Your Hotel

Fire Safety Plan

Month / Day / Year

(It is important that you review every section of this manual and add to, change or
remove all sections that do not match up with your property. It is also important to
review this document with regards to what is legally correct in your operating area and if
you operate in a union environment, that the words stay within the context of the
existing union contract.)

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Index
This index is to facilitate and organize easy reference for your fire safety plan.
SECTION A

Key Contact Persons

SECTION B

Audit of Building Resources

SECTION C

Instruction to Occupants on Fire Procedures

SECTION D

Instructions to Staff on Fire Procedures

SECTION E

Fire Hazards

11

SECTION F

Fire Extinguishment, Control and Confinement

12

SECTION G

Training of Staff

12

SECTION H

Fire Drills

12

SECTION I

Inspection, Test and Maintenance of Fire Protection Systems 12

SECTION J

Alternate Measures

14

SECTION K

Identification and Evacuation of Disabled Guests

14

SECTION L

Floor Plans

14

SECTION M

Distribution of Fire Safety Plan

14

Appendix 1 Heat Detector Zones

Appendix 2 Floor Plan

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Section A: Key Contact Persons

Building Owner:

Name:
Address:
Business Phone:

Hotel Management:

Name:
Address:
Business Phone:
Home Phone:

Hotel Fire Safety

Co-ordinator:

Name:
Business Phone:
Home Phone:

Hotel Security:

Name:
Business Phone:
Home Phone:

Hotel Engineer/
Maintenance:

Name:
Business Phone:
Home Phone:

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Section B: Audit of Building Resources

Establishment

Address

Postal Code

Phone

General
Building Height

Date of Construction

Basic Area

Additions

Number of Rooms

Basement

Fire Protection
Fire Department

Fire Chief

Address

Phone:

Location Nearest Station

Distance from Hotel

Municipal Water Supply

Location Nearest Hydrant

Fire Prevention Bureau

Other Occupancies
Name of Restaurant occupies the first floor restaurant area.
The Banquet Facility at Your Hotel occupies the lower level banquet facility.

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Type:

Description (Model)/Location

Fire Alarm

Edwards 2280, single stage, five zones electrically

supervised system with standby battery power.
Combination heat/smoke detectors are in all
bedrooms. All bedrooms have a hour fire-rated
separation. Heat/smoke detectors are in the corridors.
Heat detectors are located in storage rooms,
hazardous areas and places of public assembly. Pull
stations are located at all designated exits and alarm
bells are strategically located throughout the building.

Emergency Lighting

Strategically located throughout hotel including

stairwells, lobby and bedroom corridors.

Portable Fire Extinguishers 9 - 2A10BC

3 - C02
5 - 2A pressurized water
Other Fire Protection
Systems

FS1 fixed extinguishing system is installed above the

commercial cooking equipment in Restaurant kitchen.

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Section C: Instructions to Occupants On Fire Procedures Upon

Discovering Fire
a. All occupants leave room immediately and close door.
b. Sound fire alarm.
c. Leave building via nearest exit.
Upon Hearing Alarm:
a. Take room key. Close room door.
b. Leave building via nearest exit.
Caution:
If smoke is heavy in the corridor, it may be safer to stay in your room. Close door and
place wet towel at base of door. Notify switchboard. If you encounter smoke in the
stairwell, use alternate exit.

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Section D: Instructions To Staff On Fire Procedures

In case of an emergency, each department has been assigned specific tasks, as outlined
below. It is your duty to acquaint yourself with, and carry out these assignments.
Staff, General
Upon Discovering Fire:
a.
b.
c.
d.

Confine fire and smoke by closing doors.

Sound the fire alarm by activating pull station.
Notify switchboard or main desk of location.
Assist all occupants to leave building via exit stairs - remain calm.

Upon Hearing Alarm:

a. Close all doors.
b. Carry out pre-planned assignments, listed below.
Department Instructions
Management
In all cases, the fire alarm system must not be silenced until advised to do so by a
member of the Your City Fire Department. It is the responsibility of the management
and each employee to be fully aware of the dangers of fire. They must familiarize
themselves with the procedures of the fire safety plan, the methods of sounding the fire
alarm and the location of the portable fire extinguishers and exits.
The building is protected by a fire alarm system. There are two ways the fire alarm
system can be activated:
1. By the manual pulling of an alarm station (the red box on the wall at each exit or
other places leading to the exits);
2. By the ceiling-mounted heat detectors and or smoke detectors being set off by a fire
in a room or hallway.
In all cases, the duty manager or front desk clerk will immediately telephone Your City
Fire Department at 911 to advise them of the situation as they evaluate it. The owner or
manager if they are not in the hotel should be made aware of the situation after
contacting the Fire Department.
Manager
The duty manager will be known as the Fire Control Officer and will take control in a
fire emergency.

