1.10.2001.
The I.F.A. 1927 vide clause 26(1)(a)(b), 26(3), 79(1) and 79(2) deal with forest offences
including fires. The provisions of the above mentioned clauses should be applied as and when
required.
39.2 Fire Map (Art. 138 of F.M. VIII)
(A) Maps showing the fire affected areas shall be prepared and maintained in such
manner as the Chief Conservator of Forests (Working Plans) may direct.
(B) Fire maps should be maintained in each Division as follows:
(a) Records of fires are to be maintained on separate 1:50,000 maps, to be
known as "fire-maps". These maps shall be supplied by the IT cell of the
department after the end of fire season. The map shall show the date of
incidence, Latitude and longitude and compartment number. Copies ( hard
and soft) of such maps for the State shall be kept in the office of the Nodal
Officer for fire. Forest fires which are not detected by the satellite but had
actually occurred in a Division shall be noted and informed stating the
latitude, longitude and the name of the compartment to the IT cell so that no
incident of fire is left unreported in the map supplied by IT cell.
(b) Fires shall no longer be entered in maps or tracings in compartment histories,
but a brief reference to fires that occur should continue to be made in the
history of the compartment concerned.
Note:- Where 1,50,000 maps are not available 1.40.000 or 1.25,000 maps may be used.
39.3 Managing human-wildlife conflict
Growing Human Wildlife Conflict is a serious issue that needs urgent attention in
Uttarakhand. If allowed to escalate beyond manageable levels, such conflict has the
potential to slowly but surely chip away at the foundations of local community support
for conservation initiatives. For a state like Uttarakhand, this has immense significance.
Human Wildlife conflict in Uttarakhand has many dimensions such as:
(a) Injuries or loss of human life by tiger, panther, elephant, bear, hyaena, wild boar and
crocodile/ alligator .
(b) Damage to standing crops by deer, bluebull, wild boar, monkeys and elephants.
(c) Damage to property due to elephants
Garhwal Forest Division has been identified as the most sensitive in the state from
the perspective of human wildlife conflict. Pithoragarh, Champawat and Kedarnath
Forest Divisions are also identified as sensitive. Uttarakhand Forest Department aims to
address this issue with a combination of humane, quick, proactive, effective, innovative
and sustainable options.
39.4 Ex-gratia payment for loss of life and property due to wild animals (Art. 141(b)
and (c) of F.M. VIII)
The Department has a policy of providing ex-gratia relief to those who are
adversely affected by such conflict. Such ex-gratia relief is payable in case of loss of
human life or injury caused by tiger, leopard, elephant and crocodiles. Ex-gratia relief is
91
also given for loss of standing agricultural crops by elephants and wild boar and for
damage to houses caused by elephants. The amount of ex-gratia relief to be given for
loss of life and property by wild animals has been fixed by the Government of
Uttarakhand vide G.O. no. 2212/x-2-2005-19(37)/2003 dt. 28.7.2005 read with G.O. no.
4873/x-2-2006-19(37)/2003 dt. 01.2.2007 and G.O. no. 2288/x-2-2009-19(37)/2003 dt. 11.
9.2009. All the copies of orders are appended (See Part-A). Divisional Forest Officers have
been delegated the authority to make payments in most cases of human-wildlife conflict.
The amount for such ex-gratia relief are revised periodically as a welfare initiative of the
Government.
39.5 Curbing the menace caused by Nilgai ,Wild Boar and Monkeys
The Chief Wild Life Warden of Uttarakhand by exercising his powers under the
Wild life (Protection) Act, 1972 has issued vide order no. 4857/25-1 dt. 06.4.2009 for
the procedure of destroying Nilgai and order no. 1656/25-28 dt. 14.12.2007 for wild
Boar with certain terms and conditions. In case of need the orders should be referred for
suitable action. Copies of both the orders are appended.(See Part-A).
To control the growing number of monkeys both across agricultural fields and in
urban areas, the Forest Department is working with the Wildlife Institute of India to set
up a series of Rescue Centres across the state and to launch a programme to sterilize
monkey populations.
The Uttarakhand Forest Department has set up two wildlife rescue centres for
Wildlife in Almora and Haridwar. Six other centres are proposed to be set up across the
state with support from CAMPA.
In order to continuously explore new approaches to this issue, the Uttarakhand
Forest Department is also engaging experts and encouraging research and field trials. The
effectiveness of traditional tools and practices is also monitored from time to time to
further improve them.
Field trials with alternate cropping patterns and use of chilli fences are also being
carried out to reduce crop damage. Guidelines have been issued by the Govt. of India
and institutions like the Wildlife Institute of India on this subject.
The menace of troop of monkeys or monkey on becoming dangerous for human
life and property shall be dealt according to instructions given in Chief Wild Life Warden
order no. 476/6-6 dt. 27.8.2009. (See Part-A).
92
CHAPTER - X
Schedule of Budget, transaction and control over expenditure, Forms etc.
40. In forest department the annual Budget is released by the State Government under two
major heads:
(A) Plan Budget with various sub heads.
(B) Non Plan Budget with various sub heads.
In both types of Budget the expenditure is through the district treasury/ sub
treasury as fixed by the Government. However in some sub heads i.e. sub head 24, 25, 29
and 42 ( For resin only) the withdrawal through cheque and expenditure shall be done by the
concerned officer under cash credit limit ( C.C.L.) vide Government of Uttarakhand, forest
and environment section-2 letter no. B-06(1)/x-2-2010 dt. 31.03.2010. (See Part-A).
41. For transaction through treasury, the following forms are used
(A) Form no. 6-A ( revised) ( F.H.B. Vol. 5 Part-1 Chapter XI para 250A, 251, 209,
223). It is used for drawing advances from treasury.
(B) Form no. 12 (revised) (F.H.B. Vol. 5 Part-1 Chapter VI para118,Chapter VII
para 145, 146A). It is used for claiming Travelling Allowances/Transfer
Travelling Allowances.
(C) Form no. 11 (revised) (F.H.B. Vol. 5 Part-1 Chapter XI para 108, Chapter VII
para 131). It is used for transaction in Pay and Allowances.
(D) Form no. 14 ((revised) (F.H.B. Vol. 5 Part-1 Chapter VIII para 178, 180, 182,
183, 187). It is used for all items except those mentioned above.
Note: All the above mentioned forms shall be procured from Jt. Director, Government Printing Press,
Roorkee, Uttarakhand. Photocopy, printing or typed forms are not allowed in transaction through
treasury.
(E) All bills of advances, loans, expenditure on establishment shall be entered in the
Bill Register as prescribed in Form no. 11C. (F.H.B. Vol. 5 Part-1 chapter VII
para 139) before sending it to treasury.
(F) All Bills passed and paid by the treasury shall be entered in Treasury Cash Book as
prescribed in Form no. 2 ( F.H.B. Vol. 5 Part-1 Chapter III para 68)
Note: The following statement, whichever applicable, should be either hand written or stamped on the
Form and certified by the concerned officer before sending them to treasury for payment:
(i) Bill is being produced for the first time.
(ii) Entry in stock/relevant register page no… has been done.
(iii) Measurement of works ( For soil work, Protection wall, petty and minor works etc.) have been
entered in the Measurement Book. ( Form no. 17 F.H.B. Vol. 7 para 136)
(iv) Statement to be recorded and certified on the form accompanying the bills of purchase shall be
as per Uttarakhand Procurement Rules, 2008.
42. For expenditure of Budget under cash credit limit ( C.C.L.) the following procedure shall
be followed:
(a) All sanctions issued by the competent authority under concerned sub head of the
budget shall be entered item wise in a register as prescribed in Form no. 20 (E-23).
( F.H.B. vol-7 F.A.R. para 142)
(b) Vouchers of expenditure passed by the competent authority shall be entered in
item wise in the Register (E-23).
(c) Monthly cash account in Form no. 3 (E-7) of all passed and disbursed vouchers
shall be submitted to the concerned authority by all disbursers latest by 25th of every
month.( F.H.B. vol-7 F.A.R. para 26 and 179)
93
(d) Account submitted by all disbursers shall be posted in the Divisional cash book in
Form no.1 (E-2) sub head wise/ scheme wise.( F.H.B. vol-7 F.A.R. para 18)
(e) Divisional cash account ( E-7) shall be prepared along with the following:
(i) Cheques issued during the month in Form no. 5 (E-6). (F.H.B. Vol.-7
F.A.R. para 200 and 84)
(ii) Classified abstracts of revenue and expenditure in Form no. 24 and 25 {E-11
and E-11(a)} (F.H.B. Vol.-7 F.A.R. para 182, 186 and 188)
(iii) Advances given to disbursers and recovery of advances in Form no.22 (E-13)
(F.H.B. Vol.-7 F.A.R. para 195)
(iv) Schedule of remittance of revenue to treasury in Form no. 26 (E-14). (F.H.B.
Vol.-7 F.A.R. para183)
They should be accompanied by all vouchers above Rs.1000/= including all
treasury receipts (challans) for revenue paid into treasury. (F.H.B. Vol.-7 F.A.R. para 200
and 84). Having completed the above, the monthly account shall be send by registered
post to the A.G. concerned such that it reaches his office latest by 10th of the following
month.
43. Control of Expenditure (F.H.B. Vol 7 para 97)
The responsibility of exercising a close watch over the progress of expenditure
against the appropriation rests with the disbursing officers and this responsibility extends
to appropriation under all items of expenditure.
(A) In no circumstances must an officer incur expenditure or liability in excess of his
sanctioned appropriation without the specific sanction of State Government.
(B) The conservator watches the total expenditure of a circle under each item of
expenditure against the appropriation by means of monthly classified abstracts
received from Divisional officers.
(C) A record of monthly expenditure will be maintained by Conservators and
Divisional officers in bound books of Form no.8 (E-4) for controlling expenditure
against sanctioned appropriation. Entries relating to revenues may also be made in
this register. It will enable the officers to watch the progress of their revenue.
It shall be the duty of all drawing and disbursing officers to get the figures posted
in E-4 register reconciled quarterly with the office of A.G. Uttarakhand.
44. Forest Deposit works
A record of the transactions relating to forest deposits should be maintained in
the Divisional Office in a register in Form no. 23. ( F.H.B. Vol.7 F.A.R. para 198). The
register should show month by month the details of receipt and adjustments and the
closing balance of each separate deposit item. It should be written up monthly before the
divisional accounts are submitted to the A.G. concerned.
45. Issue of duplicates or copies of documents
This is regulated by para 75 of F.H.B. Vol.-5 Account Rules Part-1.
46. Wanting/Pending vouchers:
All passed and disbursed vouchers above Rs.1000/= must be send to the A.G.
with the monthly account. Under exceptional circumstances, a list of such vouchers along
with the amount must be annexed with the monthly account to be send to the A.G.
47. Schedule of Budget: (Art. 132 of F.M. VIII)
(A) A plan of operation of Budget covering two financial years (R.E./P.E.) shall be
submitted by D.F.OS., to Conservators by 15th September of each year, with the
divisional budget estimates in prescribed forms.( refer F.A.R. paragraphs 56, 57).
94
(B) It shall show in separate statements the actuals of revenue received and expenditure
incurred between April 1 and August 31 inclusive, and the amounts of revenue and
expenditure anticipated in the remaining 7 months of that financial year. The
proposed expenditure for the next financial year will also be shown in the columns
provided for the purpose.
(C) Similarly, range officers should submit plans of operations for their charges using the
same forms or adaptations of it as may be required. These shall reach divisional office
early in September, with detailed proposals explaining the items as to their priority in
the case of new works, and how they propose to utilize the funds allotted to their
ranges. The forecasting of revenue is no less important.
(D) The Conservator will send to Additional P.C.C.F.(PFM) a compiled copy of
R.E./P.E. along with annexure as prescribed, who will then send a compiled copy for
the state to the Secretary Forest Department.
(E) By 15th. of January the conservator, on the basis of report in prescribed forms from
Divisions, will prepare the Latest estimate/ Excess and Savings for his circle and
forward a copy to Additional P.C.C.F.(PFM) who will in turn compile the report for
the State Forest Department. The compiled report for the Department will be send to
the Secretary Forest Department. It must be noted that anticipated surrender of
Budget for valid reasons shall be made very clear in the report.
(F) By the 3rd week of March a compiled report of Divisions stating the amount of
surrender, if any, in different sub heads shall be prepared by the Conservator and it
will be sent to Additional P.C.C.F.(PFM) who will in turn either adjust the
surrendered amount in other Divisions/ circles/ offices based on their requirements.
The final budget allocation shall be intimated to the Office concerned by the Finance
Controller of the Department.
Note: It is important for all Officers and Staff to invariably refer to F.H.B. Vol.-5 Part-1 and
F.H.B. Vol.-7 Forest Accounts Rules.
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95
CHAPTER -XI
Sales and Contracts
49. Sale list (Art. 146 of F.M. VIII)
(A) Prior to the establishment of the U.P. Forest Corporation,(1976) the usual method of
disposing of forest produce was by throughout open auction under an agreement with
contractors, who make their own arrangements for removing the produce. However
after the establishment of the U.P. Forest Corporation in 1976, the Corporation is
carrying out the entire operation of the removal of timber including fuelwood in the
entire State from 1982-83. After the creation of Uttarakhand in November, 2000, the
Uttarakhand Forest Development Corporation was created in 2001 (1st of April,
2001) with the responsibility of carrying out harvesting and sale of timber and NTFPs
from the forest areas. The forest department occasionally conducts auction of some
condemned items and NTFPs ( wax, honey, grasses etc) but resin being a state
monopoly item, its disposal by auction is solely and frequently done by the forest
department.
(B) The sale list of timber and NTFPs in forest area is compiled by the respective division
and passed on to the Forest Corporation within a time schedule.
(C) Some important issues which should be followed while compiling the sale list are:
(a) The compilation of the divisional sale list should invariably be done by a
gazetted forest officer (if available) or under the personal supervision of the
D.F.O. Its accuracy in effect, must depend largely on the correctness or
otherwise of the markings, which are carried out (under the prescriptions of the
working plan) in accordance with the executive orders of the Conservator. The
regular inspection of markings. by the F.R.O., S.D.O./A.C.F. and DFO and as
much as feasible by the Conservator, is of the utmost importance so far as
general technique and particularly the correct allocation of quality classes, right
diameter classes and the proper classification into sound, fit and unfit, of the
trees or forest being marked is concerned.
(b) Main markings should be initiated by the D.F.Os personally or his gazetted
assistants in the presence of all the marking officers of the division and
markings done, if any, by the non-gazetted executivc staff should frequently be
checked by the gazetted officers (A.C.F.s, S.D.Os,or D.F.Os). Marking should
be entrusted only to experienced or trained staff of above the rank of Foresters
and never to Forest Guards.Important and representative markings ( sal etc.)
should be entrusted to gazetted officers and specially to new gazetted officers,
in order to train them in marking in all types of forests.
(c) The norms for officers to inspect markings are given in P.C.C.F. Uttarakhand
office order no. 82-vai. sa./ Nainital dt. 25.9.1997 read with Government of India,
Ministry of Environment and Forests letter no. ROC/ WP/30/97 dt. 13.10.1997.
(See Part-A).
(d) For main lots, markings in the forests should be completed, as early as possible
and in any case not later than May 30, so that the sale list is send to Forest
Corporation by July 15.
(e) Marking should be certified for its correctness by the marking officer before it
is handed over to the Range Officer. The Range Officer, in his turn should give
a certificate in the abstract for having checked the same and tallied it with the
marking list. Similarly, the officer in charge for preparation of sale list should
give a certificate in the master copy of the sale list in token of having checked
the same with the original marking abstract and found correct. This should also
96
be verified before the sale list is issued to Forest Corporation and the
verification certificate recorded in the office copy of the sale list.
(f) As regards marking hammers, these should be kept carefully in the personal
custody of the marking officer, and should be locked when not in use, and
sealed when issued from or being returned to head office. The facsimile of
every marking hammer used should be clearly imprinted on the sale list, and
not merely sketches of it. Markings hammers should not be defaced until the
fellings to which they pertain are finally concluded without any objection
raised by the forest department.
(g) All marking hammers should be got made each year only from a reliable firm.
An undertaking should also be taken from the firm that hammer with similar
impressions will not be manufactured by the firm for any other department,
institution or private individuals.
(h) Old and unused marking hammers should be completely defaced before a
gazetted officer who would in turn issue a certificate stating the completeness
of the work to his satisfaction. Till then utmost care should be taken for
marking hammers to prevent its misuse.
50. Auction by the Forest Department
As clarified in article 49(B) auction of N.T.F.Ps, excluding resin, is done
occasionally. Auction of resin is governed by the Uttar Pradesh Resin and other Forest
Produce (Regulation of Trade) Rules, 1976 formed under section 19 of the Uttar
Pradesh Resin and other Forest Produce (Regulation of Trade) Act, 1976. These
rules are applicable to resin, its collection, disposal etc. For other occasional auctions/
contracts etc. the following procedure should be adopted:
(A) Agreement Deed Forms. (Art.152 of F.M. VIII)
(a) Before the creation of Uttarakhand, Agreement deeds for contracts in Uttar
Pradesh were made in the following standardized forms:
(i) 18A For the sale of timber on lump sum.
(ii) 18B For the sale of minor forest produce and bamboos on lump sum.
(iii) 18D For the sale of timber in Kumaon on lump sum.
(iv) 18E For the sale of timber in the afforestation division on lump sum.
(v) 20 For the supply of sleepers.
(vi) 26 For petty works in Kumaon Circle.
(vii) 26A For quarrying stone in Kumaon Circle.
(viii)33A For building and other works on lump sum.
(ix) 33B For building and other work's on rates contract.
(x) 4J For collection of crude resin and its delivery at depots.
(xi) 4Y For carriage of resin and its delivery at cart roads.
(xii) 4z For carriage of resin and its delivery.
(b) Forest officer executing contracts shall use one or another of the above forms
according to its suitability to the particular case, although works may be done
on daily labour when it appears to be cheaper to do so.
(c) ln the case of any unusual contract the agreement for which cannot
satisfactorily be made on any of the above forms, application should be made
to the Conservator, who shall consult the Government Counsel if he considers
it desirable to draw up any special legal document to meet the case.
97
(B) The following are the points to be remembered when completing contract deeds:
(a) The signature or thumb-impression (if illiterate) of the contracting party must
be clearly recorded at the foot of each page of the agreement and be duly
witnessed at the end of the Agreement Deed.
(b) The officer who is empowered to execute the deed must sign the deed on
behalf of the Governor of the U.P. The contracting parties need not affix their
signatures on the same day.
(c) When a printed form is used for deeds (as is usually the case) manuscript
entries in the spaces left blank for such entries need not be signed, but all
interlinear and. marginal addenda, erasures and corrections must be signed or
initialled. In the case of agreements for the sale of forest produce, such
addenda and corrigenda need not be signed by the forest officer who executes
the deed unless the Governor of the State is affected by such addenda and
corrigenda.
(d) Standard forms for leases and contracts are available mostly in Hindi, and
English and they should be used as the circumstances require, providing
always that the language of the lease or contract should be that best understood
by the lessee or vendee.
(C) Normally, without the sanction of the Conservator no contract of above Rs.100
shall be granted which is not strengthened by an agreement deed and a security
deposit, but in the case of form 26B, used for petty works contracts, 10 percent
may be held back from all payments made to form a guarantee fund according to
clause 8 of the conditions of the deed. This guarantee fund may take the place of
the security deposit. A petty work is defined as a work of upto Rs.200000/= in
value.( P.C.C.Fs. letter no 279/23-14-vittiya adhikar dt. 01.9.2006. (See Part-A).
(a) No security on any unfulfilled contact may be refunded without the sanction of
the Conservator, and in the case of a works contract until all stores, tools, etc.
that may have been loaned to the contractor have been returned in good
condition and a clearance certificate of satisfactory completion of the work has
been furnished by the R.O.
(b) In the case of works of a total value of Rs.100 or less, no formal contract deed
need be made, and the contractor's signature on the written estimate of the cost
of the work is sufficient. The furnishing of security is not necessary in such
cases.
(c) Security deposits payable by contractors on account of sales or works contracts
may be of the following kinds:
(i) Pledged Post Office Savings Bank Pass Book.
(ii) Pledged National saving certificates from Post offices.
(iii)Pledged Fixed/ call deposits issued by any nationalized and scheduled
Banks.
(iv) Demand drafts payable to D.F.O. concerned.
Note:
(i) Security deposits in the form of Insurance guarantee shall not be accepted otherwise it
shall be treated as violation of financial rules. ( G.O. no. 126/14-2-73 dt. 3.2.1973)
(ii) Security of an earlier contract and freed after its successful termination, can be adjusted
for a new contract, if still unrefunded.( G.O. No. BNS- 7100/X-32/56/ dt. Dec. 18, 1957)
98
51. Amount of security (Art. 152(7) of F.M. VIII)
(A) Ordinarily the amount of security deposit payable by a contractor is 10 percent of
the value of the contract but it may vary according to both practice and the
executive orders of the Conservator/State Government in particular cases.
(B) In case of security deposits for material and stores to be procured by inviting
tenders, the provision of Uttarakhand Procurement Rules, 2008 (See Part-B) shall be
followed.
(C) Enhanced security may be demanded at the discretion of the presiding officer from
Purchasers or contractors residing' outside the State or whose antecedents,
bonafides and reliability are unknown or cannot be couched for. (G.O. no. F.A-1-
925/dus 1970 dt. 30.5.1970)
(D) Full security must be taken at the time of the auction. Those contractors who are,
unable to pay the full security of a lot auctioned in the forenoon should deposit the
same by the close, of auction the same day, failing which the lot may be resold the
next day.
(E) Those contractors who are unable to pay the full security of a lot auctioned in the
afternoon session should-deposit the same by the-next forenoon failing which the
lot may be resold in the afternoon.
(F) On the concluding day of the sale the security must be paid in full before the close
of the auction.
Note :
(i) To take stock of the situation of security deposits and agreement deeds there should be a
break of an hour or two between the forenoon and after noon auctions.
(ii) In no case any favouritism is to be shown to any intending purchaser as regards the payment
of the full security on the spot.
(G) Interest accrued on the securities is payable to the contractors only till the date the
amount is held in the shape of security as such. Once request for adjustment of
security towards the dues of the lots is made by the contractor and the same is
acceded to, the amount should be deemed to have been transferred to revenue and
interest from the securities after that date should be credited to Government
account, as miscellaneous revenue, having nothing to-do with the dues of the lot
and should not be given to the contractor.
52. Person ineligible for contract (Art. 152(10) of F.M. VIII)
(A) Without the sanction of the Conservator no fresh contract can be given to any
person
(a) who has failed to fulfil a previous contract.;
(b) who is on debt to Government on account of previous contract, or the amount
due from whom on account of such a contract is a matter of dispute; or
(c) who has created a disturbance at the auctions or whose conduct at the
auctions is considered undesirable.
(B) The D.F.O.s shall report to the Conservator the names of any contractors who have
failed to comply with the conditions of previous contracts or who have created any
disturbances at the auctions.
(C) The Conservator shall there upon give an opportunity to all such persons to explain
their conduct and if they fail to satisfy him, they shall be black listed and thus
debarred from seeking fresh contract. A list shall be circulated to his D.F.O.s as
well as to other Conservators for circulation among their D.F.O.s.
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(D) The Conservator shall report confidentially to Government the names of contractors
black listed in their circles with a brief statement of reasons.
53. General principles applicable to contracts (Art. 152(11) of F.M. VIII)
(A) Attention is invited to G.O. No. A-595/X-130, dt. 02.10. 1993, which gives details of
the general principles applicable to contracts. Every precaution must be taken to
prevent any official from having a personal interests, direct, in a tender, contract, or
agreement, or from assisting a contractor in the. preparation of tenders, or from
standing as security for him. No contract may be entered into with, or on behalf of,
a minor, but, if a contractor dies, his legal representative as certified by the district
officer concerned, even though a minor, is bound by the terms of the contract.
Tenders should be called for where practicable.
(B) (a) Before signing the agreement deeds, the executive authority must satisfy himself
that the lot concerned in the agreement has been actually approved for sale.
(b) In the case of deeds of uncertain value, when the amount of money involved
cannot be definitely stated and the officer executing the deed is in doubt as be the
extent of the sum involved, he should calculate the sum that will probably be
involved and accept that sum as the value of the deed in order to decide whether or
not if falls within his powers of execution as laid down in Law Department’s
notification no. 1932/E-497-73 dt. 15.7.1977 and its amendment vide G.O. no.U.O.
238/saat(4) A. nya.(van) dt.29.8.1979.(See Part-A). Though the limit for entering into
contracts needs to be enhanced yet the notification serves as a guideline which should be
followed.
(C) No departure from the terms of a contract or agreement deed amounting to a
waiver of them must be allowed unless they are altered by a fresh contract or
agreement deed. See also the following article.
54. Uniform enforcement of the terms of contract (Art. 152(14) of F.M. VIII)
The following are the orders of the Government and C.C.F. on the subject of the
uniform enforcement of the terms of contracts. The principles underlying these orders
must not be departed from; even in the case of contracts within the powers of D.F.O.s.,
without the previous sanction of the Conservator:
(A) (a) Resignation of Contract - Clause 3 of Forms 18-A, 18-B, and 18-E and clause
4 of Form 18-D must be enforced in all cases. In the case of a Conservator's
contract the D.F.O.s should not accept himself, but should refer the matter to the
Conservator for orders. Any case of resignation being permitted without penalty,
or with reduced penalty, should be reported to the Chief Conservator of Forests.
Even after the completion of a contract, the formal resignation tendered by a
contractor should not be accepted until the D.F.O. is satisfied that there are no
outstanding or claims against the contractor arising from his contract or from
breaches of the terms of the agreement deed. The R.O should submit a clearance
certificate there on when forwarding the contractor's resignation of his contract.
Note:- Resignation of contracts by contractors after they have made the bids should be accepted except
to the extent and in the manner as is expressly provided for in the contract deeds relating to such
sales.
(b) Transfer of Contract - Ordinarily no transfer of contract should be allowed

