UNIT 5 WINDOWS EXPLORER AND

APPLICATIONS
Structure
5.0 Objectives

5.1 Introduction

5.2 Explorer and My Computer

5.3 Windows Applications

5.3.1 Notepad
5.3.2 Paint
5.3.3 Character Map
5.3.4 Calculator
5.3.5 Wordpad

5.4 System Tools

5.5 Let Us Sum Up

5.6 Answers to Check Your Progress

5.0 OBJECTIVES
After going through this unit, you will be able to:

manage files and folders using windows explorer, and

usage of system tools for fragmentation, defragmentation, sending, sharing and

renaming of files and folders.

5.1 INTRODUCTION
In this unit we will look at advanced features of Windows 2000 operating system which
includes management of files and folders using windows explorer. We will also look at
windows applications such as Notepad, Calculator, Wordpad, etc. and finally we will
describe about system tools.

5.2 EXPLORER AND MY COMPUTER

In windows explorer or my computer, one can see both hierarchy of folders on the
computer and all the files and folders in each selected folder. This is especially useful for
copying and moving files.

Copying and Moving of Files

You can open the folder that contains the file you want to move and drag it to the folder
you want to put it in. To copy a file hold down the control key and to move a file, hold
down the shift key while dragging.
OR
1) Locate the file or files you want to move or copy.
2) Select the files.
3) Choose copy or cut from the edit menu, the toolbar or right click the colitext menu.
4) Locate the place to which you want to move or copy the objects. Click on it.

5) Choose paste from the toolbar, the edit menu, or the right click context menu.
To Select Multiple Files and Folders these are the Following Steps:

1) In the folder window, hold down the CTRL key, and then click each item to be
2) To select all the files and folders in the window, click the Edit menu, and then click Windows Explorer and
Select All. Applications

3) To select a group of files that are next to each other, hold down the mouse button and
drag a rectangle around the files you want to select.
4) To change the appearance of items in a folder in windows explorer, click the View
menu, and then click one of the following commands: Large Icons, Small Icons,
List, or Details.
Steps to Open a File or Folder
1) Double click the drive that contains the file.
2) To open a f i k or folder double click on it.
To Change the Appearance of Items in a Folder
In my computer or explorer click the View menu, and then click one of the following
commands: Large icons, Small icons, List, Details. You can also sort the items by name,
size, date and type depending on the view.
Steps to Print a Document
1) If the document is open, on the File menu, click Print.
2) If the document is not open, drag the document from My Computer or Windows
Explorer to your printer in the Printers folder.
3) While a document is printing, a printer icon appears next to the clock on the taskbar.
When this icon disappears, it means that your document has finished printing.
4) For easy access to your printer, you can create a shortcut to it on the desktop.
To Send Files to Another Place
1) Select the file in the explorer and then choose send to option from File menu to
explorer.
2) Or click the right mouse button and select Send To option from the shortcut menu.
3) You can select the destination type from the submenu under Send to option.
To Share a Folder with Others
1) Click the folder you want to share.
2) From the file menu select sharing option.
3) Select the Sharing Tab from the Dialog Box, choose the shared as option and the
corresponding details required.
4) You can also share Disk Drives by using the above mentioned procedure. a

To.Find a File or Folder

--cOffice Management and 1) Click on start button and select search optlon.
Computer Application
2) From the submenu select the Files and Folders option.

3) In the dialog box click the entire or part of the file name.

4) If the file name is not known then one can take the help of Date modified tab or
Advanced tab.

5) Then click Find Now.

To Create a New Folder

1) In the windows explorer, if you want to create a new folder then select New option
from File menu.

2) Select Folder option from the submenu.

3) Type a name for the new folder and then press enter.

Working with Shortcuts

Instead of using the standarchenus to find the command you need, use the right mouse
button to click a file or folder.

The menu that appears shows the most frequently used commands for that file or foldef
You can put a shortcut to any program, document, or printer on the desktop or in any
folder. Shortcuts are quick ways to get the items you use often.