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He/she must have a pass key to all rooms and a list of all hotel guests or persons staying
in the hotel for the use of the fire department.

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If a fire is discovered by any employee, the following procedures shall be taken:

1. Close all doors
2. Sound the fire alarm
3. Notify the Front Desk Clerk to call the Your City Fire Department at 911 and give
name and address of hotel
4. Evacuate the guests from the immediate area of the fire if safe to do so and close all
doors
5. If it is safe to do so, attempt to put out the fire by using the portable fire
extinguishers
6. Leave the building and meet at the hotel entrance.
7. Do not re-enter the hotel until told to do so by the fire department.
Switchboard Operator/Guest Services Representatives - All Shifts
If you discover a fire, sound the alarm by pulling the nearest pull station.
Upon hearing the alarm:
1. Call the Your City Fire Department at 911 and give the name and address of the hotel
and the location of the fire area, if known.
2. Respond to guest inquiries as follows:
a. Take your room key
b. Check corridor for heat and smoke, and if possible leave your room
c. Close your door
d. Leave by the nearest exit and assemble in the parking lot
3. Do not take incoming calls
4. If fire conditions become too bad, exit building and go to the parking lot and await
instructions and/or be available at all times to provide information to the fire service
5. Do not re-enter the hotel until told to do so by the fire department
Restaurant and Banquet Staff
1. Close all doors
2. Sound the fire alarm
3. Notify the Front Desk Clerk to call the Your City Fire Department at 911 and give
name and address of hotel
4. Proceed to evacuate the patrons by the nearest safe exit
5. Evacuate the guests from the immediate area of the fire if safe to do so and close all
doors
6. If it is safe to do so, attempt to put out the fire by using the portable fire
extinguishers and you feel confident in your own abilities
7. Leave the building and meet at the hotel entrance.
8. Do not re-enter the hotel until told to do so by the fire department.
9. The supervisor or senior departmental person should be available at all times to
provide information and the Duty Manager keycard to the fire service

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Kitchen Staff
1. Close all doors
2. Sound the fire alarm
3. Notify the Front Desk Clerk to call the Your City Fire Department at 911 and give
name and address of hotel
4. If safe to do so, shut down the cooking equipment
5. If the fire is in or under the cooking exhaust system, activate the extinguishing
system manually if safe to do so
6. If it is safe to do so, attempt to put out the fire by using the portable fire extinguishers
7. Leave the building and meet at the hotel entrance.
8. Do not re-enter the hotel until told to do so by the fire department.
9. The supervisor or senior departmental person should be available at all times to
provide information to the fire service
Maintenance
In all cases, the fire alarm system must not be silenced until advised to do so by a
member of the Kingston Fire Department. It is the responsibility of the management
and each employee to be fully aware of the dangers of fire. They must familiarize
themselves with the procedures of the fire safety plan, the methods of sounding the fire
alarm and the location of the portable fire extinguishers and exits.
The building is protected by a fire alarm system. There are two ways the fire alarm
system can be activated:
1. By the manual pulling of an alarm station (the red box on the wall at each exit or
other places leading to the exits);
2. By the ceiling-mounted heat detectors and or smoke detectors being set off by a fire
in a room or hallway.
In all cases, the duty manager or front desk clerk will immediately telephone the Your
Hotel Fire Department at 911 to advise them of the situation as they evaluate it. The
owner or manager if they are not in the hotel should be made aware of the situation after
contacting the Fire Department.
Housekeeping
If a fire is discovered by the housekeeping staff, the following procedures will be taken:
1. Close all doors
2. Sound the fire alarm
3. Notify the Front Desk Clerk to call the Your Hotel Fire Department at 911 and give
name and address of hotel
4. Evacuate the guests from the immediate area of the fire if safe to do so and close all
doors
5. If it is safe to do so, attempt to put out the fire by using the portable fire extinguishers
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6. Leave the building and meet at the hotel entrance.