under any circumstances. In exceptional cases, this be allowed at the discretion of'
C.F. on demanding a high security from the transferee and that the security of the
original contract also remain intact till the conclusion of the contract and it may
be refunded only after all the obligations of the contract are fulfilled by the
transferee.
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(B) Delay in starting work - In such cases the question of cancelling the contract is a
matter of discretion. If the contractor appears to intend to work the contract, but
has been delayed on reasonable grounds, some latitude should always be allowed;
but if there is reason to believe that the contractor does not intend to work the
contract, he should be warned in writing that if he has not started to work by a
certain date, the clause will be enforced in full and this should be done if he still
has not started work by that date.( G.O. no. 6414/14-1-43 (4)/1972 dt. 19.11. 1975) (See
Part-A).
(C) Non-payment of instalments due- The rigid enforcement of the contract clauses on
this subject is a matter of discretion. It is often connected with sleeper credit (now
not in practice) or adjustment of other sums, and rigid adherence to the date,
entered in the agreement deed is not always necessary. The principle to be
followed is that the revenue must be realised and that export and occasional
conversion, should not be permitted unless adequate realizations have been
effected. In cases of doubt, reference should be made to the Conservator. The
following realizations should be allowed.
(a) A grace period of 30 days shall be allowed for the payment of instalments and
no late fee charged if the payment is made within this period.( G.O. no. U.O. B-289/
XIV-378-56 dt. 23.8. 1960 ). Also refer A.P.C.C.Fs letter no. 341/9-1(14) dt. 03.11.2012.
(b) A late fee calculated at 10 paise per hundred rupees per day would be payable
if the payment is made after the grace period of 30 days but before the expiry of
60 days. The late fee payable will be calculated for the entire period of delay
including the grace period.
(c) lf the payment is made after the expiry of 60 days, late fee at 20 paisa per
hundred rupees per day would be charged from the date the instalment felt due.
Notes:-
(i) Late fees will be charged on the net instalments due ignoring the amounts of fines and
late fees.
(ii) Thc First instalment is usually payable either on the date entered in the Agreement deed
or at the time of starting work which ever is earlier.
(iii) When a contractor fails to deposit any instalment towards the sale price of a forest lot
and does not start work, the sale is cancelled and the lot resold, no late fee would be
recovered from the contractor.
(iv) Late fee is by way of interest on payments due under agreement and not paid in time.
Interest would therefore be payable till the amount under the contract is not fully paid. It
will be wrong to say that late fee (interest) will be payable only for so long as the
contract remains in force.
(v) The rules and orders regarding export of forest produce and payment of instalments
should be strictly observed and without advance payment no kind of material should be
allowed to be exported from the forests.
(D) Extension of the period of contract -
(a) Small extension within the working season - These can always be allowed
with discretion, if necessary, but the aim should be to make contractors observe
contract dates as far as possible [See also sub para (c) below].
(b) Extension to the following working season - These should never be allowed in
any contract without the Conservator's sanction, as, if one contractor be allowed
such an extension, all the others have a similar claim. In exceptional cases,
extensions on payment can be allowed with the previous sanction of the
Conservator, the justification for the payment being that the contract is considered
as a second year contract. In every such case the standard form used for such
renewals of contracts shall be employed.
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(c) Conservator of Forests should observe that when they grant extension for
working in timber and firewood lots, the following conditions are fulfilled. DFO's
should also be directed to observe these orders:-
(i) Extension fee will be as per para 26(c) of A.P.C.C.F. Working Plans letter
no. 341/9-1(14) dt. 3.11.2012 (See Part-A) for the timber and minor forest
produce lots(excluding fuelwood) and should be charged for the period
considered necessary or on monthly basis. If the work is finished earlier,
the excess amount charged may be refunded. (C.C.F.'s S.O. no. 6701-C/16-
108 dt. 04.2.1957) (See Part-A).
Note:- In special and exceptional circumstances (to be recorded in writing), C.F. may
waive off the extension fee to the extent considered necessary depending on the merits of
each case.{PC.C.F.(Monitoring and Working Plan) letter no. 319/16-3 dt. 24.9.1998}
(See Part-A.)
(ii) The contract will be subject to other general conditions of the existing
agreement deed.
(iii)The contractor will have to pay in advance the wages of a stump counter
where one is engaged and remain responsible for fire protection.
(iv) Extension is not to be given in lots in which the value of left material is
less than l/5th of the sale price.
(v) The charges on account of the deployment of fire watchers exclusively
employed in contractor's lot in which extension has been granted during
the fire season, should be paid by the contractor in whose interest these
fire watchers are engaged.(U.O.no.289/xiv dt. 23.8.1960)
(E) Refunds in consideration of alleged losses -
(a) Where there is a guarantee there is no difficulty, instalments must however,
always be paid in full by the contractor. The question of the refund is separate and
should be considered only after the contract has been carried out in full by the
contractor.
(b) No consideration whatever shall ordinarily be made to alleged losses, unless
very exceptional circumstances can be proved. No such consideration shall even
be shown without the sanction of the competent authority and such sanction shall
rarely, if ever, be given. Marking extra trees is never to be done unless the special
sanction of the competent authority has previously been obtained. Contracts are
never to be given on favourable terms, or without a public auction or calling for
tenders, in considerations of losses on previous contracts. Errors in a sale notice
or genuine misunderstandings at an auction are exceptional circumstances which
would be considered by Conservators.
55. Registration of contractors:
As per G.O. no. 11163/14-2-6/68 dt. 06.5.1977 all forest contractors shall get
themselves registered according to their area of operation to the officer concerned as
under:
Area of Annual Registration Authority Renewal Fee
operation registration fee
Whole State Rs. 250/= *Addl. C.C.F( Management) Rs.100/=
One circle and Rs. 100/= Concerned C.F. Rs.25/=
more than one
Division
One Division Rs.50/= Concerned D.F.O. Rs.25/=
Note: The post of Addl. C.C.F.(Management) has been upgraded to C.C.F. Working Plans.
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56. Forest Lease
(A) No fresh lease or renewal of lease in Forest Land is permitted after the
promulgation of Forest ( Conservation) Act, 1980 without obtaining the prior
permission of the Central Government.
(B) Purposes for which new proposals of lease on forest land shall be entertained, the
cost of Forest land(Premium)/ annual lease rent and the procedure to be followed
for ongoing leases shall be as per Government of Uttarakhand, Forest and
Environment department G.O.no. 156/7-1-2005-500(826)/2002 dt. 09.09.2005 read
with G.O. no. 85/7 ( va. bhu. has.)-1-2007-700(1994)/2007 dt. 21.9.2007. Copies of
orders are appended. (See Part-A).
57. Uttarakhand Forest Development Corporation: (Art. 153 A of F.M. VIII)
(A) The functions of U.A.F.D.C. are:
(a) To undertake removal and disposal of trees and exploitation of forest
resources entrusted to it by the State Govt.
(b) To prepare projects relating to the forestry within the State.
(c) To undertake research programme relating forests and forest products and
render technical advise to State Govt. on matters relating to forestry.
(d) To manage, maintain and development such forests as are transferred or
entrusted to it by the State Govt.
(e) To perform such functions as the State Govt. may from time to,time require.
(B) The conditions for felling, cutting, conversion and harvesting of timber by
U.A.F.D.C. were the same as followed during undivided Uttar Pradesh. These
were issued vide G.O. no. 8865/14-1-1978-1/1978 dt. 07.9.1978. A copy of the
conditions is appended (See Part-A). In addition to it, the conditions for the State
of Uttarakhand as finalized by the P.C.C.F. Uttarakhand (HoFF) and issued by
A.P.C.C.F. Working Plans wide his letter no. 341/9-1(140 dt. 3.11.2012 is also
appended.(See Part-A). Henceforth, these conditions shall be followed in
Uttarakhand.
(C) The procedure for fixation of royalty was amended vide G.O. no. 4888/14-4-83-
1(7)/76 dt.20.9.1983 read with G.O. no. 2977/14-4-89-1(7)/76 dt. 31.10.1989. Royalty
shall be calculated as under: (See Part-A).
(a) Royalty fixed for the previous year.
Add
(b) the percent increase in the timber sale rate of the current year sale price in
comparison to the rate of last year's sale.
Add
(c) abnormal increase in market rate if any .
(d) Negative increase in the sale rate will be taken into account in royalty
fixation.
(e) Royalty will be fixed species wise based on weighted average of royalty
fixed for the previous year for the following six regions:
(i) Yamuna, Bhagirathi and Garhwal circles except broad leaved species of
Lansdowne
(ii) North and South Kumaon circles.
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(iii) Broad leaved species of Shiwalik and Lansdowne Division of Garhwal
circle.
(iv) Western circles.
(v) Central and Eastern circles.
(vi) Southern and Bundelkhand circles.
Note: Central circle (excluding Khatima and Surai), Southern Circle and
Bundelkhand circle are now in Uttar Pradesh.
(D) Late fee and extension fee shall be charged from U.A.F.D.C. as applicable to
contractors.
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CHAPTER-XII
Accounts of Outturn of Forest Produce
Section A- Outturn by Government Agency
58. Use of C-1 register (Art. 159 of F.M. VIII)
(A) All timber, fuel etc. cut and removed by Government agency shall be brought to
depots for sale or other disposal, where it shall be entered once for all in columns
1 to 10 of the depot register form C-l. A separate register shall be kept for timber
and entries should be species wise.
Note: All forest produce which is confiscated to the department by an order of a Magistrate or
becomes departmental property due to compounding of forest offences under the
provision of section 68 of the I.F.A. shall similarly be entered in form C-l
(B) In the case of timber a separate depot number in column 1 shall be given to each
item entered in columns 5 to 10. Each item shall include (see column 7) all pieces
received on one day requiring the same entry in columns 5, 6, 8, 9 and 10. Space
shall be left in the register when necessary to allow for the disposal of a receipt
item in several lots, involving more than one corresponding entry in columns 11
to 18.
(C) In the case of fuel and other produce each kind of produce, such as fuel (as far as
possible by species), charcoal and bamboos each class of fuel, bamboos, etc. shall
be allotted sufficient space in the register for a year's transactions. When
transactions in any class of produce are numerous a separate register shall be kept
for that class. At the close of each month the receipts and disposals of the month
shall be summed up and a balance struck to be carried forward as the first receipt
item of the next month.
59. Use of form C-2 (Art. 160 of F.M. VIII)
When a sale from a sale depot takes place a bill in form C-2 shall be issued in
triplicate and particulars shall be entered in columns 11to 18 of form C-l, whether the
produce sold has been actually removed or not. Payment must, if possible, be taken in
full so that column 16 of form C-l may correspond, with the cash-book. When part
payments are accepted they are to be clearly indicated as such in the cash-book.
Outstandings shall be entered in column 18 of form C-l in red ink which shall be
blackened over when the outstanding is realised. Column 19 of form C-l shall give
references to cash-book items of all payments and explain all disposals other than by sale.
(A) The transactions of each month shall be submitted to the D.F.O. either direct or
through the range officer in form C-3.
(B) As regards timber only the receipts and disposals during the past month in
columns 2, 3, 6 and 10 and 13, to 21 shall be entered. The depot number in
column 1 shall show the reference of disposal entries to receipt entries of previous
months. As regards other produce entries shall be made in all columns, except 8
and 9 and in some cases except 5, 10, 12 and 15. All receipts and sales of the
same class of produce, shall ordinarily be lumped together, but the entries on each
bill not fully paid shall be shown separately.
(C) Form C-3 shall be supported by a copy of each bill in form C-2 and by the
original orders of the D.F.O. sanctioning other modes of disposal.
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61. From form C-3, D.F.O. to maintain C-1 (Art. 162 of F.M. VIII)
From form C-3, the D.F.O. shall maintain form C-l exactly as it is maintained
in depots.
62. Temporary Forest Depot (Art. 163 of F.M. VIII)
If it be found necessary to establish temporary forest depots, at which produce is
collected and measured before proceeding to sale depots, the same forms shall be
maintained and shall be submitted separately, using such columns only as the
circumstances require. In all cases the volume or quantity to be entered in form C-l is that
obtained by measurement or enumeration of utilizable material at the depot.
63. Form C-3 not to be sent to Conservator (Art. 164 of F.M. VIII)
Form C-3 shall not be sent to the Conservator but if the supply of any class of
produce at any depot is of sufficient importance, the Conservator shall call for a monthly
abstract of the opening balances, receipts, disposals and outstandings.
64. Forms C1, C2 and C3 to be also used in Range Offices for minor operations & for
departmental collection of produce for use on Govt. works. (Art. 165 of F.M. VIII)
Forms C-l, C-2 and C-3 shall also be used in Range Offices for minor operations
for which there are no fixed depots or special depot officers. All produce collected
departmentally for use on Government works, such as roads, buildings, fences, etc. shall
appear in forms C-l and C-3, in the same manner as produce extracted for sale. Such
produce shall not appear again in form C-3 until utilization for Government purposes has
ceased, when the D.F.O. shall order the disposal of any balance. Such disposal shall then
appear in form C-3 in the same manner as other departmental sales or disposals.
Note: The disposal of timber in C-1 stock shall be done through the Forest Development Corporation
vide P.C.C.F’S standing orders no. P-V.Ni.-42/16-51 dt. 05.9.1998 read with standing order no.
P.8/16-51 dt. 21.09.1999. ( See Part-A).
65. Use of form C-4 : (Art. 166 of F.M. VIII)
(A) Prescribed form C4(a) is the most important range office monthly record of
outturn and it forms a more or less complete inventory of all the timber and other
forest produce transactions going on in the range, particularly giving the outturn
in volume (cubic meters) species-wise. This register is usually sub-divided into
sections for extraction of forest produce whether by Government agency (C-l), by
purchaser's agency or by free grantees, right-holders etc. In the latter cases it is
based on the returns of forest moharrirs or stump counters who show the numbers
of trees felled by each purchaser etc. by diameter classes species-wise and the
resulting volume assessed by the standard W.P. factors or by actual measurement
prior to export, or in any other prescribed way (See also Art.75(C). The C-4(a)
return is submitted regularly each month to the divisional office where
corresponding records C-4(i) for timber and fuel and C-4(ii) for bamboos and
other minor forest produce are maintained for the whole division.
(B) Such other returns shall be maintained by forest moharrirs and stump counters, as
may be ordered by the Conservator so as to obtain uniformity of procedure as far
as possible. These returns may include :-
(a) record of unmarked trees felled accidentally or deliberately, or those that
have been damaged in the fellings, by the purchaser or other agency.
(b) a weekly, fortnightly or monthly statement to show the progress of the
fellings and conversion in a felling area. Local forms 6 and 6 - A are used
for (a) and (b).
(c) a statement showing the forest produce species wise that actually leaves
the felling area.
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(C) There are new prescribed standard registers in local form similar to tree marking
and other local forest forms, to be used by forest moharrirs and stump counters in
all division, and their work (which is no less important than that of inspecting
staff) should be kept up to the mark by frequent checks by range and felling
officers, A.C.Fs./S.D.OS, and by the D.F.O. The work of these forest moharrirs is
part and parcel of general system of felling and export control.
66. Checking of stock at sale depots. (Art. 167 of F.M. VIII)
The stock at each sale depot must be checked and measured periodically at such
intervals as the conservator may direct , the depot booking being balanced at the time of
checking. A special report of each checking of stock must be submitted to the
Conservator. This forms as an additional check on the accuracy of depot register C-3.
67. Drift depots & use of form C-5. (Art. 168 of F.M. VIII)
(A) All timber collected at drift depots shall be entered species wise once for all in
columns 1 to 13 of form C-5. A copy of form C-5 showing only the receipts and
disposal of the past month shall be sent monthly to the divisional office where a
register in form C-5 shall be maintained for all drifts depots, where existing.
(B) The procedure as regards entries in form C-5, bills (form C-2), cash- book
entries, information to conservator and check of stock shall be exactly the same as
for forms C-l and C-3, (See Arts. 58 to 64 and 66).
Note: (i) Drift timber shall not appear in form C4(i) in divisional offices. A separate register for entry
shall be made.
(ii) Form C-5 shall be used only for timber salved where regular drift operations, as
contemplated by Chapter VIII of the I.F.A., are in force and only such drift revenue as appears
in form C-5 shall be credited to appropriate head in the cash-book.
(iii) Form C-5 (a) and (b) shall be used wherever drift operations take place. See Rules
regulating the Transit of timber and other Forest produce.
68. Forms regarding resin: (Art. 170 of F.M. VIII)
The forms and procedure for resin resemble those for other produce. The forms
are local forms of the department. Resin forms cover the series no. 4 and 5, the last being
the most important as it records progress monthly.( See Arts.140,143 and144).
Section B - Outturn by Purchaser's Agency

69. Use of export Rawannas (Art. 171 of F.M. VIII)
All timber and other forest produce before leaving a forest or felling area, must
be entered in and covered by an export rawanna in triplicate, one copy of which must
accompany it while in transit. For purchaser's agency prescribed form C-6(a), (large and
small size), shall be purchased and used by the contractor or exporter, but there are other
such rawanna forms as well.
70. R.Os. to submit monthly abstract of trees felled and outturn (Art. 172 of F.M. VIII)
(A) The maintenance and submission by R.Os. of their monthly C-4(a) and associate
forms has been detailed in Art. 65. The preceding article deals with the necessity
of using proper rawannas for the export of forest produce by purchasers or
exporters. Another common rawanna C-10 ( See. art.74) which is the authority
for a purchaser to cut or collect forest produce and to export it. It also shows the
price paid by the purchaser for the particular produce and it is important to check
that such rawannas ( which also serve as a cash receipt) are duly entered in the
range cash book. The technique of export and the rules made there under vary in
forest divisions and circles, being largely controlled by executive orders of the
Conservator so as best to suit local requirements, but the overriding necessity in
107
all cases is to prevent illicit export and to safeguard the purchaser in the lawful
extraction of his produce.
(B) Considerable quantity of forest produce mainly timber of coniferous species and
small quantities of tun, shisham etc. are floated by river export. The launching
pass in prescribed form no. B-9 (based on the launching officer's figures) should
show the number of pieces of each species of a particular contractor, their
dimensions and aggregate volume in cubic meters forming each ghal or separate
floatation. It should also show the contractor's property mark and the
distinguishing khudaan mark (as allotted by the D.F.O.) which should be chiselled
in deeply at the ends of each piece. When the ghal is of sufficient size, there shall
be a ghal guard in charge of it, who shall see that the contractor and his
employees faithfully carry out the orders of the Forest Officer responsible for the
ghal movement. Normally the loss in floating operations due to sinkage,
breakages, etc. rarely exceeds 5 percent of the number of pieces of timbers
launched, but exceptionally it might be 10 percent, or even more when there are
floods or other uncontrollable circumstances. To guard against theft, and when the
ghals are very large, a responsible deputy ranger or forester should be deputed to
control operations, as, for example, on the Tons and Yamuna rivers between Tuini
and Kalsi and Gangari and Kalsi.
71. Export through chaukis and use of form C-7 (Art. 173 of F.M. VIII)
(A) When export takes place through export' "chaukis" against revenue paid in
advance by the purchaser ( F..H.B. Vol. Vll paragraph 37), the officer in-charge
of the last check chauki through which the timber passes, shall compile weekly
or fortnightly or monthly abstracts of rawannas in form C-7 which shall be sent
with one copy of each rawanna through the range office to the divisional office.
The R.O. shall retain a copy of form C-7.
(B) These abstracts shall show the state of such purchaser's revenue account and
give full details of the outturn in volume progressively extracted.
To assist the work of check muharrirs (where they are employed) in preparing
form C-7, such muharrirs shall, when so ordered by the D.F.O., maintain a daily register
of rawannas in form C-8. No copy need to be sent to the range office.
In cases where any of the royalty systems are in force, from form C-7 and the
range office cash-book, the Divisional Office shall maintain a ledger account in form C-9
for each purchaser who pays royalty per unit of outturn in advance. There shall be a
separate account with the same purchaser for each separate contract.
In certain cases and when the sale is not under regular agreement, a permit in
form C-10 shall be issued by the R.O. to indicate the exact nature of the timber or other
produce sold and to serve as a proof of the purchaser's (or permit-holder's) right to cut
and collect the same. The permit may be exchanged for a rawanna form C-6(a) at the
place of measurement if so required. There are certain other similar rawannas which
jointly serve as cash receipt and export permit.
75. Entry in C-4(i) (Art. 177 of F.M. VIII)
(A) In cases where there is no system of measurement prior to export, sales will
necessarily be by lump sum, either under an agreement or by permit in form C-
10. The outturn in volume shall be entered in divisional form C-4(i) by use of
108
volume factors per unit sold. Where permits are issued from the Range Office, the
R.O. shall submit a periodical abstract of permits in form C-4(a) supported by a
copy of each permit.
(B) When purchasers dispose of the timber or other produce inside the Government
forests by resale to petty purchasers (known as local sales requiring the
permission of the D.F.O.), the original purchasers must themselves issue permits
to their sub-purchasers and must forward a copy of each permit to the R.O. D.F.O.
shall decide whether these permits shall be used for entries in forms C-4(i) and C-
4(ii) instead of entering the-whole volume sold to the original purchaser.
(C) Where forest moharrirs are employed, R.Os. shall report the number and diameter
classes of trees actually felled monthly on form C-4(a) vide art. 64, and
whenever possible the actual corresponding outturn shall be recorded in form C-
4(a) from forest moharrir's returns, instead of using volume factors.
76. Procedure in case of fuel, charcoal and bamboos (Art. 178 of F.M. VIII)
The procedure in the case of fuel and charcoal (C-4 (i)) and bamboos (C-4 (ii)
shall be the same as for timber except that when the quantity sold is by number of loads,
stacks, volume or weight of fixed classes it may be unnecessary to issue a permit, a
rawanna may be issued in the first instance to be checked at the place of export or at final
destination.
77. Procedure in case of minor forest produce (Art. 179 of F.M. VIII)
(A) Minor produce being usually sold by lump sum contracts without any export or
measurement system, its value instead of its volume shall ordinarily be entered in
form C-4(ii) in the divisional office direct from range-cash-books. Where possible
some estimate or volume exported should also be made and entered.
(B) Where any system of measuring actual outturn is in force, or sale is by permit per
unit of quantity, the procedure shall be the same as for timber or fuel.
(C) Where much detail of minor produce is necessary, separate registers of form C-
4(ii) with columns to suit the circumstances may be utilised.
(D) Each kind of produce sold separately is to be recorded separately in form C-4(ii).
78. Copies of forms C-4 (i) C-4 (ii), C-6, C-6(a), C-7, C-9 and C-10 not to be sent to
Conservators (Art. 180 of F.M. VIII)
No copies or abstracts of forms C-4(i), C-4(ii), C-6, C-6(a), C-7, C-8, C-10 shall
be sent to the Conservators.
Section C - Outturn by free grantees, right holders and concessioners.