For example you can create shortcuts to the printer by using the right mouse button to drag
its icon to the desktop. Then to print a file, just drag its icon to the printer icon.

To Create a Shortcut in aFolder

In windows explorer, open the folder you want to create the shortcut in. On the File
menu, point to New, and then click Shortcut. Follow the instructions on the screen. .
To Delete a File or Polder

1) In windows explorer, locate the file or folder you want to delete.

2) Click the file or folder.

3) On the file menu, click Delete.

If you want to retrieve a file you have deleted, look in the Recycle Bin. The deleted files
remain in the Recycle Bin until you empty it. You can also drag file or folder icons onto
the Recycle Bin icon. If you press shift while dragging, the item will be deleted from the
computer without being stored in the Recycle Bin.

To Chenge the Name of the File or Folder

1) In windows explorer, click the file or folder you want to rename. You do not need to
open it.

2) On the File menu, click Rename.

3) Type the new name, and then press ENTER.

A filename can contain up to 255 characters, including spaces, But it cannot contain any
of the following characters: V. * ? ".

To Change File or Folder Properties

1) In the Windows Explorer, click the file or folder whose properties you want to
change and then select Properties option from the File menu.

OR

When you want to view or change information about any item, such as a document,
Dromam. folder disk drive. or minter. vou can look as its ~ r o ~ e r t i e Use
s . the right mouse
 Windows Explorer and
5.3 WIND0WS APPLICATIONS Applications
In the example we will give various examples of windows application such as Notepad,
Paint. Calculator etc.

5.3.1 Notepad

Fig. 5.2
You can use Notepad to create or edit text files that do not require formatting and are
smaller than 64K. Notepad opens and saves text in ASCII (text-only) format only.
Working with Text in Notepad
To Find Specific Characters or Words the Following Steps are Used

1) On the Edit menu, click Find.

2) In the Find what box, type the characters or words you want to find.

3) Click Find Next.

Fig. 5.3

To Delete, Cut, Copy, and Paste Text

1) To delete characters to the left of the insertion point, press the BACKSPACE key.

2) ' To delete characters to the right of the insertion point, press the DELETE key.

3) To delete words, select them, and then press the BACKSPACE dr DELETE key.

4) To cut text so you can move it to another location, select the text. Then, on the Edit
menu, click Cut.

5) To copy texts so you can paste a copy of it in another location, select the text. Then,
on the Edit menu, click Copy.

To paste text you have cut or copies, place the insertion point where you want to
6) . .. . . -. .. n... .. , r. .
Office Management and To Wrap Text to the Window Size
Computer Application
1) On the Edit menu, click Word Wrap.

2) Wrapping text enables you to see all the text on the line, but it doesn't affect the way
text appears when it is printed.

To Insert the Time and Date in a Document

1) Move the insertion point to where you want to add the time and date.

2) On the Edit menu, click Timemate.

To Keep a Long by Using Notepad

1) On the first line of Notepad document, type the following at the left margin, making
sure you include the period: LOG.

2) Save the document.

Every time you open this document, Notepad will append the current time and date, as
specified by your computer's clock, to the end of it.

5.3.2 Paint

Vertical Toolbar

Canvas

Scroll Bars

Colour Pallet

Fig. 5.4
You can use Paint to create, edit, and view pictures.

You can paste a Paint picture into another document you have created, or use it as your
desktop background. You can even use Paint to view and edit scanned photos.

To Draw a Straight Line

Fig. 5.5
 e

1) Click the required button in the toolbox. Windows Explorer and /

Applications
2) To draw the line, drag the mouse pointer.
To Draw a Free-form Line

Fig. 5.6

1) Click the required button in the toolbox.

2) To draw the Iffie, drag the mouse pointer.

To Draw a Curve

Fig. 5.7

1) Click the curve tool in the toolbox.

