THE CONSTITUTION AND BY – LAWS OF

BUENAFLORES FARMERS ASSOCIATION

Barangay Buenaflores, Senator Ninoy Aquino, Sultan Kudarat

PREAMBLE

We, the Filipino working people, have this day voluntarily associated ourselves
for the purpose of forming a Rural Workers Association under the laws of the
Philippines more particularly Presidential Decree No. 1367 and Proclamation No.
1852.

ARTICLE 1 – NAME AND DOMICILE

SECTION 1. This Association shall be known as the BUENAFLORES
FARMERS ASSOCIATION (BUENAFARASS) herein referred to as the
Association.

SECTION 2. The principal address of the association shall be

at Barangay Buenaflores, Senator Ninoy Aquino, Sultan Kudarat.

ARTICLE II – DECLARATION OF PRINCIPLES

The organization has for its objectives the following:

1. To uplift the living condition and life of its members in

accordance with the conditions of the national development
Plans;

2. To enhance and defend the interest of its members for their

mutual aid and protection;

3. To own and disposed property, real or personal for the use

and benefit for the entire membership and the association;

4. To design and undertake all activities for the benefits and

welfare of its members and the organization, including
housing, madras building, mosque and other projects not
contrary to laws; and

5. To coordinate and collaborate with proper government

agencies and other rural workers associations for certain
lawful undertaking.

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 ARTICLE III – PLACE OF OPERATION

SECTION 1. The area of operation of the association shall be at

Barangay Buenaflores, Senator Ninoy Aquino, Sultan Kudarat..

ARTICLE IV – MEMBERSHIP

SECTION 1. Qualification of Members. Members shall be open to any

person who have resided at least six (6) months
successively at Barangay Buenaflores, Senator Ninoy Aquino, Sultan Kudarat ,
of legal age, who are ambulant, intermittent, self-employed, rural workers, other
workers and those without any employer- employee relationship. He may become
member of the organization by filling an application for membership addressed to the
Board of Directors.

SECTION 2. The applicant must make his application for membership in writing
on a form provided by the organization for the purpose. It shall be the duties and
responsibilities of the Officers to approve or disapprove the application. The applicant
must be assisted in filling up the application if he is illiterate.

SECTION 3. Resignation. A member of the association may resign by tendering

a letter of resignation 10 days before the actual date of his resignation so that the
Officers will have enough time to assess the accountabilities of said member if he has
not yet settled his accountabilities.

SECTION 4. Expulsion. Any member who fails to pay his monthly dues, fees or
contribution for three (3) successive times and violated major policy of the organization
and membership agreement may, after thorough investigation and after hearing before
the Association Officers, maybe fined, suspended or terminated from membership in
the association. His rights and equity if any, shall be returned to him.

SECTION 5. Death. The death of a member shall automatically terminate heirs

of the deceased member shall have the rights on the equities of the deceased and shall
have preference in the admission to the association upon complying with provisions
herewith provided.

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 ARTICLE V – STRUCTURE AND OFFICIALS

SECTION 1. Qualification of President. The entire affairs and business of the

association shall be administered by the President who shall be elected by the General
Assembly of members.

The following are the qualifications for Association Officers.

1. He must be respectable, of good moral character and reparation in the
community.
2. He must not be holding any political position, or a government employee;
3. He must be a good leader with high sense of command.

SECTION 2. Election and Term of Office. The election for President, Vice
President, Secretary. Treasurer/Cashier and other officials and Committee Chairman shall
be held every two (2) years of service by secret ballots. Election shall be held within 30
days of the ensuing calendar year.
SECTION 3. Vacancies. Whenever a vacancy occurs in the position of
President down to the lowest position the vacancy shall be filled-up thru election
by General Assembly.

SECTION 4. Committees. There shall be four (4) committees to be

created namely: Education Committee, Membership/Credit Screening Committee
Audit and Monitoring and Evaluation Committee.

Each of these committees shall be composed of three (3) members

including the chairman. The chairman of each committee shall be elected
by the General Assembly and the two (2) members of each committee shall
be appointed by the elected chairman.

