PureConnect®

2023 R3

Generated:
09-November-2023

Content last updated:

Account Codes in CIC
07-May-2019
See Change Log for summary of
Technical Reference
changes.

Abstract
This technical reference describes how to use account codes in
Customer Interaction Center. It includes how to create account codes in
Interaction Administrator and how to assign account codes to incoming
and outgoing calls in the CIC clients.
For the latest version of this document, see the PureConnect
Documentation Library at: http://help.genesys.com/pureconnect.

For copyright and trademark information, see

https://help.genesys.com/pureconnect/desktop/copyright_and_trademark_information.htm.

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Table of Contents
Table of Contents 2
About account codes 3
Account codes in Interaction Administrator 4
Enabling account codes in CIC 4
Creating account codes 5
Giving users access to account codes 5
Default User access 5
Individual user access 7
Role member access 8
Workgroup member access 9
Applying Account Code Verification in Dial Plan 11
Understanding account codes in the CIC clients 13
Account Code Restrictions 13
Account Code Requirements 13
Assign Codes to a Callback Request 14
Assign Codes to a Chat 15
Assign Codes to an Email Message 15
Assign Codes to an Incoming Interaction 15
Assign Codes to an Outgoing Interaction 16
Placing calls with account codes 17
Change Log 18

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About account codes
CIC uses numeric account codes to track incoming and outgoing calls to generate account code reports. Users who have access
to an account code can assign it to a call so CIC can track it. For example, CIC can use account codes to track outgoing calls made
to specific customers, or to track incoming call information for billing purposes.
When a user attaches an account code to a call, CIC captures information about that call when the call disconnects. This
information appears in the account code report.
Account codes in Interaction Administrator
Understanding account codes in the CIC clients
Placing calls with account codes
Copyright and trademark information: For copyright and trademark information see
https://help.genesys.com/cic/desktop/copyright_and_trademark_information.htm

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Account codes in Interaction Administrator
To set up account codes, use Interaction Administrator to complete these tasks:
1. Enable account codes to turn on account codes at the system level.
2. Create account codes and then associate the code with a description.
3. Give account code access to a default user, a specific user, members of a role, or members of a workgroup.
4. Activate account code verification on Dial Plan objects.

Enabling account codes in CIC

Selecting Enable Account Codes in Interaction Administrator displays the Account Code field and Account Name column on
the Interactions page of the CIC client.
To enable the account code feature, from Interaction Administrator:
1. Select Account Codes Configuration in the People container.
2. Select Enable Account Codes .

3. Click OK .

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Creating account codes
To create an account code:
1. Click Account Codes inside the Account Codes Configuration container.
2. In the right pane, click + .

3. In the Code text box, type a unique set of numbers, up to a maximum of 50 digits, to use as an account code.

Note : Because CIC treats account codes as strings, not numbers, by the database program, account codes with leading
zeros appear first in reports. For example, account numbers 1, 3, 20, 213, 0214, 1234, and 001235 are sorted as 001235,
0214, 1, 1234, 20, 213, and 3.
4. In the Description text box, type a description for the account code. This description appears next to the account code in the
list view window in Interaction Administrator.
5. Click Save .
Your next task is to give users access to account codes.

Giving users access to account codes

Giving rights and access to account codes allows users to assign account codes to incoming and outgoing calls.
There are four ways to give account code access to users. You can:
Set up the Default User to give all users access to account codes
Give access to a specific user
Give access to members of a role
Give access to members of a workgroup
Users can inherit account code rights from any of these configurations. Here’s how to give rights and access for each of the four
configurations:
Note: Requiring account code verification for users is applied on the User Rights tab. Giving users access to account codes is
applied on the Access Control tab. It is possible to give a user access to account codes without requiring account code
verification. A user with access to account codes can assign an account code to a call.

Default User access

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Giving rights and access to account codes at the Default User level allows all users to assign account codes to calls.
To give account code rights and access at the Default User level, follow these steps:
1. In the People container, click Default User , and double-click Configuration .
The Default User Configuration dialog box appears.
2. Click the Security tab then click Security Rights .
The Security Rights dialog box appears.

3. Select Account Code Verification and click Close .

4. Click Access Control .
The Access Control dialog box appears.

5. In the Category list, click People .

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6. Under Account Codes , select one or more account codes to give users access to specific account codes; or, select *[All]
to give users access to all available account codes.
7. Click Close .
All users now have access to the selected account codes.

Individual user access

To give individual users rights and access to an account code, follow these steps:
1. In the People container, click Users .
2. In the right pane, double-click the user’s name. The User Configuration dialog box appears.
3. Click the Security tab then click Security Rights .
The Security Rights dialog box appears.

4. Select Account Code Verification and click Close .

Note : The Has Right check box appears for Users, Roles, and Workgroups. This box has a gray check mark if the user has
inherited account code rights from another configuration, such as Default User, Roles, or Workgroups.
5. Click Access Control .
The Access Control dialog box appears.