2) To choose the width the curve will be, click a line width at the bottom of the toolbox.

3) To choose the colour the curve will be, click a colour.

4) Draw a straight line by dragging the mouse pointer.

5) Click where you want one arc of the curve to be, and then drag the mouse pointer to
adjust the curve.

6) Each curve must haw at least one arc but no more rhan two. Repeat this step for a
second arc.
To Draw an Ellipse or Circle

Fig. 5.8
1) Click in the toolbox.

2) Click a colour from the colour box for the shape's outline.

3) To fill the shape, click a colour by using the right mouse button, and then click a fill
style from the bottom of the toolbox.

4) To draw an ellipse, drag the mouse pointer diagonally.

5) To draw a perfect circle, press and hold down SHIFT while dragging the mouse
pointer.

6) To undo a change, click Edit and then click Undo. You can undo up to three changes.
To Draw a Rectangle or Square
Office Management and 1) Click in the toolbox to create a square-cornered shape, or click to create a
Computer Application round-cornered shape.

2) Click a colour from the colour box for the shape's outline.

3) To fill the shape with colour, click a colour by using the right mouse button and then
click a fill style from the bottom of the toolbox.

4) To draw a rectangle, draw the mouse pointer diagonally in the direction you want.

5) To draw a square, press and hold down SHIFT while dragging tlie mouse pointer.

To Draw a Polygon

Fig. 5.10

1) Click in the toolbox, and then' click a colour for the polygon outline.

2) To create a colored fill, click a colour by using the right mouse button, and then click
a fill style from the bottom of the toolbox.

3) To draw the polygon, drag the mouse pointer and click at each corner. Double-click
when you are done. a

4) To use only 45- and 90-degree angles, press and hold down SHIFT while dragging
the mouse pointer.
To Q p e and Format Text

Fig. 5.11
1) Click in the toolbox.
2) Create a text frame by dragging the mouse pointer diagonally, and then click the
font, size, and style you want.
3) Click inside the text frame, and then type the text.
4) Move or enlarge the text frame as needed.
5) To change the colour of the text, click a colour in the colour box.
6) To insert the text on a colored background, click on the toolbox, and then click a
colour with the right mouse button to change the background colour.
7) To insert the text into the picture, click outside the text frame.
To Fill en Area or Object with Colour

Fig. 5.12

1) Click in the toolbox, and then click a calour from the colour box.
2) Click the area or object you want to fill.
3) To fill with the foreground colour, click the area with the left mouse button.
4) TOfill with the back~rn~ind
cnlnllr. click the area w i t h the rioht mnllcp hiittnn
 Widows Explorer and
To Paint with a Brush Applications

Fig. 5.13

1) Click in the toolbox, and then choose a brush shape from the bottom of the toolbox.

2) Click a colour from the colour box.

3) To paint, drag the mouse pointer.

Fig. 5.14

1) Click in the toolbox.

2) To change the size of the spray area, click a size from the bottom of the toolbox.

3) To choose the spray colour, click a colour.

4) To spray drag the mouse pointer. Use the left mouse button to spray with the
foreground colour, or use the right mouse button to spray with the background
colour.

To Create Custom Colours

1) In2thecolour box, click the colour you want to change.

2) On the Options menu, click Edit Colours.

3) Click Define Custom Colours, and then enter new values in either the RGB (red,
green, blue) or HLS (hue, saturation, and luminescence) and colour models.

4) Click Add to Custom Colours.

To Use Black and White Instead of Colour

1) On the Image menu, click Attributes.

2) Click Black and White

To Invert all the Colours in a Picture

1) On the Image menu, click Invert Colours.

To Change the Colour of an Existing Line

. .
.. .
2) Click a different colour in the colour box.

3) Pusition the paint cursor so that it is touching the line, and then click.
To Copy Part of a Picture
Office Management and 2) On the Edit 'menu, click Copy.
Computer Application
3) On the Edit menu, click Paste.

4) Drag the selection where you want it.

