Developing Keyboarding Skills: Wendi M

DEVELOPING
KEYBOARDING
Wendi m.
SKILLS
TABLE OF CONTENT
Content
1. Introduction to computer
2. Turn ON/OFF computer
3. Desktop element and mouse button
4. Key board part
5. Change Background, screen saver
6. Change Date, Time And Muse pointer
7. Search files and folders
8. Create folder and edit technique
9. WordPad
10. MS-paint and calculator
11. Desktop Icons, task bar and start menu
USE SAFE WORK PRACTICES
ADJUSTING WORKSPACE, FURNITURE AND EQUIPMENT’S
 Most organizations use computers to keep records, prepare
documents and generally manage their business.
 If you know how to use a keyboard efficiently and correctly you
will be of greater value to any organization for which you work.
 It will also reduce your risk of injury by making you aware of the
importance of good posture, appropriate equipment and work
environment and good work practices.
INFORMATION TECHNOLOGY
 What is information ?
 Information is the collection of facts and records which are organized in a meaningful
manner to be used as a base for guidance and decision making.
What is Technology ?
Technology is the usage and knowledge of tools , crafts , techniques , or systems , or
methods of organizations .
What is Information Technology ?
 Information technology or “ IT “ refers to anything related to computing technology ,
such as networking , hardware , software , the internet or the people that work with
these technologies .
 Information technology is the study , design , development , implementation support and
management of any computer based information systems .
DATA PROCESSING CYCLE
We have three steps in data processing

 Input
 Processing
 Output
 Input
 This is the stage of preparing and collecting data for input.

 The quality of input data collected is determinate factor for the quality of output.
 In order to get quality outputs we must have quality data for input.
 If the input data is wrong the result we get or output data is wrong
CONTINUE ….
 Processing :
 The stage which data is changed to output or in which data is transformed into information.
 This stage includes, checking, Calculating, comparing or changing data.
 Output :
 This is the finished product that will be obtained form the starting martial or input.
 In computer technology, output means that the computer delivers processed
information to the user(a user is a person who uses the computer).
 What is computer ?
 A Computer is a programmable electronic device/machine that accepts data as input,
stores and processes it, and then gives the information as output.
 a computer is an electronic device that accepts , processes , stores and outputs data under
the control of sets of instructions .
numbers and symbols.
 Taking data as an INPUT (using keyboard or mouse).
 Storing the input in memory for additional use.
 Process it under the control of a stored set of instruction called a program
 Then gives the output (using Monitor) as meaningful information to user.
COMPUTER SYSTEM
 Computer System
 A computer system is the combination of hardware and software
 Generally, a computer system is composed of Two main components:
 Computer hardware and
 Computer software
Computer Hardware
 Computer hardware is the physical part of the computer system that can be seen and felt.
 The hardware part of a computer system is composed of a number of interacted physical
parts.
 E.g. keyboard, mouse, CPU
Computer System
Types of Computer Hardware
Input Devices Processing Output

Devices Devices
Storage
Devices
TYPES OF COMPUTER HARDWARE
1) Input Devices : -
 Input devices are used to enter information into computer.
 They convert the data we give them into the form that can be manipulated in the computer
(electronic format).
Keyboard
 Keyboard is an important input device consisting of a set of typewriter-like keys that enable
one to enter data into a computer.
 The keys on the keyboard are often classified as follows
 Alphanumeric keys - Letters and numbers
 Punctuation keys - comma, period, semicolon, etc.
 Special keys- function keys, control keys, arrow keys, caps lock.
CONTINUE ….
 Mouse : -
 Mouse is a hand-operated device that controls the movement of the cursor or pointer on a display screen.
 Mouse can have as many as three buttons whose function depends on what program is running:
 Left-button: for left click. Example, selecting text
 Right-button: for right click. Example, see property of file
 Middle button: for scrolling purpose. This button is sometimes missing.
 scanner :-
 the scanner is used to store various types of documents and photos
in the computer .
 joystick : -
 joystick is used to play games on the computer .
 microphone :-
 the microphone is used to record sound in the computer . The microphone is an important audio input device .
OUTPUT DEVICE

monitor : -
monitor is an important output device . The monitor is used to display information
the types of monitors are as follows .
CRT monitor ( cathode ray tube )
LCD monitor ( liquid crystal display )
Plasma display.
Printer : -
The printer is used to print the information typed in the computer .
A printer’s output is called hardcopy .
Some types of printers are as follows .
1.Inkjet printer
2.Laser printer
3.Thermal printer
4.3D printer
5.Plotters
13
CONTINUE ….
 Speaker and Headphone : -

 these devices convert the information on the computer into sound that people will understand .
Central Processing Unit(CPU)
 CPU has three sub-components : -
 Control Unit (CU)
 Arithmetic Logic Unit (ALU)

