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    Vacancy - Executive Assistant INGO - Jan 2023

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    Jirani smart
    This job posting is seeking an Executive Assistant for an international non-governmental organization (INGO). The key responsibilities include providing administrative support to the CEO, managing their calendar and correspondence, arranging meetings and travel, acting as a liaison to the Board of Directors, and conducting research and drafting documents to support fundraising efforts. Qualified candidates should have a Bachelor's degree, 5 years of relevant experience including with INGOs, strong communication and organizational skills, and the ability to work discreetly and maintain confidentiality. To apply, candidates should send their resume and current salary to the listed email by the January 17th deadline.

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    Vacancy - Executive Assistant INGO - Jan 2023

    Uploaded by

    Jirani smart
    80 views3 pages
    This job posting is seeking an Executive Assistant for an international non-governmental organization (INGO). The key responsibilities include providing administrative support to the CEO, managing their calendar and correspondence, arranging meetings and travel, acting as a liaison to the Board of Directors, and conducting research and drafting documents to support fundraising efforts. Qualified candidates should have a Bachelor's degree, 5 years of relevant experience including with INGOs, strong communication and organizational skills, and the ability to work discreetly and maintain confidentiality. To apply, candidates should send their resume and current salary to the listed email by the January 17th deadline.

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    This job posting is seeking an Executive Assistant for an international non-governmental organization (INGO). The key responsibilities include providing administrative support to the CEO, managing their calendar and correspondence, arranging meetings and travel, acting as a liaison to the Board of Directors, and conducting research and drafting documents to support fundraising efforts. Qualified candidates should have a Bachelor's degree, 5 years of relevant experience including with INGOs, strong communication and organizational skills, and the ability to work discreetly and maintain confidentiality. To apply, candidates should send their resume and current salary to the listed email by the January 17th deadline.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    80 views3 pages

    Vacancy - Executive Assistant INGO - Jan 2023

    Uploaded by

    Jirani smart
    This job posting is seeking an Executive Assistant for an international non-governmental organization (INGO). The key responsibilities include providing administrative support to the CEO, managing their calendar and correspondence, arranging meetings and travel, acting as a liaison to the Board of Directors, and conducting research and drafting documents to support fundraising efforts. Qualified candidates should have a Bachelor's degree, 5 years of relevant experience including with INGOs, strong communication and organizational skills, and the ability to work discreetly and maintain confidentiality. To apply, candidates should send their resume and current salary to the listed email by the January 17th deadline.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    CAREER OPPORTUNITY – EXECUTIVE ASSISTANT

    Career Management Centre is a Human Resources Management Consulting firm


    that offers comprehensive HR Services like Recruitment, Job Evaluation, Training,
    Payroll Outsourcing, Labor Compliance, Engagement surveys, Staffing Solutions &
    HRMS to businesses both at a strategic and operational level
    (https://careermanagementcentre.com/).We firmly believe that HR is the nucleus of
    any organization irrespective of any size or industry

    Our client, an INGO seeks to recruit an Executive Assistant for the CEO.

    Key Accountabilities
    Administration support, correspondence and Calendar Management
    • Assisting the CEO with daily administrative duties and completing a broad
    variety of administrative tasks that include managing an active calendar of
    appointments; completing reports; composing and preparing
    correspondence; arranging complex and detailed travel plans, itineraries,
    agendas and compiling documents for meetings.
    • Composing and preparing correspondence; maintaining contact lists; making
    travel arrangements; and completing expense and mileage reports.
    • Coordinating all Executive Team meetings, retreats and assist with staff
    meetings and events as needed.
    • Review correspondence (mail and email) addressed to the director and take
    the appropriate follow-up actions as required.
    • Preparing meeting agendas, high level power point presentations, compiling
    reports and other documentation

    Board Management support


    • Acting as a liaison and provide support to the Board of Directors.
    • Arrange and handle all logistics for Board meetings and events: schedule
    meetings; draft agendas; develop, compile, and distribute presentation
    materials; and record meeting minutes on behalf of the CEO.
    • Communicating directly and on behalf of the CEO with Board members,
    donors, foundation staff, and others on matters related to programmatic
    initiatives as directed.
    Representation and Liaison
    • Manage and Interact with an extensive network of contacts at the most
    senior level (both internal and external) and exercise judgment, tact and
    discretion in answering and/or redirecting inquiries to appropriate sources
    and in dealing with sensitive or highly confidential matters.
    • Anticipate the director needs and proactively bring together appropriate
    people and resources to support the executive in addressing issues.
    • Perform liaison services on behalf to donors, Government Officials, other
    relevant partners
    Programmatic Technical support
    • Completing a broad variety of administrative tasks that facilitate the CEO’s
    ability to effectively lead the organization, including: assisting with special
    projects; designing and producing complex documents, reports, and
    presentations; collecting and preparing information for meetings with staff
    and outside parties;
    • Plan and coordinate all aspects of leadership meetings, including tracking,
    monitoring and reporting on action plans
    • Conducting research on prospective corporate and foundation donors to
    identify and evaluate current needs and assembles materials needed for the
    proposals.
    • Complete projects by following up work with appropriate staff, including
    the Executive Team, on behalf of the CEO.
    • Work with the Executive Team to coordinate the CEO’s outreach activities.
    Follow up on contacts made by the CEO to cultivate ongoing relationships.

    Qualifications:
    • Bachelor’s degree in any related field.
    • Five (5) years’ experiences in working in a similar role, experience in INGO
    is required.
    • Previous experience working with development and fundraising programs to
    increase donor contributions and funding sources will be an added
    advantage.
    • Strong oral and written communication skills including ability to draft and
    edit a variety of correspondence and ensure quality of written outputs for
    clarity of message.
    • Ability to draft correspondence on a range of topics and ensure quality of
    documents requiring approval and/or signature
    • Excellent interpersonal and intercultural communications skills; maturity
    and ability to interact responsively and tactfully with staff at all levels, with
    demonstrated good judgment and discretion.
    • Strong organizational skills and demonstrated ability to multitask and judge
    priorities under extremely tight deadlines.
    • Demonstrated ability to ensure total discretion, confidentiality and strong
    personal ethics.
    • Demonstrated ability to be proactive, exercise sound judgment, and use
    problem-solving skills in dealing with unexpected situations, often under
    pressure.
    • In addition to a proven track record in areas such as judgment, reliability,
    resourcefulness and flexibility, it is important that the candidate have a
    positive attitude, be a self-starter and maintain composure under stressful
    situations.
    • Ability to create a positive and cohesive team environment

    How to apply
    Qualified candidates to apply via email jobs@careermanagementcentre.com clearly
    indicating the position they are applying for on the email subject as “Executive
    Assistant.” by COB 17th January. 2023.
    Due to the urgency, application will be reviewed on a rolling basis.

    Gross Salary: Indicate current in your forwarding email

    NB: Only short-listed candidates will be contacted.


    Career Management Centre is a proud equal opportunity agency and
    does not discriminate the applicants on any basis.

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