Quick start

guide for new

foreign
registrations

Prepared by Hanoi GSO/ Procurement.

 Request a Unique Entity Identifier (UEI)
Step 1 number
Procedures:

Request a NATO Commercial and

Step 2 Government Entity (NCAGE) code

Step 3 Register in SAM

Step 4 Renew SAM registration annually

Overview of the SAM Registration Process

All vendors and contractors who receive awards at or over US$30,000 are required to register in the
System for Award Management (SAM) in order to do business with the U.S. Government, at the time
an offer or quotation is submitted. The vendors and contractors who receive awards over $10,000
but less than $30,000 are required to have Unique Entity Identification number in SAM.

Start early! The entire registration process takes an average of 5~10 days to complete.

SAM is FREE to apply and renew on the website https://www.sam.gov. There is NO CHARGE to
register or maintain your registration record in SAM website.

Make sure the person in your company who registers in SAM has a stable/regular email, and that all
others in charge in your company know this email address when it is time to renew.
 Step 1. Request an Unique Entity Identifier (UEI) number for
free at SAM.GOV as the following video:
https://www.youtube.com/watch?v=0uv1YNAsINk . This
takes up to 1 business days.

Step 2. Obtain NCAGE Code for free (up to 3 business days)

Registering in in https://www.nato.int/structur/ac/135/welcome.htm

SAM is
The name and address information you provide for NCAGE
must be exactly the same as what you used for your UEI.

a 3-step process Step 3. Register in SAM.

• Do NOT use any special characters in the address – use

one space instead. Ex: 39/899 Wireless Road -> 39 899
Wireless Road.

• Copy and paste the address from UEI to NCAGE to

ensure they are exactly the same.
Gather the following information:

1 2 3 4

Banking information Average sales per Total number of staff (full Point of contact
year for the past 3 & part time) during the information including
years past 12 months phone number,
address, and email.

Using Internet browsers Chrome, Firefox, Safari or Edge proceed to https://sam.gov/content/home

 Step 1: Login SAM: https://sam.gov/content/home

Step 2: Create SAM ACCOUNT

Request a
(click on Sign in Create an Account)

UNIQUE ENTITY Step 3: Get Start to request an Unique Entity ID

IDENTIFIER (UEI) Please follow the video in below link for Tutorial:

https://www.youtube.com/watch?v=0uv1YNAsINk

number It will take few minutes to hours to get UEI

 Step 1: Access to link:
https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Step 2: Click on NCAGE code request, on the right of the page, click on
“Request New”

Request an
NCAGE Code

▪ Recommend to use Internet Explorer for better results

▪ For assistance with your CAGE Code you may email questions to
dlacontactcenter@dla.mil or call 1-877-352-2255 (toll free) or 661-7766 (DSN).
DLA Customer Interaction Center Agents are available 24 hours a day, 7 days a
week, including holidays.

▪ Legal Business Name and Address must match the information entered in
 Step 1: Review and make sure your process to get UEI number and NCAGE code were
completed before starting to register entity

Step 2: Login to SAM System https://www.sam.gov

Entity Registration Step 3: “Get start”.

From the workspace, click on Register Entity on the right conner of the workspace

in SAM Please follow the video in below link for Tutorial:

https://www.youtube.com/watch?v=TNnCTYbGzH4

It will take few days to get SAM active if all the informations provided are certified. In

case there is an error, SAM will send you an alert for fixing.
 • Awards over $30,000 USD must be registered and active in
SAM. If not, we cannot make the award to you.

Important Note • SAM is valid for one year. It must be renewed prior to
expiration date. Start the renewal process early to avoid
missing out any awards or contract extensions.

• There is NO FEE for registering or renewing in SAM

 •1. Go to www.sam.gov and login with your SAM username and password
• 2. Click “Register/Update Entity” and then “Complete Registrations” (if you started your
update earlier, click on “Incomplete Registrations”)

•3. In the Entity List panel, click on the Entity you want to update/renew

SAM •4. Click the Update Entity button in the “Registration Details” Panel

Renewal
•5. Complete Purpose of Registration (You only have to do this once)

•6. Validate/Update “Core Data”

Process •
•
7. Validate/Update “Assertions” (not required; to be eligible for Grants only)
8. Validate/Update “Representations and Certifications” (not required; to be eligible for
Grants only)

•9. Validate/Update “Points of Contact”, including optional POCs. If you no longer wish to
have the optional POCs, please delete all data in these fields.
• 10. If you qualify as a small business, validate/update your information in SBA’s Dynamic
Small Business Search (DSBS) or apply for a small business certification on the “SBA
Supplemental” page.

•11. Click Submit.

• For any question related to SAM
registration, please click on link:
https://www.fsd.gov/gsafsd_sp and Live
Chat on working hours or Create an
Incident after hours.

• For Knowleadge Center or Common

question related to SAM, Please click on
link: https://www.fsd.gov/gsafsd_sp