Blackboard

– traditionally used as a tool for

presentation.
Slide
projecto
r
is used to project
photographic
slides unto the
screen.
Overhead
projector
uses
transparencies
in place of
photographic
slides
Computer
is the most common
presentation tool in
conjunction with a
presentation program. It
is used to make dynamic
presentations, a quality
that is lacking in
blackboard, slide
projectors and overhead
projectors.
Microsoft is a multinational computer technology corporation. Microsoft was founded on
April 4, 1975, by Bill Gates and Paul Allen in Albuquerque, New Mexico.
 Microsoft
is a presentation program,
created by Robert Gaskins,
PowerPoint
Tom Rudkin and Dennis
Austin at a software company
named Forethought, Inc. It
was released on April 20,
1987, initially for Macintosh
computers only.
Evolution of
the
Microsoft
PowerPoint
What is
Microsoft
PowerPoint?
is a presentation
program used to
create slides that can
be presented on the
computer screen as a
slideshow.
 Basic
Features
of
Microsoft
PowerPoi
nt
 The The ribbon is a panel that contains functional
groupings of buttons and drop-down lists
organized by tabs. The ribbon is designed to help
Ribbon you quickly find the commands that you need to
complete a task.

Collapse Button – Collapses the ribbon so only the tab names

show.
 Title Bar– Displays the name of the open
file.
Presentation1 – the default file
name

Quick Access Toolbar –

Displays quick access to
commonly used commands.
File Tab – provides a centralized location called the Microsoft
Office Backstage view. This helps you to manage the
Microsoft application and provides access to options such as
Open, New, Save As, Print, etc.
The Backstage view – is used for all tasks related to PowerPoint
file management: opening, creating, closing, sharing, saving,
printing, converting to PDF, emailing, and publishing. The
Backstage view also allows for viewing document properties,
setting permissions, and managing different versions of the same
document.
Slides Pane – displays all the slides available in a
presentation and helps to navigate through the
presentation. The slides are listed in sequence, and
you can shuffle the slides by dragging a slide from
the current location and placing it in the preferred
location.
Slide Preview – The slide preview allows you to
see how your text looks on each slide. You can add
graphics, video and audio, create hyperlinks, and
add animations to individual slides.
Slide Preview – The slide preview allows you to
see how your text looks on each slide. You can add
graphics, video and audio, create hyperlinks, and
add animations to individual slides.
Notes Pane – can be helpful to remind yourself of speaking points
for your presentation. These personal notes can also be printed out
for future referencing. Notes entered in the Notes Pane will not
appear on the slide show.
 Right-clicking on the Status Bar brings
up the menu to the right, which enables
you to change the contents of the Status
Bar by checking or un-checking an item.

Status Bar– Displays

information about the
slide presentation, such
as slide numbers.
View Options– Displays several View modes for slides:
Normal, Slide Sorter, Reading View,
Slideshow.
Mini Toolbar – a semi-
transparent toolbar that appears
when you select text. When the
mouse cursor hovers over the
Mini Toolbar, it becomes
completely solid and can be used
to format the selected text.
Creating a
Presentati
on
 Using
Templat
es

1. Type PowerPoint at the Start Menu. Click PowerPoint.

 Using
Templat
es

2. Click Blank Presentation. The New Presentation window will appear.

Saving a Presentation
• You created a new presentation. Now, you should save
the presentation so that you can use it later. The Save
command, available from the File tab, is used to save
a newly created presentation or to save the changes
made to an existing presentation.
• When saving a file for the first time, you are prompted
to enter a file name for the presentation, and you are
asked in which location you would like the file to be
saved.
How to Save a Presentation?
1. Click the File tab.
2. Choose Save As to save the
presentation with a new
name.
3. Select Computer to save to
the local drive (computer/
laptop etc.)
4. Select your desired folder.
How to Save a Presentation?
5. In the File Name text box, type the name of the
file.
6. Click Save as Type and then do one of the
following:
• For a presentation that can be opened only in
PowerPoint 2016 or in PowerPoint 2013, in the
Save as Type list, select PowerPoint Presentation
(*.pptx).
• For a presentation that can be opened in either
PowerPoint 2016 or earlier versions of PowerPoint,
select PowerPoint 97-2003 Presentation (*.ppt).
7. Click Save.
Note: You can also press CTRL+S or click Save
near the top of the screen to save your presentation
quickly at any time.
Appearance
 Slide You are familiar with creating a new
presentation and saving the changes you
make to an existing presentation. You
s may need to add slides to the
presentation to include more information.