Procedure for export by free grantees, right holders and concessionists. (Art. 181of
F.M. VIII)
79. The outturn (whether by volume, weight, head loads, etc. or such other local unit)
removed by free grantees, right holders and concessioners must be duly recorded in the
appropriate section of the range office C-4(a) register, and proper rawannas ( which are
usually local forest forms modified to suit particular requirements) may be used to cover
its collection and removal. (See Arts. 65 and 74).
80. Form C-6(b) is generally but not always used for such purposes and may be issued
directly in the first instance, or later on at a depot in exchange for a permit in form C- 10
or such other local form in use. The columns in form C-6( b) are adaptable for removal
of produce both free or on some system of value payment.
109
81. In every case the rawannas must show the name of the holder, the area from which the
produce (to be specified) may be removed and the duration of validity of the permit.
82. Reporting of outturn including grazing (Art. 182 of F.M. VIII)
(A) The outturn shall be reported to the Divisional Office in form C-4(a) supported by
the rawannas and entries shall be made in divisional forms C-4(i) and C-4 (ii) on
the same system as for sales (see arts. 70, 75 and 77). Separate registers shall be
kept in form C-4(i) and C-4(ii) for produce given free. Produce at privileged
rates shall be entered in the sale registers, but separate from ordinary sales. No
copy shall be sent to the Conservator.
(B) The number of cattle grazing free of charge shall be reported by R.Os. in such
local forms as are customarily used or as circumstances may require, and if
necessary a register may be maintained in the Divisional Office in form C-13.
Cattle grazing at reduced rates shall always be entered in form C-13.
83. Register of free grants and supply at privileged rates including grazing (Art. 183 of
F.M. VIII)
(A) In all divisions where produce or grazing is given free or at privileged rates to
villagers under forest settlement rights or concessions a register shall be
maintained in Range Offices recording the quantities given to and the number of
cattle grazed by, each villager annually. The register shall be written up from the
rawannas and local grazing forms. Entries shall be made in pencil until the total
for each village can be inked in at the close of the year. The register shall be
printed showing the sanctioned quantity of produce for each purpose and the
sanctioned number of cattle for each village. The authorities for the sanctions
should be noted in each case. This is known as the register of Rights and
Concessions.
(B) Produce sold to concessioners and cattle grazed at privileged rates shall be entered
on this form with an extra column for "amount Paid".
(C) As somewhat different registers will be required to suit different localities, hence
the registers will be local. The register shall be maintained in range offices, but no
copy shall be sent to the Divisional Office. It is important to check all such local
registers during range office inspections by the D.F.O.
(D) In divisions where there are registered local forms suitable for this purpose, such
forms should be used.
84. Special free grants: use of form C-16 (Art. 184 of F.M. VIII)
Grants of produce given free or at reduced rate by special order shall, in addition
to the export procedure laid down in Arts. 79, 82 and 83, be entered in Range Offices in
form C-16. A copy shall be sent to the Divisional Office, where a similar register shall be
maintained and a copy thereof shall be sent to the Conservator monthly, stating the
authority for such grants.
85. Power to sanction Forest produce free or at reduced rates (Art. 185 of F.M. VIII)
The Government of Uttar Pradesh vide G.O. no. A-2-2015/dus-99-24(15)/95 dt.
13.5.1999 read with G.O. no.A-2-1271/dus-2000-24(15)/95 dt. 19.9.2000 have laid down the
conditions for issuing timber on reduced /reasonable rates in the hill areas. Copies of both
the orders are appended and shall be referred to as and when required (See Part-A). No
timber shall be given free of cost. Subordinate forest officials are not eligible for free
timber or at reduced rates.
110
86. Value of produce given free/privileged rates. (Art.188 of F.M. VIII)
The value of all produce given free shall be calculated for the annual report from
form C-4(i) and C-4(ii) by multiplying the totals for the year by rates to be fixed for each
class of produce. The full value thus calculated of produce sold at privileged rates and the
full grazing dues, less the amounts paid, shall be included in the total value of produce
given free.
Section D - Revenue demands and outstandings
87. Use of C-12 (Art. 189 of F.M. VIII)
(A) All revenue payable for timber and other produce sold under an agreement shall
be paid in one or more instalments on fixed rates. Such instalments may include
all or part of the advances of royalty per unit of outturn (see Art. 73) and all or
part of the excess security realised, if any , vide Art.50(C)(c). The contracts and
instalments due shall be entered in prescribed form C-12 in the D.F.O's office
after the auction commencing from the opening of the financial year. The amount
of instalments shall be entered in red ink. Each sale shall be given a serial number
and sufficient space shall be left for alterations and additions. There shall be three
copies, i.e. one each for the Divisional office, the Camp office and the
Conservator's office. Every range office shall also be duly informed of the
contracts sold pertaining to his range, the instalments and the dates on which due.
(B) When any instalment appears in a range cash-book as having been paid,
corresponding entry in form C-12 shall be made in the Divisional Office. The
camp copy shall be similarly dealt with on receipt of the classified abstract of
revenue (F.A.R. para 182) and shall then be compared with the Divisional Office
copy.
(C) An abstract of realisations and outstandings in form C-12 (a) shall be sent
monthly to the Conservator, together with note of all changes (by reference to the
serial numbers) and additions. The abstract shall show the following particulars :
Items Amount
Rs. P.
1. Demand due up to the end of the preceding month.
2. Added during the month.
3. Total demand fallen due.
4. Deduct contracts cancelled during the month.
5. Net demand.
6. Collected up to the end of the preceding month.
7. Collected during the month.
8. Total collections.
9. Balance due at the end of the month.
10. Remarks explanatory of the balance
(D) R.Os. shall receive a copy of the entries concerning their range and shall keep it
up to date. They shall not send any return in this form to the Divisional Office,
but should inform the D.F.O. of all payments of instalments (specially during
March) as soon as possible.
88. Grazing demand: Use of C-13 (Art. 190 of F.M. VIII)
(A) The demand, realisation and outstandings on account of grazing on payment shall
be entered in the Divisional Office by ranges in form C-13 from range office
grazing returns and range cash books. Separate registers (or separate sections of
the same register), may be maintained for cattle grazing at full and at privileged
rates. The register need not be maintained for cattle grazing at privileged rates
111
when the revenue is collected by the district authorities and paid in lump sum but
when such revenue is not paid in advance the total amount due, realisations and
outstandings shall be shown in form C-13.
(B) The supplementary grazing forms, viz., permits, passes, enumeration lists and
Range Office returns, used for compiling form C-13, shall all be local forms
devised to suit local circumstances.
89. Petty demands: Use of form C- 14 (Art. 191 of F.M. VIII)
(A) Any revenue demands sanctioned by the D.RO. prior to realization which does
not appear in forms C-l, C-5, C-9, C-12, or C-13 (including item of revenue of a
routine nature) shall appear in the Divisional register of petty revenue demands,
form C-14. The amount and particulars of such petty revenue demands, may be
entered in red ink and the procedure shall be the same as for form C-12 (see art.
87(B)).
(B) The range officer must maintain his register (C-14) of petty demands as
sanctioned by the D.F.O. and should recover it without undue delay. A similar
register for demands due from forest cases compounded (see Art. 162(B) is also
kept in both range and camp offices,
(C) Recoveries from subordinates for losses of, or damage to, Government
property through negligence are, not fines and shall appear in form C-14 as also
amounts due from contractors for trees, etc. felled or damaged.
90. Copy of forms C-13 and C-14 not to be sent to Conservators (Art. 192 of F.M. VIII)
Ordinarily no copy or abstract of forms C-13 and C-14 shall be sent to the
Conservator, but an abstract of the demand, realizations and outstandings on these forms
shall be supplied, when called for, in cases where large sums are involved.
91. Outstanding of Revenue and use of C-15 (Art. 193 of F.M. VIII)
(A) (a) The form C-12 (for entering security, installments and recoveries) has
been devised for use in divisions to facilitate a close watch on the progress of
recoveries and liquidation of outstandings. D.F.OS, should ensure that lot wise
accounts are maintained in these forms (bound into a register of convenient size)
from 1st April each year.
(b) At the end of the financial year, all outstandings of revenue should be
brought on form C-15 which is an annual form. This form is not used in Range
Offices and contains the outstandings from forms C- 1, C-5,C-9, C-12, C-13 and
C-14.
(c) A copy of C-15 shall then be forwarded to the Conservator. Realizations
of such outstandings shall then be entered on form C-15 as they occur. Before
January 15 each year the form for the preceding financial year shall be sent again
to the Conservator showing all subsequent realizations and sums written off (if
any) under the D.F.O's powers . At the same time application shall be made for
sanction to write off larger sums, if there be any such items. See Art. 91(F). An
explanation shall be attached in regard to any sums that are neither recovered nor
to be written off.
uksV%& ljdkjh ns;ksa dh olwyh rRijrk ls djus ds fy, tgka vko';d gks fof/kfofgr voihM+d mik; Hkh iz;ksx esa
yk;s tk ldrs gS ¼'kklukns'k la0 vkj0 ,e0 ,l0& 2165@ nl&4@78 fnukad 22@23 twu 1978½
(d) The D.F.Os. should also report to their C.Fs every month (by 10th of each
month) the net position regarding outstandings of revenue of all the previous
years in the prescribed form.
112
(e) Conservators in turn will submit in duplicate to the C.C.F., the
consolidated return of outstanding in the prescribed form by 15th of each month.
(f) P.C.C.F. in turn shall submit to Government a return to outstanding
consolidated for the whole State in the prescribed form to the Government by
20th of every month.
uksV%& ou o"kZ dks vk/kkj ekudj orZeku ns;ksa vkSj cdk;k ns;ksa dk fu/kkZj.k fd;k tk;sxkA pwafd ou o"kZ nks foRrh;
o"kksaZ rd pyrk gS ¼vDVwcj ls vxyh o’kZ ds flrEcj rd½ vr% ou foHkkx ds fy;s fdlh ,d o"kZ eas igys okys
ns;ksa ds fo:) cdk;k esa ml o"kZ rFkk mlds vxys o"kZ ds fy;s **orZeku ns;** ekuk tk;sxk vkSj bl vof/k ds
vfrfjDr vU; ns; cdk;k ns; ekuk tk;sxkA
(eq0v0 dk i= la0 ys0 v0 525@2-&2 ¼th½ fnukad 9 vDVwcj 1975)
(B) Amounts relating to the previous year, which is possible to realize should be
recovered before January 1, using sections 82 and 83, of the I.F.A. and the
Public Money (Recovery of Dues) Act. 1965 when necessary. See note (ii)
below.
(C) Collectors and Deputy Commissioners should, when desired to do so, recover
arrears due to the Forest Department under section 82 of the I.F.A. or the Public
Money ( Recovery of Dues) Act, 1965. See Note (ii) below.
(D) When a D.F.O. requires a Collector's assistance, he shall furnish him with a
certificate stating the amount and date from when it is due, and the name and
address of the defaulter. It shall be the Collector's duty to recover the sum without
delay. If, however, a demand is disputed and the Collector considers that there are
good grounds for suspending its enforcement pending further investigations he
should return the certificate to the D.F.O. with a note to that effect and a
memorandum of his reasons for suspending the demand, and the latter officer
shall then prepare a statement of the case for orders of the Conservator.
uksV% (i) ftykf/kdkfj;ksa ls olwyh ds ekeys dks lfØ; :i ls ijlw djus ds fy;s izHkkxh; oukf/kdkfj;ksa dks de ls
de gj rhu ekg ckn ftykf/kdkjh ds vfHkys[kksa dk foHkkx ds vfHkys[kksa ls feyku djkuk vko';d gS ftlls
nksuksa vfHkys[kksa esa dksbZ fHkUurk u jgsA feyku ds lkFk lkFk la;qDr :i ls gj ekeys dks Hkh ijlw fd;k tk;A
¼'kklukns'k la0 7183@14&2&1978 fnukad 21 tqykbZ] 1978½
(ii) The Government has ordered that the practice of recovery of forest dues under the
Indian Forest Act, 1927 be discontinued and such amount should in future be recovered
as arrears of land revenue under the Public Money (Recovery of Dues) Act, 1965 as
amended from time to time. ( G.O. no. 1744/xiv-B-475/1965 dt. 19.8.1968)
(E) (a) olwyh izek.k i= tkjh djus ds ckn olwyh dks fu;af=r djus ,oa olwyh izfØ;k lEcU/kh vkns'k tkjh
djus ds fy, 'kklu dk jktLo foHkkx l{ke gSA bl izkfo/kku ds izfrdwy ;fn ftykf/kdkjh ds dk;kZy; esa
olwyh izek.k i= izkIr gksus ij mlds lEcU/k esa izek.k i= Hkstus okys izkIrkf/kdkjh vFkok lEcfU/kr foHkkx ds
vU; vf/kdkfj;ksa ls dksbZ vkns'k izkIr gksrs gS rks mUgsa ftykf/kdkjh }kjk rc rd dk;kZfUor ugha fd;k tk;sxk
tc rd vkns'kksa dk vk/kkj fdlh l{ke U;k;ky; ;k izkf/kdkjh }kjk vihy ;k fuxjkuh esa ikfjr vkns'k u gksaA
;fn ftykf/kdkjh mu vkns'kksa dks dk;kZfUor djuk vko';d gh le>rs gSa rks os] blds fy;s 'kklu ds jktLo
vuqHkkx ¼7½ ls vkns'k izkIr djsaxsA ¼'kklukns'k la[;k 112@ 37@74 ¼714½ jktLo&7 fnukad 28 tuojh 1975]
285 @ 4&66 ¼2&284½ jktLo ¼?k½ fnukad 30 vDVwcj] 1969 rFkk 17@d& 5&66 jsosU;q ¼Mh½ fnukad 5-11-66½
(b) olwyh izek.k i= tkjh gksus ds i'pkr fdlh Hkh ifjfLFkfr esa iz'kkldh; foHkkx cdk;snkj ls /kujkf'k
izkIr ugha djsxs] oju~ ftykf/kdkjh ds ikl gh mls tek djus dh fgnk;r cdk;snkj dks nsaxsA ysfdu foHkkx dks
;g NwV gS fd cdk;s dh olwyh izek.k i= okil ys ysa vkSj cdk;s dh olwyh dh iwjh ftEesnkjh mlds ckn
Lo;a ys ysaA ¼'kklukns'k la0 112@37@74 ¼714½ jktLo&7 fnukad 28 tuojh 1975½
(c) uku fjdojh lfVZfQdsV tkjh fd;s tkus dh ukScr vkus ij] ou rFkk jktLo foHkkx ds vf/kdkjh }kjk
uku fjdojh lkfVZfQdsV tkjh fd;k tk;sxk A ftykf/kdkjh }kjk ;g lwfpr fd;s tkus ij fd veqd cdk;snkj
ls olwyh lEHko izrhr ugha gksrh vkSj la;qDr tkap dh vko';drk gS] ou foHkkx ds l{ke Lrj ds
vf/kdkjh@deZpkjh dks la;qDr :i ls tkap gsrq ukekafdr dj fn;k tk;sxkA ¼'kklukns'k la0
7183@14&2&19 78 fnukad 21 tqykbZ 1978½
113
(F) Power to write off irrecoverable revenue (Art. 194 of F.M. VIII)
The head of Department is empowered to write off such revenues up to
Rs. 10,000/= only vide Delegation of Financial Powers G.O. no. 562/xxvii(7)/2010
dt. 24.5.2010.
(G) Writing off of outstanding of current year (Art. 195 of F.M. VIII)
Outstanding relating to the current financial year shall be written off under
proper authority from forms C-l, C-5, C-12, C-13 and C-14 as soon as possible
after they have become irrecoverable. The sanctioning order shall be quoted in
those forms against item written off.
Section E – General
92. Seizure of property (Art. 196 of F.M. VIII)
(A) Forest produce and other property seized in connection with offences against
forest law shall be entered by R.Os. in form C-l7 without delay. Each entry shall
be given a serial number with date and other necessary particulars and each item
seized shall appear once only. Disposal shall be entered when effected . A
monthly return in the same form shall be sent to the Divisional Office showing
only seizures and disposals of the month. The divisional register shall in the same
way show each seizure item once only, disposals being entered subsequently. No
return shall be sent to the Conservator.
(B) Forest property seized in connection with breaches of agreement deeds or of
executive orders does not appear in form C-l7.
(C) When the sale of seized forest produce is sanctioned by the D.F.O. (see note
below), it immediately becomes a petty revenue demand and shall be entered in
C-l4 in the ordinary way. Seized forest produce, in certain cases, may be ordered
to be transferred to C-l stock instead of being put to sale. In that case it will be
entered in C-l stock register. Also see Note below Art. 58(A). Tools etc. which
are ordered to be kept as Government stock shall be entered in form D-2 or D-4
(if these are consumable articles) (See Art. 99).
Note :- Under Chapter IX of the Indian Forest Act D.F.O. possess power of seizure of any forest produce
together with all tools, boats, vehicles or cattle used in committing forest offences. The power of
confiscation, however (except the timber and forest produce which is the property of Government),
rests with the Magistrate concerned. It is, therefore , necessary to obtain the Magistrate's order of
confiscation before disposing of any seized property or produce.
93. Accounting of forest produce (Art. 197 of F.M. VIII)
The system of accounting for forest produce as detailed in this chapter is based
partly on the necessity of recording the outturn of forest produce in such a way that, at
the close of the year, the figures required for the forms accompanying the annual
administration Report shall be readily available and partly to ensure that all forest
produce is cut, collected and removed under proper authority.
94. Adherence to rules (Art. 198 of F.M. VIII)
(A) Conservators are responsible that the principles underlying the accounts of all
export of forest produce are maintained on the lines laid down in Arts. 58 to 92.
If changes of principles are deemed advisable they may be introduced only with
sanction of Conservator after consultation with the P.C.C.F., A.P.C.C.F. Working
Plans and C.C.F. having jurisdiction over the circle who will if necessary apply
to the Govt. for sanction to introduce changes into this Manual. Local forms may
be made use of only to supplement the prescribed forms and not to replace them
114
(B) Conservators are also responsible for the general system of export adopted, and
for there being no unnecessary variety of procedure in the principal export
systems.
95. Monthly timber and sale returns (Art. 199 of F.M. VIII)
Monthly timber and sale return, if called for under Arts. 60 and 66, will enable a
check to be made by the Conservators , with the classified abstract of revenue ( F.H.B.
Vol. VII para162) and the opening and closing balance shall be tallied. form C-l6, the
return of special Free grants (see Art. 84) shall be scrutinized by the Conservator. Form
C-15 ( Art. 91) is no less important.
115
CHAPTER- XIII
Accounts of Live and Dead Stock
96. Return of live stock. (Art. 200 of F.M. VIII)
(A) In the divisions/ circles where Government elephants or other animals stock, are
kept, returns of livestock, together with a statement of the cost of up-keep and of
the work on which they have been employed, shall be submitted to the
Conservator annually on July 15 in form D-l. After every five years their cost
should be revalued keeping in view their market value and health.
(B) The Ministry of Environment and Forests, Government of India vide letter no. 9-
5/2003-PE dt. 8.1.08 has issued detailed guidelines for care and management of
captive elephants. It is appended.(See Part-A). All State Governments were
directed to frame appropriate rules based on these guidelines. To facilitate this
process for Uttarakhand, the rules made by Government of Kerala and
Government of Tamil Nadu are also appended.(See Part-A).
(C) The account of Live stock in mini zoo/ zoo shall be sent annually to the Central
Zoo Authority in prescribed proforma as per instructions of Central Zoo
Authority.
97 D-2 Register (Art. 202 of F.M. VIII)
(A) All officers in charge of ranges and divisions (including all Direction, and
General Direction Divisions) and sub-divisions shall enter all stores, tools and
plant, when received or disposed off, on form D-2 in the manner prescribed. As
many columns as are necessary shall be allotted to each class. Divisional offices
shall make entries by ranges or administration units and shall show transfers from
one range unit to another, and their own issues and receipts. Receipts due to new
purchases and issues due to writing off will have no corresponding entry in
another range/unit; hence they shall be entered in brackets. In Range/Unit offices
and in divisions where all stock is returned to. a central depot., each page of the
register shall show a series of years instead of names of ranges.
(B) No copy or any kind of monthly or periodical return of stock shall be sent to the
Divisional Office from Range/Unit Offices except stock issues and receipts in
forms D-3 and D-3(a) (see Art. 98). No copy shall be sent to the Conservator.
Once during the year the Range/Unit and Divisional register should be compared
and all discrepancies found shall be promptly adjusted. The store Keeper or the
Store Clerk, as the case may be, should be made personally responsible for this
job. The periodical checking and inspection of stock by range officer and D.F.O.
is of paramount importance.
(C) The D-2 stock articles should be checked physically by the DFO/ACF once every
year who should sign a certificate on the Divisional as well as Range stock book
of having done so. The verification should be based on the book balance of
Divisional Stock Register which should be fully checked before starting the
physical verification.
(D) The verification of the store should be done in presence of the officials
responsible for the custody of the store or a subordinate deputed by him. A
statement of all loss, shortages and damages as well as of unserviceable articles to
be condemned should be prepared and finalised accordingly. Serious Losses or
shortages as well as any matter requiring general orders should be brought to the
notice of C.F.
116
(E) Range Officers should carry out annual verification in a similar manner and
forward their certificate of verification to D.F.O.s for their information.
98. Issue and receipt of stocks in D-3 and D-3 (a). (Art. 203 of F.M. VIII)
(A) The proper maintenance of form D-2 depends on the following system of stock
issue and receipts forms-D-3 and D-3(a).
(B) An officer issuing stock shall send out with it a page of his issue book (D-3), he
shall receive in return a page of a receipt book (D- 3(a)), and shall paste it on to
the corresponding counterfoil in his issue book.
(C) An officer receiving stock shall issue a receipt in D-3(a) and shall paste the page
of the issue book which he received with the stock opposite to the counterfoil of
the receipt.
(D) When an Officer issues stock to some one who does not keep a register, such as a
forest guard, contractor etc. the procedure will be different, as such persons
cannot be provided with receipt and issue books; moreover it is only a temporary
issue and not a permanent transfer. In such cases the receiver shall return the page
of the issue book with an acknowledgment on it shall be repasted on the issue
book. When such stock is returned the issue book page shall be endorsed
accordingly. Range stock should not be left with forest guards and others for long
periods unchecked. Stock receipts from forest guards, etc. should be invalidated
once a year and their stock articles inspected. Officers shall keep separate issue
books for permanent issues to other officers and for temporary issues within their
own charge. Before the annual stock checking every page in the latter book must
have been endorsed for return of stock. When new stock is purchased by the
D.F.O. it shall be first entered as received in Divisional office and then as
distributed. The plus and minus entries shall not be made until the receiving
officer's receipts have been received and pasted in the issue book.
(E) When a R.O. is allowed to buy stock directly, he shall send a receipt to the
Divisional office. Such purchase shall be distinguished in his receipt book by
there being no issue book page to paste in. Similarly when he is ordered to write-
off stock he shall send an issue page to the Divisional office and will have no
receipt to paste in. Such issue pages must show full particulars of the disposal of
the discarded stock. In both cases his D-2 register must also show the transactions
and the number and date of the D.F.O.’S order sanctioning it.
(F) When stock is interchanged by R.O.s. each shall send a carbon copy of his issue
and receipt book page respectively to Divisional offices. No entry relating to
range distribution shall ever be made in the Divisional office until the necessary
receipt and issue forms prescribed above for various cases have been received.
(G) In divisions where R.O.s do not keep stock registers but return everything
annually to a central stock depot, R.O.s may be treated by the Stock Officers in
the manner prescribed for forest guards and other temporary receivers.
(H) Transaction must be recorded in the stock book as soon as they occur. The
ministerial head of the offices, S.A.O./ A.O./ C.A. as the case may be, should
verify at the end of every month with reference to the classified abstract of
expenditure and inventories of articles received from other offices, if any, that all
purchases made and articles received from other offices during the month have
duly been recorded in the stock book. The Store Keepers should also be equally
responsible for this.
(I) A distribution list of Govt. property ie. furniture, computers etc. should be
maintained to show its distribution amongst the various officers and sections of
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the office. An up-to-date list of the furniture and other Government property
allotted to each office or room should be kept hung-up in that room to enable a
check with the actual stock at the time of annual verification.
(J) Articles must not be held in excess of the requirement than required for a
reasonable period. The D.F.O. should make a report of surplus articles to the
competent authority (C.F.) classifying them as either serviceable or obsolete. The
latter will issue necessary orders for the same whether it should be retained or
sold.
99. Use of D-4 register in case of consumable stores. (Art. 204 of F.M. VIII)
(A) Form D-2 shall not be used in Divisional and Range offices for consumable
stores, such as paints and varnishes, nails etc. which, when issued are generally
used up. Such articles shall be entered on form D-4. Sufficient space for a year's
entries shall be allotted to each such class of stores. The balance shall be struck
whenever any transaction is made and at such intervals as may be found
convenient. The decreases in quantity by use in buildings etc. shall not require
writing off. Such stores shall also not appear in form D- 5 (See Art.100).
(B) The physical verification of D-4 articles should be done by the DFO/ACF after
every six months.
(C) Since it is not practicable to issue D-3 for all supplies of petty D-4 articles, the
acknowledgements of the receipts should invariably be obtained either on their
indents or in remarks column of the D-4 register.
100. D-5 return. (Art. 205.A of F.M. VIII)
(A) A return (form no. D-5) of stores, tools and plant shall be submitted to the
Conservator by D.F.OS, once a year on July 1 for the past financial year. This will
be based on the figures shown in D-2 register. The balances of D-4 register will
not be included in this return.
(B) Stores, tools and plant should ordinarily be classified as follows :
(a) Camp equipment.
(b) Office furniture.
(c) Rest-house furniture.
(d) Drawing and Surveying instruments.
(e) Tools.
(f) Machinery.
(g) Miscellaneous.
Other classes may be added when necessary.
(C) Since the D-5 is virtually a copy of D-2 the balance shown in D-2 at the close of a
year must tally with those shown in D-5, a certificate to this effect, that balances
shown in this return duly tally with those shown in D-2 register should therefore,
be recorded in D-3 by the Divisional Forest Officers.
(D) As regards the types of stores, tools and plant in working plan divisions, Chapter-
II of the National Working Plan code, 2004 shall be referred.
101. Procedure for purchase and issue of stores. (Art. 205.B of F.M. VIII)
(A) The purchase of stores required for use in the department shall be regulated by
The Uttarakhand Procurement Rules, 2008 read with Government of
Uttarakhand G.O. no. 203/xxvii(7)/2009 dt. 21.7.2009, G.O. no.
258/xxvii(7)/2008 dt.22.8.2008 and G.O. no. 215/xxvii(7)/2009 dt.25.8.2009.
The rules are self explanatory hence not being repeated here. A copy of the
Procurement Rules, 2008 and the orders quoted above are appended.(See
Part-B)
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(B) E-Procurement system shall be adopted for
• Services and Stores of value Rs. 5 lac and above.
• All kinds of construction works of more than Rs. One crore.
(Government of Uttarakhand G.O. no. 102/xxvii(7)/2011 dt. 6.7.2011). (See Part-B).
102. With a view to establishing reliable sources and maintaining the quality of goods to be
procured, the Valuation and Technical Advisory Committee of the department formed
by the P.C.C.F (HoFF) vide his Office Order no. k-1713/4-2 dt. 29.1.2010 (See Part-A)
should be approached after-seeking necessary funds and financial sanctions of the
appropriate authorities.
103. Issues relating to non compliance of The Uttarakhand Procurement Rules, 2008 shall
be dealt as per P.C.C.F. (HoFF) Office Order no. k-2172/2-41 audit dt. 20.3.2012.
(See Part-A).
104. Before effecting new purchase, the existing balance of the same must be ascertained and
in no case surplus store should be purchased.
105. To ensure that all stores purchased are duly entered in D-2 or D-4 registers, no vouchers
pertaining to purchase of stores will be passed by the D.F.O./competent authority without
a clear entry on the same showing the item and page numbers of the D-2/D-4 register
against which it has been entered.
106. When materials are issued from stock, the official in-charge store should see that a
requisition or indent in proper form has been made by the indenting Officer duly
approved by the D.F.O./competent authority. No issue should be made to any one without
compliance of the above instructions.
107. Although the stock register will be maintained by the Store Keeper and Range Officers
but the over all responsibility of the same will be of the D.F.O./ head of office. He
should, therefore, see that the certificate of stock entries of all store article are given by
the Store Keeper in the classified abstract of expenditure of every month. He should also
see that physical verification of store is regularly done bv the ACF/SDO. Where no
ACF/SDO are available, the D.F.O. himself should arrange the physical verification. The
physical verification of the store of higher offices, where ordinarily there remains no
gazetted assistant may be entrusted by the Head of Office to any gazetted officer
available locally.
108. Procedure and limits regarding writing off, Financial powers for purchase and sale
of stores. (Art. 205.C of F.M. VIII)
(A) Calculating Depreciation value of Stores.
For the following Stores item the depreciation value shall be calculated as under:
Sl. no. Stores item Admissible depreciation
%
1 Car/ Vehicles 20%
2 Electronic Office equipments ( Fax/Photostate 25%
machine, telephone system, PBX system,
Calculators, Electronic typewriters etc.)
3 Office Furniture 10%
4 Office furnishing 10%
5 Stationery 10%
6 Electric Appliances( ACs, Refrigerators, Fans, 25%
Lights, TV, V.C.R./ V.C.P. Heaters, Water
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cooler, Geyser etc.)
7 Storage system 10%
8 Mechanical Appliances (Typewriter, 25%
Duplicating Machine, Punch Machine,
Building Machine, Mechanical calculating
Machine etc.)
9 Other Electrical Appliances 25%
10 Other Appliances 25%
11 Any other consumables 10%
12 Computers 60%
The depreciated value for each item can be calculated by multiplying the cost of
the item with the corresponding factor for the time passed since its purchase and the
admissible depreciation percent as given below:
Depreciation 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
%
10% 1 0.90 0.81 0.73 0.66 0.59 0.53 0.48 0.43 0.38 0.35 0.31 0.28 0.25 0.23 0.20
20% 1 0.80 0.64 0.51 0.41 0.32 0.25 0.21 0.18 0.13 0.11 0.09 0.07 0.05 0.04 0.04
25% 1 0.75 0.56 0.42 0.31 0.24 0.18 0.13 0.10 0.08 0.05 0.04 0.03 0.03 0.03 0.02
60% 1 0.40 0.15 0.06 0.03 0.01
Note: One year from the date and year of purchase shall be treated as 0 year. For convenience a period
of more than 6 months may be treated as one year and need not be considered if less than six
months.
Example. On 15.1.2005 an office chair was purchased for Rs. 5000/=. The
depreciated value of the Chair on 30.3.2010 will be calculated as follows:
i. 15.1.2005 to 14.1.2006 will be 0 year. The cost will remain the same.
ii. 15.1.2006 to 30.3.2010 will be 4 years 2 months 15 days .i.e. 4 years.
iii. Depreciated value would be Rs. 5000/ multiplied by 0.66 = Rs.3300/
( Since depreciation % for office furniture is 10%)
The above is based on Government of Uttar Pradesh, D.O. letter no. 1223/28-12-
2000 dt. 14.12.2000. (See Part-B).
(B) Procedure for condemnation and auction of Government Vehicles. (Art. 205.D
of F.M. VIII)
The criteria for condemnation and auction of government vehicles is detailed
in Government of Uttar Pradesh, Transport department G.O. no. 3817/30-4-24 km-76
dt. 31.10.1986 read with G.O. no. 663T/30-4-24 km-86 dt. 18.2.1987, G.O.no. 3087T/30-
4-38/90 dt. 27.8.1992, G.O. no. 2747/30-4-97-24km/76 dt.4.10.1997 and Government of
Uttarakhand, Transport department G.O. no. 94/pari/2001 dt. 7.5.2003. Copies of all
the orders are appended.(See Part-A).
(C) Procedure for condemnation of Wireless sets etc.
It is clarified that for condemnation of wireless sets, the State Government
has not issued any guidelines for the Department. Thus the provisions laid down in
the latest edition of the All India Police wireless Manual on equipment standards
and Report on serviceability of equipment and yardstick for spares for wireless
sets issued by Director, Police Telecommunications, Directorate of coordination
(Police wireless), Ministry of Home Affairs, New Delhi should be followed. The
S.P./S.S.P. of the district should be approached for further guidance and action.
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(D) The financial powers for purchase and sale of Stores are detailed in Delegation of
Financial powers issued by Government of Uttarakhand, Finance section-7 G.O. no.
562/xxvii(7)/2010 dt. 24.5.2010. (See Part-B) read with Government of Uttarakhand,
Finance audit cell G.O. no. 245/xxvii(7)/2012 dt. 22.11.2012 (See Part-C).
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CHAPTER- XIV
Annual Reports and forms
109. Submission of Annual Administrative Report. (Art. 207 of F.M. VIII)
(A) A brief Annual report or statement of progress in each division, for the financial
year ending from April to March 31st shall be submitted to Conservators by
st
D.F.OS, on or before June 1 in the form prescribed. The report shall be
accompanied by the Annual Returns in the forms prescribed, and by such other
returns as the Conservator may direct.
(B) On receipt of the above mentioned divisional annual reports and returns, the
Conservator shall prepare a short report for the circle, and shall check and
consolidate the divisional returns for the circle. He shall then submit the
consolidated, circle report to the C.C.F. (Publicity & Extension), so as to reach
the latter by July 1st.
(C) The C.C.F. (Publicity & Extension), shall then compile for printing and
publication of the Forest Administration Report for the State from the circle
reports. The circle returns which accompany the circle reports shall be
consolidated for the State Forest Administration Report in the prescribed forms as
appended.
(D) The draft Forest Report shall be submitted to P.C.C.F. (HoFF) for his final
approval.
(E) Copies of the finally approved draft of State Forest Administration Report shall
be printed in required numbers for distribution to concerned.
(F) A copy shall also be uploaded in the Department’s website.
110. General Principles for compilation of Annual Administrative Report. (Art. 210 of
F.M. VIII).
In compiling the State Report (and also the Circle and Divisional Reports so far as
practicable) the following general principles should be observed;
(A) The annual report should be as brief as possible provided that it says all that is
needed for an intelligent comprehension of the meaning of the facts and figures
and of the salient features of the year's work.
(B) It should contain summaries of only relevant statistics (while details should be
given in the appendices or forms). Explanations of really important or suggestive
variations in statistics may be given.
(C) Repetitions or mere paraphrasing should be strictly avoided.
(D) All attempts to offer explanations of variations in the figures which are not
important or unusual should be excluded unless the fact alleged in explanation is
in itself important enough to demand mention.
(E) The idea that it is necessary to say something should be discarded and it should be
recognised that the briefer the report the better.
(F) Unnecessary introduction of a large number of tables of statistics in the body of
the Annual Report should be avoided. Comparative statistics, where required to
be given should be brief and simple. The body of the report should, so far as