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6. In the Category list, click People .
7. Under Account Codes , select one or more account codes to give the user access to specific account codes. Alternatively,
select *[All] to give the user access to all available account codes.
8. Click Close .

Role member access

To role members rights and access to account codes, follow these steps:
1. In the People container, click Roles , and then double-click a role name.
The Role Configuration dialog box appears.
2. Click the Security tab then click Security Rights .
The Security Rights dialog box appears.

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3. Select Account Code Verification and click Close .
Note : The Has Right check box appears for Users, Roles, and Workgroups. This box has a gray check mark if the user has
inherited account code rights from another configuration, such as Default User, Roles, or Workgroups.
4. Click Access Control .
The Access Control dialog box appears.

5. In the Category list, click People .

6. Under Account Codes , select one or more account codes to give members of the role access to specific account codes.
Alternatively, select *[All] to give members of the role access to all available account codes.
7. Click Close .
Members of the role now have access to account codes.

Workgroup member access

To give members of a workgroup rights and access to account codes, follow these steps:
1. In the People container, click Workgroups , and then double-click a workgroup name.
The Workgroup Configuration dialog box appears.
2. Click the Security tab then click Security Rights .
The Security Rights dialog box appears.

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3. Select Account Code Verification and click Close .
Note : The Has Right check box appears for Users, Roles, and Workgroups. This box has a gray check mark if the user has
inherited account code rights from another configuration, such as Default User, Roles, or Workgroups.
4. Click Access Control .
The Access Control dialog box appears.

5. In the Category list, click People .

6. Under Account Codes , select one or more account codes to give members of the workgroup access to specific account
codes. Alternatively, select *[All] to give members of the workgroup access to all available account codes.
7. Click Close .
Members of the workgroup now have access to account codes.
Your next task is to apply Account Code Verification for a Dial Plan object.
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Applying Account Code Verification in Dial Plan
When the Dial Plan object has Account Code Verification, outbound calls made on that number require the user to assign a valid
account code. Currently, no outbound calls for that Dial Plan object can be placed without assigning a valid account code to the
call.
When the call disconnects, CIC saves the information tracked by the account code. An Account Code report includes this call
information.
To apply Account Code Verification to Dial Plan objects, follow these steps:
1. In the System Configuration container, click Phone Numbers , and double-click Configuration . The Phone Number
Configuration dialog box appears.

2. Click the Regional Dial Plan tab.

3. Click Dial Plan… The Regional Dial Plan dialog box appears.

4. Select the Dial Plan object that you want to assign account code verification and click Edit . The Regional Dial Plan - Edit
Pattern dialog box appears.

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5. Select Account Code Verification , and then click OK .
6. Repeat steps 4 and 5 for each Dial Plan object that requires an account code.
Note: Do not assign Account Code Verification to numbers such as 911 and intercom calls. You would not want to require
a user to assign an account code to these types of numbers. For example, if an account code was required for 911 and the
user did not have access to account codes, the call would not go through.

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Understanding account codes in the CIC clients
In the CIC client, users can use account codes to organize interactions by customer. Your company can use this feature for
customer billing purposes, or if users process interactions through Customer Interaction Center for more than one company. Your
system administrator can generate reports to categorize call details by account codes.
You can assign account codes to incoming and outgoing interactions or from any Interaction Object (such as calls, email
messages, chat sessions, or callback objects).
Account Code Restrictions
Account Code Requirements
Assign Codes to a Callback Request
Assign Codes to a Chat
Assign Codes to an Email Message
Assign Codes to an Incoming Interaction
Assign Codes to an Outgoing Interaction
Note: For detailed information on applying account codes to incoming and outgoing interactions or from any Interaction Object,
see the help for your version of the CIC client.

Account Code Restrictions

When working with account codes, it is important to note the following restrictions:
You cannot split an interaction between account codes.
You can assign only one account code per interaction.
You cannot assign, change, or delete an account code after it disappears from your queue unless you have permission to
modify the queue to which the interaction transfers.
You can sort account codes numerically. When you type the first few numbers of the account code, the CIC client jumps ahead
to the first match, speeding the process of selecting the appropriate code.
You can use the Properties dialog box to set an account code for any incoming or outgoing interaction.
You are prompted to assign account codes to outgoing interactions in the Advanced Dialing Options dialog box only if your
company uses account codes and your system is appropriately configured. See "Advanced Dialing Options" in the help for your
version of the CIC client.

Account Code Requirements

Account Code fields do not appear if you do not have the View Account Codes Access Control right. You cannot assign an Account
Code to an interaction if you do not have the Account Code Verification Security Right.