Before you begin creating a presentation it is important that you

decide on a design and layout. Slides and layouts are the basic
building blocks of any presentation. For a presentation to be effective,
care should be taken to apply the right slide layouts. Being able to
add the appropriate slide layout to your presentation will enable you
to present information more relevantly to your audience. PowerPoint
offers several built-in slide layouts to deliver visually effective
presentations.
Adding a New Slide
1. Within the slides pane, select
the slide that you would like to
insert a new slide after.
2. On the Home tab in the ribbon,
click the drop-down arrow next
to New Slide, within the Slides
group, to display the default list
of layouts.
3. From the New Slide drop-down
list, select a layout to insert.
Title Slide – This layout
includes placeholders for a
main title and a subtitle.
Title and Content – This
layout includes a placeholder
to enter slide title and a place
for text, charts, tables,
pictures, clip art, and
SmartArt graphic.
Section Header – This layout
allows space for section and
sub-section titles.
Two Content – Much like the
Title and Content slide layout,
this layout offers a place for
slide title text and two content
places for text, charts, tables,
pictures, clip art, and
SmartArt graphics.
Comparison – This layout is
just like the Two Content layout
with
Comparison the addition of
two text placeholders to aid in
compare and contrast slides.
Title Only – This layout offers
a place to enter title text.
Blank – This is a blank slide
with no placeholders.
Content with Caption – With
this slide you can enter a title,
text, and content such as
additional text, charts, tables,
pictures, clip art, and SmartArt
graphics.
Picture with Caption – This
layout offers a place for a
picture and caption text.
Formattin
g Texts
 The Home Tab displays the most used features of
PowerPoint. Tools for editing and formatting the contents of
your slide can be found here.
NEW SLIDE
Clicking on New Slide will show a drop-
down menu where you can choose the
slide layout for the new slide.

LAYOUT
If you have already selected a slide layout in New Slide and later realized
that you have selected the wrong layout, you can still change it. The
Layout Button will display the layout options and will allow you to change
the layout with just one click.
 SECTION
Section is used for organizing slides into
different sections. This is most useful
when you are creating a presentation
with many topics.
RESET
This option resets the position, size, and formatting of the slide
placeholders to the default settings.

On the Home tab, in the Font group,

you’ll find a lot of buttons and settings
that you can use to customize and
modify the text. This group contains
everything related to the font and its
styles.
Theme fonts – is a drop- Font size – is a drop-down
down menu that lets you menu that lets you select
select the font you will use the size of the font of the
in your presentation. selected text.
This icon increases the
font size of the selected
text.
This icon decreases the
This icon underlines the
font size of the selected
selected text.
text.
This icon applies a drop
This icon clears all
shadow effect to the
formatting.
selected text.
This icon applies This icon applies
boldface to the selected strikethrough to the
text. selected text.

This icon applies italics to

the selected text.
This icon changes the
This icon changes the
character spacing of the
case of the selected text.
selected text.

This icon changes the

font color of the selected
text.
 As with Fonts, the Paragraph
group is familiar to MS Word users.

Bullets are used in creating an

unordered list. This means that
the items do not need to appear in
a particular order. Select the type
of bullet you want to use from the
list provided.
Numbered lists are used in
creating an ordered list. This means
that the items need to appear in a
set order. By default, the numbering
uses Hindu-Arabic numbers (1, 2, 3,
and so on), but you can change this
by selecting from the options
provided.
Outdent moves the selected line
to the left.

Indent moves the selected line to

the right.
Line Spacing changes the gap between
each line of the text. By default, your text
will appear single-spaced.
This icon changes the text direction. By
default, your text will appear horizontally.
Align text changes the horizontal
alignment if the content of the
slide to the top, middle and
bottom.
This icon converts the selection
to a SmartArt graphic. SmartArt
Graphic is a feature that was
introduced in MS Office 2007. It
provides graphical
representations of flowcharts,
diagrams, and hierarchies that
combine colorful shapes with text
and/or images.
This icon aligns This icon aligns
the selected line the selected line
or paragraph to or paragraph to
the left of the the right of the
page. page.
This icon aligns This icon
the selected line justifies the
or paragraph to content of the
the center of the selected line or
page. paragraph.

This icon displays an option

to split the selected text into
two or more columns.
 DRAWING
This section allows you to add
different shapes or groups of
shapes and to manipulate how the
shapes are filled, outlined, and
Shapes Tool what effects are applied to the
The Shapes Tool lets you shapes.
include in your You can easily do resizing and
presentation different selecting the shape; then, by
kinds of shapes such as clicking on a corner and dragging
lines, rectangles, arrows, on it. Simply release once you
equation shapes, and have the size and shape you want.
many others. Shapes you Repeat on another corner as
create do not have a fixed needed.
size.
Inserting Tables,
Graphics and
Multimedia
Content
The most commonly used slide layout is the Title and
Content Layout. Notice the appearance of your
content box. It contains the options to input different
kinds of content.
Inserting Text is easy
 Text as clicking on the
 Table bulleted line and just
 Graph or Chart typing.
 SmartArt
 Picture Every time you press
 Clip art Enter, a new bullet is
 Video created.

