BATAVA

Bay Area Theatre and Voice Academy

Giving Each Student the Voice
to Lead and Achieve

Production Handbook Spring 2016

Relana J. Gerami - Luss

Executive / Artistic Director
Benjamin K. Luss
Managing / Technical Director

Giving Each Student the Voice to Lead and Achieve

Dear Parents/Guardians,
The Bay Area Theatre and Voice Academy ensures to make every
effort that your childs experience is a safe and pleasant one. In
order to do this, we need you to help by providing pertinent and
recent information about your child. Enclosed you will find four
important forms which must be completed and returned to BATAVA
by the end of the auditions.

Role Acceptance Form

Rehearsal Conflict Form
Emergency Information Form
Consent Form

In the best interest of your child, he/she will not be allowed to

participate in any classes or production programs, after auditions,
without our having this necessary safety information.
If you have any questions, please feel free to call us at 281-5545240. We look forward to welcoming you and your child to the Bay
Area Theatre and Voice Academy this semester.
Sincerely,

Relana J. Gerami
Executive/Artistic Director
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Attendance
It is crucial that students attend every scheduled rehearsal. Putting together a
workshop production is a cumulative process that builds from week to week. Students
will be called for all or the vast majority of the rehearsals and all conflicts are to be
written on their conflict form. Please note any missed time could result in the student
not being able to perform in the entire show. Upon any absence, regardless of the
circumstance or notification, the Artistic Director has the right to recast or remove that
student within the production. Note: All student conflicts should have already been
received prior to the first Rehearsal. Students will receive a rehearsal schedule based
upon ONLY the conflicts that were given to the Artistic Director.

Tardiness
Tardiness is unacceptable! Please make sure the student arrives to class on time.
If you see that you are going to be late, please call the office and let them know. If there
is a date you know your student will arrive late, please notify the Artistic Director in
writing about this particular day and the reason the student will arrive late. It is a
disruption to the entire class if one student arrives late to class. Parents are responsible
for making sure their child arrives on time. Children can't drive themselves! Three
tardies will constitute one unexcused absence and a parent/teacher conference with
the Executive Director.

Extra Rehearsals
This is at the discretion of the Artistic Director. Extra rehearsals may be called on
days the class is not scheduled, or extra time may be added to the class day if the Artistic
Director sees it is for the good of the production. One (1) weeks notice of the extra
rehearsal will be given to enable the student to adjust their schedules accordingly. The
notice will be sent home in a handout, posted on the bulletin board, or on our website
under the student log in calendar. An announcement about extra rehearsals will always
be made in class one (1) week prior to the rehearsal.

Make Up Rehearsals
There are no "scheduled" makeup rehearsals. A student may be asked by the
director to attend an additional rehearsal if they have missed a class. This is entirely up
to the director. If a class is missed due to a hurricane or evacuation it will not be made
up and we will continue classes the next week.
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Casting
ALL CASTING IS FINAL. Every role is important and we hope that students (and
parents) realize that everyone has to work together for the production to be successful.
If a problem (as defined by the Artistic Director) arises out of a student (or parent) not
receiving their desired role, the student will be removed from the production. If a
student drops from the production due to not receiving a desired role the following
penalties will arise: no refund of any monies collected and the Artistic Director of
BATAVA may deny entry for any class, lesson or production for one calendar year.

Dress / Grooming Policy

The required attire is as follows: A plain black loose fitting t-shirt, or any BATAVA
t-shirt, a plain black jazz pants or athletic pants of some sort down to the ankle, black
athletic socks (past the ankle) and basic black jazz shoes. These items will (most likely)
be utilized in the actual production so please make sure you are in dress code every
rehearsal.
Students shall wear comfortable attire that they are able to move in. No skirts are
allowed. No sandals, flip-flops, or bare feet are allowed. No excessive jewelry please!
Girls should keep their hair in a ponytail and out of their face if possible. All students
should come to class appropriately groomed. Please wear deodorant even if you think
you do not need it.

Makeup & Hair

Students will be required to provide their own makeup for tech week and the
production. A basic list of the needed items includes: base, powder, eyeliner, mascara,
eye shadow, lipstick, false eye lashes, glue, cleaning pads, q-tips, cotton balls, antiperspirant deodorant, hair spray, bobby pins & safety pins. Jewelry is not permitted and
needs to be removed before each show, unless approved by the director or given to use
as a prop. Hairstyles are to be determined by the director and students are to arrive at
call time with their hair and basic make-up prepared.

