Waterfront Inspection Guidelines Manual

WATERFRONT FACILITIES
MAINTENANCE MANAGEMENT SYSTEM

INSPECTION GUIDELINES MANUAL OCTOBER 1999
PREPARED FOR:
PREPARED BY:
NEW YORK CITY ECONOMIC DEVELOPMENT CORPORATION

WATERFRONT FACILITIES MAINTENANCE MANAGEMENT
SYSTEM
INSPECTION GUIDELINES MANUAL
TABLE OF CONTENTS
Page No.
1. INTRODUCTION
1-1
1.1 BACKGROUND, PURPOSE, AND OBJECTIVES
1-1
1.2 SCOPE AND LIMITATIONS
1-1
1.3 COMPONENTS OF THE SYSTEM
1-1
1.4 ORGANIZATION OF MANUAL
1-2
2. INSPECTION PROGRAM STANDARDS

2.1 MINIMUM QUALIFICATION OF PERSONNEL
2-1
2-1
2.1.1 Project Manager
2-1
2.1.2 Team Leader (Project Engineer)
2-2
2.1.3 Diving Inspectors, including Engineer-Divers
2-2
2.1.4 Inspectors
2-2
2.2 STANDARD ELEMENT INSPECTION LEVELS
2-2
2.2.1 LEVEL I - General Examination
2-3
2.2.2 LEVEL II - Detailed Examination
2-4
2.2.3 LEVEL III - Highly Detailed Examination
2-4
2.3 TYPE AND FREQUENCY OF INSPECTIONS
2-5
2.3.1 Routine Inspection
2-7
2.3.2 Rapid Assessment Inspection
2-9
2.3.3 Engineering Investigation
2-10
2.3.4 Repair Design Inspection
2-11
2.4 STRUCTURE TYPES AND DEFINITIONS
2-12
2.4.1 Structure Types and Materials
2-12
2.4.2 Structure Addressing and Boundaries
2-13
TABLE OF CONTENTS (Contd)

Page No.
2.5 ASSESSMENT TERMS AND DAMAGE GRADES FOR INDIVIDUAL
MATERIAL ELEMENTS
2-16
2.5.1 Steel Members
2-17
2.5.2 Concrete Members
2-20
2.5.3 Timber Members
2-25
2.6 CONDITION ASSESSMENT RATINGS
2-28
2.7 RECOMMENDED ACTIONS
2-30
2.7.1 Emergency/Immediate Actions
2-30
2.7.2 General Repair Recommendations
2-31
2.7.3 Additional Inspection
2-31
2.7.4 Engineering Analysis
2-32
2.7.5 No Action
2-32
2.8 IMPORTANCE OF STRUCTURE
2-32
2.9 QUALITY CONTROL
2-32
3. PROCEDURES FOR CONDUCTING ROUTINE INSPECTIONS
3-1
3.1 OVERVIEW AND FLOW OF ACTIVITIES
3-1
3.2 PREPARING FOR THE INSPECTION
3-3
3.2.1 Information Gathering
3-3
3.2.2 Planning
3-5
3.2.3 Equipment Selection
3-5
3.2.4 Field Survey
3-7
3.3 PREPARATION OF THE ROUTINE INSPECTION REPORT

3.3.1 Front information
3-7
3-8
3.3.2 Preparing Chapter 1 Introduction
3-11
3.3.3 Preparing Chapter 2 Description of Site
3-11
3.3.4 Preparing Chapter 3 Inspection of Facility 1
3-15
3.3.5 Preparing Chapter 4 Facility 2
3-24
3.3.6 Preparing Chapter 5 Summary of Actions
3-24
3.3.7 Appendices
3-25
ii

Page No.
APPENDIX A REPORT FORMATTING AND WRITING STYLES
A.1 FORMAT AND ARRANGEMENT
A-1
A-1
A.1.1 Typeset and Margins
A-1
A.1.2 Numbering Systems
A-1
A.1.3 Document Binding
A-3
A.2 FRONT INFORMATION PREPARATION
A-4
A.2.1 Report Cover
A-4
A.2.2 Title Page
A-6
A.3 FIGURES AND DRAWINGS
A-6
A.3.1 Types of Figures
A-8
A.3.2 Legends
A-15
A.3.3 Color
A-23
A.3.4 Format
A-23
A.3.5 Figure Numbering and Titling
A-25
A.4 PHOTOGRAPHS
A-25
A.4.1 Photo Mounting
A-26
A.4.2 Photo Arrangement
A-30
A.4.3 Photo Numbers and Captions
A-30
A.5 TABLES
A-30
A.5.1 Table Arrangement
A-31
A.5.2 Table Numbering
A-31
A.6 DOCUMENT FORMATS
A-31
A.6.1 Original Documents
A-32
A.6.2 AutoCAD Files
A-32
A.6.3 Photographs and Figures
A-33
A.7 WRITING STYLE
A-33
A.7.1 Terminology
A-34
A.7.2 Voice
A-35
A.7.3 Conciseness
A-36
A.7.4 Commas
A-36
iii

Page No.
A.7.5 Unit Abbreviations
A-36
A.7.6 Integers
A-38
A.7.7 Measurements
A-39
A.7.8 Reference Materials
A-39
APPENDIX B GLOSSARY
B-1
APPENDIX C SAMPLE CALCULATIONS
C-1
iv
LIST OF FIGURES
Figure
Title
Page No.
2-1
Flow of Inspection Activities
2-2
Example Facility Breakdown (Complex)
2-14
2-3
Example Facility Breakdown (Simple)
2-15
2-4
Damage Grades for Steel Elements
2-19
2-5
Damage Grades for Concrete Elements
2-22
2-6
Damage Grades for Prestressed Concrete Elements
2-24
2-7
Damage Grades for Timber Elements
2-27
3-1
Flow of Routine Inspection
3-2
3-2
Example Database Summary Form
3-4
3-3
Example Location Plan
3-12
3-4
Example Site Plan
3-13
3-5
Example Facility Plan
3-14
3-6
Example Table of Observed Inspected Conditions
3-18
3-7
Example Table of Status of Previous Recommended Actions
3-20
3-8
Example Capacity versus Time Graph
3-22
A-1
Report Cover Format
A-5
A-2
Title Page Format
A-7
A-3
Example Deck Plan
A-10
A-4
Example Framing Plan
A-12
A-5
Example Pile Plan
A-13
A-6
Example Elevation View
A-14
A-7
Example Cross-Section
A-16
A-8
Example Existing Condition Detail
A-17
A-9
Example Repair Detail
A-18
A-10
Example Repair Detail
A-19
A-11
Example Load Restriction Plan
A-20
A-12
Example Inspection Data Analysis
A-21
A-13
Typical Symbols
A-22
A-14
Example of Photo Page Printed on A Color Laser Jet Printer
A-27
A-15
Example Photo Layout (Two Vertical Photos)
A-28
2-6
LIST OF FIGURES (Contd)

Figure
Title
A-16
Example Photo Layout (Combination Of Photos)
A-29
A-17
CD-ROM Directory Format
A-32
vi
Page No.
LIST OF TABLES
Table
Title
Page No.
2-1
Summary of Inspection Levels
2-3
2-2
Summary of Inspection Types
2-5
2-3
Damage Grades for Steel Elements
2-18
2-4
Damage Grades for Concrete elements
2-21
2-5
Damage Grades for Prestressed Concrete Elements
2-23
2-6
Damage Grades for Timber Elements
2-26
A-1
Heading Format
A-3
vii
1. INTRODUCTION
1.1 BACKGROUND, PURPOSE, AND OBJECTIVES
These guidelines have been prepared for use by engineering consultants to the
New York City Economic Development Corporation (EDC) who will be performing
above water and underwater inspections of EDC waterfront structures. The guidelines
have been prepared as part of EDC's "Waterfront Facilities Maintenance Management
System" (The System) which consists of inspection criteria, reporting methods, and
software to develop, track, and maintain EDCs ten-year capital budgets for waterfront
assets.
The comments and examples provided in this manual are the result of many years
of experience involving inspections of hundreds of waterfront facilities. In addition, the
descriptions, ratings, and assessments are based on standards currently used or under
development by the American Society of Civil Engineers (ASCE), the United States
Navy (US Navy), and the Port Authority of New York and New Jersey.
1.2 SCOPE AND LIMITATIONS

The System uses four types of inspections to track the condition of EDCs
waterfront facilities Routine Inspection, Rapid Assessment Inspection, Engineering
Investigation, and Repair Design Inspection. This manual presents the definition and
purpose for each type of inspection. In addition, the manual provides guidelines for when
each type of inspection should be performed, along with an overview of the scope of
work for each inspection. However, the focus of this manual is on the execution and
reporting of the Routine Inspections.
1.3 COMPONENTS OF THE SYSTEM

The System consists of two major components as follows:
Inspection Guidelines. The inspection guidelines set the standards for all
EDC consultants to follow in conducting inspections of waterfront facilities. The
guidelines describe the overall EDC management system for inspecting, rating,
and reporting the condition of waterfront facilities and presenting the data in a
1-1
form compatible with the management database. Following these guidelines will
result in a consistent set of Routine Inspection reports that use standard
terminology for conditions and recommendations, standard analytical methods,
and standard cost estimating procedures.
Management Database. EDC will track inspection results in a Relational
Database Management System (The Database). The Database will be used to
track inspection results and to provide EDC with the information needed to
determine required remedial actions, develop long term capital budgets, and
analyze inspection and capital budget data.
1.4 ORGANIZATION OF MANUAL

This Inspection Guidelines Manual is organized to present all required
information in a logical sequence. Section 2 describes the standards used throughout the
inspection program, including personnel qualifications, defect definitions, and assessment
terms to be used. Section 3 outlines the procedures for conducting Routine Inspections,
including preparation of the Routine Inspection report. In Appendix A, examples of text,
figure, and photograph page layouts are given, and writing styles are discussed.
1-2
2. INSPECTION PROGRAM STANDARDS

2.1 MINIMUM QUALIFICATION OF PERSONNEL
The inspection of waterfront structures, including underwater inspection, is very
specialized, and should only be carried out by personnel with the experience and
expertise required to successfully complete the work. Beyond experience in inspecting
marine structures, the consulting firm performing the inspection should have proven
experience in the design and rehabilitation of marine structures similar to those being
inspected. Additional experience in cost estimating and supervising the construction and
repair of marine structures is also required.
The consulting team must have commercial diving capabilities and must include
personnel who can analyze the structure and prepare the inspection reports.
This
capability leads to a more efficient and accurate inspection project in that the engineers
performing the inspection have a first hand knowledge of the inspected structures and
there is no loss of understanding of critical information due to inefficient communication.
Diving will be performed in accordance with the requirements of the federal
commercial diving standards of the Occupational Safety and Health Administration
(OSHA).
The consulting team should not be actively involved in pursuing construction
work in the New York area. It is important that an unbiased firm, which will not benefit
from overstating damage or finding additional quantities of repair work, carries out the
inspection.
2.1.1 Project Manager
The inspection team should be staffed by qualified professionals in the marine
engineering field, under the direct supervision of the Project Manager. The Project
Manager shall be a registered/licensed Professional Engineer in the State of New York,
specializing in civil, structural, or ocean engineering with at least ten years experience in
a responsible capacity in the inspection, design, and construction of waterfront structures.
2-1
2.1.2 Team Leader (Project Engineer)

The Team Leader shall be a registered/licensed Professional Engineer,
specializing in civil, structural, or ocean engineering, with at least three years of
experience in a responsible capacity in marine structure inspection or related work. If the
inspection work includes underwater inspection, the Team Leader should be a certified
diver, preferably with commercial training, and should perform a minimum of twentyfive percent of the diving inspection work. The Team Leader shall be at the site for the
duration of the field inspection, and shall personally direct the inspection team to assure
that each element is properly inspected and its condition is properly documented. When
unusual structural problems or details are encountered, the Team Leader shall personally
observe and evaluate the situation.
2.1.3 Diving Inspectors, including Engineer-Divers
Divers shall be certified, preferably with commercial training, and shall have
experience diving in low visibility, high currents, and confined spaces. At a minimum
the divers should hold a certification from a recognized training organization (i.e., ADC
accredited commercial, US Military, or PADI/NAUI dive school) and should have a
minimum of two years of in-water diving experience being employed under conditions
similar to the inspection site. The divers should have documented experience and/or
training to make determinations of the condition of materials, retrieve samples, perform
nondestructive testing, and take underwater photographs.
2.1.4 Inspectors
Engineers or technicians with at least 12 months of experience and a working
knowledge of timber, steel, and concrete waterfront construction.
2.2 STANDARD ELEMENT INSPECTION LEVELS

The following are the definitions of standard levels of examination effort that
apply to individual inspected elements. The procedures prescribed for most inspection
types are commonly a combination of at least two of these levels. The terms Level I,
Level II, and Level III are based on US Navy definitions and are referred to frequently in
the Scope of Work. They are summarized in Table 2-1, and are defined as follows.
2-2
TABLE 2-1
SUMMARY OF INSPECTION LEVELS
Detectable Defects
Level
Purpose
General visual /tactile
inspection to confirm
as-built conditions
and detect severe
damage.
Detect surface defects

normally obscured by
marine growth
Pile Wrap
Steel
Missing wrap
Extensive corrosion
Large tears in wrap
Severe mechanical
damage
Concrete
Major spalling and
cracking
Severe reinforcement
corrosion
Wood
Major loss of crosssection
Broken piles and
bracings
Broken Piles
Severe abrasion or
marine borer attack
Poor fit of wrap to

pile
Moderate mechanical
damage
Surface cracking and

spalling
External pile damage

due to marine borers
Tears and cuts
Major corrosion
pitting
Corrosion staining
Splintered, split, or
cracked piles
II
Exposed reinforcing
steel and/or
prestressing strands
Loss of bolts and

fasteners
Early signs of marine
borer and insect
infestation
Detect hidden damage

or collect more
detailed information
III
Corrosion of steel pile

beneath wrap
Thickness of material
Location of
reinforcing steel
External and/or pile

damage due to marine
borers beneath wrap
Beginning of
corrosion of
reinforcing steel
Dissolved oxygen
level in entrained
water
Internal voids
Internal damage due

to marine borers
(internal voids)
Decrease in material
strength
Change in material
strength
Note: The term defect is defined as any anomaly in the shape or internal structure of an element and/or
material(s) which adversely affects its functional capacity or service life.
2.2.1 LEVEL I - General Examination

Level I examination is essentially a "swim-by" overview, which does not involve
cleaning of any structural elements, and can therefore be conducted much more rapidly
than the other levels of examination. The Level I examination should confirm as-built
structural plans and detect obvious major damage or deterioration due to overstress (ship
impact, ice), severe corrosion, or extensive biological growth and attack.
The underwater inspector shall rely primarily on visual and/or tactile observations
(depending on water clarity) to make condition assessments. These observations are
normally made over the total exterior surface area of the underwater structure (bulkhead,
seawall, platform, etc.)
2-3
2.2.2 LEVEL II - Detailed Examination

Level
II
examination
is
directed
toward
detecting
and
identifying
damaged/deteriorated areas that may be hidden by biofouling organisms or surface

deterioration. At this level, a limited amount of measurements may be made. This data
should be sufficient to permit estimates of the relative condition of the facility and load
capacity.
Level II examinations will often require cleaning of structural elements. Since
cleaning is time consuming, it is generally restricted to areas that are critical or which
may be representative of the entire structure. The amount and thoroughness of cleaning
to be performed is governed by what is necessary to discern the general condition of the
overall facility. For piles, a 12 in. high band should be cleaned at designated locations,
generally near the low waterline, near the mudline, and midway between the low
waterline and the mudline. On large solid faced elements such as retaining structures,
1 ft by 1 ft areas should be cleaned at three levels.
All defects found on the element are quantified and measured in detail. This
includes following cracks up or down a pile, or measuring the full extent of spalling on a
concrete element.
Simple instruments such as calipers, measuring scales, and ice picks are
commonly used to take simple dimensional measurements. However, a small percentage
of more accurate detailed measurements may also be taken using more sophisticated
instruments. These will validate large numbers of simple measurements, and in some
hard-to-measure areas will actually be easier and faster to obtain. Where the visual
scrutiny, cleaning, and/or simple measurements reveal extensive deterioration, a small
sampling of detailed measurements will enable gross estimates to be made regarding the
structure's integrity.
2.2.3 LEVEL III - Highly Detailed Examination
Level III examination will often require the use of Non-Destructive Testing
(NDT) techniques, but may also require the use of partially destructive techniques such as
sample coring through concrete and timber structures, physical material sampling and
off-site testing, or in-situ surface hardness testing. The purpose of this type of evaluation
is to detect hidden or interior damage, loss in cross-sectional area, and to evaluate
2-4
material properties. A Level III examination will usually require prior cleaning. The use
of NDT techniques are generally limited to key structural areas, areas that may be
suspect, or structural elements which may be representative of the underwater structure.
2.3 TYPE AND FREQUENCY OF INSPECTIONS

It is necessary to define the inspection types that will be used in the Waterfront
Facilities Maintenance Management System.
Four types of inspections have been
established for The System:
Routine Inspection
Rapid Assessment Inspection
Engineering Investigation
Repair Design Inspection
A flowchart of the inspection activities associated with each inspection type is

shown in Figure 2-1.
Table 2-2 summarizes the purpose and frequency of each
inspection type in the program. The following sections further define the four inspection
types.
TABLE 2-2
SUMMARY OF INSPECTION TYPES
Inspection
Type
Routine
Inspection
Purpose & Typical Level of Inspection Effort

To assess the general overall condition of the structure, assign a
condition assessment rating, and assign recommended actions for
future maintenance activities. (Typical inspection effort: Level I for all
above and underwater elements, Level II for 10% of the elements, and
Level III for 5% of the elements.)
Timing
No more than once every 3 years
To perform a rapid visual, above water and/or underwater evaluation of

a structure, typically following a storm, vessel impact, earthquake, or
similar event. The purpose of the inspection is to determine if further
attention to the structure is necessary. (Typical Inspection Effort: Level
I for all appropriate above water elements.)
Following a significant potentially

damage-causing event or as requested
by EDC.
Engineering
Investigation
To perform detailed testing or investigation of a structure in order to

understand the nature and/or extent of the deterioration, and/or evaluate
the capacity of a structure for a specific loading condition. (Typical
Inspection Effort: Level II or Level III for all appropriate elements)
When deemed necessary as a result of a