For the six other options,

you will need to click on
the corresponding
Clicking on Insert Table
opens a dialog window that
gives you the option to
indicate how many
columns and rows your
table will have.
The default numbers of columns is 5 and the default number of
rows is 2.

As an example, insert
a table with 5 columns
and 9 rows.
Once you have inserted your table, the Table Tools Tabs
(Design and Layout Tabs) will appear. These tabs display the
different ways on setting the appearance of your table.
Clicking on Insert Graph
or Chart displays the
Insert Chart Tool which
provides you with options
on different types of charts
that you can use based on
a table of numerical
information.
 This option opens an Excel
worksheet where you can place the
numerical data needed for the graph
or chart.

The most commonly used

graphs or charts are columns,
lines, and bars.
Insert SmartArt allows you
to insert a graphic that is often
used for displaying information
such as lists, processes, cycle,
hierarchy, relationship, matrix,
pyramid and pictures.
These objects are meant to add some panache or style
to your presentation. They give you a sophisticated
way of displaying what otherwise might be boring data.
Clicking Insert Pictures
opens the Insert Picture
Window, allowing you to select
a picture from your hard drive
to use in your slide
presentation.
The most recommended file
formats to use for a
Once you have
presentations are JPG, GIF, and
inserted a picture,
BMP.
your slide will
appear like this
image.
Clicking Insert Clip Art
opens the Clip Art Pane on
the right side of the
presentation window,
allowing you to search for
and use the selected clip
art on your slide.
Set the
Slide
Transition
Slide Transitions refer to the manner in which the slides
change in a presentation.

There are many kinds of slide transitions. You can choose

from the Subtle, Exciting, and Dynamic content transitions.
Select the slide transition that suits your presentation best.

Note: You can also apply sound and timing speed to the
selected transition from the Timing group located on the
Transition tab. Click on the drop-down arrow in the Sound box
to choose a sound. Click on the up or down arrow in the
Duration box to set the timing on the transition.
Set the
Content
Animation
When creating a Click on Animation
presentation, try to Pane to display it
be consistent with on the right side of
your screen.
your animation. To
Initially, your
do this, you should Animation Pane will
set your slide be blank, since you
content animation have not applied
on your any animation yet.
presentation.
Select the animation from the drop-down list which offers four types of animation
effects
o Entrance: Objects can enter the slide via any of the entrance effects.

Note: If you do not apply an entrance effect, the animated object starts at the
position where you placed it on the slide.

o Emphasis: This effect draws attention to an object that is already on the slide
via any of the emphasis effects available, including Flash Bulb, Spin, Grow &
Shrink, and Color Wave
o Exit: Objects can leave the slide via any of the exit effects such as Fly Out,
Disappear, Spiral Out, and Sink Down.
o Motion Paths: Objects can travel along a track which was created based on
predefined motion paths such as Circle, Funnel, Stairs Down or Wave. The
object could also travel along one of four drawn custom paths: Line, Curve,
Freeform, and Scribble.

Note: To see a preview of the animation, select an animation and click the Preview
button on the ribbon.
View
Options
A. View Modes for Editing
The Normal, Slide Sorter, Reading, and
Slide Show Views allow you to type, edit, and
view your presentation. To switch between
views, click the View Options buttons at the
lower right-hand side of the PowerPoint window.
 Normal View – is the main editing
View, which you use to write and design
your presentation. The View has three
working areas: on the left, tabs that
alternate between an outline of your
slide text (Outline tab), and your slides
displayed as thumbnails (Slides tab); on
the right, the slide pane, which displays
a large view of the current slide; and on
the bottom, the notes pane.
 Slide Sorter View – is an exclusive
view of your slides in thumbnail form.
When you are finished creating and
editing your presentation, Slide
Sorter gives you an overall picture of
it — making it easy to reorder, add,
or delete slides, and preview your
transition and animation effects.
 Reading View – is similar to Slide Show
View. The difference between the two
Views is that while Slide Show View takes
over the whole screen, the slide in
Reading View is shown in full screen, but
you will see the PowerPoint title band at
the top of the screen. The PowerPoint
status bar and the Windows task bar are
also displayed at the bottom of the
screen.
 Slide Show View – takes up the full
computer screen, like an actual slide
show presentation. In this full-screen
View, you see your presentation the
way your audience will. You can see
how your graphics, timings, movies,
transition effects, and animation
elements will look in the actual show.