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Standard Request for Proposal Document PS7

Guidance Notes on the Use of


the Standard Request for Proposal
These guidance notes have been prepared by the CPTU to assist a Procuring Entity in the preparation, using
this Standard Request for Proposal (SRFP), for procurement of Intellectual and Professional Services having
estimated cost above BDT 1 Crore. The Procuring Entity should also refer to the Public Procurement Act,
2006 (Act No 24 of 2006), and the Public Procurement Rules 2008, issued to supplement the act available on
CPTU, s website: http://www.cptu.gov.bd/ including amendments thereto. All concerned are advised to refer
to the aforementioned Act and Rules in particular Section 37-38 and Rule 103-126 respectively, while
participating in any selection process of Consultants.
The use of SRFP (PS7) applies when a short-listing process following Expressions of Interest has taken place
and the short-listed Applicants are invited to submit a Proposal. This document shall be used when a Procuring
Entity (the Client) wishes to select an Applicant (Consultant) for assignments for which remuneration is being
determined on the basis of a lump-sum to be paid to the Consultant for carrying out the Services.
Lump sum based contracts are recommended when the Scope of the Services is clearly defined and Consultant’s
remuneration is linked to the delivery of certain outputs, usually reports, etc. A major advantage of the lump-sum
contract is the simplicity of its administration; the Client needs only to be satisfied with the output.

SRFP (PS7) is based upon internationally acceptable model formats, which have been adapted to suit the
particular needs of procurement within Bangladesh. SRFP (PS7) has 6 Sections, of which Section 1
(Instruction to Consultants) and Section 3 (General Conditions of Contract) must not be altered or modified
under any circumstances.

The Client addresses its specific needs through the information provided in the Proposal Data Sheet (PDS)
and the Particular Conditions of Contract (PCC) as well as in the detailed requirements of the procurement
in the Terms of Reference (TOR).
Guidance notes in brackets and italics are provided for both the Client and the Consultants and, as such the
Client should carefully decide what notes need to remain and what other guidance notes might be required to
assist the Consultants in preparing its Proposal Submission; so as to minimise the inept selection process.
SRFP (PS7), when properly completed will provide all the information that a Consultant needs in order to
prepare and submit a Proposal. This should provide a sound basis on which a Client can fairly, transparently
and accurately carry out an evaluation process on the proposals submitted by the Consultants.

SRFP (PS7) duly tailored may also be used for the purpose of Single Source Selection Method.

The following briefly describes the Sections of the SRFP (PS7) and how a Client should use these when
preparing a particular Request for Proposal.

Section 1. Instructions to Consultants (ITC)


This Section provides relevant information to help Consultants prepare their Proposals.
Information is also provided on the submission, opening, and evaluation of Proposals and on
the award of Contract. The Instruction to Consultants (ITC) specifies the instructions and
procedures that govern the selection process.This Section also contains the criteria to be
used by the Client to determine the lowest evaluated Proposal and the qualifications of the
Consultants to perform the Contract. The Instructions to Consultants are therefore not a part
of the Contract.

The text of the clauses in this section shall not be modified

Section 2. Proposal Data Sheet (PDS)


This Section provides the information that is specific to each object of procurement and that
supplements the information or requirements included in Section 1: Instructions to
Consultants. The Client shall specify in the PDS only the information that the ITC instructs to
be specified in the PDS. To facilitate the preparation of the PDS, its Clause Numbers are
numbered with the same numbers of the corresponding ITC Clauses.

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