Routine, Rapid Assessment, or Repair
Design Inspection, or in order to
determine adequacy for a different use.
Repair
Design
Inspection
To record relevant attributes of each defect to be repaired such that

repair bid documents may be generated. (Typical Inspection Effort:
Level II for all above and underwater elements.)
When decision has been made to proceed

with repairs on a structure
Rapid
Assessment
Inspection
2-5
FLOW OF INSPECTION ACTIVITIES IN

WATERFRONT FACILITIES MAINTENANCE
MANAGEMENT SYSTEM
ROUTINE
MAINTENANCE
ACTIVITIES
NON-ROUTINE
EVENT
Each Facility
Each Affected Structure
Specified
Frequency
Conduct Rapid
Assessment Inspection
Conduct Routine Inspection
NO
Repairs
Required?
NOT
SURE
Perform Calculations
YES
Conduct Engineering
Investigation
YES
Further Testing and

Inspection Required?
NO
Select Consultant for

Repair Contract
Documens
FLOW OF INSPECTION
ACTIVITIES
Conduct Repair Design

Inspection
FIGURE 2-1
2-6
2.3.1 Routine Inspection

(A) PURPOSE AND FREQUENCY
The Routine Inspection is the basis of the Waterfront Facilities Maintenance
Management System. The primary purpose of this inspection is to assess the general
overall condition of the structure, estimate remaining service life, and determine
recommended actions and associated cost. The estimate of remaining service life shall be
shown graphically by the preparation of an anticipated deterioration curve, as discussed
in Section 3.1.4. In addition, the recommended action cost estimates will be used by
EDC to substantiate requests for funding in order to maintain and repair the waterfront
facilities. Routine Inspections are performed on a regularly-scheduled basis, and
represent a proactive, rather than a reactive, approach to maintenance.
By conducting Routine Inspections on a regular basis, deteriorated elements can
be detected and remediated before deterioration progresses to a level that could threaten
structural integrity. In addition, significant damage, or breakage caused by impact from
vessels, floating debris, or other sources can be detected during Routine Inspections.
The frequency with which Routine Inspections should be conducted is a function
of several variables, such as the material type, age of the structure, and the service
environment. For the EDC Waterfront Facility Maintenance Management System, the
standard interval between Routine Inspections is three years.
This interval can be
adjusted as appropriate based upon the extent of deterioration observed. Because of the
aggressive environment in New York Harbor, the maximum interval between inspections
for The System is five years and should be reserved for new structures constructed of
concrete, wrapped timber, or steel.
Upon completion of the inspection, a condition assessment rating should be
assigned to the facility, each individual structure, and each element group. If significant
damage or deterioration is observed, a quantitative engineering evaluation of the effect of
the damage on the structural capacity should be conducted. The evaluation is typically
limited to an evaluation of capacity and does not consider the actual or anticipated
loading (structural demand), since such information is typically not readily available to
the inspectors at the time of the Routine Inspection. Should conditions warrant, an
engineering investigation should be recommended to evaluate the actual/anticipated
2-7
loading against the reduced capacity determined as a result of the Routine Inspection.
The results of such structural capacity evaluations should be used in assigning a condition
assessment rating.
(B) SCOPE OF WORK
The Routine Inspection includes a 100 percent visual/tactile inspection of each
above water and underwater element. It is geared towards obtaining the number and
percentage of elements with damage or deterioration, and the location of isolated major
damage, such as breakage and overstressing. The inspection data are used as the basis for
satisfying the primary goals of the Routine Inspection by assigning the following:
An overall condition assessment rating for the facility, each individual

structure, and each element group
Recommended actions, including the need for any Engineering Investigation

or Repair Design Inspections
The scope of the Repair Design Inspection, if required

The recommended time interval to the next Routine Inspection
In the above water portion of the inspection, all elements above Mean Low Water
(MLW) are part of the scope of the inspection. This includes a general visual survey of
the condition of the upland area including deck topsides, expansion joints, curbs, and
marine hardware (fenders, bollards, etc.), as well as checking for sinkholes and/or
differential settlements.
Due to limited visibility and the presence of marine growth, the underwater
portion of the Routine Inspection generally includes Level I (swim-by) inspection effort
for 100 percent of the underwater elements (piles and retaining structure), as well as
Level II effort for 10 percent of the underwater elements. In addition, a small percentage
of the elements (approximately 5 percent) should receive Level III effort of inspection to
detect any hidden damage.
The deliverable for the Routine Inspection is the Routine Inspection report, as
defined in Chapter 3 of this manual.
2-8
2.3.2 Rapid Assessment Inspection

Rapid Assessment Inspections are short duration investigations for emergency or
immediate issues that EDC requires be addressed. Rapid Assessment Inspections are
typically conducted following a significant, potentially damage-causing event such as a
storm, vessel impact, earthquake, fire, or similar event. They may also be conducted to
provide a preliminary investigation of facilities where no condition information is
available. The primary purpose of a Rapid Assessment Inspection is to confirm the
integrity of the structure and to determine if further attention to the structure is necessary.
(B) SCOPE OF WORK
Rapid Assessment Inspections are intended to be rapid, visual/tactile inspections.
They are conducted in order to determine if an event resulted in any significant damage
requiring repairs. The focus of the inspection should be on damage caused by the event.
Such damage may include breakage, overstressing cracks, settlement, etc. Long term or
pre-existing deterioration, such as corrosion-related damage, should be ignored during
post-event Rapid Assessment Inspections, unless the deterioration immediately threatens
the integrity of the structure.
Rapid Assessment Inspections are also conducted to provide EDC with
preliminary information regarding a facility for which no previous reports or records are
available. The purpose of the inspection is to determine general facility and structure
dimensions, and provide preliminary assessments of structure and element conditions.
The Rapid Assessment Inspection is typically conducted above the waterline and
limited to a Level I inspection effort for 100 percent of the elements in the area to be
inspected. However, if above water conditions or other knowledge should indicate that
underwater damage may have occurred, then the scope of the Rapid Assessment
Inspection should be expanded to include an underwater inspection as well. For example,
a vessel impact often results in damage above the waterline as well as below; therefore an
underwater inspection may be triggered only where above water damage is visible. In
addition, safety conditions that require immediate action should be reported to EDC as
discussed in Section 2.7.1, Emergency/Immediate Actions.
2-9
The Rapid Assessment Inspection deliverable consists of a letter report with

photographs and engineers sketches as necessary to document the observed conditions.
2.3.3 Engineering Investigation
Engineering Investigations are performed for the purpose of collecting more
detailed information than normally obtained during Routine or Rapid Assessment
Inspections. These inspections are highly detailed and typically include engineering
analysis and/or material testing. Engineering Investigations are typically conducted at
Level II or Level III inspection effort and may require further laboratory testing of
samples collected in the field. Such information may be necessary in order to understand
the nature and/or extent of deterioration prior to determining the need for and type of
repairs. In addition, when the load capacity of the structure is unknown but is required to
verify its adequacy for a specific use, an Engineering Investigation of the subject area
should be conducted. Information gathered should be in sufficient detail to perform a
structural analysis and to verify adequacy for the intended use.
Engineering
Investigations may also be performed in order to determine the remaining useful life of
the structure.
Engineering Investigations are typically performed on an exceptional basis as a
result of a recommendation from the Routine, Repair Design, or Rapid Assessment
Inspections. However, an Engineering Investigation may also be performed concurrently
with a Routine or Repair Design Inspection where appropriate.
(B) SCOPE OF WORK
The scope of an Engineering Investigation may vary widely depending on the
objectives of the inspection and/or the nature of the structure and the deterioration, and
may include but is not limited to:
Chloride content testing of concrete in order to determine the time to initiation

of severe steel reinforcement corrosion.
Dissolved Oxygen (DO) testing to determine the effectiveness of timber pile

wrapping against marine borer infestation.
2-10
Electric potential measurements to determine the effectiveness of cathodic

protection systems for steel elements.
Timber coring to determine the level of marine borer infestation and damage.
Concrete coring for physical testing and/or petrographic analysis.
Creosote retention testing.
Coupon sampling (removing a section of steel) for laboratory testing.
Detailed inspection of a limited area of a structure in order to determine
specific load capacity.
Periodic inspection of specific structural elements to determine rate of

deterioration.
Engineering Investigation deliverables typically include laboratory/testing reports, and/or
reports presenting the results of the detailed inspection and subsequent engineering
analysis.
2.3.4 Repair Design Inspection
The purpose of the Repair Design Inspection is to record defects to be repaired,
including all relevant defect attributes, such that repair construction bid documents may
be generated. A repair method should be assigned to each defect during the inspection.
Repair Design Inspections should be conducted only when repairs are to be performed
and should be conducted with as little interval as practicable between the time of the
Repair Design Inspection and the execution of repairs. Long intervals can result in
increased deterioration and an increase in the scope of repairs. Typically, Repair Design
Inspections will result from a recommendation made following a Routine or Rapid
Assessment Inspection. However, when the need for repairs is obvious and the priority is
clear, a Repair Design Inspection may be conducted without being preceded by a Routine
Inspection, or may be combined with a Routine Inspection.
2-11
(B) SCOPE OF WORK

Prior to commencing a Repair Design Inspection, the criteria for determining
which are to be repaired should be established. In addition, the method(s) of repair
should be determined for all typical situations on the structure. The Repair Design
Inspection is then performed to document the nature, location, and size of defects to be
repaired, as well as assign a repair method, based on the pre-established criteria. This
inspection typically requires that Level II inspection effort be performed on all elements
to be repaired, in that the elements are cleaned and the extent of damage measured.
The method of investigation used in conducting a Repair Design Inspection may
have significant implications on the amount of time it takes to conduct the inspection.
The key to determining the proper method of investigation is understanding the types of
repairs to be executed for the repair project. For example, if timber piles on a pier exhibit
extensive section loss due to marine borer infestation, it is critical to know at the outset of
the inspection the criteria that defines whether the piles will be repaired by wrapping
versus concrete encasement. If the piles are to be repaired by encasement, it will be
necessary to record the length of encasement for structural repair. However, if the piles
are to be repaired by wrapping, it may be sufficient to know only that the diameter meets
pre-defined repair criteria, and the entire pile should therefore be wrapped.
The
difference in inspection time required to support these two scenarios may be significant.
This difference may be even more pronounced in the case of concrete piles with multiple
defects. It is therefore critical to understand this issue and tailor the methodology of
conducting the Repair Design Inspection to the repair method to be employed.
Repair Design Inspection deliverables typically include contract drawings and
specifications.
2.4 STRUCTURE TYPES AND DEFINITIONS

2.4.1 Structure Types and Materials
EDC waterfront facilities can typically be categorized as bulkheads or pilesupported piers/wharves. The bulkheads are typically constructed with either timber or
steel sheet piles. The piers can be further grouped into low-level relieving platforms or
high-level platforms, both of which are supported by either timber, steel, or concrete
piles. The platform structures are typically constructed of concrete or timber.
2-12
2.4.2 Structure Addressing and Boundaries

There are four levels of identification used in the Waterfront Facilities
Maintenance Management System site, facility, structure, and element. They have been
established to facilitate the input of information into The Database. Two examples of the
level breakdowns are presented in Figures 2-2 and 2-3.
Some facilities entered into the Database have not been previously inspected
under the Waterfront Facilities Management System. As a result, the facility has not been
separated into its various levels.
Therefore, the consultant shall divide the facility
according to the definitions provided in this manual, and submit the proposed breakdown
in the proposal to EDC prior to commencing the inspection. The definitions of the
various levels are presented in the following subsections.
(A) SITE
The site is the highest level in the Waterfront Facilities Maintenance Management
System. The site groups a number of facilities together in a definable unit based on use
and distinct property boundaries. If a site consists of only one facility, the site and the
facility are identical.
(B) FACILITY
A facility may be a pier, wharf, marina, or any of a number of major items which,
taken together, comprise a site. Upon completion of the Routine, Rapid Assessment, and
Engineering Investigations, the facility shall be assigned an overall condition assessment
rating as defined in Section 2.6.
(C) STRUCTURE
Each facility within a site is divided into structures. The boundaries of a structure
are determined primarily by structural considerations or logical inspection units. Each
structural configuration change or change in construction material at the facility requires
a separate structure designation. Upon completion of the Routine, Rapid Assessment,
and Engineering Investigations, each structure shall be assigned an overall condition
assessment rating as defined in Section 2.6.
2-13
HIERARCHY OF FACILITY
DEFINITIONS
DEFINITION
BROOKLYN ARMY
TERMINAL
SITE
HARBOR
CHARLIE
FACILITY
STRUCTURE
MARINA
ELEMENT
GUIDE PILES
FLOATING
DOCKS
BREAKWATER
PILES
TIMBER
SLATS
PIER 4
HIGH-LEVEL
PLATFORM
PILES
PILE CAP
DECK
BULKHEAD
WALE
TIE-RODS
SHEET PILES
EXAMPLE FACILITY
BREAKDOWN (COMPLEX)
FIGURE 2-2
2-14
HIERARCHY OF FACILITY
DEFINITIONS
DEFINITION
SITE
69TH STREET
PIER
FACILITY
69TH STREET
PIER
HIGH-LEVEL
PLATFORM
STRUCTURE
PILES
PILE CAP
DECK
ELEMENT
BULKHEAD
WALES
TIE-RODS
SHEET PILES
EXAMPLE FACILITY
BREAKDOWN (SIMPLE)
FIGURE 2-3
2-15
(D) ELEMENT
An element is defined as an individual structural member, the collection of which
makes up the structure. Elements may include piles, pile caps, decks, floating docks, etc.
Upon completion of the Routine, Rapid Assessment, and Engineering Investigations,
each element group shall be assigned an overall condition assessment rating as defined in
Section 2.6. However, during the inspection each individual element shall be rated
individually using the appropriate damage grade, as defined in Section 2.5.
2.5 ASSESSMENT TERMS AND DAMAGE GRADES FOR INDIVIDUAL

MATERIAL ELEMENTS
The results of the facility inspection must be documented clearly, concisely, and
efficiently using commonly understood terminology.
The use of standardized
terminology and data recording forms can simplify and expedite the recording process in
the field and facilitate the reporting of observed conditions in the field. However, the use
of common terminology must be clearly defined, both in the field with the inspection
team and in the text of the report.
The most useful information for an engineering analysis is strictly quantitative.
For example, timber pile load calculations should be based on true remaining crosssectional area. However, this type of data can be time consuming to obtain in the field.
It would be cost prohibitive, for example to physically measure the remaining cross
sectional area of each pile supporting a timber pier. Thus, during the Routine Inspection,
a damage grade should be assigned to each structural element inspected. These ratings
should be based on remaining structural capacity and must be clearly defined for the team
conducting the inspection. During Level II and Level III efforts of inspection, a damage
grade shall be assigned and measurements of critical dimensions and defects should be
made for each structural element. Comparing the damage grades with the measured data
will provide a verification of the definitions for ratings.
Examples of assessment terms and damage grades to be used during inspections
are provided in the following subsections. These terms are provided as a guide, and
additional terms may be used as appropriate for the structure inspected.
2-16
2.5.1 Steel Elements

The damage grades for steel elements are described in Table 2-3 with samples
presented on Figure 2-4.
The following is a list of the most common structural
deficiencies affecting steel members:

a. Corrosion
Minor (or Light) - A light surface corrosion with no apparent loss of

section.
Moderate - Corrosion that is loose and flaking with some pitting. The
scaling or exfoliation can be removed with some effort by use of a
scraper or chipping hammer. The element exhibits measurable but not
significant loss of section.
Severe - Heavy, stratified corrosion or corrosion scales with extensive

pitting. Removal requires exerted effort and may require mechanical
means. Significant loss of section.
b. Impacted Corrosion - Corrosion collected between two interfacing surfaces, usually

two steel plates. Impacted corrosion can be minor, moderate, or severe as described
above.
Impacted corrosion can severely deform the steel members due to the
expansive nature of the corrosion product.

c. Pitting - Formation of cavities due to corrosion. Minor, moderate, and severe pitting
categories are used based upon depth and density of cavities.
2-17
TABLE 2-3
DAMAGE GRADES FOR STEEL ELEMENTS
Existing Damage(1)
Damage Grade
Not Inspected
No Damage
Not inspected, inaccessible or

passed by
Protective coating intact
No apparent loss of material
Less than 50 percent of

perimeter or circumference
affected by corrosion at any
elevation or cross section
Minor
Moderate
Advanced
Severe
Loss of thickness up to 15
percent of nominal at any
location
Over 50 percent of perimeter or

circumference affected by
corrosion at any elevation or
cross section
Defects Indicating Higher Damage

Grade(s)
Minor damage not appropriate if:
Changes in straight line configuration

or local buckling
Corrosion loss exceeding fabrication

tolerances (at any location)
Moderate damage not appropriate if:

or local buckling
Loss of thickness exceeding 30

percent of nominal at any location
Loss of thickness 15 to 30
percent of nominal at any
location
Partial loss of flange edges or

visible reduction of wall
thickness on pipe piles
Advanced damage not appropriate if:

or local buckling
Loss of nominal thickness 30 to

50 percent at any location
Perforations or loss of wall thickness

exceeding 50 percent of nominal
Structural bends or buckling,

breakage and displacement at
supports, loose or lost
connections
Loss of wall thickness

exceeding 50 percent of
nominal at any location
(1) Any defect listed below is sufficient to identify relevant damage grade.
2-18
2.5.2 Concrete Elements

