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Edpms Complete Guide

This document provides information about the Electronic Drug Price Monitoring System (EDPMS) forms and request procedures used by the Department of Health in the Philippines. It discusses the various forms that can be downloaded from the EDPMS website, including the Service Request Form, Company Registration Form, and Incident Report Form. It also outlines the procedures for EDPMS account registration, revalidation, certificate of compliance requests, account recovery/forgot password requests, and data correction requests. Finally, it provides guidance on data uploading months and technical topics like system requirements, installation, version upgrades, and demo encoding.

Uploaded by

sheryl Guillermo
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
100% found this document useful (1 vote)
7K views75 pages

Edpms Complete Guide

This document provides information about the Electronic Drug Price Monitoring System (EDPMS) forms and request procedures used by the Department of Health in the Philippines. It discusses the various forms that can be downloaded from the EDPMS website, including the Service Request Form, Company Registration Form, and Incident Report Form. It also outlines the procedures for EDPMS account registration, revalidation, certificate of compliance requests, account recovery/forgot password requests, and data correction requests. Finally, it provides guidance on data uploading months and technical topics like system requirements, installation, version upgrades, and demo encoding.

Uploaded by

sheryl Guillermo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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ELECTRONIC DRUG PRICE MONITORING SYSTEM (EDPMS)

FORMS AND REQUEST PROCEDURE

Department of Health, Philippines


EDPMS
FORMS
ALL FORMS CAN BE DOWNLOADED AT EDPMS WEBSITE UNDER DOWNLOAD SECTION

Department of Health, Philippines


Department of Health, Philippines
- SERVICE REQUEST FORM (SRF)

Department of Health, Philippines


COMPANY REGISTRATION FORM(CRF)

Department of Health, Philippines


INCIDENT REPORT FORM

Department of Health, Philippines


EDPMS REQUEST PROCEDURE
“ Failure to follow the Request guides shall result for the delay or will not process the said request. “

Department of Health, Philippines


EDPMS ACCOUNT REGISTRATION

Department of Health, Philippines


ACCOUNT REVALIDATION

Department of Health, Philippines


EDPMS CERTIFICATE OF COMPLIANCE

Department of Health, Philippines


EDPMS ACCOUNT RECOVERY / FORGOT PASSWORD

Department of Health, Philippines


EDPMS DATA CORRECTION

Department of Health, Philippines


E.D.P.M.S
UPLOADING MONTH

Department of Health, Philippines


For Quarterly Uploading: For Annual Uploading (Every April)
• January This includes the Following Establishment:
• April
• July • Drugstores (Single Branch)
• October

This includes the Following Establishment:

• Drug Manufacturer
• Drug Distributor
• Drug Trader
• Drug Wholesaler
• Drug Importer
• Hospital Pharmacy (Private and Government)
• Drugstores (Unified with 2 or more Branches)

Department of Health, Philippines


E.D.P.M.S
TECHNICAL
SECTION

Department of Health, Philippines


Minimum System Requirements

Installation Process

Version Upgrade

Updating Expired Account

Demo Encoding on EDPMS

Data Back Up and Restore

Data Report Extraction and Report Uploading

Department of Health, Philippines


Minimum System
Requirements

Department of Health, Philippines


Department of Health, Philippines
INSTALLATION PROCESS

Department of Health, Philippines


Installation Process
1. Go to EDPMS Website (https://edpms.doh.gov.ph) and then login your Account.
2. Click and Download EDPMS V3.6 OFFLINE INSTALLER.

NOTE: “IF YOU HAVE AN EXISTING EDPMS OFFLINE, KINDLY DOWNLOAD THE PATCHER ONLY”

Department of Health, Philippines


Installation Process
3. After Downloading you will find the downloaded file at the Download Folder ( as shown below )
4. Double click the EDPMS OFFLINE V3.6 INSTALLER File to start the Installation.

Department of Health, Philippines


Installation Process
5. A Self Extracting Window will Appear, then Click Extract Button
6. After Clicking Extract Button and the Extracting Window Disappear, Go to your Local Drive C:
and Locate the Department of Health Folder.

Department of Health, Philippines


VERSION UPGRADE

Department of Health, Philippines


Version Upgrade

1. Go to EDPMS Website (https://edpms.doh.gov.ph) and then login your Account.


2. Click the Latest Patch Update.

NOTE: “IF YOU HAVE AN EXISTING EDPMS OFFLINE, KINDLY DOWNLOAD THE PATCHER ONLY”

Department of Health, Philippines


Version Upgrade

3. After Downloading you will find the downloaded file at the Download Folder ( as shown below )
4. Double click the downloaded file EDPMS 3.5.

