The Federal Democratic Republic of Ethiopia

Standard Bidding Document (SBD) For

Procurement of Goods and Related Services
For National Competitive Biddings (NCB)

Subject of Procurement: Tamirat

001

Procurement Reference Number:

HTM123-NCB-G-0012-2017-BID

Project Name: Tamirat 001

Date of Issue of Bidding

Document: Tue Nov 26 2024
11:03:46 GMT+0300 (East Africa
Time)

Addis Ababa, April 2011

 Section I. Instructions to Bidders
A. General
1. Introduction
1.1 The Public Body indicated in the Bid Data Sheet (BDS) is the Contracting Authority for this
procurement process and it is bound by the rules governing public procurement in the Federal
Democratic Republic of Ethiopia. It has the powers and duties to conclude a Contract for the
supply of Goods and Related services. Accordingly, this procurement process is being conducted
in accordance with the recent editions of the Ethiopian Federal Government Procurement and
Property Administration Proclamation and Public Procurement Directive under the procurement
method indicated in the BDS.
1.2 By the issue of this Bidding Document the Public Body invites interested Candidates to submit
their bids with a view to entering into Contract with the Public Body for the provision of Goods
and Related Services which general description is provided in the BDS. The Goods and Related
Services that are subject of this procurement process are more particularly specified in Section 6,
Statement of Requirement upon the basis of the information supplied in and in accordance with
this Bidding Document.
1.3 The procurement reference number and number of lots of this Bidding Document are provided in
the BDS. If Bids are being invited for individual contracts (lots) the Bidder may submit a Bid for
one lot only, several or all of the lots. Each lot will form a separate contract and the quantities
indicated for different lots will be indivisible. The Bidder must offer the whole of the quantity or
quantities indicated for each lot.
1.4 Each Bidder may only submit one Bid, either individually or as a partner in joint venture. A
Bidder who submits or participates in more than one Bid (other than as a subcontractor or in cases
of alternatives that have been permitted or requested) will cause all the Bids with the Bidder’s
participation to be disqualified.
1.5 This Section 1, Instructions to Bidders shall not form a part of the Contract. These instructions
are intended to assist prospective Bidders in the preparation of their Bids.
1.6 Issuance of this Bidding Document does not in any way obligate the Public Body to award a
Contract.
1.7 The Public Body retains ownership of all bids submitted in response to this Bidding Document.
Consequently, Bidders have no right to have their bids returned to them except late bids.
1.8 In submitting a bid, the Bidder accepts in full and without restriction this Bidding Document as
the sole basis of this procurement procedure, whatever his own conditions of sale may be, which
he hereby waives. Bidders are expected to examine carefully and comply with all instructions,
forms, contract provisions and specifications contained in this Bidding Document. Failure to
submit a bid containing all the required information and documentation within the deadline
specified may lead to the rejection of the bid. No account can be taken of any reservation in the
bid as regards the Bidding Document; any reservation will result in the immediate rejection of
the bid without further evaluation.
1.9 The permitted method of communication shall be in writing. Throughout these Bidding
Documents the term "in writing" means communicated in written form and delivered against
receipt.
2. Source of Funds
2.1 The Public Body has an approved budget toward the cost of the procurement described in the
Section 6, Statement of Requirement. The Public Body intends to use these funds to place a
Contract for which these Bidding Documents are issued.

2.2 Payments will be made directly by the Public Body and will be subject in all respects to the terms
and conditions of the resulting Contract placed by the Public Body.
3. Fraud, Corruption and Complaints Provisions
3.1 The Government of the Federal Democratic Republic of Ethiopia (herein after called the
Government) represented by the Public Procurement and Property Administration Agency
(herein after called the Agency) requires Contracting Authorities, as well as bidders to observe
the highest standards of ethics during the procurement and the execution of contracts. In
pursuance of this policy, the Government:
(a). Defines, for the purposes of this provision, the terms set forth below as follows:
(i) “Corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly,
of any thing of value to influence improperly the action of a public official in the
procurement process or in contract execution;
(ii) “Fraudulent practice” is any act or omission, including misrepresentation, that
knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or
other benefit or to avoid an obligation;
(iii) “Collusive practices” is a scheme or arrangement between two or more Bidders, with
or without the knowledge of the Public Body, designed to establish prices at artificial,
non-competitive levels; and
(iv) “Coercive practices” is harming or threatening to harm, directly or indirectly, persons
or their property to influence their participation in a procurement process, or affect the
execution of a contract.
(v) Obstructive practice is
 deliberately destroying, falsifying, altering or concealing of evidence material to the
investigation or making false statements to investigators in order to materially
impede the Federal Ethics and Anticorruption Commission, the Federal Auditor
General and the Public Body or their auditors investigation into allegations of a
corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or
intimidating any party to prevent their from disclosing their knowledge of matters
relevant to the investigation or from pursuing the investigation, or
 acts intended to materially impede the exercise of inspection and audit rights
provided for under ITB Clause 3.5 below.
(b). Will reject a recommendation for award if it determines that the Bidder recommended for
award has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive
or obstructive practices in competing for the contract in question;
(c). Will debar a Bidder from participation in public procurement for a specified period of time
if it at any time determines the Bidder has engaged in corrupt, fraudulent, collusive, coercive
or obstructive practices in competing for, or in executing, a contract. The List of Debarred
Bidders is available on the Agency's Website http//www.ppa.gov.et.
3.2 In pursuit of the policy defined in Sub-Clause 3.1, the Public Body may terminate a contract for
Goods if it at any time determines that corrupt or fraudulent practices were engaged in by
 representatives of the Public Body or of a Bidder during the procurement or the execution of that
contract.
3.3 Where it is proved that the bidder has given or has offered to give inducement or bribe to an
official or procurement staff of the Public Body to influence the result of the bid in his favor shall
be disqualified from the bid, prohibited from participating in any future public procurement and
the bid security deposited by them shall be forfeited.

3.4 Bidders are required to indicate their acceptance of the provisions on fraud and corruption, as
defined in this clause through the statement in the Bid Submission Sheet.

3.5 The Agency will have the right to require to inspect the Supplier accounts and records relating to
the performance of the contract and to have them audited by auditors appointed by the Agency.

3.6 Subject to the recent editions of the Public Procurement Proclamation and Procurement Directive,
a candidate or a bidder aggrieved or is likely to be aggrieved on account of the Public Body
inviting a bid not complying with the provisions of the Proclamation or Procurement Directive in
conducting a bid proceeding may present complaint to the head of the Public Body to have the
bid proceeding reviewed or investigated. Any complaint must be submitted in writing to the head
of the Public Body, within five working days from the date the Bidder knew, or should have
known, of the circumstances giving rise to the complaint. If the head of the Public Body does not
issue a decision within ten working days after submission of complaint, or the candidate or the
Bidder is not satisfied with the decision, it may submit a complaint to the Board within five
working days from the date on which the decision has been or should have been communicated
to the candidate or the Bidder by the Public Body. The Board's decision is binding for both parties.
4. Eligible Bidders
4.1 A Bidder may be a natural person, private, public or government-owned legal entity, subject to
ITB Sub-Clause 4.5, or any combination of them with a formal intent to enter into an agreement
or under an existing agreement in the form of a Joint Venture (JV), consortium, or association. In
the case of a Joint Venture, consortium, or association:
(a). All parties to the Joint Venture, consortium or association shall be jointly and severally liable,
unless otherwise specified in the BDS; and
(b). A Joint Venture, consortium or association shall nominate a Representative who shall have
the authority to conduct all businesses for and on behalf of any and all the parties of the Joint
Venture, consortium or association during the bidding process and, in the event the Joint
Venture, consortium or association is awarded the Contract, during contract execution.
4.2 This Invitation for Bids is open to all Bidders (including all members of a joint venture, sub-
contractors and personnel) from eligible source countries as defined in Section 5, Eligible
Countries. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen
or is constituted, incorporated, or registered and operates in conformity with the provisions of the
laws of that country. This criterion shall also apply to the determination of the nationality of
proposed subcontractors for any part of the Contract including related services.

4.3 A Bidder shall not have a conflict of interest. All Bidders found to have a conflict of interest shall
be disqualified. A Bidder may be considered to have a conflict of interest with one or more parties
in this bidding process, if they:
(a). Are or have been associated in the past, directly or indirectly, with a firm or any of its
affiliates which have been engaged by the Public Body to provide consulting services for the
 preparation of the Specification, and any other documents to be used for the procurement of
the Goods and Related Services to be purchased under this Bidding Document;
(b). Have a relationship with each other, directly or through common third parties, that puts them
in a position to have access to information about or influence on the bid of another Bidder,
or influence the decisions of the Public Body regarding this bidding process; or
(c). Submit more than one bid in this bidding process.
4.4 A Bidder that has been debarred from participating in public procurement in accordance with ITB
Clause 3.1 (c), at the date of the deadline for bid submission or thereafter, shall be disqualified.

4.5 Government-owned enterprises shall be eligible if they can establish that they are legally and
financially autonomous and operate under commercial law and that they are not a dependent
agency of the Public Body.

4.6 Unless otherwise specified in the BDS, Bidders shall provide such evidence of their eligibility
satisfactory to the Public Body, to verify that the Bidder:
(a). Is not insolvent, in receivership, bankrupt or being wound up, not have had their business
activities suspended and not be the subject of legal proceedings for any of the foregoing.
(b). Appropriate documentary evidence demonstrating its compliance, which shall include:
(i) Valid business license indicating the stream of business in which the Bidder is engaged,
(ii) VAT registration certificate issued by the tax authority (only domestic Bidders in case
of contract value as specified in BDS),
(iii) Valid Tax clearance certificate issued by the tax authority (domestic Bidders only);
(iv) Relevant professional practice certificates if required in BDS.
(c). Foreign bidders must as appropriate submit business organization registration certificate or
trade license issued by the country of establishment.
4.7 To participate in this public procurement process, being registered in the suppliers list is a
prerequisite (mandatory for domestic Bidders only).
(a). Candidates desiring to participate in public procurement shall have to register themselves
using the form made available for this purpose in the website of the Public Procurement and
Property Administration Agency.
4.8 Bidders shall provide such evidence of their continued eligibility satisfactory to the Public Body,
as the Public Body shall reasonably request in BDS.
5. Eligible Goods and Related Services
5.1 All goods and related services to be supplied under the Contract shall have as their country of
origin an eligible country in accordance with Section 5, Eligible Countries.

5.2 For purposes of this Clause, the term “goods” means raw material, products and equipment and
commodities in solid, liquid or gaseous form, marketable software and live animals as well as
installation, transport, maintenance or similar obligations related to supply of the goods if their
value does not exceed that of the goods themselves; and “related services” includes services such
as transportation, commissioning, insurance, installation, training, and initial maintenance.

5.3 The term “country of origin” means the country where the goods have been mined, grown,
cultivated, produced, manufactured, or processed; or through manufacture, processing, or
 assembly, another commercially recognized article results that differs substantially in its basic
characteristics from its imported components.

5.4 The nationality of the Bidder that produces, assembles, distributes, or sells the goods shall not
determine their origin.
5.5 To establish the eligibility of the Goods and Related Services, in accordance with this ITB Clause,
Bidders shall complete the country of origin declarations in the Price Schedule Form, included in
Section 4, Bidding Forms

5.6 If so required in the BDS, the Bidder shall demonstrate that it has been duly authorized by the
Manufacturer of the Goods to supply the Goods indicated in its bid in the Federal Democratic
Republic of Ethiopia by obtaining Manufacturer Authorization Letter using the form furnished in
Section 4, Bidding Forms.

B. Contents of Bidding Document

6. Bidding Document
6.1 The Bidding Document consist of Parts 1, 2, and 3, which include all the Sections indicated
below, and should be read in conjunction with any Addenda issued in accordance with ITB Clause
8.
Part 1 Bidding Procedures
 Section 1 Instructions to Bidders (ITB)
 Section 2 Bid Data Sheet (BDS)
 Section 3 Evaluation Methodology and Criteria
 Section 4 Bidding Forms
 Section 5 Eligible Countries
Part 2 Statement of Requirements
 Section 6 Statement of Requirements
Part 3 Contract
 Section 7 General Conditions of Contract (GCC)
 Section 8 Special Conditions of Contract (SCC)
 Section 9 Contract Forms
6.2 The Invitation to Bid is not part of the Bidding Document. In case of discrepancies between the
Invitation to Bid and the Bidding Documents listed in ITB Clause 6.1 above, said Bidding
Documents will take precedence.

6.3 The Public Body is not responsible for the incompleteness of the Bidding Documents and their
addenda, if they were not obtained directly from the Public Body. Bidders who did not obtain the
Bidding Document directly from the Public Body will be rejected during evaluation. Where a
Bidding Document is obtained from the Public Body on a Bidder’s behalf, the Bidder’s name
must be registered with the Public Body at the time of sale and issue.

6.4 The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding
Documents. Failure to furnish all information or documentation required by the Bidding
Documents may result in the rejection of the bid.
7. Written Questions / Clarification of Bidding Documents
7.1 A prospective Bidder requiring any clarification of the Bidding Documents shall contact the
Public Body in writing at the Public Body’s address indicated in the BDS. The Public Body will
respond in writing to any request for clarification, provided that such request is received no later
than twenty one (21) days prior to the deadline for submission of bids. The Public Body shall
forward copies of its response to all Bidders who have acquired the Bidding Documents directly
from it, including a description of the inquiry but without reference to the identity of the
prospective Bidder initiating the request. Should the Public Body deem it necessary to amend the
Bidding Documents as a result of a clarification, it shall do so following the procedure under ITB
Clause 8 and Sub-Clause 26.2.
7.2 Only the written responses will be considered official and carry weight in this procurement
process and subsequent evaluation. Any answers received outside the official channels, whether
received verbally or in writing, from employees or representatives of the Public Body, or any
other party, shall not be considered official responses to questions regarding this Bidding
Document.
8. Modification to Bidding Documents
8.1 Where Public Body finds it necessary to introduce modification to the Bidding Document on its
initiative or on the basis of request for clarification by prospective Bidder, the Public Body may
modify the Bidding Document at any time prior to the deadline for submission of bids.
8.2 Any alteration to the content of the Bidding Document shall at the same time be communicated
in the form of an amendment to all prospective Bidders who purchased the bidding document and
will be binding on them. Bidders are required to immediately acknowledge receipt of any such
amendment, and it will be assumed that the information contained in the amendment will have been
taken into account by the Bidder in its Bid.
8.3 The Public Body may, at its discretion, extend the closing date for submission of bids where it
modifies a bidding document as per Clause 8.1 above, if it is assumed that the time remaining
before the closing date is not sufficient for bidders to prepare adjusted Bid Documents on the
basis of such modification.
9. Pre-Bid Conference
9.1 If the Public Body deems it to be appropriate, it may hold a Pre-Bid Conference for prospective
bidders who purchased a Bidding Document for clarification and discussion on the Bidding
Document or modification thereto.
9.2 The Public Body shall give written notice to all bidders who purchased a bidding document to
attend the Pre-Bid Conference, Notice will include time, date, and address where Pre-Bid
Conference will be held.
9.3 The Public Body shall welcome all prospective bidders to attend this Pre-Bid Conference. To
give all prospective bidders the opportunity to participate in the pre-bid conference, prospective
bidders are limited to sending two representatives to this conference. All the costs of attending
this conference will be borne by the prospective bidders.
9.4 The Public Body invites all prospective bidders to submit their questions / request for clarification
by time and date and to the address indicated in BDS.

9.5 The Pre-Bid Conference shall be minuted. Copies of the minute shall be delivered to all
prospective bidders who purchased the Bidding Document to enable them prepare their bid
documents by incorporating the content of clarification or modification.
 C. Preparation of Bids
10. Cost of Bidding
10.1 The Bidder shall bear all costs associated with the preparation and submission of its Bid, and the
Public Body shall not be responsible or liable for those costs, regardless of the conduct or outcome
of the bidding process.
11. Language of Bid
11.1 The Bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder
and the Public Body, shall be written in English.
11.2 Bids and supporting documents of Bidders prepared in a language other than language of bid shall
have to be translated by a legally competent interpreter into language of bid and a copy of the
translation has to be submitted together with the original documents, especially where such
documents pertain to the fundamental elements of the bid.
11.3 If the Public Body detects discrepancy between language of the original document and the
translated version, it shall reject the documents unless such discrepancy constitutes minor
deviation from the requirement stated in the Bidding Document.
12. Bid Prices and Discounts
12.1 The prices and discounts quoted by the Bidder in the Bid Submission Sheet and in the Price
Schedule (forms furnished in Section 4, Bidding Forms) shall conform to the requirements
specified below.

12.2 All items in the Section 6, Statement of Requirements must be listed and priced separately in the
Price Schedule. If a Price Schedule shows items listed but not priced, their prices shall be assumed
to be included in the prices of other items. Items not listed in the Price Schedule shall be assumed
to be not included in the Bid, and provided that the Bid is substantially responsive, the
corresponding adjustment shall be applied in accordance with ITB Sub-Clause 33.2.

12.3 The price to be quoted in the Bid Submission Sheet shall be the total price of the Bid including
taxes, excluding any conditional discounts offered.

12.4 The Bidder offering conditional discounts shall indicate the methodology for their application in
the Bid Submission Sheet.

12.5 The terms DDP, EXW, CIF, CIP, and other similar terms shall be governed by the rules prescribed
in the current edition of Incoterms, published by The International Chamber of Commerce, at the
date of the Invitation for Bids or as specified in the BDS.
12.6 Prices proposed on the Price Schedule Forms for Goods and Related Services, shall be
disaggregated, when appropriate as indicated in this sub-clause. This disaggregating shall be
solely for the purpose of facilitating the comparison of bids by the Public Body. This shall not in
any way limit the Public Body’s right to contract on any of the terms offered:
(a). For goods:
(i) The price of the goods quoted EXW, FOB, excluding any customs duties and sales and
other taxes already paid or payable;
(ii) The price for carriage and insurance of goods supplied from outside the Federal
Democratic Republic of Ethiopia, in accordance with the Incoterms specified in the
Special Conditions of Contract;
 (iii) The price for inland transportation, insurance, and other local services required to
convey the goods to their final destination if specified in the BDS, and
(iv) All Ethiopian customs duties, VAT, and other taxes already paid or payable on the
goods or on the components and raw material used in the manufacture or assembly if
the contract is awarded to the Bidder.
(b). For related services:
(i) The price of the related services; and
(ii) All Ethiopian customs duties and sales and other taxes already paid or payable on the
related services if the contract is awarded to the Bidder.
12.7 Prices quoted by the Bidder shall be fixed during the validity period of the Bid and throughout
the Bidder's performance of the Contract and not subject to variation on any account. Bids
submitted that are subject to price adjustment will be rejected.

12.8 If so indicated in BDS Sub-Clause 1.3, bids are being invited for individual contracts (lots) or for
any combination of contracts (packages). Unless otherwise indicated in the BDS, prices quoted
shall correspond to 100 % of the items specified for each lot and to 100% of the quantities
specified for each item of a lot. Bidders wishing to offer any price reduction for the award of
more than one Contract shall specify in their bid the price reductions applicable to each package
or, alternatively, to individual Contracts within the package. Price reductions shall be submitted
in accordance with ITB Sub-Clause 12.4, and clearly indicated for each lot in such a way that it
can be announced during the public Bid opening session.
12.9 Where a foreign Bidder uses local inputs to satisfy the required object of procurement under the
contract, the portion of the total contract price representing such local expenditure shall be
expressed in ETB in the Price Schedule of the Bidder.
13. Currencies of Bid and Payment
13.1 For Goods and Related Services that the Bidder will supply from inside Ethiopia the prices shall
be quoted in the Ethiopian Birr, unless otherwise specified in the BDS.
13.2 For Goods and Related Services that the Bidder will supply from outside Ethiopia prices shall be
expressed in the currency of any eligible country. If the Bidder wishes to be paid in a combination
of amounts in different currencies, it may quote its price accordingly but use no more than three
currencies different from the currency of Ethiopia.
14. Professional Qualifications and Capability of the Bidder
14.1 If required, in order to proof their professional qualifications and capability Bidders must provide
relevant information for the period specified in the BDS by completing relevant tables in the form
entitled Bidders Certification of Compliance furnished in Section 4, Bidding Forms.
15. Financial Standing of the Bidder
15.1 If required in BDS, in order to proof that it has adequate financial resources to manage this
Contract the bidder must present its financial data by completing relevant table in the form
entitled Bidders Certification of Compliance that is furnished in Section 4, Bidding Forms.
15.2 Along with the proof referred to in Clause 15.1 the documents that are required as proof of the
bidder's financial standing are the following:
(a). Financial statements certified by an independent auditor;
(b). Other documents as stated in the BDS.
16. Technical Qualifications, Competence, and Experience of the Bidder
16.1 The Bidder must present a description of its company and organization, with appropriate
reference to any parent company and subsidiaries. The Bidder shall also include details
demonstrating the Bidder’s experience and ability in selling and servicing the Goods and Related
Services listed in Section 6, Statement of Requirements. Also, each Bidder shall include a
description of how it plans to manage the work included in this Bidding Document in addition to
its other ongoing projects.
16.2 This information shall be included in a separate form entitled Bidders Certification of Compliance
that is furnished in Section 4, Bidding Forms.
16.3 As a proof of satisfactory execution of contracts the Bidder must provide Certificates of
satisfactory execution of contracts, provided by the other contracting party to the contracts
concerned in number and within the period specified in the BDS for similar sized/type contracts
with a budget of at least that of this contract, unless otherwise specified in the BDS including
contact information for verification and inspection so as to provide due diligence. Contact
information should include, at a minimum: name, function, address, e-mail, and phone number.
Each reference provided should be the client’s responsible project administrator or a senior
official of the client who is familiar with the Bidder’s performance and with the Bidder’s system
capabilities, and who may be contacted by the Public Body during the evaluation process.
16.4 The Certificate of satisfactory execution of contracts shall include the following data:
(a). The name and place of establishment of the contracting parties,
(b). The subject-matter of the contract,
(c). The value of the contract
(d). The time and place of performance of the contract,
(e). A statement concerning the satisfactory execution of contracts.
16.5 If, for objective reasons, such a certificate cannot be obtained from a contracting party, a
statement issued by the bidder concerning satisfactory execution of contracts may also be valid,
on presentation of proof that the certificate was requested.
16.6 If the Bidder(s) propose a joint venture all of the information listed above must be provided for
all of the joint venture members. This information shall be in separate sections, one section per
joint venture member. In addition, the Bid shall provide the agreements that support the
relationships between joint venture members.
16.7 Unless otherwise specified in the BDS, the Public Body reserves the right to undertake physical
checking of current Bidder's technical qualifications and competence in order to make sure that
the Bidder has adequate qualifications to manage this Contract.
17. Documentary Technical Evidence
17.1 To establish the conformity of the Goods and Related Services to the Bidding Documents and to
support details provided in the Section 6, Technical Specification and Compliance Sheet the
Bidder shall furnish as part of its bid the documentary technical evidence, unless otherwise
specified in the BDS.
17.2 The documentary evidence may be in the form of literature, illustrations, drawings brochures, or
data, and shall consist of a detailed description of the essential technical and performance
characteristics of the Goods and Related Services, demonstrating substantial responsiveness of
the Goods and Related Services to those requirements, and if applicable, a statement of deviations
and exceptions to the provisions of the Statement of Requirements.
17.3 Standards for workmanship, process, material, and equipment, as well as references to brand
names or catalogue numbers specified by the Public Body in the Statement of Requirements, are
intended to be descriptive only and not restrictive. The Bidder may offer other standards of
quality, brand names, and/or catalogue numbers, provided that it demonstrates, to the Public
Body’s satisfaction, that the substitutions ensure substantial equivalence or are superior to those
specified in the Section 6, Statement of Requirement
18. Presentation of Samples
18.1 The Public Body reserves the right to request production and presentation of samples representing
any or all Goods proposed in response to this Bidding Document. If Bidder fails to provide such
Goods for presentation, the Bidder’s Proposal may be rejected by the Public Body in its sole
discretion. The Bidder warrants that if awarded a Contract the Goods and Related Services
delivered under such Contract shall meet or exceed the quality of the Goods presented. Samples
of the quoted products, when requested in BDS, must be furnished free of charge and in a timely
manner. Bidder should not submit unsolicited samples.
18.2 If the Public Body decide to request production and presentation of samples representing any or
all Goods all Bidders will be informed in writing on the place where the samples are to be
delivered and the time when and the place where the samples will be openly shown.
18.3 The Public Body shall handle and examine carefully, samples supplied by bidders; however
Bidders shall not be paid compensation for samples lost or destroyed in the examination process
because of their nature. Samples that are not lost or destroyed shall be returned to unsuccessful
bidders. If samples are not claimed by unsuccessful bidders within 6 months, they shall be
forfeited to the government.
18.4 Unless the Public Body decides otherwise, a sample supplied by the successful bidder shall stay
with the Public Body until the completion of the procurement process to be used for checking
conformity during delivery.
19. Joint Venture or Consortium
19.1 If bidder is a joint venture or consortium of two or more entities, the bid must be single with the
object of securing a single contract; authorized person must sign the bid and will be jointly and
severally liable for the bid and any contract. Those entities must designate one of their members
to act as leader with authority to bind the joint venture or consortium. The composition of the
joint venture or consortium must not be altered without the prior consent in writing of the Public
Body.
19.2 The bid may be signed by the representative of the joint venture or consortium only if he has been
expressly so authorized in writing by the members of the joint venture or consortium, and the
authorizing contract, notarial act or deed must be submitted to the Public Body. All signatures to
the authorizing instrument must be certified in accordance with the national laws and regulations
of each party comprising the joint venture or consortium together with the powers of attorney
establishing, in writing, that the signatories to the bid are empowered to enter into commitments
on behalf of the members of the joint venture or consortium. Each member of such joint venture
or consortium must prove to the satisfaction of the Public Body that they comply with the
necessary legal, technical and financial requirements and have the wherewithal to carry out the
contract effectively.
20. Alternative Bids
20.1 Unless otherwise indicated in the BDS, alternative Bids shall not be considered.
20.2 If permitted in BDS, the Public Body may consider alternative systems or products prior to the
notification of the successful Bidder provided that the Bidder:
(a). Has submitted Bid in accordance with the Bidding Document as issued; and
(b). Has submitted Bid based on alternative(s) to the Bidding Document as issued;
(c). Has included with the Bid a demonstration of the advantages of the alternative solution
over the initial solution, including a quantifiable justification of any economic and/or
technical advantages; and
(d). Has included with the Bid sufficient descriptive information for a complete evaluation of the
proposed alternative(s) by the Public Body, including calculations, technical specifications,
breakdown of prices, proposed work methods and other relevant details.
20.3 Only the technical alternative(s), if any, of the lowest evaluated Bidder conforming to the basic
technical requirements shall be considered by the Public Body.
20.4 In evaluating a Bid containing an alternative process or product the Public Body may use any
evaluation/award criteria as indicated in the BDS and Section 3, Evaluation Methodology and
Criteria.
20.5 Alternative Bids not requested by the Public Body shall be rejected.
21. Period of Validity of Bids
21.1 Bids shall remain valid for the period specified in the BDS after the bid submission deadline
prescribed by the Public Body. A bid valid for a shorter period may be rejected by the Public
Body as non-responsive.

