Presentation Skills

Presentation Skills
Contents
1.Developing Great CONTENT

2.Preparing Great DESIGN
3.Conducting Great DELIVERY
Three Elements of Great
Presentation
Content
Design Great Presentation!
Delivery
Developing Great CONTENT
Steps in Preparing Content
Gathering Converting
Analyzing Your Data into
Relevant Data
Your Audience an Outline
& Information
Analyzing Your Audience
 Needs
 Knowledge level
 Attitude – how do they feel about the
topic?
 Demographic Information – this may
include the age, gender, culture, and
language of the audience members
Gathering Relevant Data &
Information
Before you start your research to gather
relevant information, there are three
questions should be considered :
 What do I want my audience to gain?
 What might they already know about my topic?
 What is the objective of the presentation?
Converting Your Information
into an Outline
 There are three steps to creating an
outline :
 Determine the outline style
 Group your raw data
 Arrange into outline format
Outline Style
Shows events in order as they occurred
Chronological
Takes the audience on a journey through

Narrative a flowing presentation
States the problem, the why’s, your solution,

and a summary
Problem/ Solution
States the cause and explains the effects

Cause/ Effect
Outline Style
Divides the general topic into
Topical
several subtopics
Uses some or all of the what,

Journalistic who, where, when, why, and
Questions
how questions
Outline Format
Introduction
Outline Format Body
Conclusion
Outline Format
 Introductions
 Should include an agenda and clarify the goals
and objectives of your presentation.
 Can include an overview of a situation, a
statement of the current situation of the
organization, or a recap of history.
 Can use the strategies that help an
introduction get attention: a quote, a question,
humor, a creative image, an anecdote, or a
sharing of emotions .
Outline Format
 Body
 Chronological
 Narrative
 Problem/Solution
 Cause/Effect
 Topical
 Journalistic Question
Outline Format
 Conclusion
 Summarize the main points of your
presentation
 Provide closure, and leave an impression
 Can consist of recommendations, future
directions, next steps to take, and so forth
Building Great DESIGN
Presentation Design
 Key Rules when Creating Bulleted
Text:
 Use one concept per slide
 Use key words and phrases
 Make your bullet points consistent in structure
 Capitalize properly – capitalize the first letter of
the first word only
Three Keys of Great Design
Layout Great Slide

Presentation
Consistency Design
Color
Layout
 Layout
 Consider your layout to be like the skeleton of
your presentation….Just as our skeleton
support our bodies, your layout should support
your message and provide structure.
Consistency
 Consistency
 You must be consistent in the following design
elements:
 Your placement of text and images
 Your fonts style and sizes
 Your background
 The style and treatment of your imagery
 Your charts
Color
 Color
 Use high contrast to increase legibility (e.g.,
black text on clear and yellow on dark blue)
 Colors should not clash – they should have a
high degree of harmony
 Avoid clutter by using no more than four colors
Consistent Fonts
 The two main classifications of fonts are serif and
sans serif fonts
 Serif fonts have small flourishes extending from
the main strokes of each letter (examples : Times
New Roman , Book Antiqua , Bookman Olds
Style , Garamond ). Sans serif don’t; they are
straight and clean (examples : Arial, Verdana ,
Helvetica )
 Sans serif fonts are best suited for electronic
presentations
Tips for Planning Great
Slides
 Use slides sparingly. Avoid the overuse of
slides or unnecessary slides.
 Make slide pictorial. Graphs, flowcharts,
etc., all give the viewer an insight that
would otherwise require many words.
 Make text and numbers legible. Minimum
font size for most room set-ups is 20 pt.
 Make pictures and diagrams easy to see.
Design Guidelines
Avoid this
This is better
Effective Charts and Graphs
Avoid slide like this one...
Conducting great
delivery
Delivering your
presentation
Voice
Great
Language Usage
delivery
Movement
Body Language
Managing your voice
Try to sound natural, so your rhythm
and tone is appropriate to the message
you are delivering
Develop three important qualities
 Volume
 Intonation
 Pacing
Managing your voice
Speak loudly enough to reach all the
Volume members audience without overpowering
those closest to you.
Avoid to speak in monotone. Put more