Department of Health, Philippines


Version Upgrade
5. A Setup window will appear (Note: Make sure the Destination Folder is on the constant file destination where you
install your EDPMS Version 3.0
6. Click Extract button.

Department of Health, Philippines


Version Upgrade
7. After clicking the next button a confirmation windows will appear click “ YES TO ALL”
8. After Installation Run your EDPMS Offline Version 3.0

Department of Health, Philippines


Version Upgrade
9. After you run your EDPMS Offline Version this window will appear, click the “START UPDATE” Button

Department of Health, Philippines


Version Upgrade
10. A process bar will appear after you press the START UPDATE button
11. Wait until the process bar is finished updating ( Note: Do not close the System Update to avoid errors )

Department of Health, Philippines


Version Upgrade

12. After the System update your EDPMS Offline will automatically refresh and the Version of your EDPMS is now Upgraded

Department of Health, Philippines


UPDATING YOUR EDPMS
OFFLINE VERSION AFTER ACCOUNT
REVALIDATION / INSTALLATION

Department of Health, Philippines


Updating Configuration File

1. Go to EDPMS Website (https://edpms.doh.gov.ph) and then login your Account.


2. Click and Download CONFIGURATION FILE ( as highlighted below )

Department of Health, Philippines


Updating Configuration File

3. After Downloading you will find the downloaded file at the Download Folder ( as shown below )
4. Run your EDPMS Offline Version.

Department of Health, Philippines


Updating Configuration File

5. Click Settings Button on your EDPMS Offline version.

Department of Health, Philippines


Updating Configuration File
6. Under User Management Account, Click Choose File.

Department of Health, Philippines


Updating Configuration File

7. Select the Downloaded Configuration File on your Download Folder ( File Name: local_config.cfg )
8. After Selecting your Configuration file Open Button

Department of Health, Philippines


Updating Configuration File

9. Click the upload button

Department of Health, Philippines


Updating Configuration File

10. An Notification Dialogue Box will appear above

Department of Health, Philippines


Updating Configuration File

10. After Uploading the Configuration File, you will see at the User List Section your Company Facility Code,
Facility Name and the Expiry Date of your Account.
11. Then Click on the Login Button to go back to the Main Tab to then login your account Username and Password.

Department of Health, Philippines


Updating Configuration File

Department of Health, Philippines


EDPMS DEMO ENCODING

Department of Health, Philippines


DEMO ENCODING

1. Open / Run your EDPMS Offline


2. Login your Account

Department of Health, Philippines


DEMO ENCODING
3. After you Login-In , a new interface will appear (as shown below).
4. To Start Encoding Click on “ ADD NEW RECORD “ Button

Department of Health, Philippines


DEMO ENCODING
5. After you click the “ADD NEW RECORD” Button another window will appear . The Drug list Window
6. After the Drug list window Appear , Type on the search button the GENERIC NAME of the medicine that you
are searching.

Department of Health, Philippines


DEMO ENCODING
7. After you Search the Generic Name of the Medicine you wish to encode, Click on the BLUE CHECK BOX BUTTON
to Confirm.
Note: You will see the Generic Name , Strength and Form of the Medicine , make sure to choose the correct entry.

Department of Health, Philippines


DEMO ENCODING
8. After Clicking the Blue Check Box another window will appear, The “ADD DRUG PRICE” window, this is where you
will encode your Data ( Brand Name / Manufacturer Name | Stocks | Sales Price | Transaction Date )

Department of Health, Philippines


DEMO ENCODING

8.1. Brand Name or Manufacturer : name is the Only Accepted Entry for the BRAND

Stocks : is Per Piece ( Not Box , Banig or Crate )

Price : make sure the price you encode is right, and following the MDRP or SRP given

Transaction Date : Always make sure the transaction date is Minus 1 from the Uploading Month
( Example : April Uploading the Transaction Date is March 30, 2021 )

Department of Health, Philippines


DEMO ENCODING

9. After you input all your data be sure that you will review it to prevent data error or erroneous data submission.
10. After reviewing your data Click on “ ADD “ button

