What is 5S

principle?
 Aren’t you frustrated in your workplace?

I cannot remember
Where is that
what/how to next…
document ?
I cannot find it !

Why I am making
mistakes again and
again
Oh time is not enough
to complete this work!
Why we cannot
communicate
properly?
 Are you
positive thinker or negative
thinker?

3
Thinking negatively in
inside box and give-
up?

4
Work together and do something
with big positive attitude?

5
 Even you are positive thinker,
you still need something to make your
ideas realistic
You need tools !

6
There are useful tools

5S
approaches

7
 What is 5S ?
• 5S is a philosophy and a way of
organizing and managing the
workspace and work flow with the
intent to improve efficiency by
eliminating waste, improving flow
and reducing process
unreasonableness.
It is for improvement of
working environment
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 What is 5S ?
• 5S activities are to create good working
environment through reduction of “Muri”,
“Mura”, and “Muda”
• It help to have a basis of strong management
of workplace
• What is “Muri”, “Mura”, and “Muda”?
– Muri : overburden, unreasonableness or absurdity
– Mura : unevenness or inconsistency, primarily with
physical matter and the human spiritual condition
– Muda : activity which is wasteful or doesn’t add
value

Source: http://blog.5stoday.com/category/muri-mura-muda/
 5S in Japanese/English/Tagalog
5S is literally five abbreviations of Japanese terms with 5 initials of S.

Japanese English Tagalog

Seiri Sort Suriin

Seiton Set in order Salansanin
Seiso Shine Simutin

Seiketsu Standardize Siguruhin

Shitsuke Self Discipline Sariling kusa

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 Background on 5S activities

• The word “5S(five S)” was generalized

in 1980’s in manufacturing sector in
Japan, as Toyota Production System
(TPS) became famous in the sector
and “5S activities” were set as one of
the bases of TPS
• Service industry started to used “5S” in
1990’s
What 5S can do?

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Team work improvement
through everyone’s
participation

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Identify Abnormalities

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Identify wastes and reduce the
wastes

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 The 7 wastes

Overproduction
Over processing
Inventory

Rework Waiting

Transportation Motion

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Mr. Taiichi Ohno, Former President of Toyota Motors
Improve productivities

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Improve safety

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 If no 5S activities….

Hesitate what to do Looking for necessary

items

Cant remember what /

Making mistake
how to do
Details of 5S approach

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5S: Sort-Set-Shine-Standardize-Self
discipline
S1:
Sort

S5:
S2:
Self
Set in order
Discipline

S4: S3:
Standardize Shine
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 S1: Sort
• Focuses on eliminating
unnecessary items from the
S1: workplace
• Categorize equipment,
Sort
furniture, tool in your
S5: S2:
Sustain Set working place into the
following 3 categories
1. Necessary
S4: S3: 2. Unnecessary
Standardize Shine
3. May not necessary
• This step will also help with
the “just in case” attitudeBack to main22
 S1: Sorting activities
Equipment, material, tools files, furniture etc. can be
categorized based on the frequency of use!

Equipment,
materials May need it
tools etc. in your
work place

Items only used occasionally

are in this category

Not need it
Need it
Items not used in current work
process are in this category

Items often use are in

this category
 Examples of “Sorting”

• Place “Red tag” for categorization of items to

identify unnecessary items
• Move unnecessary items( broken tools, obsolete
jigs and fixtures, scrap and excess raw material
etc.) to central stored area
• Free up valuable floor space (Space utilization)
• Finding abnormality of equipment and tools (Out
of order, missing parts etc.)

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 S2: Set
• “Set in order” is based
on finding efficient
S1:
Sort
and effective storage
of necessary items
S2:Set
• Apply “Can see, Can
S5:
Sustain in
take out, and Can
order
return” philosophy
• This will save time
S4:
Standardiz
S3:
Shine
and energy to look for
e
something
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Back to main
 S2: Setting activities
Think not only “beatification.
Need to consider workflow and
arrange items

• Needed items
• Items often use
(with current
work process)

Arrange them properly based on

Have consensus among Use 5S tools for proper
“Can see, Can take-out, Can
co-workers on where and Organization of items
return” Philosophy
how to organize necessary such as
items • Labeling
• Color coding
• Numbering
• Zoning etc.
Example of “Setting in order”
activities

• Labeling , numbering, zoning for clear

identification of storage areas to keep
necessary items
• Set necessary items matching with
workflow to minimize unnecessary
movement and transportation time

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 BASELINE ADMINISTRATION
PHOTOGRAPHS
AUGUST SEPTEMBER
2008 PROCESS 2008

Before MID. After

5S YEAR 5S
29
 S3: Shine

S1:
Sort
• Cleaning up one’s
workplace daily so S5: S2:

that there is no dust Sustain Set

on floors, machines
or equipment.
S4: S3:
• It will create Standardiz

ownership and build

e
Shine
pride in the workers
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Back to main
 S3: Shining activities

• Clean floor, windows and walls.

• Clean and Maintain office automation
machines, medical equipment and
tools, office furniture
• Develop and follow regular cleaning
and Maintenance schedule
Example of “Shining” activities

• Daily sweeping and mopping of floor,

bathroom, corridor etc.
• Regular cleaning and maintenance of
equipment and tools
• Periodical check for changes in equipment
and the service area such as: leaks,
vibration, misalignment, breakage etc.
• IPC activities such as hand hygiene, waste
segregation are also part of shine
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 S4: Standardize

S1:
• Maintain an environment Sort

where S1 to S3 are
S5: S2:
implemented in the same Sustain Set
manner throughout the
organization
• Give opportunities to S4: S3:
employees to take active Standardize Shine

part in the development

of these standards.
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Back to main
 S4: Standardizing activities

S1

S2

S3

Develop mechanism to standardize Standardization will leads equalization of activities

S1-S3 implementation for continuation 　 = “Production leveling and smoothing”

Standardization is useful for;

• Easy implementation of S1 to S3 activities
• Equalization process output
• Everyone’s participation
Example of “Standardize” activities

• Work instructions, Standard Operating

Procedures (SOPs)
• Checklist development and regular usage
for SOPs
• Mechanism and format development for
ordering supplies, reporting etc
• Color coding for waste segregation
• Standardized common symbols
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 S5 : Sustain

S1:
• Maintain S1-S4 Sort

through discipline, S5: S2:

commitment and Self Set

empowerment discipline
• It focuses on
defining a new S4:
Standardiz
S3:
Shine
mindset and a e

standard in
workplace 37
Back to main
 S5: Sustainability activities
People get bored if no
changes.
Need to develop a
mechanism to
make staff exited and
motivated

Further Improvement

Prevent fallback

Improvement

Measure improvement with proper

periodical monitoring
Example of “Self discipline” activities

• Regular progress reporting

• Refresher training
• Periodical evaluation of 5S activities
with proper advices for continuation and
further improvements
• Appreciation, recognition and awarding
on good 5S activities
• Reminder using 5S corner, new letters,
good practice sheet etc.
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 Example of 5S activities
Before 5S (2009) After 5S (2010)
Disorganized items in the store. Took Use labeling and organize items lead to
long time to searching items needed minimize time for searching items, easy to
control stocks

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 Example of 5S activities
Before 5S
Disorganized cabinet in a ward at
After 5S
Usangi DH

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Using color coding for Visual control of ampules in a ward at MNH
Green means Yellow means giving warning on Red means giving warning on
“enough stock” “stock is getting less” “close to stock out and refill ”
Thank you for listening !