CONSTITUTION AND BY-LAWS OF THE

ARAKAN HOG RAISERS AND BREEDERS ASSOCIATION (AHRBA)

PREAMBLE

We, the ARAKAN HOG RAISERS AND BREEDERS ASSOCIATION (AHRBA)

of the municipality of Arakan, Cotabato in order to improve our standard of living and enhance
the general welfare, the members of ARAKAN HOG RAISERS AND BREEDERS
ASSOCIATION (AHRBA) organized ourselves into an association, do hereby promulgate this
constitution and by-laws.

ARTICLE I

NAME AND ADDRESS OF THE ASSOCIATION

SECTION 1. The name of the association shall be ARAKAN HOG RAISERS AND
BREEDERS ASSOCIATION (AHRBA)

SECTION 2. The address of the association is Brgy. Greenfield, Arakan, Cotabato

ARTICLE II

OBJECTIVES AND PURPOSE

SECTION 1. Objectives and purpose - the objectives and purposes of this association
are as follows:

1. To establish an association that will promote mutual aid and protection

to its members.
2. To promote the moral, social and economic well being of all the
members.
3. To develop an effective cooperation and coordination among members
on matters related to their farmer’s enterprise.
4. To provide the members with the opportunity to acquire experience in
formal organization and self-government in running the officers of the
association;
5. To develop a sustainable livelihood thru the conduct of activities with
aim of uplifting the economic condition of the members;
6. To provide members knowledge and skills and equip themselves an
effective and innovative way of integrated products related to
agriculture based program.
7. To serve as an avenue for the association to avail secure, enjoy any
from of assistance (e.g. loans, grants aid, donation, raffles) sponsored
by government, private and NGO’s both local and foreign;
8. To develop knowledge and skills necessary for the effective and
harmonious discussions of issues concerning its operation and gain
good sights in finding alternative solutions of any problems and
conduct continuing education among members;
 ARTICLE III

MEMBERSHIP

SECTION 1. Membership - The membership of this association shall be open to all

persons who are of legal age, with the capacity to contract or heads of the
family and are:

1. Residing and/or working in the area of operation.

2. Willing to abide the constitution and by-laws of the association.
3. Pledge to undertake the responsibilities of a member.

SECTION 2. Application of Membership

1. The application for membership shall be in writing and shall be

presented to the officers for action. The application shall be
accompanied by a membership fee of twenty pesos ( P 20.00) which
amount shall be returned to the applicant in case of rejection.

SECTION 3. Membership in the association once acquired, shall be permanent and may
be lost on the following grounds.

1. Membership in subversive organizations or one who profess

subversive ideas;
2. Habitual absences from meeting his/her attendance is required, at least
three (3) consecutive absences without being excused.
3. Persons who have been convicted of a crime involving moral
turpitude;
4. Non-payment of monthly dues and/or not patronizing its business for a
period of one (1) year or more.
5. Failure to comply with the existing rules, policies and regulations of
the organization as set forth in its constitution and by-laws or any
violations of the provision thereof.

ARTICLE IV

RIGHTS, DUTIES AND RESPONSIBILITIES OF MEMBERS

SECTION 1. Rights of Members – Every member have the following rights;

a) Participate in the deliberation during membership meetings.

b) Avail himself/herself of the service of the organization without
discrimination/conditions and requirements thereof.
c) Inspect and examine the books of accounts, the minutes book and
other records of organization during office hours and to exercise other
rights and privileges of membership.
d) To exercise the right to vote on all matters to the affairs of the
organization.
e) To be eligible to any elective or appointive office of the organization
and
f) To avail of all the facilities/services of the association.

SECTION 2. Duties and Responsibilities of the Members – every member shall have
the following duties and responsibilities.
 a) To obey and comply with the constitution and by-laws of the
organization and such regulations that it maybe promulgated from time
to time.
b) To attend all meeting, trainings and seminars that it may be called for
requiring attendance of members.
c) To assist in every way possible in advancing the objectives of the
organization.

