Military Attache Guide Admin Rewrite 2014 FINAL

MILITARY ATTACHÉ
GUIDE
Part 1: Administrative Guidance
December 2014
HEADQUARTERS
DEPARTMENT OF THE ARMY
OFFICE OF THE DEPUTY CHIEF OF STAFF, G-2
DIRECTORATE OF FOREIGN LIAISON
FOREWORD
This Military Attaché Guide is published in two parts: Part 1 Administrative Guidance and
Part 2 Social Guide. The Administrative Guidance outlines Department of the Army (DA)
policy and procedures for foreign Military Attachés accredited to the United States Army and
other representatives of foreign governments who wish to conduct official business with the
U.S. Army. It is published as a service to the Foreign Military Attaché community.
This document has two main sections. Section I details general policy and Section II
describes the procedures for official requests for visits, documents, or information. Both
sections have all of the forms and formats that Military Attachés may require.
An electronic copy of this document is available at the Army Foreign Liaison website.
Likewise most of the forms and formats for required documents are available for download
on the Army Foreign Liaison website. The Army Foreign Liaison website is at:
http://www.dami.army.pentagon.mil/DAMI-FL.aspx.
For the purposes of this Guide, the term ―Military Attaché‖ applies to both Principal Military
Attachés and Assistant Military Attachés.
U.S. Army Foreign Liaison Directorate Military Attaché Guide December 2014
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TABLE OF CONTENTS
Foreward................................................................................................................................. i
Section I: General Policy
A. Headquarters, Department of the Army, Primary Points of Contact
1. Army Foreign Liaison Directorate (DAMI-FL), Office of the Deputy Chief of Staff, G-2............................. 1
2. Foreign Disclosure Division (DAMI-CDS), Office of the Deputy Chief of Staff, G-2 .................................. 3
3. Army International Affairs (DAMO-SSR), Office of the Deputy Chief of Staff, G-3/5/7 .............................. 3
B. Accreditation / Departure Procedures
1. Accreditation............................................................................................................................................... 4
2. Departure ................................................................................................................................................... 5
3. Arrival and Departure Courtesy Calls ....................................................................................................... 5
4. Foreign Liaison Office Calls ...................................................................................................................... 5
C. General
1. Wearing of Uniforms .................................................................................................................................. 5
2. Nametags ................................................................................................................................................... 5
3. Correspondence ......................................................................................................................................... 6
D. Attaché Privileges
1. Uniformed Services Identification (ID) Card and Defense Eligibility Enrollment Reporting System
(DEERS) Enrollment ..................................................................................................................................... 7
2. Pentagon Access ...................................................................................................................................... 9
3. Military Health Care .................................................................................................................................10
4. Installation Access ...................................................................................................................................11
5. Commissary, Post Exchange, and Morale, Welfare, and Recreation .....................................................11
6. Guest Quarters/Billeting on U.S. Army Installations ...............................................................................11
7. Officer Clubs in the Washington, DC Area ..............................................................................................11
E. Protocol
1. Precedence of Military Attachés .............................................................................................................11
2. Flags .........................................................................................................................................................12
3. Questions Concerning Social Functions .................................................................................................12
F. Additional Information
1. Attaché Newsletter ..................................................................................................................................13
2. Pentagon Drop-Off and Parking ..............................................................................................................13
3. Pentagon Tours ........................................................................................................................................14
4. Department of Defense Diplomatic Courier Facility ................................................................................16
Section I Annexes
Annex A-1: Request for Military Attaché Accreditation
Annex A-2: Biographical Information
Annex A-3: Format for Letter of Delegation of Signature Authority for Principal Military Attachés
Annex A-4: Format for Letter of Signature Verification for Assistant Military Attachés
Annex A-5: Format for Departure and Arrival Notification Letter
Annex A-6: DD1172-2 – Application for Identification Card/DEERS Enrollment
Section III: Visits to U.S. Army Organizations, Official Contact with U.S. Army
Personnel and Requests for Documents and Information
A. International Visits Program (IVP) ................................................................................................................. 1
B. Acquiring U.S. Army Publications and Information ........................................................................................ 7
C. Foreign Liaison Officer (FLO) Program ......................................................................................................... 9
Section II Annexes
Annex B-1: Letter Format for Request for Visit Authorization (RVA)
Annex B-2: Letter Format for Request for Document or Information
Annex B-3: Biographic Data Form for Certified Visitors
SECTION I:
GENERAL POLICY
SECTION I:
GENERAL POLICY
This Guide outlines the policies and procedures for interaction between Military
Attachés assigned to Embassies in Washington, DC and the U.S. Army.
As a general rule, all foreign government representatives, to include Military Attachés,
must receive an approved Request for Visit Authorization through the Foreign Visits
System before visiting U.S. Army organizations and meeting with U.S. Army personnel.
As an exception to that rule, there are three U.S. Army offices which all Military Attachés
and other representatives of foreign governments may contact at any time without prior
approval. These are the offices through which foreign Military Attachés must initiate
official business with U.S. Army organizations or personnel. Those offices are:
(1) The Foreign Liaison Directorate of the Office of the Deputy Chief of Staff, G-2
(DAMI-FL), for general Attaché matters.
(2) The Foreign Disclosure Branch, Office of the Deputy Chief of Staff, G-2 (DAMI-
CDS), for visits, information and document requests and foreign liaison officer
issues.
(3) The Army International Affairs Division of the Office of the Deputy Chief of
Staff, G-3/5/7 for bilateral military-to-military issues, office calls with Army
senior leaders, Military Personnel Exchange Program and Schools of Other
Nations Program issues.
Additionally, upon accreditation, all Military Attachés receive a “Letter of Special
Accreditation.” The “Letter of Special Accreditation” may list other offices that Military
Attachés may contact directly without prior approval. All Military Attachés may also
conduct business with Army Public Affairs Offices at any time.
A. Headquarters, Department of the Army, Primary Points of Contact

1. Army Foreign Liaison Directorate (DAMI-FL), Office of the Deputy Chief of Staff, G-2
The Army Foreign Liaison Directorate is the Department of the Army’s proponent for relations
between the Department and the Military Attachés assigned to embassies in Washington, DC.
The U.S. Army Senior Leadership has designated the Director of Foreign Liaison as the
primary point of contact for foreign Military Attachés. Army Foreign Liaison is located in the
Pentagon, Room 2E424. The principal components of Foreign Liaison that interact with the
Attaché Corps are: the Attaché Coordination Division; the Operations Division; and the
Protocol Section. Duty telephone numbers are listed in the Military Attaché Guide Social
Directory and the Army Foreign Liaison Directorate Personnel Listing, which the Directorate
provides quarterly to Military Attaché offices. Army Foreign Liaison Personnel are available to
assist Military Attachés at all times. For emergencies, home and cellular telephone numbers
are also listed in the Social Directory of the Military Attaché Guide.

U.S. Army Foreign Liaison Directorate Military Attaché Guide December 2014 1
a. Director and Deputy Director of Foreign Liaison. The Director and Deputy Director
are the first points of contact in Headquarters, Department of the Army for all Military Attachés.
They establish policies; ensure that the office provides effective, responsive support to the
senior Army leadership and the Washington Corps of Military Attachés; facilitate
communications between the Army and foreign military and civilian officials; and represent the
Army to the foreign military diplomatic community in Washington, DC. They work with the
leadership of the Washington Corps of Military Attachés to develop programs and events that
are meaningful and informative. Ex officio, the Director is a member of the Regional Directors
of the Washington Association of Military Attachés and the Deputy Director is a member of the
Executive Committee.
b. Attaché Coordination Division. This Division is responsible for administrative support
to the Attaché Corps and the HQDA Orientation Program for the Attaché Corps. Its main
functions include:
 Day-to-day assistance to Military Attachés and their staffs.
 Diplomatic accreditation and farewell of Military Attachés.
 Extension of the Uniformed Services Identification and DEERS Enrollment Card
privilege for eligible foreign military personnel in the Military District of Washington area.
 Pentagon building access for eligible Military Attachés.
 Publication and distribution of the Quarterly Attaché Newsletter.
 Publication and distribution of the Military Attaché Guide and Directory.
 Publication of the Military Attaché Roster.
 The HQDA Orientation Program for the Military Attaché Corps, including:
- Annual official trips designed to highlight U.S. Army activities, major industries, and
culture located within a particular geographical region of the United States.
- Triennial official trips to the Army War College, the United States Military Academy
at West Point, New York, and Training and Doctrine Command (TRADOC) to
highlight U.S. officer training programs and foreign military training opportunities.
- Official battlefield staff rides, often conducted in conjunction with the official trips, to
highlight the lessons learned from the historical development of the U.S. Army.
- Periodic information briefings on topics relevant to the Army and its operations.
c. Operations Division. This Division manages distinguished foreign visits to
Headquarters, Department of the Army, including:
 Visits of foreign dignitaries who have been invited under the Chief of Staff, Army,
Counterpart Visit Program.
 Facilitation of office calls with senior foreign officials hosted by senior U.S. Army
leaders.
 Coordination of office calls and other meetings with foreign officials hosted by the
Deputy Chief of Staff, G-2.

2 U.S. Army Foreign Liaison Directorate Military Attaché Guide December 2014
 The Washington, DC, Field Trip Program for International Military Students as part of
the OSD-mandated Information Program.
d. Protocol Section. This section arranges official functions in honor of the Attaché
Corps on behalf of the G-2 and Headquarters, Department of the Army; processes invitations
to U.S. Army personnel for embassy-hosted events; and provides advice regarding:
 Official social occasions hosted by U.S. Army leadership in honor of the Military
Attachés.
 Invitations from foreign embassies to U.S. Army personnel whose offices are located
within the Military District of Washington.
 Protocol and precedence issues.
 U.S. Army customs and courtesies.
 Correspondence between embassies and Headquarters, Department of the Army.
2. Foreign Disclosure Branch (DAMI-CDS), Office of the Deputy Chief of Staff, G-2
Foreign Disclosure is responsible for processing requests from foreign government
representatives to visit U.S. Army organizations and defense related firms. Foreign Disclosure
also processes requests of foreign governments for information that is not available on the
internet or for purchase at the Government Printing Office, National Technical Information
Service, or through a Foreign Military Sales publication account. Section II of this guide
provides instruction on how to process visit requests and requests for information or
documents. Foreign Disclosure is also responsible for the Foreign Liaison Officer
Program.
3. Army International Affairs (DAMO-SSR), Office of the Deputy Chief of Staff, G-3/5/7
The Army International Affairs Division manages the U.S. Army’s bilateral relationships with
other Armies (land forces) and synchronizes Army programs which support those relationships.
Army International Affairs is the point of contact within HQDA for Military Attachés for regional
and bilateral issues. Specifically, International Affairs is responsible for:
 The overall CSA Counterpart Visit Program (developing recommendations on who the
CSA hosts and what countries he visits).
 Army Staff Talks Program.
 CSA attendance at regional Army Chiefs’ conferences (CEA, LFS, CAA, PACC, ALFS).
 Office calls and other meetings with Army Senior Leaders (SecArmy, CSA, Under
SecArmy, VCSA, DAS, SMA, and DCS,G-3/5/7).
 Interface with Military Attachés and partner nations’ Armies on operational,
developmental, and interoperability issues.
 Military Personnel Exchange Program (MPEP) and Schools of Other Nations (SON)
program.

B. Accreditation / Departure Procedures
1. Accreditation
a. Application for Accreditation. Foreign military officers seeking accreditation to the
U.S. Army as a Military Attaché or assistant Military Attaché should submit the information
listed below to the Director of Foreign Liaison. Please be aware that the positions of
Military Attaché, liaison officer, and exchange officer are all different, each with its
distinct status. An officer can only hold one of those positions at any one time. The
U.S. Army will not recognize an officer as both a Military Attaché and a liaison officer.
This is also true if another Service or Defense recognize an officer in any of these
categories. Embassies should submit requests for accreditation to Foreign Liaison before or
at the same time as the request for diplomatic accreditation to the U.S. Department of State.
This will speed up the accreditation process since, in order to receive diplomatic accreditation/
recognition with the title of Military Attaché or Assistant Military Attaché, both the State
Department and the Foreign Liaison Office must recognize the individual with that title.
Formats for the following letters and forms are available electronically at the Foreign Liaison
public website listed at the beginning of this document.
 A letter requesting accreditation as a Military Attaché. (Example: Annex A-1)
 A copy of the Attaché’s DS 2003 as submitted to the United States Department of State.
Please ensure that the individual‟s military rank is reflected on the DS 2003 at
Section 3(d) „Prefix‟. The name and rank reflected on the DS 2003 and on all of
the accreditation paperwork must be the same. Additionally, the title for the
attaché must be accurate.
 The Military Attaché Biographical Information Form. (Annex A-2) NOTE: The name
and rank of the Military Attaché, as printed on the State Department DS 2003 and
the Military Attaché Biographic Form, will be recognized as the official version for
all U.S. Army correspondence and records. The attaché‟s title must match that
which is on the DS 2003.
 A letter, on official embassy stationary, with the Military Attaché’s specimen signature
and signature block and the specimen signature and specimen signature blocks of
embassy personnel, if any, authorized to sign on the Military Attaché’s behalf. (The
Military Attaché may designate up to two people to officially sign on his behalf.)
Assistant Military Attachés must also provide a specimen of their personal signature and
signature block. (Examples: Annexes A-3 and A-4 )
 Two passport size photographs of the Military Attaché and two of his/her spouse.
These will be used in the Military Attaché Guide.
b. Accreditation Ceremony. On completion of all administrative requirements, the Army
will recognize the individual’s diplomatic status and extend the privileges for which the Attaché
is eligible. Following recognition, the Attaché will be invited to the next scheduled
Accreditation Briefing and Ceremony. These events are conducted periodically. Army Foreign
Liaison will notify eligible Military Attachés of the date, time and location of the formal
Accreditation Ceremony when a date has been established for the event. Listed below are
additional important points concerning the accreditation ceremony:
 The Military Attaché accreditation briefing and ceremony will be in English.

