ty of Troy

TROY CITY COUNCIL

COMMITTEE MEETING NOTICE
COUNCIL CHAMBERS, CITY HALL
100 S. MARKET STREET, TROY, OHIO

M onday, February 29, 2016, 5:45 p.m.

Finance Committee

(Kendall [Chm.], Schweser, Tremblay)

1. Provide a recommendation to Council regarding declaring certain vehicles and equipment as

surplus and authorizing the items to be sold .
Utilities Committee

(Tremblay [Chm.], Terwilliger, Twiss)

1.

Provide a recommendation to Council regarding authorizing the Director of Public Service and
Safety to execute a Request to Consent to Assignment form related to each of the agreements
with Caldwell Tanks, Inc. so that Caldwell Tanks, Inc. may transfer the water tank maintenance
contracts to Utility Service Company, Inc. as Caldwell Tanks will no longer be providing this service.

2.

Provide a recommendation to Council regarding accepting the dedication of utility easements (2

water and 1 sanitary sewer) in front of the Meijer property (West Main Street) to allow for the
development of three lots, including one for Chick-fil-A. Emergency legislation is requested to
maximize the construction season.

Streets & Sidewalks Committee

(Phillips [Chm.], Heath, Snee)

1. Provide a recommendation to Council regarding authorizing the Resolution of Necessity for the
2016 Sidewalk Replacement Program (Phase 9) .

Other Committees/items may be added .

2-26-2016

Cc:

Mayor
Mr. ntterington
Mr. Kerber
Mr. Frigge
Department Heads
Chamber of Commerce
media

FINANCE
COMMITTEE

yl I\_

Patrick E. J. ntterington

Troy, Ohio 45373

www.troyohio.gov
phone: (937) 335-1 725
fax:
(937) 339-8601
patrick.titterington@troyohio .gov

TO:

Mrs. Baker, President of ~?Jncil

FROM:

Patrick E. J . Titterington

DATE:

February 18, 201 6

SUBJECT:

SURPLUS PROPERTY

-r@

RECOMMENDATION:
That Council authorizes the sale of the attached listing of surplus vehicles and
equipment.
SUMMARY:
Currently we have a listing of some vehicles and pieces of equipment from various
departments that are surplus. Council action is required to dispose of property with a
value exceeding $1,000. We would propose to use the internet auction site, GovDeals,
to advertise the sale of the items. The internet company does receive a percentage of
the sale price, usually 73-7.53.
REQUESTED ACTION :
It would be appreciated if you would assign to a Committee of Council consideration of
declaring the below items as surplus and authorize the sale of the items.

encl.
cc:
Mayor Beamish

SURPLUS PROPERTY - COUNCIL TO AUTHORIZE

EST.VALUE

ITEM

DESCRIPTION

1998 Ford Taurus 4-door sedan

$ 1,000.00

2010 Ford Crown Victoria 4-door sedan

$ 4,000.00

2000 Dodge Intrepid 4-door sedan

$ 1,000.00

2003 Progressiv T-65 Bat Wing Mower

$ 1,000.00

1991 Grumman Pumper Fire Truck, Cummins

LTA-10 Engine, 1,500 GPM pump,
600 Gallon Tank

$ 10,000.00

UTILITIES
COMMITTEE

Patrick E. J . Titterington
Director of Public Service and Safety

P. 0 . Box 3003
Troy, Ohio 45373
www.troyohio.gov
phone: (937) 335-1725
fax:
(937) 339-8601
patrick .titterington@troyohio.gov

MEMORANDUM

(}_n
SafettJr

TO:

Mrs. Baker, President of Council

FROM:

Patrick E. J. Titterington, Director of Public Service and

DATE:

February 19, 2016

SUBJECT:

AUTHORIZATION TO EXECUTE "REQUEST FOR CONSENT TO ASSIGNMENT"

FORMS TO TRANSFER AGREEMENTS RELATED TO WATER TANK MAINTENANCE

RECOMMENDATION:
That Council authorizes the Director of Public Service and Safety to execute Request for Consent to
Assignment forms to transfer water tank maintenance agreements from Caldwell Tanks, Inc. to Utility
Service Company, Inc. (USCI).
BACKGROUND:
In October of 2010 Troy City Council authorized a ten year water tank maintenance agreement with
Caldwell Tanks, Inc. related to the Herrlinger Water Tower. In 2012 a similar agreement for a twenty
year agreement was authorized for the maintenance of both the Stanfield and Barnhart towers and a
wash out tank located at the Water Treatment Plant. These agreements provide for yearly inspection and
maintenance of these tanks as well as an exterior painting during the life of the contracts.
Caldwell Tanks, Inc. recently notified the City that the focus of the company will be on new tank
construction and the company would not continue their tank maintenance operation. Caldwell Tanks,
Inc. is transferring all of their maintenance contracts nationwide to USCI, which company is the largest
tank maintenance provider in the nation. USCI will honor the terms and conditions of the agreements
between the City of Troy and Caldwell Tanks, Inc. Staff has had multiple conversations with USCI staff
and has been in contact with adjacent jurisdictions that are currently using USCI for similar services.
Staff is quite comfortable that USCI will provide excellent service in carrying out the agreements.
REQUESTED ACTION :
It would be appreciated if you would assign to a Committee of Council authorizing the Director of Public
Service and Safety to execute a Request to Consent to Assignment form related to each of the
agreements with Caldwell Tanks, Inc. so that Caldwell Tanks, Inc. may transfer the water tank
maintenance contracts to Utility Service Company, Inc.