21.2 In exceptional circumstances, prior to expiry of the bid validity period, the Public Body may
request Bidders to extend the period of validity of their bids. The request and the responses shall
be made in writing.
21.3 Bidders who are not willing to extend their bid validity period for what ever reason shall be
disqualified from the bid without having forfeited their bid security.
21.4 Bidders agreeing to the Public Body’s request for extension of their bid validity period have to
express in writing their agreement to such request and for how long they are willing to extend the
period. Similarly, they have to amend the validity period of their bid security on the basis of the
extension of the bid validity period they have agreed to, or alternatively, furnish new bid security
to cover the extended period.
21.5 A bidder not agreeing to extend the validity period of his/its bid security shall be treated as a
bidder refusing the Public Body’s request for extension of bid validity period, and as such, shall
be disqualified from further bid proceeding.
22. Bid Security
22.1 Unless otherwise specified in the BDS, the Bidder shall furnish as part of its bid, a bid security
in original form and in the amount and currency specified in the BDS. A copy of bid security, if
submitted without original form, shall not be accepted.

22.2 The bid security shall be, at the Bidder’s option, in any of the following forms:
(a). An unconditional Bank Guarantee;
(b). An irrevocable Letter of Credit;
(c). Cash, check certified by a reputable bank or financial institution, or payable order;
 all from a reputable source from any eligible country. Securities issued by foreign banks or
financial institutions shall be counter-guaranteed by an Ethiopian bank. The bid security shall
be submitted either using the Bid Security Form included in Section 4, Bidding Forms, or in
another substantially similar format approved by the Public Body. In either case, the form
must include the complete name of the Bidder. The bid security shall be valid for twenty-
eight days (28) beyond the end of the validity period of the bid. This shall also apply if the
period for bid validity is extended.
22.3 The Bid Security of a Joint Venture shall be issued in the name of the Joint Venture submitting
the bid provided the Joint Venture has legally been constituted, or else it shall be issued in the
name of all partners proposed for the Joint Venture in the bid. Sanctions due to a breach of the
terms of a Bid Security pursuant to ITB Clause 22.7 will apply to all partners to the Joint Venture.
22.4 Any bid not accompanied by a substantially responsive bid security, if one is required in
accordance with ITB Sub-Clause 22.1, shall be rejected by the Public Body as non responsive.

22.5 The bid security of unsuccessful Bidders shall be returned as promptly as possible upon the
successful Bidder’s furnishing of the performance security pursuant to ITB Clause 47.
22.6 The bid security of the successful Bidder shall be returned as promptly as possible once the
successful Bidder has signed the Contract and furnished the required performance security.

22.7 The bid security may be forfeited:

(a). If a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the
Bid Submission Sheet, except as provided in ITB Sub-Clause 21.2; or
(b). If the successful Bidder fails to:
(i) Sign the Contract in accordance with ITB 45;
(ii) Furnish a performance security in accordance with ITB Clause 47; or
22.8 The bid security furnished by foreign bidders from a bank outside of Ethiopia has to be
unconditional and counter guaranteed by local banks.
23. Documents Comprising the Bid
23.1 All bids submitted must comply with the requirements in the Bidding Document and comprise
the following:
23.2 Mandatory documentary evidence establishing the Bidder's qualification is the following:
(a). Bid Submission Sheet (form furnished in Section 4, Bidding Forms) including the following
mandatory attachments:
(i) VAT registration certificate issued by the tax authority (only domestic Bidders in case
of contract value specified in BDS Clause 4.6(b)(ii));
(ii) A valid tax clearance certificate issued by the tax authority (domestic Bidders only);
(iii) Business organization registration certificate or trade license issued by the country of
establishment;
(iv) Relevant professional practice certificates, as appropriate.
(b). Bidder Certification of Compliance (form furnished in Section 4, Bidding Forms) including
the following mandatory attachments:
(i) Written statement by a power of attorney (or notary statement, etc.) proving that the
person, who signed the bid on behalf of the company/joint venture/consortium, is duly
authorized to do so, as stipulated in ITB Clause 24.2;
 (ii) Documents required in the BDS Clause 15.2 as proof of the bidder's financial
standing;
(iii) Certificates of satisfactory execution of contracts provided by contracting parties to the
contracts successfully completed in the course of the period as specified in the BDS
with a budget of at least that of this contract, unless otherwise specified in the BDS
Clause 16.3,.
(c). Technical Specification + Technical Offer + Compliance Sheet (it should be presented as per
template furnished in Section 6, Statement of Requirements) with detailed description of the
proposed Goods and Related Services in compliance with the minimum technical
requirements, including, if necessary, separate sheets or documentation for details. Technical
Specification + Technical Offer + Compliance Sheet Form must include the following
mandatory attachments;
(i) Descriptive technical literature in accordance with ITB Clause 17 (if required in BDS);
(ii) Description of the organization of the warranty offered in accordance with the
conditions laid down in GCC Clause 23;
(iii) Manufacturer Authorization Letter in accordance with ITB Clause 5.6
(d). Delivery and Completion Schedule;
(e). Bid Security, in accordance with ITB Clause 22;
(f). Alternative bids, if permissible, in accordance with ITB Clause 20.
(g). Domestic Bidders, individually or in joint ventures, applying for eligibility for a 15-percent
margin of domestic preference shall supply all information required to satisfy the criteria for
eligibility as described in ITB 35.
(h). In the case of a bid submitted by a joint venture (JV), the Form Data on Joint Ventures, the
Agreement governing the formation of joint venture, or letter of intent to form JV, including
a draft agreement, in accordance with ITB Clause 4.1.
(i). Price Schedule for the Goods and Related Services offered (it should be presented as per
template furnished in Section 4, Bidding Forms) and if necessary completed by separate
sheets for the details.
(j). Any other document or information required to be completed and submitted by Bidders, as
specified in the BDS
24. Format and Signing of Bid
24.1 The Bidder shall prepare one original of the documents comprising the bid as described in ITB
Clause 23 and clearly mark it “ORIGINAL.” Alternative bids, if permitted in accordance with
ITB 20, shall be clearly marked ―ALTERNATIVE. In addition, the Bidder shall submit copies
of the bid, in the number specified in the BDS and clearly mark each of them “COPY.” In the
event of any discrepancy between the original and the copies, the original shall prevail. If required
in BDS, Bidders shall be required to submit bid documents in two envelopes containing the
technical and financial proposals separately.

24.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed
by a person duly authorized to sign on behalf of the Bidder. This authorization shall consist of a
written statement by a power of attorney (or notary statement, etc.) proving that the person, who
signed the bid on behalf of the company/joint venture/consortium is duly authorized to do so and
it shall be attached to the bid. The name and position held by each person signing the authorization
must be typed or printed below the signature. All pages of the bid, except for non-amended printed
literature, shall be signed or initialled by the person signing the bid.
24.3 Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialled by
the person signing the bid.

D. Submission and Opening of Bids

25. Sealing and Marking of Bids
25.1 The Bidder shall enclose the original and each copy of the bid, including alternative bids, if
permitted in accordance with ITB Clause 20, in separate sealed envelopes, duly marking the
envelopes as “ORIGINAL” and “COPY.” These envelopes containing the original and the copies
shall then be enclosed in one single envelope.

25.2 The inner and outer envelopes shall:

(a). Be addressed to the Public Body in accordance with ITB Sub-Clause 26.1;
(b). Bear the subject of the procurement or the Project name, and procurement reference number
indicated in the BDS;
(c). Bear the words “Not to be opened before the time and date for bid opening”.
25.3 The outer envelopes shall also indicate the name and address of the Bidder to enable the bid to be
returned unopened in case it is declared “late” pursuant to ITB Clause 27.1.

25.4 If all envelopes are not sealed and marked as required, the Public Body shall assume no
responsibility for the misplacement or premature opening of the bid.
26. Deadline for Submission of Bids
26.1 Bidders may always submit their bids by registered post or by hand. Bids must be received by the
Public Body at the address and no later than the date and time indicated in the BDS.

26.2 The Public Body may, at its discretion, extend the deadline for the submission of bids by
amending the Bidding Documents in accordance with ITB Clause 8, in which case all rights and
obligations of the Public Body and Bidders previously subject to the deadline shall thereafter be
subject to the deadline as extended.
27. Late Bids
27.1 The Public Body shall not consider any bid that arrives after the deadline for submission of bids,
in accordance with ITB Clause 26. Any bid received by the Public Body after the deadline for
submission of bids shall be declared late, rejected, and returned unopened to the Bidder.
28. Withdrawal, Substitution, and Modification of Bids
28.1 A Bidder may withdraw, substitute, or modify its bid after it has been submitted by sending a
written notice, duly signed by an authorized representative, and shall include a copy of the
authorization in accordance with ITB Sub-Clause 24.2, (except that withdrawal notices do not
require copies). The corresponding substitution or modification of the bid must accompany the
respective written notice. All notices must be:
(a). Submitted in accordance with ITB Clauses 24 and 25 (except that withdrawals notices do not
require copies), and in addition, the respective envelopes shall be clearly marked
“Withdrawal,” “Substitution,” “Modification;” and
(b). Received by the Public Body prior to the deadline prescribed for submission of bids, in
accordance with ITB Clause 26.
28.2 Bids requested to be withdrawn in accordance with ITB Sub-Clause 28.1 shall be returned
unopened to the Bidders. Bid withdrawal notices received after the bid submission deadline will
be ignored, and the submitted bid will be deemed to be a validly submitted bid.

28.3 No bid may be withdrawn, substituted, or modified in the interval between the deadline for
submission of bids and expiry of the period of bid validity specified by the Bidder on the Bid
Submission Sheet or any extension thereof.
29. Bid Opening
29.1 The Public Body shall conduct the bid opening in the presence of Bidders` designated
representatives who choose to attend, and at the address, date and time specified in the BDS. The
opening of the bid shall not be affected by the absence of the bidders on their own will.

29.2 First, envelopes marked “WITHDRAWAL” shall be opened and read out and the envelope with
the corresponding bid shall not be opened, but returned to the Bidder. No bid withdrawal shall be
permitted unless the corresponding withdrawal notice contains a valid authorization to request
the withdrawal and is read out at bid opening. Next, envelopes marked “SUBSTITUTION” shall
be opened and read out and exchanged with the corresponding bid being substituted, and the
substituted bid shall not be opened, but returned to the Bidder. No bid substitution shall be
permitted unless the corresponding substitution notice contains a valid authorization to request
the substitution and is read out at bid opening. Envelopes marked “MODIFICATION” shall be
opened and read out with the corresponding bid. No bid modification shall be permitted unless
the corresponding modification notice contains a valid authorization to request the modification
and is read out at bid opening. Only envelopes that are opened and read out at bid opening shall
be considered further.

29.3 All other envelopes shall be opened one at a time, reading out: the name of the Bidder and whether
there is a modification; the Bid Prices, including any discounts and alternative offers; the presence
of a bid security, if required; and any other details as the Public Body may consider appropriate.
Only discounts and alternative offers read out at bid opening shall be considered for evaluation.
No bid shall be rejected at bid opening except for late bids, in accordance with ITB Sub-Clause
27.1.

29.4 The Public Body shall prepare a record of the bid opening that shall include, as a minimum: the
name of the Bidder and whether there is a withdrawal, substitution, or modification; the Bid Price,
per lot if applicable, including any discounts and alternative offers; and the presence or absence
of a bid security, if one was required. The Bidders’ representatives who are present shall be
requested to sign the record. The omission of a Bidder’s signature on the record shall not
invalidate the contents and effect of the record. A copy of the record shall be distributed to all
Bidders.
29.5 Any bid document not opened and read out during the bid opening proceeding shall not be
considered for further evaluation.

E. Evaluation and Comparison of Bids

30. Confidentiality
30.1 Information relating to the examination, evaluation, clarification, and comparison of bids, and
recommendation of contract award, shall not be disclosed to bidders or any other persons not
officially concerned with such process until information on Contract award is communicated to
all bidders.
30.2 Any effort by a Bidder to influence the Public Body in the examination, evaluation, and
comparison of the bids or Contract award decisions may result in the rejection of its bid.

30.3 Notwithstanding ITB Sub-Clause 30.2, from the time of bid opening to the time of Contract
award, if any Bidder wishes to contact the Public Body on any matter related to the bidding
process, it should do so in writing.
31. Clarification of Bids
31.1 To assist in the examination, evaluation, and comparison of the bids, the Public Body may, at its
sole discretion, ask any Bidder for a clarification of its bid. Any clarification submitted by a
Bidder that is not in response to a request by the Public Body shall not be considered. The Public
Body’s request for clarification and the response shall be in writing. No change in the prices or
substance of the bid shall be sought, offered, or permitted, except to confirm the correction of
arithmetic errors discovered by the Public Body in the evaluation of the bids, in accordance with
ITB Clause 34.
31.2 If a Bidder does not provide clarifications of its bid by the date and time set in the Public Body’s
request for clarification, its bid may be rejected.
32. Responsiveness of Bids
32.1 The Public Body’s determination of a bid’s responsiveness is to be based on the contents of the
bid itself.

32.2 A substantially responsive bid is one that conforms to all the terms, conditions, and specifications
of the Bidding Documents without material deviation, reservation, or omission. A material
deviation, reservation, or omission is one that:
(a). If accepted, would,
(i) Affect in any substantial way the scope or quality of the Goods and Related Services
specified in the Contract; or
(ii) Limits in any substantial way, inconsistent with the Bidding Documents, the Public
Body’s rights or the Bidder’s obligations under the Contract; or
(b). If rectified would unfairly affect the competitive position of other Bidders presenting
substantially responsive bids.
32.3 If a bid is not substantially responsive to the salient requirements of the Bidding Documents it
shall be rejected by the Public Body and may not subsequently be made responsive by the Bidder
by correction of the material deviation, reservation, or omission.
32.4 Decisions to the effect that a bid is not substantially responsive t must be duly justified in the
evaluation minutes.
32.5 If only one Bid meets all salient requirements of the Bidding Document and is not otherwise
disqualified, the Public Body may still complete the full evaluation of that Bid and sign contract
with that Bidder if the Bid submitted by such bidder is satisfactory to the Public Body and the
price offered by the bidder is comparable to or less than the market price of the required object
of procurement.
33. Nonconformities and Omissions
33.1 Provided that a bid is substantially responsive, the Public Body may waive any non-conformity
or omissions in the bid that does not constitute a material deviation.
33.2 Provided that a bid is substantially responsive, the Public Body may request that the Bidder
submit the necessary information or documentation, within a reasonable period of time, to rectify
nonmaterial nonconformities or omissions in the bid related to documentation requirements.
Requesting information or documentation on such nonconformities shall not be related to any
aspect of the price of the bid. Failure of the Bidder to comply with the request may result in the
rejection of its bid.

33.3 Provided that a bid is substantially responsive, the Public Body shall rectify nonmaterial
nonconformities or omissions. To this effect, the Bid Price shall be adjusted, for comparison
purposes only, by the highest price quoted in this bidding process to reflect the price of the
missing or non-conforming item or component.
34. Dubious price quotations and errors in calculation
34.1 Provided that the bid is substantially responsive, the Public Body shall correct arithmetical errors
on the following basis:
(a). If there is a discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price shall prevail and the total price shall be
corrected, unless in the opinion of the Public Body there is an obvious misplacement of the
decimal point in the unit price, in which case the total price as quoted shall govern and the
unit price shall be corrected;
(b). If there is an error in a total corresponding to the addition or subtraction of subtotals, the
subtotals shall prevail and the total shall be corrected; and
(c). If there is a discrepancy between words and figures, the amount in words shall prevail, unless
the amount expressed in words is related to an arithmetic error, in which case the amount in
figures shall prevail subject to (a) and (b) above.
34.2 The Public Body shall correct the detected errors in calculation and notify the bidder in writing
of the corrections made without any delay, requesting the bidder to confirm that he accepts the
correction of the calculation error within the period specified in BDS from the date on which the
notice was received. The corrections shall be clearly indicated in the bid.

34.3 If the Bidder that submitted the lowest evaluated bid does not accept the correction of errors, its
bid shall be disqualified.
35. Margin of Preference
35.1 Preference shall be granted to locally produced goods, to small and micro enterprises established
under the relevant Proclamation.
35.2 The margin of preference to be so granted for locally produced goods and applied when
comparing prices during evaluation of bids shall be 15 %
35.3 The preference to be granted as per Sub-Clause 35.2 shall be effective where it is certified by a
competent auditor that no less than 35% of the total value of such products is added in Ethiopia.
35.4 For the purpose of Sub-Clause 35.3, value added in Ethiopia shall be calculated by deducting
from the total value of the product in question, the cost, exclusive of indirect taxes, of imported
raw materials and other supplies used in the production of such product as well as services
rendered abroad in connection with the production of that product.
35.5 Preference shall be given to small and micro enterprises established under the relevant law by a
margin of 3% when such enterprises compete with local bidders.
36. Preliminary Examination of Bids
36.1 The Public Body shall examine the bids to confirm that all documentary evidence establishing
the Bidder's qualification requested in ITB Clause 23 have been provided, and to determine
whether bid comply with administrative requirements of the Bidding Document.
36.2 From the time the Bids are opened to the time the Contract is awarded, the Bidders should not
contact the Public Body on any matter related to its Bid. Any effort by Bidders to influence the
Public Body in the examination, evaluation, ranking of Bids, and recommendation for award of
Contract may result in the rejection of the Bidders’ Bid.

36.3 The Public Body may determine bid as not responsive when:
(a). Bidder has failed to submit Written statement by a power of attorney (or notary statement,
etc.) proving that the person, who signed the bid on behalf of the company/joint
venture/consortium, is duly authorized to do so (ITB Sub-clause 24.2);
(b). Original and all copies of the bid are not typed or written in indelible ink and signed by a
person duly authorized to sign on behalf of the Bidder (ITB Sub-clause 24.2);
(c). All pages of the bid, except for non-amended printed descriptive literature, are not signed or
initialled by the person signing the bid (ITB Sub-clause 24.2);
(d). Bid is not written in language specified in the ITB Clause 11.1;
(e). Bidder has failed to submit signed and dated Bid Submission Sheet Form;
(f). Bidder has failed to submit signed and dated Price Schedule Form;
(g). Bidder has failed to submit signed and dated Bidder Certification of Compliance Form;
(h). Bidder has failed to submit signed and dated Technical Specification + Technical Offer+
Compliance Sheet Form;
(i). Bidder has failed to submit signed and dated Delivery and Completion Schedule;
(j). Bidder has failed to submit signed and dated Bid Security;
(k). The Bid Security is not in accordance with ITB Clause 22.
37. Legal, Professional, Technical, and Financial Admissibility of Bids
37.1 After confirming the bids comprise all mandatory documentary evidence establishing the Bidder's
qualification, the Public Body will rule on the legal, technical, professional, and financial
admissibility of each bid, classifying it as compliant or non-compliant with qualification
requirements set forth in the Bidding Document.
37.2 Legal admissibility
The Public Body may determine bid as not responsive when:
(a). Bidder does not have nationality in accordance with ITB Sub-Clause 4.2;
(b). Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3
(c). Bidder has failed to submit valid business license indicating the stream of business in which
the bidder is engaged in accordance with ITB Clause 4.6(b)(i);
(d). Bidder has failed to register itself in the Public Procurement and Property Administration
Agency's suppliers list (mandatory for domestic Bidders only) in accordance with ITB Clause
4.7;
(e). Domestic Bidder has failed to submit VAT registration certificate issued by the tax authority
(in case of contract value specified in BDS Clause 4.6(b)(ii), in accordance with ITB Clause
4. 6(b)(ii);
 (f). Domestic Bidder has failed to submit a valid tax clearance certificate issued by the tax
authority in accordance with ITB Clause 4.6(b)(iii);
(g). Foreign Bidder has failed to submit business organization registration certificate or valid
trade license issued by the country of establishment, in accordance with ITB Clause 4.6(c);
(h). Bidder has been debarred by a decision of the Public Procurement and Property
Administration Agency from participating in public procurements for breach of its obligation
under previous contracts, in accordance with ITB Clause 4.4.
(i). In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the
Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or
letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
37.3 Professional admissibility
The Public Body may determine bid as not responsive when:
(a). Bidder has failed to submit relevant professional practice certificates, if required in BDS
Clause 4.6(b)(iv);
(b). Bidder has failed to provide in the Bidder Certification of Compliance Form information
related to its professional qualification and capability for the period specified in the BDS
Clause 14.1;
37.4 Technical admissibility
The Public Body may determine bid as not responsive when:
(a). Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the
origin of the Goods and Related Services offered;
(b). Bidder has failed to provide in the Bidder Certification of Compliance Form information
about major relevant contracts successfully completed in the number and period specified in
the BDS;
(c). Bidder has failed to submit Certificates of satisfactory execution of contracts provided by
contracting parties to the contracts successfully completed in the period and budget as
specified in the BDS Clause 16.3;
(d). Bidder has failed to complete its Technical Specification + Technical Offer+ Compliance
Sheet Form in accordance with technical specification presented as per template in Section
6, Statement of Requirements and submit the following mandatory attachments;
(i) Bidder has failed to submit Descriptive technical literature in accordance with ITB
Clause 17;
(ii) Bidder has failed to submit Description of the organization of the warranty offered in
accordance with the conditions laid down in GCC Clause 23;
(iii) Bidder has failed to submit Manufacturer Authorization Letter in accordance with ITB
Clause 5.6.
(e). Bidder has failed to submit signed and dated Delivery and Completion Schedule presented
as per template in Section 6, Statement of Requirements
37.5 Financial admissibility
The Public Body may reject any bid when:
(a). Bidder has failed to submit financial statements certified by an independent auditor as
required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation Methodology
and Criteria;
 (b). Bidder has failed to submit other documents proofing its financial standing, as required in
the BDS Clause 15.2(b);
(c). The average annual turnover for the period specified in Section 3, Evaluation Methodology
and Criteria does not exceed the amount of the financial proposal of the Bid in value specified
in the BDS.
(d). Bidder has failed to calculate Bid Prices for the Goods and Related Services offered as
prescribed in ITB Clause 12; and
(e). Bidder has failed to quote prices in currency specified in the BDS in accordance with ITB
Clause 13.
38. Evaluation of Bids
38.1 The Public Body shall evaluate each bid that has been determined, up to this stage of the
evaluation, to be substantially responsive.

38.2 For evaluation and comparison purposes, the Public Body shall convert all bid prices expressed
in the amounts in various currencies into a single currency indicated in BDS, using the selling
exchange rate established by the National Bank of Ethiopia and on the date of the Bid opening.

38.3 To evaluate a bid, the Public Body shall only use all the criteria and methodologies defined in
this Clause and in Section 3, Evaluation Methodology and Criteria. No other criteria or
methodology shall be permitted.

38.4 To evaluate a bid, the Public Body shall consider the following:
(a). The bid price;
(b). Price adjustment for correction of arithmetic errors in accordance with ITB Sub-Clause 34;
(c). Price adjustment due to discounts offered in accordance with ITB Sub-Clause 12.4;
(d). Converting the amount resulting from applying (a) to (c) above, if relevant, to a single
currency in accordance with ITB Sub-Clause 38.2;
(e). Adjustment for nonconformities and omissions in accordance with ITB Sub-Clause 33;
(f). Application of all the evaluation factors, if indicated in Section 3, Evaluation Methodology
and Criteria.
(g). Adjustments due to the application of a margin of preference, in accordance with ITB Clause
35.
38.5 The Public Body’s cost evaluation of a bid may require the consideration of other factors, in
addition to the Bid Price quoted in accordance with ITB Clause 12. These factors may be related
to the characteristics, performance, and terms and conditions of purchase of the Goods and
Related Services. The factors to be used, if any, and the methodology of application shall be
indicated in Section 3, Evaluation Methodology and Criteria.

38.6 If these Bidding Documents allow Bidders to submit a Bid for different lots, and the award to a
single Bidder of multiple lots, the methodology of evaluation to determine the lowest evaluated
lot combinations, including any discounts offered in the Bid Submission Sheet, is specified in the
BDS and detailed in Section 3 Evaluation Methodology and Criteria.
39. Comparison of Bids
39.1 The Public Body shall compare all substantially responsive bids to determine the lowest evaluated
bid as specified in Section 3: Evaluation Methodology and Criteria.
40. Post-qualification Evaluation
40.1 After identifying the successful bidder by evaluating the bid documents against the criteria set
forth in this Bidding Document the Public Body shall conduct post qualification evaluation to
establish the current qualification of the successful bidder where it feels that it has to be
ascertained.
40.2 Such post qualification evaluation of the successful bidder may relate to submission of the
documentary evidence specified in ITB Clause 37, unless satisfactory documents are already
included in the Bid, concerning its current legal, professional, technical, and financial standing
and conformity to the requirements stated in this Bidding Document.
40.3 If the successful bidder fails to provide this documentary proof within 15 calendar days following
the Public Body's request or if the successful bidder is found to have provided false information
its Bid shall be disqualified, in which event the Public Body shall proceed to the next lowest
evaluated bid to make a similar determination of that Bidder’s capabilities to perform
satisfactorily.
41. Acceptance or Rejection of Bids
41.1 The Public Body reserves the right to accept or reject any bid, and to annul the bidding process
and reject all bids at any time prior to contract award, without thereby incurring any liability to
Bidders.
42. Re-advertising bids
42.1 The Public Body may issue invitation to bid for a second time under the following circumstances:
(a). Where the Invitation to Bid has been unsuccessful, namely where no qualitatively or
financially worthwhile Bids have been received.
(b). Where the best price offered by a bidder is significantly higher than the market price estimate
of the object of procurement made by the Public Body prior to the issuance of the invitation
to bid.
(c). Where it is concluded that non compliance with the rules and procedures governing bids
prescribed by the Proclamation and Procurement Directive led to the failure of the invitation
to bid to attract more than one bidder, or where it is believed that modifying the bidding
document could attract adequate number of bidders.
(d). Circumstances of Force Majeure render normal implementation of the Contract impossible.
F. Award of Contract
43. Award Criteria
43.1 The Public Body shall award the Contract to the Bidder whose bid has been determined to be the
lowest evaluated bid and is substantially responsive to the Bidding Documents, provided further
that the Bidder is determined to be qualified to perform the Contract satisfactorily.
43.2 If Bids are being invited for individual contracts (lots) Contracts will be awarded lot by lot, but
the Public Body may select the most favorable overall solution after taking account of any
discounts offered.
43.3 If the Bidder is awarded more than one lot, a single contract may be concluded covering all those
lots.
44. Right to Vary Quantities at Time of Award
44.1 At the time the Contract is awarded, the Public Body reserves the right to increase or decrease
the quantity of Goods and scope of Related Services originally specified in Section 6, Statement
of Requirement, provided this does not exceed the percentages indicated in the BDS, and without
any change in the unit prices or other terms and conditions of the bid and the Bidding Documents.
45. Announcing and Awarding of the Successful Bidder
45.1 Prior to expiry of the period of bid validity, the Public Body shall notify in writing the result of a
bid evaluation to all bidders alike at the same time.
45.2 The letter of notification to be disclosed to the unsuccessful bidders on the technical evaluation
shall state the reason why they did not succeed in their bid and the identity of the successful bidder
45.3 A letter of award to be sent by the Public Body to a successful bidder shall not constitute a contract
between him and the Public Body. A contract shall be deemed to have been concluded between
the Public Body and the successful bidder only where a contract containing detailed provisions
governing the execution of the procurement in issue is signed.
45.4 A letter of contract award to be sent to a successful bidder may contain the following information:
(a). That the Public Body has accepted his bid;
(b). The total contract price;
(c). The list of items and their respective unit price;
(d). The amount of the performance security the successful bidder is required to furnish and the
deadline for providing such security.
46. Signing of Contract
46.1 Promptly after notification of the proposed contract award the Public Body shall send the
successful Bidder the Contract.