 The event is for the Military Attaché only. Family members or other office personnel
are not invited to these official business sessions.
 The dress for the occasion is the military uniform equivalent to the U.S. Army Service
Uniform.
 A Foreign Liaison representative will meet Military Attachés at the designated Pentagon
entrance and escort them to the ceremony.
 If driving or being dropped off at an entrance requiring vehicle clearance, Military
Attachés should provide the Attaché Coordination Division with vehicle information at
least one day prior to the ceremony. Instructions for vehicle clearance and parking
clearance are in Section I. F. Additional Information.
2. Departure
a. Departure Notification. Military Attachés should provide written notification of their
impending departure and the name and anticipated arrival date of their successor to the
Director of Foreign Liaison a minimum of 30 days prior to the anticipated dates. (Example:
Annex A-5) Failure to provide prompt and accurate notification of departure may delay the
accreditation of the successor Attaché.
b. Farewell Luncheons. To properly recognize the service of departing Attachés the
Deputy Chief of Staff, G-2 hosts regular farewell luncheons. Army Foreign Liaison will contact
departing Attachés and schedule attendance at a farewell luncheon. In the event that an
Attaché is not able to attend a scheduled luncheon prior to departure, that Attaché should
arrange a departure office call with the Director of Foreign Liaison.
3. Arrival and Departure Courtesy Calls. There is no requirement for arriving or departing
Attachés to request courtesy office calls with senior Army leaders. The size of the Attaché
Corps and the calendar demands of senior Army leaders make such office calls impractical.
The accreditation and farewell luncheons hosted by the Deputy Chief of Staff, G-2 take the
place of those office calls. The formal accreditation and farewell events are considered official
courtesy calls.
4. Foreign Liaison Office Calls. Arriving and departing Attachés are encouraged to
schedule informal courtesy calls with the Director/Deputy Director of Foreign Liaison.
C. General Requirements
1. Wearing of Uniforms. Department of Defense policy states that Military Attachés must be
in military uniform to conduct official business with the U.S. military. Wearing of the uniform is
a symbol that the visit is officially sanctioned by both nations. Additionally, it ensures that U.S.
military personnel will render the Military Attaché proper military courtesy.
2. Nametags. Army Foreign Liaison issues all Military Attachés a nametag and equivalent
U.S. rank insignia at the time of their accreditation. The nametag reflects the Military Attaché’s
last name, rank, country, and displays a miniature replica of the Military Attaché’s national flag.
Military Attachés are asked to wear the nametag and rank insignia on their uniform when
conducting business with U.S. Army organizations. If your nametag becomes lost, damaged
or excessively worn, please contact the Attaché Coordination Division, and we will provide you
with a point of contact for local purchase. If you are promoted, contact the Attaché
Coordination Division and we will provide you a new name tag and rank.

3. Correspondence.
a. Official Correspondence to U.S. Army Organizations and Personnel. All
correspondence (letters, invitations, packages etc.) for Headquarters, Department of the Army
officials, whether individual Country Directors or senior officials, should be sent through
Foreign Liaison.
 Send all correspondence through Army Foreign Liaison. Do not send any
correspondence directly to any Headquarters, Department of the Army official, regardless
of the delivery means. The recommended method of delivery is the Diplomatic Courier
Facility. Mark all correspondence clearly. Recommend that you DO NOT send
correspondence to Army officials at the Pentagon via the U.S. Postal Service. The fastest,
most reliable method is the Diplomatic Courier Facility. (See Section I. F. Additional
Information for procedures).
 Submit all correspondence in English. All correspondence addressed to U.S. Army
organizations or personnel should be in English or have an accompanying English
translation. If correspondence arrives in a language other than English, Foreign Liaison
will either return it or hold it until the embassy involved sends an English translation.
 Address the correspondence correctly. If correspondence is intended for a specific
Army official, place the name of the individual in parenthesis after the office in the
attention line as in the following example: ATTN: DAMI-FL (PERSON'S NAME), or
ATTN: Army Foreign Liaison (PERSON’S NAME)
 Sign all correspondence. Official correspondence from a Military Attaché office
addressed to U.S. Army organizations or personnel must bear the signature and typed
or stamped signature block of the accredited Military Attaché, Assistant Military Attaché
or embassy employee to whom the Military Attaché has granted signature authority.
 Only send correspondence for Headquarters, Department of the Army officials. If
you have correspondence for organizations and/or personnel outside of Headquarters,
Department of the Army, please send it directly to them. Do not send it to Foreign
Liaison. We do not have an internal mail system with which to send it and we are not
allowed to pay the postage for your correspondence. You will save time and effort by
sending it yourself. Army Foreign Liaison is always ready to advise you on mailing
addresses.
b. E-Mail. E-mail is a fast, efficient means of communication. That does not change the
rules when it comes to communicating with Army officials.
 Electronic Invitations. Electronic invitations, or e-vites, are popular common way of
extending invitations. Army Protocol and Army Foreign Liaison use e-vites for some
events. However, the policy for invitations from embassy personnel to Army officials
has not changed. All invitations should be delivered through Foreign Liaison. Attaché
offices and embassy protocol offices should send invitations to the Foreign Liaison
Protocol Section with a list of all Army personnel on the invitation list.
 E-Mail to Army Officials. Again, the rules for contact have not changed. The Letter of
Special Accreditation lists the officials with whom you can have contact at any time. For
senior Army leaders; that is the Secretary of the Army, Chief of Staff of the Army, Under

Secretary of the Army, Vice Chief of Staff of the Army, Director of the Army Staff and
Sergeant Major of the Army; Attachés are not authorized to send e-mails directly. If you
want to arrange office calls or other meetings with those officials, contact your Country
Director in Army International Affairs (G35-R). Any other correspondence should come
to Foreign Liaison. For other Army officials, Attachés may use e-mail after receiving
permission or to make initial e-mail contact to make administrative arrangements, such
as checking on availability for a meeting. As a reminder, no meetings with officials not
listed in the Letter of Special Accreditation can take place until a Foreign Visit request is
submitted and approved.
c. Official Correspondence from Army Foreign Liaison. All correspondence from
Foreign Liaison to embassy personnel will be sent to the Military Attaché.
d. Mailing Addresses. Again, we do NOT recommend that you mail anything to Foreign
Liaison or any other office in the Pentagon. For information purposes the mailing addresses of
Army Foreign Liaison and Army Foreign Disclosure are:
Office of the Deputy Chief of Staff, G-2
Army Foreign Liaison (DAMI-FL)
1000 Army Pentagon, Room 2E424
Washington, DC 20310-1000
Office of the Deputy Chief of Staff, G-2

Army Foreign Disclosure (DAMI-CDS)
1000 Army Pentagon, Room 2D350
D. Attaché Privileges
1. Uniformed Services Identification Card and DEERS Enrollment. As a courtesy, the
U.S. Army may extend the privilege of the U.S. Uniformed Services Identification Card and
DEERS Enrollment (ID card) to eligible active duty foreign military personnel and their
dependents assigned in the Military District of Washington area. An ID card allows the
designated cardholder access to military installations, installation exchange stores and
commissaries. Army Foreign Liaison cannot extend the ID card privilege to personnel
stationed outside the Washington, DC area.
How to Apply. Please submit a completed Application for Identification Card/DEERS
Enrollment (DD Form 1172-2) as follows (Example: Annex A-6):
 Military Attachés and Assistant Military Attachés accredited or requesting
accreditation. Submit a photocopy of the passport, visa, and the U.S. State
Department Identification Card (both front and back) along with a completed DD Form
1172-2 to Attaché Coordination Division with the individual’s paperwork requesting
accreditation.
 Embassy Administrative and Technical Staff. Submit a photocopy of the passport,
visa, U.S. State Department Identification Card (both front and back) for each individual
for whom an ID Card is requested and a photocopy of the staff member’s own national

military service identification card with a completed DD Form 1172-2 to the Attaché
Coordination Division.
 Non-Diplomatic military personnel of NATO nations. Personnel of these nations
who are assigned to units based in the Washington, DC, area should submit (1) a
photocopy of the individual’s own national military service identification card, (2) a
photocopy of the individual’s passport, (3) a copy of the individual’s official NATO Travel
Order issued by an authorized office and (4) a completed DD Form 1172-2 to Attaché
Coordination Division.
 Minimum Age. Please list all children on the DD Form 1172-2, so that their names
may be entered in the DEERS database. However, children under the age of 10 years
are ordinarily not issued an ID card.
 Maximum Age. Eligibility for the ID ends at the age of 21 unless an individual is in one
of the following categories: ID cards are issued to eligible family members over 21
years of age who are incapable of self-support because of a mental or physical
incapacity, and to family members who have not passed their 23rd birthday and are
enrolled in a full-time course of study in an accredited U.S. educational institution above
high school level. In both instances, certification is required that each eligible family
member over 21 years of age depends on the sponsor for over one-half of his or her
support. Additionally, for students over 21 years of age, certification from the university
or college must accompany the application stating that he or she is enrolled in a full-
time course of instruction.
 Expiration Date. The expiration date on an ID card normally will be the military
sponsor's anticipated date of departure from the United States, or the expiration date on
the Visa, whichever date is earliest. If it is necessary to obtain a new ID card, a new
application must be submitted following the procedure outlined above. Please apply for
renewal four weeks before the expiration date of the existing ID card.
 Return of ID Cards. ID cards always remain the property of the U.S. Government. It is
essential that recipients of ID cards return the cards to the Attaché Coordination
Division upon:
- Expiration of the ID card.
- Departure from the United States of any individual, including dependents,
possessing an ID card.
Offices not returning expired cards or those of departed personnel will jeopardize
the extension of this privilege to themselves and the eligible members of their staffs.
A strict accounting of cards is necessary to prevent potential misuse.
 Revocation of Privilege. The Director of Foreign Liaison reserves the right to take
administrative action to suspend or revoke ID card privileges for any illegal or
inappropriate activities that would reflect negatively on the Washington Corps of Foreign
Military Attachés. Additionally, any such incidents will be reported to the U.S. State
Department for possible waiver of diplomatic immunity from criminal prosecution
involving foreign personnel.

 Location of Issuing Facilities. Upon receipt of the signed, verified DD Form 1172-2
the applicant may proceed to any of the following locations:
- Fort Belvoir, VA: Building #213 at 5815 20th Street, Fort Belvoir, VA 22060, between
0800-1600 hours, Monday - Friday. Phone: (703) 805-5578
- Joint Base Myer-Henderson Hall, VA: Building #202 (Welcome Center), 202 Custer
Road, Fort Myer VA 22211.between 0800-1530 hours, Monday - Friday. Phone:
(703) 696-3030
- Walter Reed National Military Medical Center, Bethesda, MD: Building #17, First
Floor, Suite 1A, 8901 Wisconsin Avenue, Bethesda, MD 20889, between 0730-1600
Monday, Tuesday, Wednesday, and Friday. Walk-ins anytime but appointments
take priority. PH: (301) 295-0103. No phone appointments. Use web address:
https://rapids-appointments.dmdc.osd.mil/.
The locations listed above operate on a walk-in basis and are not open on U.S. holidays.
Please call ahead to verify the hours of operation. The military sponsor must be in uniform and
must accompany all approved dependents listed on the application in order for their cards to
be issued. In order to complete the issuance of identification cards bring two forms of
photographic identification (e.g. Diplomatic Passport; State Department ID Card; State
Department Driver’s License) for all applicants 16 years of age and over when presenting the
approved DD Form 1172-2 for final processing, as well as any supporting documentation,
copies of which Foreign Liaison will include with your completed DD Form 1171-2. For
children under the age of 16, bring one form of proof of identity.
The verified DD Form 1172-2 must be presented to one of the locations listed above
within 30 calendar days of the date appearing in Section III, Block 39 of the DD Form
1172-2. Applications presented later than 30 days will not be accepted and the applicant will
be required to submit another DD Form 1172-2 to the Attaché Coordination Division for
processing.
2. Pentagon Access.
a. As a courtesy, the U.S. Army may extend the privilege of the un-escorted access to the
Pentagon. Army Foreign Liaison will issue Pentagon access badges to eligible
accredited Military Attachés. Unescorted access badges cannot and will not be
issued to other military or civilian staff at embassies. This privilege is for Military
Attachés only. Foreign military officers serving as Liaison Officers or Exchange Officers
may also qualify for unescorted access, but that will be arranged by the organization to
which they are certified.
b. Pentagon badges allow unescorted entry in to the Pentagon, but do not take the place
of approved visit requests. Badge holders should not arrive unannounced. Call ahead to
ensure that your visit will be convenient. Please note that Military Attachés with Pentagon
access badges do not have escort privileges. If you have a visitor who does not have an
access badge, you will need to arrange for an escort.
c. Military Attachés without a Pentagon access badge are required to be escorted by a
DoD employee with escorting privileges, and are also required to go through a security
screening prior to entering the building. This screening may include removal of uniform

jackets, belts, emptying of pockets, etc. Exceptions for security screening by-pass may be
granted, upon request, but are done so on a very limited basis, and are usually reserved for
those visits with senior Pentagon officials (e.g. Secretary of the Army, Chief of Staff of the
Army).
d. During normal business hours, the primary visitor entrances are the Pentagon Metro
Entrance Visitor Screening Facility and the North Parking Visitor Screening Facility.
Pentagon Force Protection personnel will direct the screening process.
3. Military Health Care
a. General Policy. In accordance with accepted international procedures, the U.S.
Government expects that personnel posted to the U.S. will be in reasonably good health. A
military member or dependent that is assigned to the U.S. for the purpose of obtaining
Defense (DOD) health care will not be accepted for treatment. Arrangements for medical
access for foreign military personnel are based on specific government-to-government
reciprocal agreements and vary from country to country.
b. Costs and Availability are as follows:
 Cost Adjustments. Costs for medical care in DOD facilities are adjusted on October
1st of each year.
 Space Availability. Medical care furnished in uniformed service facilities is subject to
availability of space, facilities and capabilities of medical staff to provide such care.
 Eligibility. Medical care for foreign military personnel and their authorized dependents
within the United States is limited to authorized holders of an ID Card and to those who,
in connection with their official duties, are covered by special agreements or invitational
orders.
 Reimbursement. The Department of Defense will be reimbursed fully for all medical
care provided at a U.S. Service medical treatment facility except as provided for in a
Reciprocal Health Care Agreement.
 Reciprocal Health Care Agreements. The office of the Assistant Secretary of
Defense, Health Affairs, is responsible for the negotiation and conclusion of military
health care agreements with foreign nations. Point of contact for this matter is COL
Robinson, via email at Sheila.Robinson@dha.mil or via phone at (703) 697-6087.
 Limitations. The Department of Defense normally will neither provide nor pay for
civilian medical care.
c. Procedures for Arranging Medical Care. In order to obtain medical care in U.S.
Service military health care facilities, you must personally register yourself and your
dependents at each hospital where you plan to request care. It is highly recommended that
you register prior to arriving at a hospital for medical care. Please bring your and your
family members’ U.S. Military Identification Cards (Present the passport for dependents
under ten years of age who are too young to receive a U.S. Military Identification Card) and,
if applicable, a copy of any Reciprocal Health Care Agreement or other applicable eligibility
agreementbetween your country and the U.S. to the registering office. Each of your eligible
family members will receive an individual hospital card.