possible be in the narrative form.
(G) The number of maps or diagrams should be restricted; they should be placed at
the beginning or end of the volume.
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(H) Tables of statistics should not be printed sideways on a page unless distinct
economy of space thereby results. The foolscap size lends itself easily to the
printing of tables with their heading across instead of along the length of the page.
(I) Pages of tabular matter should not be printed with the columns, left entirely or
almost entirely blank.
(J) It is seldom necessary to give in full detail and in separate columns, in tables of
statistics, the corresponding figures for the preceding year. In most cases it will be
found sufficient to give corresponding figures for the totals only by means of one
additional line at the foot of the table.
(K) Cross references between the statistical tables and the paragraph discussing them
should be given by means of marginal entries on the paragraphs and, if possible,
also on the tables themselves.
111. Contents and proforma for Annual Administrative Report (A.A.R.)
The contents to be incorporated in the Report ( 12 chapters) and various
proformas (41 forms) prescribed for compiling the report are appended.(See Part-
C). Previously F.D.C. forms from no. 7 to no. 27 were in use for preparing A.A.R.
112. Annual Research Report.
The C.C.F.( Bio-Diversity Conservation, Development & Research) shall compile
and get the annual progress report published preferably by August every year, for the
silvicultural experiment carried out by the Silviculturists. The Research Report should
contain the research findings of the experiment, ongoing projects and their progress,
expenditure involved, Research papers published and trainings imparted on new nursery
techniques to field personnel of the Department. The report must be clear about the
objectives and achievements gained during the year. The C.F. Research and the
Siviculturists shall assist him in compilation and publishing works.
113. Uttarakhand Forest Statistics
The C.C.F. (Planning & Financial Management) shall compile and get the
Uttarakhand Forest Statistics published preferably by August every year. The
following Chapters should be included:
(A) Area Statistics comprising Classification of Forest areas, classification of forest
area under the Department species wise, according to use, according to
silvicultural systems/working circles, Division wise Forest areas according to
management, Legal status, Forest types according to Champion and Seth’s
classification, analysis of forest cover based on satellite imageries done by Forest
Survey of India, Diversion of Forest land for non forestry purposes etc.
(B) Administrative units comprising number of Circles/ Divisions/ Ranges/ Beats,
number of sanctioned posts filled and vacant in different cadres.
(C) Plantation and nurseries comprising departmental plantation done during five
year plans, Departmental plantation, natural regeneration and extensive tree
plantation programme in last ten years, Districtwise detail of departmental
plantation and extensive plantation during last five years, Details of nurseries,
Plants available in nurseries as on 31st March etc.
(D) Growing stock and Forest produce comprising estimated growing stock of
various tree species, carbon sequestration in Uttarakhand forests, District wise
timber, fuel wood and resin production etc.
(E) Supply/Auction of Forest produce comprising statistics for Eucalyptus, Poplar,
Khair, Teak, Sal, Shisham, softwood, Resin and other NTFP, medicinal plants
123
from reserved forest area, van panchayats and civil forests, supply of fuel wood
and charcoal by UAFDC on subsidized rates etc., Number of Forest based
industries etc.
(F) Forest revenue and expenditure comprising statistics for last ten years,
Comparative detail of outlay, budget provision, released amount and expenditure
in annual plan since 2000-01.
(G) Forest communication and Buildings comprising information on length of
forest roads circle wise and details of Buildings ( office and residential) division
wise. The status of wireless sets, repeaters, hand sets etc.
(H) Forest protection. Status of Live stock population, grazing pressure, area
affected by forest fires and financial loss incurred etc, cases of illicit felling
species wise and its volume , seizure/ recovered and its value etc. encroachment,
details of fire line, Fire arms, wireless etc.
(I) Wild Life. This chapter shall contain information on National Parks, Sanctuaries,
Biosphere reserves, Conservation reserves, Rescue centre/ Rehabilitation centre
etc., Estimation of important wild animals, visitors in National Parks and revenue
generated etc.
(J) Important achievements.
(K) Forest Development Agency and its achievements.
(L) CAMPA. Progress and achievements.
(M) Miscellaneous which may include information on productivity of important
timber species, status of Rights and concession, Status of management Plans, Per
capita Forest area compared with other countries, abstract of cases in CAT, State
Tribunal, High court and Apex court
The above mentioned chapters and their contents are not rigid and thus
addition/omission of chapter and contents can be done with the approval of
P.C.C.F.(HoFF).
114. Classified List of Forest Officers (Art. 218 of F.M. VIII)
(A) It shall be prepared every year for the members of Indian Forest Service
consisting of the names of all officers borne on that cadre arranged in order of
seniority in accordance with the provisions of rules 3 and 4, of the I.F.S.
(Regulation of Seniority) Rules 1968. The Civil List of Indian Forest Service
Officers as it stood on January 1, is printed by the Department of Personnel and
Administrative Reforms, Government of India. A copy of the same corrected as it
stood on October 31, is to be forwarded by the P.C.C.F. (HoFF) to the State
Government in quadruplicate from where it is sent to G.O.I, by November 10, in
duplicate. Subsequent changes between November 1 and December 31, shall be
communicated to Government of India by January 10. The list should be prepared
in the forms approved by Government of India from time to time. Care should be
taken that all abbreviations and symbols denoting the professional training of
officers and their qualifications etc. as well as all other necessary particulars are
correctly entered.( G.O.I. DP & AR letter No. 27014/5/79- AIS (IV) dt. September 13, 1978
& G.O. No. 11040/14-1/30 (19) 1976 dt. Dec. 27, 1978).
(B) Similarly a classified list of all State Government Gazetted officers shall be
prepared by the Department for circulation.
(C) The cadre wise seniority list of all other State Government employees shall be
prepared annually by the Department for circulation.
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CHAPTER - XV
Correspondence
115. Method of correspondence (Art. 219 of F.M. VIII)
(A) The general orders regulating methods of correspondence are contained in Para
892 to 904 of chapter 127 of the M.G.O. (1981 edition ).
(B) Long letters and reports are to be divided into numbered paragraphs and if they
are of great length, a brief marginal abstract of each paragraph may usefully be
added. The subject matter of the letter should be briefly inserted at the top against
the work "subject ". The writer of the letter should also have his full name typed
within brackets at the end of the letter and just below his signature. In case a reply
is being made to a letter the reference number and date of the letter should be
inserted at the top against the word "reference" just below the entry of "subject".
(C) Punctuality in the submission of all returns and reports should be vigilantly
enforced.
(D) For rules for correspondence between various classes of officers see arts.93.94,
96, 228 and 235 of the M.G.O. (1981edition).
116. Correspondence with the Government (Art. 220 of F.M. VIII)
(A) Correspondence with Government is regulated by para 896 and 904 of the
M.G.O.(1981edition)
(B) Address by letter, and not by memo or other official form, signifies the use of the
first and second persons and not of the third person.
117. Submission of memorials (Art. 221 of F.M. VIII)
The submission of memorials to the, state Government the Government of India
and the President of the Republic of India is regulated by paras 650 and 651 of the
M.G.O. (1981 edition) and rule 25 and 26 of the All India Service (Discipline and
Appeal) rules 1969. All such communications must invariably be submitted through
proper departmental channel and in triplicate if addressed to the Government.
118. Files and file headings (Art. 223 of F.M. VIII)
(A) All correspondence relating to one main head or division of work shall be kept in
one "file".
(B) The names and serial numbers of the files into which correspondence is to be
grouped in all offices in the State shall be as per the order no. 381-PA dt.14.3.2009
of P.C.C.F Uttarakhand . A copy of the order is appended (See Part-A).
Correspondence unsuited to any special file shall be placed in a " Miscellaneous"
file.
119. Files and cases; opening of new files (Art. 224 of F.M. VIII)
(A) Each file shall be divided into "cases ", each case relating to a particular subject,
but various subjects which rarely come under correspondence may be formed into
a miscellaneous case in each file.
(B) Heads of offices are responsible for the formation of cases and should endeavor to
avoid , on the one hand, a great number of cases, each containing but a few
documents, and on the other hand, unwieldy cases the subjects of which are too
complex.
(C) It will frequently happen that a subject which appears at first to be simple and
suitable for a single case will become complex. It will then generally be
125
preferable to divide the case into sub-cases distinguished by small letters (a), (b)
etc. rather than to form entirely new cases.
(D) Heads of offices should, as a rule personally authorize the formation of new cases
and sub-cases and should control the placing of cases in the "Miscellaneous " file
and the assignment of documents to any " Miscellaneous cases "
(E) The cases in each file shall have a separate set of serial numbers for each
correspondence year, running from July 1 to June 30.
(F) To facilitate the keeping of each case complete in itself no two subjects should, as
a rule, be included in one letter of docket and when a reference to two or more
different subjects is inevitable, the head of the office should select the case in
which the letter is to be indexed and order that a copy be kept in the other case or
cases, if necessary.
(G) In higher offices (Conservator and above) a case may often conveniently be
formed into sub-cases for each division/circle.
(H) The documents in each case shall be kept in a separate cover showing the name
and serial number of the file and of the case, and the correspondence year in
which the documents were received. Each case shall contain documents received
in one correspondence Year.
(I) Papers in a case should be neatly tagged in proper sequence and all
communications, other than mere office notes or those of a temporary nature
whose removal will not affect the main purport of the correspondence, should be
serially numbered with blue pencil on the right hand top corner of the page. This
is an important duty of the correspondence clerk or record-keeper. (See also Art.
146 and 146 related to weeding).
120. Register of sanctioned files and cases. (Art. 225 of F.M. VIII)
(A) A register of sanctioned files and cases shall be maintained in form no. F6, a
sufficient number of pages being allotted to each file as are deemed sufficient for
a series of years.
(B) Under each file heading the correspondence year shall be entered and then a list of
the cases and sub-cases of the year. Cases must be entered as soon as formed, and
not periodically or at the close of the year;
(C) When the name of a case formed in a new correspondence year is the same as that
of a case in the preceding year it shall be given the same serial number, so that
continuity is preserved.
(D) Government orders and circulars relating to forest business shall be placed in the
case to which they relate. Those on general subjects shall be kept in special cases
in a file of Government orders and circulars.
121. Opening and indexing letters. (Art. 226 of F.M. VIII)
(A) All letters shall be opened by the officer to whom they are addressed or by
someone duly authorized by him, usually by the chief head assistant, head
assistant or the head clerk. The date of receipt shall immediately be noted on each
document and each shall be registered in (the register of correspondence (form
no. F 7 ). The following particulars from the register of correspondence shall be
noted on each document: -
Register number-
Number of file-
Number, name and year of case-
Letter of sub-case-
126
(B) All outgoing documents shall similarly be registered. Both the copy issued and
the office copy shall bear the issue number and date. The office copy may also
bear the register number. The issue number shall indicate the serial number of the
issue, the file. the case and the sub-case thus 352/111-4 (a.)
(C) A fresh series of register numbers, receipt numbers and issue numbers, shall
commence on July 1st in every year.
122. Indexing in camp office (Art. 227 of F.M. VIII)
(A) It is generally convenient that an officer on tour should also maintain a camp
register for registering letters issued from or received at his camp office without
first passing through the head-quarters office. Issue numbers in that case shall
have the distinguishing letter C and these loiters shall again be indexed in the
register kept in head office.
(B) The column "subject" of the register of correspondence (form no. F7) must
contain only a very brief abstract of the letter whether a copy there of is retained
or not Also see Art.124(B).
123. Correspondence with subordinate offices (Art. 228 of F.M. VIII)
All the above rules for the maintenance of correspondence should be
observed in principle as far as is feasible in subordinate offices, and in divisional offices
in respect of correspondence with subordinate offices.
124. Case of dak chalans (Art. 229 of F.M. VIII)
(A) Correspondence between divisional and higher offices is not entered on a challan,
but from divisional to and between, range offices, it must be accompanied by a
dak challan in form no. F.8 written in duplicate by carbon paper. The copy
received by the addressee shall be returned to the office of issue and be there
pasted on to the office copy of the invoice.
(B) All papers dispatched by officers in camp to their offices or vice versa should also
be accompanied by dak challans. For this purpose blank sheets and a blank
register in which a copy is retained by use of carbon paper are suitable.
125. Circulars (Art. 230 of F.M. VIII)
(A) Circulars issued by P.C.C.F., Chief Conservator of Forests, Conservators and
D.F.OS, are divided into two classes -
(a) Temporary.
(b) Guard-book.
(B) Circulars of class (a) should normally be kept in the files concerned and should
be weeded in due course.
(C) (a) Circulars of class (b) should be kept in the files concerned and copies
should be made and kept in a guard-book called the "Guard- book of circulars and
standing orders ". The standing orders prescribed in' art. 133 should also be kept
in this guard-book and important circulars issued by conservators to D.F.OS,
should be reissued to their R.Os. ( if they concern them) for incorporation in the
range guard -books, in addition to being incorporated in the divisional guard –
book. It is emphasized that these guard - books arc a very important record which
should be kept fully upto date and indexed. The circulars in the guard-books are
either new standing orders or addenda or corrigenda to existing standing orders
and should refer to them by numbers as far as possible.
127
(b) Government has ordered that a copy of all the circulars and standing
orders issued by the P.C.C.F., C.C.Fs. and conservators to D.F.OS, should be
submitted to Government quarterly. These have been listed from 1946 onwards
and contains many important executive orders on forest administration and
control, which should be carefully studied and followed .
(D) When circulars are issued, they should be marked as " Guard -book" or
"Temporary", as the case may be . by the office of origin.
(E) All Government Orders and Notifications should be suitably indexed (in the
office receiving such communication) and those of a general interest or
importance should be filed in a guard book of G.Os. Simultaneously copies of
G.Os. may also be placed in the concerning files. The guard book of G.Os. should
be maintained for the year commencing on July 1 and ending June 30th annually.
This arrangement facilitates the location of important Government orders which
are otherwise apt to get buried in files
126. Correspondence to be done in Hindi.
(A) Correspondence with subordinate or higher offices should be done in Hindi
vide Government of Uttarakhand G.O. no. 01/XXXIX/2008 dt. 12.12.2008.
(See Part-A).
(B) Correspondence with Government Of India should also be done in Hindi even on
technical and legal matters. If necessary an English version on the correspondence
may be attached with the original correspondence. (G.O. no. 165/21-4(3)-73 dt.
3.4.1973.)
(C) As great laxity is frequently observed in the spelling of hindi names, the attention
of all officers should be called to " The list of Indian proper names " (as amended
from time to time ) and other glossaries of Hindi names issued by the Government
from time to time and to the necessity of insisting on their use in their offices.
Heads of departments should indent on the Joint Director, Printing and Stationery,
Government Printing Press, Roorkee, Haridwar for the number of copies of
glossaries of Hindi names required for the use of their offices.
127. Pending correspondence (Art. 234 of F.M. VIII)
All head of offices . shall make suitable arrangements to ensure that pending
correspondence is not lost sight of either in their own or their subordinate offices. The
office copy of all reminders should be an endorsement on the original letter and not a
separate document.
128. Proper use of postage stamps & stationery (Art. 235 of F.M. VIII)
(A) Heads of offices are responsible for the proper use of official postage stamps. He
may issue such orders as deemed necessary to prevent loss, waste, or improper
use. The same applies to the economical use of Government stationery.
(B) A register in state form no. 52 is to be maintained for keeping an account of
postage stamps used and it should be frequently checked by the Senior
Administrative officer/ Administrative officer in their office.
129. Economy in use of postage stamps & stationery (Art. 236 of F.M. VIII)
(A) Strict economy is to be exercised in the use of postage charges.
(B) In order to economize in postage charges the following instructions should be
followed as far as possible :-
128
(a) Heavy correspondence weighing 120 gm and over should be sent by
unregistered parcel post, instead of by letter post. Heavy parcels for which a
special charge is made by the post office should be built up into smaller
packets
(b) Letters should not be registered unnecessarily.
(c) Dak should be sent by special messenger instead of by post, if it is more
expeditious in public interest or cheaper to do so.
(d) Under and over-stamping of covers is a source of waste and can be avoided
only by requiring dispatchers to see to this themselves, instead of leaving it to
a labour or subordinates. It is essential that head assistants and head clerks
and even head of offices should occasionally satisfy themselves that
orderlies, for example, are not entrusted, unsupervised, with the duty of
stamping covers. Letter scales should be accurately used. Latest postal rates
should always remain available to the dispatcher to enable correct stamping.
(e) Correspondence from subordinate officers to the head office on matters of
routine may, where convenient, be posted twice a week instead of daily.
Urgent and important communications must, however, be dispatched the
same day.
(C) Every care must be taken to avoid unnecessary correspondence. To be slack in
correspondence is to invite reminders, which adds needlessly to office business.
130. Fax machine:
(A) Fax machines are used for sending very important messages or correspondence of
urgent nature. Since the machine requires special type of paper and skill, training
to staff operating the machine should be imparted.
(B) The following points should be followed for using the Fax machine:
(a) Sending long correspondence and annexure with the correspondence
should be avoided.
(b) The staff sending the correspondence should note the subject of fax in a
register maintained for that purpose.
(c) Normally the machine should be kept in auto mode during off hours.
131. E-Mail:
This is the cheapest and the quickest mode of exchange of voluminous
information, data, graphics, photographs etc. All offices in the Department where this
facility is available should utilize it for routine matters to the maximum extent possible.
132. Delivery of letters by hand: (Art. 237 of F.M. VIII)
Covers delivered by hand in headquarter station shall be entered in a dispatch
book (form no.F.8), each entry being initiated by the addressee in token of receipt.
129
CHAPTER - XVI
Miscellaneous Office Business
133. Books, Periodicals etc. (Art. 238 of F.M. VIII)
The orders regarding the purchase of books, newspapers, periodicals and other
publications, and the supply of official publications for which no payment is made are
contained in para 573 to 584 of the M.G.O. Government Press, Allahabad1981 Edition.
The officers authorized for books, periodicals and newspapers and the limit of purchase
shall be regulated by Government of Uttarakhand, Finance section-7 G.O. no.
562/xxvii(7)/2010 dt. 24.5.2010 on Delegation of Financial powers read with Government of
Uttarakhand, Finance audit cell G.O. no. 245/xxvii(7)/2012 dt. 22.11.2012.
Notes :
(i) All priced publications of the Government of India, except in the case of reports, etc.
circulated to State Governments shall be issued on payment only.
(ii) Publications required by State Government as agents for the administration of central
subjects shall be indented for to the Government of India. Such issues shall not be debited
against the State Government.
134. Entry of books, periodicals and maps in register and their disposal. (Art. 239 of
F.M. VIII)
(A) All books, official publications, and maps shall be entered in a register of books
and maps in the order in which they are received. The register number and date of
receipt shall be entered in each copy. The register shall also be maintained in
subordinate offices.
(B) The books, etc., shall be inspected annually and those of permanent interest, if not
required in the Office, shall at that time be transferred to the permanent library
(F.T.A. Haldwani) for which there shall be a catalogue by subjects. Those not
transferred to the permanent library shall be sold, destroyed, or kept for such
periods as seems advisable in each case after the Head of Office has recorded his
orders in writing against all such books, etc., in the temporary library register. On
transfer to the permanent library, for any loss destruction, or other form of
disposal, an entry shall be made in the remarks column of the register, which shall
be initiated and dated by the Head of the Office, The Library shall be checked
periodically and all losses of books accounted for.
Note : When it is proposed to weed out books, newspapers, gazettes or other published material of 50
years old or more, the keeper of State Archives. U.P. Allahabad should be furnished with a list of
such records in the proforma given in the G.O. so that they may select such of them as
considered worth preservation in the interest of historical research. The records as selected
should then be preserved as long as the Keeper of the Archives may indicate. (G.O. No. 6390/IV-8
(23)- 60, dated 20.02.1961). In case of Uttarakhand the In Charge State Archives at
Nainital/Dehradun may be approached.
(C) The monthly editions of the Indian Forester will be bound to form volumes of
convenient size. Similar procedure may be adopted for Annual Research Report
and Annual Administrative Report.
(D) Every Head of Department has been authorised to sanction the removal from the
catalogue of his own or from that of a subordinate officer’s official library of a
missing book or other publication upto the value or Rs.250/= in respect of each
book subject to a limit of Rs.20,000/= in one year. ( G.O. no. A-2-970/dus-96-
24(7)-95 dt. 28.06.1996).
(E) Every manual or book of rules which is issued for official use and is subject to
correction, shall contain-
(i) At the beginning or end, a list of correction slips, showing for each slip its
number, the paragraph of the book concerned and date of posting it.
130
(ii) A reference to the slip number written in ink on the margin of the page to
which the slip is affixed.
Note : If the correction is only of a matter of few words cancellation instead of posting of a slip,
the addition or cancellation should be entered in ink; but care should be taken to insert a
reference to the slip number.
(iii) At the close of each quarter, the official responsible (A.O./S.A.O.) for
posting correction slips in books in current use in the office and in those in
the office library, shall submit a certificate to the Head of the Office stating
that all correction slips received during the quarter have been duly posted and
that the provisions of rule (4) have been complied with.
135. Register of Maps: (Art. 240 of F.M. VIII)
(A) Maps shall also be entered as received but in a separate part of the Register of
Books and Maps, and a classified catalogue must also be maintained. One
unfolded set of large scale maps of the division concerned should be bound into
an atlas and kept up to date. Every division should also preserve its sets of
standard management maps and stock maps. etc., as handed over by the W.P.O
when he leaves the division.
(B) Many of the Working Plan and other maps maintained in the Forest Department
are restricted maps. The instructions contained in the G.O. no. 24/1/2/67-CX dt
19.11.1968 should be carefully kept in view when dealing with questions relating
to the indent and supply of restricted maps and it may be ensured that these are
strictly followed by all persons concerned with handling, custody, printing and
publishing of maps.( G.O. no. 12-3 (7)/ 67-1 x&jktzLo ¼x½ fn0 16 vxLr 1969 and
24/1/2/67-CX dated 02.6.1970. ) Also read para 584 of M.G.O. 1981 edition, Government
Press, Allahabad.
(C) Restricted maps are confidential documents. Therefore it is important to keep its
record and safe custody. Any slackness, misplacement etc. is viewed seriously by
the Government. Thus to ensure that proper safety measures are being followed,
the inspecting Authority during his office inspection, shall also check the register
and measures being followed for the safety of restricted maps.(G.O.no.12-2(8)/70-
revenue-5-(642) dt. 02. July, 1973).
(D) Restricted maps should not be issued to anyone without the permission of the
Survey of India/ Administrative office of the Department in State Government.
(E) The losses of restricted maps issued to Government officials, departments and
organisations including those under the control of the State Government for the
execution of their official work should be immediately reported to the
Government of India, Ministry of Defence, and the Administrative Department in
State Government. (G.O. no. 24/1/67-CX dt. O2.6.1970). A departmental enquiry
should invariably, be held promptly into the losses of maps in order to :-
(a) establish (like authenticity of the circumstances of such loss);
(b) satisfy that the maps have not fallen into the hands of or passed on to
unauthorised/undesirable persons;
(c) devise/improve upon the precautionary measures for the handling and safe
custody of maps to prevent recurrence of such losses; and
(d) take disciplinary action against the person responsible for the loss.
Note :- Copies of the enquiry report should be sent to the Government of India Ministry of
Defence, the State government and the map supply office of the Survey of India.
131
(F) However, in all cases where foul play is suspected or circumstances so warrant,
the losses of maps must also be reported to the local police and the State
Government in Confidential Department through the Head of Department.( G.O.
no. 24/1/67-CX dt. O2.6.1970).
(G) Forest surveys may be undertaken by the State Government agencies to meet the
needs of the Forest Department provided that the results of such surveys produced
in the form of maps shall be treated as "Restricted" or in such higher security
category as the Government of India may direct. The Department will ensure that
the copies of restricted maps are prepared in the presence of some Gazetted
Officers of the Department only and each copy is marked as "Restricted" and
serially numbered so as to obviate the chances of its falling into unauthorised
hands. All such restricted maps prepared locally should be entered in a register as
in the proforma prescribed in the quoted G.O. and issues properly recorded and
the annual safe custody certificates must be obtained from officers who are issued
such maps. ( G.O. no. 24/1/67-CX dt. O2.6.1970).
Note :- The restricted maps, received from sources other than the Survey of India may also be
entered in this register and annual safe custody certificates furnished to the authorities
from whom the maps have been obtained. (G.O. No. 24/1/2/67-CX dt. 19.11. 1968).
(H) All such restricted maps obtained from the Survey of India as have become
unserviceable due to wear and tear or otherwise, or are no longer required should-
(a) in the case of maps obtained by the Government officials, departments,
organisations etc. be returned to the State Government in Revenue
Department under intimation to the administrative department, and
(b) in all other cases be returned to the Survey of India for destruction
intimating the particulars of indent under which the maps in question were
obtained from the Survey of India.
136. Purchase/Supply of medicines (Art. 241 of F.M. VIII)
There shall be no purchase and supply of medicines in the Department. The
powers have been seized vide G.O. no. A-2-88/ dus-97-24(15)/95 dt. 07.5.1997 Delegation of
Financial Powers F.H.B. Vol.-7.
137. Local purchase of stationery (Art. 243 of F.M. VIII)
(A) At present Heads of Departments are empowered to sanction purchase of
stationery for the own offices or for their subordinate offices up to the value of
Rs. 3,00,000/= at a time. Similarly powers of Heads of offices are Rs. 30,000/= at
a time subject to the availability of Budget. The Provision of Uttarakhand
Procurement Rules, 2008 shall be followed.
(B) Working Plan Officers shall send applications for sanction of petty local
purchases of stationery to the concerned DFO or the territorial Conservator as the
case may be.
138. Fax machine, Photocopying Machine and Computers. (Art. 244 of F.M. VIII)
Every Divisional Office and above should possess a Fax machine and a photo
copying machine. Such machines should be kept in working condition. Those which have
outlived their prescribed life and declared condemned by the competent authority shall be
auctioned by Head of Offices as per provision in Delegation of Financial Powers, 2010.
(Viviran Patra-XIII Bhandaar aur Samagri. For assessing the depreciation value refer Art. 108 Chapter-XIII).
132
139. Classes of Forms (Art. 245 of F.M. VIII)
The classes of forms ordinarily used in forest offices are briefly as follows.
(A) Forms for Annual Administrative Report:- Instead of F.D.C. Forms which
were in use during undivided U.P. a new set of forms (41 in all) are being used
in Uttarakhand. The number, title etc of the forms can be seen in (See Part-C).
(B) Forms for important Departmental informations:-
(a) There are twenty (20) such forms used for sending monthly information on
various important issues to the P.C.C.F.(HoFF). These forms are uploaded
on the Department’s website. In addition to it there are 5 (five) forms which
are send to P.C.C.F. (HoFF) at intervals prescribed by him. These forms are
appended in Part-C.
(C) Registered Forms:- These are of two types
(a) Prescribed forms.
(b) Local forms.
(D) Treasury Forms: See Chapter-X Art. 41
(E) Miscellaneous and Temporary Forms: Used as and when required. Misc. forms
are akin to State Forms and are issued by the Government Press and Temporary
forms are printed locally where necessary.
Since a lot of changes have taken place in the working system of the Department,
Some forms have become obsolete and are no more in use. The exhaustive list of
prescribed forms and local forms which were previously being used, can be seen in
Appendix XIII of the Forest Manual of 1952 and also in the Guard book of Forms in
Divisional Offices. Only a list of prescribed forms ( A to J) in form no. G.2, some of
which are in use and are related to various para of F.A.R. (F.H.B. vol.-7) are mentioned
below:-.
(a) List showing all the returns and registers prescribed in this Manual and the
form (if any ) to used in each case. Form no. G.2
Guard Title Reference to Forest Remarks
book Manual
Number
A.1 List of temporary establishment See F.A.R. para. 104 Consolidated and
forwarded by Conservators.
Not used now.
Report on Government servants
recommended for retirement due
to inefficiency
Report appeals to Government Not used now.
with held by Conservator.
List of important circulars C.C.F's no. 2628/ 20-
30, dated May 5, 1949
List of Government servants G.E.no. 1845/ XIV-557- Not used now.
against whom action was taken or 1947, dated July 17,
was pending for disloyalty to 1948
State.
Misc. 5 List of officers in superior service Not used now.
J who are over or about to reach 55
years of age
Misc. 4 Application for leave of gazetted Not used now.
B officers
Consolidated application regarding Not used now.
the vacation for each range
133
Misc. 1 Statement of casual leave in M.G.O. 188 Submitted to Government.
B excess of 14 days See M.G.O. 379 (note ) for
ministerial servants.
A.5 Register of casual leave 16.5, 16.6 Maintained in the offices of
the D.F.O. Conservator and
C.C.F
A.7 Weekly diary and progress report 17.31 For use by Forest
subordinates.
A.11 Security Bond F.A.R. Appendix I. For subordinates above the
rank of forest guards to be
lodged in divisional office.
A.II (a) Ditto F.A.R. Appendix I. For forest guards and peons.
A. II(b) Bond on behalf of the owner of the Appendix I A (53 Maintained in divisional
property seized. I.F.A.) office.
A.II ( c) Bond on behalf of the person Ditto (65 I.F.A.) Ditto
arrested for an offence.
A.12 Register of security deposited and F.A.R. Appendix I, Ditto
bonds
A.13 Register of security deposits in Ditto Ditto
Post Office Saving Bank.
A. 13 (a) Abstract of Security deposits. F.A.R Appendix I. To be forwarded from
divisional offices.
A.13 (b) Certificate of having compared Ditto From Divisional offices.
from n. A. 13 with Post Office
Saving Bank books
B.2 Notice to villagers about burning In reference to rule (a)
forests. under section 26 (b) Forest.
Act. Not used now.
B.3 Notice to private owners about Not used now.
burning Government Forests.
B.6 Preliminary fire report 139.1 Sent to Conservator by
D.F.Os
B.6 (a) Final fire report Ditto.
B.7 (a) Fishing permit Not used now.
B.8 Certificate of registration of timber Not used now.
marks
B.9 Pass for launching timber Not used now.
C.1 Register of receipts, issues etc, in 58, 59, 61, 62, 64, 65, Maintained in depot and
depots. 67. divisional offices.
C. 3 Return of receipts, issues, etc. in 60, 61, 63, 64. From depots.
depots.
C.4 (i) Register showing the outturn of 65. Maintained in divisional
timber or fuel. offices.
C.4 (ii) Register showing the outturn of 65. Ditto
bamboos and other minor forest
produce.
C.4 (a) Monthly return of timber and other 65, 79. From range offices.
forest produce.
C.6 (a) Export Rawanna 69.
C.6 (b) Rawanna for produce given free or 80.
at privileged rates
C.7 Weekly abstract of rawannas 71, 72, 73.
C.8 Check muharrir’s register of 72. Maintained at check
rawannas chaukis.
C.9 Purchaser’s ledger account 73. Maintained in Divisional
Office.
C.10 Permit for the removal of forest 74, 75.
produce
C.12 List of Purchasers and installments 87. Maintained in divisional
or revenue offices.
C.12 (a) Monthly abstract of Form C. 12 87(C)
C.13 Register of grazing revenue 82, 83, 88, 91(G) Maintained in divisional
offices.
134
C.15 Register of outstandings 91, 93. Maintained in divisional
offices.
-- Register of produce given to 83. Maintained in divisional and
villagers under a Government range offices.
notification (local forms.)
C.16 Register of special free grants 84. Ditto
C.17 Forest produce, tools, etc, seized 92. Maintained in divisional and
and disposed of range offices.
D.1 Return of live-stock 96. Maintained in divisional
offices.
D.2 Register of stores, tools and plant. 97. Maintained in divisional and
range offices. Also in higher
offices.
D.3 Book for issuing stock 98 Maintained in divisional and
offices.
D.3(a) Receipt book of stock 98. Maintained in divisional and
offices.
D.4 Register of receipts and issues of 99 Maintained in divisional and
stores for consumption on works range offices. Also in higher
offices.
D.5 Return of stores, tools and plant. 100
E1 Register of Forests
deposits(F.A.R. form no 23)
E2 Daily Cash book (F.A.R. form no
1)
E3 Receipt form no (F.A.R. form no

