STUDENT REGISTRATION SYSTEM

A PROJECT REPORT

Submitted by

PRINCE KUMAR SINGH (22BCS11746)

DEEPAK KUMAR (22BCS12849)
MIHIR KUMAR (22BCS13396)

in partial fulfillment for the award of the degree of

BACHELOR OF ENGINEERING
IN
COMPUTER SCIENCE & ENGINEERING

Chandigarh University
January- May
2025
 BONAFIDE CERTIFICATE

Certified that this project report “Network Routing Simulator”

is the bonafide work of PRINCE KUMAR SINGH (22BCS11746) DEEPAK
KUMAR (22BCS12849) MIHIR KUMAR (22BCS13396) who carried out the
project work under my/our supervision.

SIGNATURE SIGNATURE

Dr. Sandeep Kang VIVEK SINGH(E18390)

HEAD OF THE DEPARTMENT SUPERVISOR

3rd Year CSE 3rd Year CSE

INTERNAL EXAMINER EXTERNAL EXAMINER

 TABLE OF CONTENTS

Abstract.......................................................................................................................i

Chapter 1:INTRODUCTION..............................................................................5-6
1.1 Identification of Client & Need……………..........................................................5
1.2 Relevant Contemporary Issue………………….….………………………..5
1.3 Problem Identification…..…………………………………………………..5
1.4 Task Identification…….....…………………………………………………..6

Chapter 2: DESIGN FLOW/PROCESS………………………….……………7-9

2.1 Concept Generation ……………………………….………………………7
2.2 Design Constraints…………………………………………………..….….7
2.3 Analysis and Feature Finalization Subject to Constraints…………..……..8
2.4 Algorithm Overview……………….…………………………………..….8
2.5 Plan Implementation……………….……………………………………...9

Chapter 3: RESULT ANALYSIS AND VALIDATION……………………10-11

3.1 Implementation of Design………………………………………………….10
3.2 Design Drawings..……………………………….…………………………..10
3.3 Interpretation and Validation of Results……..……………………………...11

Chapter 4: CONCLUSION AND FUTURE WORK…………………………12

4.1 Conclusion…………………………………………………………………12
4.2 Future Work…………………………………………………………….…12

References..................................................................................................................13
 ABSTRACT
A desktop Java application called the Student Registration System was created to
automate and expedite the enrolment procedure for students in educational institutions.
By using SQLite for dependable database management and an easy-to-use graphical
user interface (GUI), this solution does away with the necessity for manual record-
keeping.

By enabling users to carry out necessary tasks including adding, viewing, updating, and
removing student records, the system improves the effectiveness and prevents errors in
the management of student data. The project makes use of JDBC (Java Database
Connectivity) to facilitate smooth communication with the SQLite database and Java's
Swing framework for its user interface.

This project's main objective is to provide a workable and expandable system for
managing student data while guaranteeing accuracy and usability. This little project
lays the groundwork for future improvements like cloud storage integration and web-
based registration systems by implementing object-oriented programming concepts,
database connectivity, and practical software development techniques.
 CHAPTER 1.
INTRODUCTION

Automating administrative procedures is essential in the current digital era to increase

precision, effectiveness, and scalability. The student registration procedure is one such
area that is crucial to all educational establishments. This procedure has historically
been carried out manually using paper-based forms or simple spreadsheet files, which
frequently leads to mistakes, duplication, and inefficiencies—especially as the student
body increases.

1.1. Identification of Client & Need

The administrative division of educational establishments, including training

facilities, colleges, and schools, is the system's main customer. These organisations
need a dependable and effective method for managing, storing, and retrieving
student data. Issues like data inconsistency, record loss, and lengthy processing
times are frequently caused by manual data entry and maintenance. Simplifying the
registration process, cutting down on paperwork, and making student data easily
accessible are the main reasons for the need for a digital solution.

