Informational Report

INFORMATION
REPORT
What is a report?
Report
 A report is a
systematic,
well organized
document
which analyze a
subject or
problem.
Features of a report
 Recording of a sequence of events.
 Interpreting significance of these events of
facts.
 Discussion of outcomes of a decision or course
of action.
 Making conclusion on an event that has
occurred.
 Recommendation of future.
Characteristics of a
report:
 Accuracy.
 Conciseness.
 Clarity.
 Well structured.
TYPES OF REPORT
 Formal report.
 Informal report.
INFORMAL REPORTS
 Informal reports are typically internal reports, and can go to

other members of the department and department heads.
 The informal report functions to inform, analyze and
recommend.
 These reports are not very complex and short reports written
for shorter documents.
 They are less detailed.
 Proper structure is not essential.
 Evidence is not needed.
 EXAMPLE
Monthly financial report and monthly activity report.
TYPES OF INFORMAL REPORT
 Progress report
 Sales activity report
 Financial report
 Feasibility report
 Literature review
 Credit report
FORMAL REPORT
 Formal reports are the reports written for upper

management of for another organization.
 It is collection and interpretation of data and information.
 These are complex and lengthy reports written on major
projects.
 They provide lengthy and detailed overview.
 Formal reports are properly structured.
 Evidence is included to support the information provided.
 EXAMPLE
An annual report and audit report
TYPES OF FORMAL REPORT
 Information report
 Analytical report
 Recommendation report
INFORMATION REPORT
 A report to inform readers about a topic or an
event which helps to increase readers
knowledge about the topic or event to bring
reader up to date with information.
 Information reports provide data, facts,
feedback, and other types of information
without analysis or recommendations.
Structure of an Information Report
INTRODU Classify your topic, describe the aspects,
●
features or characteristics of the subject

CTION briefly.
DESCRIPTI Facts about the subjects broken into

●
paragraphs using subheadings.

ON/BODY
CONCLUS ●
Summary or closing
ION comments.
INTRODUCTION
 It is a short overview of the whole situation or
topic.
 Introduction is the summary of major points
the writer is going to discuss.
 Writer will give a brief description and shows
the reader why the report is being made.
DESCRIPTION / BODY
 Topic or event is described in details.
 Paragraph use factual information to give
reader a better understanding of the topic or
event.
 These paragraph often use subheadings to
help organize the information.
 A discussion section can also be included at
the end of body.
CONCLUSION
 Rephrase the key points of each body
paragraph.
 Repeat the main idea.
 Review of what was described in report.
INTERNET USAGE BY 16+
This pie chart illustrates how internet users
aged 16+ prefer to access the internet at home
and in other places.
INTRODUCTION
 This graph shows the result of a survey in
which people aged over 16 were asked about
their preferred devices for accessing internet.
 Participants mentioned for devices:
Smartphone, laptop, tablet and desktop
computer
BODY
 The percentage of users of each device.
 Comparison of these devices.
 Majority prefer smart phones.
 Only a small minority prefer to use devices
other then these four.
 Use subheadings for each device.
Conclusion
 Since Smartphone is a portable device so most
of the people prefer to use this.
 In future we can expect that most of the people
will access internet through smartphones.
Percentage of Fuel Used for energy production.
This pie chart illustrates fuel used for energy
production.
MAKING YOU REPORT MORE
INTERESTING
 Include Visuals. (Images, Graphs or diagrams)

 Use subheadings.
 Advance vocabulary.
 Use comparative language.
 Coherence.
 Glossary. (difficult words or definitions)

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INFORMATION

 Informal reports are typically internal reports, and can go to

 Formal reports are the reports written for upper

features or characteristics of the subject

DESCRIPTI Facts about the subjects broken into

paragraphs using subheadings.

 Include Visuals. (Images, Graphs or diagrams)

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