46.2 Within fifteen (15) days of receipt of the notification of award, the successful Bidder shall sign,
date, and return it to the Public Body the Contract
46.3 The Public Body shall not sign a contract before seven working days from the date bidders are
notified of the result of their bid or of any complaint against the bid proceeding.
47. Performance Security
47.1 Within fifteen (15) days from signing the contract the successful Bidder shall furnish the
performance security in accordance with the GCC, using for that purpose the Performance
Security Form included in Section 9, Contract Forms, or another form acceptable to the Public
Body.

47.2 Failure of the successful Bidder to submit the above-mentioned Performance Security or sign the
Contract shall constitute sufficient grounds for annulment of the award and forfeiture of the bid
security.
47.3 Small and micro enterprises shall be required to submit a letter of guarantee written by a
competent body organizing and overseeing them in lieu of bid security, performance security or
advance payment guarantee.
47.4 Where the successful bidder can not or is unwilling to sign a contract or submit the above-
mentioned Performance Security, the Public Body may either declare the bidder submitting the
second lowest evaluated bid the successful bidder or invite such bidder to sign a contract or
advertise the bid afresh by assessing the benefit of the two options.
Section 2. Bid Data Sheet
 Instructions for
Bidders (ITB) Data relevant to ITB
reference

General

ITB 1.4 the description of lot is: Tamirat 001

ITB 1.4 The number and identification of Lots in this Bidding Documents is: 1
ITB 1.2 The Public Body is: Habte Training MOD 123
sourceOfFunds:

Source Of fund is:

Treasury

The individuals or firms in a joint venture consortium or association jointly and

ITB 4.1
severally liable: false
The Procurement Number of A bidding document is: HTM123-NCB-G-0012-2017-
ITB 1.4
BID
ITB 1.4 the name of lot is: Tamirat 001
ITB 1.2 The Bidding Documents is issued under Procurement Method: Open
ITB 1.3 The Bidding Documents is issued under Market Type: National
ITB 1.3 The Project name is: Tamirat 001
ITB 1.3 this Procurement Category of the bidding Document is: Goods
ITB 4.1(a) levelOfLiability: Jointly and severally liable
The Procurement Reference Number is: HTM123-NCB-G-0012-2017-BID-11-25-
ITB 1.4
2024
11 dd: Fully
asdf asdf: asdf

Contents of Bidding Document

Does these bid have site visit:

ITB 9.1 Does these bid have site visit: false

Does these bid have pre bid conference:

ITB 9.1 Does these bid have pre bid conference: false
ITB 9.2 Meeting Link for pre bid conference: meet.jit.si

The deadline for submission of questions and/or clarifications is: 2024-12-

ITB 7.1& 9.4
05T17:00:00

Preparation of Bids

ITB 46.1 The Contract is : LumpSumContract

The minimum number of certificates to submits as proof of satisfactory execution of
ITB 16.3
previous contracts: 1
ITB 12.8 Minimum percentage of items allowed to be quoted in a lot: 100
ITB 46.1 contractForm: Individual Contract
ITB 11.1 language for the bid: en
Number of years to cover in the submission of proof of the bidder`s financial
ITB 15.1
standing: 1
 Instructions for
Bidders (ITB) Data relevant to ITB
reference
Currencies of bid for local Bidders:

the payment for local inputs: Ethiopian Birr Only

The payment for Inputs Outside Ethiopia: Ethiopian Birr Only

ITB 15.2 (b) Documents to provided as proof of the bidder`s financial standing: 1
ITB 21.1 Bid validity period (in days): 60
Currencies of bid for local Bidders:

the payment for local inputs: Ethiopian Birr Only

The payment for Inputs Outside Ethiopia: Ethiopian Birr Only

ITB 12.8 Minimum percentage of quantity of an item allowed to be quoted in a lot: 100
does these bid have bid security declaration: false
The Bid validity period shall be:

ITB 22.1does these bid have bid security: true

ITB 22.1the amount of the Bid security shall: 10000 ETB
ITB 22.1the currency of the Bid security shall: true
ITB 22.2the form of the Bid security for SME shall:
Bank/Wire Transfer
ITB 22.2 the form of the Bid security for Local Bidders shall:
Bank_Guarantee
ITB 22.2 the form of the Bid security For Foreign Bidders shall:
Bank_Guarantee
ITB 22.2 (c) The Bid security validity period shall be: 88

Number of years to cover in the submission of certificates of satisfactory execution of

ITB 16.3
previous contracts and/or experience : 1
Price Adjustment:

ITB Is price adjustment request allowed during contract period?:

34.1 false
ITB Number of waiting days before requesting price adjustment
34.1 from effective date of the contract: [object Object]

The minimum budgetary size of each of the previous contracts to be submitted in the
ITB 16.3
proof of satisfactory execution : 1

Submission and Opening of Bids

ITB 29.3 Bid opening meeting invite link: meet.jit.si

ITB 29.1 Number of representatives allowed for bid opening : 1
ITB 29.3 Bid opening meeting passcode: 1
ITB 29.1 The opening schedule for Bid is: 2024-12-10T10:30:00
ITB 29.4 The envelop type for Bid is: single envelop
The date for the posting of the bid is: 2024-11-25T00:00:00
ITB 26.1 The deadline for Bid submission is: 2024-12-10T10:00:00
ITB 29.3 Bid opening meeting ID: 1

Evaluation and Comparison of Bids

ITB 38.6 does multiple contracts Allowed: false

 Instructions for
Bidders (ITB) Data relevant to ITB
reference
ITB 38.3 Evaluation Method is: Compliance
ITB 38.2 evaluation single currency is: ETB
ITB 39.1 Selection Method is: Lowest Price
ITB 40.1 does it have post qualification: false
ITB 35.1 Is preference granted for local companies?: false

Award of Contract

ITB 46 does these bid have award negotiation: false

ITB 43 Award Type for these bid: ItemBased
ITB 44.1 The percentage by which quantities may be decreased is: 20
ITB 44.1 The percentage by which quantities may be increased is: 20
 Section 3. Evaluation Methodology and Criteria
This section, read in conjunction with Section 1, Instructions to Bidders and Section 2, Bid Data Sheet, contains all the factors, methods and criteria
that the Public Body shall use to evaluate a bid and determine whether a Bidder has the required qualifications. No other factors, methods or criteria
shall be used. The Bidder shall provide all the information requested in the forms included in Section4, Bidding Forms.

The Bids shall be examined to confirm that all documentary evidence establishing the Bidders' qualifications requested in ITB Clause 22 have been
provided;

After confirming the Bids comprise all mandatory documentary evidence establishing the Bidder's qualification the Public Body will rule on the legal,
technical, professional, and financial admissibility of each bid, classifying it as compliant or non-compliant with qualification requirements set forth in
the Bidding Documents;

A. Legal, Professional, Technical, and Financial Qualification Criteria

 Criteria

Bidder
Factor
Joint Venture, Consortium or Documentation
Requirement
Single Association Requirement
Entity All Partners Each At Least
Combined Partners One Partner

Legal Qualification

Having been submitted valid trade license or business organization registration

good to
Valid business license certificate issued by the country of establishment in accordance with ITB Clause must meet must meet good to have certificationCompliance
have
4.6(b)(i)

In the case of a bid submitted by a joint venture (JV), the Bidder has failed to
submit the Form Data on Joint Ventures, the Agreement governing the formation
Form Data on Joint Ventures must meet must meet must meet must meet bidSubmissionSheet
of joint venture, or letter of intent to form JV, including a draft agreement, in
accordance with ITB Clause 4.1

Debarred by a decision of the Bidder has been debarred by a decision of the Public Procurement and Property
Public Procurement and Administration Agency from participating in public procurements for breach of must meet must meet must meet must meet certificationCompliance
Property Authority its obligation under previous contracts, in accordance with ITB Clause 4.4.

Conflict of interest No conflict of interest as described in ITB Clause 4.3 must meet must meet must meet must meet bidSubmissionSheet

Valid tax clearance certificate Having been submitted valid tax clearance certificate issued by the tax authority good to
must meet must meet good to have certificationCompliance
for Domestic Bidders (Domestic Bidders Only) in accordance with ITB Clause 4.6(b)(iii) have

Having been submitted VAT registration certificate issued by the tax authority
VAT registration certificate for good to
(in case of contract value of Birr 100,000.00 and above) in accordance with ITB must meet must meet good to have certificationCompliance
Domestic Bidders have
Clause 4. 6(b)(ii)

good to
Bidder Nationality Nationality in accordance with ITB Sub-Clause 4.2 must meet must meet good to have bidSubmissionSheet
have

Professional Qualification

Among the staff mentioned in Sub-Clause 2.1 Bidder must demonstrate that it
Personnel for the key positions will have the personnel for the key positions that meet the following MustMeet MustMeet MustMeet HasToMeet proposedPersonnel
requirements;

Number of staff At least staff currently work for the Bidder. MustMeet MustMeet MustMeet HasToMeet professionalCapability
 Criteria

Bidder
Factor
Joint Venture, Consortium or Documentation
Requirement
Single Association Requirement
Entity All Partners Each At Least
Combined Partners One Partner

Technical Qualification

Origin of the Goods and Bidder has to provide in the Bid Submission Sheet Form the Statement attesting good to
must meet must meet good to have technicalOffer
Related Services offered the origin of the Goods and Related Services offered have

Bidder has to provide in the Bidder Certification of Compliance Form information

Major relevant contracts good to
about major relevant contracts successfully completed in the number and period must meet must meet good to have technicalOffer
successfully completed have
specified in the BDS

Submission of Descriptive Bidder has to submit Descriptive technical literature in accordance with ITB good to
must meet must meet good to have technicalOffer
technical literature Clause 17 have

Submission of Description of
Bidder has to submit Description of the organization of the warranty offered in good to
the organization of the must meet must meet good to have technicalOffer
accordance with the conditions laid down in GCC Clause 23 have
warranty offered

Bidder has to complete its Technical Specification + Technical Offer+

Completion of Technical
Compliance Sheet Form in accordance with technical specification presented as good to
Specification + Technical must meet must meet good to have technicalOffer
per template in Section 6, Statement of Requirements and submit the following have
Offer+ Compliance Sheet Form
mandatory attachments

Submission of Delivery and Bidder has to submit Delivery and Completion Schedule presented as per good to
must meet must meet good to have technicalOffer
Completion Schedule template in Section 6, Statement of Requirements have

Submission of Manufacturer Bidder has to submit Manufacturer Authorization Letter in accordance with ITB good to
must meet must meet good to have technicalOffer
Authorization Letter Clause 5.6 have

Submission of Certificates of Bidder has to submit Certificates of satisfactory execution of contracts provided
good to
satisfactory execution of by contracting parties to the contracts successfully completed in the period and must meet must meet good to have technicalOffer
have
contracts budget as specified in the BDS Clause 16.3

Financial Qualification
 Criteria

Bidder
Factor
Joint Venture, Consortium or Documentation
Requirement
Single Association Requirement
Entity All Partners Each At Least
Combined Partners One Partner

Documents proofing bidder Bidder has to submit other documents proofing its financial standing, as
must meet must meet must meet must meet certificationCompliance
financial standing required in the BDS Clause 15.2(b)

Bidder has to submit financial statements certified by an independent auditor as

Submission of Financial good to
required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation must meet must meet good to have certificationCompliance
Statements have
Methodology and Criteria

The average annual turnover for the period specified in Section 3, Evaluation
good to
Average annual turnover Methodology and Criteria does not exceed the amount of the financial proposal must meet must meet good to have technicalOffer
have
of the Bid in value specified in the BDS
 B. Evaluation of Bids

1.2 In the financial evaluation, the highest point shall be given to the lowest priced Bid, and conversely, the
lowest point shall be given to the highest priced Bid; among technically qualified Bids. The points given to
other Bidders shall be determined depending on their price offers.​

1.2 ​From the total merit points to be given for proposals submitted by Bidders in a bid for procurement of
Works, the share of Technical Proposal shall be percent and the remaining percent shall be the share of the
Bid Price.

1.3 ​The formula for determining the financial score is the following:​​

FS = (LFP /CFP) 100

Where: FS = The Bid Price Score;

LFP = The lowest Bid Price;

CFP = The Bid Price under consideration

1.4 The Public Body shall then add the technical score to the Bid Price score to determine the aggregated
(total) Bid score and final ranking of Bids by applying the following method:​

(a) For each Technical Proposal its technical evaluation score shall be normalized according to the highest
evaluated technical score that will get 100 points according to which other scores of technical criteria shall be
proportionally ranked. Normalization is the transformation that is applied equally to every element in the
group of data so that the group has a specific statistical characteristic.

(b) The Public Body shall apply the following formula for the normalization of values of the technical evaluation
results:

TSN= (CTP/HTP)100

Where:

TSN= Normalized Bid Technical Proposal Score;

CTP = The technical evaluation score for the Bid under consideration

HTP = The highest evaluated Technical Proposal score​

1.5 The Public Body shall award the contract to the Bid that has the highest point in the total sum of results of
the technical and Bid Price evaluation.

1.6 Where two Bidders get equal merit points in the evaluation, preference shall be given to local Bidders.

1.7 The Public Body may require Bidders scoring equal merit points in the evaluation to submit further
Proposals on certain aspects of the Bidding Document with a view to identifying the successful Bidder.

1.8 Where by reason of the Bidders scoring equal merit points not submitting final proposals they are invited to submit, or
by reason of the evaluation result of the final proposals submitted by the Bidders being still equal the successful Bidder can
not be singled out, the successful Bidder shall be determined by casting lot in the presence, as far as possible, of the Bidders
concerned.
 Priority Name of criteria Proportional points %

Σ Total Points for the Four Criteria (1+2+3+4) 100

Evaluation of the Technical Proposal

Provided all mandatory legal, professional, technical, and financial requirements have been
met all technically compliant Bids shall be evaluated and scored using the two-stage bid
evaluation and scoring method. In accordance with ITB Clause 38.3(f), the Public Body's
evaluation of the Bid will take into account, in addition to the bid price, the following
technical evaluation criteria in order of their importance and their proportional weight in the
total system of evaluation, as specified below:(a). The technical evaluation criteria and their
weighting points that indicate their level of importance are determined, above:

a. The Public Body will evaluate any technical evaluation criterion using the following scoring
scale:

SCORING DESCRIPTION
Exceeds the requirements of the criteria significantly and in beneficial ways/very
10 Excellent
desirable
Exceeds the requirements of the criteria in ways which are beneficial to our
9 Very Good
needs
7-8 Good Fully meets the requirement of the criteria
Adequately meets most of the requirements of the criteria. May be lacking in
5-6 Average
some areas that are not critical.
Addresses all of the requirements of the criterion to the minimum acceptable
3-4 Poor
level.
Minimally addresses some, but not all, of the requirements of the criteria or
1-2 Very Poor
lacking in critical areas.
0 Unsatisfactory Does not satisfy the requirements of the criteria in any manner.

1.1 Individual weighted scores for all technical evaluation criteria shall be weighted according to the
set proportional weighting factors. The weighted result shall be calculated by multiplying the score by the
proportional weighting point of the individual criterion.

1.2 Bidders getting score less than percent in the technical evaluation shall be rejected.​

Title Note
 4. Domestic Preference

If the ITB Clause 35 so specifies, the Public Body will grant a margin of preference to goods manufactured
in the Federal democratic Republic of Ethiopia for the purpose of bid comparison, in accordance with the
procedures outlined in subsequent paragraphs Responsive Bids shall be classified into the following groups:
(a). Group A: Bids offering locally produced Goods meeting the criteria of ITB Sub-Clause 35.3; and
(b). Group B: all other Bids.
For the purpose of further evaluation and comparison of Bids only, an amount equal to 15% percent of the
evaluated Bid prices determined in accordance with ITB Sub-Clause 35.3 shall be added to all Bids
classified in Group B.
 5. Evaluation of Multiple Contracts

If the ITB Clause 35 so specifies, the Public Body will grant a margin of preference to goods manufactured
in the Federal democratic Republic of Ethiopia for the purpose of bid comparison, in accordance with the
procedures outlined in subsequent paragraphs Responsive Bids shall be classified into the following groups:
(a). Group A: Bids offering locally produced Goods meeting the criteria of ITB Sub-Clause 35.3; and
(b). Group B: all other Bids.
For the purpose of further evaluation and comparison of Bids only, an amount equal to 15% percent of the
evaluated Bid prices determined in accordance with ITB Sub-Clause 35.3 shall be added to all Bids
classified in Group B.
 Section 5. Eligible Countries
A. Eligible Countries

Goods supplied and Works provided under the Contract may originate from any country except if:
(a). As a matter of law or official regulation, the Government of the Federal Democratic Republic
of Ethiopia prohibits commercial relations with that country, provided that the Government of
the Federal Democratic Republic of Ethiopia is satisfied that such exclusion does not preclude
effective competition for the provision of goods or related services required; or
By an act of compliance with a decision of the United Nations Security Council taken under Chapter VII
of the Charter of the United Nations, the Government of the Federal Democratic Republic of Ethiopia
prohibits any import of Goods from that country or any payments to persons or entities in that country.
 A. Scope of Works
B. Technical Specification
1. Preamble to Schedule of Rates
1.1 It is a general principle throughout this Specification that the payment for each work item is inclusive
of all operations, resources and inputs necessary to complete the work Item. The cost of operations
or works not included in the Specifications or the Bill of Quantities, but are all necessary for the
completion of the Works, shall be deemed to included within other items
1.2 In the Schedule of Rates the Item numbers, headings and item descriptions identify the work covered
by the respective items. The exact nature and extent of the work is to be ascertained by reference to
the Works description, Specifications and Conditions of Contract. The rates and prices entered in the
Schedule of Rates shall be deemed to be the full inclusive value of the work including the following,
unless expressly stated otherwise:
(a) The provision, storage, transport, handling, use, distribution, and maintenance of all materials,
plant, equipment, machinery and tools including all costs, charges, dues, demurrage or other
outlays involved in carriage and importation, including waste and delivery to Site and the
Network,
(a) The provision, storage, transport, use, handling, distribution and maintenance of all
consumable stores, fuel, water and electricity,
(b) Temporary Works,
(c) Establishment charges including temporary accommodation at individual sites, overheads and
profit,
(d) All risks, liabilities, contingencies, insurance and obligations imposed or implied by the
Contract,
(e) Attendance and transport for sampling and testing carried out by the Engineer’s
Representative, supplying results of tests carried out by the Contractor and providing test
certificates,
(f) Awaiting approvals and or consents,
(g) Traveling to, between and from different locations within the Network,
(h) The provision and care of all staff and labor and their payment, accommodation, transport,
fares and other requirements including First Aid, welfare and safety requirements,
(i) Setting out, including the location and preservation of survey markers, measurement and
supervision,
(j) The opening operation and reinstatement upon completion of all quarries and borrow pits,
(k) The construction and maintenance of the temporary diversion routes as required, the control
of traffic, and the provision of temporary road signs as described or otherwise necessary for
the safe performance of the Works,
(l) Injury caused to the works under construction, plant, materials and consumable stores by
weather,
(m) Co-ordination with other Contractors or Authorities carrying out work either in connection
with or adjacent to the works,
(n) The protection of mains, ducts and services,
1.3 Each individual item shall have a rate or price entered against it.
1.4 Unless expressly stated otherwise the Contractor shall allow in his rates and prices for carrying out
the works at any location within the Network, for setting up at each Site and for movement between
Sites.
1.5 The Contractor shall allow for the items in the Schedule of Rates being used only once, a number of
times or not at all and in any quantity during the currency of the Contract
1.6 Where the Schedule of Rates includes separate pay items depending on work quantity, this shall be
on the basis of the quantity of each work Item instructed by a single Works Order.
1.7 The final measurement of quantity against each item on a Works Order shall be computed net to two
decimal places from the dimensions stated in the Contract unless stated otherwise in the
Specifications or stated on the Works Order.
1.8 The measured quantity for each item of work executed by the Contractor in accordance with the
Contract shall be measured net and no allowance will be made for waste, bulking, shrinkage, increase
or decrease of volume due to compacting or to the provision of working space.
1.9 Where in the Contract a choice of alternatives is permitted, the scheduled description and the rates
and prices inserted shall be deemed to cover any of the permitted alternative materials or designs the
Contractor may elect to use.
1.10 The Schedule of Rates does not include or infer any pre-estimate of the required work quantities. The
Contractor should make his own predictions regarding the amounts, frequencies and distribution of
the Works based on the information contained in the Contract, his own experience of patterns of road
deterioration, and his pre-tender inspection of the Network. The Contractor is entirely responsible
for any inaccuracies in his predictions.
1.11 Except in circumstances as provided for in the Contract, the Contractor will not be entitled to any
monthly interim payment or any other payment on account until all the work required by a Works
Order is complete. Payment will then normally be claimed in the next monthly statement following
certified completion by the Engineer. However, payment for continuous Length-Person activities
may be claimed on a regular monthly basis in arrears.
2. General Requirements
The Contractor shall engage only those people who have been adequately trained and instructed in their
duties. All operators of equipment and vehicles shall be competent and hold all necessary licenses in
accordance with current legislation. The Contractor shall employ sufficient numbers of helpers and
watchmen who shall guide operators and provide warning of potential conflict with people and other
vehicles, as applicable.
The Contractor shall pay due regard to the safety of his workers.
Where appropriate, the Contractor shall pay particular attention to the safety of operators and all persons in
the vicinity of fuel transfer / storage operations. A prohibition on smoking must be actively enforced when
close to flammable liquids.
All equipment and vehicles shall be in a good and safe working condition. The Contractor must have
contingency arrangements in place to attend to personal injuries that may result from accidents occurring
within the work site.
3. Protection of the Environment / Works
The Contractor shall take all reasonable precautions to preserve the condition of the environment. In
particular:
(a) No pollutants shall be allowed to enter any watercourse;
(b) No unauthorized or indiscriminate felling of trees shall be permitted;
(c) No open or uncontrolled fires shall be permitted;
 (d) The Contractor shall not cause areas of stagnant water to form, on the surface or in open
containers;
(e) All spoil or waste materials remaining after the works must be neatly disposed of in approved
dump sites;
(f) The Contractor shall ensure that the Works, including the action of individual workers, do not
result in any littering. Where such littering does occur the Contractor shall be responsible for
the collection and proper disposal of the litter;
(g) The use of herbicides and pesticides shall not be permitted.
(h) Excavations, finished works are to be protected from adverse weather and any work damaged
by adverse weather is to be repaired by the Contractor.
4. Equivalency of Standards and Codes
Wherever reference is made in the Contract to specific standards and codes to be met by the goods and
materials to be furnished, and work performed or tested, the provisions of the latest current edition or
revision of the relevant standards and codes in effect shall apply, unless otherwise expressly stated in the
Contract. Where such standards and codes are national, or relate to a particular country or region, other
authoritative standards that ensure a substantially equal or higher quality than the standards and codes
specified will be accepted subject to the Employer’s prior review and written consent. Differences between
the standards specified and the proposed alternative standards shall be fully described in writing by the
Contractor and submitted to the Engineer at least 28 days prior to the date when the Contractor desires the
Engineer’s consent. In the event the Engineer determines that such proposed deviations do not ensure
substantially equal or higher quality, the Contractor shall comply with the standards specified in the
documents.
5. Project Sign Boards
The Contractor shall provide, erect and maintain, Project Sign Boards at all the principle boundaries to
construction location. The cost of providing and maintaining the sign boards should be included in the rates
tendered for other work items and will not be separately reimbursed.
6. Work Item Specifications
The pages that follow provide the work Specifications for each of the term work activity Items. A standard
layout sheet is used for the Specifications of each Item. As well as stating the title, reference number and
units for measurement, these provide information under the following headings:
(a) Description – provides an overview of the repair / work technique and the circumstances when it is
normally used.
(b) Typical Equipment – where included, provides advice on key items of equipment needed to perform
the work. This is for guidance only and the Contractor may select his own resources.
(c) Materials – describes and defines the type and quality of main materials which are to be incorporated
into the work.
(d) Work Specifications – describes the general methodology for performing the work, states any
mandatory requirements (e.g. when mechanical compaction must be used), required standards of
workmanship quality and any required testing.
(e) Measurement and Payment – describes in what units and how the accomplished work is to be
measured for the application of unit payment rates. The units of measurement used are those of the
International System of Units (SI). No other units may be used for measurements, pricing, detail drawings
etc. (Any units not mentioned in the technical documentation must also be expressed in terms of the SI.)
Abbreviations used in the specification are to be interpreted as follows:
mm means millimeter h means hour
m means meter L.s. means Lump sum
mm² means square millimeter km means kilometer
m² means square meter l means liter
m³ means cubic meter % means per cent
kg means kilogram N.d means nominal diameter
to means tone (1000 kg) m/m means man-month
pcs means pieces m/d means man-day
A. Technical Specification - General Note
 A. Technical Specification - General Note

Item No. Name Description Unit Of Measure Quantity

1 Computer Equipment Color Printer Each 5345

Attribute Requirement Condition Requirement Type Category

Technical Detail Color Printer MustMeet exact

C. Non-Technical and Non-Financial Requirements

Attribute Requirement Condition Requirement Type Category

 Part 3: Contract Section 7: General Conditions of Contract

Section 7. General Conditions of Contract

Table of Clauses

A. General Provisions 10
1. Definitions 10
2. Appointment 12
3. Relationship Between the Parties 13
4. Due Diligence 13
5. Fraud and Corruption 13
6. Interpretation 14
B. The Contract 15
7. Contract Documents 15
8. Governing Law 16
9. Language 16
10. Notices and written communications 16
11. Authority of Member in Charge 16
12. Engineer and Engineer's Representative 17
13. Assignment 17
14. Subcontracting 18
15. Modifications by Change Orders 18
16. Change in Laws and Regulations 20
17. Taxes and Duties 20
18. Force Majeure 21
19. Breach of Contract 22
20. Suspension 22
21. Termination 23
22. Payment upon Termination 25
23. Arrangements on Termination 25
24. Cessation of Rights and Obligations 25
25. Cessation of Works 26
26. Settlement of Disputes 26
27. Liquidated Damages 27
28. Confidentiality 27
29. Miscellaneous 28
C. Obligations of the Public Body 29
30. Assistance and Supply of Documents 29
31. Access to the Site 29