Department of Health, Philippines


DEMO ENCODING

11. An Confirmation window will appear say’s “SUCCESSFULLY INSERTED”

Department of Health, Philippines


DEMO ENCODING

11. Click on the “ X “ after you finished your encoding to view the Main EDPMS Offline Interface

Department of Health, Philippines


DEMO ENCODING

12. On the Main Interface of the EDPMS Offline you will see all the data you input on the ADD DRUG PRICE window

Department of Health, Philippines


DEMO ENCODING

13. When updating your data , always click this GREEN CHECK BUTTON to update your data

Department of Health, Philippines


DEMO ENCODING

14. When you are not catering or serving the said medicine , kindly delete it by clicking the Red THRASH BIN ICON
15. All data is save upon clicking the Add button on the ADD DRUG PRICE window.

Department of Health, Philippines


EDPMS DATA BACK-UP
AND RESTORE

Department of Health, Philippines


DATA BACK-UP

1. Open / Run your EDPMS Offline


2. Click on the Settings Button.

Department of Health, Philippines


DATA BACK-UP

3. Click on the Data Back-Up Tab

Department of Health, Philippines


DATA BACK-UP

4. After Clicking the Data Back-Up Tab , click on the BACK-UP Button

Department of Health, Philippines


DATA BACK-UP
5. After Clicking the Data Back Up Button , a window will appear and it will generate your EDPMS Data Back-Up.
6. The Generated Back Up-file is found on your DOWNLOAD’s Folder
Note: Kindly save your EDPMS Back-Up File on the safe mediums ( Example: Flash Drives, External Drives, Cellphone,
Emails, Etc.

Department of Health, Philippines


DATA RESTORE

1. Open / Run your EDPMS Offline


2. Click on the Settings Button.

Department of Health, Philippines


DATA RESTORE

3. Click on the Data Restore Tab

Department of Health, Philippines


DATA RESTORE

4. On the Data Restore Table, Click “ CHOOSE FILE” and locate your EDPMS Data Back Up File

Department of Health, Philippines


DATA RESTORE

5. Select you EDPMS Data Back Up File and click open

Department of Health, Philippines


DATA RESTORE

6. Make sure the file name is beside the choose file button.
7. Click on the Upload button to restore your data.

Department of Health, Philippines


DATA RESTORE

8. After clicking the upload button a notification window will appear above, that your Data Back-Up has been
successfully restored ( as shown on the Image below ).
9. Click on the OK button to proceed.

Department of Health, Philippines


EDPMS REPORT EXTRACTION
AND REPORT UPLOADING

Department of Health, Philippines


REPORT EXTRATION / GENERATING

1. Open / Run your EDPMS Offline


2. Login your Account

Department of Health, Philippines


REPORT EXTRATION / GENERATING

3. Click on the “ EXTRACT BUTTON “ to generate your Report, that you will upload on EDPMS Website.

Department of Health, Philippines


REPORT EXTRATION / GENERATING

4. After clicking the EXTRACT button , another window will appear generating the EDPMS Report.
5. The Extracted File will be found at your Download’s Folder.
Note: “ DON’T CHANGE THE FILE NAME OF THE DATA EXTRACTED “

Department of Health, Philippines


REPORT UPLOADING

1. Go to EDPMS Website (https://edpms.doh.gov.ph/)


2. Login your Account

Department of Health, Philippines


REPORT UPLOADING

3. After login-in, click on the “ DRUG UPLOAD “ Tab

Department of Health, Philippines


REPORT UPLOADING

4. After Clicking the DRUG UPLOAD Tab, the Drug Upload Interface will appear
5. Click on CHOOSE FILE and select the Generated Data / Report on the EDPMS Offline

Department of Health, Philippines


REPORT UPLOADING

6. After Clicking Choose file button a window will appear , Select the Generated file
7. Click Open

Department of Health, Philippines


REPORT UPLOADING

8. After selecting your Generated EDPMS report click the Upload button.
9. Wait until the progress is finished uploading your report

Department of Health, Philippines


REPORT UPLOADING

10. A notification will appear that it is Successfully Uploaded

Department of Health, Philippines


If you are still having problems kindly Contact your EDPMS Officer on your Region for Further Assistance

Region 4A-CALABARZON

ERWIN CORPUZ
EDPMS Officer
0945-115-2116
https://www.facebook.com/edpms.chd4a/
EDPMS REGION 4A OFFICIAL FACEBOOK

Thank you Very Much


For
Listening
Department of Health, Philippines

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