The damage grades for regular and prestressed concrete elements are described in
Tables 2-4 and 2-5. In addition, Figures 2-5 and 2-6 present examples of marine concrete
deterioration. The following is a list of the most common structural defects affecting
concrete members:
a. Cracking - A separation into two or more parts as identified by the space between
fracture surfaces in the concrete.
Hairline - Crack width less than 1/32 in.
Fine - Crack width between 1/32 in. and 1/16 in.
Medium - Crack width between 1/16 in. and 1/8 in.
Wide - Crack width greater than 1/8 in.
The above definitions for cracks can be modified, depending upon the type of
structural element. Cracking should also be classified by type. Three primary
types of cracking include overstressing, corrosion, and general cracking. An
overstressing crack results from external loads which cause high internal stresses
that exceed the strength of the concrete member. Corrosion cracks are the result
of the expansion of chemical products generated by the corrosion of the steel
reinforcement. General cracks typically include shrinkage, thermal and chemical
reaction cracks caused by the expansion of concrete, which occurs during
chemical reaction between concrete constituents or these constituents and the
environment. Common chemical reactions include alkali-silica, alkali-carbonate,
and sulfate reactions. The cause and structural consequences of the various types
of cracking are important and should be discussed in the inspection report.
b. Efflorescence - A white deposit caused by crystallization of soluble salts brought
to the surface by moisture leaching through the concrete
c. Delamination - A layered separation of the concrete. When a delaminated area of
concrete is struck (sounded) with a hammer, a hollow sound will be emitted.
d. Leaching - The dissolution and washing away of the calcium hydroxide in
concrete. Moisture enters the concrete through cracks open to the surface.
2-20
TABLE 2-4
DAMAGE GRADES FOR CONCRETE ELEMENTS
Existing Damage(1)
Damage Grade
Not Inspected
No Damage
Minor

Grade(s)

passed by
Good original surface, hard

material, sound
Mechanical abrasion or impact

dents up to 1 in.
Structural damage
General cracks up to 1/16 in.
Corrosion cracks
Occasional corrosion stains or

small pop-out corrosion spalls
Chemical deterioration(2)
Structural cracks up to 1/16 in.
Corrosion cracks up to 1/4 in.
Structural breakage and/or spalls
Chemical deterioration(2):
Random cracks up to 1/16 in.;
Soft concrete and rounding of
corners up to 1 in. deep
Exposed reinforcement
Loss of cross section due to chemical

deterioration beyond rounding of
corner edges
Structural cracks 1/16 in. to 1/4

in. and partial breakages
(structural spalls)
Moderate
Corrosion cracks wider than 1/4

in. and open spalls (excluding
pop-outs)
Multiple cracking and

disintegration of surface layer
due to chemical deterioration
Structural cracks wider than 1/4

in. or complete breakage. Loss
of bearing and displacement at
connections
Complete loss of concrete

cover due to corrosion of
reinforcing steel with over 30
percent of diameter loss for any
main reinforcing bar
Advanced
Severe
Loss of concrete cover

(exposed steel) due to chemical
deterioration
Loss of over 30 percent of cross

section due to any causes
described above
Loss of cross section exceeding 30

percent due to any cause
___________
(2) Chemical Deterioration: Sulfate attack, alkali-silica reaction or ettringite distress.
2-21
TABLE 2-5
DAMAGE GRADES FOR PRESTRESSED CONCRETE ELEMENTS
Existing Damage(1)
Damage Grade
Not Inspected
No Damage

passed by
Good original surface, hard

material, sound
Minor mechanical or impact

spalls up to 0.5 in. deep
Minor
Structural damage
Corrosion damage
Chemical deterioration(2)
Cracks of any type or size
Structural cracks up to 1/32 in.
Chemical deterioration: random

cracks up to 1/32 in.
Structural breakage and/ or spalls
Corrosion cracks
Loss of cross section in any form
Softening of concrete
Moderate
Advanced

Grade(s)
Structural cracks 1/32 in. to 1/8

in.
Any corrosion cracks generated

by strands or cables
Chemical deterioration: cracks

wider than 1/16 in. Softening
or concrete up to 1 in. deep
Structural cracks wider than 1/8

in. and at least partial breakage
or loss of bearing
Corrosion spalls over any

prestressing steel
Partial spalling and loss of

cross section due to chemical
deterioration
Severe
Advanced deterioration not appropriate if:
Exposed prestressing steel
(2) Chemical Deterioration: Sulfate attack, alkali-silica reaction or ettringite distress.
2-23
e. Spall - A roughly circular, oval, or elongated depression in the surface of a

concrete element caused by separation of a portion of the surface concrete.
Small (Pop-out) - Less than 6 in. in diameter and 1 in. deep.
Medium - Between 6 in. and 12 in. in diameter and up to 2 in. deep.
Large - Over 12 in. in diameter and any depth.
f. Scaling (or Erosion) the gradual loss of surface mortar and aggregates.
Light Scaling - Loss of surface mortar up to 1/4 in. deep.
Medium Scaling - Loss of surface mortar between 1/4 in. and 1/2 in.
deep, including loss between large aggregate.
Heavy Scaling - Loss of mortar greater than 1/2 in. deep significantly
exposing large aggregate.
g. Hollow Area - An area of concrete that emits a hollow sound when struck with a
hammer, indicating the existence of a fracture plane beneath the surface.
h. Honeycomb - Typically small pocket voids formed by the entrapment of air
during the placement of the concrete.
2.5.3 Timber Elements
The damage grades for timber elements are described in Table 2-6 with samples
presented on Figure 2-7.
The following is a list of the most common structural
deficiencies affecting timber elements:

a. Marine Borer Attack
Limnoria - Commonly referred to as wood gribbles, these crustaceans

are tiny wood eaters that attack the timber from the outside,
continually reducing the diameter of a timber pile. Severe attack will
result in an hourglass shape to the pile.
Teredo - Commonly referred to as shipworms, these mollusks burrow

minute holes into the timber and attack from within. Severe attack will
result in a hollowing of the pile, leaving just the outer shell, and may
go undetected.
Teredo leave a white calcified trail that may be
exposed by exterior timber deterioration.
2-25
TABLE 2-6
DAMAGE GRADES FOR TIMBER ELEMENTS
Existing Damage(1)
Damage Grade
Not Inspected
No Defects

passed by
Sound surface material
Checks, splits and gouges less

than 0.5 in. wide
Minor
Moderate
Advanced
Severe
Checks and splits wider than

0.5 in.
Remaining diameter loss up to

15 percent
Cross section area loss up to 25

percent. Corroded hardware
Evidence of infestation by
marine borers
Checks and splits through full

depth of cross section
Remaining diameter loss 15 to

30 percent
Cross section area loss 25 to 50

percent. Heavily corroded
hardware.
Displacement and
misalignments at connections
Remaining diameter reduced by

more than 30 percent
Cross section area loss more

than 50 percent
Loss of connections and/ or

fully non-bearing condition
Partial or complete breakage

Grade(s)
Loss of cross section
Marine borer infestation
Displacements, loss of bearing or

connections
Displacements, loss of bearing or

connections
Partial or complete breakage
2-26
b. Fungal Rot - A breakdown of the cellular structure of the timber by fungi, evident
by discoloration and softening of the wood. Advanced fungal attack will cause
destruction of the wood cells and will cause the timber to easily break apart when
struck with a hammer. Fungi require air to survive, thus fungal rot only occurs
above water.
c. Checking - Vertical cracking of the timber surface due to drying and shrinking.
Minor checking is generally acceptable in standard timber design. However,
excessive checking may be problematic. Checking may create an opening for
marine borers to access the untreated interior of a pile.
d. Overloading - Overstressing of the timber element by continuous or impact loads
in excess of their ultimate capacity. Typically evident by severe vertical cracks in
the timber that cross the grain, breakage of the timber, or bulging of the timber
with splitting of the wood fibers.
e. Peeling - Delamination of the outer surface of the timber with minor separation of
the outer wood fibers. Depending on the severity, peeling may allow marine
borers access to the interior of the timber.
f. Abrasion - Reduction of the timber surface due to continual rubbing by debris,
ice, or suspended particulates in the water. When combined with Limnoria attack,
abrasion may rapidly reduce the cross-sectional area of piles.
g. Connecting Hardware Corrosion - Pins and bolts connecting timber members are
subject to corrosion and may provide the weak link in a structure if they fail.
h. Broken Member mechanically damaged so that it is no longer able to effectively
transmit load.
i. Split Longitudinal cracking that completely penetrates a member. Additionally,
holes left in the timber due to missing hardware provide openings for marine
borers to access the untreated interior of the timber.
2.6 CONDITION ASSESSMENT RATINGS

Each facility, structure and element group in the Waterfront Facilities
Maintenance Management System shall be given a condition assessment rating following
the inspection. The ratings are important in establishing the priority of follow-on actions
to be taken. This is particularly true when many structures are included in an inspection
program and follow-on activities must be ranked or prioritized due to limited resources.
The six terms that should be used to describe the conditions are described below.
2-28
Good No problems or only minor problems noted. Structural elements may

show some very minor deterioration, but no overstressing observed.
Satisfactory Minor to moderate defects and deterioration observed, but no
overstressing observed.
Fair All primary structural elements are sound; but minor to moderate defects
and deterioration observed.
Localized areas of moderate to advanced
deterioration may be present but do not significantly reduce the load bearing
capacity of the structure.
Poor Advanced deterioration or overstressing observed on widespread
portions of the structure, but does not significantly reduce the load carrying
capacity of the structure.
Serious Advanced deterioration, overstressing, or breakage may have
significantly affected the load bearing capacity of primary structural elements.
Local failures are possible and loading restrictions may be necessary.
Critical Very advanced deterioration, overstressing, or breakage has resulted
in localized failure(s) of primary structural elements. More widespread failures
are possible or likely to occur and load restrictions should be implemented as
necessary.
The condition assessment rating should be assigned upon completion of the
Routine Inspection, and remain associated with the structure until the structure is reevaluated following repairs or upon completion of the next scheduled Routine Inspection
Rating.
It is important to understand that ratings are used to describe the existing in-place
structure relative to its condition when newly built. The fact that the structure was
designed for loads which are lower than the current standards for design should have no
influence upon the ratings. In addition, current loads on a structure that are substantially
lower than the original design loads should also have no influence on the ratings.
2-29
It is equally important to understand that the correct assignment of ratings

requires both experience and an understanding of the structural concept of the structure to
be rated. Judgement must be applied considering:
Scope of damage (total number of defects)
Severity of damage (type and size of defects)
Distribution of damage (local vs. general)
Types of elements affected (their structural sensitivity)
Assignment of ratings should reflect an overall characterization of the facility,

structure, or element group being rated. For example, if the element group piles exhibit
deterioration characterized by the rating of serious, but the rest of the structure is
characterized as only fair, then the entire structure may be rated as serious.
However, if a less critical element group such as deck is characterized as serious, and
the rest of the structure is characterized as fair, then the entire structure may be rated as
fair or possibly poor, depending upon the circumstances. It is evident from this
example that the qualifications of individuals assigning ratings are important in ensuring
that the ratings are assigned consistently and uniformly in accordance with the guidelines
provided herein.
2.7 RECOMMENDED ACTIONS

Recommended actions are typically assigned upon completion of each inspection
type in Section 2.2. For each EDC waterfront facility inspected, the consultant shall
prepare cost estimates to implement the recommended actions.
2.7.1 Emergency/Immediate Actions
Emergency/Immediate actions require prompt response to prevent unsafe
conditions at the structure. These actions may consist of barricading the structure to
block access, posting load restrictions, mobilizing a repair crew to quickly restore safe
conditions, or performing a structural analysis to prove that the condition may be
tolerated by the structure through redundancies. The consultant must notify the project
manager at EDC of immediate actions as soon as they are discovered. The notification
must be made by phone or fax and shall be immediately followed by a letter from the
consultant which describes the structure condition and recommended actions.
2-30
2.7.2 General Repair Recommendations

General repair recommendations are required following the Routine Inspection in
order to determine the order of magnitude cost estimates for future actions including
repair, design, and inspection work.
These recommendations are grouped into two
different levels of importance as presented below.

(A) PRIORITY
Priority level actions are recommendations for which no immediate measures are
required, but for which further investigations, design, and implementation of interim or
long-term repairs should be undertaken. The priority action takes precedence over all
other scheduled work and should be implemented within a time frame directed by the
consultant performing the Inspection.
Typically, these actions are required to maintain the structure in a safe operating
condition, and/or prevent deterioration from continuing to a point where the future repairs
will be significantly more costly.
(B) ROUTINE
Routine level actions should be undertaken as part of a scheduled maintenance
program, other scheduled project, or routine facility maintenance depending upon the
action required. The routine recommended actions shall be in accordance with good
engineering and industry practice to maintain the structure and reduce future capital
expenses.
Postponing routine recommended actions will not compromise the structural
integrity of the facility or significantly increase the cost to repair the structure. During
the next routine inspection, the routine level recommended actions should be reevaluated
to determine if their status has changed.
The Consultant should anticipate that
recommended routine actions that consist of repair will likely be implemented one year
after the completion of the next routine inspection.
2.7.3 Additional Inspection
Additional inspection work should be recommended when more information is
needed to better determine the overall structural condition, develop repair plans, or
determine the cause or significance of non-typical deterioration.
2-31
2.7.4 Engineering Analysis

An engineering analysis should be recommended when damage or defects are
encountered which require a structural investigation or evaluation to determine if repairs
are required and what method of repair is appropriate. While the scope of the routine
inspection already includes the structural evaluation of individual elements, the
Engineering Analysis should consider all actual/anticipated loads that are or will be
imposed on the structure.
2.7.5 No Action
Recommended when no further action is necessary at the facility until the next
scheduled Routine Inspection.
2.8 IMPORTANCE OF STRUCTURE

In order for EDCs executive staff and the city to make well-informed decisions
on the allocation of capital funds, information on both the condition of the structure and
its importance to EDC is necessary.
At any time, the database containing this
information can be queried in a variety of ways to provide summary of waterfront capital

needs based upon these two items. For each waterfront facility in The System, EDC will
assign a number from 1 to 5, in which Level 1 corresponds to the highest importance
level and Level 5 corresponds to the lowest.
2.9 QUALITY CONTROL

It is important to ensure that quality and consistency are incorporated into all
correspondence and deliverables between the consulting team and EDC.
It is the
responsibility of the Team Leader (Project Engineer) to ensure that the proper guidelines
for drawings, reports, submission requirements, and other technical items are established
and followed. The following list identifies some of the quality control checks that shall
be applied to all EDC inspection reports:
Table of contents is correct

Location and site plans are clear and correct.
2-32
Recommended repairs are appropriate

All repairs are indicated on the appropriate drawing correctly with the correct
symbols and color designation (cross reference between write-up and
drawings)
The number of repairs and the type of repairs are stated consistently
throughout the report.
All photograph captions, figures, and drawings are correct (cross reference
with write-up)
All photographs referred to in the text are properly referenced

All calculations have been checked and signed by a qualified reviewer
Prior to submittal, the report shall be checked in detail by the Project Manager
and, subsequent to the incorporation of comments, by a principal of the
company.
2-33
3. PROCEDURES FOR CONDUCTING ROUTINE INSPECTIONS

This chapter provides the procedures for conducting routine inspections and the
format for preparing the routine inspection reports. The procedures and format described
should be followed as closely as possible but modified as appropriate to address
Engineering Investigation report.
3.1 OVERVIEW AND FLOW OF ACTIVITIES
The following events, shown in the flowchart on Figure 3-1, illustrate a typical
scenario to show how the manual and database will work together:
EDC will access the database to determine the Routine Inspection schedule of
the facilities. If a facility is to be inspected, then a consultant will be selected
and sent a request for proposal for the inspection. In the request, EDC will
provide the previous inspection report, if available, and stipulate the use of the
facility to be inspected.
Provided the prior inspection supplies sufficient information, the consultant

will prepare a proposal. If sufficient information is not available or a prior
inspection has not been done, a site visit may be necessary to allow the
consultant to clarify the scope of work and estimate time and costs for the
inspection. Upon approval of the proposal, the consultant will gather the
appropriate documents, such as drawings and previous reports, from the
locations specified in the database.
The consultant will perform the inspection adhering to guidelines set forth in
the Inspection Guidelines Manual. During the inspection, if conditions are
found that warrant loading restrictions or pose a hazard, EDC would be
notified and access to the affected areas of the facility would be restricted.
After the inspection, the consultant will prepare a Routine Inspection Report
according to the format specified in the Inspection Guidelines Manual. The
consultant will perform all necessary structural analyses and prepare order of
magnitude cost estimates for recommended remedial work. In addition, the
consultant will prepare the database summary sheet and a capital funding
request. The report will then be submitted to EDC.
3-1
FLOW OF ROUTINE INSPECTION

Scheduled Routine
Inspection Due
Waterfront Facilities
Maintenance
Management
Database
EDC obtains information on

facility (e.g., reports,
inspections, drawings)
EDC Prepares RFP

for Consultant
EDC Updates
Waterfront Facilities
Management
Database
Is sufficient information available

for consultant to prepare proposal?
NO
Conduct
Site Visit
YES
Consultant verifies scope

of work and submits
proposed cost to EDC
Consultant performs
field work for Routine
Inspection
Consultant prepares
Routine Inspection
Report
If necessary, EDC
requests funds and
executes recommended
actions
FLOW OF ROUTINE
INSPECTION
FIGURE 3-1
3-2
After the report is submitted, EDC will integrate the new findings into the
database, which will be used to determine remedial actions to be taken,
develop long term capital budgets, and analyze inspection and capital budget
data.
The database form, provided by EDC, will be used by the Consultant to summarize the
inspection results for input into the database. For each structure at the facility, the
consultant will prepare recommended actions and assign a level of adequacy for the
current and future uses. In addition, each facility, structure, and element group will be
assigned a condition assessment rating based on the definitions provided in Section 3.5.
An example database summary form is shown on Figure 3-2.
3.2 PREPARING FOR THE INSPECTION

The preparation for an inspection includes three principal activities: Information
Gathering, Planning, and Equipment Gathering. The highlights of these activities are
described below.
3.2.1 Information Gathering
In preparing for an inspection, consultants should gather and familiarize
themselves with drawings, previous inspection reports or repair data, and inspection
forms, worksheets, and sketches of the structure to be inspected. EDC will provide a list
of all known records of the structure to be inspected. This information will be obtained
from The Database and may include reports of previous Routine and Repair Design
Inspections, as well as past repairs and rehabilitation.
These documents are useful
regardless of the type of inspection, and are described below.