General Rules and Regulations

Only bottled water is allowed in the performance/classrooms during rehearsals.
No chewing gum is allowed in the building whatsoever.
Students will behave in a quiet and responsible manner throughout the building.
NO RUNNING, SHOUTING, FIGHTING, HORSEPLAY, SMOKING OR PROFANITY IS
ALLOWED. Students not following these rules will be removed from rehearsal and will
have a conference with his/her parent and the Executive Director at the end of
rehearsal.
Parents should drop off their children in the lobby and return upon completion of
class to pick up their child. No parents will be allowed to stay in the lobby during the
rehearsal nor attend the rehearsal, but may be invited by the director at the end of class
to preview the numbers the students worked on that day. This is entirely up to the
directors discretion. Parents may not wait in the lobby during performances as well.
No students or siblings under the age of 16 are to be left at BATAVA without
parental guidance. Only registered BATAVA students are allowed in classrooms and
rehearsals.
Students should arrive at least 10 minutes prior to the start of class. All students
should be picked up no at the scheduled release time. This means the students ride
should be here five to ten minutes prior to the scheduled release time. After three late
pick-ups a conference with his/her parent and the Executive Director will need to be
scheduled to address the problem.
There will be scheduled breaks throughout the class time. At that time, students
may use the restroom and all students are encouraged to use the restroom before the
start of class. Students should not ask to go to the restroom during the blocking of a
song or dance routine. Please wait until that section has been completed if possible.
It is the right of the Executive/Artistic Director to remove any student who has
excessive absences throughout the semester. It is also the right of the Executive/Artistic
Director to schedule a parent/teacher conference if a student is misbehaving in class. If
a student receives disciplinary warnings, they may be removed from class for the
remainder of the class day or the entire semester. BATAVA has every intention of
working with students and parents in order to keep that student enrolled. We want to
see every student succeed in the arts, as well as in their personal lives.

Classroom Rules
1. Students will follow all instructions given by the director the first time.
2. Students will bring the following materials for each class/rehearsal
A. Script
B. Appropriate dance shoes/clothes
C. Sharpened pencil
3. Arrive on time to class/rehearsal
4. No excessive talking during class/rehearsals. We are here to learn, not to chat.
You can do that on your own time.

Scripts & CDs

BATAVA provides for the student a script and CD to allow the student to practice
at home between rehearsals. This practice is necessary and will result in a wonderful
performance. These materials were purchased by BATAVA and all rights and royalties
were paid for. These scripts and CDs are for the exclusive use of the students only for
the duration of the specific production and may not be used for any purpose whatsoever
after that time. It is a violation of Copyright Law to perform any song or scene from
these provided materials after the duration of the performances. It is also a violation
to provide these materials to anyone else for any reason. We at BATAVA feel the
student should be able to keep their script and CD as a memento of the show, but retain
the right to collect the scripts and CDs at the end of a production if the above policy is
not complied with. We are trying to protect you and ourselves from any possible
copyright infraction and legal action resulting in persons not following these policies.

Tuition and Fees

All Fees are non-refundable.
Deposit and Registration Fees due on the first class day
Student Registration Fee:

$30.00 New Student Registration

Deposit:

$100 Reserves students place in class and is

nonrefundable unless student is not cast in the
production

Returned Check Fee:

$30.00

Late Fees:

$30.00

Tuition:

$395 nonrefundable after the start of class. 100%

refundable if student drops before the start of class or
if student is not cast in the production

Payments
BATAVA accept Cash, Checks, Visa, Master Card, American Express and Discover.
Parents can complete the credit card authorization form on page 12 if they desire to pay
by credit card and include it with the students other required paperwork.

Student Discounts
There is a sibling discount of 10% off of the tuition only for a sibling registered in
the same or another production the same semester.

Installments
Parents can pay by an installment plan for the semester. This will require the
parents to give the Managing Director three postdated checks the day of the audition
or they may use the credit card authorization form.
Down-payment:

January 9th 2016

Installment One: February 6th 2016

Installment Two: March 5th 2016

$100.00 (Returning)
$130.00 (New Student)
$197.50
$197.50
Total: $495.00 (Returning)
Total: $525.00 (New Student)
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Tickets and Pricing

Tickets for School House Rock Live! Jr. will go on sale starting Monday, April 4th at
7:00 PM. You can follow the link @ batava.org or go directly to showtix4u.com to
purchase tickets.
On-line Tickets require a Debit/Credit Card and a working printer. For each show
all on-line ticket sales end two hours prior to the production and any remaining tickets
may be purchased at the box office with cash or check only.
All advance ticket sales will be through our website. Walk-up tickets (if we are not
sold out) are by cash or check only and are available one hour prior to the show.
You will need to print your e-ticket and present it at the door to be seated. Please
make sure you have a working printer prior to purchasing your tickets. If you lose or
misplace your e-ticket we do have backup records and we will seat you after all other
patrons have been seated.
All patrons must have a ticket to enter the theatre and no children will be allowed
to sit on a parents or relatives lap. In addition all children must be over the age of four
(4) to attend any performance at BATAVA. There are no refunds or exchanges on any
ticket purchases.
The Ticket Prices are as follows:
Ticket
Adult
Student (18 and under)
Senior (60 and over)