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Document: General Conditions of Contract Section VII of IX Issued by:
 Part 3: Contract Section 7: General Conditions of Contract

32. Payment 30
33. Delayed Payments to the Contractor's Staff 30
D. Obligations of the Contractor 30
34. General Obligations 30
35. Eligibility 31
36. Code of Conduct 31
37. Control and Supervision of the Works 32
38. Personnel 33
39. Indemnification and Limitation of Liability 33
40. Insurance to be Taken Out by the Contractor 34
41. Program of Implementation of Tasks 35
42. Contractor's Drawings 36
43. Sufficiency of Bid Prices 37
44. Exceptional Risks 37
45. Health and Safety on Sites 38
46. Safeguarding Adjacent Properties 39
47. Interference with Traffic 39
48. Cables and Conduits 39
49. Setting-out of the Works 40
50. Demolished Materials 40
51. Discoveries 40
52. Temporary Works 41
53. Soil Studies 41
54. Overlapping Contracts 41
55. Patents and Licenses 42
56. Accounting, Inspection and Auditing 42
57. Data Protection 42
58. Performance Security 43
E. Payments to the Contractor 43
59. General Principles 44
60. Advance Payment 45
61. Retention Monies 46
62. Price Adjustments 46
63. Valuation of Works 48
64. Interim Payment 49
65. Final Statement of Account 50
66. Direct Payments to Sub-Contractors 51
67. Delayed Payments 51
68. Payments to Third Parties 52
69. Claims for Additional Payment 52

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F. Performance of the Contract 52

70. Scope of Works 52
71. Commencement of Works 52
72. Period of Execution of Works 53
73. Extension of Intended Completion Date 53
74. Compensation Events for Allowing Time Extension 54
75. Acceleration 54
76. Management Meetings 54
77. Early Warning 55
78. Delays in Implementation of Tasks 55
79. Work Register 55
80. Origin and Quality of Works and Materials 56
81. Inspection and Testing 56
82. Rejection 57
83. Ownership of Plant and Materials 58
G. Acceptance and Defects Liability 58
84. General Principles 58
85. Tests on Completion 59
86. Partial Acceptance 59
87. Provisional Acceptance 59
88. Defects Liability 60
89. Final Acceptance 61

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Section 7 General Conditions of Contract

A. General Provisions
1. Definitions

1.1 The headings and titles of these General Conditions of Contract shall not limit, alter or affect the
meaning of the Contract
1.2 The following words and expressions shall have the meanings hereby assigned to them:

(a)"Bill of Quantities" means the document forming part of the Bid and containing an
itemized breakdown of the works to be carried out in a unit price
contract, indicating a quantity for each item and the corresponding
unit price;
(b) "Completion" means the fulfillment of the Contract by the Contractor in accordance
with the terms and conditions set forth in the in the GCC Clause 87;
(c)"Contract Documents" means the documents listed in the GCC, including all attachments,
appendices, and all documents incorporated by reference therein, and
shall include any amendments thereto;
(d) "Contract Manager" means a person designated as such by the Contractor from time to
time as notified in writing to the Public Body to act as the duly
authorized representative of the Contractor for all purposes connected
with the Contract, including any authorized representative of such
person;
(e) "Contract Price" means the accepted contract amount stated in the Public Body's Letter
of Acceptance. The amount represents the initial estimate payable for
the execution of the works or such other sum as ascertained by the
final statement of account as due to the Contractor under the contract;
(f) "Contract" means the binding Contract Agreement entered into between the
Public Body and the Contractor, comprising Contract Documents
referred to therein, including all attachments, appendices, and all
documents incorporated by reference therein,
(g) "Contractor" means a natural or juridical person under contract with a Public Body
to supply works;
(h) "Day" means calendar day;

(i) "Dayworks" mean varied work inputs subject to payment on an hourly basis for
the Contractor's employees and equipment, in addition to payment for
associated materials and plants;
(j) "Defect" Defect is any part of the Works not completed in accordance with the
Contract;
(k) "Defects Liability is the period stated in the Special Conditions of Contract immediately
Period" following the date of provisional acceptance, during which the
Contractor is required to complete the works and to remedy defects
or faults as instructed by the Engineer;
(l) "Drawings" mean the drawings of the Works, as included in the Contract, and any
additional and modified drawings issued by (or on behalf of) the
Public Body in accordance with the Contract, include calculations and
other information provided or approved by the Engineer for the
carrying out of the works.

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(m) "Eligible Countries" means the countries and territories eligible as listed in Section 5 of the
Bidding Documents;
(n) "Engineer" means a person named in the Special Conditions of Contract or
appointed as such by the Public Body and notified in writing to the
Contractor to act as the representative of the Public Body to supervise
and inspect works and to test and examine the materials employed and
the quality of workmanship, including any authorized representative
of such person;
(o) "Equipment" is the Contractor's machinery, vehicles, apparatus, components and
any other articles brought temporarily to the Site to construct the
Works;
(p) "Final Acceptance Certificate(s) issued by the Engineer to the Contractor at the end of
Certificate" the Defects Liability Period stating that the Contractor has completed
its obligations to construct, complete, and maintain the Works
concerned;
(q) "General Conditions of hereinafter referred to as “GCC”, means the general contractual
Contract" provisions setting out the administrative, financial, legal and technical
clauses governing the execution of the Contract, except where
amended by the SCC or Contract Agreement;
(r) "Good Industry means the exercise of that degree of skill, diligence and foresight
Practice" which would reasonably and ordinarily be expected from a skilled and
experienced Contractor engaged in the provision of works similar to
the works under the same or similar circumstances as those applicable
to the Contract and which are in accordance with any codes of practice
published by relevant trade associations;
(s) "Government" means the Government of the Federal Democratic Republic of
Ethiopia;
(t) "In writing" shall be interpreted to include any document which is recorded in
manuscript or typescript;
(u) "Intended Completion is the date on which it is intended that the Contractor shall complete
Date" the Works. The Intended Completion Date is specified in the Special
Conditions of Contract. The Intended Completion Date may be revised
only by the Engineer by issuing an extension of time or an acceleration
order;
(v) "Liquidated damages" means the compensation stated in the contract as being payable by
Contractor to the Public Body for failure to perform the contract or
part thereof within the periods under the contract, or as payable by
Contractor to the Public Body for any specific breach identified in the
contract;
(w) "Materials" are all supplies, including consumables, used by the Contractor for
incorporation in the Works;
(x) "Member" means any of the entities that make up the joint venture / consortium
/ association; and “Members” means all these entities;
(y) "Month" means calendar month;

(z) "Party" means the Public Body or the Contractor and includes their permitted
successors and “Parties” means both of them;
(aa) "Plant" means appliances and other machinery, and, where applicable under
the law and/or practice of the Federal Democratic Republic of
Ethiopia, the temporary structures on the site required to carry out the

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works but excluding equipment or other items required to form part

of the permanent works;
(bb) "Price Schedule" means the completed schedule of prices, including the breakdown of
the overall price, submitted by the Contractor with his Bid, modified
as necessary and forming a part of the unit price contract;
(cc) "Provisional Sum" means a sum included in the contract and so designated for the
implementation of works or the supply of goods, materials, plant or
services, or for contingencies, which sum may be used in whole or in
part, or not at all, as instructed by the Engineer;
(dd) "Public Body" means public body, which is partly or wholly financed by the Federal
Government Budget, higher education institutions, and public
institutions of like nature which has the powers and duties to conclude
a Contract for the supply of Works, as specified in the SCC;
(ee) "Site" means the places provided by the Public Body where the works are to
be carried out, and other places stated in the Contract as forming part
of the site;
(ff) "Special Conditions of hereinafter referred to as “SCC”, means the conditions attached to the
Contract" Contract Agreement, which shall govern the Contract and shall
prevail over these General Conditions of Contract;
(gg) "Specification" means the Specification of the Works included in the Contract drawn
up by the Public Body setting out its requirements and/or objectives
in respect of the provision of works, specifying, where relevant, the
methods and resources to be used and/or results to be achieved;
(hh) "Start Date" is given in the Special Conditions of Contract. It is the latest date when
the Contractor shall commence execution of the Works;
(ii) "Sub-Contractor" means any natural person, private or government entity, or a
combination of the above, including its legal successors or permitted
assigns who has a Contract with the Contractor to carry out a part of
the Work in the Contract, which includes work on the Site;
(jj) "Third Party" means any person or entity other than the Public Body, the
Contractor or a Sub-Contractor;
(kk) "Works" mean all work associated with the construction, reconstruction,
upgrading, demolition, repair, renovation of a building, road, or
structure, as well as services incidental to works, if the value of those
services does not exceed that of works themselves;
2. Appointment

2.1 The Public Body appoints the Contractor to carry out the Works:
(a) Promptly (and in any event within any time targets as may be set out in the Section 6,
Schedule of Requirements) and in a professional and courteous manner so as to reflect and
promote the image of the Public Body;
(b) Strictly in accordance with the Schedule of Requirements and all provisions of the Contract;
and
(c) In accordance with all applicable laws and regulations of the Federal Democratic Republic
of Ethiopia and Good Industry Practice; and
(d) In accordance with the policies, rules, and procedures of the appropriate Authority as
amended from time to time.

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(e) In accordance with the quality standards set by the Ministry of Urban Development and
Construction, Quality and Standards Authority of Ethiopia (QSAE), and applicable
international standards;
(f) In accordance with the terms and conditions of appointment as provided in this Clause in
consideration of the Contract Price.

3. Relationship Between the Parties

3.1 Nothing contained herein shall be construed as establishing a relationship of master and servant or
of principal and agent as between the Public Body and the Contractor. The Contractor, subject to
this Contract, has complete charge of Personnel and Sub-Contractors, if any, carrying out the Works
and shall be fully responsible for the Works carried out by them or on their behalf hereunder. The
Contractor shall not incur any liabilities on behalf of the Public Body or enter into any contract or
obligation on behalf of the Public Body.

4. Due Diligence

4.1 The Contractor acknowledges that it:

(a) Has made and shall make its own enquiries to satisfy itself as to the accuracy and adequacy
of any information supplied to it by or on behalf of the Public Body;
(b) Has raised all relevant due diligence questions with the Public Body before the Effective
Date; and
(c) Has entered into this Contract in reliance on its own due diligence alone.
4.2 The Contractor acknowledges that it has inspected the Site Environment and has advised the Public
Body of any aspect of the Site Environment that is not suitable for carrying out the Works and that
the specified actions to remedy the unsuitable aspects of the Site Environment, together with a
timetable for and the costs of those actions, have been specified in the relevant parts of the Contract
for the Pre-Operational Phase.
4.3 If the Contractor has either failed to inspect the Site Environment or failed to notify the Public Body
of any required remedial actions in accordance with Clause 4.2 then the Contractor shall not be
entitled to recover any additional costs or charges from the Public Body relating to any unsuitable
aspects of the Site Environment nor shall the Contractor be entitled to seek relief in respect of any
Default arising from such failure.
4.4 Any disputes relating to due diligence shall be resolved in accordance with the Ethiopian Law.

5. Fraud and Corruption

5.1 It is the Government of the Federal Democratic Republic of Ethiopia’s policy to require that Public
Body, as well as bidders/suppliers, to observe the highest standards of ethics during the procurement
and the execution of contracts. In pursuance of this policy, the Government of the Federal
Democratic Republic of Ethiopia represented by the Public Procurement and Property
Administration Agency (herein referred to as the Agency) requires that Public Bodies shall include
in bidding documents, provisions against corrupt practices.
5.2 If the Public Body determines that the Contractor and/or its Personnel, sub-contractors, services
providers and suppliers has engaged in corrupt, fraudulent, collusive, coercive, or obstructive
practices, in competing for or in executing the Contract, then the Public Body may, after giving 14
days notice to the Contractor, terminate the Contractor's employment under the Contract, and the

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provisions of GCC Clause 21 shall apply as if such expulsion had been made under GCC Sub-
Clause 21.2(i).
5.3 The Agency defines, for the purposes of these provisions, the terms set forth below as follows:
(a) “Corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of any
thing of value to influence the action of a public official in the procurement process or in
contract execution, and
(b) “Fraudulent practice” is any act or omission, including misrepresentation that knowingly or
recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to
avoid an obligation.
(c) “Collusive practices" is a scheme or arrangement between two or more Contractors, with or
without the knowledge of the Public Body, designed to establish prices at artificial, non
competitive levels, and
(d) “Coercive practices” is harming or threatening to harm, directly or indirectly, persons or their
property to influence their participation in a procurement process, or affect the execution of
a contract.
(e) "Obstructive practice" is
(i) deliberately destroying, falsifying, altering or concealing of evidence material to the
investigation or making false statements to investigators in order to materially impede the
Federal Ethics and Anticorruption Commission, the Federal Auditor General and the
Public Procurement and Property Administration Agency or their auditors' investigation
into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening,
harassing or intimidating any party to prevent their from disclosing their knowledge of
matters relevant to the investigation or from pursuing the investigation, or
(f) acts intended to materially impede the exercise of inspection and audit rights provided for
under GCC Sub-clause 56.2.
5.4 The Agency will debar a Contractor from participation in public procurement for a specified period
of time if it at any time determines that the Contractor has engaged in corrupt, fraudulent, collusive,
coercive or obstructive practices in competing for, or in executing, a contract.
5.5 The Agency reserves the right, where a Contractor has been found by a national or international
entity to have engaged in corrupt or fraudulent practice, to declare that such a Contractor is
ineligible, for a stated period of time, to be awarded a Government funded contract.
5.6 The Agency will have the right to require that, in contracts funded by the Government of Ethiopia,
a provision be included requiring Contractors to permit the Agency to inspect their accounts and
records relating to the performance of the contract and to have them audited by auditors appointed
by the Agency, if the Contractor engages in any corrupt practice.
5.7 Any communications between the Contractor and the Public Body or the Agency related to matters
of alleged fraud or corruption must be made in writing.

6. Interpretation

6.1 In interpreting these GCC, words indicating one gender include all genders. Words indicating the
singular also include the plural and words indicating the plural also include the singular. Headings
have no significance. Words have their normal meaning under the language of the Contract unless
specifically defined. The Engineer shall provide instructions clarifying queries about these GCC.

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6.2 If sectional completion is specified in the Special Conditions of Contract, references in the General
Conditions of Contract to the Works, the Completion Date, and the Intended Completion Date apply
to any Section of the Works (other than references to the Completion Date and Intended Completion
Date for the whole of the Works)..

6.3 Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent
or representative of either Party has authority to make, and the Parties shall not be bound by or be
liable for, any statement, representation, promise or agreement not set forth herein.
6.4 Amendment
No amendment, modification or other variation of the Contract shall be valid unless an
Amendment to Contract is made in writing, is dated, expressly refers to the Contract, and is signed
by a duly authorized representative of each party thereto.
6.5 Nonwaiver
(a) Subject to GCC Sub-Clause 6.5(b) below, no relaxation, forbearance, delay, or indulgence by
either party in enforcing any of the terms and conditions of the Contract or the granting of time
by either party to the other shall prejudice, affect, or restrict the rights of that party under the
Contract, neither shall any waiver by either party of any breach of Contract operate as waiver
of any subsequent or continuing breach of Contract.
(b) Any waiver of a party’s rights, powers, or remedies under the Contract must be in writing, dated,
and signed by an authorized representative of the party granting such waiver, and must specify
the right and the extent to which it is being waived.
6.6 Severability
If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such
prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other
provisions and conditions of the Contract.
B. The Contract
7. Contract Documents

7.1 The documents forming the Contract shall be interpreted in the following order of precedence in
the event of any conflict between the documents comprising this Contract:
(a) Agreement, including all appendices;
(b) Letter of Acceptance by the Public Body to the Contractor;
(c) The Special Conditions of Contract;
(d) The General Conditions of Contract;
(e) Bid Submission Sheet with Annexes;
(f) Technical Proposal with technical specifications;
(g) The design documentation (drawings);
(h) For Unit-price contracts: The Bill of Quantities and Price Schedule (after correction of
arithmetical errors);
For Lump-sum contracts: The Breakdown of the Lump-sum Price (after correction of
arithmetical errors);

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(i) Any other document listed in the SCC as forming part of the Contract.
7.2 All documents forming the Contract are intended to be correlative, complementary, and mutually
explanatory.
7.3 Any action required or permitted to be taken, and any document required or permitted to be
provided, under the Contract by the Public Body or the Contractor may be taken or provided by the
authorized representatives specified in the SCC.
7.4 The Contract constitutes the entire agreement between the Public Body and the Contractor and
supersedes all communications, negotiations and agreements (whether written or oral) of parties
with respect thereto made prior to the date of Contract. No agent or representative of either Party
has authority to make, and the Parties shall not be bound by or be liable for, any statement,
representation, promise or agreement not set forth herein.

8. Governing Law

8.1 The Contract, its meaning and interpretation, and relation between the Parties shall be governed by
and interpreted in accordance with the laws of the Federal Democratic Republic of Ethiopia, unless
otherwise stated in SCC.

9. Language

9.1 The Contract as well as all written and oral communication and documents relating to the Contract
exchanged by the Contractor and the Public Body, shall be in language specified in the SCC.
Supporting documents and printed literature that are part of the Contract may be in another
language, but any documents provided in another language must be accompanied by an accurate
translation into language specified in the SCC. For purposes of interpretation of the Contract, this
translation shall govern.

9.2 The Contractor shall bear all costs of translation to the governing language and all risks of the
accuracy of such translation.

10. Notices and written communications

10.1 Any notice, request or consent required or permitted to be given or made pursuant to this Contract
shall be in writing. The term “in writing” means communicated in written form with proof of receipt.
10.2 Any such notice, request or consent shall be deemed to have been given or made when delivered in
person to an authorized representative of the Party to whom the communication is addressed, or
when sent to such Party at the address specified in the SCC.
10.3 A Party may change its address for notice hereunder by giving the other Party notice in writing of
such change to the address specified in the SCC.

11. Authority of Member in Charge

11.1 In case the Contractor consists of a joint venture/consortium/ association of two or more entities,
all such entities shall be jointly and severally bound to fulfill the terms of the contract according to
the law of the Federal Democratic Republic of Ethiopia. The Members hereby authorize the entity
specified in the SCC to act on their behalf as leader with authority to bind the joint venture or
consortium in exercising all the Contractor’s rights and obligations towards the Public Body under

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this Contract. The composition or the constitution of the joint venture or consortium shall not be
altered without the prior consent of the Public Body.

12. Engineer and Engineer's Representative

12.1 Except where otherwise specifically stated and subject to any restriction in the SCC, any action
required or permitted to be taken, and any document required or permitted to be executed, under
this Contract by the Public Body or the Contractor may be taken or executed by the Engineers
named in the SCC. Except as expressly stated in the SCC, the Engineer shall not have authority to
relieve the Contractor of any of his obligations under the Contract.
12.2 Any notice, information or communication given to or made by an Engineer shall be deemed to
have been given or made by the Public Body.
12.3 The Engineer may delegate any of his duties and responsibilities to Engineer's representative after
notifying the Contractor, and may cancel any delegation after notifying the Contractor.
12.4 The role of the Engineer’s representative shall be to supervise and inspect works and to test and
examine the materials employed and the quality of workmanship. Under no circumstances will the
Engineer's representative be empowered to relieve the Contractor of his obligations under the
contract or – except where express instructions to that effect are given in the SCC – order works
resulting in an extension of the period of performance or additional costs to be paid by the Public
Body or introduce variants in the nature or scale of the works.
12.5 Any communication given by the Engineer's representative to the Contractor in accordance with the
terms of such delegation shall have the same effect as though it had been given by the Engineer,
provided that:
(a) Any failure on the part of the Engineer's representative to disapprove any work, materials or
plant shall not prejudice the authority of the Engineer to disapprove such work, materials or
plant and to give the instructions necessary for the rectification thereof;
(b) The Engineer shall be at liberty to reverse or vary the contents of such communication.
12.6 Instructions and/or orders issued by the Engineer shall be by way of administrative orders. Such
orders shall be dated, numbered and entered by the Engineer in a register, and copies thereof
delivered by hand, where appropriate, to the Contractor's representative.

13. Assignment

13.1 An assignment is a written agreement by which the Contractor transfers its contract or part thereof
to a third party.
13.2 The Contractor shall not, without the prior written consent of the Public Body, assign the Contract
or any part thereof, or any benefit or interest thereunder, except in the following cases:
(a) A charge, in favor of the Contractor's bankers, of any monies due or to become due under the
Contract; or
(b) Assignment to the Contractor's insurers of the Contractor's right to obtain relief against any
other person liable in cases where the insurers have discharged the Contractor's loss or
liability.
13.3 For the purpose of GCC Clause 13.2 the approval of an assignment by the Public Body shall not
relieve the Contractor of his obligations for the part of the Contract already performed or the part
not assigned.

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13.4 If the Contractor has assigned his Contract without authorization, the Public Body may, without
giving formal notice thereof, apply as of right the sanctions for breach of Contract provided for in
GCC Clauses 19 and 21.
13.5 Assignees must satisfy the eligibility criteria applicable for the award of the Contract and they can
not be in any of the situations excluding them from participating in Contract.
13.6 Every assignment shall be subject to the provisions of this Contract and shall incorporate the terms
and conditions of this Contract.

14. Subcontracting

14.1 A sub-contract shall be valid only if it is a written agreement by which the Contractor entrusts
performance of a part of the Contract to a third party.
14.2 In the event the Contractor requires sub-contracting of the works to Sub-Contractors that are not
included in the Contract, the Contractor shall obtain the prior written approval and clearance of
Public Body for all Sub-Contractors. The work to be sub-contracted and the identity of the
subcontractors shall be notified to the Public Body. The Public Body shall with due regard to the
provisions of GCC Clause 10 within 15 days of receipt of the notification, notify the Contractor of
its decision, stating reasons should he withhold such authorization.
14.3 The terms of any sub-contract shall be subject to and conform to the provisions of this Contract.
14.4 Sub-Contractors must satisfy the eligibility criteria applicable to the award of the contract and they
can not be in any of the situations excluding them from participating in contract.
14.5 Subject to GCC Clause 66, the Public Body shall have no contractual relations with the Sub-
Contractors.
14.6 The Contractor shall be responsible for the acts, defaults and negligence of his Sub-Contractors and
their agents or employees, as if they were the acts, defaults or negligence of the Contractor, his
agents or employees. The approval by the Public Body of the sub-contracting of any part of the
contract or of the Sub-Contractor to perform any part of the works shall not relieve the Contractor
of any of his obligations under the contract.
14.7 If a Sub-Contractor has undertaken any continuing obligation for a period exceeding that of the
Defects Liability Period under the contract towards the Contractor in respect of the work executed
or the goods, materials, plant or services supplied by the Sub-Contractor, the Contractor shall, at
any time after the expiration of the Defects Liability Period, transfer immediately to the Public
Body, at the Public Body's request and cost, the benefit of such obligation for the unexpired duration
thereof.
14.8 If the Contractor enters into a subcontract without approval, the Public Body may apply, as of right
without giving formal notice thereof, the sanctions for breach of contract provided for in GCC
Clauses 19 and 21.
14.9 If a Sub-Contractor is found by the Public Body or the Engineer to be incompetent in discharging
its duties, the Public Body or the Engineer may request the Contractor forthwith, either to provide
a Sub-Contractor with qualifications and experience acceptable to the Public Body as a replacement,
or to resume the implementation of the tasks itself.

15. Modifications by Change Orders

15.1 The Engineer shall have power to order any modification to any part of the works necessary for the
proper completion and /or functioning of the works. Such modifications may include additions,

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omissions, substitutions, changes in quality, quantity, form, character, kind, position, dimension,
level or line and changes in the specified sequence, method or timing of execution of the works. No
order for a modification shall have the effect of invalidating the contract, but the financial effect, if
any, of all such modifications shall be valued in accordance with GCC Clauses 15.5 and 15.7.
15.2 All change orders shall be issued in writing, it being understood that:
(a) if for any reason, the Engineer shall find it necessary to give an order orally, he shall as soon
as possible thereafter confirm the order by an change order;
(b) if the Contractor shall confirm in writing an oral order given for the purpose of GCC Clause
15.2 (a) and the confirmation shall not be contradicted in writing forthwith by the Engineer,
an change order shall be deemed to have been issued for the modification.
A change order for modification shall not be required for increase or decrease in the quantity of
any work where such increase or decrease is the result of the quantity exceeding or being less than
that stated in the bill of quantities or price schedule, as the result of valuation of works laid down
in GCC Clause 63.
15.3 Except as provided by GCC Clause 15.2 prior to any change order for modification, the Engineer
shall notify the Contractor of the nature and form of such modification. As soon as possible, after
receiving such notice, the Contractor shall submit to the Engineer a proposal containing:
(a) a description of the tasks, if any, to be implemented or the measures to be taken and a program
for execution; and
(b) any necessary modifications to the program of implementation of tasks or to any of the
Contractor's obligations under the contract; and
(c) any adjustment to the contract price in accordance with the rules as set out in this Clause.
15.4 Following the receipt of the Contractor's submission referred to in GCC Clause 15.3, the Engineer
shall, after due consultation with the Public Body and, where appropriate, the Contractor, decide as
soon as possible whether or not the modification shall be carried out. If the Engineer decides that
the modification shall be carried out he shall issue the change order stating that the modification
shall be carried out at the prices and under the conditions given in the Contractor's submission
referred to in GCC Clause 15.3 or as modified by the Engineer in accordance with GCC Clause
15.5.
15.5 The prices for all modifications ordered by the Engineer in accordance with GCC Clause 15.2 and
15.4 shall be ascertained by the Engineer in accordance with the following principles:
(a) where work is of similar character and executed under similar conditions to work priced in
the bill of quantities or price schedule it shall be valued at such rates and prices contained
therein;
(b) where work is not of a similar character or is not executed under similar conditions, the rates
and prices in the contract to be agreed through negotiation between the Engineer and the
Contractor shall conform to the prevailing market price;
(c) if the nature or amount of any modification relative to the nature or amount of the whole of
the contract or to any part thereof shall be such that in the opinion of the Engineer any rate
or price contained in the contract for any item of work is by reason of such modification
rendered unreasonable, then the Engineer shall fix such rate or price as in the circumstances
he shall think reasonable and proper;
(d) where a modification is necessitated by default or breach of contract by the Contractor, any
additional cost attributable to such modification shall be borne by the Contractor.

