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Letters And Their Types
Conte
nts:
Topic Page#
s
Letter 04
Types of letters 06
Types of formal and informal letter 08
Styles of letter writing 09
Parts of letters 12
Examples and samples of letters 15
Difference between Hard & Soft 19
letter writing 20
Difference between letter and
application
LETTERS
LETT
ER:
 A letter is a written or typed message from one person to another.
 Historically, letters were the only reliable means of communications between

two persons at different locations.
 The role of letters in communication has changed significantly since the 19th
century.
Types Of
There are two basic types of Letters
letters.
1. Formal Letters
2. Informal Letters.
Formal Letters:
A formal letter is a letter written to a business, a college, or any
professional that are not considered friends or family. These are also called
official letters.
Informal Letters:
An informal letter is a letter written to a friend or family. These
are also
known as personal letters.
Electronic Mail (email):

Messages distributed by electronic means from one computer user to
Informal Formal
Letters Letters
Electronic Mail
TYPES OF FORMAL AND
INFORMAL LETTERS
Informal Letters
Formal Letters
 Apologies
 Cover Letters
 Complaints
 Résumé
 Invitations
 Follow-up-Letters
 Offering Condolences
 Accepting Job Offers
 Appreciation and
 References Thank you
STYLES OF LETTER
WRITING
Block Style Semi Block Style Modified Block Style

Block Style:
A full block style business letter is when all the components of the
letter are aligned at the left margin. Side, top and bottom margins should be 1 to
1 1/4 inches. Font size should be 12 in times new roman.
Semi Block Style:

All text is aligned to the left margin, except the date, attention line, and
complimentary close. Paragraphs are separated by double or triple spacing.
Modified Block style:

In this style we usually put all text aligned to the left margin, except for
the author's address, date, and complimentary closing. All paragraphs we write
in a modified block style are not indented. The author's address, date, and
closing begin at the right. See the following modified block style sample.
Block Style Semi Block Style Modified Block Style
PARTS OF A
LETTER:
1. Letterhead
2. The date of the letter
3. The Inside Address
4. The Greeting / Salutation
5. Title
6. Introduction
7. The Body Paragraphs
8. The Complimentary Close
9. Signature and Writer’s identification
Things to keep in mind while
writing letters:
 Dear Sir or Madam,
If you do not know the name of the person you are writing to, use this.
It is always advisable to try to find out the name.
 Dear Mr. Asfand,

If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and
the surname only. If you are writing to a woman and do not know if she uses
Mrs or Miss, you can use Ms, which is for married and single women.
 Be clear , brief and businesslike.

 Be polite and friendly.
 Write concise and purposeful letter.
 Do not try to impress with you writing.
Ending a letter:
Yours Faithfully
If you do not know the name of the person, end the letter this way.
Yours Sincerely
If you know the name of the person, end the letter this way.
Your Signature
Sign your name, then print it underneath the signature. If you think the
person you are writing to might not know whether you are male or female, put
your title in brackets after your name.
Samples Of Letters:
Samples Of Electronic
Mail
(email)
Difference between Hard letter and
Soft letter writing
Hard Letter Writing Soft Letter Writing
• Hard letters are in the form • Soft letters are in the form
of or written on of soft copies.
printed • These can either be saved
pages. in cd’s, hard disks or flash
do not need
• any
Hardelectronic mean to read drives.
letters
them. • These can also be
electronic letters.
• Soft copy letters need
electronic means to read
them.
Difference Between Letter
And Application:
Application
•Letter
• An application is written to
• A letter you write because apply for something.
you are replying to someone
• Application is not having a
or letting someone know
subject.
what is happening.
• While writing an
• In formal letter you have to
application you summarize
mention the subject
your purpose.
• Writing a letter you can
explain your purpose in
more than one or two
paragraphs.
APPLICA
TION

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Letters And Their Types

 Historically, letters were the only reliable means of communications between

Electronic Mail (email):

Block Style Semi Block Style Modified Block Style

Semi Block Style:

Modified Block style:

 Dear Mr. Asfand,

 Be clear , brief and businesslike.

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