ARTICLE V

TERMINATION, WITHDRAWAL AND EXPULSION OF MEMBERS

SECTION 1. Termination of Members – Membership in the organization maybe

terminated other by withdrawal or expulsion.

SECTION 2. Withdrawal – Any member desiring to terminate his membership by

withdrawal shall submit a written application to the officers. However, no
member shall be allowed to withdraw or terminate his membership during
any period in which he/she has pending obligation with the organization.

SECTION 3. Expulsion – A member maybe terminated by the officers for any of the
following causes:

1. When a member has not patronized the services of the organization for
unreasonable period of time as maybe fixed by the officers.
2. When a member has continuously failed to comply his obligations.
3. When a member has acted in violation of the by-laws.

ARTICLE VI

GOVERNANCE

SECTION 1. The General Assembly – The General assembly of the organization shall
be composed of members entitled to vote duly assembled and consisting a
quorum.

SECTION 2. Power and Limitation of the General Assembly – The General Assembly
has the following power:

a) To elect and remove officers for cause;

b) To hear and pass the reports of the officers;
c) To take final decisions regarding any drastic change in financial
policies;
d) To exercise final authority on all matters vitality affecting the
organization;
e) To approved development plans of the organization;
f) To exercise all powers expressly provided by law and by-laws.

SECTION 3. Annual General Assembly - The Annual General Assembly should be held
every 11th of May at the principal office of the organization or at any
place within area of operation and such time as the officers may designate.

SECTION 4. Special General Assembly – A special general assembly may be called at

any time by a majority vote of the officers to consider urgent matters
requiring immediate membership decision. A special general assembly
shall be called by the officers within 30 days receipt of a written request.
SECTION 5. Notice of General Assembly – Written notice of all meeting shall be
served by the Secretary, through an urgent, upon each member or thru
information board at least one week prior to the general assembly.

The Notice of the general Assembly shall be accompanied by the agenda,

minutes of meeting at least general assembly, consolidated reports of the officers
with financial statements, proposed amendments to the by-laws if any, and other
papers needed by the members to arrive at sound and intelligent decision during
the general assembly.

SECTION 6. Calendar Year – The calendar year of the association shall commence on
the first day of January and on the last day of December.

SECTION 7. Agenda – As per practicable, the Order of Business at each annual

meeting shall be:
a) Roll call
b) Proof of due notice
c) Consideration of the minutes of the last general meeting
d) Consideration of the consolidated report of officers, board of directors
and committees including statements of financial condition and
operation
e) Unfinished business
f) New business, and
g) Adjournment

SECTION 8. Quorum at the Membership Assembly – At the annual or special general

assembly, more than half of the total number of members entitled to vote
shall constitute the quorum.

SECTION 9. Manner of Voting

1. Members entitled to vote shall be qualified to vote and participating to

the general assembly of the association. No member shall be entitled
to vote more than one. No proxy voting shall be allowed.
2. Election and removal of officers shall be in any manner that will truly
and reflect the decision of the membership.

SECTION 10. Officers and Members - the business of the association shall be
administered by the officers.

SECTION 11. Qualification and Disqualification of Officers - All members entitled to

vote for a candidate who have time and willingness to serve are qualified
to be voted as officers, except those under any of the following
circumstances which disqualify them to be voted upon the position
officers or to continue as such.

a) Holding any elective position in the government.

b) Having conflicting interest with the business of the organization.
c) Having absent for three consecutive officers meeting without being
excused.
d) Being full time employee of the association.
e) Having been convicted of any crime involving moral turpitude, gross
negligence, for gross misconduct in the performance of his studies if
found culpable on any administrative case involving such offense.
f) Facing as respondents for defending on administrative proceedings or
civil/criminal suits involving financial and or property accountability.
 g) Having been disqualified pursuant to disqualification prescribe by law.

SECTION 12. Election of Officers - The officers shall be elected by secret ballot by the
members at the annual general assembly and shall hold office for a term of
three (3) years unless earlier remove for cause, or have resigned or
become incapacitated due to illness or death, and until their successors
have been elected qualified and have discharge the duties of the office,
provided that during the election at the first annual general assembly after
registration, one half plus one officers obtaining the highest number of
voted shall serve for two year. Thereafter, all shall serve for a term of two
years. Provided, that no officers shall serve for more than three (3)
consecutive terms.

