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    Executive Associate

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    Executive Associate

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    danyaelorama
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    Executive Associate

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    danyaelorama

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    8/30/22, 10:31 AM Executive Associate

    Organization : Asia Pacific Transgender Network

     Nonprofits / องค์กรไม่แสวงหาผลกำไร  34 Views  29 Aug 2022


     16 / September / 2022

    Terms of Reference

    Position Title: Executive Associate


    Contract type: Full time
    Duty Station: Bangkok, Thailand
    Contract Duration: 2 years contract
    Reports to: Executive Director

    Background
    Since it was founded in 2009, APTN has grown to become a credible platform and voice for
    transgender people in Asia and the Pacific, working to ensure that their needs and rights are
    represented politically, socially, culturally and economically. The network serves as a
    platform for transgender people to advocate for access to health, legal gender recognition,
    legislative reform, social justice and human rights and to exchange information and
    strategies with each other.
    APTN has published several key reports, policy and technical briefs that have been used to
    inform programmes, policy and laws. Legal gender recognition deeply impacts the livelihood
    of trans and gender diverse people and is critical to ensure their dignity, rights and security.
    APTN is committed to working to ensure that so long as gender exists as a legal
    classification, that all people in Asia and the Pacific have access to identity documents that
    reflect their self-defined gender.

    Summary
    The Executive Associate to the Executive Director will provide excellent operations, business
    management and administrative support to the Executive Director’s Organization. The
    position serves under the authority of the Executive Director and will have day to day
    collaborative interactions with members of the management team and the governance
    board. The Executive Associate also provides support and management of all of the

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    8/30/22, 10:31 AM Executive Associate

    Executive Director personal and business affairs. The Executive Associate develops and
    streamlines systems and processes to ensure efficiency of operations and effectiveness of
    communication across the organization.
    This dynamic position requires the ability to anticipate needs, think critically, and offer
    solutions to problems with a high level of professionalism and confidentiality. This position
    reports directly to the Executive Director.

    PRIMARY RESPONSIBILITIES:
    Provides executive support in a one-on-one meeting
    Serves as the primary point of contact for internal and external communications on all
    matters pertaining to the Office of the Executive Director
    Serves as a liaison to the board of directors and management teams; organizes and
    coordinates executive outreach and external relations efforts; and oversees special projects
    such as fundraising campaigns
    Completes a broad variety of administrative tasks for the Executive Director including:
    managing an extremely active calendar of appointments; completing expense reports;
    composing and preparing correspondence that is sometimes confidential; arranging complex
    and detailed travel plans, itineraries, and agendas; and compiling documents for travel-
    related meetings
    Plans, coordinates and ensures the Executive Director’s schedule is followed and respected.
    Works closely and effectively with the Executive Director to keep him/her well informed of
    upcoming commitments and responsibilities, following up appropriately
    Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-
    through on projects to successful completion, often with deadline pressures
    Edits and completes first drafts for written communications to external stakeholders
    Arranges executive’s schedules and calendar
    Arranging meetings & conferences and appropriate venues as well as organizing necessary
    materials and presentations and taking note and minutes of meeting
    Assist with executive staff members projects/ administrative tasks when assigned
    Reimburses monthly expenses and benefits for Executive Director
    Handling Monthly & Quarterly report, including collating team quarterly report to the
    Executive Director and draft Executive report
    Handling translation from Thai to English and vice versa
    Handling personal matters for Executive Director

    SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS:


    Strong ability to execute work with a diversity, equity, inclusion perspective and empathy
    Significant executive support experience
    Expert proficiency with Google applications such as google drive, word and excel; ability to
    design and edit graphic presentations and materials
    Strong verbal and written communication skills
    Exceptional organizational skills and impeccable attention to detail
    High degree of professionalism in dealing with diverse groups of people, including
    Managers, team members, community partners and stakeholders
    Make appropriate, informed decisions regarding priorities and available time
    Ability to complete a high volume of tasks and projects with little or no guidance
    Ability to react with appropriate levels of urgency to situations and events that require quick
    response or turnaround
    Able to maintain a high level of integrity and discretion in handling confidential
    information. Excellent judgment is essential.

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    8/30/22, 10:31 AM Executive Associate

    Ability to converse, read and write in Thai would be an advantage


    Ability to switch gears at a moment’s notice.
    WORK ENVIRONMENT:
    Thrive in an intense, do-it-yourself, dynamic environment.
    Ability to work well within a cross-functional team environment and diverse communities.

    RENUMERATION:
    Remuneration will be based on experience between 38,000 – 50,000THB.

    APTN is an Equal Opportunities Employer. APTN adheres to a fair recruitment process,


    regardless of any individual or group characteristics, including gender identity, gender
    expression, sexual orientation, sex characteristics, race, age, disability, ability, economic
    status, national origin, religion, ethnicity, and historical, cultural and geographic
    experiences.
    Lesbian, gay, bisexual, intersex persons, transgender and gender non-binary persons, and
    persons from the Global South are especially encouraged to apply. Only qualified candidates
    will be notified.

    Contact : apply@weareaptn.org

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