(A) DRAWINGS OF THE STRUCTURE TO BE INSPECTED
The most useful drawings are the plans and the typical cross sections indicating
the basic element types and their arrangement. The original As-Built design drawings
should be used when available. It is important to verify that the drawings contain up-todate information, as many waterfront structures have undergone significant
modifications, which may not be reflected on any drawings.
3-3
REPORT OF STRUCTURE INFORMATION AND INSPECTIONS

23rd Street Pier
Project # AD45826
CM Building ID: 22
TYPE OF STRUCTURE:
High Level Platform
YEAR BUILT:
1953
ADDRESS:
23rd Street on the Gowanus Bay
BOROUGH:
Brooklyn
COMMUNITY BOARD:
7
BLOCK:
245
LOT:
57
LENGTH:
1,470 ft
WIDTH:
230 ft
GENERAL FACILITY DESCRIPTION:

Timber pile foundation supporting 12 in. by 12 in. timber pile caps and a 10 in. reinforced concrete deck. A steel sheet
pile bulkhead runs along the inshore end of the pier. A 25 ft high steel frame shed covers most of the pier's area, with a
shed of similar construction (67 ft wide by 450 ft long) upland of the bulkhead.
LOCATION OF DRAWINGS/REPORTS:
ITEM
Inspection and Rehabilitation Survey
Reinspection and Reevaluation of
Rehabilitation Alternatives
Reinspection Survey and Evaluation
DATE
January-93
November-94
LOCATION OF REPORT
Property Management Division
March-97
COMMENTS:
INSPECTION RESULTS
INSPECTION DATE:
INSPECTION TYPE:
CURRENT USE:
RECOMMENDED NEXT INSPECTION:
CONSULTANT:
INTENDED FUTURE USE:
PROJECTED USEFUL SERVICE LIFE:
OVERALL FACILITY ASSESSMENT:
HIGH LEVEL PLATFORM
Condition Assessment:
PILES
PILE CAP
DECK
BRACING
BULKHEAD
Condition Assessment:
MZ-38 SHT.
MP-110 SHT.
RECOMMENDED ACTIONS
PRIORITY $
IMPLEMENT WITHIN
ROUINTE $
EXAMPLE DATABASE
SUMMARY FORM
3-4
FIGURE 3-2
(B) PREVIOUS INSPECTION REPORTS OR REPAIR DATA

In order to identify trends in the deterioration of structures, and to identify if
repairs have been carried out, it is necessary to refer to previous structure inspections.
When available, these documents shall be provided by EDC.
3.2.2 Planning
For the successful execution of all inspections, the inspector must carefully
review the available drawings and reports. Conditions such as space constraints, tides,
and operating vessels place a number of constraints on the execution of the survey.
Tide tables should be reviewed during the planning stage to determine the optimal
time for an inspection. In most cases, inspections should be planned around low tides,
i.e., ideally with the low tide level in the middle of the inspection day.
Inspections should be scheduled to avoid conflicts with operations at a berth. A
berthed vessel may substantially reduce the amount of available light, and may hinder
access. In addition, working near a berthed ship may be dangerous especially when
divers are in the water.
3.2.3 Equipment Selection
Underwater inspections require a substantial amount of equipment to support the
diver. A description of this equipment is beyond the scope of this manual. However, the
Routine Inspection can be performed using conventional tools and equipment. These are
described below.
(A) INSPECTION TOOLS
Inspections require a variety of tools to clean and measure structural elements.
Several of the most widely used materials, tools, and instruments for inspections are
listed below:
Geological (inspection) hammer
Hand light
Wire brush
Folding ruler
Measuring tape
3-5
Lead line
Pile Caliper
Spray paint
Crack width gage/scale
Awl/Ice pick
(B) CONDITION DOCUMENTATION

All documentation, photographic equipment, and office supplies should be kept in
a watertight box. The contents of the box should generally include:
Drawings, sketches, inspection forms, reference drawings, and a notebook (for

preparing supplemental sketches and recording additional information, if
necessary)
Clipboard
Calculator
Tide tables
Pencils and erasers
Camera, film, and batteries
Notebook computers should be used to the fullest extent possible for the direct
entry of field data.
(C) PHOTOGRAPHIC EQUIPMENT

The most convenient camera for above water work is one that is small, automatic,
weatherproof, and equipped with a wide-angle lens and a digital readout of the date and
time on the film. Underwater photographs should be taken with an underwater 35mm
camera such as a Nikonos V or similar. A clearwater box should be used for taking
photographs through turbid water.
Above water photography is required for all inspection types, and underwater
photography should be used whenever possible. The use of digital cameras is encouraged
to obtain electronic format photographs. This allows the rapid viewing and sharing of
photos with EDC, especially during Rapid Assessment Inspections. When appropriate,
video documentation may be used to better illustrate anomalous conditions described in
the inspection report.
3-6
3.2.4 Field Survey

A suitable scheme shall be devised for designating individual piles and other
structural members. The consultant shall use the pile numbering/designation systems on
existing "as-built" drawings, where available, or on previous Routine Inspection reports.
Usually a combination of numbers and letters is used. The inspection can be conducted
bent-by-bent, or element type-by-element type, although a bent-by-bent inspection is
generally more efficient. Using Section 2.5 as an assessment guide, the locations and
types of defects should be recorded using the appropriate assessment terms, and a damage
grade should be assigned to each above and underwater element.
3.3 PREPARATION OF THE ROUTINE INSPECTION REPORT

The major objectives of the Routine Inspection report are to provide EDC with an
assessment of the condition of waterfront facilities and to provide the detailed
information needed to substantiate requests for funding in order to maintain and repair
the waterfront facilities.
The outline presented here shall be used for organizing and writing all Routine
Inspection reports. This format should be followed as closely as possible but modified as
appropriate to address non-routine inspections.
The guidelines pertaining to the detailed subjects to be presented and their
arrangement in the sections of the report are discussed immediately following this
outline.
Rules regarding pagination, arrangements of illustrations, and format are
presented in Appendix A, titled Report Formatting and Writing Styles. The report
outline is as follows:
Front Information
Report Cover
Title Page
Executive Summary
Database Summary Form
Table of Contents
List of Figures and Drawings
List of Photographs
List of Tables/Data
3-7
Section 1.0 Introduction

Background/Objectives
Scope of Work
Section 2.0 Description of Site
Site Location
Description
Section 3.0 Facility 1
Facility Description
3.1 Structure 1
3.1.1 Description
3.1.2 Observed Conditions
3.1.3 Comparison with Previous Inspection Results
3.1.4 Structural Condition Assessment
3.1.5 Recommendations
3.2 Structure 2
For additional structures, repeat the format as shown for Structure 1.
Section 4.0 Facility 2
For additional facilities, repeat the format as shown for Facility 1.
Section 5.0 Summary of Recommendations
Recommendation Table
Section 6.0 Cost Estimates
Cost Estimate Table(s)
Appendices
A - Key Personnel
B - Calculations
C - Backup Data for Cost Estimates
D - References
E - Field Notes
3.3.1 Front information
(A) REPORT COVER AND TITLE PAGE
The format for the specific information to appear on the report cover and title
page is presented in the appendix under section A-2.
3-8
(B) EXECUTIVE SUMMARY

The Executive Summary is a self-contained synopsis of the complete report.
Accordingly, it shall be understandable without reference to the text, figures, or tables
that are in the main body of the report.
The Executive Summary shall be written with the assumption that the reader is
not an engineer and has no prior knowledge of the structure(s). The Executive Summary
should be a clear and concise summary of the inspection findings and should only be as
long as is necessary to convey the pertinent information. When possible, the text should
be limited to a single page.
The narrative shall succinctly describe the overall condition of each structure
inspected and include an overall condition assessment rating. Items to be discussed in the
narrative include adequacy of the structure for its present and intended future functions,
its ability to be repaired or upgraded, and the estimated costs for the priority actions. The
projections of estimated costs shall be for the entire facility.
If procedures were used in the inspection that may have biased the sampling of
piles or materials, or if other factors have influenced the project costs, such factors must
be noted and adequately explained. For example, sometimes considerations such as age
of the facility, construction materials, and impact of newly implemented environmental
regulations can influence the projected costs for the repair/upgrade of a facility. "Clean"
seawater may accelerate deterioration of structures. As water quality improves, marine
borer activity may increase, or the corrosion of steel elements will accelerate. Such
factors must be noted, and the rationale for quantifying their effects on the projection of
costs must be included in the report.
Conclusions and recommended actions must be stated briefly and explicitly in the
Executive Summary. These must be supported by the findings as documented in the text,
figures, photographs, tables, and appendices that appear in the report. If any facility is
being downrated, it must be so stated in the Executive Summary.
This section should not be used for introductory statements, inspection objectives,
descriptions of the facilities or the inspection, or anything other than a concise summary
of structural conditions found, significant actions recommended, and estimated costs of
upgrades or repairs. The other information should be provided elsewhere in the report.
3-9
(C) DATABASE SUMMARY FORM

The consultant will receive a summary form to be filled-in upon completion of the
inspection. This form summarizes the inspection results and recommended actions for
input to the database. It shall be completed by the consultant and inserted after the
Executive Summary.
(D) TABLE OF CONTENTS
The Table of Contents shall list each divisible part of the report (i.e., sections,
subsections, and appendices) with its corresponding page number. The Table of Contents
for this manual is an example. The order in which the sections are presented in the
manual should be duplicated in all Routine Inspection reports. There must be a separate
chapter for each facility named in the scope of work, and a section (i.e., 3.1, 3.2, etc.) for
each structure.
Furthermore, note that in Section 3.1 "Inspection of Structure 1,"
discussed in Section 3.3.4, the five subdivisions shown are repeated under each section in
order to discuss each facility thoroughly. Appendices to be included in each inspection
report are described in Section 3.3.7.
(E) LIST OF FIGURES AND DRAWINGS
The List of Figures shall list each figure title with its corresponding page number.
An example List of Figures is provided after the Table of Contents of this manual. All
other requirements and suggestions regarding the formatting and arrangement of figures
are detailed in Appendix A of this manual.
(F) LIST OF PHOTOGRAPHS
The List of Photographs shall list each photograph description with its
corresponding page number. All other requirements regarding photographs are detailed
in Appendix A.
(G) LIST OF TABLES/DATA
The List of Tables shall list the title of each table, with its corresponding page
number. An example is provided after the List of Figures of this manual. All other
requirements regarding tables are detailed in Appendix A.
3-10
3.3.2 Preparing Chapter 1 Introduction

Chapter 1 shall provide the reader with an introduction to the project. It should
include:
a description of the authorization to perform the work,
the scope and objectives of the work,
the make up of the inspection team,
the period during which the inspection was carried out,
the level of the inspection,
the inspection methods and equipment utilized,
sources of information, and
reference to previous inspections, if any.
Also include, if appropriate, any background information that may explain why the
inspection was performed and/or what findings may have been anticipated.
3.3.3 Preparing Chapter 2 Description of Site
The purpose of Chapter 2 is to familiarize the reader with the site where the
inspections were performed. Specific items to be mentioned include the complete site
name, its use, and a description of the location. The text is supplemented with a set of
color maps showing the location of the site. Preferably, three maps shall be included.
The first shall be a Location Plan showing the site location within the New York City
region. The second map shall be a Site Plan showing the site location with respect to
nearby major roads and highways. The third map shall be a Facility Plan of the facility
inspected. This map should include major buildings and roads as landmarks to orient the
reader to the structures inspected and should outline the facilitys boundaries. If the site
and facility are one in the same, as shown in the example on Figure 2-3 Facility
Breakdown, then only the Facility Plan shall be shown. Examples of these maps are
provided as Figures 3-3, 3-4, and 3-5.
3-11
3.3.4 Preparing Chapter 3 Inspection of Facility 1

The introductory paragraph for Chapter 3 should present a brief statement to
acquaint the reader with such basic information as when the facility was built, previous
inspections (both above and underwater), major modifications that have been made, and
major maintenance that has been performed.
The remaining portion of the chapter shall be constructed so that each structure
inspected at the facility is covered in five separate sequential subsections. The pattern of
five subsections shall be repeated for each structure. Following the structure title (3.1),
the five subsections are: 3.1.1 - Description of Structure; 3.1.2 -Observed Conditions;
3.1.3 - Comparison of Previous Inspection Results; 3.1.4 - Structural Condition
Assessment; and 3.1.5 Recommended Actions.
(A) SECTION 3.1 STRUCTURE 1
(1)
Section 3.1.1 Description of Structure

Present all the information needed to document the geometric shape of the
structure; the dimensions; the materials of construction; and the shape, arrangement, and
dimensions of its elements.
Illustrations depicting plan and elevation views of the
structure shall be presented to show the present configuration of the elements of the
structure in relation to the whole. An arrow designating north shall be shown on the plan
view.
Photographs with explanatory captions shall be used, whenever possible, to
augment the description of the structure. One or two photographs depicting the overall
topside view of the structure should be included.
It is critically important to be complete in all illustrations and matrices of data that
are presented. Show each pile, regardless of how many times the same shape and
condition may be repeated. Legends may be created to represent such things as the
degree of deterioration of individual structural members, the level of examination used
for designated portions of a structure, the shape of individual piles, and the type of
materials. A complete discussion of the format of drawings to be included in the report is
provided in Appendix A of this manual with examples of typical plans and sections. In
tabular information, state the element location, condition, specific defects, and defect
location as appropriate. Avoid the use of dittos and arrows where information repeats in
3-15
a column or row. If a quantity in a column or row is meaningless or not applicable, for a

given situation, state this in the table.
The narrative portion of the "Description" shall present summary information
such as the number of bearing piles, the number of batter piles, the number of dolphins,
and the types of materials of which they are made. When applicable, this information
may be complemented with tables. Where Special construction or repair methods have
been employed in the past, these shall be explained and supported by drawings or
sketches to make clear to the reader exactly how the elements are configured.
Since generic terms may be misinterpreted, it is important in the description
portion of the report, as elsewhere, to be specific in referring to certain types of elements.
For example, piles should be qualified as steel sheet piles, concrete vertical piles, timber
batter piles, etc. In some cases, it may be necessary to indicate the associated geometric
shape. General construction characteristics, such as "concrete-encased H-pile," shall be
specified.
(2)
Section 3.1.2 Observed Conditions

The section on Observed Conditions presents, in summary, the status of the
structure and elements with respect to their soundness and/or degree of deterioration.
Each structure and element group shall be given a condition assessment rating, as
presented in Section 2.6. The discussion on the observed conditions should include
general or typical conditions as well as specific items of damage or deterioration. The
information should be presented in a logical sequence, usually from bottom to top, e.g.,
piles, pile caps, deck beams, deck soffit, deck topside, fender system, mooring fittings,
etc.
The condition rating assigned to each structure will also be used as a measure in
determining the adequacy of the structure for current and anticipated future loads.
Therefore, when assigning a condition assessment rating it is important to note the
importance level assigned by EDC prior to conducting the inspection.
The results of the inspection for each structure should be summarized in tabular
form in order to provide an overview of its condition. The total number of elements in
the structure, number of elements inspected, and quantity of elements with observed
3-16
conditions should be indicated. Figure 3-6 shows a typical table summarizing the
observed inspected conditions.
EDC will use the inspection report as a basis to justify the expenditure of funds
for repairs. Thus, clear and thorough documentation of all significant structural damage
is essential in providing EDC with a tool with which to obtain funding for repairs.
Additionally, the report provides information as to what to expect from other inspections
that are planned for similar structures at the same site.
Photographs, as well as graphic illustrations, shall be used to fully convey to the
reader the prevailing condition of a element. Photographs and illustrations must be
supported by descriptive captions and narrative in the text and should also include
general observations. Where a photograph or illustration depicts "typical" conditions of
good or bad structural elements of a facility, this should be clearly stated.
Sometimes illustrations convey information more effectively than photographs,
especially when the geometry of the elements is too large or complex, or the water is
turbid, thereby making the necessary large scale photography ineffective. Photographs
and figures are discussed in detail in Appendix A of this manual.
When noting significant damage, such as details such as which specific element is
damaged, its location, the elevation where the damage is located, and how much loss in
cross section has been experienced shall be specified.
The percent of elements
throughout the facility that have experienced comparable degrees of deterioration or

damage shall be stated. Descriptions of conditions for all elements in the assigned scope
of work shall be given. Note reduction in cross section of elements due to corrosion,
rotting, or spalling, as appropriate.
Assemble measurements or parameters, such as the thickness of elements
remaining after corrosion attack, in Appendix C and reference it to substantiate the
narrative of this section. The various types of deterioration found during the inspection
should be included in the description of the observed conditions.
Any scouring action that has taken place, conditions of erosion, or environmental
effects that have impacted or may eventually impact the structure or any of its elements,
shall be noted and explained.
3-17
TABLE OF OBSERVED INSPECTED CONDITIONS

Element
Condition
Quantity
1
15
1
5
Timber Piles
Missing
50% Section Loss
Not load bearing
Heavy marine borer
Timber Braces
Missing
Concrete Bulkhead
Large spall (4 in. deep) along

west side
625 SF
Large spalls (3 in. to 4 in. deep)

at the west corner and 6 in. deep
by 4 ft wide along the south side
100 SF
Spalls at west corner, and 4 in.

deep by 2- ft wide spalls along
the east end
695 SF
Floor Slab at Columns A&D, 2nd

