SEI EHS Requirements for Contractors

I. Project EHS Requirements

This document contains EHS requirements for the contractor for performing their Work in a safe
and responsible manner to prevent damage, injury, or loss to individuals, the environment, and
the Work, including materials and equipment incorporated into the Work or stored on-site or off-
site.

The Contractor shall be responsible for all aspects of site safety within the project area. A proper
standard of safety supervision and care shall be exercised by the Contractor during the
construction works. As such the Contractor must have an HSE manager at the Site dedicated to
the management of HSE (Health Safety Environment) issues. This Contractor HSE Manager will
be responsible for:

(a) Acting as an HSE champion, helping to establish a positive HSE culture among workers,
(b) Assessing the adequacy of existing operational controls for site-specific significant HSE
aspects/impact and recommend improvements to better manage those aspects, as
appropriate,
(c) Carrying out HSE training for workers, maintaining emergency preparedness and response
plans for HSE related events and conduct all drills or exercises necessary to support the plans,
(d) Ensuring operational control and monitoring equipment is properly maintained and
calibrated,
(e) Prepare risk assessment for all the activities however small and address all mitigation
measures or at least address ALARP,
(f) Monitoring site HSE performance through regular inspection and providing routine and
exception- based reports (in case of HSE incidents) to the Employer’s HSE Officer on a weekly
basis,
(g) Implementing the control of HSE related data, information, documents, and records,
(h) Participating in HSE audits.

Moreover, the Contractor shall comply with all national and applicable guidelines and Bye laws
for HSE issues, such as OSHO “Environmental, Health, and Safety General Guidelines”. The
Contractor shall assume all the responsibilities and act in accordance with the requirements of
the relevant legislation.

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 Table 1: Summary of EHS requirements

Sl. No. Topics Requirements

Child workers (below 18 years of age) shall not be deployed
directly/indirectly. The contractor shall take steps to ascertain age of
workers in case of doubts.
Pre-Medical exam prior entering the site is mandatory for all workmen. Physical
fitness of the person to certain jobs like working at height or other dangerous
locations to be ensured before engaging the person on work. The final decision
rests with the Arise site management to reject any person on the ground of
physical fitness.
All workers shall be issued Identity Card by the Contractor with following
information about worker- Name, date of birth, blood group, Company name and
complete address. Workers will not be permitted entry in the work area without
ID Card.
Authorized Identification document issued by Government authorities
shall be submitted by each worker at site
The Contractor and subcontractors shall attend monthly Site Safety Meetings.
The meetings will be attended by the Contractor’s Health & Safety Co-Ordinator
and a representative of the Employer. The Contractor and all Sub-contractors
shall be represented at senior management level and by their nominated Site
Safety Officers.
The Contractor shall ensure that sufficient and appropriate safety signage
(warning and information) is provided on site at prominent locations in a
language(s) that is understood by the work force.
Risk Assessment shall be prepared by the Contractor for review and approval
by ARISE. Work shall not commence without Risk Assessment
Project
1. Requirements Contractors ensure adequate supervision at workplace. Supervisors shall ensure
that all persons working under them shall not create any hazard to himself or to
the co-workers
All the dangerous moving parts of the portable / fixed machinery being used shall
be adequately guarded. Pull cord switch/ Emergency switch to be provided near
rotating parts.
Mobile Phone in all form shall be prohibited while on work. However,
mobile phone can be used in common areas designated for the purpose.

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Sl. No. Topics Requirements

Alcohol consumption and drug abuse are prohibited at workplace. Smoking

may be allowed at a separate designated place marked as “smoking zone”

Accident victims shall be duly compensated by Contractor as per law of land

and evidence shall be submitted to ARISE.
It is mandatory for the contractor to obtain Permit for each high-risk job as per
project procedure before commencing the work everyday
Project
Requirements Contractor shall ensure safe movement of man and materials as well as vehicles
cont’d within site premises as per rules / regulations. All vehicles and equipment inside
the site must comply with all minimum safety requirements such as working Head
lights, taillights, break lights, horn, breaks including hand breaks, wind shield
wipers good tyre condition. Speed limit inside the site is 30 KMPH. Preventive
maintenance of All vehicles shall be carried out as per the OEM guidelines. All
cranes and other lifting equipment shall have the test certificates as mandated by
the local laws.

The Contractor shall always be responsible for the proper upkeep and
maintenance of the Site and the Works. Activities on Site shall not be permitted
to create noise, dust, water pollution, etc. beyond the agreed limits, regulations,
law, and other pre-existing restrictions.

The Site shall be kept free from all rubbish and offensive matter which shall be
disposed of in a manner agreed by the Employer, as it accumulates. The
Contractor shall not burn, nor permit to be burned, any material on Site.
2. Site Cleanliness

The Site shall not be used for storage for materials other than those to be used in
the execution of the Works. Materials and equipment shall be positioned, stored,
and stacked in an orderly manner and shall be kept secure.