Price
$15.00
$10.00
$10.00

Ticket Surcharge
$.30 to 1.00
$.30 to 1.00
$.30 to 1.00

Total
$16.00
$11.00
$11.00

Class Schedule Saturdays 1:00 PM 4:00 PM

Auditions: January 9th
9:00 AM - 1:00 PM
January 23rd
January 30th
February 6th
February 13th
February 20th
February 27th
March 5th

March 12st
March 19th (No Rehearsal Spring Break)
March 26th
April 2nd
April 9th
April 16th

Production Week Schedule

Sunday, April 17th
Monday, April 18th
Tuesday, April 19th
Wednesday, April 20th
Thursday, April 21st

1:00 - 5:00 PM
OFF
5:00 8:00 PM
5:00 8:00 PM
OFF

1st Tech/Dress

Friday, April 22nd

Saturday, April 23rd
Sunday, April 24th

Call 6:00 PM
Call 6:00 PM
Call 1:00 PM

Show 7:30 PM
Show 7:30 PM
Show 2:30 PM

Friday, April 29th

Saturday, April 30th
Sunday, May 1st

Call 6:00 PM
Call 6:00 PM
Call 1:00 PM

Show 7:30 PM
Show 7:30 PM
Show 2:30 PM

2nd Tech/Dress
Final Dress

THERE ARE NO ABSENCES ALLOWED DURING

TECH/PRODUCTION WEEK!
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Please Return This Page

Theatre is a group activity. Without the actors, technicians, designers

and directors a great performance would not be possible. Every role is
important and at BATAVA we try to teach the students that principal. Even
the seemingly smallest role is the most important role at least once in the
show. Casting is the most difficult decision a director makes and is the most
important. At BATAVA we cast based upon two factors: the shows needs and
the educational growth of the student. Before any student is accepted into a
production this form must be signed by the student and a parent. Please feel
free to ask any questions before you sign if necessary.

I ____________________________ agree to attend all rehearsals and

performances of School House Rock Live! Jr. and will accept whatever role is
assigned to me by the directors. If I question or refuse my role the Artistic
Director of BATAVA may deny me entry for any class, lesson or production
for one calendar year. In addition if I drop out of the production any monies
collected will not be returned and all policies may be enforced.
__________________________________
Signature of Student

_________
Date

__________________________________
Signature of Parent/Guardian

_________
Date

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Please Return This Page

Rehearsal Conflict Form
Please compete and return prior to the audition. Attendance is considered as a
part of casting and we insist that you be entirely honest with us. We will be able to
possibly excuse only conflicts listed on this form. Any other absences will put the
student and entire group behind and at risk of not completing the rehearsal process in
a timely manner. Not all students will be called for all rehearsals and this form helps us
determine when to not possibly call students. We will not accept this form or cast the
student if a "possible" absence is listed below. Please ask if you have any questions.
January 23rd

_________________________________________

January 30th

_________________________________________

February 6th

_________________________________________

February 13th

_________________________________________

February 20th

_________________________________________

February 27th

_________________________________________

March 5th

_________________________________________

March 12st

_________________________________________

March 19th

Spring Break

March 26th

_________________________________________

April 2nd

_________________________________________

April 9th

_________________________________________

April 16th

_________________________________________

April 17th May 1st

NO ABSENCES FOR ANY REASON

__________________________________
Signature of Student

_________
Date

__________________________________
Signature of Parent/Guardian

_________
Date
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Please Return This Page

Bay Area Theatre And Voice Academy
Automatic Credit Card Billing Authorization Form
Please complete this form and return it with the rest of the needed paperwork.
Students Name:

________________________________________

Cardholders Name:

________________________________________
(as shown on card)

Cardholders Address:

____________________________________ Zip ________

(as shown on card)

Type: ____________

CC # ____________________________________________

Exp. Date ____/____

Security Code ______________________

I authorize the Bay Area Theatre And Voice Academy to automatically bill the
card listed above as specified:
Start Billing: _____/_____ End Billing: When the Balance is Paid in Full
(Please select one Box only)

Use card every time for payments

Use card only if I do not pay by cash or check as per handbook regulations
I understand that the card will only be run if I have requested it or if I fail to deliver
the cash or check payment by the scheduled payments.