ARTICLE VI – OFFICERS DUTIES AND FUNCTION

SECTION 1. Powers and Duties of the Board of Directors

 To have general supervision and control of the affairs of the association;

 To promote rules and regulations not consistent with the provisions of
the Constitution and By-Laws for management of the affairs of the
association;
 To study and install effective accounting system which shall be
adequate enough for management purpose of the association; and
 To keep all records of transactions of the association and submit to the
general assembly a periodic financial statements.

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SECTION 2. President.

 Perform administrative functions/supervision and control on the

activities of the Association
 Schedules and presides on regular monthly, meetings and annual
meeting
 Coordinate with the Local Government Unit, funding institutions and
other concerned agencies.

SECTION 3. Secretary
 Keeps a complete list of all members
 Keeps a complete records of all meetings
 Furnish the DOLE copies of the minutes of regular meetings

SECTION 4. Treasurer
 Take custody all money and important financial documents of the
association
 Pay, upon the recommendation of the Project Manager, or as authorized
by the President, all money transaction and certify to the correctness of
the cash position of the association in all financial statements and
reports submitted to concerned local government unit
 Turn over all money, documents of the association upon election of
his/her successor

SECTION 5. Membership/Credit Screening Committee

 Screening body for applicants to the association
 Recommend approval/disapproval of application for membership to the
association
 Process loan application of members/recommends approval/disapproval

SECTION 6. Monitoring and Evaluation Committee

 Visit projects site and conduct regular meetings with beneficiaries
 Subject monthly monitoring and evaluation reports to the
President/Project Manager
 Recommend strategies to the Project manager for more effective
project implementation

SECTION 7. Audit and Inventory Committee

 Provides internal audit services, including inventory of asset of the
association

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 Conduct regular monitoring if the internal control system of the
association is operational
 The Auditor shall have the duty to inspect, examine and audit all
transactions, financial and otherwise, made by the chairperson, other
officers and shall submit reports thereof to the officers on a quarterly
basis.

SECTION 8. Education Committee

 Conduct pre-membership seminar
 Provides the members with information concerning the operation of the
association
 Familiarizes the General Public with the aim, purposes of the
association movement

SECTION 9. Project Manager

 Supervise activities of the concerned project beneficiaries
 Report regularly and directly to the President
 Conduct regular visit and follow-up of the project site to validate report
of the monitoring committee
 Responsible in looking for business opportunities beneficial to the
association

SECTION 10. Members

 Attend all meetings, conferences prescribed by the President
 Contribute personal services to the association when so required in
accordance with the decision of general membership
 To obey and comply with policies, constitution and by-laws
promulgated by the general membership and or competent authority.
 To preserve, depend and safeguard the good name of the associations.
 To exercise power of recall for lost of confidence subject to the
limitations as stated on this constitutions.

SECTION 11. Press Relations Officers (PRO) the PRO shall have the
following duties and responsibilities.
 Publicize the accomplishments of the Council.
 Consult the Chairperson on all documents for press release.
 Assist the Council on matters related to media and print.
 May act as spokesperson of the council upon authority of the
Chairperson.
 Provide the Councils on updates and news on agriculture programs.
 Documents and cover with photographs/video and tape all special
events/affairs of the council.
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  Perform such other functions as may be delegated by the Council.

ARTICLE VII- MEETING OF THE ORGANIZATION

SECTION 1. Annual Assembly. The General Assembly shall meet at least

once a year shall be held at the principal office of the association every last month
of the year (December).

SECTION 2. A Special General Assembly. A special General Assembly

may be called by the Association President any time to discuss important matters.

SECTION 3. Regular Meetings of the Officers. The Officers shall meet

every 1st Saturday of the month and shall be held at the principal address of the
association at Barangay Buenaflores, Senator Ninoy Aquino, Sultan Kudarat.

SECTION 4. A special meeting of the Officers shall be held whenever

called by the President or by the majority of the Officers. A written notice signed
by the person/persons making the same specify the time, agenda and place of the
meeting.

