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    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 1

    NOTICE
    Copyright Disclaimer

    This PowerPoint presentation is copyright protected. Individuals who


    have adopted the related Emond Publishing textbook for their course
    are granted permission to use this presentation for instructional
    purposes only. Slides may not be distributed under any kind of Open
    Access style license, or website, or be duplicated, copied, sold, or
    otherwise exploited for any commercial purpose without Emond
    Publishing’s express written consent. Thank you.

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    Communications and Report
    Writing for Law Enforcement
    Professionals,
    6th edition
    Jeffrey S. Rosnick
    Dianna McAleer

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    CHAPTER 12
    General Occurrence Reports

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 4

    Introduction
    • General occurrence reports consist of:

    • Cover page: details surrounding the incident or


    offence (dates, times, names, descriptions of
    suspects, descriptions of property)
    • Narrative page(s): where the story of the
    incident is recorded
    • Necessities: things that are needed to maintain
    life (food, water, safety)
    Copyright © 2023 Emond Montgomery Publications. All rights reserved.
    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 5

    When is a General Occurrence


    Report Required?
    • Any time an officer responds to a call where an
    offence has been committed or is believed to
    have been committed, they must write a general
    occurrence report
    • Examples: traffic accident, theft, assault, public
    intoxication

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 6

    When is a General Occurrence


    Report Required? (cont.)
    • Supplementary report or investigative actions report
    may be written after general occurrence report
    • Additional reports include:

    • Fraudulent document reports

    • Homicide/sudden death reports

    • Vehicle or property reports

    • Missing person/escapee reports

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 7

    Sample General Occurrence


    Report
    • An entry must be made on every space of the
    cover page; if information is not supplied, put
    diagonal line through the space

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 8

    Sample Narrative Page


    • All relevant information from the notebook must
    appear in the report
    • Information doesn’t have to be repeated in the
    narrative if already on the cover page
    • Each section of the narrative will be a different length,
    depending on information provided
    • The narrative usually contains summary, background,
    facts, and outcomes

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 9

    Reporting Information—Reviewing
    Key Concepts
    • Review your work to ensure that you:
    • Have not used slang, cliché, or jargon

    • Are writing objectively and leaving out your bias or


    opinions
    • Are spelling workplace words correctly

    • Are writing in the active voice

    • Know the difference between the first-person point of


    view and the third-person point of view
    Copyright © 2023 Emond Montgomery Publications. All rights reserved.
    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 10

    Changing Direct Speech to


    Indirect Speech
    1. Direct words become an indirect statement,
    question, or command. Quotation marks are
    eliminated
    2. Pronouns usually change from first to third
    person
    3. Verbs in the present tense usually change to
    some form of the past tense

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 11

    Chapter Summary
    • General occurrence reports include as much information
    as possible about the events surrounding the incident
    • General occurrence reports consist of:

    • Cover page: where the facts of the incident are


    recorded
    • Narrative page(s): contains a summary of the officer’s
    observations and actions
    • A well-written report lays the groundwork for subsequent
    investigative action and supplementary reports

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 12

    Review and Reflection Questions


    1. What is the purpose of the general occurrence
    report?
    2. What are some types of calls an officer might
    respond to that do require a general occurrence
    report?
    3. What types of information appear on the cover
    page of a general occurrence report?

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.


    COMMUNICATIONS AND REPORT WRITING FOR LAW ENFORCEMENT PROFESSIONALS, 6 TH EDITION 13

    Review and Reflection Questions


    (cont.)
    4. What are the four parts of the narrative page of
    the general occurrence report?
    5. What writing errors should you edit for when
    reviewing your general occurrence report?

    Copyright © 2023 Emond Montgomery Publications. All rights reserved.

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