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Assign Codes to a Callback Request
You can assign an Account Code to a callback request. If these codes are defined in Interaction Administrator, the Account Code
drop-down list appears in your Callback Request window.
To assign a code to a callback request:
You can assign an Account Code after you respond to a callback request by selecting the appropriate code in the Callback window.

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Assign Codes to a Chat
If you have the appropriate rights, you can assign an Account Code to a chat session. The Account Code list contains the codes
defined in Interaction Administrator.
To assign codes to a chat:
You can assign an Account Code during a chat session by selecting the appropriate code in the Chat Window.

Assign Codes to an Email Message

You can assign an Account Code to an email interaction. The Account Code list appears in your email window if these codes are
defined in Interaction Administrator.
To assign a code to an email message:
You can assign an Account Code to an email message by selecting the appropriate code in the email window.

Assign Codes to an Incoming Interaction

To assign an account code to an incoming interaction:
1. Select the incoming interaction and click Pickup , or pick up your telephone handset.
2. Right-click the interaction and click Properties .
The Interaction Properties dialog box appears.
3. In the Interaction Properties dialog box, in the Account Code list, click the account code to assign to this interaction.
4. Click the X in the upper right corner of the Interaction Properties dialog box to close it.
The account code you assigned to the interaction appears in the Account Code column of your queue.

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Assign Codes to an Outgoing Interaction
If your company uses account codes and/or wants to track calls by workgroup, then you can be prompted to assign an account
code or select an ACD workgroup name every time you make a call. Your system must be appropriately configured in order for this
to occur. See "Advanced Dialing Options" in the help for your version of the CIC client.
To assign an account code to an outgoing interaction:
1. In the Number box, type the phone number to call.

2. Click Make Call or press Enter .

The Advanced Dialing Options dialog box appears.

3. Click the arrows at the end of the Account Code list, click the code to assign to this interaction and click OK .
Result: The call is started.
Note: If your CIC administrator has configured and enabled account codes, you must assign a code. A workgroup code
signifies that the call was made on behalf of a workgroup. You can select <None> for calls not made for a workgroup. See
"Advanced Dialing Options" in the help for your version of the CIC client for more details on how to use the Advanced
Dialing Options dialog box.

You can use the Properties window to set an account code for any incoming or outgoing interaction. A workgroup code can only
be assigned when you start the interaction, not after it has started.
To assign an account code to an outgoing interaction using the Interaction Properties dialog box:
1. During an outgoing interaction, right-click the interaction and click Properties .
The Interaction Properties dialog box appears.
2. In the Interaction Properties dialog box, in the Account Code list, click the account code to assign to this interaction.
3. Click the X in the upper right corner of the Interaction Properties dialog box to close it. The account code you assigned to
the interaction appears in the Account Code column of your queue.

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Placing calls with account codes
This matrix shows how calls are handled when using account codes on outgoing calls. The following describes the column
headers:
User has Account Code Verification
The Account Code Verification box is selected in the Security Rights dialog box in Interaction Administrator.
User specified an account code for the call
The user has entered either a valid or invalid account code for the outbound call.
Dial Plan Object has Account Code Verification
The Account Code Verification box is selected in Dial Plan for the number being dialed.
Outcome of the call
Describes if the call was placed, or if the call did not go through.
Call information
When the call ended, call information was logged and appears in the Account Code Report, or call information was not logged
and does not appear in the report.

User has Account Code User specified an account Dial Plan object has Account Outcome of Call
Verification code for the call Code Verification the call information
No Yes, valid No Places call Logged
No Yes, valid Yes Places call Logged
No Yes, invalid No Call not placed Not logged
No Yes, invalid Yes Call not placed Not logged
No No No Places call Not logged
No No Yes Call not placed Not logged
Yes Yes, valid No Places call Logged
Yes Yes, valid Yes Places call Logged
Yes Yes, invalid No Call not placed Not logged
Yes Yes, invalid Yes Call not placed Not logged
Yes No Yes Call not placed Not logged
Yes No No Places call Not logged

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Change Log
The following changes have been made to "Account Codes in IC", since Customer Interaction Center version 4.0 product availability.
Change Log Date Changed...
01-August-2014 Updated documentation to reflect changes required in the transition from version 4.0 SU# to CIC 2015 R1,
such as updates to product version numbers, system requirements, installation procedures, references to
Product Information site URLs, and copyright and trademark information.
01-July-2015 Updated cover page with new logo.
01-September-2015 Updated documentation to reflect the addition of two CIC client applications, Interaction Desktop and
Interaction Connect, and the removal of Interaction Client .NET edition.
01-December-2015 Updated process for configuring account codes in Interaction Administrator with new screenshots and
instructions to reflect current interface.
01-April-2017 Updated documentation to reflect the removal of Interaction Client Web Edition and Interaction Client
Mobile Web Edition.
07-February-2018 Converted to HTML format.
07-May-2019 Reorganized content, adding links where needed. For more details, see CICDOC-177.

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