 REGISTERS
1. Control Unit (CU)

 As human brain controls the body, control unit controls the computer hardware.
2. Arithmetic Logic Unit (ALU)

 The purpose of ALU is to execute instruction.
3. Registers
 it is used to store data and keep track of operations temporarily
WORKSTATION LAYOUT
 The area where you work is called a

workstation.
 It includes your computer, keyboard, desk and
chair.
 You need to know how to set up and maintain a
safe workstation.
 It is very important that when you use a
computer you are able to work in a posture
which is comfortable and which does not place
your long-term health at risk.
QUESTIONS?
IDENTIFY AND DEVELOP
KEYBOARDING SKILLS
Keyboarding skills
 Learning to type correctly is worth the time and effort involved.
 You will do your work more quickly and easily and you will be less likely to
damage your wrists, hands or neck.
 Touch-typing is typing without looking at the keyboard.
 You can develop this skill quite quickly with regular practice and a good
typing.
 Some basic keyboarding skills that you are expected to know are:
 Word process, spreadsheets and or data entry
 Speed and accuracy
BASIC KEYBOARDING
FUNCTIONS
 Keyboarding is an input device that enables you to enter information to the computer and
its layout is viewed hereunder.
 Some Keyboarding functions/features are listed as follows:
 Function keys (F1 to F12) are special keys that are programmed to do specific things. For
example, if you tap the F1 key, the Help menu will appear.
 Cursor control keys. Use the cursor control keys on the keyboard to move your cursor (mouse
pointer) around a document.
 Use the four arrow keys to move one space or one line.
 Use the Page Up and Page Down keys to move one screen (rather than a page) up or down.
BASIC KEYBOARDING FUNCTIONS
 CTRL and ALT keys. The Control and Alternate keys are always used in combination with
other keys.
 Holding down one or both of the keys, while tapping another key, can provide keyboard
shortcuts – quick ways of doing things using the keyboard.
 For example: Ctrl+N brings up a new document.
 Alphanumeric keypad. Use the alphabet keys to type words.
 Although the tops of the keys show the letters as capitals they will appear as lower case letters
unless you use the shift or caps lock keys.
 The home keys are the alphabet keys that your fingers will use as a ‘base’. Each finger rests on
its home key when not typing.
 Learn to use Numerical key properly (touch-type) if you regularly enter numbers. It’s quicker,
and easier on your wrists, than using the numbers above the letter keys.
BASIC KEYBOARDING
FUNCTIONS
 Space bar. Tap this to put a space between words.
 Shift Keys. To capitalize letters you can use shift keys (left or right) for a single letter.
 For example to capitalize letter F you should press right shift key with your right small finger and
press F with your left index finger at the same time.
 Caps Lock key. To capitalize a word or phrases at a time you can use shift lock/cap lock.
 To do this, depress the shift lock key or cap lock key and leave it down until you have typed the
combination to be capitalized.
KEYBOARD SHORTCUTS
To do this Press
 Cancel an action.  ESC
 Undo an action.  CTRL+Z
 Redo or repeat an action.  CTRL+Y
 Print  CTRL+P
 Copy  CTRL+C
 Cut  CTRL+X
 Paste  CTRL+V
 Open new document  CTRL+N
 Indentation  CTRL+M
 Close opened windows  Alt+F4
 Make the text bold style  CTRL+B
 Make the text italic style  CTRL+I
 Underline text  CTRL+U
QUESTIONS?
TO CHANGE DESK TOP BACKGROUND
Steps:-1. Right click on desktopPersonalize desk topSelect one E.g homeApplyok OR

2 start sittings  control panelDisplay desk Top select oneApplyok
TO MAKE SCREEN SAVER
Steps:- 1.right click on desk top Personalize screen sever Select one E.g 3D text
settingsType your name on the custemText boxokpreviewapply ok
TO ADJUST YOUR COMPUTER DATE AND TIME
Steps 1.Right click on time indicator Adjust Date/TimeSet the correct Date and Time
Applyok OR
2. Startsetting control panel Date and time
BUTTON
1 MINIMIZE
2 MAXIMIZE
3 RESTORE
4 CLOSE

1
3
2
TO SEARCH FOR FILE OR FOLDER
 Step:-start for file or folder all fileand folders type the file or folder using wild cards such as:-
Asterisks(*) represent any character
 E.g s* means search all file begin with S.

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DEVELOPING

We have three steps in data processing

 This is the stage of preparing and collecting data for input.

Input Devices Processing Output

 Speaker and Headphone : -

 Arithmetic Logic Unit (ALU)

1. Control Unit (CU)

2. Arithmetic Logic Unit (ALU)

 The area where you work is called a

Steps:-1. Right click on desktopPersonalize desk topSelect one E.g homeApplyok OR

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