7. Do not re-enter the hotel until told to do so by the fire department.
8. The supervisor or senior departmental person should be available at all times to
provide information to the fire service

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Security
NIGHT SECURITY: Monday to Sunday, 10 p.m. To 6 a.m.
If you discover a fire or hear the fire alarm bell, the following procedure will be taken:
1. Close all doors
2. Sound the fire alarm
3. Immediately telephone the Your City Fire Department at 911 and give name and
address of hotel
4. Wake up the guests and direct them to the nearest exit if safe to do so
5. Leave by the nearest exit
6. Meet the fire fighters and have a pass key to the rooms and a list of the guests and
other persons staying at the hotel
7. Do not re-enter the hotel until told to do so by the fire department.
8. The supervisor or senior departmental person should be available at all times to
provide information to the fire service
Administrative Staff
In all cases, the fire alarm system must not be silenced until advised to do so by a
member of the Your City Fire Department. It is the responsibility of the management
and each employee to be fully aware of the dangers of fire. They must familiarize
themselves with the procedures of the fire safety plan, the methods of sounding the fire
alarm and the location of the portable fire extinguishers and exits.
The building is protected by a fire alarm system. There are two ways the fire alarm
system can be activated:
1. By the manual pulling of an alarm station (the red box on the wall at each exit or
other places leading to the exits);
2. By the ceiling-mounted heat detectors and or smoke detectors being set off by a fire
in a room or hallway.
In all cases, the duty manager or front desk clerk will immediately telephone the Your
City Fire Department at 911 to advise them of the situation as they evaluate it. The
owner or manager if they are not in the hotel should be made aware of the situation after
contacting the Fire Department.

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Section E: Fire Hazard Controls

Fire Prevention Instructions
General
1. Do not use exit stairwells or exit corridors for storage as it could impede exiting in an
emergency
2. Do not block fire protection equipment or exit doors
3. Do not prop open fire doors
4. Every hotel shall be kept clean and free of rubbish and other debris
5. Combustible materials shall not be permitted to accumulate
6. The contents of containers for waste, rubbish and other debris shall be removed daily
Housekeeping
1.
2.
3.
4.

Dispose of smoking materials in metal containers or toilet

Check furniture, under cushions in furniture and mattresses for burn spots
Empty vacuum after each use
Unplug and report unusual appliances in guest bedrooms, i.e. electrical heaters,
coffee-makers, hot plates, etc.

Electrical Equipment
1.
2.
3.
4.

Turn off and unplug all appliances not in use

Inspect equipment regularly for frayed cords, damage, etc.
Equipment must have C.S.A. Approval
Beware of over fusing - 15 amp fuses or circuit breakers for receptacles and lighting
circuits must not be exceeded
5. Beware of octopus wiring (multi-socketed plug receptacles)
6. Beware of wire splicing
7. Beware of shorts in electrical circuits. That is look for burn spots on light switches or
electric plug sockets
Fire Prevention Instructions
Flammable and Combustible Liquids
Flammable/combustible liquids are not to be used for cleaning.
Flammable/combustible liquids should be used in amounts only required for daily use
and stored in approved safety containers.
-Storage of flammable liquids to be in a well-ventilated metal cabinet
-Refuelling engines to be done outside, I.E. Lawn mowers, snow blowers
-Oily rags to be stored in an approved metal container and removed on a daily basis

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CAUTION: When flammable liquids are being used, the following is to be adhered to:
1. No smoking
2. Proper handling
3. Proper extinguisher nearby
Laundry Equipment
Lint traps in laundry equipment in a hotel shall be cleaned regularly to prevent excessive
accumulation of lint.
FIRE PREVENTION RULES
1. Do not smoke in bed
2. Use ashtrays. Extinguish all smoking materials when finished.
3. Only cooking and heat producing appliances supplied with the room are
permitted.

Section F: Fire Extinguishment, Control and Confinement

If you discover fire, and after you have followed the "In Case Of Fire" procedure, try to
extinguish fire if safe to do so. Use the nearest portable fire extinguisher, only if you
have been trained in its use, and if you feel confident enough to safely control or
extinguish the fire.
CAUTION: Do not attempt to fight the fire alone; never let the fire get between you
and the way out and never turn your back on a fire. If you cannot extinguish the fire
safely, close all of the doors in the immediate area and leave via the nearest exit.

Section G and H: Training of Staff and Fire Drills

Training of all staff is conducted annually and as otherwise required. Fire drills for staff
are conducted annually and a record retained by the hotelkeeper.