SECTION 5. Notice of General Assembly Meeting. Written notice of all

meetings shall be serve by the Secretary through an agent or by mail and such
notice be accompanied by an agenda.

Notice of the special assembly shall state the purpose or agenda, where it is
to be held and the same meeting and no other.

ARTICLE VIII – ELECTORAL PROCEDURES/POLICIES

SECTION 1. Election Committee. The election committee shall be formed

days before the Election Day. There shall be a chairman on election
committee to be elected by the majority of the Association Officers which shall
perform its duties in accordance with established election practices, canvass and
certify in writing election results, then submit the same to the Presiding Officer.

SECTION 2. Manner and time of election. The manner of election shall be

secret ballot. Members are entitled to one (1) vote. Only the officials registered
members are qualified to vote. Voting by proxy shall not be allowed and
nominations in absentia is not allowed.

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 ARTICLE IX – ORGANIZATION FEES, DUES AND OTHERS
SECTION 1. Membership Fee. Every member of the association must pay
membership fee of P 200.00 upon his admission to the association.

SECTION 2. Annual Dues. Annual due of P 100.00 is required of every

member to be paid during the Annual General Assembly meeting.

SECTION 3. Monthly Due.(P25.00) The Association may raise funds for

its activities through contribution or donation from its members or non-members
either in cash or labor or in kind and through benefit programs considered
appropriate and legal.

SECTION 4. Contribution. The association may raise funds for its

activities through contribution or donation from its members or non-members
either in cash or labor or in kind and through benefit programs considered
appropriate and legal.

SECTION 5. Savings Fund and Operation. The association shall establish

a member-saving-account scheme for the members of the association. The
accumulated fund shall be deposited in their chosen depository bank. A table of
equity shall be maintained by the treasurer. A trust receipt shall be issued for this
purpose.

ARTICLE X – DISPOSITION OF ORGANIZATIONAL FUNDS

SECTION 1. Deposit of Funds. The president and the Treasurer must

establish a joint account in the depository bank. There shall be two (2) accounts to
be maintained; one for savings fund and another for the membership fees, monthly
dues, annual dues, contribution and donation. Other sources of funds like the loan
proceeds shall be deposited in this account.

SECTION 2. Utilization of funds. The funds should only be utilized upon

a majority consent.

SECTION 3. Withdrawal of funds. The authorized signatories will be the

President, Treasurer and the Barangay Chairwoman.

SECTION 4. Collection of funds. The treasurer shall deposit the

collections of the association account with a period of fifteen (15) days after the
collections made.

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 SECTION 5. Funds Report. Every quarter the Treasurer required to render
a consolidated report to the association during its meeting or assembly.

ARTICLE XI – RULES OF ORDER

SECTION 1. Agenda. As far as practicable, the order of business at its

annual meeting shall be:
a.) Roll Call
b.) Proof of due notice
c.) Consideration of the minutes of at least general meeting
d.) Consolidation of the reports of the Officers, Board of Directors and
Committees including audited financial statements of the
association.
e.) Unfinished business
f.) Election of Directors and Committees members
g.) Adjournment

SECTION 2. Quorum. A majority of the entire membership of the

association shall constitute a quorum for the transaction of the business.

SECTION 3. Quorum of Officers Meeting. At least 51% of the total

number of the EXE-COM shall constitute a quorum.

SECTION 4. Amendments. This Constitution and By – Laws may be

amended by a special General Assembly meeting called for the purpose by the
majority vote of the members subject to the approval of the Bureau of Rural
Workers.

MINUTES OF THE ORGANIZATIONAL MEETING

RATIFICATION/ADOPTION OF THE CONSTITUTION AND BY LAWS OF
THE ASSOCIATION:

AGENDA 1. Organizational Meeting

2. Adoption and Ratification of the Constitution and By Laws

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 The meeting took place on at officer,
He designated Mr./Ms. Members
of the association. The Presiding Officer discussed to the body the importance and
advantages of forming themselves into an association.