1.2. Relevant Contemporary Issue

Due to the increasing demand for online learning, remote information access, and
data security, educational institutions are currently implementing digital systems for
handling student data at a rapid pace. Manual registration solutions are no longer
adequate because they lack features like safe data storage, backup, and fast search,
and they do not scale effectively with growing student populations. Furthermore, it
is more important than ever to handle student data efficiently and to comply with
privacy laws.

1.3. Problem Identification

There are various issues with the current manual or somewhat automated systems:

 Increased potential for human error when entering data.

 Absence of safe, centralised data storage.

 Managing, accessing, and updating student records can be challenging.

 Lengthy procedures for managing registration and changes.

 High chance of data loss as a result of records being physically damaged.

1.4. Task Identification

The Student Registration System was designed and created to solve the aforementioned
issues. The following are the main tasks for this project:

 Using Swing, a Java-based user interface is designed and developed.

 Including a dependable SQLite backend database to hold student data.

 Putting into practice the following essential features: adding, updating, deleting,
and viewing student records.

 Using JDBC to create safe and effective database connectivity.

 Verifying and testing the system for different input situations.

CHAPTER 2.
 DESIGN FLOW/ PROCESS

The Student Registration System's architecture was tackled systematically, using an

engineering-oriented process to make sure the system is dependable, scalable, and
simple to manage while also meeting the practical needs of educational institutions.
During the design phase, the problem was fully understood, potential solutions were
conceived, alternatives were assessed, and the best possible design was chosen for
implementation.

2.1 Concept Generation

The fundamental idea behind the Student Registration System was to automate the
process of managing student data, doing away with manual record-keeping and
facilitating safe, fast access to, and editing of student data. The system had to be:

 Easy to use for administrative personnel.

 Dependable and safe for extended use.

 Future features like online reporting and registration can be readily added.

2.2 Design Constraints

 Regulations: To prevent needless data exposure, the design complies with data
privacy and protection guidelines.

 Economic Restrictions: To cut expenses, open-source technologies (Java and

SQLite) were employed.

 Environmental Restrictions: By using less paper, digital systems encourage

environmentally responsible behaviour.

 Health and Safety Restrictions: To avoid user fatigue, GUI design adheres to
sound ergonomic principles.

 Manufacturing: Easily installable on any standard Java Runtime Environment

system.

 Professional and Ethical Issues: Guarantees proper documentation and safe

management of personal information.
 Social and Political Issues: In accordance with contemporary educational
principles, it encourages digital literacy and supports paperless administration.
2.3 Analysis and Feature Finalization Subject to Constraints

Given the aforementioned limitations, the system was intended to be:

 Lightweight—reducing the amount of system resources used.

 User-friendly—simple workflows, clear labelling, and effortless navigation.

 Safe: Every database operation is encased with exception-handling and

validation procedures.

 Scalable—it's simple to incorporate future features like cloud backups and login
systems.

2.4 Algorithm Overview:

1. Use JDBC to initialise the database connection.

2. Show a graphical user interface with the ability to add, view, update, and delete
student data.

3. Regarding selection:

 If Add: add a new entry to the database and verify user input.

 If View: get all database records and present them in a table.

 Select an existing record, change the values, then update the database if
you want to update.

 Select the record and delete it from the database if you choose to delete it.

4. Take care of all exceptions and alert users to mistakes.

5. Disconnect from the database gracefully when the application ends.

2.5 Plan Implementation

Flowchart
 CHAPTER 3.
RESULT ANALYSIS AND VALIDATION

Using contemporary tools for coding, design, database administration, and testing, the
Student Registration System's implementation phase was completed in accordance
with established software engineering methods. The system was developed in Java,
with SQLite serving as the backend for safe and effective data storage and the Swing
framework for the graphical user interface.

3.1 Implementation of Design Using Modern Engineering Tools

The following resources and techniques were used in the creation of the Student
Registration System:

Tool/Method Objective

Java (JDK) Programming language for logic and GUI

Java Swing Designing the Graphical User Interface

SQLite Lightweight relational database

JDBC Database connectivity between Java & SQLite

Visual Paradigm/StarUML UML diagrams and system design modelling

IntelliJ IDEA / Eclipse Source code development & debugging

Git Version control and collaboration

Professional-grade software architecture, maintainability, and clarity were all made

possible by these technologies.