To register for Walter Reed National Military Medical Center (Bethesda, MD):
 Please bring your and your family members’ U.S. Military Identification Cards and, if
applicable, a copy of any Reciprocal Health Care Agreement or other applicable
eligibility agreement between your country and the U.S. The military member will take
the records to the Military Readiness office, location: Building 7, 2nd Floor, Room 2600.
PH: (301) 295- 5483 or (301) 319-8488. Family member records should be taken to the
Medical Correspondence Office in building 19 (America Building) 1st floor, phone (301)-
295-5150.
 The office is open Monday - Friday from 0700 –1630.
 For medical emergencies, proceed with the patient to the emergency room, have the
patient treated and then register with Walter Reed National Military Medical Center.
 To schedule a primary care appointment, contact the Integrated Referral Management
and Appointment Call Center at (301) 295-6289. This phone schedule service is
available 24 hours a day, 7 days a week.
4. Installation Access. Access to most U.S. military installations in the Washington, DC,
area is granted to those individuals who present a valid Uniformed Services ID Card, U.S.
State Department-issued ID Card, or a valid passport (photocopies are not acceptable) . The
driver must have a valid U.S. State Department-issued, or valid state-issued (i.e., Virginia)
driver’s license. Diplomatic vehicle license plates do not by themselves allow access to
military installations.
Please remember that access to military installations is a privilege, not a right. Diplomatic
rights and privileges do not exempt anyone automatically from required security screenings.
5. Commissary, Post Exchange, and Morale, Welfare, and Recreation. Foreign military
personnel who hold U.S. DoD ID cards authorizing these privileges are eligible to use
commissaries, post exchanges and morale, welfare and recreation facilities (MWR) on military
installations in the Continental United States.
6. Guest Quarters/Billeting on U.S. Army Installations. Foreign military personnel who
hold U.S. DoD ID cards may make reservations for U.S. Army Guest Quarters worldwide by
calling the Army central reservation number—1- 877-711-8326. Central reservation number
for the Navy Guest Quarters is 1-800-628-9466 and Air Force Guest Quarters is 1-888-235-
6343. Reservations are available on a space available basis.
7. Officer Clubs in the Washington, DC Area. The Washington, DC Area has several fine
Officer Clubs that provide a variety of services. Membership in the Military District of
Washington Officers’ Club System entitles members to use the facilities of all Army and Air
Force Officers’ Clubs in Washington, DC and throughout the United States. Membership
applications may be obtained directly from any Officers’ Club. The telephone number for the
Fort Myer Officers' Club membership office is (703) 696-5147 or (703) 524-3037.
E. Protocol
1. Precedence of Military Attachés. Rank and date of official accreditation to the U.S. Army
determine diplomatic precedence. For Military Attachés promoted after accreditation, the date
of promotion and original accreditation determine precedence.

2. Flags. If your country's flag is modified or redesigned, please notify Foreign Liaison in
writing and provide a full-color paper copy of your country's new flag.
3. Questions Concerning Social Functions. For questions concerning social functions,
please call the Army Foreign Liaison Protocol Section. We ask that you follow these
guidelines concerning official social invitations extended to U.S. Army personnel:
 Please deliver invitations to Army Foreign Liaison at least 15 calendar days in advance
of the event for the best U.S. Army representation.
 All invitations extended to Headquarters, Department of the Army Personnel for
official social occasions in the greater Washington, DC, area must be sent to
Army Foreign Liaison for delivery. This policy enables Army Foreign Liaison to help
you achieve desired attendance by invitees. We ensure all invitations are delivered
promptly and monitor responses.
 PLEASE DO NOT MAIL INVITATIONS. Deliver invitations directly to Foreign Liaison
Protocol Section in Room 2E424, or via the Department of Defense (DoD) Diplomatic
Courier located in the Pentagon Remote Delivery Facility (RDF) between 1000-1100
hours, Monday through Friday, except U.S. holidays. Please note that each invitation
must reflect complete TO and FROM addresses.
 Invitations extended to U.S. Army general officers and U.S. Army civilian employees of
similar rank should be accompanied by a list of all U.S. Service invitees.
 When sending invitations to a number of people for a single event, we recommend you
fax a complete list of invitees to Foreign Liaison Protocol at 703-697-8412.
 Prescribing dress in invitations can be confusing, especially for military uniforms. We
emphasize that you at the foreign embassies should not have to guess which uniform is
appropriate for U.S. Army personnel. Please use one of the standard categories of
dress: formal (rarely used), semi-formal, informal, casual or very casual. Based on that
guidance, Army personnel will know the correct uniform to wear. If you want all
attendees in civilian dress, please make that clear.
 The most confusing category of civilian dress is ―casual,‖ and its various versions, such
as ―business casual‖ or ―smart casual.‖ The category can include everything from jacket
and tie to a polo shirt and slacks. To reduce confusion, you should always explain what
you mean by ―casual‖ when it is on an invitation.
 The following chart illustrates civilian and military standards of dress.

Category Civilian Attire U.S. Army Uniform
of Dress
Formal White Tie Army Mess Dress Uniform
Semi- Tuxedo (Black Tie) Army Mess Dress, or Army Service
Formal Uniform with Black Bow Tie
Informal Business Suit Army Service Uniform
Casual Sports Jacket with or without Tie Army Class B Uniform
(Invitation should stipulate this) Note: This is rarely used, and is limited
to certain events, usually during hot
weather.
Very Shirt and Slacks with or without None
Casual Jacket. (If more casual attire is
desired, such as for a barbecue, the
invitation should stipulate this)
F. Additional Information
1. Attaché Newsletter. Army Foreign Liaison publishes an Attaché Newsletter quarterly to
update the members of the Washington Corps of Military Attachés and their staffs. New and
revised policies, rosters, as well as current items of interest, are printed in each issue. Military
Attachés are urged to take the time to read the Attaché Newsletter carefully and to share it with
support personnel. The Attaché Coordination Division publishes the Attaché Newsletter.
2. Pentagon Drop-Off and Parking. Parking at the Pentagon is extremely limited. We
recommend that Military Attachés visiting the Pentagon either arrive by Metro or have a driver
drop them off, depart, and then return to pick them up after the meeting. Military Attachés on
official visits to the Pentagon may be dropped off or park as detailed below.
a. Drop-Off
 There are six entrances to the Pentagon: Metro, 2nd Corridor, North, Mall, River, and 5th
Corridor. Three of the entrances (Mall, River, and 5th Corridor) are located inside the
security fence and require clearance for vehicle access. Vehicle access to the North
and South Parking Entrances for drop off and pick up does not require any special
clearance. The closest vehicle access to the Metro Entrance is South Parking.
 It is recommended that Attachés use the North Parking Entrance whenever possible for
drop-off at the Pentagon. If on an official visit to the office of a three star flag officer,
civilian equivalent or higher and being brought by an embassy car with driver, Attachés
may be dropped at the Mall Entrance.
 Prior notification of at least 24 hours is required to guarantee vehicle access to the Mall
entrance. The following information must be submitted telephonically to the U.S. Army
organization in the Pentagon that the individual will visit:
- Date of visit.
- Name and rank of visitor (the driver of the vehicle must use this name for entry).
- Official position or title of visitor.

- Vehicle license plate number.
- The office or individual to be visited and his or her telephone number.
- The expected arrival and departure times of the vehicle at the Mall entrance.
b. Self-Driven/Parking
 When on official business, Military Attachés may drive themselves and park in
designated parking spaces if they make arrangements in advance.
 Military Attachés driving to the Pentagon should contact the Army office that they will be
visiting to arrange parking clearance. To ensure that there is no problem, you should
arrange parking clearance the day prior to a visit. Last minute requests may be
unavoidable. In that case, a minimum of three hours advance notice will prevent
misunderstandings. Parking clearance requests require the following information:
- Date of visit.
- Name and rank of Attaché
- Vehicle diplomatic license plate number.
- The office or individual to be visited.
- Expected arrival and departure times.
 There are designated parking spaces for parking in lanes 43-47 in the North Parking Lot
or lane 26 in the South Parking Lot. If no parking spaces are available in those lanes,
Attachés may then park in any lane designated for ―A, B, or C‖ passes.
 Due to the current security environment, Pentagon parking lots are under constant
surveillance. If a Military Attaché parks a vehicle without clearance, or in an
unauthorized spot, the vehicle is subject to towing or “booting” and the Military
Attaché involved may have to pay a fee to get his vehicle back.
3. Pentagon Tours: Pentagon tours are a useful resource to learn about the history and
architecture of the Pentagon, as well as be exposed to various aspects of U.S. military history.
The Pentagon Tours Office is responsible for such tours. Anyone, whether in an official or
personal capacity, should coordinate with the Pentagon Tours Office for tour requests. Army
Foreign Liaison is not manned to support Pentagon tours, and any requests to do so will be
referred to the Pentagon Tours Office.
a. Availability: Tours are available Monday through Friday from 9 a.m. to 3:00 p.m., and
normally last approximately 60 minutes. The program does not operate on federal holidays
and weekends. Reservations may be booked from 14 to 90 days in advance. Reservations
will not be accepted for tour dates within 13 days or more than 90 days away. For any
additional information, please call (703) 697-1776, or visit the Pentagon Tour website at
https://pentagontours.osd.mil/.
b. Information Required for Request: Information needed: the name of the group and
the number of persons in the group; the date and time the tour is wanted and the name and
phone number of the person requesting the tour. Tours begin and end at the Pentagon
Metro entrance unless special arrangements for pickup and drop-off at another building
location are requested.

c. Security Rosters: A security roster (in alphabetical order) is required for all persons
participating in the tour. Information that may be required include: Last name, First name,
Middle name, City, State, Social Security Number, Date of Birth and Passport, Visa,
Country of origin - for Non-Citizen. If requests are submitted via the online submission form,
requestors will receive an email directing them back to the online tour request system to
schedule a specific date for the tour and provide the requested information.
d. Checking in: The tour window is located at the Pentagon Metro entrance. Group tour
check-in is at the Pentagon Metro entrance unless special arrangements for pickup at
another building location are made. The tour window is on the left just inside the entrance
in the visitor waiting area.
e. Tour Lengths: Tour length is approximately 60 minutes and includes walking about
one and a half miles of Pentagon corridors and several staircases. Visitors should wear
comfortable clothing and shoes, must stay to the center of the corridor to allow Pentagon
personnel to pass on either side and must keep pace with the tour guide.
f. Visitors with disabilities: Ramp access is available for the physically challenged.
Visitors in wheelchairs must be accompanied by someone to push them. A signer will be
added to tours for hearing impaired visitors provided two weeks' notice is given. Special
tours for the visually impaired can also be arranged with two weeks' notice.
g. Language Requirements: Tours are conducted in English. Interpretation is permitted
for group tours that bring approved interpreters.
h. Recording Devices: No photographs may be taken. No video cameras, tape recorders
or any other kind of electronic recording device is permitted at any time.
i. Security Briefing: A security briefing is provided prior to every tour, and all visitors
must pass through an airport type security scanning device.
j. Security Measures: To ensure everyone's safety, these guidelines must be followed
when taking a tour of the Pentagon. There are no exceptions to these rules and non-
compliance will cause the tour to be terminated.
 Arrive 60 minutes before your scheduled tour to allow time for processing through
building security. Your tour may be cancelled if your group has not checked in at the
Pentagon Tours window prior to your scheduled tour time.
 There is no public parking at the Pentagon. Public parking is available at the Pentagon
City mall. It is also highly encouraged to use the Metro rail.
 You must present a copy of your confirmation e-mail and identification for all members
of your tour group to the Pentagon Police personnel upon arrival to the Metro entrance
at the Pentagon.
 All purses carried into the Pentagon are subject to search.
 The following items are prohibited inside the building:
 Weapons of any sort (i.e. knives, box cutters, mace, pepper spray, etc) that may cause
bodily harm and large bags (i.e. knapsacks, camera bags, backpacks and shopping
bags, etc). Anyone with the mentioned items will not be allowed on tour with such items.

