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    Kick Off Meeting - Martin Brower

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    Bavireddy Vinod
    The document provides details on the kick-off of an AaaS program between Martin Brower and Stellium, including the following: - A high-level 6 week project timeline focusing on solution design, bot development, user acceptance testing, and deployment. - An automation lifecycle overview with 5 phases: plan and discover, design and develop, test and deploy, and maintain and measure. - Communication plans including daily stand-ups, weekly status updates, and monthly steering committee meetings. - A RACI matrix assigning roles and responsibilities for planning, designing, developing, testing, and deploying the bots. - Program governance details such as a steering committee and core team. - An escal

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    Kick Off Meeting - Martin Brower

    Uploaded by

    Bavireddy Vinod
    152 views8 pages
    The document provides details on the kick-off of an AaaS program between Martin Brower and Stellium, including the following: - A high-level 6 week project timeline focusing on solution design, bot development, user acceptance testing, and deployment. - An automation lifecycle overview with 5 phases: plan and discover, design and develop, test and deploy, and maintain and measure. - Communication plans including daily stand-ups, weekly status updates, and monthly steering committee meetings. - A RACI matrix assigning roles and responsibilities for planning, designing, developing, testing, and deploying the bots. - Program governance details such as a steering committee and core team. - An escal

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    The document provides details on the kick-off of an AaaS program between Martin Brower and Stellium, including the following: - A high-level 6 week project timeline focusing on solution design, bot development, user acceptance testing, and deployment. - An automation lifecycle overview with 5 phases: plan and discover, design and develop, test and deploy, and maintain and measure. - Communication plans including daily stand-ups, weekly status updates, and monthly steering committee meetings. - A RACI matrix assigning roles and responsibilities for planning, designing, developing, testing, and deploying the bots. - Program governance details such as a steering committee and core team. - An escal

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    152 views8 pages

    Kick Off Meeting - Martin Brower

    Uploaded by

    Bavireddy Vinod
    The document provides details on the kick-off of an AaaS program between Martin Brower and Stellium, including the following: - A high-level 6 week project timeline focusing on solution design, bot development, user acceptance testing, and deployment. - An automation lifecycle overview with 5 phases: plan and discover, design and develop, test and deploy, and maintain and measure. - Communication plans including daily stand-ups, weekly status updates, and monthly steering committee meetings. - A RACI matrix assigning roles and responsibilities for planning, designing, developing, testing, and deploying the bots. - Program governance details such as a steering committee and core team. - An escal

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    AaaS Program Kick-off

    Martin Brower
    Project Timeline – High- Level

    Cash and Payroll Funding and Manual Order Entry Week 1 Week 2 Week 3 Week 4 Week 5 Week 6

    Solution Design

    Bot Development

    User Acceptance Testing

    Deployment
    Automation Lifecycle

    Plan & Discover Design & Develop Test & Deploy Maintain & Measure
    (Phase 1) (Phase 2) (Phase 4) (Phase 5)

    Data Readiness and UAT Planning Production Monitoring


    RDLC Operating Model
    alignment Environment Readiness Perform Unit Testing
    Validation UAT Execution
    Savings & ROI review

    Prerequisites Deployment Creation and


    Checklist Validation
    Define Solution design and Code Optimization
    Activities architecture
    Deploy Bots
    Align on Governance and
    Cadence
    Update Inventory
    Prioritize Processes Code and Best practice
    Develop Bots
    Prepare the Project plan Review Training and Handover
    and schedule document

    • Assessment summary • Solution & architecture • Code Review document • Unit Test summary • ROI template
    • Licences and Product Design • Development standards • UAT Test Plan Sign-off
    installation confirmation • Requirement doc and Sign- and best practices • UAT Sign-off
    • Data availability off (PDD) • Unit testing summary • Deployment Plan
    Deliverables confirmation • Solution design Sign-off • documentation • Deployment Checklist and
    • RDLC Signoff (SOW) • Developed Weekly Status • UAT plan and methodology Sign-off
    • RACI Signoff (SOW) Dashboard & Bots • Go-Live Signoff
    • Environment settings and summary • Updated SOP and Release
    permissions / roles • Sprint Plan notes
    Communication Plan Stellium

    Martin Brower

    Daily Stand-up and Weekly Internal Status update


    Weekly Status Update Steering Committee Meeting
    Meeting

    Participants:
    Participants: Participants:
    • Business Sponsor
    • RPA Project Manager • RPA Delivery Team • Business Lead
    • RPA Solution Architect • Project Stakeholders – Stellium • Business SPOC
    • RPA Team • Project and Process Stakeholders • Delivery Head & Director - Stellium
    • Support Team • RPA Lead - Stellium
    • Solution Architect - Stellium
    Agenda:
    Agenda
    Agenda:
    • BOT Velocity • Review status
    • Blockers • Process Prioritization
    • Blockers
    • Risks • Review gates output
    • Priority
    • Activities for the day / week • KPI and Benefits evaluation
    • Issues
    • Activities done the day/week before
    • Duration:15 mins • Duration:30 mins • Duration:30 mins
    • Recurrence: Daily and Weekly • Recurrence: Weekly • Recurrence: Monthly
    Project RACI Stellium

    Martin Brower

    Roles Plan Design Develop and UAT Deploy


    Integration Testing

    Sponsor I I

    RPA Project Manager A/R I I

    RPA Architect C R C R

    IT I I

    Developer C R

    Business Analyst C A I

    Business User/ SPOC C C R I


    Stellium
    Program Governance Martin Brower

    Steering Committee
    Steering Committee and Sponsor • Strategic targets
    Martin Brower- Michael Crowley • Approval of results and decision making
    Stellium – James J, Amit Limaye • Define Governing Principles for RPA Programs

    Core Team from Martin Brower IT Division and Stellium


    • Project management
    Martin Brower Stellium Project Manager • Agreement with all functions and key stakeholders
    Program SPOC - Potential COE Veeramuthu M
    Lead)*

    Project Support:
    • RPA Bot Governance and Best Practices
    Stellium Team • Design, Develop, Test and Deploy

    Nikhil Vernekar(RPA Developer)


    Uma Rani  (RPA Developer)
    Abhijit Hadole (RPA Developer)
    Pralay Kumar Das (Solution
    Architect)
    Sohail Ahmed (Business Analyst

    6
    * Anticipated role by mid – 2022 as program scales
    Escalation Matrix

    Escalation Level Onshore/offshore Role Contact Name


    3rd Level Escalation Offshore Delivery Head James J
    2nd Level Escalation Offshore Delivery Director Karthik K
    1st Level Escalation Offshore Project Manager Veeramuthu M
    Support Lifecycle

    Review Document Support

    Bot Inventory Maintenance


    Environment and Application Create Knowledge Base (KB)
    access Finalize the SLA Matrix Articles and quick reference
    guides Automation Anywhere
    Environment Clean up

    Service now application


    access Define the Incident Newly Deployed Bot Automation Anywhere
    Activities & Requesting and Handover and Monitoring Control Room admin
    Communication Process
    Deliverables Procedure activities
    (SOP = Service now)
    Production Bots – Code
    Review
    Break Fix Activities
    Document the understanding
    Review the Historical Ticket Bot performance Report
    and exceptions handling
    incidents and bot Failure Generation
    procedure in production bots On Demand User Training or
    events refresher

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