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15.6 On receipt of the change order requesting the modification, the Contractor shall proceed to carry
out the modification and be bound by these GCC in so doing as if such modification were stated in
the contract. The works shall not be delayed pending the granting of any extension of time for
completion or adjustment to the contract price. Where the order for a modification precedes the
adjustment to the contract price, the Contractor shall keep records of the costs of undertaking the
modification and of time expended thereon. Such records shall be open to inspection by the
Engineer at all reasonable times.
15.7 Where on provisional acceptance an increase or reduction in the total value of the works resulting
from a change order, or from some other circumstance which is not caused by the Contractor's
default, exceeds 25% of the initial contract price (or as modified by addendum), the Engineer shall,
after consultation with the Public Body and the Contractor determine any reduction from the
contract price as a consequence of the application of GCC Clause 15.5. The sum so determined shall
be based on the amount by which the increase or decrease in value of the works exceeds 25%. The
sum shall be notified by the Engineer to the Public Body and the Contractor and the contract price
adjusted accordingly.
15.8 The total value of the works resulting from a change order shall not exceed 30% of the total value
of the initial contract price.
15.9 Any change to the terms of the Contract must be recorded in writing and executed by authorized
signatory of the Contractor and the Engineer. Such record of the change in question must address
all consequential amendments required to be made to the Contract as a result of such change.
15.10 Changes will take effect as from the date specified in the signed record of change and shall not have
retrospective effect unless expressly provided for in such record.
15.11 Each record of change must be dated and sequentially numbered. Each of the Public Body and the
Contractor will be entitled to an original executed counterpart of the record of variation.
15.12 Except as provided in any such record of variation, the Contract will continue in full force and
effect.

16. Change in Laws and Regulations

16.1 Unless otherwise expressly agreed in the SCC, if, after the deadline for submission of the Bid, any
law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated,
abrogated, or changed in the Federal Democratic Republic of Ethiopia where the Site is located
(which shall be deemed to include any change in interpretation or application by the competent
authorities) that subsequently affects the Completion Date and/or the Contract Price, then such
Contract Price shall not be correspondingly increased or decreased and/or the Completion Date shall
not be adjusted to the extent that Contractor has thereby been affected in the performance of any of
its obligations under the Contract.

17. Taxes and Duties

17.1 Unless otherwise specified in the SCC, the Contractor shall bear and pay all taxes, duties, and levies
imposed on the Contractor, by all municipal, state or national government authorities, both within
and outside the Federal Democratic Republic of Ethiopia, in connection with the Works to be carried
out under the Contract,.

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18. Force Majeure

18.1 For the purposes of the Contract, “Force Majeure” shall mean an event or events which are beyond
the reasonable control of a Contractor, and which makes a Contractor’s performance of its
obligations hereunder impossible or so impractical as reasonably to be considered impossible in the
circumstances, and includes:
(a) An official prohibition preventing the performance of a contract,
(b) A natural catastrophe such as an earthquake, fire, explosion, storm, floods, or other adverse
weather conditions, or
(c) International or civil war, or
(d) Other instances of Force Majeure identified as such by the civil code.
18.2 The following occurrences shall not be deemed to be cases of Force Majeure:
(a) A strike or lock-out taking of a party or affecting the branch of business in which he carries
out his activities where such strikes, lockouts or other industrial action are within the power
of the Party invoking Force Majeure to prevent, or
(b) An increase or reduction in the price of raw materials necessary for the performance of the
contract, or
(c) The enactment of new legislation where by the obligations of the debtor becomes more
onerous, or
(d) Any event which is caused by the negligence or intentional action of a Contractor or such
Contractor’s Sub-Contractors or agents or employees; or
(e) Any event which a diligent Party could reasonably have been expected to both:
(i) Take into account from the effective date of the Contract; and
(ii) Avoid or overcome in the carrying out of its obligations; or
(f) Insufficiency of funds or failure to make any payment required hereunder.
18.3 The failure of a Contractor to fulfill any of its obligations hereunder shall not be considered to be a
breach of, or default under, the Contract insofar as such inability arises from an event of Force
Majeure, provided that the Contractor affected by such an event has taken all reasonable
precautions, due care and reasonable alternative measures, all with the objective of carrying out the
terms and conditions of the Contract.
18.4 A Party affected by an event of Force Majeure shall take all reasonable measures to
(a) Remove such Party’s inability to fulfill its obligations hereunder with a minimum of delay;
and
(b) Minimize the consequences of any event of Force Majeure.
18.5 A Contractor affected by an event of Force Majeure shall notify the Public Body of such event as
soon as possible, and in any event not later than fourteen (14) days following the occurrence of such
event, providing evidence of the nature and cause of such event, and shall similarly give notice of
the restoration of normal conditions as soon as possible.
18.6 Any period within which a Contractor shall, pursuant to this Contract, complete any action or task,
shall be extended for a period equal to the time during which such Party was unable to perform such
action as a result of Force Majeure.
18.7 During the period of their inability to carry out the Works as a result of an event of Force Majeure,
the Contractor, upon instructions by the Public Body, shall either:

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(a) Demobilize, in which case the Contractor shall be reimbursed for additional costs they
reasonably and necessarily incurred, and, if required by the Public Body, in reactivating the
Works; or
(b) Continue to perform his obligations under the Contract to the extent possible, in which case
the Contractor shall continue to be paid under the terms of this Contract and be reimbursed
for additional costs reasonably and necessarily incurred.
18.8 Not later than thirty (30) days after the Contractor, as the result of an event of Force Majeure, has
become unable to carry out the Works, the Parties shall consult with each other in good faith and
use all reasonable endeavors to agree appropriate terms to mitigate the effects of the Force Majeure
Event and facilitate the continued performance of the Contract.
18.9 In the case of disagreement between the Parties as to the existence or extent of Force Majeure, the
matter shall be settled according to GCC Clause 26.

19. Breach of Contract

19.1 Either party commits a breach of contract where it fails to discharge any of its obligations under the
specific contract.
19.2 Where a breach of contract occurs, the party injured by the breach shall be entitled to the following
remedies:
(a) Compensation / Claim for liquidated damages as specified in GCC Clause 27; and/or
(b) Termination of the contract.
19.3 In any case where the Public Body is entitled to damages, it may deduct such Suspension damages
from any sums due to the Contractor or call on the appropriate guarantee.

20. Suspension

20.1 The Contractor shall, on the order of the Engineer, suspend the progress of the works or any part
thereof for such time or times and in such manner as the Engineer may consider necessary.
20.2 During the period of suspension, the Contractor shall take such protective measures as may be
necessary to safeguard the works, plant, equipment and site against any deterioration, loss or
damage. Additional expenses incurred in connection with such protective measures shall be added
to the contract price, unless such suspension is:
(a) otherwise provided for in the contract; or
(b) necessary by reason of some default of the Contractor; or
(c) necessary by reason of normal climatic conditions on site; or
(d) necessary for the safety or the proper execution of the works or any part thereof insofar as
such necessity does not arise from any act or default by the Engineer or the Public Body or
from any of the exceptional risks referred to in GCC Clause 44.
20.3 The Contractor shall not be entitled to such additions to the contract price unless he notifies the
Engineer, within 30 days after receipt of the order to suspend the works, of his intention to make a
claim for them.
20.4 The Engineer, after consultation with the Public Body and the Contractor, shall determine such
extra payment and/or extension of the period of performance to be made to the Contractor in respect
of such claim as shall, in the opinion of the Engineer, be fair and reasonable.

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20.5 If the period of suspension exceeds 120 days and the suspension is not due to the Contractor's
default, the Contractor may, by notice to the Engineer, request permission to proceed within thirty
(30) days or terminate the contract.
20.6 Where the award procedure or implementation of the contract is vitiated by substantial errors or
irregularities or by suspected or proven fraud, the payments and/or implementation of the contract
shall be suspended. Where such errors, irregularities or fraud are attributable to the Contractor, the
Public Body may also refuse to make payments or may recover monies already paid, in proportion
to the seriousness of the errors, irregularities or fraud. The payments may also be suspended in cases
where there are suspected or established errors, irregularities or fraud committed by the Contractor
in the performance of another contract funded by the Federal Government of Ethiopia, which are
likely to affect the performance of the present contract

21. Termination
Termination by the Public Body
21.1 Termination shall be without prejudice to any other rights or powers under the contract of the Public
Body and the Contractor.
21.2 In addition to the grounds for termination defined in these General Conditions, the Public Body
may, by not less than thirty days written notice of termination to the Contractor stating the reason
for termination of the contract and the date on which such termination becomes effective. (except
in the event listed in paragraph (o) below, for which there shall be a written notice of not less than
sixty days), such notice to be given after the occurrence of any of the events specified in this GCC
Sub-Clause 21.2 (a) to (p), terminate the Contract if:
(a) The Contractor fails to carry out any or all of the Works within the period specified in the
Contract, or within any extension thereof granted by the Public Body pursuant to GCC Clause
73;
(b) The Contractor fails to remedy a failure in the performance of their obligations as specified
in a notice of suspension pursuant to GCC Clause 20 within thirty days of receipt of such
notice of suspension of assignment or within such further period as the Public Body may has
subsequently approved in writing;
(c) The Contractor becomes (or, if the Contractor consists of more than one entity, if any of its
Members becomes) insolvent or bankrupt or enters into any agreements with their creditors
for relief of debt or take advantage of any law for the benefit of debtors or go into liquidation
or receivership whether compulsory or voluntary, other than for a reconstruction or
amalgamation;
(d) The Contractor fails to comply with any final decision reached as a result of direct informal
negotiation pursuant to GCC Sub-Clause 26.2 hereof;
(e) The Contractor is unable, as the result of Force Majeure, to carry out the Works for a period
of not less than sixty (60) days;
(f) The Contractor assigns the contract or sub-contracts without the authorization of the Public
Body;
(g) The Contractor has been guilty of grave professional misconduct proven by any means which
the Public Body can justify;
(h) The Contractor has been declared to be in serious breach of contract financed by the Federal
Democratic Republic of Ethiopia's budget for failure to comply with its contractual
obligations.

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(i) The Contractor has been engaged in corrupt or fraudulent practices in competing for or in
executing the Contract.
(j) Any organizational modification occurs involving a change in the legal personality, nature or
control of the Contractor, unless such modification is recorded in an addendum to the
Contract;
(k) Any other legal disability hindering performance of the Contract occurs;
(l) The Contractor fails to provide the required guarantees or insurance, or the person providing
the underlying guarantee or insurance is not able to abide by its commitments.
(m) Where the procurement requirement of the Public Body changes for any apparent or obvious
reason;
(n) Where it emerges that the gap between the value of the Contract and the prevailing market
price is so wide that allowing the implementation of the contract to proceed places the Public
Body concerned at a disadvantage;
(o) The Public Body, in its sole discretion and for any reason whatsoever, decides to terminate
the Contract.
(p) The Contractor has delayed the completion of the Works by the number of days for which the
maximum amount of liquidated damages can be paid, as defined in the GCC Clause 27.1(b).
Termination by the Contractor
21.3 The Contractor may, by not less than thirty (30) days' written notice to the Public Body, of such
notice to be given after the occurrence of any of the events specified in GCC Sub-Clause 21.3 (a)
to (d) terminate the Contract if:
(a) The Public Body fails to pay any money due to the Contractor pursuant to the Contract and
not subject to dispute pursuant to Clause 25, within forty-five (45) days after receiving written
notice from the Contractor that such payment is overdue;
(b) The Public Body is in material breach of its obligations pursuant to the Contract and has not
remedied the same within forty-five (45) days (or such longer period as the Contractor may
have subsequently approved in writing) following the receipt by the Public Body of the
Contractor’s notice specifying such breach;
(c) The Public Body suspends the progress of the works or any part thereof for more than 180
days, for reasons not specified in the Contract, or not due to the Contractor's default.
(d) The Contractor is unable as the result of Force Majeure, to perform a material portion of the
Works for a period of not less than sixty (60) days; or
(e) The Public Body fails to comply with any final decision reached as a result of settlement of
disputes pursuant to GCC Clause 26 hereof.
Disputes About Events of Termination
21.4 If either Party disputes whether an event specified GCC Sub-Clauses 21.2 (a) to (n) or GCC Sub-
Clause 21.3 hereof has occurred, such Party may, within forty-five (45) days after receipt of notice
of termination from the other Party, refer the matter to settlement of disputes pursuant to GCC
Clause 26 and this Contract shall not be terminated on account of such event except in accordance
with the terms of any resolution award.
21.5 In the event the Public Body terminates the Contract pursuant to the GCC Sub-Clause 21.2 (a) to
(n) the Public Body may complete the works himself or conclude any other contract with a third
party at the Contractor's own expense. However, the Contractor shall continue performance of the
Contract to the extent not terminated.

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21.6 If the Public Body terminates the Contract in the event specified in GCC Sub-Clause 21.2 (o) the
notice of termination shall specify that termination is for the Public Body's convenience, the extent
to which performance of the Contractor under the Contract is terminated, and the date upon which
such termination becomes effective.

22. Payment upon Termination

22.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the
Engineer shall issue a certificate for the value of the work done and Materials ordered less advance
payments received up to the date of the issue of the certificate and less the percentage to apply to
the value of the work not completed, as indicated in the SCC. Additional Liquidated Damages shall
not apply. If the total amount due to the Public Body exceeds any payment due to the Contractor,
the difference shall be a debt payable to the Public Body.
22.2 If the Public Body terminates the Contract in the event specified in GCC Sub-Clause 21.2 (o) or
because of a fundamental breach of Contract by the Public Body, the Engineer shall issue a
certificate for the value of the work done, Materials ordered, the reasonable cost of removal of
Equipment, repatriation of the Contractor’s personnel employed solely on the Works, and the
Contractor’s costs of protecting and securing the Works, and less advance payments received up to
the date of the certificate.
22.3 In the event the Public Body terminates the Contract pursuant to the GCC Sub-Clause 21.2 (c)
termination will be without compensation to the Contractor, provided that such termination will not
prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to the
Public Body.

23. Arrangements on Termination

23.1 The Public Body and the Contractor agree that termination or expiry of the Contract shall not affect
either Party's obligations which the Contract provides shall survive the expiration or termination of
the Contract.
23.2 All Materials on the Site, Plant, Equipment, Temporary Works, and Works shall be deemed to be
the property of the Public Body if the Contract is terminated because of the Contractor’s default.
23.3 After termination or expiry all data, documents and records (whether stored electronically or
otherwise) relating in whole or in part to the provided Works shall be delivered by the Contractor
to the Public Body provided that the Contractor shall be entitled to keep copies thereof to the extent
that the information contained therein does not relate solely to the Works or to the extent that the
Contractor is required by law to maintain copies thereof or to the extent that the Contractor was
possessed of such data documents and records prior to the date of the Contract. In addition, the
Contractor shall co-operate fully with the Public Body during the handover leading to the
termination of the Contract. This co-operation shall extend to full access to all documents, reports,
summaries and any other information required to achieve an effective transition without disruption
to routine operational requirements.

24. Cessation of Rights and Obligations

24.1 Upon termination of the Contract pursuant to GCC Clauses 21, or upon the issue of the Final
Acceptance Certificate pursuant to GCC Clause 89 hereof, all rights and obligations of the Parties
hereunder shall cease, except
(a) Such rights and obligations as may have accrued on the date of termination or expiration;

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(b) The obligation of confidentiality set forth in GCC Clause 28 hereof;

(c) The Contractor’s obligation to permit inspection, copying and auditing of their accounts and
records set forth in GCC Clause 56 hereof; and
(d) Any right which a Party may have under the Governing Law.

25. Cessation of Works

25.1 Upon termination of the Contract by notice of either Party to the other pursuant to GCC Clause 21
the Contractor shall, immediately upon dispatch or receipt of such notice, take all necessary steps
to bring the Works to a close in a prompt and orderly manner, make the Site safe and secure, leave
the Site as soon as reasonably possible, and make every reasonable effort to reduce expenditures
for this purpose to a minimum.
25.2 The Engineer shall, as soon as is possible after termination, certify the value of the works and all
sums due to the Contractor as at the date of termination.
25.3 In the event of termination a report of work performed by the Contractor shall be drawn up by the
Engineer as soon as possible after inspection of the works, and inventory taken of temporary
structures, materials, plant and equipment. The Contractor shall be summoned to be present during
the inspection and the taking of the inventory. The Engineer shall also draw up statements of
emoluments still owed by the Contractor to workers employed by him in relation to the contract and
of sums owed by the Contractor to the Public Body.

26. Settlement of Disputes

26.1 During any dispute, including a dispute as to the validity of the Contract, it is mutually agreed that
the Contractor shall continue its performance of the Contract (unless the Public Body requests in
writing that the Contractor does not do so).
26.2 The Public Body and the Contractor shall make every effort to resolve amicably by direct informal
negotiation any disagreement, controversy or dispute arising between them under or in connection
with the Contract or interpretation thereof.
26.3 If a dispute arises between the Public Body and the Contractor in relation to any matter which cannot
be resolved by the Engineer and the Contractor's Contract Manager either of them may refer such
dispute to the procedure described in GCC Sub-Clause 26.4.
26.4 In the second instance each of the Public Body and the Contractor shall appoint more senior
representatives than those referred to in Sub-Clause 26.3 to meet solely in order to resolve the matter
in dispute. Such meeting(s) shall be minuted and shall be chaired by the Public Body (but the
chairman shall not have a casting vote). Such meeting(s) shall be conducted in such manner and at
such venue (including a meeting conducted over the telephone) as to promote a consensual
resolution of the dispute in question at the discretion of the chairman.
26.5 If the Parties fail to resolve such a dispute or difference amicably within twenty-eight (28) days
from the commencement of such procedure, either party may require that the dispute be referred for
resolution through the courts in accordance with Ethiopian Law.
26.6 Only those Public Bodies that are allowed by law to proceed to arbitration can do so.

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27. Liquidated Damages

27.1 Except as provided under GCC Clause 18, if the Contractor fails to carry out any or all of the Works
within the period specified in the Contract, the Public Body may without prejudice to all its other
remedies under the Contract, deduct from the Contract Price, as liquidated damages the following:
(a) A penalty of 0.1% or 1/1000 of the value of undelivered Service for each day of delay until
actual delivery or performance,
(b) The cumulative penalty to be paid by the Contractor shall not exceed 10% of the contract
price.
27.2 If the delay in performing the contract affects its activities, the Public Body may terminate the
contract by giving advance notice to the Contractor pursuant to GCC Clause 21 without any
obligation to wait until the penalty reaches 10% of the value of the Contract.
27.3 If the Intended Completion Date is extended after liquidated damages have been paid, the Engineer
shall correct any overpayment of liquidated damages by the Contractor by adjusting the next
payment certificate.

28. Confidentiality

28.1 The Public Body and the Contractor shall keep confidential and shall not disclose to any third party
any documents, data, or other information furnished directly or indirectly by the other party hereto
in connection with the Contract, whether such information has been furnished prior to, during or
following completion or termination of the Contract if their disclosure would be contrary to law,
would impede law enforcement, would not be in public interest, would prejudice legitimate
commercial interest of the parties or would inhibit fair competition.. Notwithstanding the above, the
Contractor may furnish to its sub-contractors such documents, data, and other information it
receives from the Public Body to the extent required for the sub-contractor to perform its work
under the Contract, in which event the Contractor shall obtain from such sub-contractor an
undertaking of confidentiality similar to that imposed on the Contractor under this Clause.
28.2 The Public Body shall not use such documents, data, and other information received from the
Contractor for any purposes unrelated to the Contract. Similarly, the Contractor shall not use such
documents, data, and other information received from the Public Body for any purpose other than
carrying out the Works in accordance with the Contract.
28.3 The obligation of a party under this Clause, however, shall not apply to any Confidential
Information that:
(a) The Public Body or Contractor need to share with any other institutions participating in the
financing of the Contract;
(b) Now or hereafter enters the public domain other than by breach of the Contract or other act
or omissions of that Party;
(c) Is obtained by a third party who is lawfully authorized to disclose such information;
(d) Can be proven to have been possessed by that party at the time of disclosure and which was
not previously obtained, directly or indirectly, from the other party; or
(e) Is authorized for release by the prior written consent of the other party.
28.4 The Parties shall not be prevented from using any general knowledge, experience or skills which
were in their possession prior to the commencement of the Contract;

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28.5 The Contractor authorizes the Public Body to disclose the Confidential Information to such
person(s) as may be notified to the Contractor in writing by the Public Body from time to time to
the extent only as is necessary for the purposes of auditing and collating information so as to
ascertain a realistic market price for the Works carried out in accordance with the Contract, such
exercise being commonly referred to as "benchmarking". The Public Body shall use all reasonable
endeavors to ensure that such person(s) keeps the Confidential Information confidential and does
not make use of the Confidential Information except for the purpose for which the disclosure is
made. The Public Body shall not without good reason claim that the lowest price available in the
market is the realistic market price.
28.6 The Contractor agrees that:
(a) Subject to GCC Sub-Clause 28.6 (b), the decision on whether any exemption applies to a
request for disclosure of recorded information is a decision solely for the Public Body;
(b) Where the Public Body is managing a request as referred to in GCC Sub-Clause 28.6 (a), the
Contractor shall co-operate with the Public Body making the request and shall respond within
five (5) working days of any request by it for assistance in determining how to respond to a
request for disclosure.
28.7 The Contractor shall procure that its sub-contractors shall provide the Public Body with a copy of
all information in its possession or power in the form that the Public Body requires within five (5)
working days (or such other period as the Public Body may specify) of the Public Body requesting
that Information.
28.8 The Public Body may consult the Contractor in relation to any request for disclosure of the
Contractor's Confidential Information in accordance with all applicable guidance.
28.9 The above provisions of this Clause shall not in any way modify any undertaking of confidentiality
given by either of the parties hereto prior to the date of the Contract.
28.10 This GCC Clause 28 shall remain in force without limit in time in respect of Confidential
Information which comprises Personal Data. Except as aforesaid and unless otherwise expressly set
out in the Contract, this GCC Clause 28 shall remain in force for a period of 3 years after the
termination or expiry of this Contract.
28.11 In the event that the Contractor fails to comply with this GCC Clause 28, the Public Body reserves
the right to terminate the Contract by notice in writing with immediate effect.

29. Miscellaneous

29.1 Any decision, act or thing that the Public Body is required or authorized to take or do under the
Contract may be taken or done by any person authorized, either generally or specifically, by the
Public Body to take or do that decision, act or thing, provided that upon receipt of a written request
the Public Body shall inform the Contractor of the name of any person so authorized.
29.2 The Contractor may from time to time upon the request of the Public Body, execute any additional
documents and do any other acts or things which may reasonably be required to implement the
provisions of the Contract.
29.3 Any provision of the Contract which is held to be invalid or unenforceable in any jurisdiction shall
be ineffective to the extent of such invalidity or unenforceability without invalidating or rendering
unenforceable the remaining provisions hereof and any such invalidity or unenforceability in any
jurisdiction shall not invalidate or render unenforceable such provisions in any other jurisdiction.
29.4 The failure by the Public Body and Contractor to insist upon the strict performance of any provision,
term or condition of the Contract or to exercise any right or remedy consequent upon the breach

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thereof shall not constitute a waiver of any such breach or any subsequent breach of such provision,
term or condition.
29.5 Each Party shall bear its own expenses in relation to the preparation, execution and implementation
of the Contract including all costs legal fees and other expenses so incurred.
29.6 The Contractor warrants represents and undertakes to the Public Body that there are no pending or
threatened actions or proceedings before any court or administrative agency which would materially
adversely affect the financial condition, business or operations of the Contractor and that there are
no material contracts existing to which the Contractor is a party which prevent it from entering into
the Contract; and that the Contractor has satisfied itself as to the nature and extent of the risks
assumed by it under the Contract and gathered all information necessary to perform its obligations
under the Contract and all other obligations assumed by it.
29.7 The rights and remedies provided in the Contract are cumulative and not exclusive of any rights or
remedies provided by any other contract or document. In this provision "right" includes any power,
privilege, remedy, or proprietary or security interest.

C. Obligations of the Public Body

30. Assistance and Supply of Documents

30.1 The Contractor may request the assistance of the Public Body in obtaining copies of laws,
regulations and information on local customs, orders or by-laws of the Federal Democratic Republic
of Ethiopia, which may affect the Contractor in the performance of his obligations under the
Contract. The Public Body may provide the assistance requested to the Contractor at the
Contractor's cost.
30.2 Unless otherwise specified in the SCC, the Public Body may make all efforts necessary to facilitate
the procurement by the Contractor of:
(a) all required visas and permits, including work and residence permits, and such other
documents as shall be necessary to enable the Contractor, Sub-Contractors or Personnel to
carry out the Works;
(b) any such other assistance as may be specified in the SCC.
30.3 Except where otherwise provided in the SCC, within 30 days of the signing of the Contract, the
Engineer shall provide to the Contractor, free of charge, a copy of the drawings prepared for the
implementation of tasks as well as two copies of the specifications and other contract documents.
The Contractor may purchase additional copies of these drawings, specifications and other
documents, insofar as they are available. Upon the final acceptance, the Contractor shall return to
the Engineer all drawings, specifications and other contract documents.
30.4 Unless it is necessary for the purposes of the Contract, the drawings, specifications and other
documents provided by the Public Body shall not be used or communicated to a third party by the
Contractor without the prior consent of the Engineer.
30.5 The Engineer shall have authority to issue to the Contractor administrative orders incorporating
such supplementary documents and instructions as shall be necessary for the proper and adequate
execution of the works and the remedying of any defects therein.

31. Access to the Site

31.1 The Public Body shall, in due time and in conformity with the progress of the works, place the site
and access thereto at the disposal of the Contractor in accordance with the program of

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implementation of tasks referred to in these GCC. If possession of a part is not given by the date
stated in the approved work program, the Public Body will be deemed to have delayed the start of
the relevant activities, and this will be a Compensation Event.
31.2 The Contractor shall allow the Engineer and any person authorized by the Engineer access to the
Site and to any place where work in connection with the Contract is being carried out or is intended
to be carried out.
31.3 Any land procured for the Contractor by the Public Body shall not be used by the Contractor for
purposes other than the implementation of tasks.
31.4 The Contractor shall preserve any premises placed at his disposal in a good state while he is in
occupation and shall, if so required by the Public Body or the Engineer, restore them to their original
state on completion of the contract, taking into account normal wear and tear.
31.5 The Contractor shall not be entitled to any payment for improvements resulting from work carried
out on his own initiative.

32. Payment

32.1 In consideration of the Works performed by the Contractor under this Contract, the Public Body
shall make to the Contractor such payments and in such manner as is provided by GCC Paragraph
E of this Contract.

33. Delayed Payments to the Contractor's Staff

33.1 Where there is a delay in the payment to the Contractor's employees of wages and salaries owing
and of the allowances and contributions laid down by the law of the Federal Democratic Republic
of Ethiopia, the Public Body may give notice to the Contractor that within 15 days of the notice the
Contractor has to pay such wages, salaries, allowances and contributions.