2)
E4 Register of controlling the

progress of expenditure against the
sanctioned grant (F.A.R. form no
8)
E5 Extract from the summary of
revenue and expenditure (F.A.R.
form no 28)
E6 Register of cheque drawn
(F.A.R.form no 5 )
E7 Monthly Cash account (F.A.R no

3)
E8 Estimate of works (F.A.R form 15)
E 8(a) Details for measurements and

calculation (F.A.R. form no.16)
E9 Intimation of sanction to
Divisional Officer (F.A.R form no
6)
E 10 Ditto Accountant General (F.A.R
form no 7)
E 11 Classified abstract of Maintained by Treasury.
revenue(F.A.R form no 24)
E 11(a) Ditto expenditure (F.A.R. form

no 25)
E 11(b) Certificate
E 12 Contractors and disbursers ledger

(F.A.R. form no 21)
135
E 13 Abstract of Contractors and
disbursers ledger (F.A.R. form no
22)
E 14 Schedule for Remittance of
revenue to treasuries (F.A.R. form
no 26)
E15 Salary bill of Gazetted Officers Maintained by Treasury.
(F.A.R. form no 11)
E 15(a) Ditto Non-Gazetted Officers Maintained by Treasury.

(F.A.R. form no 12)
E 16 Register of security deposits for

works miscellaneous purpose other
than in
form no E 17 (F.A.R. form no 20
B)
E 17 Account of earnest money (F.A.R.
form no 20A)
E 18 Transfer to Public Department

(F.A.R. form no 4)
E 19 Muster roll (F.A.R. form no 13)
E 20 Daily labour vouchers (F.A.R.

form no 14)
E 21 General vouchers (F.A.R. form no

18)
E 21 A Voucher for works on which

account payments are made
vouchers (F.A.R. form no 19)
E 22 Objection statement (F.A.R. form

no 29)
E23 Records of sanction, progress of

expenditure of works and control
of total expenditure against budget
allotments for financial year
(F.A.R. form no 20)
F(d) Acknowledgement form
F. 6 Registers of files and cases 120

F. 7 Registers of receipts and issues of 121, 122. Maintained in all offices.
documents
F.8 Invoice of documents dispatched 124 To be issued with all
(dak challan ) correspondence when copies
are not made.
G.2 List of registered prescribed forms 139(E) To be kept in all offices.
G. 2 (b) List of F.D.C. forms 139(E) To be kept in all offices.
G. 3 (a) Stock register of permits and 144(C) Maintained in divisional and
rawannas. range offices.
G.4 Certificate of transfer of charge ( 144, 148. For transfer of circle and
Gazetted Officers.) divisional offices.
G. 4 (a) Certificate of transfer of charge 150. For transfer of Subordinate
(Subordinate Officers.) officers..
H.1 Register of cases compounded 154. Maintained in divisional
offices.
136
H.2 Report of Forest Offences 155, 162(B)(d)(iii) Submitted by subordinate to
R.Os and by R.Os. to the D.
F.Os.
H.3 Return of civil and criminal cases 154,177. Maintained in divisional
offices.
H.4 Summons under section 72, Forest 178.
Act.
J.1 Pass for occupation of rest house. Issued by D.F.Os.
J.2 List of furniture in rest houses To be displayed in every
rest house.
(b) The list of registered local forms is compiled in form no. G.2(a). Many
forms have either changed or have become obsolete. Hence the list requires
updating.
List of Registered Local Forms
Number of Title of form Division/Circle
Form in which
required
1 Tree marking register All territorial
Divisions
1-A Tree marking register Diameter classes Do
3 Notice for auction of produce Do
4 -B Register showing daily transactions in empty tins. Divisions having
resin coupes
4-B (i) Weekly return showing transactions in empty tins belonging to Do
divisions.
4-B (ii) Weekly return showing transactions in empty tins for a week. Do
4-F Rawanna to cover crude resin in transport from forest depots to cart/ Do
road depots.
4-G Rawanna for export of crude resin. Do
4-H Abstract of rawannas of crude resin Do
4-I Abstract of receipts and disposal of crude resin in each block for a Do
year.
4-J Standard form of agreement for the collection of crude resin and its Do
delivery depots.
4-P Resin form no.1 for Forest Depot. Do
4-Q Resin form no.2, Forest Depot fortnightly resin report Do
4-R Resin form no.3, resin cart road depot register Do
4-S Resin form no.4, resin cart/ road depot Muharrir's return. Do
4-T Resin form no. 5, resin yield and export form. Do
4-U Resin form no. 6, form of taking over resin from mates. Do
4-V Rawanna to accompany empty tins. Do
4-W Resin form no. 8 register of resin carriage tins Do
4-X Resin form no. 9 register showing the accumulation of resin tins. Do
4-Y Agreement for carriage of resin and its delivery at the cart/ road Do
depot
4-Z Agreement for carriage of resin and its delivery. Do
5 Weekly return of resin weighment at rail head depots. Do
6 Forest Muharrir's register of trees felled All territorial
divisions
6-C Forest Muharrir's pass for export of timber Do
7 Rawanna for timber Do
7-B Rawanna for minor produce Do
9-A Grazing permit for Bhotias Divisions in
border areas.
9-B Grazing permit for outsiders All territorial
divisions where
permitted.
9-C Grazing permit for right holders Do
9-D Grazing receipt All territorial
Divisions.
137
10-A Indent for forest produce granted to concessionists at reduced rates. Concerned
divisions
10-B Indent for forest produce granted free to concessionists and privilege Do
holders.
10-E Permit form for right holders. All territorial
Divisions
11-A Permit for forest produce for Tharu right holders. T.E.Division
13-A Register of enumeration of privileged cattle. Concerned
Divisions
18-A Form of agreement for the sale of timber contracts in a lump sum. All Divisions
18-B Form of agreement for the sale of contracts for minor produce and Concerned
bamboos in a lump sum. Divisions
23 Forest Rest House Visitor's Book Do
26 Agreement form for petty works. Do
26-B Agreement for petty contract work Do
28 Measurements of type trees and outturn of timber Research
Divisions
28-A Record of ring countings. Do
28-B Compartment History (description ) Working Plans
28- B (i) Compartment History (enumeration) Do
28 B (ii) Compartment History (trees marked for felling ) Do
28- B (iii) Compartment History (compartments outturn ) Do
28- B (iv) Compartment History (history ) Do
28- C(i) Plantation Journal Do
28- C(ii) Abstract of Expenditure Do
29 Felling provisions of working plan Do
29- A Result of felling Do
29-B Control for area yield Working Plan
29-C Provisions of the working plan of subsidiary operations. Do
29- D(i) Ditto Do
29- D(ii) Control of subsidiary operations Do
29-E Plantation control Do
29-F Ditto Do
29-G Statement showing deviations from the prescriptions of the working Do
plan
30 Record of sample plots. Silviculturist
30-A Ledger file Do
30-B Map of Experimental/ sample plot Do
30- C Form of description of sample plot Do
30-D Records of diameter measurements Do
30-E Form of volume calculation for sample plots. Do
30-F Form of measurement of Experimental/ sample Trees. Do
30-G Record of periodical volume measurement per hectare. Do
30- H Subsequent history of sample plot. Do
30- I Record of diameter measurements. Do
30-J Book of measurements of sample trees Do
30- K List of plots. Do
30-M Nursery/ Experimental Garden plot Do
30- N Description of Experimental Plot Do
30-O Plot chart Do
30-P Record of measurements Do
30-Q Summary of measurements and counts Do
30-R Summary (nurseries ) Do
30-S Summary (regeneration ) Do
30- T Extracts / original note Do
30-U Situation map Do
30-V Plot map Do
30-W Germination test Do
Form no G.2(b) contains F.D.C. (Forest Department code) forms. All forms (
Prescribed, local and F.D.C.) which are being used have become either obsolete or have
been changed. Hence the list requires updating.
138
140. Rules for controlling use of local forms. (Art. 249 of F.M. VIII)
The following rules control the use of local forms :
(A) Local forms may be sanctioned when necessary for a particular sphere of work for
which no other existing form is conveniently adaptable, or to supplement the
prescribed forms, as local circumstances may require, and not to alter or replace
them. Each local form sanctioned should bear a number.
(B) If it appears that any local form is likely to suit a particular purpose, or could with
advantage be used in all circles, the Conservator should consult the C.C.F. and
P.C.C.F. with a view to making it a prescribed form.
(C) A D.F.O. proposing a new local form must show that no existing form or
generally suitable alternation of an existing form will serve the purpose. The
C.C.F. is also responsible that a new form is registered only when no existing
form is suitable.
(D) Each Conservator is responsible that any local form belonging to his circle, which
is no longer used, is cancelled by the Government Printing Press Office, Roorkee
and eliminated from the lists and guard-books.
Temporary forms printed locally must, when necessary, be added to the list of
local forms. Reference should be made to paragraphs 13 and 14 of the Printing and
Stationery Manual regarding the printing of such forms (and registers) at local presses.
141. Indent of forms. (Art. 247 of F.M. VIII)
All Divisional offices and above shall submit their indent and obtain the treasury,
prescribed and registered local forms from the Government press, Roorkee. With a view
to economy, it is necessary also to show the balance of each kind of form remaining in
stock and to justify future demands.
142. Supply of forms to Working Plan Staff (Art. 248 of F.M. VIII)
For supply of forms to Working Plan Division, the Working Plan Conservator
shall submit to the territorial D.F.OS concerned, a year before the working plan revision
is due to commence, a detailed list of forms required for the Working Plan Division. The
territorial D.F.O. shall then be responsible for supplying forms accordingly to the W.P.O.
This applies to all classes of forms except compartment history forms and control from,
which are local prescribed forms of the series 28 and 29.
143. Guard Books of forms. (Art. 250 of F.M. VIII)
There shall be separate guard-books (see paragraph 26, Printing and Stationery
Manual) containing a sample of each form of registered Prescribed and registered Local
forms respectively. The P.C.C.F., C.C.Fs., Conservators and D.F.OS shall keep a guard-
book of important and relevent forms common to all departments (Misc. Forms), with
samples of forms used in the Forest Department. Such Guard books shall be inspected by
higher authorities during their annual office inspection.
Sample forms for Guard books may be obtained from the Government Printing
Press, Roorkee.
144. Custody of forms: (Art. 252 of F.M. VIII)
(A) The custody of forms is regulated by paragraphs 44 to 52 of the Printing and
Stationery Manual.
(B) The stock register of forms shall be kept in State Form no. 175. Issues to
Assistants in the divisional office and to subordinate offices shall be entered.
139
(C) A special register in Form no. G-3 (a) shall be kept for all books of permits and
rawannas which are given/sold to U.A.F.D.C./purchasers of forest produce
(known as saleable rawannas or forms) e.g. c-6(a) and c-10. In this register each
book received shall be entered separately showing the number of the book and the
numbers of the permits or rawannas in the book.. It is important to scrutinize
carefully each such book to see if the serials are in order.
145. Weeding of Office records (Art. 255 of F.M. VIII)
(A) (a) All papers in a case, except papers of a temporary nature, should be serially
numbered. Examples of papers which should not be numbered are reminders,
acknowledgements, slips noting that the case is sent to some one for perusal,
letters arranging for officers to meet in connection with the case and generally all
papers which have no permanent bearing on the subject matter of the case. It is
not desirable for each page of a letter and its enclosures to have a separate
number. When a letter is of several pages, page numbers should be done by the
issuer, or if he has failed to do so, by the recipient. These numbers will at once
indicate to a dealing Assistant who is serially numbering a case, that a new
number is wanted only on the first page. This serial numbering does away with
flag referencing and page references once given on a letter are permanently
available. At the time of first weeding all such unnumbered pages will be
removed and the case will then be retained for a specific numbers of years.
th
(b) Once in a year, the cases of the previous year ending on June 30 , should be
examined, and all unnumbered (unimportant) papers removed. Whole cases, the
subjects of which were obviously only of temporary interest can be weeded out.
If a whole case cannot be weeded out then none of the papers which bear on the
subject need be removed. Although theoretically every paper which is
unessential for further reference should be weeded out. It is an impracticable
waste of time to consider again every paper, whether the general drift of the
correspondence would or would not be obscured by its removal. It follows that
the papers for removal, in the first operation, are the ones which bear no serial
number and the weeding of such papers will not have any affect. Officers will
have to decide for themselves whether the numbering (which is under their
control) has been well enough done to make the weeding automatic. If they order
the removal of numbered pages, the numbers removed must be recorded on the
case cover.
Note :- The object of dealing with the cases over one year old is that the temporary
interest of whole case, and of the unimportant papers of case closed only a few months
previously, might not have ceased altogether.
(c) At the time of examination of each case a pink label should be affixed for a case
to be retained permanently, and a blue label bearing the period for a case to be
retained temporarily.
(d) At the same time all the cases bearing blue labels for reexamination in the year
in question should be dealt with and all such cases should be weeded, unless the
affixing of another blue label for a further period is ordered.
(e) The weeding out of a case must always be recorded in the register of cases and
on the card index where one exists.
(f) For the purpose of deciding the period of retention on the blue labels cases
should be considered under two classes:
(i) Cases which have been closed by reason of their subject being no longer
under correspondence, but their retention may be necessary both for
reference or record.
140
(ii) Cases, the subjects of which never cease or extend over indefinite periods.
Under (i) the main considerations are whether the subject is ever likely to
come up again and if so, whether the old correspondence is likely to be of
any value. Under (ii) the main consideration is whether the records of past
years may possibly have any bearing on the present. Under both of the
classes (i) and (ii) cases containing orders still in force and important
correspondence not repeated elsewhere must be retained. There may be
cases which are unlikely to be ever wanted again, but which are possibly
better not weeded out at the first inspection.
146. The Government of Uttarakhand, Forest and Environment vide letter no. 6613/x-
0721(25)/06 dt. 12.12.2007 has issued detail guidelines for weeding in the Offices of the
Forest Department. The guidelines are as follows:
ou foHkkx] mRrjk[k.M ds fofHkUu Lrjksa ds dk;kZy;ksa esa vfHkys[kksa dks vfHkys[ku djus ,oa muds fou"Vhdj.k
(weeding) djus ds laca/k esa
lkekU; fn'kk&funsZ'k
mRrjk[k.M esa foHkkxk/;{kksa@ funs'kky;ksa ,oa dk;kZy;k/;k{kksa ds dk;kZy; esa vfHkys[kksa dks vfHkys[ku
djus ,oa mUgsa u"V djus ds laca/k esa mRrjk[k.M 'kklu ds 'kklukns'k la0 244@XXXI ¼2½ th0@ 2005
fnukad 23&04&2005 }kjk funsZ'k fuxZr fd;s x, gSaA bu funsZ'kksa ds lkFk &lkFk ou foHkkx eas QkSjsLV eSuqvy
ds vuqPNsn &255 esa fn;s x;s izkfo/kkuksa dks ;Fkkor~ ykxw jgrs gq;s foHkkx ds vU; vfHkys[kksa dks Hkh ;FkklaHko
vkPNkfnr djrs gq;s fou"Vhdj.k (weeding) ds laca/k esa lkekU; fn'kk&funsZ'k fuEukuqlkj fuxZr fd;s tkrs
gSa%&
d& vfHkys[kksa ds okf"kZd vfHkys[khdj.k ,oa fou"Vhdj.k ¼weeding½ dh izfdz;k ds fy, le; dk
fu/kkZj.k%&
ou foHkkx ds izR;sd dk;kZy; esa vfHkys[kksa ds vfHkys[khdj.k ,oa muds fou"Vhdj.k (weeding) ds
fy;s izR;sd o"kZ ekg flrEcj o vDVwcj fu/kkZfjr fd;k tkrk gSA
[k& vfHkys[kksa ds vfHkys[khdj.k ,oa fou"Vhdj.k (weeding) ds fy, lfefr dk xBu%&
ou foHkkx ds izR;sd dk;kZy; esa vfHkys[kksa ds vfHkys[khdj.k ,oa mls u"V djus dk dk;Z fuEukuqlkj
xfBr lfefr }kjk fd;k tk;sxk %&
1& dk;kZy;k/;{k Lo;a vFkok muds }kjk ukfer v/;{k
vf/kdkjh tks lgk;d ou laj{kd Lrj ls
fuEu Lrj dk u gks A
2& dk;kZy; ds iz'kklfud vf/kdkjh@eq[; lgk;d lnL;
3& lacaf/kr 'kk[kk izHkkjh lnL;
lfefr }kjk fofHkUu 'kklukns'kksa es anh x;h O;oLFkk ds vuq:Ik vfHkys[kksa ds funku@
fou"Vhdj.k (weeding) ls lacaf/kr dk;Zokgh iw.kZ djus ds Ik'pkr fou"Vhdj.k gsrq fpfUgr vfHkys[kksa
ds laca/k esa fuEukuqlkj izek.k i= tkjh fd;k tk,xk ftlds Ik'pkr~ vfHkys[kksa ds funku ,oa
foUk"Vhdj.k dh dk;Zokgh xfBr lfefr ds v/;{k ds lEeq[k dh tk;sxhA
izek.k i=
izekf.kr fd;k tkrk gS fd dk;kZy;k/;{k ¼in uke½---------------------------------------------------------------------vFkok
muds }kjk ukfer vf/kdkjh ¼in uke½ --------------------------------------------------------dh v/;{krk esa vfHkys[kksa ds
fou"Vhdj.k (weeding) gsrq 'kkldh; funsZ'kksa ds vuq:Ik xfBr lfefr }kjk fou"Vhdj.k
(weeding) gsrq vfHkys[kksa dsk fpfUgr dj fou"Vhdj.k (weeding) dh dk;Zokgh lEiUu dh x;h
fnukad%& gLrk{kj dk;kZy;k/;{k
¼eksgj ½
x& vfHkys[kksa dk fou"Vhdj.k ¼weeding½ %&
vkfMV] U;k;ky; ifjokn] vihy ,oa vU; izdj.kksa es aokWfNr vfHkys[kksa dks NksM+dj fofHkUu vfHkys[kksa
ds fou"Vhdj.k ¼weeding½ gsrq fu/kkZfjr le; lhek fuEukuqlkj gksxh&
(1) iz'kklfud lq/kkj foHkkx] mRrjk[k.M 'kklu ds 'kklukns'k la0 244 @ XXXI ¼2½
th0@ 2005 fnukad 23&04&2005 mlds layXud esa fu/kkZfjr le; lhek fu/kkZj.kA
141
(2) bafxr vU; vfHkys[kksa ds laca/k esa fu/kkZj.k le; lhek ¼layXud &2½
mijksDr ds vfrfjDr bl lwph esa ;Fkk& vko';drk ifjorZu @ifjo/kZu 'kklu dh
lgefr ls fd;k tk;sxkA
S.l. Particulars Period of Retention