3.2 Design Drawings, Schematics & Models

1. Database Schema:
Student_ID, Name, Age, Course, Address, Contact, and Email were the fields that
made up the basic relational structure that served as the foundation for the student
data model.
2. GUI Wireframes: Java Swing components such as the following were used to
sketch and develop the front-end layouts:
  The primary window's JFrame

 JTable (student data view),

 JTextField (fields for input),

 JButton (adds, updates, and deletes),

 JOptionPane (messages and alerts).

3. Diagram of Software Architecture:

The program was divided using a modular manner into:

 UI Layer (Components of Swing),

 Logic Layer (data processing, input validation),

 Database Layer (JDBC-based SQLite interface).

3.3 Interpretation and Validation of Results

 Student records from the SQLite database were successfully stored and
retrieved by the system.

 Invalid input (empty fields, special characters) and other edge cases were
handled appropriately.

 Tests of performance revealed that as database size increased, everything

ran smoothly.

 According to user feedback, the program was easy to use and navigate.

Thus, the Student Registration System demonstrated its accuracy, robustness,

and user-friendliness by meeting all design and functional requirements.
 CHAPTER 4.
CONCLUSION AND FUTURE WORK

4.1. Conclusion

The difficulties involved in manually managing student data are effectively addressed
by the creation of the Student Registration System. The system provides a secure,
effective, and user-friendly platform for maintaining student records by utilising
SQLite for the backend database and Java for the graphical user interface. Robust input
validation and error handling techniques have been incorporated into key
functionalities like adding, viewing, updating, and removing student information.

The project shows how software engineering concepts and contemporary development
tools may be applied effectively to address practical issues in educational
administration. The modular architecture of the system guarantees scalability for
upcoming improvements and ease of maintenance.

4.2. Future Work

Although the current system satisfies the fundamental needs for student registration,
the following improvements should be taken into consideration for future development:

 User authentication: To guarantee data security and privacy, a login system with
role-based access control should be put in place.

 Web-Based Interface: Creating a version of a web application to provide wider

accessibility and remote access.

 Reporting Module: Including features to produce reports, including academic

performance summaries, student lists, and registration data.

 Interoperability with other institutional systems, such as financial management

systems and learning management systems (LMS), is facilitated through
integration with other systems.

 Mobile Application: Developing a version of the registration system for mobile

devices to enable access while on the go.

REFERENCES
1. Little, M.C., Wheater, S.M., Ingham, D.B., Snow, C.R., Whitfield, H. and
Shrivastava, S.K., 2002. The university student registration system: A case study in
building a high-availability distributed application using general purpose
components. In Advances in Distributed Systems: Advanced Distributed
Computing: From Algorithms to Systems (pp. 453-471). Berlin, Heidelberg:
Springer Berlin Heidelberg.
2. Shafie, E., Al-Ajlan, A., Aldrawiesh, K., Bajahzar, A. and Al-Saawy, Y., 2011,
January. Online registration system. In 2011 3rd International Conference on
Advanced Computer Control (pp. 174-179). IEEE.
3. Ala'a, M., 2010. Online registration system. International Journal of Computer
Science and Security (IJCSS), 4(3), p.331.
4. Galler, B.A., Wagman, R., Bravatto, J., Lift, G., Kern, G., Berstis, V. and Munn,
E., 1973, August. CRISP: An interactive student registration system.
In Proceedings of the ACM annual conference (pp. 283-289).
5. Viriyaphol, P., 1999. Student registration system.
6. Liu, Y., Gao, F. and Liu, Y., 2012, April. Design and implementation of student
registration system for universities. In 2012 2nd International Conference on
Consumer Electronics, Communications and Networks (CECNet) (pp. 1760-1763).
IEEE.