Microsoft Word - 1 Getting Started With Word

Microsoft Word 2016 is a word processing application that allows you to
create a variety of documents, including letters, resumes, and more. In this

lesson, you'll learn how to navigate the Word interface and become familiar
with some of its most important features, such as the Ribbon, Quick
Access Toolbar, and Backstage view.
The Word interface
When you open Word for the first time, the Start Screen will appear. From
here, you'll be able to create a new document, choose a template, and
access your recently edited documents. From the Start Screen, locate
and select Blank document to access the Word interface.
Working with the Word environment
Like other recent versions, Word 2016 continues to use features like
the Ribbon and the Quick Access Toolbar—where you will find commands
to perform common tasks in Word—as well as Backstage view.
The Ribbon
Word uses a tabbed Ribbon system instead of traditional menus.
The Ribbon contains multiple tabs, which you can find near the top of the
Word window.
Each tab contains several groups of related commands. For example, the
Font group on the Home tab contains commands for formatting text in your
document.
Some groups also have a small arrow in the bottom-right corner that you
can click for even more options.
Showing and hiding the Ribbon
If you find that the Ribbon takes up too much screen space, you can hide it.
To do this, click the Ribbon Display Options arrow in the upper-right
corner of the Ribbon, then select the desired option from the drop-down
menu:
● Auto-hide Ribbon: Auto-hide displays your document in full-screen

mode and completely hides the Ribbon from view. To show the Ribbon,
click the Expand Ribbon command at the top of screen.
● Show Tabs: This option hides all command groups when they're not in
use, but tabs will remain visible. To show the Ribbon, simply click a
tab.
● Show Tabs and Commands: This option maximizes the Ribbon. All of
the tabs and commands will be visible. This option is selected by
default when you open Word for the first time.
Using the Tell me feature
If you're having trouble finding command you want, the Tell Me feature can
help. It works just like a regular search bar: Type what you're looking for, and
a list of options will appear. You can then use the command directly from the
menu without having to find it on the Ribbon.
The Quick Access Toolbar
Located just above the Ribbon, the Quick Access Toolbar lets you access
common commands no matter which tab is selected. By default, it shows
the Save, Undo, and Redo commands, but you can add other commands
depending on your needs.
To add commands to the Quick Access Toolbar:
1. Click the drop-down arrow to the right of the Quick Access

Toolbar.
2. Select the command you want to add from the menu.
3. The command will be added to the Quick Access Toolbar.

The Ruler
The Ruler is located at the top and to the left of your document. It makes it
easier to adjust your document with precision. If you want, you can hide the
Ruler to create more screen space.
To show or hide the Ruler:
1. Click the View tab.
2. Click the checkbox next to Ruler to show or hide the Ruler.
Backstage view
Backstage view gives you various options for saving, opening a file,
printing, and sharing your document. To access Backstage view, click
the File tab on the Ribbon.
Document views and zooming
Word has a variety of viewing options that change how your document is
displayed. You can choose to view your document in Read Mode, Print
Layout, or Web Layout. These views can be useful for various tasks,
especially if you're planning to print the document. You can also zoom in
and out to make your document easier to read.
Switching document views
Switching between different document views is easy. Just locate and select
the desired document view command in the bottom-right corner of the
Word window.
● Read Mode: This view opens the document to a full screen. This view
is great for reading large amounts of text or simply reviewing your
work.
● Print Layout: This is the default document view in Word. It shows

what the document will look like on the printed page.
● Web Layout: This view displays the document as a webpage, which
can be helpful if you're using Word to publish content online.
Zooming in and out
To zoom in or out, click and drag the zoom control slider in the bottom-
right corner of the Word window. You can also select
the + or - commands to zoom in or out by smaller increments. The number
next to the slider displays the current zoom percentage, also called
the zoom level.

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Microsoft Word 2016 is a word processing application that allows you to

create a variety of documents, including letters, resumes, and more. In this

The Word interface

● Auto-hide Ribbon: Auto-hide displays your document in full-screen

Using the Tell me feature

To add commands to the Quick Access Toolbar:

1. Click the drop-down arrow to the right of the Quick Access

3. The command will be added to the Quick Access Toolbar.

To show or hide the Ruler:

1. Click the View tab.

2. Click the checkbox next to Ruler to show or hide the Ruler.

Switching document views

● Print Layout: This is the default document view in Word. It shows

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