No.
1- ACCOUNTS
1 All G.Os, Rules , Regulations Acts, Notifications Permanent.
etc.
2 Requisition of Cheque book 3 Years, if no audit objection.
3 G.Os on G.P.F. & C.P.F. Permanent.
4 Income Tax rules 10 Years.
5 C-12, C-12 a Returns 3 Years.
6 Correspondence on old state bills 10 Years.
7 Summary of Revenue and Expenditure 10 Years.
8 A.G. Objection statement 5 Years.
9 Intimation of sanctions to A.G. 5 Years.
10 Schedule of rate for works 10 Years.
11 Completion reports on works sanctioned by C.F. 3 Years.
11 (a) Miscellaneous correspondence 3 Years.
12 AG Reconciliation data of Revenue & Expenditure 2 Years after pre verification of data
& finalizing appropriation account.
13 Write off of Losses 3 Year after AG audit if no case
remains pending.
14 Embezzlement & Missing Govt. money and store 3 Year after final disposal of matter
and A.G. Uttarakhand audit.
15 Cheque Book Register 30 Years.
16 Register of Sanctions 10 Years.
17 Classified Register (Expenditure and Revenue) 10 Years.
18 Personal Ledger of Contactor / Disburser and its 20 Years.
abstract
19 Pay Voucher 35 Years.
20 Muster roll 5 Years.
21 Register of Cash 30 Years.
22 Expenditure and control of sanctioned works. 10 Years.
23 Registration of Contractors Permanent.
2. ADMINSTRATION
24 All G.Os, Rules, Regulations, Acts, Notifications Permanent.
etc.
25 Creation of Circles Permanent.
26 Creation of Divisions Permanent.
27 Reorganization of Ranges and beats 10 Years or until the W.P. is revised
and printed.
28 Reorganization of Circle and division Permanent.
29 Correspondence reg. private forests 10 Years, if no court case pending.
30 Correspondence reg. Kumaon Forest Committee 10 Years, if no court case pending.
31 Miscellaneous correspondence 3 Years.
3. BOOK AND MAPS
etc.
33 General Correspondence regarding Book and maps 3 Years, if no audit objection.
4. BUDGET
etc.
35 Latest Estimates 3 Years.
36 Budget Estimate 5 Years.
37 Actuals. 10 Years, if no audit objection.
38 Schedule of New demands 10 Years.
39 Instructions regarding preparation of budget 10 Years.
40 Plan of Operation 3 Years.
41 Miscellaneous 3 Years.
142
5. BUILDINGS, CAMPING GROUNDS & COMPOUNDS
etc.
43 Construction of buildings ( Estimate sanction etc.) Permanent.
44 Miscellaneous 3 Years, if no audit objection, no
disciplinary case or court case
pending.
45 Register regarding Land & Building ( According to Permanent.
Financial Hand Book Khand -5 part-1 para -265 (a)
46 Building Register Permanent.
6- STORE
47 Live Stock Register 20 Years.
48 Register/Book related to purchase of store 20 Years.
49 Stock Register 30 Years.
50 Annual Return of Store & Equipments 30 Years.
51 Receipt Book 20 Years.
52 Dress/ Wardi Register 10 Years.
53 All Register related to Type Writer & Computer Permanent.
7- CIRCULARS AND STANDING ORDERS
54 All G.O, Rules, Regulations, Acts, Notifications Permanent.
etc.
55 Guard Book Circular 10 Years.
56 List of G.B.Cs issued by D.F.Os. and submitted to 10 Years.
C.F. Quarterly
57 List of G.B.Cs and copies there of submitted to 3 Years.
C.C.F. & Higher Officer Quarterly
59 Standing orders. Permanent.
8- CONFERENCES AND MEETINGS
etc.
9- DEMARCATION AND SURVEY
etc.
63 Miscellaneous correspondence 3 Years, if no disciplinary case or
court case pending.
64 Survey Operation Permanent.
65 Alignment of boundaries and demarcation Permanent.
10- RESIN TAPPING
66 All correspondence on resin tapping 10 Years, if no audit objection, no
disciplinary case or court case
pending.
11- DESFORESTATION AND RESERVATION
etc.
68 Disforestation of forest for grants to villagers Permanent.
69 Transfer of land in the reserved forest to other Permanent.
Department
69 (a) Leases of Lands Permanent.
70 Misc. correspondence of routine nature 3 Years.
12- DRIFT AND WAIF
etc.
72 Improvement in water ways 10 Years.
73 Misc. Correspondence 3 Years if no disciplinary case or
court case pending.
13- ESTABLISHMENT
etc.
75 Guard Book of Forest Orders regarding transfers, 35 Years.
Posting
143
(a) Gazetted Officers :
(b) Subordinate executive staff
(c) Ministerial staff
(d) Inferior establishment
76 Guard Book of Forest Orders regarding 35 Years.
appointment of
(a) Gazetted Officers :
(b) Executive staff
(c) Ministerial staff
(d) Inferior establishment
77 Classified list of Officers 3 Years.
78 Forest orders regarding leave to subordinates 3 Years.
79 Leave return of Gazetted officers 3 Years.
80 Monthly leave and change return 3 Years.
81 Reorganization and absorption of forest Staff 10 Years ,no disciplinary case or
court case pending.
82 Monthly list of :- 3 Years Permanent in circle.
(a) Forest Rangers
(b) Deputy Rangers and Foresters
(c) Head Assistant and Head Clerk
(d) Asstt. Clerks:
(e) Range Clerks :
(f) Cultural Jamadars :
83 Entertainment of temporary Establishment 3 Years.
84 Ministerial and appeal 3 Years.
85 List of Petition withheld 3 Years.
86 Measures to secure efficiency of services 3 Years.
87 Annual report on conduct and qualification of 10 Years, if no court case pending.
Subordinates :
88 Charge notes and charge certificates 10 Years.
89 Monthly statistical return 3 Years.
90 Retirement of Officials 10 Years ,if no disciplinary case or
court case pending.
91 Annual establishment return as it stood on 1st April Permanent.
92 List of officers in State Forest Service and Indian 3 Years if no case is pending.
Forest service who are over or about to reach 55
years of age
93 Rewards and Honorariums 3 Years.
94 Quarterly returns reg. cases of corruption against 3 Years, if no vigilance enquiry and
Govt. Servants disciplinary case pending.
95 Personal cases of establishment : 5 Years after retirement , if no
vigilance enquiry, court case and
disciplinary case pending.
96 List of permanent subordinate staff 3 Years.
97 Files & Records related to reservation to SC/ ST After 10 Years of final decision of
dispute, appeal & representation.
98 Roster Register Permanent.
99 Files regarding to Training 5 Years.
100 Files regarding to appointment of dependent to dead In all cases after 10 years. Copy of
Government Employees appointment letter to be attached in
personal file.
101 Appointment made through Employment Office 10 Years.
102 Files related to Posting/ Transfer 5 Years.
103 Appointment of Daily wages 3 Years after AG audit.
104 Files related to Department Selection Committee 10 Years after disposal of all
dispute. appeal & representation.
105 Register of Security and Bond 35 Years.
106 Establishment Guard Book Permanent.
107 Pay Bill Register 35 Years.
108 GPF Passbook 35 Years.
109 Pension Control Register Permanent.
110 Family Pension & Gratuity Register Permanent.
144
14- EXPERIMENTS
etc.
112 Cultivation of medicinal herbs: 10 Years.
113 Miscellaneous correspondence : 3 Years.
114 Research Plot data their summary and conclusion Permanent.
15-FIRE CONSERVANCY
etc.
116 Fire reports 5 Years.
117 List of fire line Until revised.
118 Instruction regarding fire conversancy 10 Years.
119 Primary Fire incident 1 Year.
120 Fire Incident 10 Years.
16-FOREST EDUCATION AND TRAINING
etc.
122 Correspondence reg. *U.P. Forests Training class 3 Years.
123 Correspondence reg. P.F.S. and F.R's Training class 3 Years.
at Dehradun, Haldwani & other places
124 Correspondence reg.- F.GDs Training class 10 Years.
17-MINOR FOREST PRODUCE
etc.
126 Sale of minor produce 10 Years if no vigilance enquiry,
court case and disciplinary case
pending.
127 Fuel and charcoal supply 10 Years.
129 Register for Registration of Stamp Mark for Timber 5 Years.
Produce
130 Register for Timber Stock 20 Years.
131 Book of Bills 20 Years.
132 Register for Timber and Fuel Wood 20 Years.
133 Monthly Return of Timber & Other Forest Produce 12 Years.
134 Rawanna Book 10 Years.
135 Rawanna Book ( Given free & at relaxed rates) 10 Years.
136 Abhivahan Pass for Private Forest Produce 3 Years.
137 Weekly Compilation of Rawanna Forms 3 Years.
138 Receipt list of Purchaser & Revenue installments 20 Years.
139 List of Purchaser & Revenue installments 20 Years.
140 Register of Minor Revenue Demand 20 Years.
141 Register for Balance Revenue & its recovery 20 Years.
142 Register for free distribution of Forest Produce 20 Years.
143 Register for distribution of Forest Produce at 20 Years.
relaxed rates
144 Register for seize of Forest Produce and its 20 Years.
disposal
145 Lots regarding Uttaranchal Forest Dev. Corporation Permanent.
18-FORESTRY AND SCIENCE
etc.
147 Correspondence reg, Central Board of Forestry 10 Years.
148 Annual report on forest research Permanent.
149 National Forest Policy and state forest policy Permanent.
19-FREE GRANTS AND CONCESSIONS
etc.
152 Free grants and concessions to villagers Until revision of Working Plan.
153 Supply of timber for school building do
154 Return of free grants form No. C-16 do
145
155 Miscellaneous do
20-GRAZING AND GRASS CUTTING
etc.
157 Miscellaneous 3years.
158 Case of Forest produce removed from forest and 10 Years, if no court case pending.
grazing fee on animals entering Forests
21- HUNTING, SHOOTING AND FISHING
etc.
160 Shooting and fishing rules Permanent.
161 Shooting at Kaldyani 3 Years.
162 Miscellaneous Correspondence 3 Years.
22- LITIGATIONS, CIVIL & CRIMINAL CASES
etc.
164 All civil cases or on behalf of Govt. 10 Years if no court case and
disciplinary case pending.
165 Criminal case 3 Years.
23- MEDICINES
etc.
168 Miscellaneous Correspondence regarding supply 5 Years, if no audit objection
and indents pending.
24 OFFICE BUSINESS
etc.
170 General correspondent regarding installation of 5 Years.
telephone etc.
171 Payment of rents, rates and taxes for telephone 5 Years, if no audit objection
electric light and fans pending.
172 Govt. order regarding, installation of telephones, Permanent.
electric light and fans
173 Assembly questions 10 Years, if no Ashwasan is
pending.
25 INSPECTIONS
etc.
175 Inspection of divisional offices by the Conservator Permanent.
of Forests
176 Inspection of range offices by D.F.O Permanent.
177 Inspection of Forests 3 Years.
178 Audit Inspection reports of division 10 Years, if no audit objection
pending.
26 PENSION AND GRATUITY
etc.
180 Pension of Officers 15 Years after sanction of Pension.
181 Compensation to discharged personnel of former 10 Years.
state of Tehri Garhwal
182 Other routine correspondence 3 Years.
27 PLANTATION AND NURSERIES
etc.
184 Correspondence regarding National Tree Plantation 10 Years.
Week ( Van Mahotsav )
185 Correspondence regarding activities of Distt. 5 Years.
Planning Committees
146
187 Plan of Operation 10 Years.
28 RENTS, RATE TAXES AND LAND LEASE
etc.
189 Sanction of rent to subordinate 5 Years.
190 Correspondence regarding sanction of lease Permanent.
29 PROGRESS REPORT AND DIARIES
etc.
193 Progress report and diaries of D.F.O. and A.C.F's 3 Years, if no objection.
194 Progress reports and diaries of subordinates 3 Years, if no objection.
30 RETURNS, ANNUAL, MONTHY, PERIODICAL
etc.
196 Annual reports Permanent.
197 General administration report for each calendar year do
198 List of Posted contractor do
199 Miscellaneous 3 years.
31 ROADS AND COMMUNCATION
etc.
201 Plans, estimates and sanctions 10 Years, if no audit objection
pending.
202 Repair of roads 3 Years.
203 Miscellaneous Correspondence 3 Years, if no audit objection.
32 SALES, AGREEMENTS AND SECURITES
etc.
205 Supply of Railway Sleepers 10 Years.
206 Supply of ration to the contractors labour 3 Years.
207 Supply of petrol for the transport of forest produce 3 Years.
208 Correspondence regarding launching, rafting export 3 Years.
and marking of timber
209 Agreement Deeds ( Original ) 20 Years, except the agreement of
land and no audit objection.
33 MISCELLANEOUS
210 Issues/ Index Register of Letters 10 Years.
211 Dak Challan 3 Years.
212 Book & Map Register Permanent.
213 Forest crime list & their disposal register Permanent.
214 Primary information of Forest Crime 20 Years.
215 Boundary Register Permanent.
216 Register of Forest Roads & Fire line Permanent.
217 Compartment History & Control Proforma Permanent.
218 10 Years Working Plans of Division Permanent.
147
219 Logbook of Vehicles Till Vehicle exists.
220 Stationary Register 3 Years.
221 Leave Guard Book 5 Years.
222 Weeding Register Permanent.
223 Lease Register Permanent.
224 Annual Office Inspection Register Permanent.
225 Detail of Nikasian given by Department 5 Years.
226 Sawmill License Permanent.
227 Hak Hakook Permanent.
Note: Forest Manual Article 255 relates to U.P. Forest Manual VIII. Now it is Art.
145.
* Now Uttarakhand Forestry Training Academy and other Forestry
Training Schools.
(i) In case of removal, resignation, superannuation etc. of personnel, the
Character roll/ A.C.R should be weeded out after five years from the date of
occurrence.( See Chapter-VIII Art.19(S).
(ii) For official records destroyed during natural calamities or fires, the
procedure to be followed is detailed in the annexure of P.C.C.F. letter no.
kha-1392/20-5 dt. 23.12.2008. (See Part-A). The annexure is the order of
Uttarakhand Information commission in appeal no. A-984/ U.I.C./2008 Shri
A.P. Uniyal vrs. District Magistrate, Pauri. (See Part-A).
(iii) The records of purchase of stores should be kept for twenty years (para 71 of
Uttarakhand Procurement Rules, 2008).
147. Transfer of Charge (Art. 257 of F.M. VIII)
(A) On the occasion of a transfer of charge, arrangements must be made by the two
officers concerned so that the relieving officer is placed in such a position as will
enable him to carry on the duties of which he has taken charge in an efficient
manner and with as complete a knowledge of the property entrusted to his charge,
the works in progress and all arrangements made in connection with them, as the
circumstances of the case admit.( G.O. no.1(2)-1973-karmik-2 dt. 11.10.1977)
(B) For this purpose the relieved officer shall prepare an adequate charge note for his
successor and shall forward a copy to his immediate superior for information.
148. Charge certificate: (Art. 258 of F.M. VIII)
(A) At the time of a transfer of office involving gazetted forest officers, there are two
separate certificates that must be signed by both relieved and relieving officers:
viz.
(a) The charge certificate in Miscellaneous form no. 2-B based on G.O. No. 2278/
111- 496-1. dated 25.6.1885. This is merely a formal certificate of the fact
that the particular office of……was transferred under order of
no………………...dated…………….on fore/ afternoon
of……….………The relieved officer signs it first followed by the relieving
officer. Copies of this charge certificate goes to the following:
148
Secretary, MoEF, Govt. of India. Principal Secretary By P.C.C.F.
to Hon’ble Chief Minister, Chief Secretary.
Principal Secretary/F.R.D.C., Secretary Forests and By P.C.C.F,
Environment, Personal Secretary to Hon’ble Forest A.P.C.C.F, C.C.F,
Minister, P.C.C.F, M.D. UAFDC., A.P.C.C.F, C.F.
Commissioner, C.C.F. A.G, Director of Treasuries,
Treasury Officer.
Secretary Forest and Environment, Personal Secretary D.F.O.
to Hon’ble Forest Minister, P.C.C.F, concerned
A.P.C.C.F, C.C.F, C.F, M.D UAFDC. District
Magistrate. A.G, Director of Treasuries, Treasury
Officer.
Secretary Forest and Environment, P.C.C.F, A.C.F. and
concerned A.P.C.C.F, C.C.F, C.F, M.D UAFDC. A.G, equivalent
Director of Treasuries, Treasury Officer. Officer.
If it is considered necessary and the nature of duties and responsibility
such demands that the charge note needs to be send to some other Officer in the
Central/ State Department, it should be send.
Note:- The following particulars must be mentioned invariably when a copy of the charge
certificate is prepared and sent to all concerned :
(i) Complete designation of the post together with the name of the district/ division
of making over or taking over charge.
(ii) Name of the officers to be written in block letters in the left margin against the
signatures in the place mentioned as "Relieved Officer" "or" Relieving
Officer".
(iii) The cause of change i.e. appointment, posting, transfer, leave etc. This should
be indicated in capital letters at the top of the charge certificate.
(B) In registered prescribed form G.4: This certificate is first signed by the relieving
officer and countersigned by the relieved officer. It shows the particulars of cash
received and stipulates that the relieving officer has duly examined all the office
books and has found them posted up-to-date; that he has received all the
necessary vouchers pertaining to the current month's accounts and has made
himself acquainted with all the outstandings and liabilities of the division or
charge: that he has examined the live and dead stock as well as books, maps,
office records and furniture at head quarters, and the depot registers and has found
them up to date; that he has received cheque books (of which the details are
entered) and that the used counterfoils have been written up. Copies of this charge
certificate go to A.G. and P.C.C.F. for transfer of C.C.Fs. and Conservators, and
to C.C.F. and Conservators as well in the case of transfer of D.F.Os. It also
certifies the transfer of charge on the particular date. This certificate is also
prepared in number equal to the number of the charge certificate.
(C) The relieved officer shall also report separately the fact that he has handed over
charge of his duties to his successor, to the officers in charge of local treasuries,
State Bank of India and Post Offices concerned and shall at the foot of the report
append a specimen signature of his successor, in order that the validity of
cheques, endorsement on N.S.Cs., etc. presented by the latter may be verified.
Intimation shall also be sent to the District Officer and to such other local
departmental officers as may be found necessary.
149
(D) In the case of Government property at a distance from headquarters the registers
and other documents relating to them should be examined.
(E) The cash-book and other related registers must be closed and signed by both
officers.
149. Transfer of attached officers and WPO (Art. 259 of F.M. VIII)
(A) The procedure enunciated above refers more specifically to the transfer of D.F.Os.
and Conservators. In case of A.C.Fs. and gazetted officers, other than D.F.Os.
(attached officers), form G.4 may not be found to be applicable. In such cases,
form no. Misc. 2-B shall be used, with or without the other as circumstances may
require, together with the charge note in sufficient details.
(B) The charge certificate in form G.4 is thus one of the acceptance of responsibility
in full for all property, including, where applicable, timber, bamboos and other
forest produce.
(C) The instructions on the charge certificates should be carefully followed and the
certificate in form Misc. 2-B must clearly show whether the charge taken over is
that of "attached officer" or as officer in charge.
(D) The WPO shall hand over to the Division/ office concerned all the books, maps,
office equipment, field equipments, maps prepared by him, compartment history
set, enumeration records etc. while proceeding on transfer. All the foregoing
items should be mentioned in the charge note.
150. Transfer of Range Officers. (Art. 260 of F.M. VIII)
(A) In the case of the transfer of range officers a certificate in form no. G-4(a) shall
be submitted to the D.F.O.
(B) The relieving R.O. must further submit a written report (signed by the relieved
R.O.) that he has received full charge of the cash balance, vouchers. stock (D-2
and D-4), stock at forest depots, etc. and all other such Government property as
handed over to him. In the case of Deputy Rangers, Foresters and Forest Guards a
similar written report of having taken over charge of the post or beat is submitted
to the D.F.O. through the R.O. and all discrepancies or shortages of Government
stock or property must be fully reported.
(C) In order to avoid future complications, a clear report on outstandings of revenue
against contractors or others, with reasons for the same in detail must be given by
the relieved R.O. to the relieving R.O. and the latter should satisfy himself
thoroughly on this account and should send a copy of such a report to the D.F.O.
for his information.
(D) The above procedure should be followed by R.O. in case of his attachment either
on administrative grounds or three months prior to his superannuation.
Note: Range officer shall be relieved of Range charge three months prior to his date of
superannuation from service. ( Government of Uttarakhand, Forest and Environment section-1
G.O. no. 2470/x-1-20-11-4(14)/2011 dt. 23.12.2011).(See Part-A).
151. Subject of transfer of charge: (Art. 261 of F.M. VIII)
Besides cash, cheque books, etc. timber and forest produce the following are the
main classes of property which ordinarily form the subject of transfers between divisional
officers and more particularly as between range officers:
(A) Demarcated reserves.
(B) Plantations and Plantation Journal stating the success %
150
(C) Resin depots and revenue outstanding/received..
(D) Buildings, roads and bridges.
(E) Livestock.
(F) Machinery, stores, instruments and tools.
(G) Books and maps.
(H) Office records including confidential files.
(I) Office furniture.
152. Last pay certificate: (Art. 262 of F.M. VIII)
(A) In every case of transfer, the transferred officer will require a last pay certificate
in Treasury Form No. 320 before he can draw pay in his new division/ place of
posting.
(B) The Government of Uttarakhand, Finance section-1 vide G.O. no. 232/xxvii(1)/2010
dt. 19.4. 2010 has issued detailed instructions regarding the procedure of obtaining
last pay certificate from the treasury. (See Part-A). It should be referred as and
when required.
153. Inspection of Divisional Offices: (Art. 263 of F.M. VIII)
(A) Each divisional office shall be inspected once a year by the Conservator and each
subordinate office by the D.F.O.
(B) Inspecting officers should keep a separate bound book or register for each office
in their charge in which to write each successive report in original, the same being
then sent to the inspected office for taking a copy in a bound book. Each
divisional office inspection report shall be submitted to the zonal C.C.F and each
subordinate office inspection report to the Conservator for perusal and orders, if
any.
(C) Inspection of offices by the staff of the Chief Inspector of Offices is done by
mutual arrangement between the Chief Inspector and the P.C.C.F. Occasionally a
range office is also inspected. Inspection reports are sent to D.F.Os. through the
Conservator.
(D) (a) Audit of forest offices is done under the orders of the A.G. Uttarakhand..
(b) In the case of divisional offices, three copies of the Auditor's report are
made. One copy is sent direct to the Conservator and two copies are sent
to the D.F.O. who returns one with his explanation and comments through
the Conservator. The latter may refer important points to the P.C.C.F.
Normally the Conservator should forward the D.F.O's replies with his
comments to the A.G., through the P. C.C.F. keeping copies in his office
record.
(c) Reports containing 'important irregularities are forwarded by the A.G. to
Government.
(d) The Accountant General issues an annual printed report entitled "Annual
Review on the Working of Forest Divisions with a statement of Accounts
Irregularities".
(e) In this connection reference should also be made to the F.H.B.
Vol. VII. Chapter XIII para 210 to para 217.
151
154. Items for Divisional office inspection (Art. 264 of F.M. VIII)
The various items for inspection and the matter to be noted in inspection register
are detailed as under:
(A) Relating to the organisation of the forest department.
SL Subjects Article Form No. Special Points for notice

no. No.
1. Statement of officers and 15.1
employees who will attain
the age of 60 years within
next two years.
2. Register of casual leave 16.5 A5 Leave granted in excess of
14 days, entries about
Restricted holidays and hill
journey time.
3. Register of Forest Orders
4. Service-books and rolls 20, 20(B). -- Proper taking of thumb-
impressions and attestations,
Entry of relationships and
landed property, Entry of
E.L.
5. Character rolls and 19(S),15.8 -- Communication of adverse
G.P.F./C.P.F. Pass Book. . entries. Postings of
deduction of G.P.F./C.P.F.
5(a) Register of Suspension - - Reason for inordinate delay
and disciplinary cases
5 Timely disposal of appeals - - Reason for inordinate delay.
(b) and representations by
subordinates against
adverse entries in the
Character rolls
6. Register of security F.H.B. A 12 Security bonds complete or
deposits and bonds. Vol VII not.
Appendix
I.
7. Register of security F.H.B. A 13 The return of securities of
deposits in the Post Office Vol VII old employees no longer in
Savings Bank. Appendix service. Securities of all
I. staff from whom due being
deducted or not.
(B) Relating to the management and working of the forest department
SL. Subjects Article Form No. Special Points for notice

No. No.
8. Register of reserved, 29, 30. F.D.C. I Whether up to date and all
protected and unclassed and local subsequent alterations duly
forests. Also register of Form. posted.
other lands
8 Register of Forest - - Difference in area at any
(a) settlement showing area stage is explained
vested in the Forest Deptt.
area notified u/s 4 I.F.A.
and area notified u/s 20
I.F.A.
(b) Register of forest areas - - Forest areas are being
transferred or leased out. utilized for the purpose for
which transferred or leased
out.
152
9. Maps of reserved, - To be up to date and in
protected and unclassed serviceable order.
forests.
10. Working Plan control - Local Deviations and
forms. Forms amendments.
(29)
11. Divisional note-book and - Local To be written up to date.
Compartment Histories. form (28-
B)
12. Maps showing the result of 39.2 - If up to date and accurate.
fire protection.
12 Maintenance of boundaries - -
(a) specially Indo-Nepal
Border.
13. Plantation Journals - Local They should clearly show
form the cost of different works
(28-C) per hect. species wise total
number of plants, mandays
employed on different
works and details of
enumeration sp. wise
14. Register of animals shot/ -
killed.
(C) Relating to accounts of outturn of forest produce
SL. no Subjects Article Form No Special Points for