 The following items are not prohibited inside the building, but cannot be used along the
tour route:
 Electronic devices (i.e. cell phones, picture or video cameras, PDAs, blackberries,
laptops, etc) and tobacco products. You are encouraged to leave these items in the
hotel, bus or van or at home as it will slow down the processing into the building.
 Proper identification (ID) must be presented to building security. Please refer to the Tour
Guidelines for more information.
 Tour groups that are not checked into the Tours window inside the Pentagon Visitors
Center by the scheduled tour time will be cancelled.
 There is no photography allowed inside and outside of the Pentagon.
 Tour groups must keep up with the tour pace, and keep to the center of the corridor to
allow Pentagon personnel to pass by on either side.
 Food and beverages are not permitted on the tour.
 Any violation of these security measures will cause the tour to be terminated.
k. Identification requirements (call ahead to the Pentagon Tours office to verify, as
this requirement does change from time to time):
 Ages 17 and under – require 1 form of photo ID or a parent/guardian to vouch for them,
except for foreign visitors, in which case a passport is required.
 Ages 18 and up – require 2 forms of ID (one must be a photo ID, the other may be
social security card, birth certificate, club card, or anything with the individual’s name on
it [excluding business cards]). Again, foreign visitors will require a passport as one of
the forms of identification.
 Please contact Pentagon Force Protection Agency directly at (703) 697–1001, (703)
692–7184 or (703) 695–3206, or the Pentagon Tours website, regarding acceptable
forms of ID.
4. DOD Diplomatic Courier Facility. We strongly encourage you to use the Diplomatic
Courier Facility for all correspondence. It is the fastest and most reliable method to get
paperwork to Army Foreign Liaison and any other office in Headquarters, Department of the
Army. The DoD Diplomatic Courier is located with the Pentagon Remote Delivery Facility, PH:
(703) 697-9546. Items to be dropped off will be left in the trailer extension for mail/courier drop
offs. Items for pick-up can collected in the stand-along trailer just beyond the drop off location.
Access to both sites is via an external door; couriers should never need to enter the Pentagon
Remote Delivery Facility.
Access to the Remote Delivery Facility requires prior clearance, and must be updated every 6
months. Defense Foreign Liaison controls the access roster. To have someone placed on the
access roster, contact Defense Foreign Liaison at 703-614-3254. Access to the facility is by
the Pentagon Remote Delivery Facility (RDF) entrance gate off Columbia Pike.

a. From the Memorial Bridge:
 Take Route 27 South towards the Pentagon.
 Take the Pentagon South Parking exit.
 At the end of the ramp (Columbia Pike)
merge left, and cross under Route 27.
 Turn left onto the RDF access road.
b. From southbound 395:
 Take the Washington Boulevard exit (8A).
 Take the Columbia Pike exit towards the
Pentagon (eastbound) and follow Columbia Pike
toward the Pentagon South Parking Lot.
 Cross under the Highway 27 overpass, and
turn left onto RDF access road.
c. After clearing the gate, follow the road down the hill to the parking area. The first three
parking spaces on the right are reserved for courier parking. If these are in use, you may
park in the first bay of the loading dock near the building walkway. The facility is open
Monday through Friday, except U.S. holidays, from 1000 - 1100 hours.
d. The DoD Diplomatic Courier provides same day service to all Foreign Liaison Offices
located in the Pentagon. It can also be used to send correspondence to any addressee
located in the Pentagon (excluding the NATO Central Registry) within a day or two,
whereas the U.S. Postal Service can take as long as a month. Additionally, utilization of
the courier facility for addresses located in the Pentagon can greatly reduce your
embassy's postal costs. The following simple rules must be followed when using the DoD
Diplomatic Courier:
 At a minimum, the TO address must contain the addressee's name, organization and
Pentagon room number.
 Please send letters/packages to U.S. Army personnel whose offices are not located in
the Pentagon directly to their office address.
 Embassies must make arrangements with NATO Central Registry personnel for pick up
of items addressed to the NATO Central Registry and/or NATO Classified Material. Call
(703) 545-4466.
 Your designated courier/driver must have prior clearance through the Defense Foreign
Liaison office in order to gain access to the RDF. Please call Defense Foreign Liaison
at (703) 614-3254 to place your representative on the clearance list.


ANNEX A-1:
REQUEST FOR MILITARY ATTACHÉ ACCREDITATION
(PLEASE PREPARE ON OFFICIAL EMBASSY STATIONERY)
_____DATE_______
SUBJECT: Request for Accreditation
OFFICE OF THE DEPUTY CHIEF OF STAFF, G-2 FOREIGN LIAISON DIRECTORATE (DAMI-FL) 1000
ARMY PENTAGON WASHINGTON, DC 20310-1000
1. In accordance with U.S. Army policy, and within the terms of applicable government-to-government
agreements, _______________ (INSERT INDIVIDUAL’S NAME) ____________________________________
is nominated for accreditation as Military Attaché to the U.S. Army. Additionally, __ (INSERT INDIVIDUAL’S
NAME will request accreditation of (INSERT OTHER SERVICES AND COUNTRIES TO WHICH INDIVIDUAL
WILL REQUEST ACCREDITATION.)
2. I understand that this accreditation will be an official acknowledgment of my diplomatic appointment as an

official representative of ____ (INSERT NAME OF COUNTRY) ________________ for the conduct of military-
to-military interaction between the Army of ___ (INSERT NAME OF COUNTRY) _________ and the U.S. Army.
3. The predecessor for this proposed accreditation is______ (INSERT NAME OF PREDECESSOR) ______.
4. It is requested that this accreditation, if approved, be effective on or about ______(INSERT DATE OF

ASSIGNMENT)_________ and remain in effect until ____________(INSERT ESTIMATED DATE OF
DEPARTURE)____________.
5. In connection with this proposed accreditation, I request that the nominee be authorized access to U.S.
Government information, which is determined to be releasable to the Government of ___ (INSERT NAME OF
COUNTRY) ____________.
6. _______________ (INSERT INDIVIDUAL’S RANK AND NAME) _______________ is authorized by the

Government of _________ (INSERT NAME OF COUNTRY) ______________________ to receive classified
information up to and including _____ (INSERT LEVEL OF INDIVIDUAL’S SECURITY CLEARANCE) ______.
7. STATEMENT OF OFFICIAL SPONSORSHIP AND SECURITY ASSURANCE:

The above named individual is an authorized representative of the Government of , (INSERT COUNTRY
NAME) , and will observe and carry out the following responsibilities with respect to the care, use, and
disposition of U.S. Government information: (a) classified U.S. Government material or information will be
afforded a degree of security protection at least equal to that afforded the above named government’s
classified material or information of the same classification level; (b) such classified material or information will
not be provided to anyone except as specified without the approval of the U.S. Government; (c) all personnel
subsequently authorized access to such material or information will be security cleared to the required
classification level and have an official need for access; (d) the material or information will be used only for the
purpose specified; (e) the above named Government will promptly and fully inform the U.S. Government of any
compromise, or possible compromise, of U.S. classified material or information that has been furnished; and (f)
if the U.S. Government classified material or information is to be subsequently furnished to a commercial or
government-owned contractor: (1) such material or information will be transmitted through official government
channels; (2) the specified contractor will have been granted a facility security clearance by the above named

U.S. Army Foreign Liaison Directorate Military Attaché Guide December 2014 A-1-1
8. Government at a level at least equal to the classification level of the U.S. material or information involved;
(3) all contractor personnel requiring access to such material or information will have been cleared to the
appropriate level by the above named Government and; (4) the above named Government will assume
responsibility for administering security measures for the protection of such material or information while it is in
the possession of the contractor, to include periodic inspections and briefings to ensure that the material or
information is being adequately protected.
PLEASE AFFIX EMBASSY SEAL

BELOW:
Enclosures ____________________________________________________
1. Copy of State Department DS 2003 (Signature of Principal Military Attaché or other Embassy Official)
2. Military Attaché Biographic Form ____________________________________________________
3. Two photographs of the applicant (Typed Full Name of Signatory)
and two of his/her spouse _____________________________________________________
4. Letter of Delegation of Signature (Typed Title of Signatory)
Authority Embassy of __________________________________________
(Typed Name of Your Country)

A-1-2 U.S. Army Foreign Liaison Directorate Military Attaché Guide December 2014
ANNEX A-2:
BIOGRAPHICAL INFORMATION
(PLEASE PREPARE USING THE FILLABLE VERSION)
Available at: http://www.dami.army.pentagon.mil/DAMI-FLGuide.aspx
Date prepared:
Biographical Information
Country:
1. Full Name (Use Roman letters in the order normally used with the Surname [that is the family name]
capitalized.):
a. Name(s) by which individual prefers to be addressed in correspondence:
b. Name(s) by which individual prefers to be addressed orally at official gatherings:
c. Full name in native alphabet (Including Standard Telegraphic or other transcription Code):
d. Variants or nicknames:
2. Rank (Full official terms.)
a. English Language:
b. Native Language:
3. Date of Rank:
4. Position (Position individual will hold at the embassy here.):
a. Official Office address:
b. Effective Duty Date:
c. Expected Departure Date:
5. Predecessor:
a. Name, Rank, and Title:
b. Branch of Service:
c. Date Assigned:
6. Branch of Armed Service (Infantry, Artillery, etc.):
7. Specialty/Other Organizations (Ministry of Defense, Space Programs, etc.):
8. Date of Birth (year, month, day):
9. Place of Birth (town, state, province, country):
10. Sex (male or female):
11. Home Address (in the United States):
12. Telephone and Fax Numbers (Please include Area Codes):
a. Home:
b. Work:
c. Cell:
d. Fax:
13. E-Mail Address(es):
Annex A-2: Biographical Information Format

14. Marital Status: Married Single Divorced Widowed
15. Citizenship (Indicate countries):
16. Ethnic Group:
17. Nationality:
18. Religious Affiliation (Indicate Sect and whether practicing or non-practicing.):
a. Practicing:
b. Non-practicing:
19. Titles, Honorifics (prince, doctor, pandit, etc.):
20. High Order Decorations (native, U.S., other: explain):
21. Physical Description.
a. Beard:
b. Mustache:
c. Glasses:
d. Color Eyes:
e. Color of Hair:
f. Height:
g. Weight:
h. Build (Small, Medium, Large):
22. Membership in Organizations (professional, social, military, other: inclusive dates):
23. Dietary Restrictions (If any):
24. Smoker (Yes or No):
25. Preferred Entertainment:
26. Sports (Player or fan):
27. Hobbies:
28. Published Works (title of article or book, name of publication in which it appeared):
29. Civil Education (college, or highest level schooling, locations, major courses, degrees, honors: inclusive
dates):
30. Languages (proficiency, dialects, degree of fluency, ability to act as translator/interpreter):
31. International Training/Travel (countries, dates (year, month, day and purpose):
32. Military Service (chronologically, inclusive dates (year, month, day) and locations; military schools, in-
country and foreign; promotions/demotions (specify rank and dates (year, month, day); foreign service; units
served/position held; retired/reserve status; involvement with programs/activities/key people):
SPOUSE INFORMATION:
33. Full Name of Spouse:
34. Maiden Name:
35. Date of Birth (year, month, day):

36. Place of Birth (town, state, province, country):
37. Citizenship (Indicate country or countries of which you are a citizen.):
38. Ethnic Group:
39. Nationality:
40. Religious Affiliation (Indicate Sect and whether Practicing or Non-Practicing.):
a. Practicing:
b. Non-Practicing:
41. Background.
a. Education:
b. Languages:
c. Dietary Restrictions:
d. Entertainment:
e. Hobbies:
f. Membership(s) in Professional Societies:
42. Children (Please list name, sex and date of birth in that order. Number each entry and enter the
information continuously. Example--1. Jane Person, F, 01/20/1990 - 2. Jeffery Person, M, 02/25/1991 - 3.
Jim Person, M, 03/11/2000 -4. etc.):

ANNEX A-3:
FORMAT FOR LETTER OF DELEGATION OF SIGNATURE AUTHORITY
FOR PRINCIPAL MILITARY ATTACHÉS
___DATE___
FOREIGN LIAISON DIRECTORATE (DAMI-FL)
1000 ARMY PENTAGON WASHINGTON, DC 20310-1000
SUBJECT: Signature Authority Update
As requested by official U.S. Army policy, the personnel of my embassy to whom I delegate signature
authority on behalf of myself and my duly accredited assistant attachés for submission of correspondence to
the Army Foreign Liaison office are listed below.
(1) SPECIMEN SIGNATURE:___________________________________________________________

OFFICIAL SIGNATURE BLOCK________________________________________________________
_________________________________________________________
_________________________________________________________
(2) SPECIMEN SIGNATURE:_____________________________________________________________

OFFICIAL SIGNATURE BLOCK _______________________________________________________
_______________________________________________________
_______________________________________________________
This notice of delegation of signature authority supersedes all previously submitted notices submitted by
my office. I understand it is solely my responsibility as the duly accredited Military Attaché to inform you
promptly, in writing, of any changes in delegation of signature authority in behalf of myself and my duly
accredited assistant attachés, as applicable.
AFFIX EMBASSY SEAL BELOW

(Signature of Military Attaché)
(Typed Name of Signatory)
(Typed Title of Signatory)
(Typed Name of Embassy)
Annex A-3: Format for Letter of Delegation of Signature Authority for Military Attachés
ANNEX A-4:
FORMAT FOR LETTER OF SIGNATURE VERIFICATION FOR ASSISTANT MILITARY ATTACHÉS
(DATE)

SUBJECT: Official Signature
As required by the Military Attaché Guide, my official signature block and specimen signature are given below.
AFFIX EMBASSY SEAL BELOW:

(Signature of Assistant Military Attaché)
Annex A-4: Format for Letter of Signature Verification for Assistant Military Attachés
ANNEX A-5:
FORMAT FOR DEPARTURE AND ARRIVAL NOTIFICATION LETTER
(PLEASE PREPARE ON EMBASSY LETTERHEAD STATIONERY)
_____DATE_______

SUBJECT: Arrival/Departure Notification of Military Attaché
This is to inform you that (RANK AND NAME OF NEW ATTACHÉ) is replacing (RANK AND NAME OF
DEPARTING ATTACHÉ), effective (DATE) . (RANK AND NAME OF NEW ATTACHÉ)
will arrive in the United States on (DATE) . (RANK AND NAME OF DEPARTING ATTACHÉ) will
return to (COUNTRY NAME) on (DATE) .
PLEASE AFFIX EMBASSY SEAL

BELOW:
________________________________________________
(Signature of Principal Military Attaché or other Embassy Official)
____________________________________________________
(Typed full name of Signatory)
____________________________________________________
Embassy of________________________________________
(Typed Name of Your Country)
Annex A-5: Format for Departure and Arrival Notification Letter

