bscit_dtp
bscit_dtp
bscit_dtp
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1 Using Windows Explorer And Other Windows
Elements
2 Creating And Opening A Document In Page Maker
3 Formatting And Editing A Document
Windows Explorer, now called File Explorer in more recent versions of Windows,
is the file management tool that allows users to browse, access, and manage files
and folders on their computer. Here’s an overview of using File Explorer and
other common elements in Windows:
Address Bar: The address bar at the top of File Explorer shows your current
location. You can click on any part of it to quickly jump to that folder.
Left Pane (Navigation Pane): This shows a hierarchical view of your
computer’s structure, including "Quick Access," "This PC," "Network," and
connected devices. You can quickly jump to any directory by clicking here.
Right Pane: Displays the contents of the selected folder. You can see files
and subfolders here.
4. Viewing Files
File Explorer offers several view modes for displaying your files and folders:
Icons View: Small, Medium, Large, or Extra Large icons.
List View: Displays files in a list format with details.
Details View: Provides additional information about each file (e.g., size,
type, date modified).
Tile View: Shows files as tiles with metadata.
Content View: Displays files with a preview of the contents (mostly for
image or text files).
You can change the view mode by clicking the View tab in the Ribbon and
selecting your preferred option.
5. Search Functionality
Use the search box at the top-right of File Explorer to quickly find files and
folders within the current directory. As you type, Windows will
automatically filter results.
Use advanced search operators to refine results (e.g., kind:documents or
date:>01/01/2020).
The Ribbon at the top of the window provides quick access to common commands.
Key options include:
Home Tab: Provides shortcuts for copying, cutting, pasting, and selecting
all items.
Share Tab: Options for sharing files via email, social media, or a network.
View Tab: Options for changing the layout, sorting files, and
enabling/disabling the Preview Pane.
7. Context Menus
8. Quick Access
Quick Access is a feature in File Explorer that allows you to quickly access files
and folders that you use often. It displays pinned items and recently accessed files.
You can pin your favorite folders by right-clicking and selecting Pin to Quick
Access.
Network: You can see computers and devices on your local network by
clicking on Network in the Navigation Pane. This allows you to access
shared files and printers.
File Sharing: You can share files over the network by right-clicking the file or folder,
selecting Give access to, and choosing the appropriate sharing options.
Pinning Folders to Taskbar/Start Menu: Right-click any folder and select Pin to Start
or Pin to Taskbar to create shortcuts for easier access.
Jump Lists: Right-click on a pinned folder or application on the Taskbar to quickly
access recently opened files or folders.
Ques 2-Creating and Opening A Document In Page Maker
To create a new document,
1. Choose File > New in the menu bar. (or) Press Ctrl + N in the
keyboard. Now Document Setup dialog box appears. (Figure 2.3)
2. Enter the appropriate settings for your new document in the Document
Setup dialog box.
3. Click on OK.
Now a new document called Untitled - 1 opens on the screen as shown in Figure
2.4
A document page is displayed within a dark border. The area outside of the dark
border is referred to as the pasteboard. Anything that is placed completely in the
pasteboard is not visible when you print the document. You can use the pasteboard
to temporarily hold elements while designing your document.
The main components of the PageMaker window are Title bar, Menu bar,
Toolbar, Ruler, Scroll bars and Text area. Let us have a look at these
components.
Title bar
It is the topmost part of the window. It shows the name of the software and the
name of the document at the left, and the control buttons (Minimize, Maximize and
Close) at the right.
In Figure 2.5 we can see the name of the software (Adobe PageMaker 7.0) at the
left. It is followed by the default name of the document(Untitled-1) which can be
changed when we save the document with a user-supplied name.
We know that on clicking the Minimize button the document window is minimised
to a small icon and kept in the task bar, Maximise button is used for maximising
the current document window to fit the whole screen area, and the Close button
closes the software itself.
Menu bar
It contains the following menus File, Edit, Layout, Type, Element, Utilities,
View, Window, Help. When you click on a menu item, a pulldown menu appears.
There may be sub-menus under certain options in the pull-down menus. Refer
Figure 2.
Toolbar
If you place the mouse pointer on a button in the Toolbar, a short text will appear
with its description called ‘Tool Tip’. Refer Figure 2.7
Toolbox
The Figure 2.8 shows the PageMaker toolbox.
To move the toolbox, drag the toolbox by its title bar. Select a tool from the
default toolbox by clicking it.
If the toolbox is not available on the screen, you can perform these steps to show
the toolbox.
The toolbox appears in front of your document window. If you want to hide the
toolbox, you can perform these steps to hide the toolbox.
2. Choose Type > Character in menu bar (or) Press Ctrl + T on the keyboard.
• Click the drop-down menu arrow of the Font box and select the desired font.