5) To remove the selection box, click outside it.

To Save Part of a Picture in to Another Bitmap File

1) Select an area you want to say by clicking or in the

toolbox and then dragging the cursor to define the area.

2) On the Edit menu, click Copy To.

3) Specify a file name and location.

5.3.3 Chwlcter Map

You can use Character Map to insert special characters into a document.

To Add a Special Character to a Document

1) Open Character Map.

2) In Font, click a font.

3) Double-click each character you want to insert.

Fig. 5.15
4) Click Copy.

5) In your document, click where you want the characters to appear.

6) On the Edit menu, click Paste.

To Insert a Special Character in40 a Document

1) Open Character Map.

2) In Font, click a font.

pnrh r h a m c t e r unll wmt
'I\ I'h~~hle-~lirlr to insert.
5) In your document, click where you want the characters to appears. Windows Explorer and
Applications
6) On the Edit, click Paste.

7) Select the inserted characters, and then click the arrow on the font list to change to
the same font you used in Character Map.

5.3.4 Calculator

Fig. 5.16
To Perform a Simple Calculation

1) Enter the first number in the calculation.

2) Click + to add, - to subtract, * to multiply, or / to divide.

3) Enter the next number in the calculation.

4) Enter any remaining operators and numbers.

5) Click = -
To Perform a Statistical Calculation

1) On the View menu, click Scientific.

2) Enter your first piece of data.

3) Click Sta, and then click Dat.

4) Enter the rest of the data, clicking Dat after each entry.
w

5) Click Sta.

6) Click the button for the statistics functions you want to use.

To Perform a Scientific Calculation

1) On the view menu, click Scientific.

2) Click a number system.
3) Enter the first number.

4) Click an operator.

5) Enter the next number in the calculation.

6) Enter any remaining operators and numbers.

7) Click =

To Convert a Value to Another Number System

-. - - . .- .
Office Management and 2) Enter the number you want to convert.
Computer Application
3) Click the number system you want to convert to.

5.3.5 Wordpad
To Open a Document

1) On the File menu, click Open.

2) In Look In, click the drive that contains the document you want to open.
3) Double-click the folder that contains the document you want to open.
4) Click the document name, and then click Open.

To Save Changes to a Document

On the File menu, click Save.

To Show or Hide the Toolbar

On the View menu, click Toolbar.
A check mark appears when the tool bar is visible.

To Show or Hide the Format Bar

On the View menu, click Format Bar.
A check mark appears when the format bar is visible.

To Show or Hide the Ruler

On the View menu, click Ruler.
A check mark appears when the ruler is visible.

To Undo Your Last Action

On the Edit menu, click Undo.

To Delete Text

1) Select the text you want to delete.

2) To remove text so that you can place it in another part of the document, click Edit,
and then click Cut.
3) Or to remove text entirely from the document, press DELETE.

To Search for Text

1) In the document, click where you want to start searching.

2) On the Edit menu, click Find.

3) In Find what, enter the text you want to search for, and then click Find Next.

4) To find additional instances of the same text, continue to click Find Next.

Fig. 5.17
To Search and for the ~ e ~ l a Text
ce
1) On the Edit menu, click Replace.
2) In Find what; enter the text you want to replace.
 Windows Explorer and
Applications

Fig. 5.18
To Insert the Current Date and Time

1) Click where you want the date and time to appear.

2) On the Insert menu, click Date and Time.

3) Click the format you want.

To Change the Way Text Wraps on Your Screen

1) On the View menu, click Options.

2) Under Word Wrap, click the option you want.

To Create a Bulleted List

1) Click where you want the bulleted list to start.

2) On the Format menu, click Bullet Style, and then type your text. When you press
ENTER, another bullet appears on the next line.

3) To end the bulleted list, click Bullet Style again.

To Change a Font 'Qpe, Style, or Size

1) Select the text whose format you want to change.

2) On the Format menu, click Font.