Floor
Minor cracks at top of slab and

spalls at bottom of slab
Upper Gangway Support
Ponding due to rain water in the

web
FIGURE 3-6
3-18
If any elements were buried or otherwise inaccessible, it should be so stated. If

these areas are of suspect integrity, excavation of the elements should be recommended.
(3)
Section 3.1.3 Comparison with Previous Inspection Results

Typically, structures included in the Scope of Work have been previously
inspected and therefore have a documented history of inspection and repair. In order to
identify trends in the deterioration of structures, and to determine if repairs have been
carried out, it is important to include a comparison with the previous inspection results.
This section of the report should provide a brief summary of the previous condition and
previously recommended repairs, including an accounting of their current status. This
information should be summarized in tabular form with columns listing the element,
recommendations as presented in the Executive Summary table of the previous report,
and the current status of repair recommendations. Figure 3-7 shows a typical table
summarizing the status of previous recommended repairs.
If previous inspection reports indicate the average remaining cross sectional area
of specific members, their current remaining cross sectional area should be determined
during the field inspection and reported in this section of the report. If the facility has not
been previously inspected, it should be so stated in this section. Similarly, if the previous
inspection has no specific recommendations or is vague about the type of deterioration
found, it should be so stated in this section.
(4)
Section 3.1.4 Structural Condition Assessment

A quantification of the load carrying capacity of the structure shall be made, if
possible. The supporting analyses and calculations shall be presented in Appendix B and
reinforced by data and information from other appendices, as appropriate, to substantiate
estimates of load carrying capacity. The specific elements, such as bearing piles or batter
piles, involved in limiting the capacity of a structure shall be identified and the relative
impact of their condition on the overall capacity of the structure shall be assessed.
3-19
TABLE OF OBSERVED INSPECTED CONDITIONS

Element
Recommended Priority
Repair 1994
Condition 1998
East-West Bulkhead
Demolish and re-build the

entire East-West bulkhead
The bulkhead has not been

demolished. The demolition
remains a priority repair item,
however, the reconstruction may
be changed to stablilization of the
slope with rip rap depending on
operational considerations.
Upland area of the East-West

bulkhead
Backfill and re-pave the

subsided upland area.
The area has not been backfilled

and repaved. This item is related
to the status of the item listed
above and remains a priority
repair item.
Fender system
Replace the fender system

along the entire length of the
wharf.
The fender system has not been

replaced. Although the fender
system is not within the scope of
this inspection, it should be
replaced as needed.
FIGURE 3-7
3-20
Determination of load carrying capacity is limited, in most cases, to calculations

for individual elements or, at most, to particular sections of a whole structure if the
section is in critical condition. Normally, the vertical load carrying capacity is calculated
for individual bearing piles. In the case of sheet pile bulkheads, the lateral or longitudinal
capacity is to be estimated in very general terms. Calculation of berthing, mooring, and
wind, wave, and current loads are not part of the Routine Inspection report. If significant
structural deterioration is observed, these analyses should be recommended as repair
recommendations.
The consultant shall provide a capacity versus time graph similar to that shown in
Figure 3-8. The graph must show the allowable load for the structure versus service life.
Present and future loading conditions should be shown to indicate the capacity for
various uses of the structure. The plot should be determined using rates of deterioration
calculated from previous inspections. If no previous data exists, the consultant shall
provide three separate curves using pessimistic, anticipated, and optimistic deterioration
rates.
Using this anticipated deterioration curve, the consultant shall determine the
remaining useful service life of the structure in years. This value is calculated as the
number of years until the capacity of the structure reduces to the combined dead and live
loading of the structure. An example of the calculations used to obtain the curve in
Figure 3-8 and the structures service life is provided in Appendix C of this manual.
Tables should be included to summarize the inspection and assessment of the
structure. In cases where different parts of a structure have different capacities, figures
graphically representing load restrictions shall be included to accurately convey the
situation. Further explanation, and an example of such graphic portrayals, are included in
Appendix A of this manual.
Physical measurements that were made, such as thickness of materials, shall be
presented and their meaning and implication explained. Units used to quantify physical
measurements of data and parameters derived from computations shall be consistent and,
where feasible, interrelationships between quantities shall be spelled out, e.g., "...the
vertical piles... retain a capacity of 14.8 tons, which corresponds to a liveload capacity of
250 psf for the deck."
3-21
Where formulas are used, the definitions and nomenclature shall be given, as well
as a reference and a general statement about the meaning of the formulas. Likewise, any
potentially unfamiliar terms used in the discussions shall be defined.
Any assumptions involved in quantifying the assessment shall be explicitly stated.
The levels of inspection on which various portions of the assessment are based shall be
clearly reported. As already mentioned, the calculations that were performed to assess
the load carrying capacity of the structure shall be presented in Appendix B. Such
calculations shall be adequately labeled, checked, and dated, and shall include sufficient
notes, sketches, and diagrams so that a reader can confidently follow the logic and
procedures employed. References to sources of information shall be clearly cited.
Measurements that were made during an inspection, such as thickness of steel,
amounts of deterioration, and spalling of structural members, shall be tabulated and
presented in the main text.
(5)
Section 3.1.5 Recommended Actions

A summary and comparison of the estimated costs to execute the general repair
recommendations for both the priority and routine levels should be made in this section
of the report. General repair recommendations are to determine the order of magnitude
cost estimates for future actions including repair, design and inspection work. Cost
comparison for performing repairs on one structure versus combining repairs for several
structures under the same contract should be indicated.
When developing repair recommendations, it is important to remember that
replacing in kind is often not the most effective repair procedure, and that it may not be
necessary for the repair to have the same durability as the original, much older,
construction. The recommended actions should be based on the strength required for
present or future use of the structure, not necessarily on restoring the original strength.
Explanation and justification of costs associated with implementing each option
should be provided. However, only the summarized cost developed in Appendix C
should be presented within the recommendations. The detail and breakdown of the
itemization may be presented in Appendix C and referenced in this section.
3-23
The basis for each option for repair shall be substantiated by referring to specific
findings from the inspection, particularly those that involve the integrity of the structure.
It is important to be unequivocal in stating the merits of a repair. If repair of a structure is
not feasible, so state and give the justification for such a conclusion.
The explanation of each option shall be augmented by appropriate sketches
illustrating the concepts and structural arrangements, and other modifications attendant to
each option. The criteria for evaluating the options shall be delineated and a clear
comparison of the pros and cons for each option shall be stated. Any corrections of
design deficiencies that are included in the recommendations shall be explicitly
explained. Finally, the best option for repair shall be identified and a justification for its
selection presented.
A listing of the major cost elements and their associated prices that comprise the
overall cost estimate for repairing a facility shall be cited. A listing of all assumptions,
including which year's dollars were used in developing the cost estimates, shall be clearly
presented. In cases where calculations are repetitive for similar types of facilities, a
sample calculation will suffice.
(B) SECTION 3.2 STRUCTURE 2
Each successive structure shall be treated in a manner similar to that given above
for Structure 1.
3.3.5 Preparing Chapter 4 Facility 2
Each successive inspected facility will be treated in a manner similar to that given
above for Structure No. 1.
3.3.6 Preparing Chapter 5 Summary of Actions
The purpose of this chapter is to summarize the priority and routine recommended
actions, if any, based on the results of the inspection and structural evaluation. This
information should be presented in tabular format and contain all of the facilitys
structures with cost estimates, descriptions and priorities for each recommended action.
In addition, the recommended interval for the next inspection should be presented.
The standard inspection interval for the EDC Waterfront Facilities Management System
is three years. This interval may be increased depending upon the age of the structure,
3-24
use, and rate of deterioration. Because of the aggressive environment in New York
Harbor, the maximum interval between inspections for The System is five years and
should be reserved for new structures constructed of concrete, wrapped timber, or steel.
3.3.7 Preparing Appendices
The appendices shall be designated alphabetically, beginning with the letter A.
They shall be clearly divided into sections and indexed to the extent necessitated by the
degree of detail and the number of separate subjects treated within each individual
appendix.
By constructing the reports according to the master outline presented in Section
3.4, the natural evolution of the narrative should, in most cases, lead to the introduction
of the appendices in the order shown above.
All lengthy calculations, data, tables, computer printouts, and records of important
correspondence during the inspection are to be included in the appendices on 8-1/2 in. by
11 in. or 11 in. by 17 in. sheets. All information included in an appendix must be
accompanied by sufficient introductory information to explain its relevance and
importance to the findings of the inspection.
(A) APPENDIX A KEY PERSONNEL
The key personnel involved in the inspection and evaluation shall be listed in
Appendix A. This list includes the following individuals names, organizations, e-mail
addresses, and telephone numbers:
Project Manager, EDC
Project Manager, Consultant Firm
Team Leader (Project Engineer), Consultant Firm
Inspectors, Consultant Firm
Divers (Engineer-Divers), Consultant Firm
Tenant Point-Of-Contact (If Applicable.)
In addition, personnel who contributed in various capacities in underwater inspection,

testing, and photography, may also be listed.
3-25
(B) APPENDIX B CALCULATIONS

Appendix B includes manual and computer calculations to determine vertical,
horizontal, or lateral load-bearing capacities of structural elements. Also to be presented
are the calculations that predict the overall assessment of a facility's load carrying
capacity. All assumptions, definitions of terms, and definitions of nomenclature must be
clearly stated. The meanings of formulas used must be stated, as well as the reference
from which they were obtained. The computations must be presented in a manner and
format such that an engineer who is not intimately familiar with the project or the
underwater inspection program can readily understand them. All calculations must be
checked and initialed by the engineer who performed the calculations and by the engineer
who checked the calculations. Calculations made by computer analysis must include a
cover sheet explaining the analysis performed and the program used, and shall be signed
by both the engineer who performed the analysis and the engineer who checked the
computations. Appendix C of this manual presents a sample set of calculations.
(C) APPENDIX C BACKUP DATA FOR COST ESTIMATES
Backup data for cost estimates shall be presented in Appendix C and shall include
itemized listings of elements involved in developing major categories of costs. A sample
cost estimate for each representative type of repair for each structure inspected shall be
included. Calculations made to predict the quantity of elements requiring repair based on
a statistical sample of elements inspected shall be presented.
Items that should be included in the backup data for cost estimates include the
following:
Preliminary preparations (show labor and special equipment)
Removal of old structure
Mobilization of equipment
Site preparation
Any
additional
inspections/plans/specifications
construction
Itemized listing of materials.
Number of bearing piles

Number of batter piles
Wrapping for piles
3-26
to
accomplish
repair/
Bracing
Pile cap valves
Bollard tie-backs
Riprap
Barrier fences
Miscellaneous items
Construction
Divers
Specialists
Demobilization
Appropriate contingency (between 10% and 25% depending on the level of

detail of the inspection)
(D) APPENDIX D REFERENCES

A listing of references shall be included in Appendix D. References pertain to
works wherein the reader is referred to a specific page or section for particular
information, or general information used throughout the report. Previous inspection
reports and drawings of the facilities inspected are typically included in the reference
appendix.
(E) APPENDIX E FIELD NOTES
Field notes from the inspection, such as data sheets used to log conditions,
working papers, or other miscellaneous items should be included in the Appendix E to
the Routine Inspection Report. If the inclusion of the field notes makes the report too
voluminous, then this information should be bound separately.
3-27
APPENDIX A - REPORT FORMATTING AND WRITING STYLES

A.1 FORMAT AND ARRANGEMENT
The purpose of this section is to provide for consistency in the Routine Inspection
report format. Categories of information shall be found in the same sections of all
reports. The arrangement and style, including the size of type and width of margins, are
to be consistent in all reports. Facility assessments, recommendations, and cost estimates
in all reports are consistent in presentation, degree of detail, and overall style.
A.1.1 Typeset And Margins
The body of the report shall be printed in "Times New Roman" font, regular style,
12 point (the style of type used in this narrative) or a like substitute. For ease of reading,
line spacing should be set at 1.35 with a 12 point space before each paragraph.
Margins on the left-hand side of the sheet shall be 1-1/2 in. Margins on the right
side shall be 1 in. Each line of text should be left and right justified. Two spaces should
be placed between the last word of one sentence and the first word of the next sentence.
Top and bottom margins shall be 1 in. for a full page of text. In instances where the text
of a final paragraph in a section of the report exceeds the intended last page, a minimum
of two sentences should be carried onto an additional page.
A.1.2 Numbering Systems
The numbering system has been designed so that each chapter of the Routine
Inspection report stands alone. This will allow additional material to be added to or
deleted from a section without disturbing material on every page of the report.
(A) PAGE NUMBERING
The inside title page shall be presumed to be page i, but shall not be labeled. The
pages following the inside title page and preceding Section 1 shall be labeled with lower
case Roman numerals. Therefore, the Executive Summary shall be labeled ii, (assuming
that it occupies only one page), because it is positioned within the report immediately
following the inside title page.
A-1
All section page numbers within each tabbed section shall consist of the section
number and the page number within the section, separated by a dash. For example, pages
in Section 1 should be numbered 1-1, 1-2, 1-3, etc.
The appendices shall be similarly numbered, with the exception that the first
character will be the letter designating a particular appendix. For example, page numbers
in Appendix A, beginning with the Appendix title page, should be preceded by the letter
A: A-1, A-2, A-3, etc.
All page numbers shall be positioned in the lower margin of the page, 3/4 in. from
the bottom of the page. The page numbers shall be centered between the left and right
margins, except on 11 in. by 17 in. pages where they shall be located 4 in. from the right
edge of the paper.
(B) SECTION NUMBERING
The section numbering system shall follow that of the page system with the
exception that numbers shall be separated by a period. For example, within Section 1, the
subsections shall be numbered as follows: 1.1, 1.2, 1.3, etc. This system can be expanded
further if the narrative dictates the need for lower-tier subsections. For example, if in
section 2.1, there are four subsections required, the numbering shall be 2.1.1, 2.1.2, 2.1.3,
2.1.4; the section 2.2 shall be divided into 2.2.1, 2.2.2, etc. Typically Routine Inspection
reports will be limited to two subsections, as indicated in Chapter 1. If it is necessary to
subdivide further, first use uppercase letters, then Arabic numerals, and finally, lower
case Roman numerals. Leave two spaces between the number of a section and its title.
The format for headings is listed in Table A-1.
A-2
TABLE A-1
HEADING FORMAT
Type of heading
Chapter (Heading 1)
Numbering
1.
Format
TIMES NEW ROMAN 14

BOLD, ALL CAPS
Section (Heading 2)
1.1
TIMES NEW ROMAN 12 BOLD,

ALL CAPS
Sub-section (Heading 3)
1.1.1
Times New Roman 12 Bold, Initial

Caps
(Heading 4)
(A)
TIMES NEW ROMAN 12, ALL

CAPS
(Heading 5)
(1)
Times New Roman 12, Initial Caps
(Heading 6)
(i)
Times New Roman 12, Initial Caps
Chapter headings (Heading 1) start on a new page. Leave two lines between
section headings (Heading 2) and the preceding text and one line between Subsection or
lower order headings (Heading 3, 4, etc.) and the preceding text. Leave one line between
headings and the following text.
A.1.3 Binding
All Routine Inspection reports shall be assembled using GBC binding with a clear
plastic cover, and white hard stock paper as the back cover.
Separator sheets with -inch wide tabs (1/5 cut) shall be placed at the beginning
of each chapter and appendix of the report. The tab shall show the chapter number or
appendix letter and its title. Abbreviations may also be used. The information shall be
placed on the front of the tab and oriented so that the bottom of the writing is toward the
inside of the report. Text on the tabs shall be 10 point Times New Roman font, bold.
The separator sheets shall be light blue cover stock weight paper with five tabs
per bank. The tabs shall be laminated on each side of the sheet. The lamination shall
extend a minimum of in. above and below the tab and in. in from the edge of the
sheet.
A-3
A.2 FRONT INFORMATION PREPARATION

A.2.1 Report Cover
The format for the specific information to appear on the report cover is presented
on Figure A-1. The report cover includes color graphics and should be printed on a color
printer with a minimum of 600 x 600 dpi and 256 colors. All text on the report cover is
right-justified, spaced 1 in. from the right edge of the paper. The following items shall be
included on the cover:
NYC EDC logo - The top of the EDC logo shall be positioned 3/4 in. below
the top of the page and right justified with the report cover text. The logo
shall be 1 in. high and the provided height to width ratio shall be in the same
aspect ratio as provided by EDC.
System Title - The first text item to appear on the page is the title
"WATERFRONT
FACILITIES
MAINTENANCE
MANAGEMENT
SYSTEM," in boldface, all caps, 18-point type. This text shall be provided on
two lines with the top line located 2-1/2 in. below the top of the page.
Name - The name of the site and facility inspected is positioned below the title
in boldface, all caps, 24-point type. This line of type is located 3-3/4 in.
below the top of the page.
Location - The location of the site and facility inspected is positioned directly
below the name using the same font.
The location should indicate the
borough or city that the site is located.
Inspection Type - Specify the type of inspection performed in boldface, all

caps, 24-point type. This line of type is located 5 in. below the top of the
page.
Date - Specify the month and year the report is submitted, in boldface, all
caps, 18-point type.
Consultant logo - The top of the consultant's logo shall be positioned 8-1/2 in.
below the top of the page and right justified with the report cover text.
A-4
SITE
FACILITY
LOCATION
INSPECTION TYPE
1 in.
MONTH YEAR
1.25 in.
CONSULTANT'S NAME
AND LOGO
REPORT COVER FORMAT