All equipment, materials and other goods shall be removed from the Site when
no longer required for the purpose of the Works.

The Contractor shall ensure that the Contractor’s Personnel have been
adequately trained and are competent for the work they are to undertake, such
Training and
3. that they understand what is required for the safe use of tools and equipment
Awareness
and the risks involved in overhead lines, cables, and underground services etc..

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Sl. No. Topics Requirements

All staff, workers and other personnel entering the site shall be provided with site
specific induction training. This training shall include information on specific site
rules, emergency procedures and the use of PPE. Records to be maintained for all
Training and such trainings. Induction Sticker may be placed on helmet or indicated on the ID
Awareness Card.

Daily toolbox talks to be conducted by the supervisors with each category

of workers before start of work.
The minimum personal protective equipment (PPE) to be worn by all personnel
on site includes Hard hats, steel capped safety shoes and high visibility
clothing
Special PPE (Safety Goggle, Nose Mask, Ear Plug, Hand Gloves & Shoulder
Pad etc.) shall be used by workers as per the hazard/risk associated with
their work.
Personal
4. Protective The Contractor is responsible for the provision of PPE to his personnel including
Equipment subcontractors.
Appropriate safety barriers and screens shall be provided where required
to prevent accidents or health issues occurring due to:
 Exposed edges or dangerous objects
 The presence of traffic or machinery
 Activities that generate excessive dust, noise, fumes, heat, or radiation.

The Contractor shall make adequate provisions for first aid equipment and
facilities on the Site and ensure that qualified first aid personnel is available
during the working hours.

All the Contractor’s personnel shall be provided with regular medical check-ups
to ensure that they are physical fit for their assigned tasks. Records to be
submitted to the Employer.

5. Medical Facilities
The Contractor shall ensure and maintain records, that all staff are inoculated
against infectious diseases that are common in the area.

Contractors shall provide and maintain Medical Care Centre (OHC) as per
requirements. Maintain record of treatment and have tie up with Hospital for
medical aid in the emergency. First Aid Boxes shall be provided and maintained.

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Sl. No. Topics Requirements

Contractor shall provide notification of all accidents and dangerous

occurrences occurring on the project. Health & Safety statistics and
commentaries shall be included in the periodic progress report.

All incidents at site shall be investigated and report shall be shared

Reporting and
with Arise EHS team within 07 days of incident happening.
6. Incident
management Corrective and preventive action plan to be prepared based on
incident investigation and to be followed up for implementation.

Toolbox talk with all the workforce to be carried out after any incident
explaining the incident, causes and preventive measures

The Contractor shall take all reasonable precautions to prevent

outbreaks of fire within the Works, and in all offices, stores, vehicles,
other places and especially with respect to the safe storage of paints
and all other dangerous or hazardous substances.
Permit to work to be obtained for all hot work activities before start
Precautions of activity and controls to be placed accordingly. Appropriate PPE’s
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against Fire such as face shield, Apron, welding gloves shall be provided to the
person(s) involved in this activity.

All welding machines shall be fitted with flash back arrestor.

The Contractor shall provide and maintain appropriate and sufficient

firefighting equipment together with personnel trained in its use.

Any activity performed above the height of 1.8 m to be considered as

work at height. Permit to work to be obtained before starting any
work at height activity and controls to be placed accordingly.

Double lanyard safety harness to be used for all work at height

activities and provisions to anchor the lanyard to firm support shall
be made available.

8. Work at Height
All scaffoldings / work-platforms shall be strong enough to take the
expected load and comply to IS: 3696 (part-1)-1987.

Ladders being used at site shall be adequately secured at bottom and

top. Ladders shall not be used as work platforms.

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Sl. No. Topics Requirements

Labour camp shall be erected on a non-water logging land. There must

be a sufficient gap (8-10 feet) between the rows of rooms. Rooms
should be ventilated and well-lit in the night. Asbestos sheet shall not
be used in any form.
Camp amenities (toilet, urinal, washroom, bathroom, canteen &
drinking water) shall conform to requirements stipulated under Govt
Rule. The amenities shall be maintained in hygienic condition.
Maintain area lighting and sanitation in camp area. Appoint a Camp
Boss as caretaker. Install adequate type and quantity of Fire
Extinguisher.
9. Labour Camp
Resort to regular pest control including snake repellent & fogging
Provide and manage children's nursery.
Provide common cooking area. Cooking inside the room shall be
prohibited.
Wastewater generated from labour camp shall be collected and
treated before discharging. Proper arrangement shall be made for
regular disposal of waste generated inside camp & dedicated
housekeeping team shall be kept for maintaining health & hygiene in
labour camp.

Toilet and washing facilities (including shower units) shall be provided

to workmen.
Canteen facility and rest room located away from the active works
10. Welfare
with Adequate shelter from wind, rain and sun shall be provided for
workmen.
Drinking water facility shall be provided for workmen.
Excavated pits by contractors shall be barricaded and the barricades
and signages are to be maintained till the backfilling is done. Safe
approach shall be ensured into every excavation.

