Draft Memo WA#1

To: Sarah Thompson, CEO; James Anderson, VP of Operations; Michelle Rodriguez, Department
Head of Training and Development

From: Josh Short, Data Analyst II
Date: June 27, 2023
Subject: Request to conduct research and report on using virtual reality for various company
training initiatives
Summary
I am writing to request permission to conduct research on the use of virtual reality (VR)
technology to enhance our company's training programs. The purpose of this memo is to seek
approval for investigating this topic and subsequently write a comprehensive report outlining
the findings and recommendations.
What the problem is and why it needs to be investigated
Our company, as a medium-sized organization involved in physical manufacturing, software

sales, and services sales, heavily relies on effective training programs to ensure the success and
productivity of our employees. However, we have met several challenges with our current
training methods that call for a re-evaluation of our approach.
The problem lies in the inefficiencies and limitations of traditional training methods, which
primarily involve classroom settings and outdated training materials. While these methods have
served us well in the past, the rapid advancement of technology presents us with an
opportunity to explore innovative alternatives.
By conducting research on the use of virtual reality (VR) in training, we aim to address the
following pressing challenges:
 Lack of Immersion and Engagement: Our current training approach often does not
provide an immersive and engaging experience for our employees. As a result, we see
reduced retention rates and limited practical application of the material learned.
 Customization for Different Skill Sets: The diverse nature of our business requires
different skill sets and knowledge areas for physical manufacturing, software sales, and
services sales. Delivering customized training programs to cater to these unique needs
efficiently is a significant challenge with our current methods.
 Cost and Logistical Constraints: Traditional training methods can be costly, time-
consuming, and logistically demanding. The need for physical training facilities, travel
expenses, and printed materials adds to the overall expenses and logistics challenges.
It is crucial to investigate the potential of virtual reality in addressing these challenges and
revolutionizing our training programs. VR technology offers a unique opportunity to create
immersive and interactive training experiences, customize training modules based on specific
job roles, and reduce overall costs associated with traditional training methods.
Secondary research you will conduct
To conduct a comprehensive investigation, I propose utilizing the resources available at
the University of Maryland Global Campus
(UMGC) library. Theresearch will encompass both trade
(professional) sources and scholarly sources to gather a broad range of information on the
effectiveness of VR in training across various industries.
Trade sources will provide insights into best practices, case studies, and real-world applications
of VR training. These sources include industry reports, white papers, and publications from
reputable organizations specializing in VR technology and training methodologies.
Scholarly sources, on the other hand, will offer in-depth research studies, theoretical
frameworks, and academic perspectives on the benefits and challenges of implementing VR in
training programs. Academic journals, conference proceedings, and dissertations will be
valuable resources for a thorough analysis of the subject.
By conducting a comprehensive review of trade and scholarly sources, we can gather relevant
data, insights, and examples that will inform our research and subsequent recommendations.
Benefits of your research and your report's recommendations
The research and report I propose will provide significant benefits to our company and its
employees. By exploring the potential of virtual reality in training, we can unlock several
advantages:
 Enhanced Learning Experience: Incorporating VR into our training programs will create a
more immersive and interactive environment for our employees. This will lead to
improved retention rates, practical application of knowledge, and overall engagement
during training sessions.
 Customized and Targeted Training: VR technology allows for the creation of tailored
training modules based on specific job roles and skill sets. Employees can receive
personalized learning experiences that cater to their unique needs, ensuring the
acquisition of relevant knowledge and skills for their respective positions.
 Cost Savings and Efficiency: Implementing VR training solutions can result in long-term
cost savings. By reducing the need for physical training facilities, travel expenses, and
printed materials, we can achieve greater efficiency and cost-effectiveness. Additionally,
VR-based training can be accessed remotely, providing flexibility for employees located
across different geographical areas.
 Cutting-edge Reputation: Adopting VR technology for training will position our company
as an innovative and forward-thinking organization. This can positively impact our brand
image, attract top talent, and enhance our competitive advantage in the market.
The recommendations outlined in the report will not only focus on the adoption of VR
technology but also address potential challenges such as implementation costs, technical
requirements, and employee acceptance. By providing actionable recommendations and an
implementation plan, the report will guide our company in effectively integrating VR into our
training programs.
Conclusion
In conclusion, I kindly request permission to conduct research and write a

comprehensive report on the
use of virtual reality for training purposes. The research findings and subsequent
recommendations will offer significant advantages to our company by addressing the
limitations of our current training methods and proposing innovative solutions.
By leveraging the potential of virtual reality, we can enhance the learning experience, provide
targeted and customized training, achieve cost savings, and solidify our company's reputation
as an innovative leader in the industry.
Thank you for considering my request. This research will lead to improved training outcomes,
increased employee satisfaction, and ultimately contribute to our company's
continued success. I look forward to
your response.
Sincerely,
Josh Short Data Analyst II

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To: Sarah Thompson, CEO; James Anderson, VP of Operations; Michelle Rodriguez, Department

Head of Training and Development

Our company, as a medium-sized organization involved in physical manufacturing, software

In conclusion, I kindly request permission to conduct research and write a

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