FIGURE A-1
A-5
A.2.2 Title page

The format for the specific information to appear on this page is presented on
Figure A-2, which depicts a typical title page. All text is centered on the page and the
type size is the same as used on the report cover. The descriptions of items on the title
page are similar to those on the report cover.
A.3 FIGURES AND DRAWINGS
The Routine Inspection report describes the physical condition of a facility, and
thereby forms a basis for justifying requests for the funding of repairs. Therefore, it is
imperative that figures and drawings, as well as the accompanying narrative material, be
accurately, clearly, and completely presented.
High-quality figures and drawings are indispensable in conveying the physical
arrangements of elements of a facility, as well as illustrating the findings from the
investigations. The level of detail used in figures should be sufficient to independently
provide the reader with a graphical representation of the essential information presented
within the written portions of the report.
At times, design or as-built drawings for some facilities will not be available, or
the existing drawings will be outdated and will not represent a structure in its present
form. In such cases, the consultant must generate new drawings.
The term "figure" will be used to refer to all graphic illustrations other than
photographs. Some figures will depict information that is normally included in, and
referred to in engineering terms as, "drawings".
The
figures
required
for
illustrating
the
descriptions,
findings,
recommendations of underwater inspection reports take several forms.
or
The most
common types are described below:
Conventional drawings including vicinity maps, site plans, location plans,

general plans, deck plans, framing plans, pile plans, elevations, cross sections,
and details. Figures of this type give physical arrangements of structural
elements and relevant dimensions of both the facility and its structures.
A-6
NEW YORK CITY

ECONOMIC DEVELOPMENT CORPORATION
SITE
FACILITY
LOCATION
INSPECTION TYPE
MONTH YEAR
Submitted by:
Consultant's Name
Address
City, State Zip
TITLE PAGE FORMAT
FIGURE A-2
A-7
Sketches depicting locations, geometric patterns, and extent of existing

conditions, such as marine growth, cracks, and regions of deterioration on or
within a structural member.
Schematic diagrams depicting recommended repair details.
Other illustrations as appropriate, such as diagrams graphically depicting the

live load limits on various portions of a pier, or plots of selected parameters
required in analyses of data.
A.3.1 Types of Figures

The basic layout of a facility must be illustrated to a level of detail sufficient to
permit the reader to easily determine which structure, or portion thereof, is being
illustrated, and what is being illustrated. Each figure must contain the minimum required
information to graphically represent the structure, including observed conditions,
independently of the narrative portions of the report. For example, on a pier involving
the inspection of piles, every pile should be shown, even though groups of piles may not
have been inspected or conditions for particular piles were not observed. Furthermore,
all piles must be shown even though the pattern of structural elements might be
repetitious over a lengthy span of the pier.
Typical figures presented in the underwater inspection reports are described
below. At a minimum, the following information must be shown for each of the various
figures listed below:
(A) LOCATION PLAN
The Location Plan illustrates the overall vicinity of the site. This figure should
include: a north arrow; the name and location of the site; major roadways, highways or
cross-streets; geographic features such as bodies of water; and any other feature that is
characteristic of the area within and around the site. An example of a Location Plan is
shown in Chapter 3, Figure 3-5.
(B) SITE PLAN
The Site Plan illustrates a general plan of the site in which the facility is located
(birds eye view). Included in this figure are: a north arrow; the name and location of
the facility; the names and locations of various geographic and man-made features such
as bodies of water, buildings, local roads, property lines, and bulkhead lines; and any
A-8
other feature that is characteristic of the area within the site. An example of a Site Plan is
shown in Chapter 3, Figure 3-6.
(C) FACILITY PLAN
The Facility Plan illustrates a plan of the facility itself. This plan includes a north
arrow; an outline of the structures; overall and structure dimensions; and the names of the
facilitys major structures, with overall dimensions. A Facility Plan must be included in
the report. An example of a Facility Plan is shown in Chapter 3, Figure 3-7.
(D) DECK PLANS
The Deck Plan illustrates an overall plan of the structure or a major portion of the
structure. This figure includes: a north arrow; an outline of the structure; overall and
element dimensions; a numbered grid system; and the name and location of features on or
adjacent to the structure, such as the deck, expansion joints, buildings, mooring elements,
curbs, utilities, fender systems, and long term mooring of vessels and barges. The Deck
Plan also includes relevant information pertaining to these features, such as soundings,
deck subsidence, sinkholes, and missing, broken, or deteriorated elements. Soundings
must be referenced to a known datum such as the deck elevation or MLLW elevation.
Repetitive information and conditions are graphically represented by symbols, which
must be identified in an appropriate legend. Isolated information and conditions are to be
called out specifically in writing. A Deck Plan must be included in the report. An
example of a Deck Plan is shown in Figure A-3.
(E) FRAMING PLAN
The Framing Plan illustrates the overall structural framing of the structure or its
major elements. This figure includes: a north arrow; an outline of the structure; overall
and element dimensions; a numbered grid system; and the name and location of deck
supporting elements such as pile caps, deck beams, edge beams, and bulkheads. The
scale of the Framing Plan must match the scale of the Deck Plan. A Framing Plan, when
used, is often combined with a Pile Plan. However, the Framing Plan shall be separate
from the Pile Plan if the information presented tends to clutter the overall appearance.
Additionally, the Framing Plan may include a reflected soffit plan.
Repetitive
information and conditions are graphically represented by symbols, which must be
A-9
identified in an appropriate legend. Isolated information and conditions are to be called

out specifically in writing. An example of a framing plan is shown in Figure A-4.
(F) PILE PLAN
The Pile Plan illustrates the overall pile layout of the structure or its major
elements. This figure includes: a north arrow; an outline of the structure; overall and
element dimensions; a numbered grid system; and a graphical representation of each pile,
with observed conditions graphically represented at the pile locations. The scale of the
Pile Plan must match the scale of the Deck Plan. The Pile Plan also includes relevant
information pertaining to piles such as the level of inspection for each pile, dimensions,
pile conditions, or the presence of pile stubs. Repetitive information and conditions are
graphically represented by symbols, which must be identified in an appropriate legend.
Isolated information and conditions are to be called out specifically in writing.
A Pile Plan allows the viewer to distinguish a vertical pile from a batter pile by
the way in which it is depicted. The shape of vertical piles shall be the same shape as the
piles supporting the waterfront facility. A batter pile, which is intentionally driven out of
plumb, shall be indicated in plan by the shape of the piles cross-section and by a small
arrow in the direction of the batter, as illustrated in Figure A-5. A Pile Plan must be
included in the report.
(G) ELEVATIONS
Elevations illustrate vertical elevations, to scale, of a portion of the structure or its
major elements. These figures, when used, identify relevant information or conditions
pertaining to the structural elements such as: overall and element dimensions; and
missing, broken, or deteriorated elements. Repetitive information and conditions are
graphically represented by symbols, which must be identified in an appropriate legend.
Isolated information and conditions are to be called out specifically in writing. An
example of an elevation view is shown in Figure A-6.
(H) CROSS-SECTIONS
Cross-sections illustrate the physical arrangement, to scale, of structural elements
for each typical cross-section for various portions of the structure.
Cross-sections
identify the overall and element dimensions, the name and location of various structural
A-11
elements, the top of deck elevations, mean low water elevation, and fender systems. The
quantity of typical cross-sections will vary depending on the configuration of each
structure or its major elements. Typical cross-sections must be included in the report. An
example of a cross-section is shown in Figure A-7.
(I)
DETAILS
Details illustrate the physical arrangement, to scale, of structural elements.
Details should be provided to clarify the existing typical and non-typical configurations
or conditions, particularly at connections, as well as depicting recommended repair
systems. Details identify the materials used, the names and proportions of the various
elements, and any other information pertaining to the condition or assemblage of
elements. As a general rule, a sufficient number of figures must be presented so that the
information conveyed on each figure is uncluttered, legible, and concise. An example
showing an existing condition detail is shown on Figure A-8, and examples showing
repair details are shown on Figure A-9 and Figure A-10.
(J)
ADDITIONAL FIGURES
Additional figures that improve the presentation of information may be included
in the report. Such figures include plans that graphically illustrate load restrictions,
figures that graphically present inspection data, and figures that show parameters required
in analysis of data. An example of a load restriction plan is shown on Figure A-11 and an
example of inspection data analysis is shown on Figure A-12.
A.3.2 Legends
When required, legends are placed on a figure to indicate the geometric shape
(square, round, etc.), the type of material (timber, steel, concrete, etc.), and the level
(degree of thoroughness) of the inspection. Every symbol used on a figure must be
identified in the legend, and the legend should not include any symbol that is not used on
the figure. Figure A-5 shows an example of a Pile Plan with an acceptable legend
relevant to the facility. Figure A-13 illustrates some suggested symbols to be used in a
legend.
A-15
A.3.3 Color
The use of color can greatly enhance the presentation of information shown on
figures. Color can be used to signify the degree of damage and corresponding urgency of
repair of a particular condition. The following colors are to be used in the Routine
Inspection report:
Red: Indicates conditions of severe deterioration or damage for which repairs are
required on an immediate basis to prevent imminent collapse. Additionally red is used to
indicate deck areas to be barricaded, restricted, or limited in use.
Blue:
Indicates conditions of moderate to advanced deterioration for which
repairs are required on a priority basis in order to prevent continued deterioration or

maintain safe loading conditions.
Green: Indicates conditions for which repairs are required to remove safety
hazards.
Note: Yellow and other colors of similar hue, do not contrast well with white
paper and shall not be used in the inspection report.
The colors listed above serve as a standard for the use of color and are to be
followed throughout all Routine Inspection reports. In addition, each color used on the
figures should have a different linetype or hatch pattern so that the information is visible
in black and white copies or printouts of the report. When colors are used on figures the
significance of the color should be clearly stated in the legend of the figure. Examples of
figures using color are provided in Figure A-1, A-2, A-8, and A-9.
A.3.4 Format
All figures shall have a 5/8 in. margin on the left, right, and top of the page and 1
in. on the bottom of the page. An information block shall be provided along the lower
edge of the page. The information block shall include the consultants name/logo, the
client NEW YORK CITY ECONOMIC DEVELOPMENT CORPORATION, the
facilitys name and location, the figure title, and the figure number. A page number shall
be positioned in the lower margin, 3/4 in. from the bottom of the page and 4 in. from the
A-23
right edge of the paper. The electronic CAD file path and name is located at the lower
left corner of the sheet and should be the same name as the figure in the report.
Information blocks shall have the format shown in Figure A-1 through A-8. In no
case shall the lettering that designates the consultants name be larger than the letters
used to write "NEW YORK CITY ECONOMIC DEVELOPMENT CORPORATION."
Figures are to be presented on either 8-1/2 in. by 11 in. or 11 in. by 17 in. sheets,
as necessary. Sheets larger than 11 in. by 17 in. are not to be used. If a figure is
presented on an 11 in. by 17 in. sheet, then, when binding this sheet, it is to be folded
with two vertical creases so that the edges of the folded and bound sheet does not extend
beyond the edges of a bound 8-1/2 in. by 11 in. sheet. Folding the sheet in this manner
lends itself to greater usability by the reader. In addition, the visible portion of the folded
sheet should display, at a minimum, the portion of the information block with the figure
number, the figures title, and the page number.
The use of section cut marks in plans, elevations, or cross-sections allows the
reader to correlate various portions of an illustration with other illustrations or figures.
When used, section cut marks shall be alphanumerically labeled in an increasing pattern
as they progress from left to right and down on a sheet, or in a clockwise progression,
starting from the upper left corner, and around the perimeter of a structure. The arrow
tips of section cut marks shall always point either to the left side of the sheet or to the top
of the sheet.
The alphanumeric labeling of section cut marks shall always begin with its lowest
order, (i.e., A-A or 1-1), on every sheet in which they are used as if each sheet is
independent of other sheets, provided that the section to which they refer is shown on the
same sheet. Otherwise, the labeling of section cut marks shall progress in an increasing
manner if the sections to which they refer fall on separate sheets. In all cases, the
alphanumeric labeling of section cut marks shall begin with its lowest order for different
structures as presented in each section or subsection of the report.
Figures shall be placed immediately after the page on which the figure is first
mentioned. In cases where more than one figure is first mentioned, the respective figures
should follow in the same order they are introduced in the text. All figures should be on
A-24
white paper. All figures are to be produced using a current computer generated drafting
program, and the files for them electronically stored on separate disks.
A.3.5 Figure Numbering and Titling
All illustrations shall be given figure numbers and titles. The numbers shall
signify the section of the report in which the figure appears and the numerical order of the
figure within the section. Thus a figure designated "Figure 3-3, Plan View of Pier 16,
would be the third figure appearing in Section 3 of the report.
A.4 PHOTOGRAPHS
Good photographs are an excellent means of documenting a structure's condition.
Photographs provide dramatic evidence of damage and deterioration to a structure and
can strengthen the justification for funds necessary to support repairs to the facility.
Therefore, the photographs must be of high quality, in focus, and of sufficient contrast.
Captions and accompanying narrative material should reinforce each other in presenting
engineering observations. Captions must provide detailed descriptions of where each
picture was taken and what it represents.
Each photograph should have one central point of interest. The composition of
the photograph should naturally and immediately lead the reader's eye to the central focal
point. Photographs should be simple and uncluttered. In many photographs, particularly
those showing damaged areas, it is desirable to have a measuring scale or some other
reference object included in the photograph to give the viewer an idea of the scale and the
extent of damage. Where possible, some dimensional reference and a card identifying
the particular element should be placed in view of the camera and photographed along
with the subject. Arrows and reference lines should be used to emphasize specific
characteristics that may not be readily evident to the viewer. This can be accomplished
with rub on arrows for conventional photographs or placed on digital images with
computer graphics programs.
Marine growth should typically be removed from structural elements being
photographed underwater. For areas that are badly damaged, photographs showing the
condition of the structure both before and after cleaning (removal of marine growth,
corrosion scale, latent material, etc.) should be taken.
A-25
If the water conditions provide little visibility, a clear-water box, electronic flash,
extreme-wide angle lens, or some other appropriate apparatus, must be used to obtain
photographs with identifiable features. In these cases, the water turbidity and method of
photography should be described in the narrative.
One or two general overview photographs of each structure shall be included in
order to orient the reader to the structure. Photographs shall show both typical existing
conditions and specific conditions encountered, and shall provide examples of items
described in the report text. Additional photographs beyond the minimum specified in
the Scope of Work may be required in cases where a variety of unique circumstances are
encountered and photographs are needed to adequately document the condition of the
facility. Such additional photographs are essential and are encouraged. In addition to
their value as documentation, they will greatly enhance a reader's understanding of the
findings during the inspection.
A.4.1 Photo Mounting
Color laser copies are the preferred method of reproduction of photo pages.
Typically this is done by pasting original prints onto the photo pages and making color
copies of the originals to be included in the reports. As the quality of color printing
improves, photos should be incorporated into the report document digitally. Figure A-14
shows an example of a photo page produced by scanning photographs into the document
and printing with a 600 by 600 dpi color laser printer. The quality of this page is not as
good as the color copies of original photographs. However, as higher quality color
printers become available their use will become preferred.
Photographs should be neatly arranged on the page to present a professional
quality to the report. Typical page layouts are provided in Figure A-14 through A-16.
The most common size photograph used in the report is typically a standard 4 in. by 6 in.
print. This size is preferred over 3 in. by 5 in. prints due to the greater detail in the larger
format photograph. Photographs should be oriented either vertically or horizontally, as
the subject dictates. Cropping may be required to fit vertical photographs on the same
page as other photographs. If it is not possible for a photograph to be cropped, than it
should be mounted on a separate page. The size of the photograph that provides the
clearest representation of the subject should be used. The use of panoramic photographs
or other enlargements can also help illustrate a condition.
A-26
3/4
1-1/4
1-1/4
4-3/4
PHOTO 7-1. General view of parking lot above the relieving platform at the former Pier
80.
PHOTO 7-2. Non-bearing timber pile cap at offshore end of bent.

A-27
FIG. A-14 EXAMPLE OF PHOTO PAGE

PRINTED ON A LASER JET PRINTER
3/4
3/4
PHOTO 7-3.
Pile J, Bent 49. Severe
rot has reduced
remaining diameter to
approximately 1 in. Pile
is effectively nonbearing.
Crop photos to fit. If cropping

is not feasible, mount photo on
a separate page.
3/4
3/4
PHOTO 7-4.
Pile I, Bent 109.
Severe rot has
reduced the effective
pile bearing area,
resulting in
preliminary crushing
failure.
A-28
1
FIG. A-15 PHOTO LAYOUT

(TWO VERTICAL PHOTOS)
1/2
1-1/2
PHOTO 7-5.
Localized region
between Bents 92
and 94 is spalled to
a depth of 3 in.
Region is
approximately 25 ft
by 15 ft in area.
Crop photos to fit. If cropping

is not feasible, mount photo on
a separate page.
1-1/4
1/8
1-1/4
PHOTO 7-6.
1-1/2
Southern perimeter piles in region of Bents 108 and 109 have

suffered severe impact damage.
A-29
FIG. A-16 PHOTO LAYOUT

(COMBINATION OF PHOTOS)
A.4.2 Photo Arrangement

Each photograph shall be introduced and discussed at that point in the narrative
where it will be most effective in adding to the clarity of the findings from the
investigations. A photograph should be located in the report on a page as soon as feasible
after the page on which it is first introduced in the text. Thus, photographs will be
intermingled with figures and text. Each photograph must be explained and it must be
positioned in its proper orientation so as to enhance the reader's understanding of the
inspection. A photograph may, of course, be referred to as often as needed in later
portions of the report.
A.4.3 Photo Numbers and Captions
For ease of reference, photographs shall be designated as "photo" instead of
"figures. Each picture shall be given a photo number which, along with a caption, shall
be placed on the same page with the photo and located either beneath or beside the
photograph as space, logic, and aesthetics deem best.
A caption must include the specific location where the photograph was taken. For
example, in the case of a pier, the location would be identified by the pier, bent, pile, and
elevation. In most instances, a brief explanation or interpretation of key features depicted
in the photograph should be included in the caption to assure complete understanding by
the reader. If a photo is included to be representative of typical conditions of a structure,
this should be clearly stated.
Photos shall be numbered by section, giving first the section number, then a dash
followed by the sequential number of the photo appearing in that particular section of the
report. Thus, "Photo 3-5. Broken portion of timber pile at elevation 10 ft above the
mudline; Pile 3, Bent 7, Pier I," would be the fifth photo included in section 3 of the
report.
A.5 TABLES
Information or data that is best presented in tabular form should be formally
presented as such. A table shall have a number and a title and adequate column headings,
including physical units when applicable.
A-30
Each table shall be presented in the narrative, and adequate discussion shall be
provided to make clear to the reader the purpose of the table and to explain and interpret
the information or data contained therein.
A.5.1 Table Arrangement
Tables shall be included in the report either within the text or immediately after
the page in the narrative on which the table is first mentioned.
If possible, the
continuation of a table on a second page should be avoided. In cases where more than
one table is mentioned on a page of narrative, then the tables should follow the narrative
page in the order in which they are introduced in the text. Exhaustive tables of data
should be included in Appendix C "Pertinent Data" and should be introduced and
referenced in the narrative.
A.5.2 Table Numbering
Tables shall be numbered by section, giving first the section number followed by
a dash and then the numerical order of the table for that particular section of the report.
In the case of tables in the Executive Summary, the tables shall be designated
simply by number corresponding to the numerical order of the table. In the case of
appendices, the table number shall be designated by a capital letter, designating the
appendix, followed by a dash and a number corresponding to the numerical order of the
table within that particular appendix. The number of a table and its title shall be centered
above the table.
A.6 DOCUMENT FORMATS
The completed inspection report shall be submitted to EDC in both hard copy
paper format and as an electronic document on CD-ROM. All files generated in the
course of the project should be saved on the CD-ROM using the directory format shown
in Figure A-17. The format for preparing and saving these files is presented in the
following subsections.
A-31
FIGURE A-17 CD-ROM DIRECTORY FORMAT
A.6.1 Original Documents