ANNEX A-6:
DD1172-2 – APPLICATION FOR IDENTIFICATION CARD/DEFENSE
ELIGIBILITY ENROLLMENT REPORTING SYSTEM (DEERS) ENROLLMENT
Annex A-6: DD Form 1172-2 Application for Identification Card/DEERS Enrollment

INSTRUCTIONS FOR COMPLETION OF DD FORM 1172-2, “APPLICATION FOR
IDENTIFICATION CARD/DEERS ENROLLMENT”
SECTION I – SPONSOR/EMPLOYEE INFORMATION

Block 1. Name. Enter the Attaché/employee’s LAST name first (Surname or family name), enter the FIRST
name, and then enter the MIDDLE INITIAL(S), or the full MIDDLE NAME. You cannot use more than 51
characters if filling out using Adobe. The name field can include a designation of JR, SR, ESQ, or the Roman
numerals I through X. To include that designation, enter the appropriate data after the middle initial. The name
cannot contain any special characters nor is any punctuation permitted.
Block 2. Gender. Enter the Attaché/employee’s gender. Enter either ―M‖ for male and ―F‖ for female.
Block 3. Social Security Number (SSN) or DoD ID Number. Leave this blank. Do not enter anything in this
block. EXCEPTION: If this is to update an identification card, then enter the DoD ID number listed on the current
identification card.
Block 4. Status. Enter the following: ―AD FP‖. This means ACTIVE DUTY FOREIGN MILITARY PERSONNEL.
Block 5. Organization. Enter your country and the service of the military for the sponsor/employee. For example,
if I were from Argentina and in the Army, I would enter ―Argentina / Army‖.
Block 6. Pay Grade. Enter the Attaché/employee’s pay grade from the valid codes listed in the table below.
Enlisted and Non-Commissioned

Warrant Officers Officers
Officers
nd
Private 1 E1 Warrant Officer 1 W1 2 Lieutenant O1
st
Private 2 E2 Chief Warrant Officer 2 W2 1 Lieutenant O2
Private First Class E3 Chief Warrant Officer 3 W3 Captain O3
Specialist/Corporal E4 Chief Warrant Officer 4 W4 Major O4
Sergeant E5 Chief Warrant Officer 5 W5 Lieutenant Colonel O5
Staff Sergeant E6 Colonel O6
Sergeant First Class E7 Brigadier General O7
Master Sergeant/First Sergeant E8 Major General O8
Sergeant Major E9 Lieutenant General O9

Block 7. GEN. CAT (Geneva Convention Category). Leave this block blank. This block is
automatically generated by DEERS/RAPIDS with the valid codes listed in Table 5.
Table 5. GEN CAT
CODE GEN CAT

I Category I (pay grades E1 through E4)
II Category II (pay grades E5 through E9)
III Category III (pay grades W1 through 003 and/or
Cadets and/or Midshipmen)
IV Category IV (pay grades 004 through 006)
V Category V (pay grades 007 through 011)
N/A Not applicable (non-protected personnel)
Block 8. Citizenship. Enter the sponsor/employee's appropriate country of citizenship from

the valid codes listed in Table 6. Use three characters.
Afghanistan AFG Ashmore and Cartier Belize BLZ

XAC
Akrotiri XQZ Islands Benin BEN
Australia AUS
Albania ALB Bermuda BMU
Austria AUT
Algeria DZA Bhutan BTN
Azerbaijan AZE
American Samoa ASM Bolivia BOL
Bahamas, The BHS
Andorra AND Bonaire, Sint
Bahrain BHR BES
Angola AGO Eustatius, and Saba
Baker Island XBK Bosnia and
Anguilla AIA BIH
Bangladesh BGD Herzegovina
Antarctica ATA Botswana BWA
Barbados BRB
Antigua and Barbuda ATG Bouvet Island BVT
Bassas da India XBI
Argentina ARG Brazil BRA
Belarus BLR
Armenia ARM British Indian Ocean
Belgium BEL IOT
Aruba ABW Territory

Brunei BRN Ethiopia ETH Iran IRN
Bulgaria BGR Etorofu Habomai Iraq IRQ
Kunashiri and XQP
Burkina Faso BFA Ireland IRL
Shikotan Islands
Burma MMR Isle of Man IMN
Europa Island XEU
Burundi BDI Falkland Islands (Islas Israel ISR
FLK
Cambodia KHM Malvinas) Italy ITA
Cameroon CMR Faroe Islands FRO Jamaica JAM
Canada CAN Fiji FJI Jan Mayen XJM
Cape Verde CPV Finland FIN Japan JPN
Cayman Islands CYM France FRA Jarvis Island XJV
Central African French Guiana GUF Jersey JEY
CAF
Republic French Polynesia PYF Johnston Atoll XJA
Chad TCD French Southern and Jordan JOR
ATF
Chile CHL Antarctic Lands
Juan de Nova Island XJN
China CHN Gabon GAB
Kazakhstan KAZ
Christmas Island CXR Gambia The GMB
Kenya KEN
Clipperton Island CPT Gaza Strip XGZ
Kingman Reef XKR
Cocos (Keeling) Georgia GEO
CCK Kiribati KIR
Islands Germany DEU
Colombia COL Korea, North PRK
Ghana GHA
Korea, South KOR
Comoros COM Gibraltar GIB
Kosovo XKS
Congo (Brazzaville) COG Glorioso Islands XGL
Kuwait KWT
Congo (Kinshasa) COD Greece GRC
Kyrgyzstan KGZ
Cook Islands COK Greenland GRL
Laos LAO
Coral Sea Islands XCS Grenada GRD
Latvia LVA
Costa Rica CRI Guadeloupe GLP
Lebanon LBN
Cote DIvoire CIV Guam GUM
Lesotho LSO
Croatia HRV Guantanamo Bay
AX2 Liberia LBR
Cuba CUB Naval Base
Guatemala GTM Libya LBY
Curacao CUW
Guernsey GGY Liechtenstein LIE
Cyprus CYP
Guinea GIN Lithuania LTU
Czech Republic CZE
Guinea-Bissau GNB Luxembourg LUX
Denmark DNK
Guyana GUY Macau MAC
Dhekelia XXD
Haiti HTI Macedonia MKD
Diego Garcia DGA
Heard Island and Madagascar MDG
Djibouti DJI HMD
McDonald Islands Malawi MWI
Dominica DMA Honduras HND
Malaysia MYS
Dominican Republic DOM Hong Kong HKG
Maldives MDV
Ecuador ECU Howland Island XHO
Mali MLI
Egypt EGY Hungary HUN
Malta MLT
El Salvador SLV Iceland ISL
Marshall Islands MHL
Equatorial Guinea GNQ India IND
Martinique MTQ
Eritrea ERI Indonesia IDN
Mauritania MRT
Estonia EST
Mauritius MUS Puerto Rico PRI Sweden SWE
Mayotte MYT Qatar QAT Switzerland CHE
Mexico MEX Reunion REU Syria SYR
Micronesia, Federated Romania ROU Taiwan TWN
FSM
States of Russia RUS Tajikistan TJK
Midway Islands XMW
Rwanda RWA Tanzania TZA
Moldova MDA Saint Barthelemy BLM Thailand THA
Monaco MCO Saint Helena, Timor-Leste TLS
Mongolia MNG Ascension, and Tristan SHN Togo TGO
Montenegro MNE da Cunha
Tokelau TKL
Saint Kitts and Nevis KNA
Montserrat MSR Tonga TON
Saint Lucia LCA
Morocco MAR Trinidad and Tobago TTO
Saint Martin MAF
Mozambique MOZ Tromelin Island XTR
Saint Pierre and
Namibia NAM SPM
Miquelon Tunisia TUN
Nauru NRU Saint Vincent and the Turkey TUR
VCT
Navassa Island XNV Grenadines
Turkmenistan TKM
Samoa WSM
Nepal NPL Turks and Caicos
San Marino SMR TCA
Netherlands NLD Islands
Sao Tome and Tuvalu TUV
New Caledonia NCL STP
Principe
New Zealand NZL Uganda UGA
Saudi Arabia SAU
Nicaragua NIC Ukraine UKR
Senegal SEN
United Arab Emirates ARE
Niger NER Serbia SRB
United Kingdom GBR
Nigeria NGA Seychelles SYC
United States USA
Niue NIU Sierra Leone SLE
Unknown AX1
Norfolk Island NFK Singapore SGP
Northern Mariana Uruguay URY
MNP Sint Maarten SXM
Islands Uzbekistan UZB
Slovakia SVK
Norway NOR Vanuatu VUT
Slovenia SVN
Oman OMN Vatican City VAT
Solomon Islands SLB
Pakistan PAK Venezuela VEN
Somalia SOM
Palau PLW Vietnam VNM
South Africa ZAF
Palestinian Territory PSE Virgin Islands. British VGB
South Georgia and
Palmyra Atoll XPL South Sandwich SGS Virgin Islands, U.S. VIR
Panama PAN Islands Wake Island XWK
Papua New Guinea PNG South Sudan SSD Wallis and Futuna WLF
Paracel Islands XPR Spain ESP West Bank XWB
Paraguay PRY Spratly Islands XSP Western Sahara ESH
Sri Lanka LKA Yemen YEM
Peru PER
Sudan SDN Zambia ZMB
Philippines PHL
Suriname SUR Zimbabwe ZWE
Pitcairn Islands PCN
Svalbard XSV
Poland POL
Swaziland SWZ
Portugal PRT

Block 9. Date of Birth. Enter the Attaché/employee’s date of birth in four-digit year, three alpha-character
month, and two-digit day format (YYYYMMMDD). You must use a total of 9 characters. For example, if I was
born on 25 January 2011, I would enter ―2011JAN25‖.
Block 10. Place of Birth. Enter the Attaché/employee’s place of birth (city, state (or equivalent), country). For
the country, use the three-alpha character abbreviations for the countries listed in the table under the
instructions for Block 8 above.
Block 11. Current home address in the United States. Enter the house number and street of the
Attaché/employee’s current residence in the United States. Use no more than 27 characters.
Block 12. City. Enter the Attaché/employee’s current city of residence in the United States. Use not more than
18 characters.
Block 13. State. Enter the two-alpha code for the Attaché/employee’s current state of residence in the United
States. This should be MD for Maryland, VA for Virginia, or DC for the District of Columbia. No other states
should be entered.
Block 14. ZIP Code. Enter the correct nine-digit ZIP code of the Attaché/employee’s current residence address
in the United States. If the nine-digit ZIP code is not known, then enter the five digit, followed by four zeros,
without any hyphens. For example, if I only know the five-digit ZIP code, I would enter ―123450000‖; but if I
knew the nine-digit ZIP code, I would enter ―123456789‖.
Block 15. Country. For this block, enter only ―USA‖. No other entry is valid.
Block 16. Primary Email Address. Enter the Attaché/employee’s office/work email address as applicable. This
block may be left blank.
Block 17. Telephone Number. Enter the Attaché/employee’s current office nine-digit phone number. Do not
use punctuation. For example, if my number was (202) 555-1234, I would enter ―2025551234‖.
Block 18. City of Duty Location. Enter the city of the Attaché/employee’s duty location. For example, if my
embassy was in the District of Columbia, I would enter ―Washington‖. Or, if my embassy was in Arlington, I
would enter ―Arlington‖.
Block 19. State of Duty Location. Enter the two-alpha code for the Attaché/employee’s duty location. This
should be MD for Maryland, VA for Virginia, or DC for the District of Columbia. No other states should be
entered.
Block 20. Country of Duty Location. For this block, enter only ―USA‖. No other entry is valid.
SECTION II – SPONSOR/EMPLOYEE DECLARATION AND REMARKS

Block 21. Remarks. Enter the following statements, and following the instructions as noted.
―I certify that [insert rank and full name] is an active duty member of the Army of [insert country]. His [or Her]
assignment as [insert position title at Embassy] began on [insert date using the YYYYMMMDD format] and is
expected to end on or about [insert date using the YYYYMMMDD format].‖
[Insert the signature of the Military Attaché or individual with signature authority to sign for the Military Attaché,
and place the Embassy’s seal in the top right corner of this block.]
―Marital Status: [enter either ―Married‖, ―Divorced‖, ―widowed‖, or ―Single‖]‖
―Date of Marriage (if married): [insert date using the YYYYMMMDD format]‖
Block 22. Signature. The person (Attaché/employee) listed in block one must sign.
Block 23. Date Signed. Enter the date that block 22 was signed, using the YYYYMMMDD format.
SECTION III – AUTHORIZED BY

Blocks 24-39. Leave blank.

SECTION IV – VERIFIED BY
SECTION V – DEPENDENT INFORMATION

Block 44. Name. Enter the dependent’s LAST name first (Surname or family name), enter the FIRST name,
and then enter the MIDDLE INITIAL(S), or the full MIDDLE NAME. You cannot use more than 51 characters if
filling out using Adobe. The name field can include a designation of JR, SR, ESQ, or the Roman numerals I
through X. To include that designation, enter the appropriate data after the middle initial. The name cannot
contain any special characters nor is any punctuation permitted.
Block 45. Gender. Enter the dependent’s gender. Enter either ―M‖ for male and ―F‖ for female.
Block 46. Date of Birth. Enter the dependent’ date of birth in four-digit year, three alpha-character month, and
two-digit day format (YYYYMMMDD). You must use a total of 9 characters. For example, if I was born on 25
January 2011, I would enter ―2011JAN25‖.
Block 47. Relationship. Enter the correct abbreviation to show the dependent’s relationship with the
Attaché/employee using the valid abbreviations listed in the table below.
CODE RELATIONSHIP
STATUS
CH Child
SC Stepchild
URW Unremarried Widow(er)
UMW Unmarried Widow(er)
PL Parent-in-law
SPL Stepparent-in-law
PAR Parent
STP Stepparent
SP Spouse
WARD Legal Ward
DB Designated Beneficiary
Block 48. Social Security Number (SSN) or DoD ID Number. If this is for a dependent’s first identification card,
then leave this blank. If this is to update a dependent’s identification card, then enter the DoD ID number listed
on the current identification card.
Block 49. Current home address in the United States. Enter the house number and street of the dependent’s
current residence in the United States. In most cases, this should be the same as block 11.
Block 50. Primary Email Address. Enter the dependent’s email address as applicable. This block may be left
blank.

