System Analysis

System
Analysis
MUHAMMAD NUR HAKIMI B ABD JALIL (I17202157)
MOHAMAD SYAFIQ BIN NASRI (I18303416)
SITI AISYAH ANISH BINTI ROSLI (I18303441)
Learning Objectives
● Define what is system analysis
● Understanding types of data gathering for analysis
● Differiantiate advantage and disadvantages
● Understanding accountant role in system analysis

Introduction
Which phase ? Procedures
System analysis is the 2nd phase • Understand system goals
in the Software Development • Acquire sufficient information
Life Cycle (SDLC) • Suggest possible solutions throught
analysis report
Failed to understand ?
Purpose Phase II An incomplete understanding to the
The basic purpose of the whole thing will lead to an incomplete or
systems analysis phase is to defective solution.
examine a system in depth
Understanding Organizational Goals
General Systems Goals Top Management Systems Goals Operating Management

 Awareness that the benefits of Systems Goals
 AISs typically play key roles in
the new system should exceed
satisfying top management goals
the system’s costs  Majority of operating managers’
 Provide top managers with long- decisions is for the current
 Concern that the outputs of the business year
range budget planning data so
system help managers make
they can make effective strategic
better decisions  Operating managers’ decisions is
decisions
generated internally as a by-
 Commitment to designing a product of processing a
 Know about the short-range
system that allows optimal company’s accounting data
operating performance of its
access to information
organization’s subsystems
Grupo Financiero Bital
Grupo Financiero Bital is a Mexican bank with almost 1,200 branches, 3

million customers, and $9 billion in assets. To work effectively, branch
managers need access to information about customer accounts at other
branches. A redesign of its information system resulted in a corporate intranet
that let branch managers and top managers access exactly the data they needed
to view performance measures of the individual branches. The company is
realizing many indirect benefits from the new system and saves almost $6,000
per month in printing costs alone!
Advantages and Disadvantages of the Surveying the
Current System
Advantages Disadvantages
Identifying what aspects of the old system

Current physical tar pit.
should be kept.
Forcing systems analysts to fully

Thinking inside the box.
understand the system.
Isolating the root of problem symptoms.

Information Gathering Techniques
1 Observation Observe the current system in operation
Face-to-face interviews allow the study team to gather

Personal
2 interview
system information in the greatest depth and can
sometimes reveal surprises.
3 Questionnaires and These can be anonymous so that respondents share

surveys their views openly about sensitive issues
Review internal Weaknesses in these procedures can cause major

4 control prosedur problems for a company
Information Gathering Techniques
Organization charts Policy and procedures
Strategic plans Charts of accounting

5
Documentation
review
Budgets Accounting record
Etc.
Systems Analysis Report
● The event that marks the conclusion of the systems analysis phase is the preparation of a formal
systems analysis report. This report presents to management or the steering committee the survey
findings, the problems identified with the current system, the user’s needs, and the requirements
of the new system.
● The primary purpose for conducting a systems analysis is to identify user needs and specify
requirements for the new system. The report should set out in detail what the system must do
rather than how to do it. The requirements statement within the report establishes an understand-
ing between systems professionals, management, users, and other stakeholders. This document
constitutes a formal contract that specifies the objectives and goals of the system. The systems
analysis report should establish in clear terms the data sources, users, data files, general pprocesse
data flows, controls, and transaction volume capacity.
Figure Systems Analysis Report
The systems analysis report does not specify the

detailed design of the proposed system. For
example, it does not specify processing methods,
storage media, record structures, and other details
needed to design the physical system. Rather, the
report remains at the objectives level to
avoid placing artificial constraints on the
conceptual design phase. Several possible designs
may
serve the user’s needs, and the development
process must be free to explore all of these.
Accountant Role in System Analysis
The accounting
systems analyst
prepares and
examines financial
records. The records for
accuracy and
ensures that all
taxes are paid
correctly in a timely
As a professional,
manner.
to ensure that the
organization runs
effectively by
assessing its
financial
operations.
Accountant Role in System Analysis
Conducting This professional checks and reviews all expenditures

1 Internal Audits and contracts for correctness and compliance with the
company’s policies and processes.
2 Preparing
Financial
The accounting systems analyst faces the duty of
preparing financial reports. He compiles and makes
Reports financial statements, subsidiary and general ledgers and
supporting schedules.
3 Budgeting The accounting systems analyst assists to formulate
the company’s annual financial budgets. He conducts
cost studies and makes use of cost allocation systems.
4 Training
Personnel
It is the role of the accounting systems analyst
to orient and to train the company’s personnel
before and during conversion to new
accounting systems.

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System

● Define what is system analysis

● Understanding types of data gathering for analysis

● Differiantiate advantage and disadvantages

● Understanding accountant role in system analysis

General Systems Goals Top Management Systems Goals Operating Management

Grupo Financiero Bital is a Mexican bank with almost 1,200 branches, 3

Identifying what aspects of the old system

Forcing systems analysts to fully

Isolating the root of problem symptoms.

1 Observation Observe the current system in operation

Face-to-face interviews allow the study team to gather

3 Questionnaires and These can be anonymous so that respondents share

Review internal Weaknesses in these procedures can cause major

Organization charts Policy and procedures

Strategic plans Charts of accounting

The systems analysis report does not specify the

Conducting This professional checks and reviews all expenditures

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