Section I: Inspection, Test and Maintenance

for Fire Protection Systems
The required inspection, test and maintenance of the following fire protection
equipment are conducted at the prescribed intervals and a record of same is retained by
the hotelkeeper:
Daily:
1. Check Exit signs to ensure they are in a clean and legible condition

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2. Check Exit lights to ensure they are in illuminated and in good repair
3. Check Fire alarm system AC power lamp and trouble light
4. Check Central alarm and control facility

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Weekly:
1. Check hoods, filters and ducts in ventilation systems subject to accumulation of
combustible deposits
2. Inspect valves controlling fire protection water supplies
3. Check the water level and air pressure for fire protection system pressure tanks
4. Inspect and operate all fire pumps*
Monthly:
1.
2.
3.
4.

Inspect all doors in fire separations

Inspect and test emergency lighting system, batteries, units and lamps*
Inspect all portable fire extinguishers
Test the fire alarm system and check all components including standby power
batteries
5. Inspect all fire hose cabinets
Every Six Months
1. Inspect fire protection systems for commercial cooking equipment*
2. Inspect and maintain special extinguishing systems
3. Laundry/dryer vents cleaning
Annually
1.
2.
3.
4.
5.

Inspect all fire dampers and fire stop flaps

Inspect all chimneys, flues and flue pipes
Inspect disconnect switches for mechanical air conditioning and ventilation systems
Clean chimney spark arrestors
Conduct fire alarm drills for supervisory staff in all buildings which have a fire
system
6. Check smoke alarms.
7. Conduct maintenance procedures for fire extinguishers
8. Test fire alarm system by qualified personnel acceptable to the Chief Fire Official*
9. Inspect all stand-pipe hose valves
10. Remove and re-rack all standpipe hose
11. Check all sprinkler heads
12. Inspect fire department connections
13. Inspect fire protection water supply tanks
14. Conduct a fire pump flow test
15. Inspect and flow test all fire hydrants
16. Inspect controls for air-handling used for venting
17. Test smoke control equipment
As Required
1. Check doors in fire separations to ensure they are closed
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2. Check lint traps in laundry equipment

3. Ensure streets and private roadways that are provided for fire department access are
kept clear
4. Check corridors and ensure they are maintained free of obstruction
5. Clean any combustible dust producing operations

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6. Inspect, clean and maintain all industrial ovens and associated ductwork.
7. Inspect sprinkler system auxiliary drains
8. Maintain smoke control equipment used in conjunction with smoke control
measures*
9. Inspect and test all equipment used in conjunction with smoke control systems*
*written record to be maintained

Section J: Alternative Measures for Fire Protection

System Shut-Down
Fire Alarm
When there is a failure or shut-down of the fire alarm system, the Kingston Fire
Department is to notified as telephone # 548-4002 outlining the situation. A watchman
shall tour the building each hour while the system is not operational and a written
record of each patrol shall be maintained. There shall be a notice posted at every pull
station that the system is down.

Section K: Identification and Evacuation of Disabled

The procedures for identifying the location and evacuation of disabled are as follows:
1. A record will be kept of disabled guests and will include their disability and room
number
2. If possible, staff will assist the disabled to evacuate to safe location
3. A location list and keys for rooms occupied by disabled will be made available to the
municipal fire department upon their arrival, as necessary

Section L: Floor Plans

Floor plans for the main floor, second floor and basement are attached.

Section M: Distribution of Fire Safety Plan and Posting

Copies of this plan have been provided and/or distributed to:
The Fire Department; Office Of The Fire Marshal; Hotel Management

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Appendix 1 Heat Detector Zones

Zone #1

Zone #2

Zone #3

Zone #4

Zone #5

Zone #6

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Appendix 2 Floor Plan

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Our Hotel
Our Address, Our City, Our Province, Our Postal Code
Acknowledgement of Receipt of Fire Safety Plan
I acknowledge that I have received my personal copy of Our Hotel Fire Safety Plan. In
consideration of my employment with the Hotel, I agree to read, observe, and abide by
policies and rules contained in this manual. I understand this manual is designed for
quick reference and general information and sets forth many but not all of the Hotels
policies and guidelines under which the Hotel operates. I also acknowledge that this
manual is not in any way intended as a contract of employment.
I understand that the policies and procedures described in this manual are for the
purposes of the information only and may be amended or modified by the Hotel at any
time, with or without prior notice.

Employee Signature

Date

Managers Signature

Date

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