Block 51. Telephone Number. Enter the dependent’s nine-digit home phone number. Do not use punctuation.
For example, if my number was (202) 555-1234, I would enter ―2025551234‖. This block may be left blank.
Block 52. City. Enter the dependent’s current city of residence in the United States. In most cases, this should
be the same as block 12.
Block 53. State. Enter the two-alpha code for the dependent’s current state of residence in the United States.
This should be MD for Maryland, VA for Virginia, or DC for the District of Columbia. No other states should be
entered. In most cases, this should be the same as block 13.
Block 54. ZIP Code. Enter the correct nine-digit ZIP code of the dependent’s current residence address in the
United States. If the nine-digit ZIP code is not known, then enter the five digit, followed by four zeros, without
any hyphens. For example, if I only know the five-digit ZIP code, I would enter ―123450000‖; but if I knew the
nine-digit ZIP code, I would enter ―123456789‖.
Block 45. Country. For this block, enter only ―USA‖. No other entry is valid.
Block 56. Eligibility Effective Date. Leave blank.
Block 57. Eligibility Expiration Date. Leave blank.
Blocks 58-71. Follow the same instructions as those for blocks 44-57.
SECTION VI – RECEIPT

Example:

SECTION II:
VISITS TO U.S. ARMY ORGANIZATIONS
OFFICIAL CONTACT WITH U.S. ARMY PERSONNEL
&
REQUESTS FOR DOCUMENTS AND INFORMATION
SECTION II:
VISITS TO U.S. ARMY ORGANIZATIONS, OFFICIAL CONTACT WITH U.S. ARMY
PERSONNEL
AND
REQUESTS FOR DOCUMENTS AND INFORMATION
PURPOSE: Section II provides guidance to foreign Military Attachés diplomatically accredited

to the United States (U.S.) Government and other representatives of foreign governments or
international organizations wishing to conduct official business with Department of the Army
(DA). For the purposes of this manual, the term Military Attaché applies the principal Military
Attaché, Assistant Military Attachés, and designated representatives of international
organizations. All requests for official visit authorizations (RVA) to DA organizations and to
Department of Defense (DOD) contractor facilities shall be submitted as described in this guide.
A. International Visits Program (IVP)

1. U.S. Army Management. The Office of the Deputy Chief of Staff, G-2, Foreign Disclosure
Division(DAMI-CDD), is responsible for the development of DA policies and procedures for
foreign disclosure, the international visits program, and the Foreign Liaison Officer program.
2. Requests for Visit Authorization (RVA). All requests for visit authorizations must be
submitted through the Office of the Deputy Chief of Staff G-2, Foreign Disclosure Branch via
the Foreign Visit System (FVS) or, where that is unavailable, via fax or email to the respective
Regional Desk Officer. An RVA is not required to accomplish the following:
 Visits by an accredited Military Attaché to personnel and their immediate offices
identified in the Attaché’s Letter of Special Accreditation issued by the Director of Army
Foreign Liaison.
 Visits by foreign nationals who are not representing their government in an official
capacity.
 Visits conducted at contractor facilities that do not involve a U.S. Army program and are
not on the grounds of U.S. Army installations.
 Visits by Canadian persons under the U.S.-Canada Joint Certification Program as
identified in the DOD Pamphlet, ―U.S.-Canada Joint Certification Program,‖ published by
the Office of the Under Secretary of Defense for Policy (OUSD(P)), dated March 1991.
 Visits for activities that are open to the public, such as social activities or international
sporting events.
 Visits for authorized routine or emergency medical treatments.
3. Visit procedures: See chart on following page.
Section II: Visits to U.S. Army Organizations

Official Contact with US Army Personnel & Requests for Documents and Information
VISIT PROCEDURES
RVA shall be submitted to the U.S. Army through the automated Foreign Visit System (FVS) in all cases where
the Military Attaché or his staff has access to FVS.
One-Time and Recurring Visits Extended Visits
• One-time visit. Contact by foreign representatives • Extended Visit. A single visit by a foreign
with a DoD component or DoD contractor facility for representative located in the United States for a
a single short term occasion (normally fewer than 30 duration that exceeds 30 days. Extended visit
days) for a specified purpose. authorizations are to be used when a foreign
representative is required to be located at or in
• Recurring Visit. Intermittent, recurring visits by continuous contact with a DOD component or a DOD
foreign representatives with a DoD component or contractor facility beyond 30 days, for one of the
DoD contractor facility over a specified period of following situations:
time (less than one year) for a government approved
license, contract, agreement or other program when 1. A foreign government contract, joint program,
the information to be released has been defined and agreement, or license;
approved for release in advance by the U.S.
Government, subject to annual review and 2. Certification as a Military Personnel Exchange
revalidation. Note: Recurring visits may NOT be Program (MPEP) participant, Foreign Liaison Officer
used to authorize a continuing presence of a foreign (FLO), Standardization Representative (STANREP),
representative for the duration of the visit request in Engineer and Scientist Exchange Program (ESEP)
order to effectively assign a foreign government participant , or Cooperative Program Personnel (CPP)
representative. participant.
TO SUBMIT A ONE-TIME OR RECURRING VISIT 3. NOTE: A MPEP, FLO, STANREP, ESEP or CPP
REQUEST: may not also serve as an accredited Attaché.
1. The request should be submitted at least 30 days TO SUBMIT AN EXTENDED VISIT REQUEST:
prior to visit through FVS. HQDA, ODCS, G-2, shall
automatically return without action, all foreign 1. Submit request in accordance with the timelines
government RVAs to DA organizations submitted specified for each extended visitor program.
less than ten business days (14 calendar days) prior
to the requested start date of the visit. The only 2. RVA contains complete and accurate information
exceptions to this requirement are: concerning the nature, purpose, locations and duration
of the visits, as well as identification data regarding the
a. Visits to HQDA Staff elements; visitor(s).
b. Visits deemed mission essential and time 3. Attachés must provide a photo and biography 90 days
sensitive by DA organizations. prior to the start of an extended visitor’s visit start date;
2. RVA contains complete and accurate information must be submitted in conjunction with the RVA. For
concerning the nature, purpose, locations and guidance please see Attaché Responsibilities below.
duration of the visits, as well as identification data
regarding the visitor(s).
In those cases in which the Military Attaché or his staff does not have access to FVS, the RVA may be submitted by
fax to 703-695-3149 or by emailing the Regional Desk Officer following the format in Annex B-1. Visits in the following
geographical areas may be arranged by directly contacting the local commander. This applies to:
• Commander, U.S. Army Europe and Seventh Army (USAREUR), for visits to elements in Western Europe. Requests are
to be submitted directly to: Commander, USAREUR, ATTN: ODCSINT, Unit 29351, APO AE 09014.
• Commander, U.S. Army Japan (USARJ) and IX Corps, for visits to Headquarters, USARJ and its subordinate elements in
Japan. Requests are to be submitted directly to: Commander, USARJ and IX Corps, APO AP 96343.
• Commander, Eighth U.S. Army, for visits to Headquarters, Eighth U.S. Army, and its subordinate elements in the Republic
of Korea. Requests are to be submitted directly to: Commander, Eighth U.S. Army, ATTN: AJPPO, APO AP 96205-0009.

4. Timelines for submitting RVA. All RVA should be submitted at least 30 days prior to
the start of the proposed date of the visit unless covered by an exception below. Requests
that are not submitted in a timely manner may be returned without action. There are three
exceptions to the 30-day requirement:
 Extended RVAs where an individual is participating in an integrated or long-term
government-to-government program must be submitted 90 days in advance of the
start date.
 Visits during the annual holiday moratorium. Each year the Office of the Deputy
Under Secretary of Defense, Policy Support, (Foreign Visits System) sends a letter
informing embassy personnel of a holiday moratorium. RVA submitted for visit dates
during the moratorium timeframe will be returned without action unless the visit is to
attend a previously scheduled conference, meeting, or is mission essential. The
moratorium is necessary, because DOD activities traditionally operate at reduced
levels during the Christmas holiday period. (Visits submitted during the holiday
moratorium for visits to occur after the moratorium period will be accepted for
processing.)
 HQDA, ODCS, G-2, shall automatically return without action, all foreign government
RVAs to DA organizations submitted less than ten business days (14 calendar days)
prior to the requested start date of the visit. The only exceptions to this requirement
are:
o Visits to HQDA Staff elements;

o Visits deemed mission essential and time sensitive by DA organizations
5. Security Assurance Certification. When a visit request is submitted, an embassy is

certifying that the following conditions will be met with respect to the visitor and the
information the visitor obtains during the visit:
 That the requesting government is officially sponsoring the visit.
 That the visitor(s) is/are authorized by the government of the requesting embassy to
receive the information on behalf of that government.
 That the information the visitor(s) obtain(s) during the visit will not be released or
made known in any other manner to any other nation, or nationals thereof without the
written approval of the United States Government.
 That the visitor(s) and the government represented will afford the information the
same degree of security protection afforded to it by the United States Government.
 That the information will be used for purposes specified in the visit request and for no
other purpose.
 That dissemination will be limited to persons who require the information in the
performance of their official duties.
 That the rights of the individual or organization which originates or develops the
information will be respected and protected in accordance with the patent laws of the
country of the originator.
 That any known or suspected compromise or unauthorized transfer of the information
received as a result of the visit will be promptly reported to the United States
Government.
 Embassies that use the automated FVS will certify that these conditions are met by
verifying a Statement of Official Sponsorship and Security Assurance prior to
submitting a RVA. Visit requests submitted by any means other than the automated
FVS must include a security assurance statement as shown in Annex B-1; and the
request must be signed by an Attaché accredited to the U.S. Department of Defense.
 Faxed, emailed or mailed visit requests that do not include the Statement of Official
Sponsorship and Security Assurance will be returned to the embassy without action.
6. Amendments to RVA.
 All modifications to approved visits will be proposed by amendments submitted
through the FVS. Embassies which do not to have online FVS capabilities must
submit amendments to ODCS G-2, Foreign Disclosure Branch via fax or email. The
amendments submitted via fax or email may take longer to process.)
 Prior to submitting the proposed amendment through the FVS, the Attaché must
contact the designated Visit Contact Officer at the hosting activity. Once the Visit
Contact Officer concurs with the proposed modifications to the approved RVA, the
Attaché must ensure an amendment is submitted through the FVS. The amendment
submission should reference the concurrence of the Visit Contact Officer.
 Amendments may only accomplish the following:
 Add or delete names of visitors (Additions require complete identifying data).
 Change the originally proposed dates(s).
 Cancel a previously submitted RVA, whether pending or approved.
7. Visitor Responsibilities.
 Visitors must notify the contact officer specified on the approved RVA at the
organization or facility to be visited at least 72 hours (excluding Saturdays, Sundays,
and holidays) in advance of each visit.
 All military visitors must wear the appropriate military attire of their respective country
unless otherwise directed by the hosting country.
 Visitors must have, in their possession, at least 2 personal identification documents
that depict a photograph, an identification number, date of birth, and nationality.
Passports are generally recommended as a form of identification that meets these
criteria.
 It is recommended that visitors must know the applicable visit authorization (RVA)
number when arriving at the installation.
 Visitors MAY NOT arrive at any facility until the visit request for the visitor to that
facility is approved.

 Visitors must be prepared to pay all expenses associated with the entire visit (i.e.,
travel, lodging, meals, etc).
 Visitors who are general/flag officers or civilian equivalent rank/grade must include
biographical data on the RVA. This includes biographic information concerning
visitors of general officer rank and civilians holding equivalent government
appointments.
 Visitors must provide, and the embassy must ensure that the RVA contains, complete
and accurate information concerning the nature, purpose, locations and duration of
the visits, as well as identification data regarding the visitor(s).
 The visitor(s) must identify the specific purpose of the visit, and the Attaché must
verify that the subject is under the cognizance of the U.S. Army. If not, the Attaché
must identify the appropriate Defense component and the visit purpose must note
that information.
 The visitor(s) must have adequate English language capability or, if necessary,
arrange to bring an interpreter.
8. Attaché Responsibilities.
 Attachés must ensure visitors are aware of their responsibilities as listed above.
 Attachés must ensure that the RVA contains complete and accurate information
concerning the nature, purpose, locations and duration of the visits, as well as
identification data regarding the visitor(s).
 Attachés must verify that the subject of each visit is under the cognizance of the U.S.
Army. If not, the Attaché must identify the appropriate Defense component and the
visit purpose must note that information.
 Attachés must provide a photograph and biography in conjunction with a RVA at least
90 days prior to the start of an extended visitor’s visit start date for each extended
visitor certified to the U.S. Army as a Military Personnel Exchange Program (MPEP)
participant, Foreign Liaison Officer (FLO), Standardization Representative
(STANREP), Engineer and Scientist Exchange Program (ESEP) participant, or
Cooperative Program Personnel (CPP) participant. For each extended visitor,
Attachés shall submit a completed biography form (Annex B-3), available online at
http://www.dami.army.pentagon.mil/DAMI-FLGuide.aspx. In addition, Attachés shall
submit a photo of each certified visitor; photos must be a full-body photo in military
uniform or appropriate civilian attire as a .gif or .jpeg file. Biographies and photos
should be sent by email to ODCS G-2, Foreign Disclosure Branch at the following
email address: usarmy.pentagon.hqda-dcs-g-2.mbx.dami-cd-guardian@mail.mil.
Extended visitor RVA WILL NOT be approved without receipt of a biography
and photograph; instead, RVAs will be returned without action prior to the start
date of the visit.
 Itineraries, arrangements for travel, transportation, lodging and other administrative
matters associated with a visit are the responsibility of the Military Attaché and his