In addition to the hard copy, all reports and letters shall be converted to Portable
Document Format (file extension PDF) using Adobe Acrobat and included on the CDROM. These files should be prepared exactly as presented to EDC including company
logo, figures, photographs, and signature. For ease of navigation, links should be created
that tie pertinent information together. At a minimum the following links should be
created in the PDF version of the report:
Each section heading in the Table of Contents should be linked to the

corresponding section in the report.
In the text, any reference to a photograph, figure, or table should be linked to

the referenced item.
Additional links should be added throughout the text as deemed necessary to

improve navigation through the document, such as linking references to
material listed in appendices or linking damage grades to the definition of the
ratings.
The files should be included on the CD-ROM in the folder labeled Original
Documents.
In addition to the PDF files, the executive summary of the Routine
Inspection report shall be saved as an ASCII file (file extension TXT) for use in
importing to The Database.
A.6.2 AutoCAD Files
All CAD files generated for the inspection report shall be provided in the
AutoCAD directory of the CD in AutoCAD R14 format (file extension DWG). These
A-32
files must contain only standard AutoCAD fonts and have all externally referenced
drawings bound to the submitted drawings included on the CD.
The ability to use long file names on PCs and the Microsoft Windows operating
system shall be used to the fullest extent. Files shall be named with their reference to the
report and with a short description of the contents so that they are identifiable by their
filename alone. For example Figure3-2_FacilityPlan.dwg would be Figure 3-2 in the
inspection report, and a facility plan at the site. Within the filename, spaces should be
avoided and instead replaced with the underscore character _. The filename can contain
up to 255 characters, but cannot contain any of the following characters: \ / : * ? " < > |
A.6.3 Photographs and Figures
All photographs and figures included in the hard copy of the report should be
scanned or created in JPEG (File extension JPG) format. In addition, all figures created
using Microsoft Excel must be exported to JPEG files and saved in this directory. Files
shall be named with their reference to the report and with a short description of the
contents so that they are identifiable by their filename alone. For example Photo31_WetRotInTidalZone_Bent17_RowA.jpg would be Photo 3-1 in the inspection report,
and a photo of wet rot in the tidal zone at Bent 17, Row A. Within the filename, spaces
should be avoided and instead replaced with the underscore character _. The filename
can contain up to 255 characters, but cannot contain any of the following characters: \ / :
*?"<>|
In addition to the JPEG files, the critical deterioration curve from the Routine
Inspection Report shall be saved as a bitmap file (file extension BMP) for use in
importing to The Database.
A.7 WRITING STYLE
Consultants are selected and retained by EDC for the expertise of the firms and
their employees. The writing style used for inspection reports should convey a feeling of
this expertise. It should provide positive statements of findings and recommendations
and instill the reader with confidence in the consultants work.
Avoid long complicated sentences and use relatively short paragraphs to divide
various thoughts and subjects. Be consistent and correct with verb tenses. Use clear and
A-33
concise language, full sentences, and correct grammar.
Make generous use of
subheadings. Subheadings force the writer to write in an orderly way, to avoid repetition,
and to keep to the point. For the reader, they break up the text into identifiable pieces,
and provide comfortable milestones.
A.7.1 Terminology
Term definition should be completely consistent throughout the report, in both
text and figures, as should the choice of terms. Avoid slang and never use terms such as
"besides" and "anyway. Avoid using contractions (can't, won't, etc.). Bear in mind the
background of potential users of the report and select terminology that will be readily
understandable by these users.
Do not misuse or misspell words.
Commonly misused or misspelled words
include:
INCORRECT
CORRECT
abovewater
back up
breakbulk
center line
cross section
cut off
drydock
duplicity
hand rail
in shore
in-situ
irregardless
mud line
non-shrink
off shore
on shore
out board
pier head
pile head
quay wall
rip rap
river bed
river bottom
sea bed
seabottom
sea wall
sea water
sheetpile
above water
backup
break bulk
centerline
cross-section
cutoff (adj, as in cutoff elevation)
dry dock
duplication
handrail
inshore
in situ
regardless
mudline
nonshrink
offshore
onshore
outboard
pierhead
pilehead
quaywall
riprap
riverbed
riverbed
seabed
seabed
seawall
seawater
sheet pile
A-34
INCORRECT
CORRECT
shore line
sink hole
stay lathing
tierod
Tieback
under water
water line
shoreline
sinkhole
staylathing
tie rod
tie back
underwater (adj)
waterline
Be careful in the use of "shall" and "will." Use "shall" to indicate something that
should be done by others, e.g., "The contractor shall cut the bolts." Use "will" to indicate
something that is to be done by you or EDC, e.g., "EDC will review the preliminary
drawings. "
Reports often include a discussion of a number of alternative schemes, not
alternate schemes.
Information is often provided in a table and on a figure.
A.7.2 Voice
Use the active voice when possible. Example:
Incorrect
"The draft of dredging equipment can be restricted by shallow water depths."
"The draft of dredging equipment is sometimes restricted by shallow water
depths."
Correct
"Shallow water depths sometimes restrict the draft of dredging equipment."
The third sentence uses the active voice, making it the preferred option.
Write reports in the third person and avoid personal references. Phrases to avoid
include: we, the consultants name or abbreviation, the monitor, the consultant, the
inspector, and so forth, unless it is specifically necessary for identification. Example:
A-35
Incorrect
"The consultant calculated the stress in the beam."
Correct
"The stress in the beam was calculated."
The second sentence is preferable to the first because it avoids personal references.
A.7.3 Conciseness
Do not use wordy qualifying clauses that overwhelm and confuse the subject of
the sentence. Eliminate unnecessarily complicated sentences and state facts directly
when possible. Example:
Incorrect
"It was observed that the timber is rotten."
"It appears that the timber is rotten."
Correct
"The timber is rotten."
All three sentences convey the same information, but stylistically the last is
superior and is to be used.
A.7.4 Commas
Use commas liberally to make sentences easier to read and understand. When
listing a number of items in a sentence, use commas to separate the items, including
before the word "and." Example:
"The timber was secured by a bolt, nail, and lag bolt."
"The timber was secured by a bolt, hook and eye, and lag bolt."
A-36
A.7.5 Unit Abbreviations

Always use abbreviations for units of measure. However, do not use abbreviations when referring to a unit within the text. Example:
"The pier is 100 ft long."
"The length of the pier was measured in feet."
An abbreviation requires a period only if it spells a word. For example, the
abbreviation for inch (in.) requires a period, whereas the abbreviation for foot (ft) does
not. Below is a list of proper abbreviations. The abbreviations imply both singular and
plural. Do not add an "s" to indicate plural.
TERM
ABBREVIATION
TERM
ABBREVIATION
1,000 board measure

1,000 pounds
acre-foot
Alternating current
Amp
ante meridiem
Barrel
barrels per day
barrels per hour
board measure
british thermal unit
center to center
centimeter
cubic centimeter
cubic feet per hour
cubic feet per minute
cubic feet per second
cubic foot
cubic inch
cubic meter
cubic yard
Deadweight
Decibel
Degree
Diameter
direct current
Elevation
Equation
feet per minute
feet per second
Figure
Foot
foot-kip
foot-pound
Gallon
mbm
kip
acre-ft
a-c
A
a.m.
bbl
bpd
bph
bm
Btu
c to c
cm
cm3
cu ft/hr
cu ft/min
cfs
cu ft
cu in.
m3
cu yd
dwt
dB
deg
diam
d-c
El
Eq
fpm
fps
Figure
ft
ft-kip
ft-lb
gal
gallons per day

gallons per hour
gallons per minute
Gram
Gravitational
acceleration
Hectare
Hertz
Horsepower
hydrogen ion
concentration
Inch
inches per minute
inches per second
inch-pound
inside diameter
Joule
Kilogram
kilogram-force
kilogram-meter
Kilometer
Kilowatt
kilowatt-hour
Kip
kip-foot
kips per square foot
kips per square inch
Knots
linear foot
Liter
Maximum
mega-ampere
megavolt
megawatt
meter
gal/day
gal/hr
gal/min
g
g
A-37
ha
Hz
hp
pH
in.
in./min
in./sec
in.-lb
ID
J
kg
kgf
kg-m
km
kW
kWh
kip
kip-ft
ksf
ksi
kt
lin ft
L
max
MA
MV
MW
m
TERM
ABBREVIATION
TERM
ABBREVIATION
mile
miles per hour
milliampere
milligram
milliliter
millimeter
million
million gallons per day
millivolt
milliwatt
newton
number
ounce
outside diameter
parts per million
pascal
post meridiem
pound
pound-foot
pound-force
pound-inch
pounds per cubic foot
mile
mph
mA
mg
ml
mm
MM
mgd
mV
mW
N
no.
oz
OD
ppm
Pa
p.m.
lb
lb-ft
lbf
lb-in.
pcf
pounds per square foot

pounds per square inch
radian
revolutions per minutes
revolutions per second
reynolds number
square centimeter
square foot
square inch
square meter
square mile
Square millimeter
thousand
tons (english)
tons (metric)
tons per hour
tons per year
volt
watt
yard
year
psf
psi
rad
rpm
rps
R
cm2
sq ft
sq in.
m2
sq mile
mm2
M
ton
tonne
tph
tpy
V
W
yd
yr
A.7.6 Integers
Spell out integers of less than ten, unless units of measure are given. Always
write integers of ten or greater in numeral form. Avoid starting a sentence with an
integer in numeral form. Example:
"A support beam is needed every 8 ft."
"A total of eight beams will be needed."
"A total of 110 beams will be needed."
Hyphenate numbers, which are used as compound adjectives before a noun.
Example:
The 15-yr-old structure.
"the 300-ft pier"
Do not hyphenate numbers used elsewhere in a sentence. Example:
A-38
This structure is only 15 years old.

"the pier is 300 ft long.
When referring to the numbering of a group of numbered items, such as column
lines, bents, and figures, avoid using "no." whenever practical. For example, "Bent 12" is
preferable to "Bent no. 12."
A.7.7 Measurements
Units of measurement should be expressed in numeral form. There are many
ways to write measurements within a text:
10' x 10'
6'-3"
5.5"
10 ft x 10 ft
6' 3"
5.5 in.
10' by 10'
6ft-3in.
5 1/2 in.
10 ft by 10 ft
6 ft 3 in.
5-1/2 in.
Samples of the preferred style are as follows:

10 ft by 10 ft
6 ft 3-1/2 in.
5 ft OD
8-1/2 in. by 11 in.
6 ft 3 in.
5-1/2 in.
18-in. diam
4.75 ft
7 ft 4-1/4 in. by 5 ft 2-1/8 in.

A.7.8 Reference Materials
For stylistic and grammatical questions that are not addressed in this chapter, the
consultant should refer to a recognized English usage manual.
Some appropriate
reference materials include; the GPO Style Manual, ASCE Authors Guide, The Gregg
Reference Manual, Strunk & Whites Elements of Style, and Shipley Associates Style
Guide.
A-39
APPENDIX B - GLOSSARY
The words or phrases listed below may be encountered when dealing with the
inspection, evaluation, and repair of marine structures. The definitions provided are
applicable to this context. Some of the words or phrases may have different meanings
when used in a different context.
Abutment - Typically the section of a seawall or bulkhead which adjoins a pier or
bridge.
Allowable Pile Load - The maximum load on a pile that will not cause stress to
exceed the limit specified by the applicable code. The APL is determined from the
ultimate pile capacity divided by an appropriate safety factor.
Anode - An element in a cathodic protection system that discharges electrical
current either from an external source (impressed current system) or from a selfgenerated source (sacrificial anode system) to depress the potential of a structure below a
value at which corrosion occurs.
As-Built Drawings - Drawings that show all deviations from the original design
and changes made during construction.
ASTM - American Society of Testing Materials.
Backfill - Previously dredged or excavated soil reused as leveling fill.
Bathymetry - The detailed description and analysis of the underwater features of
a body of water.
Bathycorrometer - Trade name of a d.c. measuring instrument containing a
voltmeter and an electrode assembly enclosed in a watertight casing. Used by divers to
measure a structures electrical potential during a corrosion survey.
Batter Pile - An inclined structural pile installed to resist horizontal forces.
Beam - A horizontal structural member that primarily resists loads applied
perpendicular to the length. In marine structures beams typically span between pile caps
or girders and often support the deck.
B-1
Bench Cap - Timber repair element, placed horizontally on top of a series of cut
off timber piles, typically used to realign piles for posting repairs.
Bent - A line of piles which share a common pile cap.
Berth - The water area at the edge of a wharf or pier reserved for a vessel.
Bitt - A single- or double-posted steel fitting on the deck of a ship, pier or wharf
to which mooring lines are secured.
Block and Mortar - Common construction of older bridge piers and bulkheads
consisting of vertically stacked cut stones and concrete.
Bollard - A single- or double-posted steel fitting on the deck of a pier or wharf
around which mooring lines from vessels are tied.
Braces - Semi-structural members typically used on marine structures to maintain
pile alignment and verticality, reduce the unsupported length of piles, and increase
resistance to horizontal forces.
Breakwater - A substantial structure, located at the outer limits of a harbor or
anchorage, to protect the inner waters against the effects of heavy seas.
Breasting Dolphin - A structure against which a vessel breasts when moored.
Usually fitted with a fender system and may also support mooring fittings.
Bulkhead - A retaining wall to prevent sliding of earth or fill into water.
Buoy - A float moored to the bottom to mark the position of a shoal, channel, or
anchorage limit, or a floating element of a ship mooring.
Caisson - A concrete structure with a steel or concrete end closure.
Cathodic Protection - An electrical method of controlling corrosion in a
conducting medium such as seawater or moist soil where an electrical current is applied
to a structure either by the corrosion of an active anode material or an external electrical
power supply.
B-2
Channel - A steel or concrete structural member having two flanges and a web
which form a U-shape when viewed in cross-section.
Checking - A typical defect found in timber members involving minor cracking
of the surface of the member due to shrinkage.
Chock (timber) - Timber member used as a spacer between structural members.
Clearwater Box - A glass or plexiglass box used to facilitate the taking of
underwater photographs in turbid waters.
Cleat - A metal fitting on the deck of a pier or ship usually with two projecting
horns around which a rope may be made fast (as by belaying it).
Cold Joint (construction joint) - The joint in a concrete member created when
two abutting sections are cast at different times.
Cohesive Soil - soil, typically clay, that is held together by the mutual molecular
attraction of its particles.
Corrosion - The deterioration of a metal by electrochemical action.
Crib - A structure of interlocking perpendicular members, typically timber, which
is filled with stone and used as a retaining wall or bulkhead.
Curb - On marine structures, a curb is the perimeter barrier, usually 8 in. to 14
in. high, bolted, cast, or otherwise attached to the deck. Curbs can be of timber, steel, or
concrete construction.
Deadman - A block or other heavy item, usually of concrete, buried in the ground
to which is attached a steel rod or cable for anchoring objects.
Deck - The working surface of a wharf, pier, or vessel.
Delamination - A splitting apart into layers.
Deterioration (timber) - General term used to describe cross-sectional or density
loss in a timber member.
Dock - The water area adjacent to a wharf or pier to which a ship can be secured.
B-3
Dolphin - A structure usually consisting of a cluster of piles. It is placed at the

