Importance of Payroll

Importance of payroll:Employees moral is affected by payroll administration and employee is the main resource of any
organization.
Employees should be paid sufficiently to motivate employees.
Scope
Payroll system has following scope.
1) Defining salary structure of an employee.
2) Acceptance of attendance of employees.
3) Defining leave structure of an employees.
4) Identify employee type & designation.
5) Calculating Gross income, deductions & finally Net Income of an employee.
6] Providing salary details to employee.
7) Generation of reports.
Existing System
Working of an existing manual payroll system is as follows:
1. Salary structure and leave structure are obtained by payroll department from HR
department.
2. Attendance record in form of musters is also obtained from attendance monitoring
system.
3. All the employees are identified manually , records from musters are checked to identify
employee type. After identifying the employee type depending on his/her designation Net
salary, gross salary are calculated . if any deductions are there then that are also deducted.
Payslip is generated by considering there payable days depending on the records obtained
from attendance monitoring system, salary structure and leave structure.
4. Reports are generated ,reports like total amount given in form of salaries.
5. Monthly reports and yearly reports are also generated. This reports are then transferred
Management.
6. All this calculations are done manually by the payroll department staff.
Limitation of existing system:

1) For identifying the employee type Existing manual method takes time as it uses musters to
check the records.
2) Net income , gross income and all the necessary deductions are done manually in existing
system , which may cause error in calculations.
3) All the employee details are maintained in Musters , which involves lot of redundancy and
also it takes lot of time in order to backup the whole employee details ,which physically is not
much feasible.
4) Generation of pay slips are done manually by pay role employees. Which is a time
consuming process.
5) All the reports, are also developed by payroll employees manually.
All this tasks are time consuming and can involves errors due to lot of human interface.
User Environment:
The development environment of system is client server.
1. Client side requirements.
2. Server side requirements
Client side requirements:minimum Hardware requirements:
It require minimum 512 mb ram.

10 gb of memory to store data of customers.
It require monitor i.e L.C.D or desktop.
It supports to keyboard of 120 keys(only English)
It require optical mouse.
software requirements:
Front end:- it require JVM (Java Virtual Mahine).

It supports Microsoft related operating
Related drivers as specified in hardware
Software requirements:
It require jdk1.6.0
MYSQL to maintain database.
Network connectivity requirement:Star topology :- it require hub. fiber optic cable in order to connect clients to server.
Test Case for Payroll Management System:

Test Case
Input
ID
1
User name=e1000
Description
Expected Result
Enter user name with the

System should accept
help of i/p interface1)Enter the behavior.System
username
will display Home
page.
Actualresult
2)Enter valid password

3)Press Login
2
User name=
User name=employee

help of i/p interface1)Enter System will display
valid password
error message.
2)Press Login
help of i/p interface1)Enter
System should accept
username
the behavior.System
will display Home
2)Enter valid password
page.
3)Press Login
Password=invalid

help of i/p interface1)Enter System will display
username
error message.
2)Press Login
User name=#$kiran
Enter user name1)Enter user

name
System will display
error messageUser will
2)Password
be navigated on same
page
3)Press Login
Enter Employee Id=e1000
Enter Employee Id with the

Employee Id
2)Press Submit
Enter Employee
Id=*&kiran%
System should not

Enter Employee Id with the
generate new
password& display
Employee Id
Invalid employee id
2)Press Submit
message
Enter Employee Id=e1000
If user selected forgot

password link & entered
Employee ID
Click on Paygrade Button
system should display

If manager click on paygrade
available paygrade in
button
system
10
Click on Edit Button
system should allow

manager to edit fields
tabs Edit button
in paygrade table
System should
generate new password
& send to valid
employees mobile no
System should send

existing user password
to user via mobile
11
Click on Save Button
system should save

details changed by
tabs Save button
manager
12
Click on Earning Button

If manager click on Earning
available Earning in
button
system
13
Click on Edit Button
system should aloow

manager to edit fields
tabs Edit button
in paygrade table
14
Click on Save Button
system should save

details changed by
tabs Save button
manager
15
If manager click on
Click on Deduction Button
Deduction Button

available Deductions
in system
16
Click on Leave structure

Button

available Leave
structures in system
17
Click on Employee Details If manager click on

Button
Employee Details Button

available Employee
Details in system
18
Click on Reports Button
If manager click Reports

Button

Reports to manager
19
Click on Generate payslip

Button
If Payroll Accountant click

Generate payslip Button

search employee form
toPayroll Accountant
20
Click on Submit Button
If Payroll Accountant click

Generate payslips Submit
Button

employee details of
corresponding
employee id
21
Click on Generate Button
If Payroll Accountant click system should display

Generate payslips generate employee salary slip of
Button
that employee
If manager click on Leave

structure Button

Importance of Payroll

Uploaded by

Copyright:

Available Formats

Importance of Payroll

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Importance of Payroll

Uploaded by

Copyright:

Available Formats

Importance of payroll:Employees moral is affected by payroll administration and employee is the main resource of any

Limitation of existing system:

Client side requirements:minimum Hardware requirements:

It require minimum 512 mb ram.

It require monitor i.e L.C.D or desktop.

It supports to keyboard of 120 keys(only English)

It require optical mouse.

Front end:- it require JVM (Java Virtual Mahine).

Related drivers as specified in hardware

Test Case for Payroll Management System:

Enter user name with the

2)Enter valid password

Enter user name with the

Enter user name with the

Enter user name1)Enter user

Enter Employee Id=e1000

Enter Employee Id with the

System should not

Enter Employee Id=e1000

If user selected forgot

Click on Paygrade Button

system should display

Click on Edit Button

system should allow

System should send

Click on Save Button

system should save

Click on Earning Button

system should display

Click on Edit Button

system should aloow

Click on Save Button

system should save

system should display

Click on Leave structure

system should display

Click on Employee Details If manager click on

system should display

Click on Reports Button

If manager click Reports

system should display

Click on Generate payslip

If Payroll Accountant click

system should display

Click on Submit Button

If Payroll Accountant click

system should display

Click on Generate Button

If Payroll Accountant click system should display

If manager click on Leave

You might also like