No. notice
15. Depot registers of produce 58, 59. C-.I and Date of last
removed by Government Local complete stock
agency. forms. taking and result.
Facilities for taking
stock. Safety of
stock (Art. 93)
16. Register of outturn of timber 65. C.4 (i) Details in which
and other produce. C.4 (ii) export is recorded
(Art. 93)
17. Forest Moharrir’s returns 65, 70. Local Their nature and
forms. the use made of
them.
18. Depot register of driftwood 67. C.5
19. Purchaser’s ledger account 73. C.9
20. List of purchasers and 87. C.12 Extent of
installments of revenue and outstandings and
contractors security account reasons therefore
and details on
contractors security
account and the
late fee imposed on
the contractor
21. Register of grazing revenue. 82, 83. C.13 Ditto.
22. Register of petty demands. 89. C.14 Ditto
23. Register of outstandings. 91 C.15 Progress in
realisation of
outstandings of the
previous (forest)
year.
23 (a) Realisation of royalty from
the Forest Corporation.
153
24. Register of forest produce 83 Local Comparison of
given free or at privileged forms amount given with
rates under government series no. amount sanctioned.
notifications of rights and 10.
concession.
25. Register of special free 84 C.16 The nature of the
grants. grants and if made
whether under
proper authority.
26. Register of forest produce 92. -- Examination of all
seized and disposed local forms and
forms printed
locally used for
export accounts (if
any)
(D) Relating to accounts of live and dead stock.
SL. Subjects Article Form No. Special Points for notice

no No.
28. Return of livestock. 96 D.1 General condition and
degree of usefulness of
the animals.
29. Register of stores, tools and 97 D.2 Safety of stock, How kept
plants. and facilities for checking
stock; unserviceable
stock; condition of
instruments and proper
distribution of purchases,
entry of cash book
voucher no. for each
purchase. Date of last
checking and result.
30. Register of stores for 99 D.4 Ditto
consumption on works
31. Return of stores, tools and 100 D.5 Sufficiency of stock and
plant. furniture. Date of last
check of stock with form
no. D.5 General state of
Serviceableness.
31 Inspection Register of -- -- Expenditure done on
(a) vehicles, trucks, tractors etc. repairs & P.O.L.
(E) Relating to accounts of money transactions.
SL. Subjects Article No. Form No. Special Points for

no notice
32. Cash Book F.H.B.Vol. F.A.R. I No erasures or over
VII Para writings. Entries to be
18 To 21 compared in detail for
one day with subsidiary
registers and vouchers.
Dates on which
subordinates accounts
have been received and
written up.
33. Measures taken for safe F.H.B.Vol. --
custody of cash. VII Para
15.16
34. Deleted. -- -- --
154
35. Arrangements for safe F.H.B.Vol. -- --
transmission of cash from or VII Para
to treasury and to disbursers. 38, 156
36. Register of cheques. F.H.B.Vol. -- --
VII Para
84,200
37. Cheque- book F.H.B.Vol. -- --
VII Para
78,79
38. Monthly cash account. F.H.B.Vol. F.A.R. 3 Entries compared with
VII Para the cash book and check
25,179 of cash balance.
38 Return of sanctions accorded F.H.B.Vol. --
(a) by the P.C.C.F.C.C.F, VII Para
Conservator, D.F.O. E-3, E- 94
10
39. Classified abstract of F.H.B.Vol. F.A.R. 24 --
revenue. VII Para
182.
40. Classified abstract of F.H.B.Vol. F.A.R. 25 Payment to inferior
expenditure. VII Para servants for supplying
186, 188. drinking water and for
dusting offices.
41. Contractor’s and disburser’s F.H.B.Vol. F.A.R. 26 Comparison of entries
ledger and abstract (CTR). VII Para with chalans; steps taken
183. to trace (1) items which
have not appeared in the
C.T.R. (2) items which
have appeared in the
C.T.R. but not in form
no. 26
43. Pay bills F.H.B.Vol. F.A.R. Usual date of payment
VII Para 11&12 of salaries.
107, 108
44. Travelling allowance bills. F.H.B.Vol. Treasuy Copies kept.
VII Para forms 265
115 and 266.
45. Objection statements. F.H.B.Vol. F.A.R.I 29 Objection whether due
VII Para to carelessness or
210 breach of rules culpable
irregularities brought to
notice,
46. Record of sanction and F.H.B.Vol. Attention to
progress of expenditure VII Para objections/
142. unnecessary
F.A.R, 20. Objections.
47. Register for controlling the F.H.B.Vol. F.A.R., 8 To be up to date
expenditure against the VII Para E.23.
sanctioned grant. 97, 50
47 Plan budget and costing viz
(a) expenditure per unit of road,
plantation etc.
(F) Relating to correspondence.
SL. Subjects Article No. Form No. Special Points for

no notice
48. The keeping of documents 119. State 17 Progress of letter page
in cases (with title pages) numbering
according to the prescribed
files.
49. Register of files and cases. 120 F. 6 --
155
50 Register of receipts and 121, 122. F. 7 Punctuality in
issues of correspondence correspondence.
and registering of
documents.
51. System of correspondence 123, 124. -- --
files and cases adopted for
correspondence with the
between subordinate
officers.
52. Guard-book of circular to 125. -- To be up to date and
subordinate officers. indexed
53. Method adopted with regard 127, 128, (i) Local Check of stamp register.
to pending correspondence 129. form (ii) Whether punctuality in
the use of official stamps. State 52 office business is
satisfactory.
53 Register of outstanding -- -- Action taken to settle
(a) audit objections. them.
(G) Relating to miscellaneous office business.
SL. Subjects Article Form No. Special Points for

no No. notice
54. Register of books and maps. 134, 135. -- General state of the
library and maps as
regards arrangements,
safety from destruction
and adequacy, Binding
in volume form.
56. System adopted in regard to 134. --
Government Gazette and
Indian Forester.
57. State of Forest Manual, -- -- Correction slips whether
M.G.O., C.S.R., F.H.B received and inserted up
Volumes II, III, V and VII to date and list of such
slips properly maintained
in all copies and
indexed.
58. Register of Stationery 137. -- State custody; adequacy.
Arrangement for its issue
and prevention of waste.
59. Fax and photocopying 138. -- Their condition and
machines, Computers etc. adequacy.
60. Registered local forms. 140. -- Whether they all
conform to the term of
article 249, Local forms
discontinued since last
since last office
inspection.
61. Forms Printed locally. -- Reasons for local
printing and compliance
with the printing and
Stationery manual.
62. Lists of prescribed form. 139. G.2 G.3 (a) Whether corrected to
& G.2 (b) date
63. Guard-book 143. -- Whether complete
64. Registers of forms and 144. Misc,. 33 R Excess and obsolete
permits and Rawannas G.3 (a) forms, check of saleable
forms.
65. Destruction of useless 145, 146. -- Period up to which done
documents, and registers and method adopted.
and inspection of the same
weeded for destruction
156
66. Neatness in keeping the -- -- --
office
67. Allotment of work among -- -- How and by whom
the clerks. allotted.
(H) Relating to legal matters
SL. no Subjects Article Form No. Special Points for