D. Obligations of the Contractor

34. General Obligations

34.1 The Contractor shall, with due care and diligence, and in accordance with the provisions of the
Contract, design the works to the extent stated in the Contract, and execute, complete and remedy
any defects in the works. The Contractor shall provide all control and supervision of the works,
personnel, materials, plant, equipment and all other items, whether of a temporary or permanent
nature required in and for such design, execution, completion and remedying of any defects, insofar
as specified in, or can be reasonably inferred from, the Contract.
34.2 The Contractor shall take full responsibility for the adequacy, stability and safety of all operations
and methods of construction under the Contract.
34.3 The Contractor shall respect and abide by all laws and regulations in force in the Federal Democratic
Republic of Ethiopia and shall ensure that his personnel, their dependants, and his local employees
also respect and abide by all such laws and regulations. The Contractor shall indemnify the Public
Body against any claims and proceedings arising from any infringement by the Contractor, its Sub-
Contractors or their employees of such laws and regulations.
34.4 The Contractor shall ensure that Works conform to applicable environmental and quality standards,
that no chemical or other product/equipment is used in such a way as to cause negative impact on

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the environment in general and occupational health hazards and shall employ the most recent
technology, safe and effective equipment, machinery, materials and methods, as necessary.
34.5 The Contractor shall obtain the Public Body's prior approval in writing before taking any of the
following actions:
(a) Entering into a subcontract for carrying out any part of the Works, it being understood that
the Contractor shall remain fully liable for carrying out the Works by the Sub-Contractor;
(b) Any other action that may be specified in the SCC.
34.6 The Contractor shall comply with any administrative orders given by the Engineer. Where the
Contractor considers that the requirements of an administrative order go beyond the authority of the
specific Engineer or of the scope of the Contract, it shall, on pain of being time-barred, notify the
specific contract manager, explaining its opinion, within 30 days after receipt thereof. Execution of
the administrative order shall not be suspended because of this notice.
34.7 The Contractor shall treat all documents and information received in connection with the contract
as private and confidential, and shall not, save in so far as may be necessary for the purposes of the
performance thereof, publish or disclose any particulars of the contract without the prior consent in
writing of the Public Body or the specific contract manager after consultation with the Public Body.
If any disagreement arises as to the necessity for any publication or disclosure for the purpose of
the contract, the decision of the Public Body shall be final.

35. Eligibility

35.1 The Contractor and its Sub-Contractors shall have the nationality of an eligible country pursuant to
Section 5 of the Bidding Documents. A Contractor or Sub-Contractor shall be deemed to have the
nationality of a country if it is a citizen or constituted, incorporated, or registered, and operates in
conformity with the provisions of the laws of that country.
35.2 The Contractor and its Sub-Contractors shall provide Personnel who shall be citizens of eligible
countries and use goods with their origin from an eligible country.

36. Code of Conduct

36.1 The Contractor shall, at all times, act loyally and impartially in respect of any matter relating to this
Contract and as a faithful adviser to the Public Body in accordance with the rules and/or code of
conduct of its profession as well as with appropriate discretion. The Contractor shall, in particular,
at all times refrain from making any public statements concerning the Works without the prior
approval of the Public Body, and from engaging in any activity which conflicts with its obligations
towards the Public Body under the contract. It shall not commit the Public Body without its prior
written consent, and shall, where appropriate, make this obligation clear to third parties.
36.2 If the Contractor or any of its Sub-Contractors, personnel, agents or servants offers to give or agrees
to offer or to give or gives to any person, any bribe, gift, gratuity or commission as an inducement
or reward for doing or forbearing to do any act in relation to the contract or any other contract with
the Public Body, or for showing favor or disfavor to any person in relation to the contract or any
other contract with the Public Body, then the Public Body may terminate the contract, without
prejudice to any accrued rights of the Contractor under the contract.
36.3 The payments to the Contractor under the contract shall constitute the only income or benefit it may
derive in connection with the contract and neither it nor its personnel shall accept any commission,
discount, allowance, indirect payment or other consideration in connection with, or in relation to,
or in discharge of, its obligations under the contract.

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36.4 The Contractor shall not have the benefit, whether directly or indirectly, of any royalty, gratuity or
commission in respect of any patented or protected article or process used in or for the purposes of
the contract or the project, without the prior written approval of the Public Body.
36.5 The Contractor and its staff shall maintain professional secrecy, for the duration of the contract and
after completion thereof. In this connection, except with the prior written consent of the Public
Body, neither the Contractor nor the personnel employed or engaged by it shall at any time
communicate to any person or entity any confidential information disclosed to them or discovered
by them, or make public any information as to the recommendations formulated in the course of or
as a result of the Works. Furthermore, they shall not make any use prejudicial to the Public Body,
of information supplied to them and of the results of studies, tests and research carried out in the
course and for the purpose of performing the contract.
36.6 The execution of the contract shall not give rise to unusual commercial expenses. If such unusual
commercial expenses emerge, the contract will be terminated. Unusual commercial expenses are
commissions not mentioned in the contract or not stemming from a properly concluded contract
referring to the contract, commissions not paid in return for any actual and legitimate service,
commissions remitted to a tax haven, commissions paid to a recipient who is not clearly identified
or commission paid to a company which has every appearance of being a front company.
36.7 The Contractor shall supply to the Public Body on request supporting evidence regarding the
conditions in which the contract is being executed. The Public Body may carry out whatever
documentary or on-the spot checks it deems necessary to find evidence in case of suspected unusual
commercial expenses.

37. Control and Supervision of the Works

37.1 The Contractor shall himself control and supervise the works or shall appoint a Contract Manager
to do so. Such appointment shall be submitted to the Engineer for approval.
37.2 The Contract Manager shall be suitably qualified in accordance with the Schedule of Requirements.
In addition a work history/biography will be submitted to the Engineer for approval.
37.3 The Contractor shall forthwith give notice in writing to the Engineer of the identity of the person
appointed as Contract Manager for approval. The approval may at any time be withdrawn. Should
the Engineer refuse to approve, or withdraw approval of the appointment, he shall set out the
grounds on which his decision is based, and the Contractor shall submit an alternative appointment
without delay. The address of the Contractor's representative shall be deemed to be the address for
service given by the Contractor.
37.4 If the Engineer withdraws his approval of the Contractor's Contract Manager, the Contractor shall,
as soon as is practicable, after receiving notice of such withdrawal, remove the Contract Manager
from the works and replace him with another Contract Manager approved by the Engineer.
37.5 The Contractor's Contract Manager shall have full authority to make any decision necessary for the
execution of the works, to receive and carry out administrative orders and to countersign the work
register referred to in GCC Clause 79 or attachment, where appropriate. In any event, the Contractor
shall be responsible for ensuring that the works are carried out satisfactorily including ensuring that
the specifications and administrative orders are adhered to by his own employees and by his sub-
Contractors and their employees.
37.6 Any notice, information, instruction or other communication given or made to the Contract Manager
shall be deemed to have been given or made to the Contractor.

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37.7 The Contractor shall inform the Engineer of the identity of any person authorized to act for any
period as deputy for the Contract Manager before the start of that period.
37.8 The Contractor shall provide a sufficient complement of supervisory staff in addition to the Contract
Manager, to ensure that the Contractor’s staff engaged in and about the provision of the Works at
the Site are adequately supervised and properly perform their duties at all times.
37.9 All persons appointed to managerial and supervisory positions in accordance with the Schedule of
Requirements must be to the acceptance of the Engineer who will have the right to veto the
appointment of any candidate who is deemed to be unsuitable.

38. Personnel

38.1 The persons employed by the Contractor must be sufficient in number, and permit the optimum use
of the human resources. Such employees must have the skills and experience necessary to ensure
due progress and satisfactory execution of the works.
38.2 The Contractor shall make his own arrangements for the engagement of all staff and labor. The rates
of remuneration and the general working conditions, as laid down by the law of the Federal
democratic Republic of Ethiopia, shall apply as a minimum to employees on the Site.
38.3 The Contractor shall employ the key personnel named in the Schedule of Key Personnel, as referred
to in the SCC, to carry out the functions stated in the Schedule of Requirements or other personnel
approved by the Engineer. The Engineer will approve any proposed replacement of key personnel
only if their relevant qualifications and abilities are substantially equal to or better than those of the
personnel listed in the Schedule of Requirements.
38.4 The Contractor acknowledges that the Key Personnel are essential to the proper provision of the
Works to the Public Body. The Contractor shall ensure that the role of any Key Personnel is not
vacant for any longer than [10] Working Days and that any replacement shall be as or more qualified
and experienced as the previous incumbent of such role and is fully competent to carry out the tasks
assigned to the role of the member of Key Personnel whom he or she has replaced.
38.5 The Contractor shall immediately replace all employees indicated by the Engineer, in a letter stating
reasons, as likely to jeopardize the satisfactory execution of the works
38.6 If the Engineer asks the Contractor to remove a person who is a member of the Contractor’s staff
or work force, stating the reasons, the Contractor shall ensure that the person leaves the Site within
seven days and has no further connection with the work in the Contract.
38.7 The Public Body shall not be liable for the cost of replacing any member of the Contractor’s staff
and the Contractor shall indemnify the Public Body against all Employee Liabilities that may arise
in this respect.

39. Indemnification and Limitation of Liability

39.1 At its own expense, the Contractor shall indemnify, protect and defend, the Public Body, its agents
and employees, from and against all actions, claims, losses or damage arising from any act or
omission by the Contractor in the performance of the Works, including any violation of any legal
provisions, or rights of third parties, in respect of patents, trade marks and other forms of intellectual
property such as copyrights.
39.2 At its own expense, the Contractor shall indemnify, protect and defend the Public Body, its agents
and employees, from and against all actions, claims, losses or damages arising out of the
Contractor’s failure to perform its obligations provided that:

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(a) The Contractor is notified of such actions, claims, losses or damages not later than 30 days
after the Public Body becomes aware of them;
(b) The ceiling on the Contractor’s liability shall be limited to an amount equal to total Contract
Price as stated in the SCC, but such ceiling shall not apply to actions, claims, losses or
damages caused by the Contractor’s willful misconduct;
(c) The Contractor’s liability shall be limited to actions, claims, losses or damages directly
caused by such failure to perform its obligations under the contract and shall not include
liability arising from unforeseeable occurrences incidental or indirectly consequential to such
failure.
39.3 The aggregate liability of the Contractor to the Public Body shall not exceed the total contract value.
39.4 The Contractor shall have no liability whatsoever for actions, claims, losses or damages occasioned
by:
(a) The Public Body omitting to act on any recommendation, or overriding any act, decision or
recommendation, of the Contractor, or requiring the Contractor to implement a decision or
recommendation with which the Contractor disagrees or on which it expresses a serious
reservation; or
(b) The improper execution of the Contractor’s instructions by agents, employees or independent
Contractors of the Public Body.
39.5 The Contractor shall remain responsible for any breach of its obligations under the contract for such
period after the Works have been performed as may be determined by the law governing the
contract.

40. Insurance to be Taken Out by the Contractor

40.1 The Contractor shall provide, in the joint names of the Public Body and the Contractor, insurance
cover against loss or damage for which he is liable under the contract in the amounts and deductibles
stated in the SCC. Such insurance shall, unless the SCC provide otherwise, cover:
(a) the Works, together with Materials and Plant for incorporation therein, to the full replacement
cost against all loss or damage from whatever cause arising other than from Force Majeure
or risks attributable under the contract to the Public Body;
(b) an additional sum of 15% of such replacement cost, or as may be specified in the SCC, to
cover any additional costs of and incidental to the rectification of loss or damage including
professional fees and the cost of demolishing and removing any part of the works and of
removing debris of whatever nature;
(c) the Contractor's Equipment and other things brought onto the Site by the Contractor, for a
sum sufficient to provide their replacement at the Site.
40.2 The Contractor shall take out insurance covering his liability with regard to industrial accidents and
civil liabilities to any person employed by him on the works, to the Public Body and any employee
of that authority, arising from the execution of the works. Such liability shall be unlimited in the
case of personal injuries.
40.3 The Contractor shall take out insurance covering liability with regard to risks and civil liability
resulting from an act or omission attributed to him, to his legal successors or agents. Such insurance
shall be for at least the amount stated in the SCC. Furthermore, he shall ensure that all his sub-
contractors have taken out a similar insurance.
40.4 By requiring such insurance, Public Body shall not be deemed or construed to have assessed the
risk that may be applicable to the Contractor under this Contract. The Contractor shall assess its

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own risks and if deemed to be appropriate and/or prudent, should maintain adequate limits and/or
broader insurance coverage than that stipulated above. The Contractor is not relieved of any liability
or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain
insurance in sufficient amounts, duration, or types.
40.5 Insurance shall be provided at the Contractor’s expense and shall not be charged directly to the
Public Body.
40.6 All the insurance referred to in this Clause shall be taken out within 30 days of the notification of
the award of the Contract, and shall be subject to approval by the Public Body. Such insurance shall
take effect from the commencement of the Works and remain in force until final acceptance of the
Works.
40.7 The Public Body shall be notified by the Contractor or its Insurance Carrier at least 30 days prior to
any material change to or cancellation of any of insurance coverage.
40.8 Prior to the commencement of the Works under this Contract, the Contractor or its Insurance Carrier
shall provide a Certificate(s) of Insurance (COI) evidencing compliance with all requirements for
insurance coverage. The COI shall be submitted to the Public Body for review and approval. For
the duration of the Contract, the Contractor or its Insurance Carrier shall provide updated COI’s to
evidence renewals or other changes to insurance policies or coverage, and payment of the current
premiums whenever they are required to do so by the Public Body or the Engineer.
40.9 Notwithstanding the obligations of the Contractor to insure in accordance with this Clause, the
Contractor shall be solely liable and shall indemnify the Public Body and the Engineer against any
claims for damage to property or personal injuries arising from the execution of the works by the
Contractor, his sub-contractors and employees in connection with the Works

41. Program of Implementation of Tasks

41.1 Completing the work program given as part of the Bid, the Contractor shall within the time stated
in the SCC provide the Engineer with a program of implementation of the tasks, broken down by
activity and by month and include the following information:
(a) the order in which the Contractor proposes to carry out the works;
(b) the time limits within which submission and approval of the drawings are required;
(c) an organization chart containing the names, qualifications and curricula vitae of the staff
responsible for the Site,
(d) a general description of the method including the sequence, by month and by nature which
the Contractor proposes to carry out the works;
(e) a plan for the setting out and organization of the Site, and
(f) such further details and information as the Engineer may reasonably require.
41.2 The Engineer shall return these documents to the Contractor with his approval or any relevant
remarks within ten days of receipt, except where the Engineer, within those ten days, notifies the
Contractor of his wish for a meeting.
41.3 An update of the program shall be a program showing the actual progress achieved on each activity
and the effect of the progress achieved on the timing of the remaining work, including any changes
to the sequence of the activities.
41.4 The Contractor shall submit to the Engineer for approval an updated program at intervals no longer
than the period stated in the SCC. If the Contractor does not submit an updated Program within this
period, the Engineer may withhold the amount stated in the SCC from the next payment certificate

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and continue to withhold this amount until the next payment after the date on which the overdue
Program has been submitted.
41.5 The approval of the program by the Engineer shall not relieve the Contractor from any of his
obligations under the contract. The Contractor may revise the program and submit it to the Engineer
again at any time. A revised program shall show the effect of modifications and Compensation
Events.
41.6 No material alteration to the program shall be made without the approval of the Engineer. If,
however, the progress of the works does not conform to the program, the Engineer may instruct the
Contractor to revise the program and submit the revised program to him for approval.

42. Contractor's Drawings

42.1 The Contractor shall submit to the Engineer for approval:

(a) Such drawings, documents, samples and /or models as may be specified in the contract within
the time limits laid down therein or in the program of implementation of tasks;
(b) Such drawings as the Engineer may reasonably require for the implementation of tasks.
(c) In the case of bridges and other reinforced concrete structures, the Contractor shall carry out
the requisite soil surveys before commencing work on the foundations. The Contractor must
submit the results of these surveys and the calculations for the foundations, in triplicate, to
the Engineer at least one month before commencing construction of the works in question.
(d) The Contractor shall prepare, at its own expense, all design and construction drawings and
other documents and objects necessary for the proper execution of the Contract, and in
particular drawings and design calculations and the reinforcement drawings for reinforced
concrete structures. The Contractor shall submit, in triplicate, construction, design and
reinforcement drawings, design calculations and any other documents or objects it is to
provide for the Engineer’s approval at least one month before commencing construction of
the works in question.
Within 15 days of receiving the drawings, design calculations, objects and other documents
required under (c) and (d), the Engineer shall return them to the Contractor with either his
endorsement or his remarks.
42.2 If the Engineer fails to notify his decision of approval referred to in GCC Clause 41.1 within the
time limits referred to in the contract or the approved program of implementation of tasks, such
drawings, documents, samples or models shall be deemed to be approved at the end of the time
limits specified. If no time limit is specified, they shall be deemed to be approved 30 days after
receipt.
42.3 Approved drawings, documents, samples and models shall be signed or otherwise identified by the
Engineer and shall not be departed from except as otherwise instructed by the Engineer. Any
Contractor's drawings, documents, samples or models which the Engineer fails to approve, shall be
forthwith modified to meet the requirements of the Engineer and resubmitted by the Contractor for
approval. Within 15 days of being notified of the Engineer’s remarks, the Contractor shall make the
requisite corrections, adjustments etc. to the documents, drawings, design calculations etc. The
corrected or adjusted documents, drawings, design calculations etc. shall be resubmitted for the
Engineer’s approval under the same procedure.
42.4 The Contractor shall supply additional copies of approved drawings in the form and number stated
in the contract or in subsequent administrative orders.

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42.5 The approval of the drawings, documents, samples or models by the Engineer shall not relieve the
Contractor from any of his obligations under the contract.
42.6 The Engineer shall have the right at all reasonable times to inspect all contract drawings, documents,
samples or models at the Contractor's premises.
42.7 Before provisional acceptance of the works, the Contractor shall supply operation and maintenance
manuals together with drawings, which shall be in such detail as will enable the Public Body to
operate, maintain, adjust and repair all parts of the works. Unless otherwise stated in the Special
Conditions, the manuals and drawings shall be in the language of the Contract. The works shall not
be considered to be completed for the purpose of provisional acceptance until such manuals and
drawings have been supplied to the Public Body.

43. Sufficiency of Bid Prices

43.1 The Contractor shall be deemed to have inspected and examined the Site and its surroundings and
to have satisfied himself before submitting his Bid, as to the nature of the ground and sub-soil, and
to have taken into account the form and nature of the Site, the extent and nature of the work and
materials necessary for the completion of the works, the means of communication with and access
to the site, the accommodation he may require and in general to have obtained for himself all
necessary information as to risks, contingencies and all other circumstances influencing or affecting
his tender.
43.2 The Contractor shall be deemed to have satisfied himself before submitting his tender as to the
correctness and sufficiency of the tender and of the rates and prices stated in the bill of quantities
or price schedule which shall, except in so far as it is otherwise provided in the Contract, cover all
his obligations under the contract.
43.3 Since the Contractor is deemed to have determined his prices on the basis of his own calculations,
operations and estimates, he shall carry out without additional charge any work which is the subject
of any item whatsoever in his tender for which he neither indicates a unit price nor a firm sum.

44. Exceptional Risks

44.1 If during the execution of the works the Contractor encounters artificial obstructions or physical
conditions which could not reasonably have been foreseen by an experienced Contractor, and if the
Contractor is of the opinion that additional costs will be incurred and/or an extension of the period
of implementation of the tasks will be necessary as a result of this, he shall give notice to the
Engineer in accordance with GCC Clauses 69 and/or 73. The Contractor shall specify in such notice
the artificial obstructions and/or physical conditions, giving details of the anticipated effects thereof,
the measures he is taking or intends to take and the extent of the anticipated delay in or interference
with the execution of the works.
44.2 Following receipt of the notice, the Engineer may inter alia:
(a) Require the Contractor to provide an estimate of the cost of the measures he is taking or
intends to take;
(b) Approve measures referred to in GCC Sub-Clause 44.2 (a) with or without modification;
(c) Give written instructions as to how the artificial obstructions or physical conditions are to be
dealt with;
(d) Order a modification, a suspension, or termination of the contract.

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44.3 To the extent that the Engineer shall decide that the whole or part of the said artificial obstructions
or physical conditions could not reasonably have been foreseen by an experienced Contractor, the
Engineer shall:
(a) take into account any delay suffered by the Contractor as a result of such obstructions or
conditions in determining any extension of the period of implementation of tasks to which
the Contractor is entitled under GCC Clause 73; and/or
(b) in case of artificial obstructions or physical conditions other than weather conditions,
determine additional payments due to the Contractor in accordance with GCC Clause 69.
44.4 Weather conditions shall not entitle the Contractor to claims under GCC Clause 69.
44.5 If the Engineer decides that the artificial obstructions or physical conditions could, in whole or in
part, have been reasonably foreseen by an experienced Contractor, he shall so inform the Contractor
as soon as practicable.

45. Health and Safety on Sites

45.1 The Contractor shall have the right to forbid access to the Site to any person not involved in the
performance of the contract, with the exception of persons authorized by the Engineer or the Public
Body.
45.2 The Contractor shall ensure the safety on sites during the whole period of execution and shall be
responsible for taking the necessary steps, in the interests of his employees, agents of the Public
Body and third parties, to prevent any loss or accident which may result from carrying out the works.
45.3 The Contractor shall take all essential steps, on his own responsibility and at his expense, to ensure
that existing structures and installations are protected, preserved and maintained. He shall be
responsible for providing and maintaining at his expense all lighting, protection, fencing and
security equipment which proves necessary for the proper implementation of the tasks or which
may reasonably be required by the Engineer.
45.4 If, during the implementation of the tasks, urgent measures are necessary to obviate any risk of
accident or damage or to ensure security following any accident or damage, the Engineer shall give
formal notice to the Contractor to do what is necessary. If the Contractor is unwilling or unable to
undertake the necessary measures, the Engineer may carry out the work at the expense of the
Contractor to the extent that the Contractor is liable.
45.5 While carrying out the Works, the Contractor shall comply, and shall ensure that its employees
comply with, the requirements of relevant Health and Safety and other relevant legislation,
45.6 The Contractor shall nominate a Health and Safety Representative to liaise with the Engineer on all
Health and Safety matters.
45.7 The Contractor’s staff shall follow a system of accident recording in accordance with the
Contractor’s own accident reporting procedures.
45.8 All notifiable accidents shall immediately be brought to the attention of the Engineer.
45.9 The Contractor shall ensure the co-operation of its personnel in all prevention measures designed
against fire, or any other hazards, and shall notify the Public Body of any change in the Contractor's
working practices or other occurrences likely to increase such risks or to cause new hazards.
45.10 The Contractor shall provide such first aid facilities and ensure that his staffs abide by such first aid
procedures as shall be required by the Public Body.

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46. Safeguarding Adjacent Properties

46.1 On his own responsibility and at his expense, the Contractor shall take all the precautions required
by good construction practice and by the prevailing circumstances to safeguard adjacent properties
and avoid causing any abnormal disturbance therein.
46.2 The Contractor shall indemnify the Public Body against the financial consequences of all claims by
neighboring landowners or residents to the extent that the Contractor is liable and to the extent that
the damage to adjacent properties is not the result of a hazard created through the design or method
of construction imposed by the Public Body or the Engineer upon the Contractor

47. Interference with Traffic

47.1 The Contractor shall ensure that the works and installations do not cause damage to, or obstruct
traffic on, communication links such as roads, railways, waterways and airports, except as permitted
under the SCC. He shall, in particular, take account of weight restrictions when selecting routes and
vehicles.
47.2 Any special measures which the Contractor considers necessary or which are specified in the SCC
or which are required by the Public Body in order to protect or strengthen sections of roads, tracks
or bridges, shall be at the expense of the Contractor, whether or not they are carried out by the
Contractor. The Contractor shall inform the Engineer of any special measures he intends to take
before carrying them out. The repair of any damage caused to roads, tracks or bridges by the
transport of materials, plant or equipment shall be at the expense of the Contractor.

48. Cables and Conduits

48.1 Where, in the course of carrying out the works, the Contractor encounters bench-marks indicating
the course of underground cables, conduits and installations, he shall keep such bench-marks in
position or replace them, should execution of the works have necessitated their temporary removal.
Such related operations require the authorization of the Engineer.
48.2 The Contractor shall be responsible for the preservation, removal and replacement, as the case may
be, of the cables, conduits and installations specified by the Public Body in the contract and for the
cost thereof.
48.3 Where the presence of cables, conduits and installations has not been specified in the contract but
is revealed by bench-marks and references, the Contractor shall be under a general duty of care and
similar obligations regarding preservation, removal and replacement to those set out above. In this
case, the Public Body shall compensate him for expenditure, to the extent that such work is
necessary for the execution of the contract.
48.4 However, the obligations to remove and replace cables, conduits and installations and the
expenditure resulting therefrom shall not be the responsibility of the Contractor if the Public Body
decides to accept that responsibility. The same shall apply where this obligation and the expenditure
resulting therefrom devolve upon another specialist administration or an agent.
48.5 When any work on the site is likely to cause disturbances in or damage to a public utility service,
the Contractor shall immediately inform the Engineer in writing, giving a reasonable period of
notice so that suitable measures can be taken in time to allow work to continue normally.

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49. Setting-out of the Works

49.1 The Contractor shall be responsible for:

(a) the accurate setting-out of the Works in relation to original marks, lines and levels of
reference given by the Engineer;
(b) the correctness, of the position, levels, dimensions and alignment of all parts of the Works;
and
(c) the provision of all necessary instruments, appliances and labor in connection with the
foregoing responsibilities.
49.2 If, at any time during the execution of the Works, any error appears in the position, levels,
dimensions or alignment of any part of the Works, the Contractor, shall, if the Engineer so requires,
at the Contractor's cost, rectify such error to the satisfaction of the Engineer, unless such error is
based on incorrect data supplied by the Engineer, in which case the Public Body shall be responsible
for the cost of rectification.
49.3 The checking of any setting-out or of any line or level by the Engineer shall not in any way relieve
the Contractor of his responsibility for the accuracy thereof and the Contractor shall carefully
protect and preserve all bench-marks, sight-rails, pegs and other items used in setting-out the Works.

50. Demolished Materials

50.1 Where the contract includes demolition work, materials and articles obtained therefrom shall, unless
the SCC and /or the law of the Federal Democratic Republic of Ethiopia otherwise provide and
subject to the provisions of GCC Clause 51, be the property of the Contractor.
50.2 If the SCC reserve to the Public Body the right of ownership of materials or all or part of the articles
obtained from the demolition work, the Contractor shall take all the necessary precautions to ensure
that these are preserved. He shall be liable for any destruction of, or damage to, such materials or
articles caused by him or his agents.
50.3 Irrespective of the use to which the Public Body intends to put the materials or articles, in respect
of which he reserves the right of ownership, all costs incurred in transporting and storing them and
all warehouse charges at the place indicated by the Engineer shall be borne by the Contractor for
any carriage not exceeding 100 meters.
50.4 Except where the SCC provide otherwise, the Contractor shall, at his expense, progressively remove
rubble and other demolition materials, rubbish and debris from the Site.

51. Discoveries

51.1 Discoveries of any interest whatsoever made during excavation or demolition work shall be brought
immediately to the attention of the Engineer. The Engineer shall decide how such discoveries are
to be dealt with, taking due account of the law of the Federal Democratic Republic of Ethiopia.
51.2 The Public Body reserves the right of ownership of materials found during the excavation and
demolition work carried out on land belonging to him, subject to compensating the Contractor for
any special efforts.
51.3 Artifacts, antiquities and natural, numismatic, or other objects which are of scientific interest, and
also rare objects or objects made of precious metals found during excavation or demolition work
shall be the property of the Public Body.

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51.4 In the event of disagreements, the Public Body shall have sole authority to decide as to the
qualifications set out in GCC Clauses 51.1 and 51.3.