feeling into your voice and make it livelier by
Intonation changes in your intonation. Speak loudly
enough to reach all the members audience
without overpowering those closest to you.
For most of us, this is natural – except

when we are nervous or excited. Practice,
Pacing and you can figure out what sounds natural
and appropriate for the points you are
making
Language Usage
 When you speak, convey confidence and
show interest in what you’re presenting.
Speak with feeling .
 Use short sentences and short, simple
words .
 Speak slowly and clearly enough that
everyone in your audience can
understand every word.
Movement
 If possible, “work the room and work
the audience ” .
 Move appropriately and with purpose –
don’t move simply because you’re nervous
 Your movements should be natural and
support your words and the rest of your
presentation
 Don’t move constantly. Pause for effect.
Stand still to make an important point
Body Language
 Stand straight , but not stiff. You should
radiate energy.
 Be relaxed , be casual, but don’t be lazy.
 Use your hands, arms and gestures. Just
let your body react to how you feel.
 Make good eye contact – the rule of
thumb for eye contact is three to five
seconds per person.
Body Language
 Do not keep hands in your pockets
 Do not keep hands “handcuffed” behind
your back
 Do not keep your arms crossed
 Do not put hands in “fig leaf” position
 Do not wring your hands nervously
In advance of your
presentation
 Practice – a lot . Don’t just think your
presentation through: act it out, in front of
friends, or family. Time each section of
your presentation and develop a schedule.
 Memorize the first two minutes of your
presentation, so you breeze on through
the time when the butterflies are most
active.
In the hours before
presentation
 Think positive thought : visualize yourself
feeling at ease with the audience
 Use affirmation (e.g., “I can do this. I am
prepared. It will go well”)
 Make sure all the equipment is working
properly
 Remember that the people in your
audience are human too, just like you.
They want you to succeed !
When you enter the room
 Focus on making your movements
fluid and confident, neither too slow nor
too fast
 Find a few friendly faces in the audience,
for reassurance
 Smile. Show that you want to be there
 Be yourself
How to handle tough
situations
 Problem:
 Know-it-all – A participant who feels like more of
an expert than you.
 Solution:
 Don’t fight it. Involve know-it-alls in your
presentation.
 They may have some great information to
contribute. Allowing them to participate and
share their thoughts will not only show how
confident you are, but also help them get more
out of your presentation.
How to handle tough
situations
 Problem:
 Unprepared participants – Those who haven’t
prepared for the presentation as you requested.
 Solution :
 Be flexible. Take something out of your agenda to
allow the group time to get up to speed.
 Keep in mind your overall objective of the
presentations.
 Don’t force your agenda; modify it to meet your
objective.
How to handle tough
situations
 Problem:
 After-lunch nap time – One of the toughest
times to keep people engaged.
 Solution:
 Take a few moments to share what you
talked about. This usually makes the talker
feel more involved and want to stay
engaged and participate with you instead
of others.
Planning for the questions
 Anticipate the questions that might come
up
 Listen carefully to the questioner
 Repeat or rephrase the question
 Answer clearly and concisely
 Go to the next question
Dealing with Disasters
 You find out that the time allotted has been
reduced. At the very worse, you can make your
points, support the with the essentials, ask and
answer the most likely questions on your list.
 The slide equipment fails . You know then
saying, “The show must go on”. Apologize to the
audience and then add something like “Now
return with me to a distant past, before
PowerPoint, when all we had for presentations
was our notes and perhaps a blackboard or
flipcharts.” Then, make the most of your primitive
tools.
Dealing with Disasters
 You tell a joke that falls flat. Ouch! Just
shrug your shoulders and apologize: “I am
sorry. I got that joke at a Henry Youngman
clearance sale.” (You can choose your own
comedian).
 You get nervous and flustered and
lose track of where you are . Figure out
where you are from your slides and notes.
If you can’t, just be honest : “My brain has
derailed. Who can back me up so I can the
on the track again?”

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Presentation Skills

1.Developing Great CONTENT

Design Great Presentation!

Takes the audience on a journey through

States the problem, the why’s, your solution,

States the cause and explains the effects

Uses some or all of the what,

Outline Format Body

Layout Great Slide

 The style and treatment of your imagery

Avoid to speak in monotone. Put more

For most of us, this is natural – except

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