The document provides formats and examples for writing various types of letters, including enquiry letters, letters to the editor, and order placement letters. Each format includes specific components such as sender's and receiver's addresses, subject lines, salutations, body structure, and complimentary closings. Examples illustrate how to apply the formats in real scenarios, such as inquiring about a course or raising awareness about animal rights.
The document provides formats and examples for writing various types of letters, including enquiry letters, letters to the editor, and order placement letters. Each format includes specific components such as sender's and receiver's addresses, subject lines, salutations, body structure, and complimentary closings. Examples illustrate how to apply the formats in real scenarios, such as inquiring about a course or raising awareness about animal rights.
The document provides formats and examples for writing various types of letters, including enquiry letters, letters to the editor, and order placement letters. Each format includes specific components such as sender's and receiver's addresses, subject lines, salutations, body structure, and complimentary closings. Examples illustrate how to apply the formats in real scenarios, such as inquiring about a course or raising awareness about animal rights.
The document provides formats and examples for writing various types of letters, including enquiry letters, letters to the editor, and order placement letters. Each format includes specific components such as sender's and receiver's addresses, subject lines, salutations, body structure, and complimentary closings. Examples illustrate how to apply the formats in real scenarios, such as inquiring about a course or raising awareness about animal rights.
Here is a step-by-step process to write an Enquiry Letter– 1. Sender’s address: Include an email and phone number, if required. 2. Date: Below address. Leave one space or line. 3. Receiver’s address 4. The subject of the letter 5. Salutation (Sir / respected sir / madam) 6. Body Paragraph 1: Introduce yourself and the purpose of writing the letter Paragraph 2: Detail of the enquiry Paragraph 3: Conclude / end 7. Complimentary Closing 8. Sender’s name, signature and designation (if any)
Example
You are Mrs. / Mr. Gupta. Your son is a student of Class XII and wants to pursue a course in Mass Communication. Write a letter in 120-150 words to the Dean, Institute of Mass Communication, University of Delhi, seeking information about the course admission procedure, eligibility criteria, fee structure, hostel facilities, placement opportunities,etc. Ans: 302, Hi life Apartments Malad, Mumbai. Date 12 October 2024 Dean Institute of Mass Communication University of Delhi New Delhi. Subject: Enquiry for course in Bachelor of Mass Communication. Sir I am Mrs. Gupta M/O Saransh Gupta. My son is studying in Class XII and wants to pursue Mass Communication. So, I am writing to you to enquiry about the said course. Kindly give me the following details. I want to know the course content, course duration, fee structure, eligibility criteria, admission procedure for the B. Mass. Comm. Degree course. Also, information on hostel availability will be required. Also, I want to know about the placement opportunities that will be available to my son once he completes the course. Kindly give any other additional information that you think is required. Please reply with the same at the earliest so that I can make an informed decision. Thank You Yours Sincerely Mrs. Gupta Phone Number XXXXXXX
Letter to the Editor Format.
The format of a letter to editor of a Newspaper is as follows – 1. Sender’s address: The address and contact details of the sender are written here. Include an email and phone number, if required or if mentioned in the question. 2. Date: The date is written below the sender’s address after Leaving one space or line. 3. Receiving Editor’s address: The address of the recipient of the mail i.e. the editor is written here. 4. Subject of the letter: The main purpose of the letterforms the subject. It must be written in one line. It must convey the matter for which the letter is written. 5. Salutation (Sir / Respected sir / Madam) 6. Body: The matter of the letter is written here. It is divided into 3 paragraphs as follows – Paragraph 1: Introduce yourself and the purpose of writing the letter in brief. Paragraph 2: Give detail of the matter. Paragraph 3: Conclude by mentioning what you expect from the editor. (For example, you may want him to highlight the issue in his newspaper/magazine). 7. Complimentary Closing 8. Sender’s name, signature, and designation (if any)
Example
You are Neena / Navin, a student of Max Public School, Mumbai. You are concerned about the lack of awareness around animal rights. Write a letter to the editor about the need to raise awareness about animal rights among the public.
Max Public School
Mumbai 12th June 2023 The Editor The Hindustan Times Mumbai Subject: Awareness around Animal Rights Sir/Madam Through the columns of your esteemed newspaper, I wish to raise awareness about animal rights and the importance of preserving them. Deforestation, thirst for adventures, greed for money, and other factors are all contributing to the extinction of wild animals today. Because of man’s avarice, many wild animal species are on the verge of extinction. Animals, like humans, have the right to live and also contribute to ecological balance. Despite the fact that the government has launched numerous programmes aimed at protecting wild animals, no positive results have been achieved. Some people keep pet animals but do not take proper care of them. This is not called for and government agencies should create laws to check and prevent such incidents. Many private organizations are making efforts but legal intervention will make strict implementation of rules. Kindly publish this letter so that we can create awareness among the masses. Thanking you Yours faithfully Neena / Navin
Example of placing the order letter
You are the Librarian at Devi charitable school, Lucknow. Place an order of school books and other story books for the school library with Chitrakoot book shop, Mall road, Lucknow.
Devi Charitable School
Lucknow.
August 21, 2022
The Book Seller
Chitrakoot Book Shop
Mall Road
Lucknow
Subject – To place an order for school books and other story books
Madam I work as the librarian at Devi Charitable School in Lucknow. Wish to order something for the school’s library. The required text books are:
Gulmohar Readers (Class V and VI) 12
Together with Biology (Class XI and X). 12
Together with Chemistry (Class XI and X) 7
Mathematics by R S Agarwal (Class X and XII) 10
NCERT Physics (Class VI, VII and X) 12
Percy Jackson 2
Harry Potter. 12
Please ensure that the books be delivered by September 1, 2022. On receipt of the order confirmation, 50% payment will be made. After delivery, the other half of the payment will be made. I anticipate receiving a discount on the overall cost of the books because I am a regular client. I’m eagerly awaiting your confirmation. Additionally, there is something I want to mention. A number of the books in the most recent delivery had ripped pages. We chose not to disclose it because it was unimportant, but we won’t put up with another instance of this careless behaviour. Only after thorough bookkeeping is completed will the remaining half of the money be made. Thank you Yours truly XYZ