outward end of piers and wharves, or along shore, to guide vessels into their moorings; to
fend vessels away from structures, shoals, or the shore; or to support navigation aids.
Draft - Depth of vessel hull or buoy below the waterline.
Edge Beam - The innermost or outermost beam supporting the deck of a pier or
wharf.
Encasement - Specific to marine repairs, an encasement is the repair of a
deteriorated structural member or pile by covering it with reinforced concrete.
Epoxy Coating - A hard, chemically and environmentally resistant, thermosetting
resin-based coating, often used in the marine environment to prevent deterioration of
steel members.
Erosion (of concrete) - A reduction in the size of a structural concrete member
due to external abrasive forces.
Expansion Joint - A transverse joint in a marine structure provided to allow for
thermal expansion and contraction.
Fascia - The vertical exterior surface of a pier, wharf, or similar structure.
Fathometric Survey - A hydrographic survey performed with an echo sounding
device.
Fender - A device, usually of timber, rubber, or rope, used to prevent impact or
abrasion damage to a vessel or shore facility.
Fill - Earth, sod, rubble, or other natural material used for leveling upland of a
marine structure.
Fish Plate - A timber plate that laps a joint or an area of a pile reduced by
deterioration. It is secured to the sides so as to connect the members end to end or to
strengthen them.
B-4
Flange - The portion(s) of a geometric cross-section furthest from the strong axis
about which flexural stresses are imposed. The term flange is most commonly applied to
the sides of an H-pile or beam.
Float - A waterborne platform used for disembarking from a boat or working
around waterfront structures.
Fouling - An accumulation of deposits, eSpecially marine biological growth.
Freeboard - Distance between the deck of a floating vessel or buoy and the
waterline.
Gabion - Wire mesh units shaped as baskets or blocks and filled with loose stone.
Gabions are primarily used as shore protection and retaining walls.
Galvanic Corrosion - An accelerated form of corrosion occurring in an
electrolyte when a pair of dissimilar metals capable of acting together as a source of
electricity are in contact with each other.
Galvanic Potential - A quantity in an electrical field measured (in volts) with
reference to some arbitrary level of potential, such as a reference electrode.
Gravity Wall - A retaining structure that obtains stability through its own weight.
Groin - A narrow structure projecting out from the shoreline, usually at close to a
right angle. It is designed to influence offshore currents and wave action in a manner that
will minimize erosion of the shoreline.
Grout - Traditionally, a mixture of portland cement and fine aggregate to which
is added enough water to make a fluid mixture. Epoxy-resin grouts are also widely
available.
Gunite - See "Shotcrete.
H-Pile - A pile with a cross-section consisting of a web centered on two flanges.
Harbor - In general, a sheltered arm of the sea, easily accessible to maritime
routes in which ships may seek refuge, transfer cargo, or undergo repair.
B-5
Hydrographic (Bathymetric) Survey - A study of an area of water to establish

water depths and bottom contours.
Impressed Current - Electrical direct current energy impressed upon a metallic
structure to depress its potential to a level lower than normal corrosion potentials, thus
reversing current flow and curtailing corrosion of the member.
Increment Borer - A tool for extracting a small plug from a timber element.
Inshore - Term used to distinguish an object or an area from another by its nearer
proximity to the shoreline.
Kerf - The width of the cut produced during a cutting process.
Laitant Concrete - A condition created when concrete that is pumped underwater
is not allowed to overflow the formwork. This causes the upper layers of concrete to cure
with too high a water content.
Loading Platform - A structure used to support cargo transfer equipment and
ancillary facilities. Usually one of the structures that make up a tanker berth.
Low Level Platform - A type of wharf construction where the structural deck is
at or near the waterline and on which fill is placed to achieve the finished surface
elevation.
Marine Borer - Any of a number of species of organisms in seawater that attacks
untreated or poorly treated wood; especially active in warm waters.
MLW - Mean Low Water.
Mooring Dolphin - A structure that supports fittings to which a vessels mooring
lines are secured.
MSL - Mean Sea Level.
Mudline - General term used in marine engineering to designate the elevation of
the seabed or riverbed.
NDT - Nondestructive Testing.
B-6
Noncohesive Soil - A soil that resists deformation by the mechanical interlocking

of its particles (gravel, sand, silt).
Offshore - Term used to designate the direction of something moving away from
land. On marine structures the term is used to distinguish a thing or an area from another
by its further proximity from the shoreline.
Onshore - Designates the direction of something moving onto or toward the
shore, as well as something situated or operating on land.
Overburden - Soil that is above another strata of soil or an object.
Oxidation (metal members) - The loss of electrons by the atoms making up a
metal member, typically ferrous, initiating the corrosion process.
Pier - An open- or closed-type structure usually extending perpendicularly from
the shore into sheltered navigable water, designed for berthing, loading or unloading
cargo, repair, fueling, and general servicing of vessels. It normally provides berthing
space on both sides for its entire length.
Pierhead - The end of a pier furthest offshore. The pierhead line indicates the
limits a pier can protrude into navigable waters.
Pile - A long, slender timber, steel, or reinforced concrete structural element
driven, jetted, or otherwise embedded into the ground to support a vertical load, to resist a
lateral force, or to resist water or earth pressure.
Pile Cap - The horizontal structural member atop a row of piles or sheet piles.
The cap aligns and secures the piles, and transfers loading from the deck to the piles.
Pile Cluster - A grouping of piles designed to support concentrated loads.
Pile Toe - The bottom (penetrating end) of a pile. Also known as the tip or
foot.
Pilehead - The top (driven end) of a pile.
Pipe Pile - A hollow metal pile with a circular cross-section. The pile can be
filled to provide additional strength.
B-7
Pit - A localized area of a ferrous metal surface where the extent of metal loss due
to corrosion is much greater than that in the surrounding area.
Port - An expanded opening in a crack that allows grout to be introduced into the
crack.
Post - A piece of timber used to replace a portion of a pile that has deteriorated or
been damaged.
Quaywall - Any one of a number of wharf constructions consisting of a soil
retaining bulkhead and a narrow platform.
Rebar - Abbreviation for Reinforcing Bar, the steel bar used to reinforce
concrete.
Rectifier - An external d.c. energy source that impresses electrical current upon a
protected structure as part of an impressed current cathodic protection system.
Commonly located on the deck of a marine structure.
Reference Electrode - A single electrode that, when immersed in an electrolyte
solution, produces a fixed, known electrical potential; it is used as a standard for the
measurement of potential differences.
Relieving Platform - A type of wharf construction that features a low level
platform and batter piles to resist horizontal forces and fill placed on the platform to resist
the vertical component of the batter pile forces.
Riprap - Stones or boulders of miscellaneous size placed without order on the
surface of an earthen structure or embankment to act as protection against erosion.
Rope - A line; a long flexible assembly of steel wires or fiber yarns, twisted,
braided, or bundled together to serve as a tensile strength member.
Row - A line of piles perpendicular to a bent in a structure with a uniform pile
layout.
Rubble - Rough and uncut stones, irregularly shaped and of various sizes, ranging
up to 1,000 cu ft each and up to 90 tons each.
B-8
Sacrificial
Anode - An anode that supplies its own electrons for cathodic
protection, thereby consuming or "sacrificing" itself.

Safety Factor - An industry term denoting theoretical reserve capability. Usually
computed by dividing the catalog stated ultimate load by the catalog stated working load
limit and generally expressed as a ratio, for example, 5 to 1.
Scale (corrosion) - By-product from the oxidation of a ferrous metal member
which has hardened and become stratified.
Scour - Erosion of the seabed or riverbed caused by wave or current action.
Seawall - A massive gravity-type structure built along, and generally parallel to,
the shoreline; designed to protect the shore against erosion resulting from wave action.
Sheet Pile - Interlocking structural elements driven into the ground to form a
retaining structure. Sheet piles can be timber, steel, or concrete.
Shock Load - A resulting load or force from the rapid change of movement, such
as impacting or jerking, of a static load. A shock load is generally significantly greater
than the static load.
Shotcrete - Shotcrete (or gunite) is a concrete that is pneumatically placed in
layers usually from 1 in. to 2 in. thick. Water is mechanically added to the dry mixture at
the nozzle that shoots the freshly mixed concrete (really a mortar) at the surface prepared
for its reception.
Sinkhole - A hole or void in the upland area of a soil retaining structure that is
formed due to the loss of fill.
Sloughing - Slippage of the slope of an embankment or excavation.
Spalling - Deterioration of a concrete surface usually caused by the expansion of
corrosioning reinforcing steel.
Splash Zone - The portion of a marine structure subject to alternate wetting and
drying due to tide and wave action.
Stringer - A horizontal framing member used to support a floor or deck.
B-9
Survey - A detailed study or inspection to determine the location, form,

boundaries, or condition of a structure, an area of water, or tract of land.
Tie Rod - A steel rod used to secure a bulkhead or retaining wall to a deadman.
Timber Pile - A timber member, usually round, driven or otherwise embedded
into the ground to serve as a structural support.
Tip Elevation - The required driving depth for piles. (Driving criteria dictates tip
elevation.)
Tongue and Groove - A method of interlocking adjacent members whereby one
edge of a member has a projection (tongue) to fit into a recess (groove) in the adjacent
member. Design often used to interlock timber or concrete sheet piles.
Topping - The finished surface (wearing surface) provided on top of an existing
surface.
Tremie - A steel tube used for depositing concrete underwater, having at its upper
end a hopper for filling.
Ultimate Load - The average load or force at which the item fails or no longer
supports a load.
Ultrasonic Thickness Meter - Any one of a number of remote and hand-held
devices which use a timed pulse-echo signal to gauge the wall thickness of a metal
member.
Underdeck - The portion of a pier or wharf structure between the bottom of the
deck and the waterline.
Wale - A long, horizontal structural member of timber or steel used for bracing
vertical members. Also known as a "waler" or "ranger."
Web - The portion(s) of a geometric cross-section parallel to the weak axis of
bending. The term web is most commonly applied to that portion flanges of an H-pile or
beam.
B-10
Wharf - An open-type marginal platform structure, usually parallel to the

shoreline, that is used primarily for berthing of vessels. It is usually connected to the
shore at more than one point but may also have continuous access along the shore.
B-11
APPENDIX C SAMPLE CALCULATIONS
C-1
NYCEDC Pier 23 Brooklyn
Sheet No. 1 of 5
Job No. 458-15
Made By: Lee
Sample Calculations of Load Restrictions on a Pier Due to Loss of Pile Diameter

Inventory
Bent #
31
50
72
93
108
135
Average Pile
Diameter (in)
10.8
9.5
9.3
9.2
9.1
9.0
8.4
Average loss
Rate (in/ yr)
0.3
0.4
0.4
0.4
0.5
0.5
0.5
25.6 ft
( 2 )
4
For the outboard end of the pier : bent # 135
8.4 in
2.1 in
kL
F' c
252.3 psi
F' c
3.6
( 1500000 )
( kL )
( 12 )
r
Fa = F'c*A = 252.3*55.4= 14.0 kips
Fu = 14.0*1.66= 23.2 kips
FS
Fu
FS
23.2
FS=1.03, barely adequate
22.5
If the load is reduced to a 3 pallet high stack, F = 18.5 kips
FS
23.2
FS=1.25, acceptable for short term use pending repairs
18.5
Check the capacity in one year assume a loss of
0.5
in
year
7.9 in
7.9
1.975 in
kL
25.6 ft
F' c
3.6
( 1500000 )
( 25.6 )
( 12 )
1.975
F' c
223.2 psi
55.4 in
( 7.92 )
Sheet No. 2 of 5
Job No. 458-15
Made By: Lee
49.0 in
Fa = 223.2*49.0= 10.9 kips
Fu = 10.9*1.66=18.1 kips
Therefore, for 3 pallet high stacks,

FS
18.1
FS=0.98, repairs or further load restrictions are necessary by the end

of the first year.
18.5
Therefore, reduce loading in this area to 3 pallets high at the end of the pier (from
approximately bent # 120 outward.)
Scenario 1: Decision now, repair work commences immediatly.
Scenario 2: Decision is made to repair at the end of first year, work commences at the end of
the following year.
Load Restrictions for Scenario 2
Bent #120+:.
After 1year, = 7.9 in, at which point the safety factor FS = 0.98.
Therefore loading must be limited to a stack 2 pallets high (F = 14.5 kips).
18.1
FS
FS=1.25, acceptable for short term.
14.5
Bent #80 to #120:

After 1year, = 9.1 - 0.5 = 8.6 in.
8.6 in
8.6
2.15 in
F' c
3.6
( 1500000 )
( 25.6 )
( 12 )
F' c
2.15
( 8.6 )
4
58.1 in
264.5 psi
kL
25.6 ft
Fa = 264.5*58.1= 15.4
kips
FS
25.5
Sheet No. 3 of 5
Job No. 458-15
Made By: Lee
Fu = 15.4*1.66=25.5 kips
FS=1.13, for 4 pallet loading
22.5
FS
After 2 yrs = 8.1 in , Fu = 20.1 kips
25.5
FS=1.39, for 3 pallet loading
18.5
3 pallet loading is better because there is more tan 1 year until repairs.
Therefore if decision to repair is delayed by one year additional load restrictions will be
necessary: Reduce the maximum loading to 2 pallets outboard of bent # 120; Reduce the
maximum loading to 3 pallets high between bents # 80 and #120.
This pier should be reispected in 1 year.
For 4 pallet loading, the required = 9.5 in.
If the decision to repair is delayed by one year, and it is assumed that rehabilitaion will not
commence until one year from that time. Based on a 0.5 in/ yr loss rate, all piles with existing
< 10.5 in. will need to be concrete encased to restore sufficient section.
# of piles w/ < 10.5 in

# investigated
284
= 81.8% of piles
347
# of piles = (7400)(0.818) = 6053 piles to be encased.

# of piles = 7400 - 6053 = 1347 piles to be wrapped.
However, if rehabilitaion will commence in one year from that time. Based on a 0.5 in/ yr loss
rate, all piles with existing < 10.0 in. will need to be concrete encased to restore sufficient
section.

# investigated
235
= 67.7% of piles
347

Sheet No. 4 of 5
Job No. 458-15
Made By: Lee
With a reduced live load of 100 psf, the bracing will not need to be restored and only 50% of
the piles are necessary.
DL + LL = 125 + 100 = 225 psf
The load per pile 22.5 kips.
The tributary area per pile is 10 ft by 10 ft.
For an unbraced length = 40 ft, the reqired existing diameter is = 11".
# investigated
310
347
= 89.3% of piles

Therefore the revised load restrictions are as follows:
Scenario 1:.
4 Pallets
Bent # 120+
3 Pallets
2 Pallets
Now
In 1 Yr
Now
In 1 Yr
Now
In 1 Yr
1.03
0.80
1.25
0.98
1.60
1.25
8.4 in
Fu = 23.2 kips
7.9 in
Fu = 18.1 kips
If the safety factor at the time of repair is 1.2, the loading must be reduced to 2 pallets high.
4 Pallets
Bent # 80 to #120
=
9.1 in
3 Pallets
2 Pallets
Now
In 1 Yr
Now
In 1 Yr
Now
In 1 Yr
1.42
1.16
1.73
1.41
2.21
1.79
Fu = 32.0 kips
8.6 in
Fu = 18.1 kips
A safety factor of 1.16 after 1 year is acceptable beause either repaires will begin or further
load restrictions will be imposed. No reduction currently required.
Sheet No. 5 of 5
Job No. 458-15
Made By: Lee
Scenario 2:.
2 Pallets
In 1 yr
In 2 Yrs
Bent # 120+
=
7.4 in
1.25
0.97
1 Pallet
In 1 yr
In 2 Yrs
1.72
1.33
Fu = 14.0 kips
A safety factor of 0.97 is unacceptable, therefore the loading must be reduced to 1 pallet
stacks.
3 Pallets
In 1 yr
Bent # 80 to #120
=
8.1 in
2 Pallets
In 2 Yrs
1.41
1.09
In 1 yr
1.79
In 2 Yrs
1.39
Fu = 20.1 kips
A safety factor of 1.09 is unacceptable, therefore the loading must be reduced to 2 pallet high
stacks.
4 Pallets
In 1 yr
Bent # 40 to #80
=
8.1 in
1.24
In 2 Yrs
0.98
3 Pallets
In 1 yr
1.51
In 2 Yrs
1.19
1.41
Fu = 20.1 kips
A safety factor of 0.98 is unacceptable, therefore the loading must be reduced to 3 pallet high
stacks. The safety factor of 1.19 is acceptable because loading will be reduced or rehabilition
will begin.

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WATERFRONT FACILITIES

MAINTENANCE MANAGEMENT SYSTEM

NEW YORK CITY ECONOMIC DEVELOPMENT CORPORATION

1.1 BACKGROUND, PURPOSE, AND OBJECTIVES

1.2 SCOPE AND LIMITATIONS

1.3 COMPONENTS OF THE SYSTEM

1.4 ORGANIZATION OF MANUAL

2. INSPECTION PROGRAM STANDARDS

2.1.1 Project Manager

2.1.2 Team Leader (Project Engineer)

2.1.3 Diving Inspectors, including Engineer-Divers

2.2 STANDARD ELEMENT INSPECTION LEVELS

2.2.1 LEVEL I - General Examination

2.2.2 LEVEL II - Detailed Examination

2.2.3 LEVEL III - Highly Detailed Examination

2.3 TYPE AND FREQUENCY OF INSPECTIONS

2.3.1 Routine Inspection

2.3.2 Rapid Assessment Inspection

2.3.3 Engineering Investigation

2.3.4 Repair Design Inspection

2.4 STRUCTURE TYPES AND DEFINITIONS

2.4.1 Structure Types and Materials

2.4.2 Structure Addressing and Boundaries

TABLE OF CONTENTS (Contd)

2.5.2 Concrete Members

2.5.3 Timber Members

2.6 CONDITION ASSESSMENT RATINGS

2.7 RECOMMENDED ACTIONS

2.7.1 Emergency/Immediate Actions

2.7.2 General Repair Recommendations

2.7.3 Additional Inspection

2.7.4 Engineering Analysis

2.8 IMPORTANCE OF STRUCTURE

2.9 QUALITY CONTROL

3. PROCEDURES FOR CONDUCTING ROUTINE INSPECTIONS

3.1 OVERVIEW AND FLOW OF ACTIVITIES

3.2 PREPARING FOR THE INSPECTION

3.2.1 Information Gathering

3.2.3 Equipment Selection

3.2.4 Field Survey

3.3 PREPARATION OF THE ROUTINE INSPECTION REPORT

3.3.2 Preparing Chapter 1 Introduction

3.3.3 Preparing Chapter 2 Description of Site

3.3.4 Preparing Chapter 3 Inspection of Facility 1

3.3.5 Preparing Chapter 4 Facility 2

3.3.6 Preparing Chapter 5 Summary of Actions

TABLE OF CONTENTS (Contd)

A.1.1 Typeset and Margins

A.1.2 Numbering Systems

A.1.3 Document Binding

A.2 FRONT INFORMATION PREPARATION

A.2.1 Report Cover

A.2.2 Title Page

A.3 FIGURES AND DRAWINGS

A.3.1 Types of Figures

A.3.5 Figure Numbering and Titling

A.4.1 Photo Mounting

A.4.2 Photo Arrangement

A.4.3 Photo Numbers and Captions