52. Temporary Works

52.1 The Contractor shall carry out at his expense all the temporary works to enable the Works to be
carried out. He shall submit specification and drawings showing the proposed temporary work to
the Engineer, who is to approve them if they comply with the specification and drawings. The
Contractor shall take into account any observations made to him by the Engineer while assuming
responsibility for these drawings.
52.2 The Contractor shall be responsible for design of Temporary Works.
52.3 The Engineer’s approval shall not alter the Contractor’s responsibility for design of the temporary
works.
52.4 The Contractor shall obtain approval of third parties to the design of the temporary works, where
required.
52.5 Where the design of particular temporary works is specified in the SCC to be the responsibility of
the Public Body, the Engineer shall provide the Contractor with all drawings necessary in reasonable
time to enable the Contractor to undertake the temporary works in accordance with his program. In
such cases, the Public Body shall be solely responsible for the safety and adequacy of the design.
However, the Contractor shall be responsible for the proper construction.

53. Soil Studies

53.1 Subject to the SCC and to the technical specifications, the Contractor shall make available to the
Engineer, the personnel and equipment necessary for carrying out any soil survey which the
Engineer considers reasonably necessary. The Contractor shall be compensated for the actual cost
of the manpower and equipment used or made available in such work, if not already provided for
in the contract.

54. Overlapping Contracts

54.1 The Contractor shall, in accordance with the requirements of the Engineer, afford all reasonable
opportunities for carrying out their work to any other Contractors employed by the Public Body or
any other public authorities who may be employed on or near the Site in the execution of any work
not included in the contract, or of any contract which the Public Body may enter into in connection
with, or ancillary to, the works.
54.2 If, however, the Contractor, on the written request of the Engineer, makes available to any such
Contractor, or public authority, or to the Public Body, any roads or ways for the maintenance of
which the Contractor is responsible, or permits the use by any such other persons of the Contractor's
temporary works, scaffolding or other equipment on the site, or provides any other service of
whatsoever nature, which was not provided for in the contract, the Public Body shall pay to the
Contractor in respect of such use or service, such sums and/or grant such extension of time, as shall,
in the opinion of the Engineer, be reasonable.
54.3 The Contractor shall not by reason of this Clause be relieved of any of his obligations under the
Contract nor shall he be entitled to any claims other than those provided for in GCC Clause 54.2.

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54.4 In no circumstances may difficulties arising with regard to one contract entitle the Contractor to
modify or delay implementation of other contracts. Similarly, the Public Body may not take
advantage of such difficulties to suspend payments due under another contract.

55. Patents and Licenses

55.1 Except where otherwise provided in the SCC, the Contractor shall indemnify the Public Body and
the Engineer against any claim resulting from the use as specified in the contract of patents, licenses,
drawings, designs, models, or brand or trade marks, except where such infringement results from
compliance with the design or specification provided by the Public Body and /or the Engineer.

56. Accounting, Inspection and Auditing

56.1 The Contractor shall keep, and shall cause its Sub-Contractors to keep, accurate and systemic
accounts and records in respect of the Contract, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly identify all relevant time charges
and costs.
56.2 For the purpose of the examination and certification of the Public Body's accounts; or any
examination of the economy, efficiency and effectiveness with which the Public Body has used its
resources, the Federal Auditor General and the Public Procurement and Property Administration
Agency or its auditors may inspect all accounts and records relating to the performance of the
Contract and the submission of the Proposal to provide the Works which are owned, held or
otherwise within the control of the Contractor and may require the Contractor to produce such oral
or written explanation as he considers necessary. The Contractor acknowledges that it will fully
cooperate with any counter fraud policy or investigation carried out by authorized body at any time.

57. Data Protection

57.1 The Contractor shall comply with all applicable data protection legislation. In particular the
Contractor agrees:
(a) To maintain appropriate technical and organizational security measures;
(b) To only process Personal Data for and on behalf of the Public Body, in accordance with the
instructions of the Public Body and for the purpose of performing its obligations under the
Contract;
(c) To allow the Public Body to audit the Contractor's compliance with the requirements of this
Clause on reasonable notice and/or to provide the Public Body with evidence of its
compliance with the obligations set out in this Clause.
57.2 The Contractor agrees to indemnify and keep indemnified the Public Body against all claims and
proceedings and all liability, loss, costs and expenses incurred in connection therewith by the Public
Body as a result of any claim made or brought by any individual or other legal person in respect of
any loss, damage or distress caused to that individual or other legal person as a result of the
Contractor's unauthorized processing, unlawful processing, destruction of and/or damage to any
Personal Data processed by the Contractor, its employees or agents in the Contractor's performance
of the Contract or as otherwise agreed between the Parties.

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58. Performance Security

58.1 The Contractor shall, within fifteen (15) days from signing the contract, provide a Performance
Security for the due performance of the Contract in the amount specified in the SCC.
58.2 Notwithstanding the provision of Sub-clause above a conditional insurance bond shall be accepted
as Performance Security.
58.3 The proceeds of the Performance Security shall be payable to the Public Body as compensation for
any loss resulting from the Contractor’s failure to complete its obligations under the Contract.
58.4 The Performance Security shall be denominated in currency specified in the SCC, and shall be in
the form of cash, cheque certified by a reputable bank, letter of credit, or Bank Guarantee in the
format specified in the SCC.
58.5 No payments shall be made in favor of the Contractor prior to the provision of the Performance
Security. The Performance Security shall continue to remain valid until the contract has been fully
and properly implemented.
58.6 During the performance of the contract, if the natural or legal person providing the Performance
Security is not able to abide by his commitments, the Performance Security shall cease to be valid.
The Public Body shall give formal notice to the Contractor to provide a new Performance Security
on the same terms as the previous one. Should the Contractor fail to provide a new Performance
Security the Public Body may terminate the Contract.
58.7 The Public Body shall demand payment from the Performance Security of all sums for which the
guarantor is liable under the Performance Security due to the Contractor's default under the
Contract, in accordance with the terms of the Performance Security and up to the value thereof. The
guarantor shall, without delay, pay those sums upon demand from the Public Body and may not
raise any objection for any reason whatsoever. Prior to making any claim under the Performance
Security, the Public Body shall notify the Contractor stating the nature of the default in respect of
which the claim is to be made.
58.8 The Performance Security shall be discharged by the Public Body and returned to the Contractor
not later than twenty-eight (28) days following the date of issuing of the signed Final Statement of
Account referred to in GCC Clause 65, for its total amount except for amounts which are the subject
of amicable settlement of disputes, unless specified otherwise in the SCC.
58.9 Notwithstanding the provision of GCC Sub-Clause 58.2 above, the Performance Security may be
returned to the Contractor where the Procurement Endorsing Committee ascertains that the
noncompliance of the Contractor does not affect the interest of, or entail additional cost on the
Public Body and is not due to the fault of the Contractor.
58.10 The Public Body shall be required to submit any document in its possession in relation to a
procurement in which it authorizes the return of the Performance Security to the Contractor and
account for its action under the preceding GCC Sub-Clause 58.9 of this GCC to the Public
Procurement and Property Administration Agency or other competent body if and when required to
do so.

E. Payments to the Contractor

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59. General Principles

59.1 Payments shall be made in currency as specified in the SCC. The SCC shall lay down the
administrative or technical conditions governing advance payments, interim and/or final payments
made in accordance with the GCC.
59.2 Payments due by the Public Body shall be made to the bank account mentioned on the Bidder
Certification of Compliance form completed by the Contractor.
59.3 Payments to the Contractor of the amounts due under each of the interim payment certificates and
the final statement of account issued by the Engineer shall be made by the Public Body within 90
days of such certificate of statement being delivered to the Public Body. The date of payment shall
be the date on which the paying institution's account is debited. The payment certificate shall not
be admissible if one or more essential requirements are not met.
59.4 Interim payment certificates or final statement of account must be accompanied with copies of
invoices and other appropriate supporting materials of the amounts payable.
59.5 The Contractor's invoice shall be correctly rendered if:
(a) The invoice is addressed to the Public Body's officer specified in the Contract to receive
invoices and identifies the number of relevant Contract;
(b) The invoice includes date of issuance and its serial number;
(c) The amount claimed in the invoice is due for payment;
(d) The amount specified in the invoice is correctly calculated in accordance with the Contract;
(e) The invoice includes the name and address of Contractor to whom payment is to be sent;
(f) The invoice includes the name, title, and phone number of person to notify in the event of
defective invoice;
(g) The invoice includes Contractor's bank account information, and
(h) The invoice is, where appropriate, certified as sales tax exempt.
Failure to provide such information will entitle the Public Body's to delay payment until such
information is provided.
59.6 The period referred to in GCC Clause 59.3 may be suspended by notifying the Contractor that the
payment certificate or the final statement of accounts cannot be fulfilled because the sum is not due,
because appropriate substantiating documents have not been provided or because there is evidence
that the expenditure might not be eligible. In the latter case, an inspection may be carried out on the
spot for the purpose of further checks. The Contractor shall provide clarifications, modifications or
further information within 30 days of being asked to do so. Within 30 days of receipt of the
clarification, the Engineer shall decide and issue if need be a revised payment certificate or a final
statement of account and the payment period shall continue to run from this date.
59.7 The Contractor undertakes to repay any amounts paid in excess of the final amount due to the Public
Body before the deadline indicated in the debit note which is 45 days from the issuing of that note.
59.8 Should the Contractor fail to make repayment within the deadline set by the Public Body, the Public
Body may (unless the Contractor is a government-owned enterprise) increase the amounts due by
adding interest at the rediscount rate applied by the National bank of Ethiopia on the first day of the
month in which the time-limit expired, plus three and a half percentage points. The default interest
shall be incurred over the time which elapses between the date of the payment deadline set by the
Public Body and the date on which payment is actually made. Any partial payments shall first cover
the interest thus established.

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59.9 Amounts to be repaid to the Public Body may be offset against amounts of any kind due to the
Contractor. This shall not affect the parties' right to agree on payment in installments. Bank charges
involved in the repayment of amounts due to the Public Body shall be borne entirely by the
Contractor.

60. Advance Payment

60.1 If the SCC so provide, advance payment shall be granted to the Contractor, at his request, for
operations connected with the implementation of the tasks, in the cases listed hereinafter:
(a) as a lump-sum advance enabling Contractor to meet expenditure resulting from the
commencement of the contract;
(b) if Contractor affords proof of the conclusion of a contract for the purchase or order of
materials, plant, equipment, machines and tools, necessary for the execution of the contract,
and of any other substantial prior expenses such as the acquisition of patents or study costs.
60.2 The SCC shall state the amount of the advance payment which shall not exceed 30% of the total
contract price.
60.3 No advance payment shall be granted until:
(a) The conclusion of the Contract;
(b) Provision to the Public Body by the procedure of the Performance Security in accordance
with GCC Clause 58; and by
(c) Provision to the Public Body by the Contractor of an advance payment security in an amount
equal to the advance payment they receive in the form of a certified cheque or unconditional
bank guarantee at their option from a reputable bank or letter of guarantee written by a
competent body organizing and overseeing small and micro enterprises established under the
relevant law.
60.4 Advance payment security shall remain effective until the advance payment has been completely
repaid by the Contractor out of interim payments under the contract.
60.5 The Contractor shall use the advance payment only to pay for Equipment, Plant, Materials, and
mobilization expenses required specifically for execution of the Contract. The Contractor shall
demonstrate that advance payment has been used in this way by supplying copies of invoices or
other documents to the Engineer. Should the Contractor misuse any portion of the advance payment,
it shall become due and repayable immediately and no further advance payments will be made to
him.
60.6 Should the advance payment security cease to be valid and the Contractor fail to re-validate it, either
a deduction equal to the amount of the advance payment may be made by the Public Body from
future payments due to the Contractor under the contract, or the Public Body may apply the
provisions of GCC Clause 58.6.
60.7 If the contract is terminated for any reason whatsoever, the guarantees securing the advance
payment may be invoked forthwith in order to repay the balance of the advance payment still owed
by the Contractor, and the guarantor shall not delay payment or raise objection for any reason
whatever.
60.8 The advance payment security provided for in this GCC Clause shall be released as and when
advance payment is repaid.
60.9 Further conditions and procedures for granting and repaying advance payment shall be as laid down
in the SCC.

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61. Retention Monies

61.1 The sum which shall be retained from interim payments by way of guarantee to meet the
Contractor's obligations during the Defects Liability Period, and the detailed rules governing that
guarantee, shall be stipulated in the SCC, provided that it shall, in no case, exceed 10% of the
contract price.
61.2 Subject to the approval of the Public Body, the Contractor may, if he so wishes, substitute, not later
than the date fixed for the commencement of the works, these retention sums by a retention
guarantee issued in accordance with GCC Clause 58.
61.3 The sum retained or the retention guarantee shall be released within 45 days of the issuing of the
signed final statement of account referred to in GCC Clause 65.

62. Price Adjustments

62.1 Adjustments of contract prices shall be allowed after twelve (12) months from the effective date of
the Contract where it is verified that the performance of the contract requires more than 18 months.
62.2 Request for price adjustment in relation to a particular work items under this Contract may be filed
by the Contractor after twelve (12) months from the effective date of the Contract where it is verified
that the performance of the contract requires more than 18 months, which adjusted price takes effect
as the new Contract Price in relation to that work item on the expiration of 30 days from the date
on which the Public Body receives notification of that adjusted price from the Contractor, unless
another date is agreed in writing between the Parties.
62.3 All prices shall be firm unless the Contractor has provided claim for price adjustment. The
Contractor may invoke this provision at any time during the Contract by notice in writing to the
Engineer.
62.4 The Public Body can increase or decrease the Contract Price amount as described by this Clause.
62.5 Price Adjustment shall be applicable as payable in full for the original scheduled completion period.
62.6 In the event the completion of contract exceeds the original scheduled period:
(a) In case of default on the part of the Contractor causing delay in original scheduled
completion, the rate of Price Adjustment will be frozen at the original scheduled date of
completion; however Price Adjustment will be applicable till actual completion. While
computing Price Adjustment beyond the scheduled completion period, in the event the rate
is reduced, then that reduced rate will be applied.
(b) The Price Adjustment will be payable in full for the extended period if the Contractor has
been granted an extension of time for no fault on the part of the Contractor, duly approved
by the Public Body.
62.7 Unless specifically stated otherwise in the Contract, the basis for compensation will be only those
categories of inputs, which are specifically listed as specified items in the SCC.
62.8 An adjustment of the Contract Price, depending of selected categories of contract price, shall be
limited to an amount which takes account of price indexes or price indicators issued by Ethiopian
Central Statistical Agency or Public Procurement and Property Administration Agency.
62.9 Notwithstanding the provision of GCC Sub-Clause above, price information available from a
renowned local producer or competent foreign institution may be used in case the Ethiopian Central

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Statistical Agency or Public Procurement and Property Administration Agency are not in a position
to issue current price indexes,
62.10 Contractor shall submit to the Public Body for review and approval all calculations and supporting
information necessary to determine the price adjustment.
62.11 Adjustments in compensation may be either plus or minus depending on the differences between
the Benchmark Price Index and the Monthly Price Index.
62.12 To determine the adjustment on each item any such price variation shall be calculated in accordance
with the following formula by applying the combination of above said criteria:

PA   NV  A
MLI  BLI   B MMI  BMI   C MEI  BEI   D MFI  BFI BC Q
 BLI BMI BEI BFI 

Where:
PA = The amount of the Price adjustment to be paid to, or recovered from, the
Contractor, in currency specified in SCC;
NV= The fraction which represents Non Variable element of the Contract Price that is
free of contract price adjustment, as specified in the Contractor's Bid;
A= The fraction of the Contract Price subject to adjustment in accordance with
movements of the selected Average Labor Category Earnings Index;
MLI = The most recently available selected Average Labor Category Earnings Index on the
date on which the Public Body received notification of the proposed increased price from
the Contractor;
BLI = Benchmark Average Labor Category Earnings Index applicable to the Works either:
(a) at the bid closing date, or
(b) if the Contract Price has been adjusted previously, the date on which the Public
Body received notification from the Contractor in respect of the last adjustment to
effect the current Contract Price;
B= The fraction of the Contract Price subject to adjustment in accordance with
movements of the selected Material Price Index
MMI = The most recently available selected Material Price Index on the date on which the
Public Body received notification of the proposed increased price from the Contractor;
BMI = Benchmark selected Material Price Index applicable to the Works either:
(a) at the bid closing date, or
(b) if the Contract Price has been adjusted previously, the date on which the Public
Body received notification from the Contractor in respect of the last adjustment to
effect the current Contract Price;
C= The fraction of the Contract Price subject to adjustment in accordance with
movements of the selected Equipment Price Index
MEI = The most recently available selected Equipment Price Index on the date on which the
Public Body received notification of the proposed increased price from the Contractor;
BEI = Benchmark selected Equipment Price Index applicable to the Works either:
(a) at the bid closing date, or
(b) if the Contract Price has been adjusted previously, the date on which the Public
Body received notification from the Contractor in respect of the last adjustment to
effect the current Contract Price;
D= The fraction of the Contract Price subject to adjustment in accordance with
movements of the Average Fuel Price Index

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MFI = The most recently available Average Fuel Price Index on the date on which the Public
Body received notification of the proposed increased price from the Contractor;
BFI = Benchmark Average Fuel Price Index applicable to the Works either:
(a) at the bid closing date, or
(b) if the Contract Price has been adjusted previously, the date on which the Public Body
received notification from the Contractor in respect of the last adjustment to effect
the current Contract Price;
BC = Current Contract Price applicable to the Works
Q= Quantity;
And where:
(a) NV+A+B+C+D are equal to 1.00
62.13 The fraction for each specified element and exact combination of elements that will be applied in
the formula for price adjustment shall be determined in the SCC.
62.14 An increase in the Contract Price takes effect as the new Contract Price in relation to the selected
category on the first day of the next Payment Period following receipt of an application for increase
provided the application is received no later than 14 days prior to the commencement of that
Payment Period.
62.15 An increase in the Contract Price takes effect as the new Contract Price in relation to the selected
categories of inputs on the expiration of 30 days from the date on which the Public Body receives
notification of the increased price from the Contractor, unless another date is agreed in writing
between the Parties;
62.16 When the Contractor varies the Contract Price of a Product or Service it must supply a copy of a
revised Pricing Schedule which incorporates the proposed changes in price and specifies the date
on which the proposed variation in price is to take effect in accordance with GCC Sub-Clauses
62.14 and 62.15.
62.17 The Contractor shall, when it notifies or requests a price adjustment under GCC Sub-Clause 62.12,
provide to the Public Body such Document or other information as the Contractor considers
appropriate for the purpose of substantiating the requested price adjustment.
62.18 Where the Public Body questions a price increase notified or requested under GCC Sub-Clause
62.12, and the Contractor is not able, on the basis of the information it provided to the Public Body,
to substantiate to the Public Body any, or a part of, the notified or requested price adjustment, the
Contract Price shall be increased by only so much as the Contractor is able to substantiate and:
(a) the substantiated increased Contract Price shall take effect as the new Contract Price in
relation to the Works as the case may be, on the date referred to in GCC Sub-Clause 62.14 or
62.15 unless another date is agreed in writing between the Parties; and
(b) the Contractor shall, if it has not already done so, supply a suitably revised Pricing Schedule
in accordance with the requirements of GCC Sub-Clause 62.16.
62.19 Any discount offered by the Contractor under this Agreement cannot be reduced during the Term
of this Contract without the agreement in writing of the Public Body.

63. Valuation of Works

63.1 The following methods shall apply to the valuation of works:

(a) For unit-price (admeasurement) contracts:
(i) The amount due under the contract shall be calculated by applying the unit rates to the
quantities actually executed for the respective items, in accordance with the Contract;

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(ii) The quantities set out in the bill of quantities shall be the estimated quantities of the
works, which shall not be taken as the actual and correct quantities of the works to be
executed by the Contractor in fulfillment of his obligations under the Contract;
(iii) The Engineer shall determine by measurement the actual quantities of the works
executed by the Contractor, and these shall be paid for in accordance with GCC Clause
64. Unless otherwise provided in the SCC no additions shall be made to the items in the
bill of quantities except as a result of a modification in accordance with GCC Clause
15 or another provision of the Contract entitling the Contractor to additional payment;
(iv) The Engineer shall, when he requires any parts of the works to be measured, give
reasonable notice to the Contractor to attend, or to send a qualified agent to represent
him. The Contractor or his agent shall assist the Engineer in making such measurements
and shall furnish all particulars required by the Engineer. Should the Contractor not
attend, or omit to send such agent, the measurement made by the Engineer or approved
by him shall be binding on the Contractor;
(b) For lump-sum contracts, the amount due under the Contract shall be determined on the basis
of the breakdown of the overall contract price, or on the basis of a breakdown expressed as a
percentage of the contract price corresponding to completed stages of the works. Where items
are accompanied by quantities, these shall be firm quantities for which the Contractor has
submitted his all-in price, and shall be paid for irrespective of the quantities of work actually
carried out.

64. Interim Payment

64.1 Unless otherwise specified in the SCC, the Contractor shall submit monthly statement for interim
payment to the Engineer at the end of each period referred to in GCC Clause 64.7 in a form approved
by the Engineer. The monthly statement shall include the following items, as applicable:
(a) The estimated contract value of the permanent works implemented up to the end of the period
in question;
(b) An amount reflecting any price adjustment pursuant to GCC Clause 62;
(c) An amount to be withheld as retention sum under GCC Clause 61;
(d) Any credit and/or debit for the period in question in respect of plant and materials on Site
intended for, but not yet incorporated in, the permanent works in the amount and under the
conditions set out in GCC Clause 64.2;
(e) An amount to be deducted on account of the advance payment repayment under the
provisions of GCC Clause 60; and
(f) Any other sum to which the Contractor may be entitled under the Contract.
64.2 The Contractor shall be entitled to such sums as the Engineer may consider proper in respect of
plant and materials intended for, but not yet incorporated in, the permanent works provided that:
(a) The plant and materials conform with the specifications for the permanent works and are set
out in batches in a way that they may be recognized by the Engineer;
(b) Such plant and materials have been delivered to the Site, and are properly stored and protected
against loss or damage or deterioration to the satisfaction of the Engineer;
(c) The Contractor's record of requirements, orders, receipts and use of plant and materials under
the contract are kept in a form approved by the Engineer and such records are available for
inspection by the Engineer;
(d) The Contractor submits with his statement, the estimated value of the plant and materials on
Site together with such documents as may be required by the Engineer for the purpose of

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valuation of the plant and materials and providing evidence of ownership and payment
therefore; and
(e) Where the SCC so provide, ownership of the plant and materials referred to in GCC Clause
83 shall be deemed to be vested in the Public Body.
64.3 Approval by the Engineer of any interim payment certified by him in respect of plant and materials
pursuant to this GCC Clause shall be without prejudice to the exercise of any power of the Engineer
under the Contract to reject any plant or materials which are not in accordance with the provisions
of the Contract.
64.4 The Contractor shall be responsible for any loss or damage to, and for the cost of storing and
handling of, such plant and materials on site and shall effect such additional insurance as may be
necessary to cover the risk of such loss or damage from any cause.
64.5 Within 30 days of receipt of the said statement for interim payment, it shall be approved or amended
in such manner that, in the Engineer's opinion, the application reflects the amount due to the
Contractor in accordance with the Contract. In cases where there is a difference of opinion as to the
value of an item, the Engineer's view shall prevail. On determination of the amount due to the
Contractor, the Engineer shall, within the same 30 days deadline, issue and transmit to the Public
Body for payment and to the Contractor for information, an Interim Payment Certificate for the
amount due to the Contractor and shall inform the Contractor of the works for which payment is
being made.
64.6 The Engineer may, by an Interim Payment Certificate, make any corrections or modifications to
any previous certificate issued by him and shall have power to modify the valuation in or withhold
the issue of, any Interim Payment Certificate if the works or any part thereof is not being carried
out to his satisfaction.
64.7 Unless the SCC provide otherwise, the frequency shall be one interim payment per month.

65. Final Statement of Account

65.1 Unless otherwise agreed in the SCC, the Contractor shall not later than 90 days after the issue of
the Final Acceptance Certificate referred to in GCC Clause 89, submit to the Engineer a draft final
statement of account with supporting documents showing in detail the value of the work done in
accordance with the Contract, together with all further sums which the Contractor considers to be
due to him under the Contract in order to enable the Engineer to prepare the final statement of
account.
65.2 Within 60 days after receipt of the draft final statement of account and of all information reasonably
required for its verification, the Engineer shall prepare the final statement of account, which
determines:
(a) the amount which in his opinion is finally due under the Contract; and
(b) after establishing the amounts previously paid by the Public Body and all sums to which the
Public Body is entitled under the Contract, the balance, if any, due from the Public Body to
the Contractor, or from the Contractor to the Public Body, as the case may be.
65.3 The Engineer shall issue to the Public Body or to its duly authorized representative, and to the
Contractor, the final statement of account showing the final amount to which the Contractor is
entitled under the Contract. The Public Body or its duly authorized representative and the Contractor
shall sign the final statement of account as an acknowledgement of the full and final value of the
work implemented under the Contract and shall promptly submit a signed copy to the Engineer.

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However, the final statement of account shall not include amounts in dispute which are the subject
of negotiations or amicable settlement.
65.4 The final statement of account signed by the Contractor shall constitute a written discharge of the
Public Body confirming that the total in the final statement of account represents full and final
settlement of all monies due to the Contractor under the Contract, other than those amounts which
are the subject of amicable settlement. However, such discharge shall become effective only after
any payment due in accordance with the final statement of account has been made and the
performance security referred to in GCC Clause 58 has been returned to the Contractor.
65.5 The Public Body shall not be liable to the Contractor for any matter or thing whatsoever arising out
of, or in accordance with, the Contract or execution of the works, unless the Contractor shall have
included a claim in respect thereof in his draft final statement of account.

66. Direct Payments to Sub-Contractors

66.1 When the Engineer receives a claim from a Sub-Contractor duly approved under GCC Clause 14 to
the effect that the Contractor has not met his financial obligations so far as the Sub-Contractor is
concerned, the Engineer shall give notice to the Contractor either to pay the Sub-Contractor or to
inform him of the reasons why payment should not be made. Should such payment not be made, or
reasons not be given within the period of notice, the Engineer may, after satisfying himself that the
work has been carried out, certify, and the Public Body shall meet the debt claimed by the Sub-
Contractor out of the sums remaining due to the Contractor. The Contractor shall remain entirely
responsible for the work in respect of which direct payment has been made.
66.2 If the Contractor gives adequate reasons for refusing to meet all or part of the debt claimed by the
Sub-Contractor, the Public Body shall only pay to the Sub-Contractor such sums as are not in
dispute. Sums claimed by the Sub-Contractor in respect of which the Contractor has given adequate
reasons for his refusal to pay shall be paid by the Public Body only after the parties have come to
an amicable settlement or after a judgment of a court has been duly notified to the Engineer.
66.3 Direct payments to Sub-Contractors shall not exceed the value at contract prices of the services
performed by the Sub-Contractors for which they request payment; the value at contract prices shall
be calculated or assessed on the basis of the bill of quantities, the price schedule or the breakdown
of the lump sum price.
66.4 Direct payments to Sub-Contractors shall be made entirely in the currency specified in SCC Clause
59.1.
66.5 The provisions of this GCC Clause shall apply subject to the requirements of the law applicable by
virtue of GCC Clause 68 concerning the right to payment of creditors who are beneficiaries of an
assignment of credit or of a collateral security.