No. notice
68. Register of cases 162(A) H.1 Old cases still pending
compounded . and (B). and reasons there for.
68.(a) Register of cases of illicit -- -- Action taken to recover
felling of trees valued the illicitly felled
over R.s 250/- material if removed and
its price from the
offenders and action
taken against the staff for
connivance or
negligence
69. Register of Civil and 177. H.3 Old cases still pending
Criminal cases. and reasons there for.
69 (a) Register of forest areas -- -- Action taken to get the
under encroachment. encroachers removed
from the forest land.
(I) Miscellaneous.
SL. no Subjects Article No. Form No. Special Points for
notice
70. The office building -- -- Owner, rent condition
and general suitability.
71 The office staff. -- -- Officer in charge, the
head-clerk, number of
assistant clerks, State of
discipline, efficiency of
each clerk. Number and
class of persons
employed other than
clerks. Adequacy of the
establishment. Working
hours, complaints or
requests made in
persons by any member
of the staff.
71(a) Register of Complaints. - - -
71(b) Action taken to secure -- -- Payment of gratuity,
rehabilitation of families settlement of family
of forest staff killed or pension, payment
wounded on duty or against group
expired prematurely. Insurance, refund of
G.P.F. etc.
71 (c) Register of employment -- -- Up to date
of mazdoors under
different schemes
71(d) Representation of - -- Efforts made to achieve
Schedule Caste and the prescribed
Schedule Tribes in percentage of
different cadres. representation.
72. Supply of uniform. Distribution amongst
eligible staff,
Frequency etc.
73. Pension cases. Cases cleared, pending
and reasons for delay.
157
74. Compensatory Targets and
afforestation. achievements, Area in
which done.
75. Fire arms register. 17.30 No. of firearms,
condition, distribution
and procedure adopted
for its safety.
76. Right to information Appeals disposed/
register. pending etc.
Note :-
(i) General - The report should close with a clear expression of the general state of efficiency of the
office, or otherwise with directions where necessary for its improvement.
(ii) In certain divisions where there are special operations, e.g. resin or other industries/ collection of
R.B.M. etc. necessary additions should be inserted under section II and III of the above table for
the effective control of those operations and as may be prescribed from time to time by the
controlling officer.
(iii) In Soil Conservation divisions Conservator of concerned Circle should also inspect items
mentioned in C.C.F's No, 11192/19-1 dated May 16. 1966.
155. Inspection of subordinate offices: (Art. 265 of F.M. VIII)
At the inspection of the subordinate offices by D.F.Os, the principal matters to be
noted on are as follows:
(A) In series (A) Weekly diaries of subordinates in form No.A7, (Art.17.31) and the
Register of Security deductions of subordinates.
(B) (a) In series (B) Serial Nos. 8, 8A, 9 (including maps of beats) II, 13 and 14 and
Register of reserves and rights. (Art.29).
(b) List of Government hammer marks and their distribution.
(C) (a) In series (C) Serial Nos. 15, 16, (Form C4(a)), 17,18,20,21,22,24,25,26,27,
and
(b) Rawanna books. in form nos. C6(a), and (Arts. 69 and 79).
(c) Permit books in form no. C 10. (Arts. 74 and 79).
(d) All local forms for grazing. (Arts. 82 and 88).
(e) Register of rights and concessions. (Art. 83).
(D) In series (D) Serial nos. 29 and 30 in Art.154 and stock issue and receipt books in
form nos. D3 and D3(a). (Art. 97).
(E) In series (E) Serial nos. 32, 33, 35, 38_41, 43; 45, 46, 47 and contents of cash
chest compared with the balance in the cash book receipt-books in form no.
F.A.R. 2, compliance with F.H.B VoI.VII, Paragraphs 35 and 36; Muster rolls in
form no. F.A.R. 13.
(F) In series (F) Serial nos. 49 to 53 and correspondence invoices in form no. F8.
(Art. 124).
(G) In series (G) Serial nos. 54, 55, 51. 58, 60, 61,63, 64.65, 66 in Art. 154.
(H) In series (H) Serial No. 68 and reports of forest offences in form no. H2, (Art.
162).
Note :- Generally the particulars of Art. 154 will also apply in the inspection of Range Offices, and there
are standard headings or items prescribed for this purpose in all forest divisions.
158
156. List of holidays. (Art. 266 of F.M. VIII)
A list of holidays to be observed in every calendar year is issued under section 25
of the Negotiable Instrument Act, 1881, (Act XXVI of 1881) by the State Government. A
copy of the list is also received every year from the District Magistrate intimating the
names and dates of the local holidays to be observed in the district.
157. Audit of accounts by Conservator/ C.C.F (Art. 267 of F.M. VIII)
The scrutiny of all kinds of accounts to be carried out by Conservators is specified
in paragraphs 6 and 216 of F.H.B., Vol. VII.
158. Other account matters (Art. 270 of F.M. VIII)
All account matters are completely dealt in the Financial Hand Book Vol. VII to
which reference should be made.
159. Keys of Office Almirahs (Art. 270.B. of F.M. VIII)
Government have laid down vide G.O. no. F-II(Misc) xx-I-1966 dt. 17.09.1966 that
the keys of all almirahs containing Government records( updated list of records pasted
on one flap) should be kept in one of the following ways :
(A) by the head of the office himself; or
(B) with such other superior officer/Senior Administrative Officer /Chief Assistant as
the Head of the Office may appoint in this behalf; or
(C) in a key board to be properly locked and guarded at the end of the day.
160. Dealing complaints (Art. 270.A of F.M. VIII)
Complaints against group ‘A’, ‘B’, ‘C’ and ‘D’ personnel shall be dealt and
disposed off as per Government of Uttarakhand, Karmik section-2 G.O. no.
690/xxx(2)/2010 dt. 23.6.2010.(See Part-A).
161. Right to information
(A) In public interest, every Office under the ambit of The Right to information Act,
2005 shall have the names, designation and telephone no.displayed on a notice
board of the Public information Officer and Assistant Public information Officer
of that office.Also the treasury form no. 385 used for collecting application fee
from the visitor interested in obtaining information, should be kept in sufficient
numbers. ( Uttaranchal Information Commission letter no. 70/91/ u.i.c./2006
dt. 21.1.06 ).(See Part-A).
(B) Every Office shall send a monthly report to the PIO of the department in the
proforma prescribed by the commission. The PIO shall in turn compile the
informations and send it to the office of Uttaranchal Information Commission.
The proforma are appended. (See Part-C).
159
Chapter- XVII
Legal and Miscellaneous matters
162. Legal Powers of Forest Officers (Art. 271 of F.M. VIII)
The Indian Forest Act, 1927 as amended from time to time in its application to
Uttarakhand contains the legal powers of forest officers. In the following articles, details
of the powers under the more important sections of the Indian Forest Act 1927 and other
forest laws as U.P Private Forest Act (Act No. 6 of 1949); U.P. Protection of Trees Act
1976; Wild Life (Protection) Act. 1972. U.P. Regulation of Resin and Other Forest
Produce Act and Rule, 1976 are given.
(A) Powers under I.F.A (Art. 272 of F.M. VIII)
Powers under various sections of the I.F.A. have been given as under:
(a) Section 21- All D.F.Os have been empowered to publish translations of
notifications of reserved forests.
(b) Section 25 - Conservators have been empowered to regulate ways and
water courses in reserved forests subject to the provisions of this section
and with the previous sanction of the Commissioner.
(c) (i) Section 26- All D.FOs have been empowered to notify seasons
during which the kindling, of fire is not prohibited, and to permit the
clearing or breaking up of land for cultivation or any other purpose
(subject to the provisions of Art. 150). All Deputy and Assistant
Conservators, Rangers, Deputy Rangers, and Foresters when specially
authorized by the Conservator, have been empowered to permit acts
specified in clauses(c), (d), (f) and (g) of this section otherwise prohibited
in reserved forests.
(ii) The Officer Commanding T. Company, 3rd Q.A.O. Gorkha Rifles
for the time being and any guards employed by him from time to time in
this behalf, whether in permanent or temporary employment, have been
appointed ‘Forest Officers ‘for Sitoli reserve and their powers and duties
are limited to such powers and duties as are provided by Act XVI of 1927
to be exercised and preformed by any Forest Officer in respect of offences
under clause (I) of sub- section (1) of section 26 of the Act( Notification U-
75-F(4)/XIV-286 dt. 16.3.1937)
(d) Section 33, 34 (a) All Deputy and Assistant Conservators, Rangers,
Deputy Rangers and Foresters when specially authorized by the
Conservator, and also the Dy.Commissioners of Almora, Garhwal and
Nainital have been empowered to permit acts specified in clauses(a) and
(b) of section 33 ( Protected Forests).
(b) All D.F.Os and the DCs mentioned above have been empowered to
permit acts specified in clause (c) of the same section.
(e) Section 45, 46 and 50 - (a) all D.F.Os have been empowered to notify
depots for drift timber; to decide claims to drift; and to receive payments
on account of drift timber.
(f) (i) All D.F.Os have been declared authorized officer for the purpose
of sec. 52 and 52a for seizure, detention, delivery, possession and
confiscation of tool, boat, cattle, rope, vehicle etc. used in committing
forest offences.
(ii) All C.Fs within their territorial jurisdiction have been empowered
as appellate authority for the purpose of rule 52A under I.F.A
160
(g) Section 61 - All D.F.Os. and the D.Cs. of Almora, Garhwal and Nainital
Districts have been empowered to direct at any time the release of any
property seized under section 52, I.F.A.
(h) All D.F.Os. have been empowered for eviction of forest land enforcement
under sec. 61A of I.F.A
(i) All forest officer not below the rank of range forest officer have power to
release person arrested by them on personal bond under rule 65 I.F.A
(Notification No. 682/ XIV-68 dt. November 23, 1916)
(j) Section 72- (i) All Conservators and D.F.Os. have been invested with
the powers described in clauses (b), (c),(d) of section 72, I.F.A. which
consist of the powers to compel the attendance of witnesses and the
production of documents, power to issue a search warrant under Cr.P.C.;
and power to hold an inquiry into forest offences and to receive and record
evidence. (Notification No. 304 & 384 dated February 28 and August 28, 1880)
(ii) All D.F.Os. and all gazetted forest officers who have passed the
prescribed departmental examination in forest law, have been invested
with the powers prescribed in clause (a) of the same section. This consists
of power to enter upon any land and to survey, demarcate and make a map
of the same.( Notification no. 682/XIV-68 dt. November 23, 1916)
(iii) Selected R.Os. by name, while serving in the Kumaon Circle in
charge of ranges, and the R.O. River Range in Chakrata division of the
Tehri- Garhwal ( now Tehri) circle, have been invested with the powers
under clauses ( b) and (d) of section 72 I.F.A., which are described above,
vide G.O. No. 949/XIV-364, dt. November 3, 1929. Every forest officer in
all other forest circles is empowered to enquire into forest offences and to
receive and record evidence, which he does under orders of the D.F.O.
(Notification No. 223/XIV-L dt. February 2, 1922 and G.O. no. 2894/XIV dt. Sept.
24, 1949)
(k) (i) Section 76- Within their respective charges, all Conservators,
Deputy Conservators, Assistant Conservators, Forest Rangers, Deputy
Rangers, Foresters and forest Guards, whether in permanent or temporary
employment, are appointed to do all the acts and exercise all powers are
provided by the Act to be done or exercised by any forest officers'.
(ii) Whenever the inhabitants of any village cause or are suspected to
have caused fire, wilfully or negligently in a reserved forest ( class I, II
and Old Reserves in Kumaon) the District Magistrate of the district in
which such Forest is situated may direct that the right of pasture or of
forest produce, exercised by such inhabitants in such forest or any other
reserved forest in which such rights are exercised , shall be suspended for
a period not exceeding three years.( Notification no. 690 AF.XIV 154-A.F.
42 dt. December 10, 1942)
(l) Section 83 - All D.F.Os. and the D.Cs. of Almora, Garhwal and Nainital
Districts have been given the power to take possession of and sell forest
produce for the recovery of Government dues.
Note- Conservator of Forests are empowered to exercise all or any of the powers
referred to under sub- clauses 1 to 6, 8 to 10, 12 to 13 of this Article.
(m) The D.F.O. Chakrata Division has been empowered to do all that is
required to be done by a forest officer by the rules published with the
Notifications specified in the G.O. for regulating the control of floating
operations within Indian territory administered by the Government of the
Punjab ( Now Himanchal Pradesh &, Haryana) on the river Yamuna and
its tributaries and within 8 Kilometers from the right bank of the main
stream of Yamuna. (Punjab Government Notification No. 18043, dt. July 22,
1924 and G.O. No. 644/ XIV-220 dt. June 30, 1938)
161
(n) (i) The power has been delegated to the C.C.F. to open or close to
grazing forest areas which are not already notified as open or close to such
extent and for such periods as he may consider advisable with due regard
to the future progress of the forests. (G.O. No 783/XIV- 258, dt. Oct. 13, 1938 &
G.O. No. 1357- F.XIV dt. Sep. 15, 1958)
(ii) The power has been delegated to Conservators of Forests to open
to grazing forest area which are not already notified as open, to such
extent, and for such periods as they consider necessary with due regard the
futures progress of the forests, subject to a maximum of 2,000 hectares
(5,000 acres) in any one division at any one time. (G.O. No 123/XIV- 258-
1938, dt. Oct. 13, 1938 dt. February 5, 1940)
(B) Regarding compounding of Forest Offences. (Art. 273 of F.M. VIII)
The classes of officers that have been invested with the power to
compound forest offences under section 68 I.F.A; are given in sub- art (1) below,
and the procedure to be followed in such cases in given in sub arts(2) and (3).
(a) (i) All Conservators, the Collector of Bijnor, and all D.F.OS, have
been invested with the powers to compound forest offences , as described
in section 68 I.F.A.( Notification No. 392, dt. 28.2.1980 )
(ii) The Dy. Commissioners of Almora, Garhwal and Nainital districts
have been invested with the same powers within those district protected
forests of the Kumaon Division which are not reserved and included in the
Kumaon Circle. This power has also been delegated to the Forest
Panchayat of the Panchayati Forests under rule 19 of the Panchayati Forest
Rules, 1976 ( Notification No. 6589/ XIV-2-64 dt. July l9, 1976 and its
amendment from time to time( refer rule 20 of Panchayati Forest
Rules,2005), framed under sub-section (2) of section 28 of the Indian
Forest Act, 1927 ( Act No. XVI of 1927 ) Read with section 21 of the
General Clauses Act, 1897 ( Act. No. X of 1897).( Notification No. 78- F/638-
53, dt. Oct. 17, 1893)
(iii) The Assistant Commissioner, Nainital, has been invested, for the
time being, with the powers described in sub- section (1), section 68 in
respect of forest offences committed, or reasonably suspected to have been
committed, within those district protected forests of the Kumaon Division
not reserved or included in the Kumaon or Western Circles. (Notification
No. 356/XIV- 110- 1905, dt. June 1, 1905)
(iv) Gazetted forest officers when employed in Kumaon Circle have
been invested with the powers conferred by this section in respect of forest
offences committed or reasonably suspected to have been committed
within that circle. (Notification No. 164/XIV-234 dt. Feb. 27, 1914)
(b) The following instructions regarding the procedure to be adopted in
compounding cases have been issued by the State Government.
(i) In compounding forest offences under section 68, I.F.A., A forest
officer subordinate to a D.F.O. should not , without the D.F.O.'s sanction,
demand in any case an amount of compensation which exceeds ten times
the value of the forest produce in respect of which reasonable suspicion
exists that a forest offence has been committed, or ten time the amount of
the dues , the payment of which has been evaded, subject to maximum,
amount of rupees five thousand for the first offence and for second and
subsequent offence of the same nature shall not be less than rupees ten
thousand. On payment of the compensation demanded no further
proceedings shall be taken against such person or property. All forest
officers exercising powers under section 68 should enter all cases taken up
162
by them with a view to disposal under that section in a register (in form
no. H-1) which should show the following :
1. serial number (by financial year),
2. name, parentage, and residence of the offender,
3. offence, section of the Forest Act, Value of the property in respect
of which the offence has been committed,
4. date of report and of arrest, if made,
5. Statement of the offender,
6. decision, with abstract of the facts and date of conclusion of case,
7. amount of compensation demanded,
8. date on which paid or reasons for non- payment, (item and number
is quoted from the disburser's cash- book)
(Resolution No. 381- F/277-5 dt. June 9, 1885, F.O. No. 542-F/ 831-2 dated August 29,
1888 G.O. No. 324/XIV- 215 dt. June 18, 1902 and Notification No. 2658/XVII-179-1958 dt.
Nov. 2, 1960 and I.F.A. Uttarakhand amendment 2002)
(c) Conservator should make suitable arrangements for the inspection of this
register and a request from the District Magistrate for the inspection of the
register or for the submission to him of an extract relating to any particular
case should be complied with.
(d) In continuation of the foregoing instructions the following rules have been
issued by the Government for the compounding of offences:
(i) No offence alleged to have been committed more than one month
before the date of the first report regarding it may be compounded, except
after a personal investigation by the D.F.O. or other officer duly
empowered by law to compound offences.
(ii) Forest Guards and other subordinate Forest Officers, duly
empowered, by virtue of their office, under section 2, 1.F.A. i.e. to do all
acts and exercise all powers that are provided in the said Act to be done or
exercised by any Forest Officer are required to report to the officer in
charge of the range the occurrence of any offence against the said Act
within 24 hours( in the Kumaon Circle within three days) from the time of
detection of such offence. The report may be made either personally or in
writing. If in writing, it shall be in the form attached to these rules, and if
made in person the same form shall be prepared by the R.O., who shall
cause it to be signed by the reporting officer. The R.O. receiving such a
report or himself detecting an offence shall, within three days of such
receipt or detection, and after such preliminary inquiry as he may think
necessary, transmit the report duly serial led and with his remarks to the
forest officer in charge of the division. This is known as the preliminary
forest offence report and is entered in the divisional register and a
divisional serial number is allotted to the case.
(iii) The form used for forest offence reports (see sub-para(b) above) is
H-2 and a sample is appended below. A report is written in triplicate in
this form. Two copies are forwarded to the R.O. by the subordinate
making the offence report. The R.O. submits one copy of the report to the
D.F.O. for information immediately upon receipt and uses the other copy
for further inquiry and submission with the final report. The same
procedure applies to the reports of cases initiated by the R.O. himself.
163
SAMPLE OF FORM No.. H-2
Forest Department............. ..........Circle........
........................Division......... ........ . . .. . .........Forest
offence...............................Report No........... Dated.......... ..........
Range.............................................................................................
1. Name (S) of offender(s) Father's name(s) , residential/ postal
address(es) and name of Police Station.
2. Name (s) parentage and address (es) of witness(es).
3. Detailed description of the said offence and its date.
4. Cost(Value of the damage caused by the offence).
5. Special statement with regard to challan and Investigation.
6. Details of reports and explanation of evidence etc.
(iv) should it happen in any case that a period of one month has elapsed
(or in the Kumaon Circle six months, or in cases in which Bhotias,
Marchas, migratory labourers, or people migrating to the Bhabhar in the
winter are concerned, 12 months, have elapsed) between the first and the
final report of the R.O. such case may be compounded only after personal
inquiry by the D.F.O. or by an officer duly empowered in the hills, by the
Government to compound offences. In normal practice R.Os. are required
to submit their final forest offence report to D.F.O. within three months
of the preliminary report as it is important to prevent long standing cases
to hang on.
(v) No officer who is not empowered under section 68 may issue
notices inviting persons to attend for the purpose of inquiries into alleged
offences or in order to pay compensation.
(vi) An officer empowered to accept compensation shall not offer to
accept it, except in cases which he has inquired into himself, or which
have been inquired into under his orders by any officer of not lower grade
than an officer in charge of a range, provided that in the Kumaon Circle
compensation can be accepted when cases are inquired into by a range
assistant of not lower rank than a forester. Owing to heavy increase in
work, many forest offences cases in other forest circles are now a days
necessarily enquired into by deputy rangers and foresters attached to a
range, since the R.O. cannot himself cope expeditiously with all of them.(
G.O. No. 949/ XIBV-346, dt. November 3, 1929)
(e) The proceeding under section 68, I.F.A. are a via media to prevent what
might ( and often does) result in a protracted court case. It is thus a
summary and final settlement out of court to which both parties have
agreed. Consequently it is not permissible for the D.F.O. to ask the
magistrate to recover compensation fixed under section 68, as arrears of
land revenue under section 82, I.F.A. or under the provisions of Public
Money (Recovery of Dues) Act, 1965 in those cases where the offender
has first agreed to pay the compensation but later refuses to do so or pays
only part of the same. In every such contingency, the original forest-
offence case should be sent to the court for prosecution under the
particular section of the I.F.A. to which the offence relates, or if of a petty
nature, it may be dropped.
164
163. Legal Powers of Forest officer under Transit of timber and other forest Produce
Rules, 1978
(A) Conservator, D.F.O, S.D.O and other forest officer authorized in this behalf by
C.F and D.F.O has been empowered to issue transit passes under rule 4 of transit
rules.
(B) The C.F has power to establish and notify depots for the purpose of storage and
examining of forest produce under rules 15 and 16 of transit rules.
(C) The C.F has power to register a forest produce trader for the purpose of import of
forest produce in his circle under rule 20 and 21 of transit rules.
(D) All forest officers have power to stop a vehicle etc. of forest produce for checking
during transit of forest produce under rule 25.
(E) All forest officers not below the rank of a Range forest officer have power to
allow manual conversion of timber and establishment of saw pits and manufacture
of charcoal under rule 26 of transit rules.
164. Legal Powers of Forest Officer under Establishment and Regulation of Saw Mills
Rules, 1978
(A) D.F.Os have power to grant license for a Sawmill under rule 4 and 5 and renewal
of licenses under rule 7 and revocation of the license under rule 8 of Saw mills
rules.
(B) Under rule 10, C.Fs has power of appellate authority against revocation order
passed by D.F.O under rule 8 of the Saw mills rules.
(C) P.C.C.F has power to relocate saw mills within cluster, in an industrial area
notified for this purpose and beyond 10 km. distance form forest boundary as per
order passed by Hon’ble Supreme Court of India in petition no. 202/96
T.N.Godavarman v/s Union of India and others.
165. Legal Powers of Forest Officer under Protection of Trees Act, 1976
(A) All D.F.Os have power to issue felling permit for a tree under rule 4 and 5 the
Act.
(B) All C.Fs are authorized under rule 6 for reviewing any denial order for permit of
felling trees passed by D.F.O.
(C) All forest officers not below of the rank of the Ranger have powers to arrest under
rule 13(1) and to release under personal bond as per rule 13(3) of this Act.
(D) All forest officers not below of the rank of the Ranger have power of seizure of
forest produce and cart, boat, vehicle and wood under rule 14 of the Act.
(E) All C.Fs have power to compound offence under Sec. 15 of the Act.
166 Legal Powers of Forest Officer under Resin and other Forest Produce
(Regulation of Trade) Act, 1976
(A) Divisional forest officer under his jurisdiction is authorized to issue permit to any
private and Govt. Resin Tapper, Manufacturer of resin products and every
exporter of resin and resin products. (Sec.10).
(B) All forest officers have powers of entry to search any place related with
resin and resin product and to seize vehicles etc. involved in illicit trade or
violation of this Act. (Sec.13).
(C) Divisional Forest officer has powers to compound offences under this Act.
165
167. Legal Powers of Forest Officer under Resin and other Forest Produce( Regulation
of Trade) Rules, 1976. (Under rule 3)
Purpose for which the officers are Who shall be the authorised officer
being authorized
1 For the purpose of clause(b), Range officer within whose jurisdiction
(c), (d) of Sec.4 of the Act. a resin depot is situated.
2 For the purpose of clause (e) Divisional Forest officer within whose
of Sec.4 of the Act. jurisdiction the place where the resin
products are manufactured.
3 For the purpose of rule 6(a), Divisional Forest officer within whose
(b)(ii) and (d) pertaining to jurisdiction the resin is, for the time
Sec.5of the Act. being stored.
4 For the purpose of clause 6(b) Range Officer/Depot Officer in whose
(i) pertaining to Sec.5 of the jurisdiction the resin for the time being
Act. stored.
5 For the purpose clause (c) of Divisional Forest officer through
Sec.5 of the Act. whose jurisdiction the resin shall pass
for the first time in Uttar Pradesh.
6 For the purpose of the proviso Range officer under whose control the
to Sec.8(1) of the Act. resin depot where the resin is offered
for sale comes.
7 For the purpose of sub-section Range officer within whose
(5) of Sec.8 of the Act. jurisdiction, the resin depot concerned
is situated.
8 For the purpose of Sec.9 of the Divisional Forest officer within whose
Act. jurisdiction the trees to be tapped for
resin are situated.
168. Legal Powers of Forest Officer under Wild life (Protection) Act, 1972
(A) Sec.11 of this Act empowers the Chief Wildlife Warden to permit hunting of
animals which have become dangerous to human life or is so disabled or diseased
beyond recovery.
(B) Sec.12 of this Act empowers the Chief Wildlife Warden to permit hunting of
animals for education, scientific research, scientific management, collection of
specimen and derivation, collection or preparation of snake vemon for the
manufacture of life saving drugs.
(C) Sec.17B of this Act empowers the Chief Wildlife Warden to permit to pick,
uproot, acquire or collect specified plants from a forest land for the purpose of
education, scientific research, herbarium preservation and propagation, Sec.17C
of this Act empowers the Chief Wildlife Warden to grant licence for cultivation of
specified Plants.
(D) Sec.27 and 28 of this Act empowers the Chief Wildlife Warden to permit a
person to enter and reside within the limits of a wildlife sanctuary or national park
for the purpose of investigation or study of wildlife and purpose ancilliary or
incidental thereto, photography, scientific research, tourism and transaction of
lawful business with any person residing in the sanctuary.
(E) Sec.29 of this Act empowers the State Government in consultation with the State
Wildlife Adivsory Board to authorise the Chief Wildlife Warden to permit
exploitation of forest produce, to divert habitat of wildlife and to divert flow of
166
water in a sanctuary, if found necessary for the improvement and better
management of wildlife.
(F) Sec.31 of this Act empowers the Chief Wildlife Warden to grant permission to
any person to enter a sanctuary or national park with any weapon.
(G) Sec.33 of this Act empowers the Chief Wildlife Warden to control, manage and
maintain sanctuaries and national parks.
(H) Sec.34A of this Act empowers all forest officers not below the rank of ACF to
evict any person and to remove any unauthorized construction from a sanctuary or
national park.
(I) Sec.35(6) of this Act empowers the State Government in consultation with the
State Wildlife Adivsory Board to authorise the Chief Wildlife Warden to permit
exploitation of forest produce, to divert habitat of wildlife and to divert flow of
water in a National Park, if found necessary for the improvement and better
management of wildlife.
(J) Sec.39 of this Act empowers the Chief Wildlife Warden to permit any person to
acquire, keep in custody or control, transfer by gift or sale or destroy or damage
any wildlife, animal article, trophy or meat that has become Government property
by virtue of being seized on account of an offence done under the Act.
(K) Sec.42 of this Act empowers the Chief Wildlife Warden to issue a certificate of
ownership of any wild animal or any animal article or trophy to any person.
(L) Sec.43 of this Act empowers the Chief Wildlife Warden to to allow
transshipment of wild animals.
(M) Sec.44 of this Act empowers the Chief Wildlife Warden to grant a licence to deal
with any trophy or animal article and Sec. 45 empowers him to suspend or cancel
the same.
(N) Sec.50 empowers all forest officers to enter any premises and search any
premises, stop and search any vehicle or vessel, search baggages, require any
person to produce any captive or wild animal, animal article or wild trophy for
inspection and also seize them together with any trap, tool, vehicle or weapon,
and arrest any person without warrant, if he has reasonable grounds for believing
that an offence under this Act has been committed by any person. However, items
seized can be released on personal bond only by an officer not inferior to an ACF.
(O) Sec.54 empowers the State Government, by notification to empower the Chief
Wildlife Warden or any officer of a rank not below the rank of a DCF to
compound offences under this Act for which no minimum punishment has been
prescribed under Sec.51 of this Act.
169. Powers of Forest Officer under The Biological Diversity Act, 2002 to file complaints
with regard to offences punishable under the Act.
Vide MoEF notification no. S.O. 120(E) dt. 12.01.2009 Forest Officers not below
the rank of Range Officers are empowered, in their respective jurisdiction, to file
complaints in punishable offences under the Act. A copy of the notification is appended.
(See Part-C ).
170. Power to disarm any person without a licence (Art. 274 of F.M. VIII)
In modification of Government notification no. 274, dated March 11, 1880, and
under section 13, of the Indian Arms Act, (XI of 1878), the State Government of the
U.P. is pleased to invest the Conservators of Forests, all Deputy Conservators, and
167
Assistant Conservator of Forests in Uttar Pradesh with the power to disarm any person
going armed without a license or in contravention of its provisions within the local limits
of the jurisdictions.
168
CHAPTER - XVIII
Civil and Criminal cases
171. Institution and Defence of suits on behalf of Government (Art. 275 of F.M. VIII)
(A) As a general rule no suit shall be instituted by the State until all other means of
obtaining satisfaction have been tried and have failed. The person against whom it
is proposed to institute a suit shall be given every opportunity of explaining his
position and stating his reply to the claim.( L.R. Manual Para 15.14)
(B) Proceedings for the institution of suits shall start well in advance of the expiry of
the period of limitation, and at least three months before the date on which the
limitation expires.{ L.R. Manual Para 15.14 (2)}
(C) (a) 'kklu dh vksj ls :0- 2]500 rd ds ewY;kdu ds ckn foHkkxk/;{k Lo;a ftyk ljdkjh
odhy dh jk; esa nk;j dj ldrs gSA ijUrq ;fn fdlh ekeys esa foHkkxk/;{k ftyk ljdkjh odhy dh
jk; lssa lger u gks ;k fdlh fo'ks"k iz'u ij fof/kd jk; dh lgefr u gks ;k fdlh iz'u ij fof/kd
jk; dh vko'd;rk gks rks mls iqu% ujsfVo] ftyk ljdkjh odhy dh jk; rFkk vU; dkxtkr ds lkFk
fof/k ijke'khZ vkns'kkFkZ HkstsxsaA¼'kk0 l- ch& 2983@ ch& 19041 , fn0 17 vxLr 1979½
(b) No suit with a valuation exceeding Rs. 2,500 on behalf of the State shall
be instituted in any court without the prior sanction of the Legal Remembrance.
For the institution of suits preparation of plaints narratives and obtaining the
sanction of Legal Remembrance Articles 15,05 to 15.20 may be consulted.( L.R.
Manual Para 15.05 to 15.20)
(D) All the papers to be submitted-to the Legal Remembrance in relation to a case
shall be prepared in duplicate, and shall be written or typed very clearly and
legibly in half margin on one side only of the paper. They shall be numbered and
fastened together in the ordinary form of a brief, and shall be accompanied by a
list of all papers so submitted to him.( L.R. Manual Para 15.07)
(E) Under rule 1 of order XXVII of the code of civil Procedure, 1908, the State
Government has authorized the Head of Departments and the District Officers, as
the case may be, to sign and verify plaints and written statements on behalf of the
Government. (L.R. Manual Para 15.06)
(F) According to section 80 of the Code of Civil Procedure, 1908 , two months prior
notice in writing stating the cause of action and the relief claimed, is a condition
precedent for the institution of suits against the state Government or a public
officer in respect of any act done or purporting to be done by such public officer
in his official capacity. Such notice in the case of a suit against the State
Government or a public officer in respect of any act done or purporting to be done
by such public officer in his official capacity. Such notice in the case of a suit
against the State Government, may be delivered to or left at the office of a
Secretary to the Government or the Collector of the District. In the case of public
officer, however, the notice shall be delivered, to him personally or left at his
office. {L.R. Manual Para 15.21 (1)}
Note- The Collector concerned is the proper authority to be served with the notice under
section 80 of the Code of Civil Procedure in respect of only those cases against the State
which relate to the affairs of his Government the Central Government. (L.R. Manual
Para 15.21 (1) Note )
169
(G) On receipt of the notice, the District Officer shall send it in original to the Head of
Department/ Head of Office for preparation of a narrative of the case within four
weeks from the date of receipt of notice. After the narrative has been prepared, the
officer concerned shall send the same along with other records of the case to the
District Government Counsel for his opinion. If the District Government Counsel
finds that there is no force in the notice and the District Officer agrees, the latter
shall inform immediately the person giving the notice that his suit, if filed, shall
be defended on behalf of the Government and endorse a copy of the same to the
Head of Department/ Head of Office concerned. (L.R. Manual Para 15.23 )
(H) If it appears to the District Officer/ Head of Department that the person giving the
notice has a valid claim, he shall ascertain the terms, such person is willing to
accept. If the District Officer/ Head of Department considers it advisable that the
claim should be satisfied in full, he shall report his views to the Government in
the administrative Department concerned. (L.R. Manual Para 15.25)
(I) (a) In case it is proposed not to contest a suit in whole or in part, it shall be
referred to the Legal Remembrance for his instructions.{L.R. Manual Para 15.24 (1) }
(b) Difficult cases, and those where the District officer and the District
Government Counsel differ on any point, shall be referred to the Legal
Remembrance. {L.R. Manual Para 15.24 (2) }
(J) (a) The Head of the Department shall sanction compromise, if any, without
reference to Legal Remembrance in threatened suits if the valuation of the subject
matter does not exceed Rs. 2,500 where the valuation exceeds this amount, even
though the person giving the notice may be prepared to compromise at a valuation
not exceeding Rs. 2,500 the Department shall refer the matter to Legal
Remembrance, who shall obtain orders of the Government for effecting a
compromise. While negotiating a compromise, the Head of Department shall, as
far as possible, avoid suggesting the proposed term in writing. (L.R. Manual Para
15.26)
(b) When the Head of the Department himself sanctions a compromise, he
shall report this fact to Government, but no reference shall be made to legal
Remembrance. (L.R. Manual Para 15.27)\
(K) (a) In suits, the valuation of which does not exceed Rs. 5,000 and a question
of title, declaration or injunction is not involved, the Head of the Department/
District Officer is authorized to order defense. He shall approve the written
statement, report on issues and pass orders on other incidental matters, e.g.
obtaining of adjournment, etc. The Head of the Department/ District Officer shall
correspond directly with the District Govt. Counsel.( L.R. Manual Para 15.33)(b) In
suits the valuation of which exceeds Rs. 5,000 or where question of title,
declaration or injunction is involved in suits, the valuation of which exceeds Rs.
2,500 , the Head of the Department/ District Officer shall forward complete
papers of the case including draft written statement to the Legal Remembrance
who shall then examine the matter and approve the written statement with such
modification as considered necessary and other papers proposed to be filed in the
court in connection with that suit. The Legal Remembrance shall send orders
along with the brief of the case to the District Govt. Counsel directly, endorsing a
copy of the & orders to the & Head of the Department/ District Officer concerned.
170
Note: (i) All the papers referred to the Legal Remembrance shall be prepared in
duplicate. The Legal Remembrance shall send one set of the papers with the brief
to the District Government Counsel, retaining the other set in his office for
further reference. (L.R. Manual Para 15.33 (2) Note.)
(ii) ySUM ,Dohth'ku ,DV dh /kkjk 18 ds vUrxZr nk;j leLr lanHkksaZ ds izfrokn djus
ds vkns'k foHkkxk/;{k Lo;a ns ldrs gS vkSj ,sls ekeyksa dks fof/k ijke'khZ ds vkns'kkFkZ ugha
Hkstk tk;sxkA ¼'kkldh; vkns'k 2983@ch&190 41 fnukad 17 vxLr 1979½
(L) As soon as the case is decided, the District Government Counsel or shall report
the result to the Head of the Department / District Officer and/ or Legal
Remembrance, as tile case may be. The District Government Counsel shall,
without waiting for orders, lose no time in. procuring copies of judgment and the
decree and shall, on receipt of such copies, forward the same with in three days to
the Head of Department/ District Officer who shall send them within three days to
the Legal Remembrance with such recommendation as to the filing of appeal or
any further action, as may appear to be necessary in relation to that case.
172. Institution and filing of suits and applications or the defence of same entrusted to
(Art. 276(2) of F.M. VIII)
The Special rules of procedure in such cases are found in sections 79 to 82 and 89
to 93 of Part IV and V respectively of the Code of Civil Procedure ( Act V of 1908) and
those relating to appeals in Part VII of the Code, which should be studied.
173. D.F.O. to report to Conservator in grave and unusual criminal cases and his power
to employ pleaders. (Art. 277 of F.M. VIII) As Per G.O.No. 245/XXVII(7)2012
Dt.22.11.2012
(A) D.F.OS should invariably report to the Conservator before commencing
proceeding in any grave or unusual criminal case.
(B) Power has been delegated to D.F.OS, CFS, APCCFS AND PCCF to employ
pleaders and to sanction their fees according to G.O.No-245/XXVi(7)/2012 dt
22.11.2012.
Note- Under Para 8.01 of the Legal Remembrance’s Manual a list of legal practitioners whose
services may be requisitioned by the District Magistrate to conduct cases in a
magistrate's court is maintained in the office of the District Magistrate wherever it is
considered advisable by a D.F.O. that a legal practitioner should conduct case instead of
the Prosecuting Inspector one from this list should be employed.
174. Requirement of Government pleader or special counsel to defend criminal cases.
(Art. 278 of F.M. VIII)
(A) In criminal case of greater importance, which cannot be adequately dealt with
under Article 277, the District Magistrate should, in the first instance, be moved
to act under para 19.30 of the Legal Remembrance’s Manual and require the
Government pleader to conduct the prosecution.
(B) When the services of the Government pleader are not available, or when owing to
exceptional circumstances it is thought necessary to employ special counsel, the
matter should .be reported to the Conservator who should refer it to the Legal
Remembrance in accordance with the procedure laid down in chapter IX of the
legal Remembrance 's Manual.
Note- The term " special counsel" shall not include a panel Lawyer, engaged in criminal case.
(C) The Legal Remembrance shall, in the event of his not being able to make
provision for the services of the special legal practitioner from his budget grant,
record his opinion on the reference and refer the matter to the Government, stating
171
what proposals he has to make for the conduct of the case and the probable cost to
the Government.
(D) In the event of the application being sanctioned, the legal practitioner to be
appointed shall not be deputed to conduct the case until the amount of
remuneration to be paid to him shall first have been settled by the legal
Remembrance in communication with him.( L.R. Manual Para 9.06)
175. Procedure for prosecution under Cr. P.C. (Art. 279 of F.M. VIII)
(A) The procedure in prosecutions is set forth in Chapters XV to XXVI of the
Criminal Procedure Code, 1973 ( Act No 2 of 1974), which should be studied,
and that relating to appeals in chapter XXIX of the Criminal Procedure Code,
1973 ( Act No. 2 of 1974) which should be studied. The State Government may
direct the Public Prosecutor to present an appeal to the High Court from an
original or appellate order of acquittal passed by any court other than a High
Court ( section 378 Cr.P.C.)
(B) vfHk;qDrksa dh voeqfDr ds fo:) rFkk muds naM esa o`f) ds fy, vihy ds izLrko vihy dh
vof/k lekIr gksus ds i;kZIr le; iwoZ 'kklu dks Hkstk tk; rkfd vihy ds izLrkoksa ij U;k;
¼QkStnkjh okn½ vuqHkkx }kjk le; ls visf{kr dk;Zokgh djuk lEHko gks ldsaA ¼'kkldh;
vkns'k la0 21&68@ 14&1&1978 fnukad 18 uoEcj 1978 ½
(C) Where the judgment of a court is in favor of Government and/ or the opposite
party goes in appeal/ revision, the sanction to contest the appeal, second appeal,
special appeal or revision as the case may be, will be issued by the Heads of
Department without reference to Government or the concurrence of the law
Department except in cases in which the head of the department considers that in
view of the change in law or account of the observation of the court or the policy
of Government or due to any other special features, it may be necessary to refer
the case to Government for orders.( G.O. No. X 137/VII-B-F-8 65 dt. February 27, 1965)
Note- The above order shall not apply to the appeals/ revisions to be contested in the Supreme
Court. Orders for sanction or otherwise in all cases before the Supreme Court will be
issued by the Government. (G.O. No. X 137/VII-B-F-865 dt. February 27, 1965)
176. Provision for bail of offenders arrested. (Art. 280 of F.M. VIII)
In order to obviate the hardship which might be caused, by detaining in custody
for an unnecessarily long period persons suspected of having committed a forest offence
and arrested under section 64, I.F.A. it is directed that, where the Magistrate's court is at a
distance from the scene of the alleged offence and a police station is within convenient
access, an accused person shall be taken to the police station and the officer in charge of
the station shall take action on the matter in accordance with the provisions of Chapter
XXXIII of the Criminal Procedure Code.
177. Register of Civil & Criminal cases. (Art. 281 of F.M. VIII)
D.F.OS, shall maintain a register of civil and criminal cases in form no. H-3.
Each case shall be entered when instituted and the result shall be entered from returns in
the same form supplied by the judge or Magistrate. Forms for this purpose should be
supplied to the officers concerned.
178. Payment of expenses to witnesses. (Art. 282 of F.M. VIII)
172
The following rules govern the payment of expenses to witnesses summoned to
attend forest cases.
(A) The repayment of the expenses when summoned by Forest officers, acting under
section 72(d) I.F.A. is regulated by G.O. no. 101- F/94-A-2 dated February 10 1990.
As forest officers acting under this section are not criminal courts, they cannot,
under section 312, Code of Criminal Procedure 1973 ( Act No. 2 of 1974) or the
rules made there under, pay witnesses summoned by them, and any expenses so
incurred should be defrayed by the department. Witnesses should be summoned
under section 72 by the issue to them of form no. H-4 . D.F.Os should obtain the
sanction of the Conservator to such expenditure, and as the expenditure cannot be
foreseen and must be incurred when the necessity for it arises, the necessary
sanction should be applied for immediately afterwards.
(B) The duty of paying the expenses of complainants and witnesses in criminal cases
is imposed on the courts and not on the official of any department who may
happen to be prosecuting the case. Under section 312 of the Criminal Procedure
Code, 1973, the State Government has prescribed a regular scale of payments
which criminal courts are authorized to make in cases in which the prosecution
is instituted under the orders of any public officer. The rules are printed in para
436 to 438 of the M.G.O. (1981edition, Government of Uttar Pradesh.)
Magistrates frequently fail to allow expenses unless specially asked for them, and
the forest official who appears to prosecute should be directed to make
application to the magistrate in each case on behalf of the witnesses, when
adjudged necessary.
179. Payment of reward by magistrates (Art. 283 of F.M. VIII)
The following rules regulate the payment of rewards in forest cases by
magistrates.
(A) All revenue officers below the rank of Tehsildar, and all police officers up to and
including Inspectors, and all forest officers, including clerks and messengers
below the rank of Assistant Conservator, as well as persons not in the public
service, are eligible for rewards under following rules:
(a) On conviction of an offender, the Magistrate by whom the case has been
decided is authorized to grant reward not exceeding the estimated value of
the timber or other forest produce, or other articles confiscated, plus the
amount of any fine imposed, in such proportions as he may think fit, to
any person or persons who have contributed to the seizure of the property
confiscated or the conviction of the offender.
(b) If in any case the fine and the proceeds of the property confiscated cannot
be immediately realized, the deciding authority of the case may at once
pay the reward (provided that it does not exceed Rs. 100 from such funds
as may be at his disposal. If in such a case the Magistrate considers that
more than Rs. 100 at once, and shall submit his recommendation for a
larger reward, through the Conservator of Forests, for the orders of the
State Government, giving his reason for the same.
(c) In any case the rewards, where ordered shall be paid within the limit and
under the sanction provided in rule (b) even though the fine may not have
been realized.
(d) If after payment of the reward the conviction is reversed on appeal, the
amount paid in rewards shall not be recovered from the persons to whom
173
it has been paid unless it shall appear that they have acted fraudulently in
the case.
(B) For rewards payable by Forest Officers in forest cases see F.H.B. Vol. VII
Appendix IV;
180. Prosecution against press. (Art. 284 of F.M. VIII)
No press prosecutions should be undertaken by the department on account of
imputations made against official acts without the express sanction of the Government. A
previous report of the circumstances should invariably be submitted to the Government
before a prosecution of any kind is instituted against a newspaper by a Government
officer. This rule should be carefully observed by all officers
181. Recourse to court for vindication of public act or their character. (Art. 284 of F.M.
VIII)
(A) All officers must obtain the authorization of the Government before having
recourse to the courts for vindication of their public acts or their character as
public functionaries from defamatory attacks. This order does not affect an
officer's right to defend his private dealings or behaviour in any way, that may to
him seen fit, but his official reputation is in the charge of the Government which
he service.
(B) When a Government officer has been accused of committing an offence, or has
been sued for damages on the ground of some act done by him in his official
capacity, and it appears to the State Government that his conduct was not open to
blame, the Government law officers will ordinarily be employed to defend the
case on Government expense. When Government is not so satisfied, the officer
must defend himself at his own expense, but if he is subsequently acquitted and
his character cleared, Government will defray such reasonable charges as he has
incurred in defending himself. The amount considered reasonable must depend to
some extent on the nature of such case, but for general guidance it is laid down
that, in the absence of special circumstances. Government will not be prepared to
pay a higher fee than that ordinarily payable to a government pleader, if he had
been engaged for the defence, Subject to the provisions of the canons of audit, the
State Government has full powers sanction expenditure of this class when it is
debitable to State Revenues. In respect of expenditure falling on Union
Revenues, the State Government's powers are limited to Rs. 1,000 (vide rule 12 of
the rules published with the Government of India, Finance Department letter No.
2044- E.A., dt. December 19, 1921).
XXX
174

Organization of Department of Forest

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PART-1

Organisation of the Forest Department.

2. General Forest Administration: (Art. 2 of F.M.VIII)

2 Kedarnath 1972 Rudraprayag and 975.20 15/14-3 dt 21.01.1972

(3) Chakrata Chakrata 1865

(3) Tehri New Tehri

Bageshwar Kapkot Kapkot

4 Addl. Principal Chief Conservator of Forests 1 1 _

5 Addl. Principal Chief Conservator of Forests 1 _ _

6 Addl. Principal Chief Conservator of Forests, 1 _ _

8 Chief Conservator of Forests & Director, Forest _ 1 _

13 Chief Conservator of Forests (Eco-Tourism) Dehradun _ 1 _

17 Chief Conservator of Forests (Livelihood &NTFP) _ 1 _

18 Chief Conservator of Forests (Publicity & _ 1 _

19 Chief Conservator of Forests (Vigilance & Legal _ 1 _

20 Conservator of Forests, Garhwal Circle Pauri _ 1 _

(D) Recruitment and Promotion: As per provisions of The Uttarakhand Forest

10. Special Pay, Allowances, Fees and Honoraria

Security limits Rate of special pay

(b) The P.C.C.F. is authorised to sanction suitable rewards whether in cash or

16.8 Child Adoption Leave

Designation Reporting Reviewing Accepting

Sl. Name of Office Reporting Reviewing Accepting

la[;k @ 14&2 y[kuÅ] fnukad 19

(ii) foLr`r lhek fooj.k& xzke @CykSd-----------------------ijxuk------------------rglhy -----------------------ftyk-----------------

28. Dereservation of Forests (Art. 114 of F.M. VIII)

(b) Transfer of Contract - Ordinarily no transfer of contract should be allowed

Section B - Outturn by Purchaser's Agency

Section C - Outturn by free grantees, right holders and concessioners.

60% 1 0.40 0.15 0.06 0.03 0.01

E3 Receipt form no (F.A.R. form no

E4 Register of controlling the

E7 Monthly Cash account (F.A.R no

E8 Estimate of works (F.A.R form 15)

E 8(a) Details for measurements and

E 11(a) Ditto expenditure (F.A.R. form

E 12 Contractors and disbursers ledger

E 15(a) Ditto Non-Gazetted Officers Maintained by Treasury.

E 16 Register of security deposits for

E 18 Transfer to Public Department

E 19 Muster roll (F.A.R. form no 13)

E 20 Daily labour vouchers (F.A.R.

E 21 General vouchers (F.A.R. form no

E 21 A Voucher for works on which

E 22 Objection statement (F.A.R. form

E23 Records of sanction, progress of

F(d) Acknowledgement form

F. 6 Registers of files and cases 120

S.l. Particulars Period of Retention

SL Subjects Article Form No. Special Points for notice

SL. Subjects Article Form No. Special Points for notice

SL. no Subjects Article Form No Special Points for

SL. Subjects Article Form No. Special Points for notice

SL. Subjects Article No. Form No. Special Points for

SL. Subjects Article No. Form No. Special Points for

SL. Subjects Article Form No. Special Points for

SL. no Subjects Article Form No. Special Points for

178. Payment of expenses to witnesses. (Art. 282 of F.M. VIII)

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