staff. Country Country Directors in the Office of the Deputy Chief of Staff, G-3 (Army
International Affairs Division, G-35-R) are available to offer advice. The name and
contact information for the appropriate G-35-R country Country Director is provided in
the Attaché’s Special Letter of Accreditation.
9. Informal Coordination. Foreign representatives are permitted to contact DA offices or
staff elements for informal coordination of administrative details only. This coordination does
not eliminate the need for an RVA. The proposals and requests become official only upon
the submission of an RVA to ODCS G-2, Foreign Disclosure Branch.
10. Visits by Formal Invitation. On occasion, DoD officials invite foreign representatives
to visit U.S. Army facilities and installations to attend meetings or conferences. When foreign
visitors are invited to travel to Army facilities or installations on Invitational Travel Orders
(ITO) or honorariums published by a competent authority, the embassy must still submit a
RVA, except in those circumstances when the visitors are traveling for training purposes
under a security assistance program. Likewise, if the inviting Army organization elects not to
issue ITO or honorariums to the visitors, the embassy must provide an RVA, and if possible,
a copy of the invitation. All the conditions as described in the ―Attaché responsibilities‖ apply
to these types of visits.
11. Decision Types. After receipt of a complete RVA that meets all administrative
processing requirements, the U.S. Army will coordinate the visit and then provide the
embassy one of the following responses:
 Approval: Approval indicates that the visit is part of a valid government-to-
government program, project or agreement under the auspices of the Department of
Defense. If the visit is to a U.S. contractor facility, it is important to note that despite
approval by the U.S. Army, the host company retains the right to decline the visit.
Therefore, upon receipt of an approval for a visit request to a commercial facility, the
embassy or visit delegation is responsible for contacting the commercial facility
directly to coordinate site access.
 Non-sponsored: This type of approval is exclusive to visit U.S. defense contractors.
―Non-sponsored‖ means the U.S. Army has ―no objection‖ to the visit provided the
contractor has obtained the necessary commercial export authorization or plans to
release information that is not export controlled. In this case, the embassy may make
its own arrangements for the visit directly with the contractor facility. If the embassy
provides a correct fax number or email address for the Security Office of the contract
facility, the U.S. Army will forward the visit request to the fax number or email address
provided. It is important to note that despite a ―non-sponsored‖ approval by the U.S.
Army, the host company retains the right to decline the visit. Therefore, it is
imperative that the embassy or visit delegation contact the commercial facility directly
to coordinate site access.
 Deny: If the U.S. Army denies a visit, the response will always contain a reason for
the denial. If the U.S. Army denies a visit to a U.S. contractor, the commercial facility
may accept the visit through direct arrangements with the visitor.
 Return without action: Visits are returned without action when an RVA: does not
meet the minimum administrative processing requirements; does not contain all the

necessary information and/or the request could not be coordinated appropriately
within Department of Defense. RVAs that are returned without action may be
corrected by the embassy and resubmitted for reconsideration.
 Cancel: Upon the request of the Embassy or hosting Army activity.
B. Acquiring U.S. Army Publications and Information
DA expects that most of a foreign Military Attachés’ requirements for information produced
by, for, or about the U.S. Army and its activities can and should be satisfied by DA’s
international visits program. DA recognizes that, occasionally, a Military Attaché will have a
further need for written documents. DA is prepared, within existing U.S. laws and DoD
policies, to respond to such needs in a timely manner.
There are some cases where a Military Attaché may receive a tasking from his government
requesting information in a subject area about which he has little or no knowledge. This
type of unclear tasking makes it difficult for the Military Attaché to prepare an appropriate
request for documentary information or visit request. In cases like this, the submission of a
simple letter or email to your Regional Country Director in ODCS G-3/5/7, explaining your
government’s tasking before you labor over a formal request is advisable. Your Country
Director is well equipped to review your letter and advise which route is most appropriate.
1. Policies.
 All requests for releases of DA information to foreign representatives, regardless of
the form—oral, visual or documentary—must be on official government stationery and
include a ―Statement of Official Sponsorship and Security Assurance.‖ This is the
same ―Statement of Official Sponsorship and Security Assurance‖ as required on all
RVA and requests for accreditation.
 Only those requests for documentary information, which are in written form as
outlined in Annex B-2, online at http://www.dami.army.pentagon.mil/DAMI-
FLGuide.aspx and signed by the Military Attaché or a person to whom the Military
Attaché has officially delegated such authority, will be accepted for processing. Fax
or official email requests will not be honored or acted upon if the Military
Attaché has not signed the request. Verbal or personal emails will not be
processed.
 Requests for documentary information not under the jurisdiction of DA cannot be
processed by the U.S. Army. Such requests must be submitted to the appropriate
authority for the Navy, Air Force or the Defense Intelligence Agency.
2. Documents Available for Purchase. DA reserves the right to assess fees in
accordance with established rates prescribed by U.S. law and DOD policy. DA expects that
the bulk of a Military Attaché’s requirements for documentary information produced by, for, or
about the U.S. Army and its activities can be purchased through one of the following sources.
 The Government Printing Office online bookstore at: http://bookstore.gpo.gov.
 The National Technical Information Service Springfield, Virginia 22161
703-605-6000,
http://www.ntis.gov

 Defense Technical Information Service
http://www.dtic.mil/
 Foreign Military Sales (FMS) Publication Accounts for those countries eligible for
FMS:
The action agency for establishing a FMS Publication Account is the U.S. Army Security
Assistance Command (USASAC). Please contact your USASAC central case manager
(CCM) or country program manager (CPM) to establish a FMS Publication Account. If you
are uncertain of your CCM or CPM or have other questions, consult your Letter of Special
Accreditation issued by the Director of Foreign Liaison.
3. Information Not Available for Purchase. If the desired information is not available
through the sources listed previously, it may be requested through ODCS G-2, Foreign
Disclosure. The request must be submitted on official embassy letterhead and should follow
the format of the Request for Document or Information (Annex B-2) or online at:
 http://www.dami.army.pentagon.mil/DAMI-FLGuide.aspx. The most efficient way to
submit these requests is via email to usarmy.pentagon.hqda-dcs-g-2.mbx.dami-cd-
foreign-disclosure-rfi@mail.mil. You may also fax the requests to 703-695-3149.
Please alert your Regional Desk Officer in Foreign Disclosure before you send a fax.
4. Requirements. All requests for information to the ODCS G- must:
 State that the information is not available through the GPO, NTIS, Internet or FMS.
 Contain a ―Statement of Sponsorship‖ as outlined in the format of the Request for
Document or Information (Annex B-2) which is also available online at
http://www.dami.army.pentagon.mil/DAMI-FLGuide.aspx.
 Be signed by the Military Attaché or a person to whom he has delegated signature
authority. (An example of an appropriate letter format is located at Annex B-2 to this
section.)
 Include official email address or fax number where the requested information can be
sent.
5. Internet Access. Many U.S. Service documents and forms are available at the U.S.
Department of Defense Internet homepage, DEFENSE LINK. DEFENSE LINK may be
accessed using the following Internet addresses:
 http://preview.defenselink.mil/
 http://www.dtic.mil/dtic/
Other useful sites are:
 http://www.army.mil
 http://www.army.mil/info/a-z/
 http://www.ntis.gov
 http://www.refdesk.com
 http://www.usa.gov/
 http://fedworld.ntis.gov/
 Please consult these sites before submitting an official request for information.
6. Documents That Are Not Releasable. Bibliographies, indexes and similar listings are
not releasable and should not be requested. Documents written by students in U.S. Army
schools do not represent official U.S. Army policies or doctrine and are not releasable.
Documents in draft form are not considered official publications and are not available for
release.
C. Foreign Liaison Officer (FLO) Program
1. Purpose of the U.S. Army FLO Program. The Army Foreign Liaison Officer (FLO)
Program was established to facilitate cooperation and mutual understanding between the
U.S. Army and the armies of allied and friendly nations.
2. Definition of Terms and Role of FLOs. A FLO is a foreign government military
member or civilian employee who is authorized by his or her government and is certified by
a DA command or agency in connection with programs, projects or agreements of interest to
the governments. FLOs are expected to present the views of their parent government
regarding issues of mutual interests, namely those that may be raised by the DA command
or agency to which they are certified. Personnel certified as FLOs to U.S. Army commands
may not also be accredited as attachés.
3. Management of the U.S. Army FLO Program. The FLO Program Manager, ODCS, G-
2, and the Military Attaché to the U.S. Army are jointly responsible for management and
oversight of the bilateral FLO program. This responsibility includes establishing and
maintaining the bilateral FLO Memorandum of Agreement (MOA)/ FLO Memorandum of
Understanding (MOU) as well as the establishment, andmaintenance of all FLO and
administrative support positionst. For questions regarding such matters, please contact Mr.
Jim Bright at 703-695-9614 or james.e.bright2.civ@mail.mil.
4. Establishment of FLO Positions. Foreign governments which have concluded a FLO
MOA /MOU with the U.S. Army may propose establishment of a FLO or administrative
support position in a DA command or activity by submitting a request for establishment of a
new position The requestmust:
 Be submitted on embassy letterhead
 Outline description of proposed FLO duties
 Be signed by Attaché accredited to the U.S. Army
 Be emailed or faxed to Jim Bright at james.e.bright2.civ@mail.mil or 703-695-9614
 Or, be mailed to:
HQDA, Office of the Deputy Chief of Staff, G-2
(DAMI-CDS Foreign Disclosure)
1000 Army Pentagon, Room 2D350
5. Adjustment of Existing FLO positions. Requests to adjust an existing FLO or
Administrative Support position must be submitted in writing to ODCS G-2, Foreign Disclosure

on embassy letterhead and be signed by the Military Attaché accredited to the U.S. Army.
Adjustment requests must provide background information regarding the request as well as
supporting justification for the requested adjustment. . The FLO Program Manager and the
Military Attaché will also conduct periodic review of all FLO and administrative support
positions. FLO and Administrative Support positions which have been vacant for an extended
period of time (more than one year) require precoordination with the FLO Program Manager
prior to submission of a Request for Visit Authorization to fill the vacant FLO/Administrative
Support position. d
6. Administrative Support Personnel. Please note that Administrative Support personnel
are granted access to U.S. Army installations and activities for the sole purpose of providing
administrative support to the FLO certified to that U.S. Army Command or activity.
Administrative Support personnel cannot perform the duties of the FLO and are not authorized
to request or receive information on behalf of the FLO. Administrative Support personnel
receive U.S. Army information only from their FLO who is certified to that U.S. Army Command
or activity.

Annex B-1:
Letter Format for Request for Visit Authorization
SERIAL: BLOCK 1 BLOCK 2
SUBJECT: Request for Visit Authorization (RVA)
TO: BLOCK 3
1. Authorization is requested for the following personnel to visit the facility cited on the date(s) and for the
purpose(s) indicated below:
VISITORS:
NAME(S) (BLOCK 4)
DPOB/SVC#/PP# (BLOCK 5)
CITIZENSHIP (BLOCK 6)
SECURITY CLEARANCE (BLOCK 7)
AGENCY REPRESENTED (BLOCK 8)
2. VISIT TO: (BLOCK 9)
3. DATE(S) AND DURATION: (BLOCK 10)
4. PURPOSE(S): (BLOCK 11)
a. Is the visit directly related to a specific U.S. equipment item or weapon system? (___) Yes (___) No.
If yes, please specify: (BLOCK 12)
b. Is the visit directly related to a FMS Case or Munitions Export License: (___) Yes (___) No. If yes,
please specify: (BLOCK 13)
c. Is the visit directly related to a specific exchange program (e.g., DEA, IEP, joint project or agreement)?
(___) Yes (___) No. If yes, please specify (BLOCK 14)
d. Is the visit related to the Defense Department acquisition process? (___) Yes (___) No. If yes,
please specify how it is related: (BLOCK 15)
e. If known, identity and telephone number of a U.S. person knowledgeable of proposed visit: (BLOCK
16)
Annex B-1: Letter Format for Request for Visit Authorization

U.S. Army Foreign Liaison Directorate Military Attaché Guide December 2014 B-1-1
5. Remarks: (BLOCK 17)
6. STATEMENT OF OFFICIAL SPONSORSHIP AND SECURITY ASSURANCE: This visit is officially

sponsored by the Government of (BLOCK 18)
. The person(s) included is/are authorized representative(s) of the Government of (BLOCK 19), and such
persons(s) and this Government will observe and carry out the following responsibilities with respect to the
care, use, and disposition of information acquired: (a) classified United States Government (U.S. Government)
material or information furnished in connection with this request will be afforded a degree of security protection
at least equal to that afforded our government’s classified material or information of the same classification
level; (b) such classified material or information will not be provided to anyone not an officer, employee or
agent of this Government, except as specified in the request, without the approval of the U.S. Government; (c)
all personnel subsequently authorized access to such material or information will be security cleared to the
required classification level and have an official need for access; (d) the material or information will be used
only for the purpose specified in this request; (e) this Government will promptly and fully inform the U.S.
Government of any compromise, or possible compromise, of U.S. classified material or information furnished
pursuant to this request; and (f) if the U.S. classified material or information is to be subsequently furnished to
a commercial or government-owned contractor: (1) such material or information will be transmitted through
official government channels; (2) the specified contractor will have been granted a facility security clearance by
this Government at a level at least equal to the classification level of the U.S. material or information involved;
(3) all contractor personnel requiring access to such material or information will have been cleared to the
appropriate level by this Government and; (4) this Government will assume responsibility for administering
security measures for the protection of such material or information while it is in the possession of the
contractor, to include periodic inspections and briefings to ensure that the material or information is being
adequately protected.
FOR THE GOVERNMENT OF (BLOCK 20)
AFFIX EMBASSY SEAL BELOW