The discussion was followed by a motion to name the association:

which was unanimously
approved by the body.
After nominations and division of the house, the following individuals were
elected as the officers of the association:

President
Vice – President
Secretary
Treasurer
Auditor
Sgt. At Arms

The newly elected President of the association presented and discussed the sample
Constitution and By Laws. There were no substantive objections to the provisions and so
it was moved that the same Constitution and By Laws be adopted. The result was
unanimous.

The Secretary took the names of all present and them signed as proof that they
willingly approved of the same Constitution and By Laws.

All of the above were undertaken until at which the body

adjourned.

Prepared by: Attested by:

Association Secretary Association President

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 OFFICIAL LIST OF ORGANIZATION OFFICERS AND MEMBERS

OFFICERS

President : FELICITAS S. TADEO

Vice-President : ROMMEL E. MOLINA
Association Secretary : JOSELITO O. SAAD
Association Treasurer : RONALD F. NOVESTEROS
Association Auditor : EMMYLOU C.
RESURRECCION
Business Manager : MARCELINO A. DEL RIO
JOCELYN C. RUAM
Press Relation Officer : MELBA L. LARUSCAIN
Sergeant at Arms : JESTONI C. BRAGAS

Members:

1. LETTY P. BOBLO 16.GINA S. MAGARELOS

2. IVY MAE E. ABORDAJE 17. MARILOU B. GARANCHO
3. EDITH D. ARAŇA 18. VERONICA L. GARANCHO
4. LETECI A. ORTADO 19. SULPICIO C. LABOTERO JR
5. MERANDA M. ESTINOPO 20. MAYDIE D. PENSON
6. MAYLINE C. VILLARINO 21. ANTONIO P. DRILON
7. ALEXANDER E. REYES 22. LIZA Y. REYAS
8. ARNEL Y. REYES 23. MILAGROS O. SAAD
9. LEONIDA T. DABALOS 24. MARVIN P. TIRADO
10. RONALD D. JUNGCO 25. MARCELINO S. GARANCHO
11. SALVADOR B. LUSTAN SR. 26. DUDAYAN K. DEMAOG
12. ILENE A. TADAYA 27. NORMAN C. BRAGAS
13. CHERRIE A. SOLIS 28. JOEL D. MANAGAD SR.
14. GEMMA C. ALBORES 29. ROLANDO A. CABE JR.
15. JUDITH P, CABALUNA 30. ROLLY P. CASTIGADOR

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Note: Please use extra copy if necessary

Respectfully submitted by: Attested by:

Association Secretary Association President

ORGANIZATIONAL PROFILE

1. Name of Organization: _________________________________________

2. Official Address: _________________________________________
3. Objectives:
General _________________________________________
Specific _________________________________________
_________________________________________
_________________________________________
Date Organized __________________________Date Registered
Registered Number

4. Name of Institution/Agency/organization that assist in the formation of the

organization (if any)

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5. Registration of the Organization (other than DOLE, if any):

Registering Agency Registration No. Date Registered

6. Name of President
7. Total Membership Male Female
8. Category (occupation) of Members:
Farmers Self-Employed
Fisher folk Mixed (pls. Specify)
Forestry workers
Handicraft workers others (pls. specify)
Craftsmen

9. Activities undertaken by the organization:

Education/Training (if any):

Date
Title Conducted by
Conducted

Socio/Non Socio-Economic Project (if any)

Title Date started Assisted by Status

10. Funds:(i.e. membership, monthly dues, earning from projects and other donations)

Sources Amount to Date

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11. Affiliation/Linkages (if any)

12. Identified problems of the organization:

Problems Proposed Solution/s

Prepared by: Date:

Association President/Secretary

ARTICLE XII – EFFECTIVITY

SECTION 1. This Constitution and By – Laws shall take effect upon its
ratification. Unanimously adopted and ratified this ____ day of ________, 2018
at ______________________.

NAME SIGNATURE

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 (Please use additional sheet)

Certified Correct: Attested by:

JOSELITO O. SAAD FELICITAS S. TADEO

Association Secretary Association President

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