• Click the drop-down menu arrow of the Font Size box and select the font size.
• Click the drop-down menu arrow of the Font Color box and select the desired
color.
• Click the Bold, Italic, or Underline buttons to make the text bold, italic, or
underlined respectively.
4. Click on OK.
2. Character Formatting using the Control Palette
The Control Palette is especially useful when you are doing lot of formatting.
Its features change based on the object that is selected on your layout.
If the Control palette is not showing then use the following steps:
1. Click on Window > Show Control Palette sequence in the menu bar. (or)
2. Make the appropriate changes in the Control palette. Refer Figure 2.34
3. Changing Text Colour
You can change the colour of the text. Your design may look beautiful if you
choose a text colour other than black.
To colour characters
2. Choose Window > Show Colors in Menu bar. The Colors palette appears.
Refer Figure 2.36
You can save your document for future use. Saving a document allows you to
review later and edit the document. Saved file can be used on other computer also.
(c) A Save Publication dialog box as shown in the Figure 2.29 appears on the
screen.
3. Then click on the Save button to save the document. The document is now saved
and a file name appears in the title bar.
Once a file is saved under a name, to save it again the name need not be entered
again. The file can be saved simply by selecting the File > Save command or by
clicking the Save button (or) clicking Ctrl + S in the keyboard.
You can save a document with a new name or in a different location using Save
As command. Save As command creates a new copy of the document. So, two
versions of the document exist. The versions are completely separate, and the work
you do on one document has no effect on the other.
1. Choose File > Save As in the menu bar. (or) Press Shift + Ctrl + S in the
keyboard.
Now Save Publication dialog box will appear. Refer Figure 2.30
Closing a Document
After a document is saved, it is not closed. It remains open so that the user can
continue working. When the work is finished, the user should save and close the
document.
After saving, the document can be closed using the File > Close command in the
menu bar (or) Ctrl +W in the keyboard.
Add text, images, logos, or any other elements you want on your
transparency.
Make sure that any elements you include are visible against a transparent
background, as the transparency itself will be clear.
Tip: Use high-contrast colors for visibility. Avoid using solid black text if
you need to ensure it shows up clearly on the transparency. White or light-
colored text on dark backgrounds is a good option.
Load the transparency sheet into the printer’s paper tray. Ensure that you are
using the correct side of the transparency sheet (usually the rougher side).
Click Print to start printing your transparency.
You can import text from other applications (like Microsoft Word, Notepad, etc.)
into your PageMaker document.
Graphics can be inserted as images or illustrations. You can import files in formats
like JPEG, PNG, GIF, EPS, and TIFF.
If you have an image or text that you have already copied from an external source,
you can simply paste it into your PageMaker document.
Steps:
NOTE: If you want to set columns for all pages of your document, set them on the
master pages.
The Utilities > Plug-ins > Grid Manager command fits columns within any area
you specify, or creates columns of a specified width.
(1)Turn to the publication page or master page where you want the columns.
(2)Choose Layout > column Guides. When facing pages appear in the publication
window and you choose Column Guides, then Set Left and Right Pages separately
option appears so that you can set columns differently for each page.
Type the number of columns you want on the page and the space you want
between columns (the gutter). If you are setting left and right pages separately ,
type values for both pages.
Select Adjust Layout if you want existing text and graphics on the page to adjust to
the revised column setup and then click OK. PageMaker creates the specified
number of columns, equally spaced and equally sized.
Creating Style:
To create a style, you use the Define Style dialog box to assign a style name to
a formatted paragraph, and the formatting contained in the paragraph is then
associated with the name. The style contains instructions on character formatting
(such as font, size, leading, and type style), as well as paragraph formatting (such
as indents, tabs, space above and below, hyphenation, window / orphan control,
and column breaks). Note that only one type style can be associated with a style.
You can create style at any point in the design and layout process, but the earlier
the better. You can refine the style later. To create a style, click anywhere in
the formatted paragraph with the text tool selected, for which you wish to create
the style. Choose Type > Define Styles (or Ctrl + 3). When the Define
Styles dialog box appears, [Selection] is highlighted. This indicates the style is
based on the formatting in the selected paragraph. The paragraph and character
formats are listed at the bottom of the dialog box. Click the New command button.
The Edit Style dialog box appears.
In the Name text box, type a name for the style (up to 31 characters). Hold down
the Shift and click Ok to close both dialog boxes. The new style is now listed in
your Styles Palette. However, this style is not yet applied to any paragraph, not
even the current one, because creating a style does not apply the style.
PageMaker offers a couple of other ways to create a style. These techniques bypass
the menu and are even faster than the Ctrl + 3 keyboard shortcut. The first shortcut
uses the keyboard : hold down Ctrl and click [No Style] in the Style palette. This
takes you directly to the Edit Style dialog box.