____________________________________
Signature

________________
Date

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Please Return This Page

Emergency Information Form
Please fill in all information. If not applicable, write N/A
A. Student Information
Students Name: ____________________________________________________
Address: __________________________________ Home Phone: _____________
City: ____________________ State: ___ Zip: ___________ Age: _____ DOB: ___ /____ /______
With whom does the child live? ___Mother ____Father ____Guardian: please state relationship:
_______________________________________________________
Please Check One (optional): ___African American ___Asian/Pacific Islander
___Caucasian ___ Latino Other: ____________
B. Parent Guardian Information
Mothers Name: _________________________ Email Address: _________________________
Home Address: _______________________________ City/Zip __________________________ Home
Phone: _____________ Business Phone: _____________ Mobile Phone: _____________
Fathers Name: __________________________ Email Address: _________________________
Home Address: _______________________________ City/Zip __________________________ Home
Phone: _____________ Business Phone: _____________ Mobile Phone: _____________
Guardians Name: ________________________ Email Address: _________________________
Home Address: _______________________________ City/Zip __________________________ Home
Phone: _____________ Business Phone: _____________ Mobile Phone: _____________
Please list two people we could contact in case of an emergency if none of the above is available:
1. Name: _________________________________

Relationship: ___________________

Address: ________________________________

Telephone: ____________________

2. Name: __________________________________

Relationship: ___________________

Address: ________________________________

Telephone: ____________________

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Please Return This Page

C. Health History
Physician: _________________________________Telephone: _______________
Name of Health Insurance Co.: ______________________ I.D. #: _____________
Date of Last Check-Up: _______________________________
Does your child have any allergies? ___Yes ____No
If yes, to what? _____________________________________________________
Describe allergic reaction: _____________________________________________
If reaction occurs in class, are there any special instructions?
__________________________________________________________________
Does your child have any allergic reactions to certain medications? ___Yes ___No
If yes, please indicate:
__________________________________________________________________
Is your child taking any medication (prescribed/over the counter) on a regular basis?
___Yes ___ No If yes, please indicate the medication name:
__________________________________________________________________
Dosage: ____________________________________________________________
Reason for taking: ___________________________________________________
If your child complains of a headache or cramps during class, do you give permission for two
Aspirin / Tylenol to be administered? ___Yes ___No ____ Aspirin ____ Tylenol
Please describe any health problems or behavior issues your child has or had (E.g. asthma, emotional
problems, learning problems, etc.)

______________________________________________________________________
______________________________________________________________
Please tell us any other information we should know about your child:
__________________________________________________________________________________
__________________________________________________________________________
DATE: ____________________________
___________________________________
PRINT name of parent or guardian

____________________________________
Signature of Parent or Guardian
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Please Return This Page

CONSENT FORM
(Parent/Guardian Signature Required)
I ____________________________, hereby authorize my child __________________________, to
participate in the Bay Area Theatre and Voice Academys Spring 2016 Workshop Production including
all classes, rehearsals and performances. I have read the student handbook and agree to all the Rules
and Regulations stated in the handbook. I hereby give and grant unto Bay Area Theater and Voice
Academy (BATAVA) the right to use, with or without copyright, my childs name and all pictures,
photographs, reproductions, transparencies, motion pictures, and recordings, both video and sound,
taken of or made by my child that BATAVA has produced or had produced for it with full freedom to
retouch said pictures, photographs, reproductions, transparencies, and motion pictures and/or edit
said statements as may be necessary in its judgment for proper presentation and to use, or cause to
be used, all such pictures, photographs, reproductions, transparencies, motion pictures and recordings
for all purposes for an unlimited period of time in all media.
The undersigned does hereby release said BATAVA from any and all claims for damages for libel,
slander, invasion of the right of privacy, or any other claim based on the use of said material.
I understand that my child may be dismissed permanently from class if she/he does not follow
the rules and regulations set by BATAVA, if a disciplinary problem arises, or if the Executive / Artistic
Director determine that my child cannot meet the demands of the program. I understand that my
child will be under the supervision of BATAVA staff and appointees. I further understand that despite
the responsible supervision, which BATAVA will make in this connection, BATAVA cannot guarantee
against the possibility of an accident involving my child. I hereby waive any claim that might be made
against BATAVA, its members, managers and agents in connection with any injury my child may incur,
other than claims resulting from the gross negligence of BATAVA, its members, managers, or agents.
In the event that any serious injury should occur involving my child, I wish BATAVA to take all
the appropriate steps to notify me immediately of the event. If I am inaccessible for any reason, I know
that my emergency contact list will be called. I authorize these emergency contacts I have listed to
give whatever medical attention is deemed appropriate for my child. If the emergency contacts are
inaccessible, I authorize BATAVA to seek whatever medical attention is deemed appropriate for my
child.
I, UNDERSTAND THAT BATAVA DOES NOT UNDERWRITE ANY EXPENSES INCURRED AND DOES
NOT PROVIDE INSURANCE COVERAGE FOR MY CHILD.
I affirm that I have the authority to sign this consent.
__________________________
DATE

____________________________________
Signature of Parent or Guardian
____________________________________
PRINT name of parent or guardian

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