Cc:

Mayor Beamish

Patrick E. J. Titterington

100 South Market Street

Troy, Ohio 45373
www.troyohio .gov
phone: (937) 335- 1725
fax: (937) 339-8601
patrick. titteri ngton@troyohio.gov

MEMORANDUM

TO:

Mrs . Baker, President of Council

FROM:

Patrick E. J. Titterington, Director of Public Service and Safety

DATE:

February 25, 2016

SUBJECT:

DEDICATION OF WATER AND SANITARY SEWER EASEMENTS - WEST MAIN STREET FOR CHICK-FIL-A

RECOMMENDATION:
That Council approves the dedication of two (2) water and one (1) sanitary sewer easement at 1910 West Main
Street to allow for the development of Chick-fil-A and other outlots in front of the Meijer location.
BACKGROUND:
Meijer is proposing to develop three (3) additional proposed lots in the front of the existing Meijer store. The
additional lots will be located at the southwest corner of West Main Street (State Route 41) and South Stanfield
Road. In order to provide water and sanitary sewer services to these additional lots, it is necessary to obtain
easements from Meijer and the three (3) proposed lots.

In addition to easements from Meijer and proposed lots, an additional easement is being granted by Troy 41,
LLC (i.e . Tolson Enterprises, LLC of Toledo, Ohio) for the water main which exists along the south side of the
building where Panera Bread/Chipolte are located, and which faces West Main Street (State Route 41 ). The
proposed water for the developing lots will tie into the existing water main, which the City currently maintains.
The attached exhibits show the layout of the proposed easements . All water and sanitary sewer infrastructure
additions are at the developer's expense and will be turned over to the City at the successful completion of
construction.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council consideration of accepting the dedication
of two (2) water easements and one (1) sanitary sewer easement for Meijer and the development of three (3)
proposed lots at 1910 W Main Street. To accommodate the additional development and the proposed
construction schedule, consideration of emergency legislation is requested .

encl.

0.193Acre
Waterline Easement

CURVE TABLE

Section 18, Lot 8740

City of Troy, Mloml County, Ohio

Meljer Strip Center Plat

P.B. 21, Pg. 119
Lot 10113
Troy 41, LLC
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O.R. 493, Pg. 959

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0.143 Acre Sanitary Easement

Section 18, Lot 8740
City of Troy, Miami County, Ohio

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STREETS & SIDEWALKS

COMMITTEE

_,.\

.._ , /

Patrick E. J. Titterington
Director of Public Service and Safety

Troy, Ohio 45373

www.troyohio.gov
phone:(937)335-1725
fax:
(937) 339-8601
patrick .titterington@troyohio.gov

MEMORANDUM
TO:

Mrs. Baker, President of Council

FROM:

Patrick E. J. Titterington, Director of Public Service and Safety

DATE:

February 24, 2016

SUBJECT:

2016 Sidewalk Replacement Program, Resolution of Necessity, Phase 9

RECOMMENDATION:
That Council authorizes the Resolution of Necessity regarding the repair and/or replacement of certain sidewalks in
a 2016 Sidewalk Replacement Program (Phase 9).
BACKGROUND:
Attached is a map of the area identified regarding the next phase, the 2016 Sidewalk Replacement Program
(Phase 9). That information indicates there are approximately 120 parcels that have been identified where the
sidewalks need to be repaired/replaced. This year's program includes the areas along South Plum Street, South
Cherry Street, South Walnut Street, and South Mulberry Street between Main Street and Franklin Street; South
Market Street, South Walnut Street and South Mulberry Street between East Franklin Street and East Canal Street;
and the area encompassed by South Market Street, East West Street, South Clay Street, Ross Street, and South
Mulberry Street, which includes Young Street, Enyeart Street and Dakota Street.
The first step in this process is the Resolution of Necessity. If Council approves the Resolution of Necessity, the
City notifies property owners by letter that the repairs/replacements must be made and of the time limitations for
such work. The property owners will be given a date by which to obtain a permit to do the sidewalk work. Those
permits are good for six months, so the property owners who choose to complete their own work will have the
construction season to do so. Properties for which permits are not obtained will then be included in a sidewalk
project bid by the City, with the property owners later paying the City for that work or having the cost assessed to
the property tax.
Included with the notice will be a packet of information including the list of licensed concrete/sidewalk contractors, a
general brochure about the program, and a sketch of the sidewalk requiring replacement.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council authorizing the Resolution of Necessity for
the 2016 Sidewalk Replacement Program (Phase 9).

encl .
cc:

Mayor Beamish

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