The second shortcut uses the Ctrl Palettes. The style field is available in the
palette’s paragraph view, so you may have to click the button to see this field.
To create a new style in the Control Palette, select the Paragraph-style field and
type the new name. When you press Enter, PageMaker will display the message
– Style Name does not exist. Press Ok to add this style. After you click Ok, the
style name will be added and the style is automatically applied to the currently
selected paragraph(s). This is the only technique that creates and assigns style
names in one step.
1. Undo (Ctrl + Z)
The Undo command reverses the most recent action or series of actions. It’s useful
if you’ve made a mistake or if you want to go back to a previous state in your
design.
2. Redo (Ctrl + Y)
The Redo command restores the last undone action. This is helpful if you
accidentally used Undo but want to redo the action.
3. Repeat (Ctrl + R)
The Repeat command allows you to repeat the last transformation or action. For
example, if you’ve just applied a transformation (like resizing or rotating), Repeat
lets you apply the same transformation to another object without redoing the entire
action manually.
4. Cut (Ctrl + X)
The Cut command removes an object from the workspace and places it on the
clipboard. You can then paste the object elsewhere in the document or in another
application.
5. Copy (Ctrl + C)
The Copy command duplicates the selected object(s) and places them on the
clipboard, allowing you to paste them elsewhere without removing the original
object.
6. Paste (Ctrl + V)
The Paste command inserts the content from the clipboard (whether you cut or
copied it earlier) into the document.
The Delete command removes an object or text from the workspace. Once deleted,
the object cannot be recovered unless you use Undo.
Keyboard Shortcut: Select the object(s) and press the Delete key.
Menu Option: Right-click on the object(s) and select Delete from the
context menu.
8. Duplicate (Ctrl + D)
The Duplicate command creates a copy of the selected object(s) within the same
document. Unlike Copy, which places the object on the clipboard, Duplicate
immediately places the new copy close to the original.
9. Clone
The Clone tool creates a linked copy of an object. Any changes made to the
original object will also affect the cloned object. Cloning is useful for repeated
patterns or objects that need to remain in sync.
Toolbar: Select the object you want to clone, then click the Clone tool in
the toolbar (or press Ctrl + Shift + D).
Menu Option: Go to Edit > Clone to create a clone of the selected object.
You can then drag the clone to a new location.
Suppose you're working on a design, and you want to format the content by
copying objects and modifying them:
1) Weld
2) Trim
3) Intersect
4) Front Minus Back
5) Back Minus Front
6) Simplify
7) Boundary
8) Combine
Using the Shaping Tools Inspector
You can also access the shaping tools through the Shaping inspector. To open it,
go to Window > Inspectors > Shape. Make sure to toggle the Inspector button
on at the top right of your screen to reveal your inspectors. To choose which
Shaping tool you want to use, simply select it from the dropdown menu in the
inspector.
In some cases (Weld, Trim, Intersect, Boundary), the inspector gives you more
control over the tools than using the buttons in the Properties bar.
It gives you the options to Leave original source object and/or to Leave original
target object, in case you need the original objects to continue building your
design.
Target Object refers to the last object selected when combining objects.
The Weld Tool
The Weld tool takes multiple shapes and combines them into a single object with
the properties of the
target object.
Using the Pick tool, hold Shift and select at least two overlapping objects, making
sure that the target object has the properties that you want your new object to take
on.
Click the Weld button in the Properties bar to combine the objects.
NOTE: Using all other Shaping Tools with the Inspector works exactly the same.
Using the Pick tool, hold Shift to select your source object and then
your target object. Then click the Trim button in the Properties bar.
Move the source object out of the way to reveal your trimmed target object.
Arrange two objects so that they partially overlap. Holding Shift, select your
source object and then your target object.
To see its effects, first select Wireframe from the View Modes dropdown at the
top left of your screen. Then lasso a group of overlapping objects and click the
Simplify button in the Properties ba
You will see that any overlapping lines have been removed. Switch back to
Enhanced view mode, and it will look like nothing happened. But when you
move objects you will see that they have been trimmed, and that they leave a
blank space beneath them.
Then, click and drag your new object away from your original objects to see that it
is in the shape of the collective outline.
The Combine Tool
The Combine tool does two things simultaneously. You can think of it as the
Weld tool + Trim tool. It takes multiple objects and combines them into one
object with the properties of the target object. Simultaneously, it trims
overlapping sections.
Using the Pick tool and holding Shift, select a source object that is completely
encompassed by the
target object behind it, and select the target object.
Click the Combine button in the Properties bar. The source object will disappear,
leaving a hole in its shape in the target object.
Repeat this step with multiple source objects at once to speed up the process.