67. Delayed Payments

67.1 Once the time-limit referred to in GCC Clause 59.3 has expired, the Contractor – unless the
Contractor is a public body which is partly or wholly financed by the Federal Government Budget
– shall upon demand, submitted within two months of receiving late payment, be entitled to late-
payment interest at the rediscount rate applied by the National bank of Ethiopia on the first day of
the month in which the time-limit expired, plus three and a half percentage points. The interest shall
be payable for the time elapsed between the expiry of the payment deadline and the date on which
the Public Body’s account is debited. .

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67.2 Any default in payment of more than 120 days from the expiry of the period laid down in GCC
Clause 67.1 shall entitle the Contractor either not to perform the Contract or to terminate it.

68. Payments to Third Parties

68.1 All orders for payments to third parties may be carried out only after an assignment made in
accordance with GCC Clause 13. The assignment shall be notified to the Public Body.
68.2 Notification of beneficiaries of the assignment shall be the sole responsibility of the Contractor.
68.3 In the event of a legally binding attachment of the property of the Contractor affecting payments
due to him under the contract, without prejudice to the time limit laid down in GCC Clause 67, the
Public Body shall have 30 days, starting from the day when it receives notification of the definitive
lifting of the obstacle to payment, to resume payments to the Contractor.

69. Claims for Additional Payment

69.1 If under the Contract there are circumstances which the Contractor considers entitle him to
additional payment, the Contractor shall:
(a) if he intends to make any claim for additional payment, give to the Engineer notice of his
intention or make such claim within 15 days after the said circumstances become known to
the Contractor, stating the reason for his claim; and
(b) submit full and detailed particulars of his claim as soon as it is reasonably practicable, but no
later than 60 days after the date of such notice, unless otherwise agreed by the Engineer. In
case the Engineer agrees to another deadline than the said 60 days, the agreed upon deadline
will in any event, require that such particulars shall be submitted no later than the date of
submission of the draft final statement of account. The Contractor shall thereafter promptly
submit such further particulars as the Engineer may reasonably require assessing the validity
of the claim.
69.2 When the Engineer has received the full and detailed particulars of the Contractor's claim that he
requires, he shall, without prejudice to GCC Clause 44.4, after due consultation with the Public
Body and, where appropriate, the Contractor, determine whether the Contractor is entitled to
additional payment and notify the parties accordingly.
69.3 The Engineer may reject any claim for additional payment which does not comply with the
requirements of this GCC Clause.

F. Performance of the Contract

70. Scope of Works

70.1 Subject to the SCC, the Works to be carried out shall be as specified in the Section 6, Schedule of
Requirements.
70.2 The Contractor shall construct and install the Works at sites and locations as are specified in the
SCC in accordance with the Specifications and Drawings or as agreed by the Parties in writing.

71. Commencement of Works

71.1 The Public Body shall fix the Start Date on which execution of the Works is to commence in the
SCC or by administrative order issued by the Engineer.

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71.2 The Start Date for commencing execution of the Works shall be not later than 120 days following
notification of award of contract unless agreed otherwise by the parties.

72. Period of Execution of Works

72.1 The period of execution of Works shall commence on the Start Date fixed in accordance with GCC
Clause 71.1 and shall be as laid down in the SCC, without prejudice to extensions of the period
which may be granted under GCC Clause 73.
72.2 The Contractor shall carry out the Works in accordance with the Program of implementation of
tasks submitted by the Contractor, as updated with the approval of the Engineer, and complete them
by the Intended Completion Date.
72.3 If provision is made for distinct periods of implementation for separate lots, in cases where one
Contractor is awarded more than one lot per contract, the periods of implementation for the separate
lots will not be accumulated.

73. Extension of Intended Completion Date

73.1 The Contractor may request an extension of the Intended Completion Date if he is or will be delayed
in completing the contract by any of the following causes:
(a) Exceptional weather conditions in the Federal Democratic Republic of Ethiopia;
(b) Artificial obstructions or physical conditions which could not reasonably have been foreseen
by an experienced Contractor;
(c) Compensation Event occurs or a change order for modification is issued which makes it
impossible for completion to be achieved by the Intended Completion Date;
(d) Administrative orders affecting the date of completion other than those arising from the
Contractor's default;
(e) Failure of the Public Body to fulfill his obligations under the Contract;
(f) Any suspension of the works which is not due to the Contractor's default;
(g) Force majeure;
(h) Any other causes referred to in these GCC which are not due to the Contractor's default.
73.2 The Contractor shall, within 15 days of becoming aware that delay may occur, notify the Engineer
of his intention to make a request for extension of the Intended Completion Date to which he may
consider himself entitled, and shall, unless otherwise agreed between the Contractor and the
Engineer, within 21 days from the notification deliver to the Engineer full and detailed particulars
of the request, in order that such request may be investigated at the time.
73.3 Within 21 days from receipt of the Contractor's detailed particulars of the request, the Engineer
shall, by written notice to the Contractor after due consultation with the Public Body and, where
appropriate, the Contractor, grant such extension of the Intended Completion Date as may be
justified, either prospectively or retrospectively, or inform the Contractor that he is not entitled to
an extension.
73.4 If the Contractor has failed to give early notification of a delay or has failed to cooperate in dealing
with a delay, the delay by this failure shall not be considered in assessing the new Intended
Completion Date.

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74. Compensation Events for Allowing Time Extension

74.1 The following shall be Compensation Events allowing for time extension:
(a) The Public Body does not give access to a part of the Site by the Site Possession Date stated
in the Contractor’s approved work program;
(b) The Public Body modifies the Schedule of other Contractors in a way that affects the work
of the Contractor under the Contract;
(c) The Engineer orders a delay or does not issue Drawings, Specifications, or instructions
required for execution of the Works on time;
(d) The Engineer instructs the Contractor to uncover or to carry out additional tests upon work,
which is then found to have no Defects;
(e) The Engineer unreasonably does not approve a subcontract to be let;
(f) The Engineer gives an instruction for dealing with an unforeseen condition, caused by the
Public Body, or additional work required for safety or other reasons.
(g) Other Contractors, public authorities, utilities, or the Public Body do not work within the
dates and other constraints stated in the Contract, and they cause delay;
(h) The advance payment is delayed;
(i) The Engineer unreasonably delays issuing Interim Payment Certificates;
(j) Other Compensation Events described in the SCC or determined by the Public Body and
force majeure.
74.2 If a Compensation Event would prevent the work being completed before the Intended Completion
Date, the Intended Completion Date shall be extended. The Engineer shall decide whether and by
how much the Intended Completion Date shall be extended.
74.3 The Contractor shall not be entitled to compensation to the extent that the Public Body’s interests
are adversely affected by the Contractor not having given early warning.

75. Acceleration

75.1 When the Public Body wants the Contractor to finish before the Intended Completion Date, the
Engineer will obtain priced proposals for achieving the necessary acceleration from the Contractor.
If the Public Body accepts these proposals, the Intended Completion Date will be adjusted
accordingly and confirmed by both the Public Body and the Contractor.
75.2 If the Contractor’s priced proposals for acceleration are accepted by the Public Body, they are
incorporated in the Contract Price and treated as a modification.

76. Management Meetings

76.1 Either the Engineer or the Contractor may require the other to attend a formal management meeting,
to discuss the Public Body's levels of satisfaction in respect of the Works carried out under the
Contract, to review the plans for remaining work, and to agree any necessary action to address areas
of dissatisfaction. The Contractor will not obstruct or withhold its agreement to any such necessary
action. Such meetings shall be attended by duly authorized and sufficiently senior employees of
both the Public Body and the Contractor together with any other relevant attendees. The Parties
shall agree a standing agenda for such Reviews.
76.2 The Engineer shall record the business of management meetings and provide copies of the record
to those attending the meeting and to the Public Body. The responsibility of the parties for actions

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to be taken shall be decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting.

77. Early Warning

77.1 The Contractor shall warn the Engineer at the earliest opportunity of specific likely future events or
circumstances that may adversely affect the quality of the work increase the Contract Price or delay
the execution of the Works. The Engineer may require the Contractor to provide an estimate of the
expected effect of the future event or circumstance on the Contract Price and Completion Date. The
estimate shall be provided by the Contractor as soon as reasonably possible.
77.2 The Contractor shall cooperate with the Engineer in making and considering proposals for how the
effect of such an event or circumstance can be avoided or reduced by anyone involved in the work
and in carrying out any resulting instruction of the Engineer.

78. Delays in Implementation of Tasks

78.1 If the Contractor fails to complete the works within the time period(s) specified in the Contract the
Public Body shall, without formal notice and without prejudice to his other remedies under the
contract be entitled to liquidated damages for every day or part thereof which shall elapse between
the end of the period specified for implementation of tasks or extended Intended Completion Date
under GCC Clause 72 and the actual date of completion, at the rate and up to the maximum amount
specified in the GCC Clause 27. If the works have been the subject of partial acceptance in
accordance with GCC Clause 86, the liquidated damages specified in the GCC Clause 27 may be
reduced in the proportion which the value of the accepted part bears to the value of the whole of the
works.
78.2 If the Public Body has become entitled to the maximum claim under GCC Clause 78.1 he may, after
giving notice to the Contractor:
(a) Seize the performance guarantee; and /or
(b) Terminate the contract; and
(c) Enter into a contract with a third party at the Contractor's cost for the provision of the balance
of the works.

79. Work Register

79.1 A work register shall, unless otherwise provided by the SCC, be kept on the site by the Engineer,
who shall enter in it at least the following information:
(a) the weather conditions, interruptions of work owing to inclement weather, hours of work,
number and type of workmen employed on the site, materials supplied, equipment in use,
equipment not in working order, tests carried out, samples dispatched, unforeseen
circumstances, as well as orders given to the Contractor;
(b) detailed statements of all the quantitative and qualitative elements of the work done and the
supplies delivered and used, capable of being checked on the Site and relevant in calculating
payments to be made to the Contractor.
79.2 The statements shall form an integral part of the work register but may, where appropriate, be
recorded in separate documents. The technical rules for drawing up the statements shall be as set
out in the SCC.

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79.3 The Contractor shall ensure that statements are drawn up, in good time and in accordance with the
SCC, in respect of work, services and supplies which cannot be measured or verified subsequently;
failing this, he shall accept the decisions of the Engineer, unless, at his own expense, he provides
evidence to the contrary.
79.4 Entries made in the work register as work progresses shall be signed by the Engineer and
countersigned by the Contractor or his representative. If the Contractor objects, he shall
communicate his views to the Engineer within 15 days following the date on which the entry or the
statements objected to be recorded. Should Contractor fail to countersign or to submit his views
within the period allowed, the Contractor shall be deemed to agree with the notes shown in the
register. The Contractor may examine the work register at any time and may, without removing the
document, make or receive a copy of entries which he considers necessary for his own information.
79.5 The Contractor shall, on request, provide the Engineer with the information needed to keep the work
register in good order.

80. Origin and Quality of Works and Materials

80.1 All goods purchased under the contract shall have their origin in any eligible source country as
defined in the Section 5 of the Bidding Documents.
80.2 The works, components and materials shall conform to the specifications, drawings, surveys,
models, samples, patterns and other requirements in the SCC which shall be held at the disposal of
the Public Body or the Engineer for the purposes of identification throughout the period of
performance.
80.3 Any preliminary technical acceptance stipulated in the SCC shall be the subject of a request sent by
the Contractor to the Engineer. The request shall indicate the reference to the contract, the lot
number and the place where such acceptance is to take place, as appropriate. The components and
materials specified in the request must be certified by the Engineer as meeting the requirements for
such acceptance prior to their incorporation in the works.
80.4 Even if materials or items to be incorporated in the works or in the manufacture of components have
been technically accepted in this way, they may still be rejected and must be replaced immediately
by the Contractor if a further examination reveals defects or faults. The Contractor may be given
the opportunity to repair and make good materials and items which have been rejected, but such
materials and items will be accepted for incorporation in the works only if they have been repaired
and made good to the satisfaction of the Engineer.

81. Inspection and Testing

81.1 The Contractor shall ensure that the components and materials are delivered to the site in time to
allow the Engineer to proceed with acceptance of the components and materials. The Contractor is
deemed to have fully appreciated the difficulties which he might encounter in this respect, and he
shall not be permitted to advance any grounds for delay in fulfilling his obligations.
81.2 The Engineer shall be entitled, either by himself or his agent, to inspect, examine, measure and test
the components, materials and workmanship, and check the progress of preparation, fabrication or
manufacture of anything being prepared, fabricated or manufactured for delivery under the contract
in order to establish whether the components, materials and workmanship are of the requisite quality
and quantity. This shall take place at the place of manufacture, fabrication, preparation or on the
site or at such other places as may be specified in the contract.
81.3 For the purposes of such tests and inspections, the Contractor shall:

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(a) provide to the Engineer, temporarily and free of charge, such assistance, test samples, parts,
machines, equipment, tools or materials and labor as are normally required for inspection and
testing;
(b) agree, with the Engineer, on the time and place for tests;
(c) provide access for the Engineer at all reasonable times to the place where the tests are to be
carried out.
81.4 If the Engineer is not present on the date agreed for tests, the Contractor may, unless otherwise
instructed by the Engineer, proceed with the tests, which shall be deemed to have been made in the
Engineer's presence. The Contractor shall forthwith forward duly certified copies of the test results
to the Engineer, who shall, if he has not attended the test, be bound by the test results.
81.5 When components and materials have passed the tests referred to in this GCC Clause, the Engineer
shall notify the Contractor or endorse the procedure's certificate to that effect.
81.6 If the Engineer and the Contractor disagree on the test results, each shall give a statement of his
views to the other within 15 days after such disagreement arises. The Engineer or the Contractor
may require such tests to be repeated on the same terms and conditions or, if either party so requests,
by an expert to be selected by common consent. All test reports shall be submitted to the Engineer
who shall communicate the results of these tests without delay to the Contractor. The results of the
re-testing shall be conclusive. The cost of the re-testing shall be borne by the party whose views are
proved wrong by the re-testing.
81.7 In the performance of his duties, the Engineer and all persons authorized by him shall disclose only
to those persons who are entitled to know of it information which he has obtained by reason of his
inspection and testing of the methods of manufacture and operation of the undertaking.

82. Rejection

82.1 Components and materials which are not of the specified quality shall be rejected. A special mark
may be applied to the rejected components or materials. This shall not be such as to alter them or
affect their commercial value. Rejected components and materials shall be removed by the
Contractor from the site within a period which the Engineer shall specify, failing which they shall
be removed by the Engineer as of right at the expense and risk of the Contractor. Any work
incorporating rejected components or materials shall be rejected.
82.2 The Engineer shall, during the progress of the works and before the works are taken over, have the
power to order or decide:
(a) the removal from the Site, within such time limits as may be specified in the order, of any
components or materials which, in the opinion of the Engineer, are not in accordance with
the contract;
(b) the substitution of proper and suitable components or materials; or
(c) the demolition and proper re-execution, or satisfactory repair, notwithstanding any previous
test thereof or interim payment therefore, of any work which, in respect of components,
materials, workmanship or design by the Contractor for which he is responsible, is not, in the
opinion of the Engineer, in accordance with the Contract.
82.3 The Engineer shall, as soon as reasonably practicable, give to the Contractor notice in writing of his
decision specifying particulars of the alleged defects.
82.4 The Contractor shall with all speed and at his expense make good the defects so specified. If the
Contractor does not comply with such order, the Public Body shall be entitled to employ other

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persons to carry out the same and all expenses consequent thereon or incidental thereto may be
deducted by the Public Body from any monies due or which may become due to the Contractor.
82.5 The provisions of this GCC Clause shall not affect the right of the Public Body to claim under GCC
Clauses 19 and 78.

83. Ownership of Plant and Materials

83.1 All equipment, temporary works, plant and materials provided by the Contractor shall, when
brought on the Site, be deemed to be exclusively intended for the execution of the works and the
Contractor shall not remove the same or any part thereof, except for the purpose of moving it from
one part of the site to another, without the consent of the Engineer. Such consent shall, however,
not be required for vehicles engaged in transporting any staff, labor, equipment, temporary works,
plant or materials to or from the Site.
83.2 The SCC may provide that all equipment, temporary works, plant and materials on Site owned by
the Contractor or by any company in which the Contractor has a controlling interest shall, for the
duration of the execution of the works, be:
(a) vested in the Public Body; or
(b) made subject to a lien in favor of the Public Body; or
(c) made subject to any other arrangement regarding priority interest or security.
83.3 In the event of termination of the contract in accordance with GCC Clause 21 due to the Contractor's
breach of Contract, the Public Body shall be entitled to use the equipment, temporary works, plant
and materials on Site in order to complete the works.
83.4 Any agreement for the hire by the Contractor of equipment, temporary works, plant and materials
brought onto the Site, shall contain a provision that on request in writing made by the Public Body
within 7 days after the date on which the termination under GCC Clause 21 becomes effective, and
on the Public Body undertaking to pay all hire charges in respect thereof from such date, the owner
thereof will hire such equipment, temporary works, plant or materials to the Public Body on the
same terms as they were hired by the Contractor, except that the Public Body shall be entitled to
permit the use thereof by any other Contractor employed by him for completing the works under
the provisions of GCC Clause 21.5.
83.5 Upon termination of the contract before completion of the works, the Contractor shall deliver to the
Public Body any plant, temporary works, equipment or materials the property in which has vested
in the Public Body or been made subject to a lien by virtue of GCC Clause 83.2. If he fails to do so,
the Public Body may take such appropriate action as it deems fit in order to obtain possession of
such plant, temporary works, equipment and materials and recover the cost of so doing from the
Contractor.

G. Acceptance and Defects Liability

84. General Principles

84.1 Verification of the works by the Engineer with a view to provisional or final acceptance shall take
place in the presence of the Contractor. The absence of the Contractor shall not be a bar to
verification on condition that the Contractor has been summoned in due form at least 30 days prior
to the date of verification.
84.2 Should exceptional circumstances make it impossible to ascertain the state of the works or otherwise
proceed with their acceptance during the period fixed for provisional or final acceptance, a statement

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certifying such impossibility shall be drawn up by the Engineer after consultation, where possible,
with the Contractor. The verification shall take place and a statement of acceptance or rejection
shall be drawn up by the Engineer within 30 days following the date on which such impossibility
ceases to exist. The Contractor shall not invoke these circumstances in order to avoid his obligation
to present the works in a state suitable for acceptance.

85. Tests on Completion

85.1 The works shall not be accepted until the prescribed verifications and tests have been carried out at
the expense of the Contractor. The Contractor shall notify the Engineer of the date on which such
verification and tests may commence.
85.2 Works which do not satisfy the terms and conditions of the Contract, or in the absence of such terms
and conditions, which are not carried out in accordance with trade practices in the Federal
Democratic Republic of Ethiopia, shall, if required, be demolished and rebuilt by the Contractor or
repaired to the satisfaction of the Engineer, otherwise this shall be done as of right after due notice
at the expense of the Contractor, by order of the Engineer. The Engineer may also require the
demolition and reconstruction by the Contractor, or repair to the satisfaction of the Engineer, under
the same conditions of work, in which unacceptable materials have been used, or carried out in the
periods of suspension provided for in GCC Clause 20.

86. Partial Acceptance

86.1 The Public Body may make use of the various structures, parts of structures or sections of the works
forming part of the contract as and when they are completed. Any taking over of the structures, parts
of structures or sections of the works by the Public Body shall be preceded by their partial
provisional acceptance. However, works may in cases of urgency be taken over prior to acceptance
provided an inventory of outstanding work is drawn up by the Engineer and agreed to by the
Contractor and the Engineer beforehand. Once the Public Body has taken possession of a structure,
a part thereof or section of the works, the Contractor shall no longer be required to make good any
damage resulting otherwise than from faulty construction or workmanship.
86.2 The Engineer may, at the request of the Contractor and if the nature of the works so permits proceeds
with partial provisional acceptance, provided that the structures, parts of structures or sections of
the works are completed and suited to the use as described in the Contract.
86.3 In the cases of partial provisional acceptance referred to in GCC Sub-Clauses 86.1 and 86.2 the
Defects Liability Period provided for in GCC Clause 88 shall, unless the SCC provide otherwise,
run as from the date of such partial provisional acceptance.

87. Provisional Acceptance

87.1 The works shall be taken over by the Public Body when they have satisfactorily passed the tests on
completion and a certificate of provisional acceptance has been issued or is deemed to have been
issued.
87.2 The Contractor may apply, by notice to the Engineer, for a certificate of provisional acceptance not
earlier than 15 days before the works, in the Contractor's opinion, are complete and ready for
provisional acceptance. The Engineer shall within 30 days after the receipt of the Contractor's
application either:
(a) issue the certificate of provisional acceptance to the Contractor with a copy to the Public
Body stating, where appropriate, his reservations, and, inter alia, the date on which, in his

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opinion, the works were completed in accordance with the Contract and ready for provisional
acceptance; or
(b) reject the application giving his reasons and specifying the action which, in his opinion, is
required of the Contractor for the certificate to be issued.
87.3 If the Engineer fails either to issue the certificate of provisional acceptance or to reject the
Contractor's application within the period of 30 days, he shall be deemed to have issued the
certificate on the last day of that period. The certificate of provisional acceptance shall not be
deemed to be an admission that the works have been completed in every respect. If the works are
divided by the contract into sections, the Contractor shall be entitled to apply for separate certificates
for each of the sections.
87.4 Upon provisional acceptance of the works, the Contractor shall dismantle and remove temporary
structures as well as materials no longer required for use in connection with the performance of the
contract. He shall also remove any litter or obstruction and redress any change in the condition of
the Site as required by the contract.
87.5 Immediately after provisional acceptance, the Public Body may make use of all the works as
completed.

88. Defects Liability

88.1 The Contractor shall be responsible for making good any defect in, or damage to, any part of the
works which may appear or occur during the Defects Liability Period and which arises either from:
(a) the use of defective plant or materials or faulty workmanship or design of the Contractor;
and/or
(b) any act or omission of the Contractor during the Defects Liability Period.
88.2 The Contractor shall at his own cost make good the defect or damage as soon as practicable. The
Defects Liability Period for all items replaced or renewed shall recommence from the date when
the replacement or renewal was made to the satisfaction of the Engineer. If the contract provides
for partial acceptance, the Defects Liability Period shall be extended only for the part of the works
affected by the replacement or renewal.
88.3 If any such defect appears or such damage occurs, during the period referred to in GCC Clause 88.1,
the Public Body or the Engineer shall notify the Contractor. If the Contractor fails to remedy a
defect or damage within the time limit stipulated in the notification, the Public Body may:
(a) carry out the works himself, or employ someone else to carry out the works, at the
Contractor's risk and cost, in which case the costs incurred by the Public Body shall be
deducted from monies due to or from securities held against the Contractor or from both; or
(b) terminate the Contract.
88.4 If the defect or damage is such that the Public Body has been deprived substantially of the whole or
a part of the benefit of the works, the Public Body shall, without prejudice to any other remedy, be
entitled to recover all sums paid in respect of the parts of the works concerned together with the
cost of dismantling such parts and clearing the Site.
88.5 In case of emergency, where the Contractor cannot be reached immediately or, having been reached,
is unable to take the measures required, the Public Body or the Engineer may have the work carried
out at the expense of the Contractor. The Public Body or the Engineer shall as soon as practicable
inform the Contractor of the action taken.

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88.6 Where the SCC stipulates that the maintenance work, necessitated by normal wear and tear, shall
be carried out by the Contractor, such work shall be paid for from a provisional sum. Deterioration
resulting from the circumstances provided for in GCC Clause 44 or from abnormal use shall be
excluded from this obligation unless it reveals a fault or defect justifying the request for repair or
replacement under GCC Clause 88.
88.7 The defects liability shall be stipulated in the SCC. If the duration of the Defects Liability Period is
not specified, it shall be 365 days. The Defects Liability Period shall commence on the date of
provisional acceptance.
88.8 After provisional acceptance and without prejudice to the defects liability referred to in this GCC
Clause, the Contractor shall no longer be responsible for risks which may affect the works and
which result from causes not attributable to him. However, the Contractor shall be responsible as
from the date of provisional acceptance for the soundness of the construction, as laid down in the
in the Ethiopian law.

89. Final Acceptance

89.1 Upon the expiry of the Defects Liability Period, or where there is more than one such period, upon
the expiry of the latest period, and when all defects or damage have been rectified, the Engineer
shall issue to the Contractor a Final Acceptance Certificate and a copy thereof to the Public Body
stating the date on which the Contractor completed his obligations under the Contract to the
Engineer's satisfaction. The Final Acceptance Certificate shall be given by the Engineer within 30
days after the expiration of the above stated period, or as soon as any works ordered under GCC
Clause 88 have been completed to the satisfaction of the Engineer.
89.2 The works shall not be considered as completed until the Final Acceptance Certificate has been
signed by the Engineer and delivered to the Public Body, with a copy to the Contractor.
89.3 Notwithstanding the issue of the Final Acceptance Certificate, the Contractor and the Public Body
shall remain liable for the fulfillment of any obligation incurred under the contract prior to the issue
of the Final Acceptance Certificate, which remains unperformed at the time such Final Acceptance
Certificate is issued. The nature and extent of any such obligation shall be determined by reference
to the provisions of the contract.

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GCC Clause
Section 8. Special Conditions of Contract
Reference

General Provisions

GCC 1.2(u) The Public Body is: Habte Training MOD 123
GCC 1.2 Name of Object of Procurement: Tamirat 001
GCC 1.2 Description of Object of Procurement: Tamirat 001
The Procurement Number of A bidding document is: HTM123-NCB-G-0012-2017-
GCC 1.2
BID
GCC 1.2 Category of Object of Procurement: Goods
GCC 1.2 Modularity of Object of Procurement: Buying

The Contract

GCC 25.1(b) Maximum Amount of Liquidated Damages: 10%

GCC 7 Contract Site for Object of Procurement: [object Object]
GCC 8.1 Governing Law: The Federal Republic of Ethiopia
GCC 7 Contract Method for Object of Procurement: StandardContract
GCC 25.1(a) Liquidated Damages Rate: 0.1%
GCC 9.1 Contract Language: en

Obligations of the Public Body

GCC 28.1 Technical Assistance to be Provided tp the Supplier: Provision

Obligations of Supplier

Insurance Coverage:

GCC 46.1 Performance Security Required Boolean: false

Insurance Coverage:

GCC 41.1 Insurance Coverage Required: false

GCC 41.1 Insurance Coverage Liability: false

Payment Terms

Insurance Coverage And Deductibles:

GCC 31.10 Advance Payment Security Required: false

Retention Percentage:
GCC
GCC 31.5 is Retention Percentage Allowed: false

Performance of the Contract