Before the excavation starts it the responsibility of contractor to

ensure there are no underground utilities such as water pipeline,
11. Excavation electrical cables etc.

Appropriate PPEs such as Gum boots, goggles etc. to be provided to

the workers involved in excavation activity.
Appropriate signages shall be placed at appropriate distance
throughout the excavation activity.

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Sl. No. Topics Requirements

Workplace illumination of minimum 50 lux shall be ensured before

12. Illumination
starting the job at night.
Other than the certified electricians no one is allowed to carry out
electrical connections, repairs on electrical equipment or other jobs
related thereto.

Power supply shall be taken through RCCB of 30 mA sensitivity.

13. Electrical
Insertion of bare wires for tapping power from electrical sockets is
prohibited.

Proper earthing to be provided for all distribution boxes and electrical

panels and inspection records to be maintained monthly.

Develop and deploy “Emergency Preparedness & Response Plan -

EPRP”. Constitute a Joint Emergency Response Team for the site.
Necessary resources towards prevention, response and mitigation of
emergency shall be deployed by the Contractor. Example - Public
Address System, Emergency Siren, Assembly Points, Stretchers,
14. Emergency Plan Ambulances etc.

EPRP shall be tested regularly through Mock Drill

Tie up with government & non-government organizations for

assistance during emergency.

The Contractor shall take precautions to minimize nuisance and

pollution arising from noise, vibration, light, disposal and filling
activities, dust (including that from cement and fly-ash), and the like.
Nuisances and pollution generated by the construction works shall be
strictly controlled and in accordance with National laws and
regulations, as well as with all provisions of IFC’s General EHS
Guidelines.

Air and noise monitoring and drinking water tests to be carried out as
15. Environment
per the legal requirements.
Contractor shall implement controls to prevent any oil/other chemical
spills to soil, drainage system or water bodies. All solid Waste and
hazardous waste shall be collected at separate designated areas with
proper signages and disposed of as per legal requirements.
The Contractor shall take all reasonable measures which shall include
the provision and use of adequate water spraying equipment to
minimize dust nuisance.

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Sl. No. Topics Requirements

It is the responsibility of contractor to ensure the implementation of

Covid-19 measures and other applicable guidelines issued by the govt.
Risk Assessment with respect to Covid-19 to be prepared and made
available at site.
Social distancing measures to be maintained during entry to site and
while travelling inside the vehicles. Social distancing measures to be
implemented for breaks, lunch hours etc.
Temperature scanning of workers and staff to be carried out during
entry/exit of sites.
Use of face masks is mandatory for each and every person entering
and working at site
Hand sanitization provisions to be made available at all entry points
and work locations and labour camp.
Hand wash facility for workers to be provided at adequate locations at
work site and labour camp.
All Site offices, buses/vehicles, shifting hands tools and tackles,
common PPE’s, labour colony need to be disinfected daily before start
Covid-19 and of work.
other infectious All workers to be made aware of Covid-19 measures during daily
16.
diseases toolbox talks and during induction trainings. Awareness on social
measures (If distancing, avoiding social gatherings and other hygiene measures at
Applicable in labour camps to be provided. Limit labour dormitory occupancy to
Case of ensure compliance with social distancing.
Declaration by Any personnel showing symptoms of Fever or chills, Cough, Shortness
Government) of breath or difficulty in breathing shall be sent back home or to the
hospital immediately. He shall be kept in a separate room at labor
camp. Medical check-up of any such person to be carried out
immediately.

Any person found Covid-19 positive to be handled as per the local

govt. regulations. Return to work of all such persons shall also be
under local govt. guidelines.

Consumption of tobacco and spitting in open is strictly prohibited at

site.
Contractor to provide details of Covid-19 cases to the Arise
management as soon as it is confirmed. Total no. of cases found
among staff and workers shall also reflect in periodic reports

Contractors to follow all other local govt. guidelines w.r.t Covid-19

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II. Penalty structure for noncompliance of safety requirements

Table 2: Penalty structure for noncompliance of safety requirements – Please refer attachment.

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 III.
PPE Matrix
House keeping

Unskilled

Semi Skilled

Scaffolder

Rigger

Crane Operator

Mechanic

Electrician

Grinder

Painter

Fitter

Welder

Brabender

Carpenter

Mason

Visitors
Staff/Supervisors/
√

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√
√

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Anyone exposed to wet condition

For Asphalt workers

√

√
Anyone exposed to dust/ flying materials
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Anyone exposed to excess noise for longer duration

Anyone exposed to excess noise

Anyone exposed to dust/smoke/fumes of any kind

Anyone working above 1.8 meter

All those handling the materials having rough edges

√

√
√

√
√

All those carrying the materials on shoulder