B-1-2 U.S. Army Foreign Liaison Directorate Military Attaché Guide December 2014
INSTRUCTIONS FOR COMPLETION OF A
REQUEST FOR VISIT AUTHORIZATION LETTER FORMAT
General Instructions: Please avoid the use of acronyms in providing personal data requested by the
RVA.
BLOCK 1: Each request must bear a distinctive and unique identifying combination of letter and numbers.
The identifying reference will follow the Department of Defense Foreign Disclosure and Technical Information
System (FORDTIS) format. The identifying reference will be formulated as follows:
 A country identifier followed by the calendar year in which the request is submitted.
 This will be followed by a hyphen.
 The hyphen is followed by a letter that indicates the section of the embassy that is originating the request.
(It is the option of the submitting embassy to make this distinction. However, a letter must be included.)
 The letter is followed by an annual four (4) digit serial number.
For example: SZ01-A0001 would indicate the first RVA submitted by the Swiss Embassy in 2001. GE01-
A0001 would indicate the first RVA submitted by the German Embassy in 2001.
BLOCK 2: Enter today’s date.
BLOCK 3: Select and enter the address for DAMI-CDD if the visit is to a U.S. Army installation/activity located
within the continental United States. Addresses for U.S. Army installations/activities located outside the
continental United States are listed at the first page of this Section. Requests should be sent directly to the
addresses given.
BLOCK 4: Enter full name and rank/title of each prospective visitor. The minimum requirement is last/family
name (surname) first/given name, middle initial and rank/grade. The surname may be capitalized or
underlined. For example: STUART, James Ewell Brown, General. For general/flag officers or the civilian
equivalent rank/grade, please attach biographical information on the visitor applicant.
BLOCK 5: Enter the means by which the identity of each prospective visitor may be positively verified by the
host. This may be either: Date and place of birth (DPOB), military or government service identification number,
or passport number. It is essential that the prospective visitors have evidence of that means of identification in
their possession during the visit.
BLOCK 6: Enter the citizenship (nationality) of each visitor.
BLOCK 7: Enter the level of access to classified information to which each individual is cleared by the
requesting government.
 NATO member nations only. The foregoing, in conjunction with the standard security assurance
(paragraph 6 of the request form), is sufficient only for exchanges of information on a bilateral government-
to-government basis.
 If exchange of/access to NATO information is required, a NATO security clearance certificate must be
provided in accordance with Enclosure ―C‖ to NATO document C-M (55)15(FINAL) and be appended to
the request for visit authorization.
BLOCK 8: Enter the government agency or department or commercial firm represented by each prospective
visitor.
BLOCK 9:

Enter only one specific facility, organization, command, agency or commercial firm, and its precise
geographical location on each request. Citing only an installation (e.g., Fort Belvoir, VA) is not sufficient.
Several diverse organization, facilities, commands and agencies often are located on the same installation.
 Similarly, citing only an organization, command or agency is not sufficient, as elements may be situated at
more than one location.
 Entries for commercial firms must include the complete mailing address (i.e., street name and number or
post office box, city, state, and zip code.)
 It is the responsibility of the requesting Military Attaché to obtain and provide this information.
BLOCK 10: Enter the actual date or period of time (date-to-date) of the visit by ―day-month-year.‖ If applicable,
indicate an alternate date or period in brackets.
BLOCK 11:
 The stated purpose of a proposed visit is the single most important basis for visit planning by the
prospective host. It may not be altered by amendment, nor are hosts normally inclined to be respond
favorably to attempts to expand the purpose once a visit has begun. Consequently, the requesting Military
Attaché should ensure that the purpose statement is expressed clearly and in detail. If such details are not
readily available, the Military Attaché should withhold submission of the request until such details are
made available by the prospective visitor(s).
 The purpose statement should convey what specific topics are desired for discussion and why such
discussions are of benefit to the requesting government. Major topics should be subdivided into specific
issues, and major equipment items or weapons systems should be subdivided into specific components.
As a general rule, the requesting Military Attaché must be guided by the premise that no amount of detail
can ever be too great.
 Please avoid the use of acronyms in completing Block 11.
 The following are examples of acceptable and unacceptable purpose statements:
o Unacceptable: Discussions on the M-1 tank.

o Acceptable: Discussions on engine, drive train and cooling system employed on the M-1 tank.
o Unacceptable: Discussions within the framework of Data Exchange Agreement (DEA) XX-
XXXX.
o Acceptable: Discussions on ways to reduce large caliber gun tube erosion, stress and fatigue,
under the auspices of DEA XX-XXXX.
o Unacceptable: Briefings on air defense systems in use by the U.S. Army.

o Acceptable: Briefings on operational capabilities, crew training and maintenance requirements
associated with fielding of the following air defense, systems: Improved HAWK, Chaparral
and Patriot.
BLOCKS 12, 13, 14, 15 AND 16: The five specific items depicted (Paragraph 4a-e) are designed to support
the purpose statement and to facilitate evaluation and coordination of particular aspects of the proposed visit.
These items must be typed on each request and appropriate responses entered at the time of preparation.
The absence of the items and/or responses will result in the request being returned without action. If a
specific point of contact is not known, please enter “UNK.”
BLOCK 17: Entries in the Remarks section are optional but may include such information as:

 Name and telephone number of an Embassy point of contact familiar with the details of the visit.
 Reference to previous requests or other actions having a potential bearing on the current request.
 Explanation of/justification for entries in previous items.
 English language capability of the visitor(s).
BLOCKS 18, 19, AND 20:
 Enter official name of the country the visitor(s) will be representing in Blocks 18, 19 and 20.
 The wording of the sponsorship/security assurance statement (with Blocks 18 and 19 correctly filled in)
must appear verbatim as shown on the request format on each RVA. If the request is reformatted or is
not contained on one page, this statement must appear immediately above the Military Attaché‟s or
other responsible embassy official‟s signature. This statement serves as the sole and exclusive
legal basis for the government-to-government exchange of official information.
 If the requesting government does not wish to officially sponsor a particular visit, but instead is submitting
the request merely to satisfy a U.S. requirement or to facilitate interaction between a private citizen and the
U.S. Army, the sponsorship/security assurance statement is to be crossed out and the following statement
entered in REMARKS: “This Visit is not officially sponsored by the government of (INSERT NAME
OF COUNTRY) , which accepts no responsibility for the activities of the visitor.”
BLOCK 21: Requests for Visit Authorization must be signed by a Military Attaché or embassy official complete
with signature block and embassy seal as prescribed in Paragraph D3 of Section I of the Military Attaché
Guide.

ANNEX B-2:
LETTER FORMAT FOR
REQUEST FOR DOCUMENT OR INFORMATION
SUBJECT: Request for Information

ATTN: DAMI-CDD
1000 ARMY PENTAGON
WASHINGTON, D.C. 20310-1000
1. Documentary/Information Request. The document or information described below is requested by the

Government of ___________ (INSERT NAME OF YOUR COUNTRY) for its official use. The requested
document or information is not available to my Government via the U.S. Government Printing Office nor the
National Technical Information Service or an FMS Publications Account.
DOCUMENTS INFORMATION
a. Document title or description A separate letter should be submitted for
each
b. Document identification number (if known) type of information requested.
c. Classification (if known)
d. Document date/edition (if known)
e. Originating agency/command:
2. Request Justification. The following statement(s) are offered in explanation of my Government's need
for the information requested:
(INSERT JUSTIFICATION FOR THE RELEASE OF THE INFORMATION/MATERIAL)___________________
3. Point of Contact Information. (INSERT NAME OF POINT OF CONACT AT THE EMBASSY WITH
EMAIL AND PHONE NUMBER).
4. Cost Reimbursement. Costs incident to this request will be paid upon receipt of instructions from the U.S.
Army.
5. Statement of Sponsorship. If the requested information is provided, the Government of (INSERT

NAME OF YOUR COUNTRY) will observe and carry out the following responsibilities with respect to the
care, use and disposition of such information:
6. It is accepted solely for the purpose of information and will accordingly be treated as disclosed in
confidence, and will be afforded a degree of security protection at least equal to that afforded our own
classified information of the same classification level; (b) it will not be provided to anyone who is not an officer,
employee or agent of this Government, except as specified in the request without the express consent of the
United States Government (USG); (c) if classified, all personnel subsequently authorized access to such
material or information will have the required classification level and have an official need for access; (d) the
information will be used only for the purpose specified in this request; (e) we will promptly and fully inform the
USG of any compromise, or possible compromise, of U.S. classified information, or misuse of unclassified
official information furnished pursuant to this request; (f) if the U.S. information is to be subsequently furnished
to a commercial or government-owned contractor: (1) such information will be transmitted through official

SUBJECT: Request for Documentary Information (continued)
channels; (2) the specified contractor will have been granted a facility security clearance by this Government at
a level of the U.S. information involved; (3) all contractor personnel requiring access to such information will
have been cleared to the appropriate level by this Government; and (4) we will assume any responsibility for
administering security measures for the protection of such information while it is in the possession of the
contractor to include periodic inspections and briefings to ensure that the information is being adequately
protected; and (g) we will use our best endeavors to ensure that the information is not dealt with in any manner
likely to prejudice the right of the private owner thereof, if any, to obtain patent or other like statutory protection;
regardless of any other markings which may appear on the documentary information, we will ensure that the
information is not declassified or downgraded without the written approval of the originating U.S. agency.
FOR THE GOVERNMENT OF (INSERT NAME OF YOUR COUNTRY)
PLEASE AFFIX EMBASSY SEAL BELOW:

ANNEX B-3:
BIOGRAPHIC DATA FORM FOR CERTIFIED VISITORS
DIRECTIONS: In accordance with Section II, paragraph A.9., of the U.S. Army Military Attaché Guide, Attachés shall
complete this form for each visitor certified to the U.S. Army as a Personnel Exchange Program (PEP) participant,
Foreign Liaison Officer (FLO), Standardization Representative (STANREP), Engineer and Scientist Exchange Program
(ESEP) participant , or Cooperative Program Personnel (CPP) participant. This form must be completed and submitted
concurrently with submission of RVA. Attachés shall submit this form, as well as a full-body photo as .gif or .jpeg file,
at least 30 days prior to the start of an extended visitor’s visit start date by email to the following email address:
usarmy.pentagon.hqda-dcs-g-2.mbx.dami-cd-guardian@mail.mil. Embassies without email connectivity or without
electronic photo files may send photos and biographies by diplomatic pouch to the Pentagon ATTN: DAMI-CDD.
POSITION NUMBER (For official use only):
Biographic Data Form For Certified Visitors
1. NAME OF COUNTRY: 2. FOREIGN VISIT REQUEST # (RVA #): 3. DATE OF INFORMATION (DD/MM/YYYY):
4. NAME (Full name in Roman letters) 5. CERTIFIED VISITOR (check the box)
Foreign Liaison Officer
Military Personnel Exchange Program
Engineer and Scientist Exchange Program
Standardization Representative
Cooperative Program Personnel
Administrative and Professional Exchange
Program (APEP)
6. RANK (or please note if individual is civilian) a. Date of Rank (DD/MM/YYYY):
7. POSITION
a. Assigned Position and Assigned U.S. Command b. Date position will be assumed (DD/MM/YYYY):
c. If applicable, Name of Predecessor (person who previously held this position) and Rank (If not applicable, please note).
8. CIVILIAN EDUCATION (List chronologically, dates (year), and locations. Schools in-country 9. PHOTO
and abroad.)
Please do not paste photo to this
form and scan form. Instead,
please email a full-body .gif or
.jpeg file photo in conjunction
with this form.

10. MILITARY EDUCATION (List chronologically, dates (years), and locations. Military schools, in-country and abroad.)
11. MILITARY COMMANDS AND STAFF ASSIGNMENTS (List chronologically, dates (years) and locations. Military schools, in-country
and abroad.)


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MILITARY ATTACHÉ

A. Headquarters, Department of the Army, Primary Points of Contact

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Office of the Deputy Chief of Staff, G-2

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

Section I: General Policy

2. I understand that this accreditation will be an official acknowledgment of my diplomatic appointment as an

4. It is requested that this accreditation, if approved, be effective on or about ______(INSERT DATE OF

6. _______________ (INSERT INDIVIDUAL’S RANK AND NAME) _______________ is authorized by the

7. STATEMENT OF OFFICIAL SPONSORSHIP AND SECURITY ASSURANCE:

Annex A-1: Request for Military Attaché Accreditation

PLEASE AFFIX EMBASSY SEAL

Annex A-1: Request for Military Attaché Accreditation

Annex A-2: Biographical Information Format

Annex A-2: Biographical Information Format

Annex A-2: Biographical Information Format

SUBJECT: Signature Authority Update

(1) SPECIMEN SIGNATURE:___________________________________________________________

(2) SPECIMEN SIGNATURE:_____________________________________________________________

AFFIX EMBASSY SEAL BELOW

(Typed Name of Signatory)

(Typed Title of Signatory)

(Typed Name of Embassy)

OFFICE OF THE DEPUTY CHIEF OF STAFF, G-2

SUBJECT: Official Signature

AFFIX EMBASSY SEAL BELOW:

(Typed Name of Signatory)

(Typed Title of Signatory)

(Typed Name of Embassy)

OFFICE OF THE DEPUTY CHIEF OF STAFF, G-2

SUBJECT: Arrival/Departure Notification of Military Attaché

PLEASE AFFIX EMBASSY SEAL

Annex A-5: Format for Departure and Arrival Notification Letter

Annex A-6: DD Form 1172-2 Application for Identification Card/DEERS Enrollment

SECTION I – SPONSOR/EMPLOYEE INFORMATION

Enlisted and Non-Commissioned

Annex A-6: DD Form 1172-2 Application for Identification Card/DEERS Enrollment

Table 5. GEN CAT

CODE GEN CAT

Block 8. Citizenship. Enter the sponsor/employee's appropriate country of citizenship from

Afghanistan AFG Ashmore and Cartier Belize BLZ

Annex A-6: DD Form 1172-2 Application for Identification Card/DEERS Enrollment

Annex A-6: DD Form 1172-2 Application for Identification Card/DEERS Enrollment

SECTION II – SPONSOR/EMPLOYEE DECLARATION AND REMARKS

SECTION III – AUTHORIZED BY

6. _ (INSERT INDIVIDUAL’S RANK AND NAME) _ is authorized by the