SECTION 13. Quorum of Officers Meeting - One half plus one total officers shall
constitute a quorum. A majority vote of the quorum duly assembled in
meeting shall be valid.

SECTION 14. Vacancies - When a vacancy of the officers occur by reason of death,
incapacity, removal or resignation, the remaining officers constituting a
quorum shall fill the vacancy, if the officers do not constitute a quorum the
vacancy shall be filled by the general assembly in a regular of special
meeting called for the purpose. The successors named in either of the two
instances, shall serve for the unexpired portion of the term.

SECTION 15. Removal of Officers and Committee Member - any elected officers or
committee members may be removed from office by a voice of two-thirds
(2/3) of the members entitled to vote, present and constituting a quorum at
the annual or special general assembly called for the purpose after having
given the opportunity to be heard at the said assembly.

SECTION 16. Powers and Duties of the Officers - the officers as a body have general
supervision and control of the affairs of the association it shall prescribed
policies consistent with law, these by-laws and the resolutions of the
general assembly for the management of its business and guidance of its
members and employees.

SECTION 17. Duties and Responsibilities of Officers

President

a) Preside over all meetings of the organization and of the officers

meeting.
b) Perform any and all acts and duties usually performed by a presiding
officer.
c) Sign all communications, revolving fund certificate, contract and such
other papers of the organization which officers may authorized or
direct him to sign, and
d) Perform such other duties as the officers may prescribe.

Vice-President

In the absence or disability of the President, the Vice-President shall

perform the duties of the President, provided, however, that in the case of death,
resignation or removal of the President the officers may decide to elect his
successor.
 Treasurer - the treasurer shall have the following duties;

a) Take custody of all monies, securities and papers of the organization.

b) Keep a complete record of its cash transaction for the establishment of
proof his/her cash position at any time and date.
c) Pay upon the recommendation of the business manager or as authorized by
the officers, all money transactions and certified to the correctness of the
cash position of the organization in all financial statements and report
submitted to the officers at the general assembly.
d) Turn-over all monies, securities, papers and other properties belonging to
the organization that he may have in his position upon election of his
successor.
e) Perform the duties of the Secretary in the latter absences or inability to
perform his duties.

Secretary - shall have the following duties:

a) Keep a complete list of all members and maintain correct record of all
meetings of the officers and the general assembly.
b) Give notice to all meetings called.
c) Keep and maintain in the record book and serve as custodian of the seal of
the organization.
d) Turn-over to his/her successor all books and other properties in his/her
possession belonging to the organization.
e) Perform the duties of the treasurer in case of the latter's absence or in
ability to perform his duties.

Auditor

a) Conduct audit on income and expenses and inventory of properties of the

organization.

P.I.O

a) Act as the courier of messages/notices to all members.

b) Inform the members and general public as to the activities of the
association.

ARTICLE VII

CAPITAL STRUCTURE

SECTION 1. Source of Funds - the association shall derive its funds from:

a) Share Capital - (P 500.00/share);

b) Contributions(Monthly Dues);
c) Donations; and
d) Fund raining.
 ARTICLE VIII

OPERATION

SECTION 1. The organization shall procure and/or produce the production inputs and
supplies consumer goods, livestock feeds and other related needs of its
members and the community in bulk from the best sources possible
through an association purchasing system to achieve economy and
efficiency, and shall make these goods available at the right quality and
quantity at a reasonable price.

SECTION 2. All members shall procure their goods from the organization.

SECTION 3. All members shall execute a marketing and/or service agreement with the
organization. The latter shall market the product of the members and/or
provide the needed service in the usual and custody manner or any manner
it may see fit under the circumstances, having in mind the interested and
welfare of the members.

Attested by: Certified true and correct by:

DANILO M. DELIMA, II ERIC C. AGUINSATAN

President Secretary