3) Click the options you want.

To Format a Paragraph

1) Click anywhere in the paragraph you want to format.

2) On the Format meQu, click Paragraph.

3) Enter the indentation and alignment options you want.

To Set or Remove m.Shops in Parrrgraphs

1) Select the paragraphs in which you want to set tab stops.

2) On the Format menu, click Tabs.

3) In the Tabs dialog box, do the following, as needed.

To set a tab stop, type the measurement for a new tab stop in Tab stop poskim,
and then click Set.
To delete a tab stop, click it in the list, and then click Clear.
To delete all tab stops in the selected paragraph, click Clear All.

To See How Your Document will Look Before You Print it

1) On the File menu, click Print Preview.

2) In Print Preview, you can click Close to return to the previous view.

To Set Page Margins

Office Management and To Change Printers and Printing Options
Computer Application
1) On the File menu, click Page Setup.

2) Make the changes you want in the Page Setup dialog box:

To change printer, click printer; and then click a printer in Name.

To change paper specifications, enter the settings you want under Paper,
Orientation and Margins.

5.4 SYSTEM TOOLS

In this section we will look at some system tools.

Using Backup to Back Up the Files:

Fig. 5.19
You can use Backup to back up files in the hard disk. You can back up files to floppy
disks, a tape drive, or another computer on the network. When you have made a backup
file, you can restore it if the origi:al files are damaged or lost.

To Back up the Files to a Netware or Widows NT Server

You can have files bn the hard disk automatically backed up to a network server by using
a network service called a backup agent. You need to Jse the backup agent that the
network administrator has setup on the server either ARC serve or Backup Exec. The
network administrator specified how often backups are done. You specify which files
should be backed up.

Using Disk Defragmenter to Speed up the Hard Disk

You can use Disk Defragmenter to rearrange files and unused space on the hard disk so
that programs run faster.

Using Drive Space to Increase Disk Space

You can use Drive Space to compress both hard and floppy disks to create more free space
for files. You can also use Drive Space to configure disk drives that you have already
compressed by using Double Space or Drive Space.

Using Scandisk to Detect and Repair Disk Errors

You can use Scandisk to check the hard disk for logical and physical errors, and then
 Communications Windows Explorer and
Applications

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I </' Fig. 5.20

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Phone Dialrr to Dialfnnr thd Cdnrptltef
I 1) Select programs from Stad mein& '
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I 2) GO to ~caessoriesa d ihe k l e ~d&unicati&option.

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3) From t h submenu
~ select ~ h o h $aleT.
e
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4) Phone dialer enables gou to place telephbne calls from the computer by using the
mudem or another Windows 'telephony deiice.
Using D m - U P Networking to conned to a Computer or Nehvork

1) Select <fograms b m Start menu.

'

2) Go.to Accessories and the select Communication option.

3) From the submenu select Dial-Up Networking.

With Dial-up Networking, you 'can gain across to shared information on another computer,
even if the computer is not on a network. The computer you are dialing in to muit be set
up as a network server for you to use it's shared resources. For example, if you have a
computer at home, you can dial in and connect to the work computer and network through
a network server. Both the home computer and the network server must have modems
installed. .

1) To start the dial-up networking setup wizard, double click My Computer, and then
double-clicW<al-~~ Networking.
.c"
2) If the Dlal-Up. Networking icon is not My Computer, it is not installed. To find out
how to install it, click Related topics.
Office Management and
Computer Application

5.5 LET US .SUM UP

In this unit we discussed how to manage folder and files using windows explorer and also
used several applications of windows application.

5.6 ANSWERS TO CHECK YOUR PROGRESS

1) i) In the window explorer, if you want to create a new folder then select New
option from File menu.

ii) Select Folder option'from the submenu.

iii) Type a name for the new folder and then press enter.

2) Character map is used to insert special characters into a document.

3) Disk Defragmenter is used to rearrange files and unused space on the hard disk so
that program run faster.