Applicant

User Guide
Grants.Gov Release 14.1
May 1, 2015
 Document Control
Release Version Date Owner Comments

Creation of Document Control Table to baseline

document versioning. This information was not
N/A 4.0 August 22, 2011 E. Calimag previously captured in previous guides.
Language indicating annual renewal of CCR
registration is inserted into document.

Updated document to add Multi-Project

functionality.
N/A 5.0 April 13, 2012 N. Foreman
Performed other minor editing and replacement of
screenshots.

Changed all references to CCR to reflect migration

of CCR functionality to SAM.gov.
N/A 5.1 July 26, 2012 L. Brush
Simplified sections about accessing the
Organization and Grantor Registration checklists.

Updated document to reflect 12.0 Release UI

12.0.0 6.0 (1.0) August 10, 2012 N. Foreman
enhancements.

Updated screenshots of Static pages to reflect CCR

12.0.0 6.1 (1.1) August 16, 2012 N. Foreman to SAM migration.
Updated logo on the title page.

Updated verbiage and screenshots to reflect

12.1.0 1.0 November 2, 2012 N. Foreman changes for the Release 12.1 (including Apply
pages to reflect CCR to SAM migration).

12.1.0 2.0 December 12, 2012 N. Foreman Updated based on IV&V assessment.

12.1.0 2.1 December13, 2012 N. Foreman Minor edits based on IV&V assessment.

Updated based on the Release 12.2.0

enhancements.
Updated Search screenshots on pages 51, 52, 53,
12.2.0 1.0 February 04, 2013 N. Foreman & 54.
Added Search Tips discussion and screenshots on
page 55.
Added Site Content Search section on page 91.

Updated screenshots on pages 19, 29, & 36 for

12.2.0 2.0 March 05, 2013 N. Foreman
Login Page enhancements.

A. Updated based on the Release 12.3.0

12.3.0 1.0 July 26, 2013
Gurduiala enhancements.

GRANTS.GOV 14.1 ii
 Updated based on the Release 12.3.2 changes.
Cropped all screen images that had the S2S links
in the footer (also for consistency with Grantor
G. manual).
12.3.2 1.1 September 26, 2013
Hanrahan
Added release number to page footers.
Adjusted page numbering so Introduction begins on
Page 1; updated table of contents (TOC).

G.
12.3.2 1.2 October 21, 2013 Updated page breaks and TOC.
Hanrahan

12.3.4 1.0 March 18, 2014 T. Lawery Updated based on Release 12.3.4 enhancements.

12.3.4 1.1 April 4, 2014 T. Lawery Updated browser help links for open and save.

12.3.6 1.0 July 2, 2014 T. Lawery Updated based on Release 12.3.6.

12.3.6 1.0 July 8, 2014 T. Lawery Approved by PMO.

12.3.6 1.1 October 20, 2014 T. Lawery Added 24-48 hour note for application submission.

14.0 1.0 December 18, 2014 C. Thomas Updated based on Release 14.0

14.0 2.0 March 06, 2015 C. Thomas Minor edits based on IV&V assessment.

Updated style & formatting of user guide

14.1 1.0 April 23, 2015 C. Thomas
Updated content based on Release 14.1

GRANTS.GOV 14.1 iii

Table of Contents
Introduction _________________________________________________________________ 1
Section I: Getting Registered ____________________________________________________ 1
Register Your Organization __________________________________________________________________ 1
Register as an Individual ____________________________________________________________________ 1

Register Your Organization _____________________________________________________ 2

Step 1: Obtain a DUNS Number_______________________________________________________ 4
Step 2: Register with SAM ___________________________________________________________ 6
Register Your Organization: SAM Registration Worksheet _________________________________________ 7
Step 3: Create a Username & Password _______________________________________________ 10
Applicant Login __________________________________________________________________________ 13
I Forgot My Password/Unlock My Account (Organization) ________________________________________ 15
I Forgot My Username (Organization) ________________________________________________________ 18
Step 4: Authorize the AOR __________________________________________________________ 20
E-Biz POC Login __________________________________________________________________________ 26
E-Biz POC Change My Password _____________________________________________________________ 26
E-Biz POC I Forgot My Password/Unlock My Account ____________________________________________ 27
E-Biz POC View Profile _____________________________________________________________________ 28
E-Biz POC View SAM Expiration Date _________________________________________________________ 29
Step 5: Track AOR Status ___________________________________________________________ 30
Register as an Individual ______________________________________________________ 31
Step 1: Enter Funding Opportunity Number ____________________________________________ 31
Step 2: Complete Registration Form __________________________________________________ 33
I Forgot My Password/Unlock My Account (Individual)___________________________________________ 36
I Forgot My Username (Individual) ___________________________________________________________ 39

Section II: Find and Apply ______________________________________________________ 41

Global Banner and Footer _____________________________________________________ 42
Search from the Global Banner ______________________________________________________ 43
Grant Opportunities Search ________________________________________________________________ 43
Site Content Search _______________________________________________________________________ 43

High Function Home Page _____________________________________________________ 45

Find Grant Opportunities ______________________________________________________ 48
View Grant Opportunity_______________________________________________________ 51
Forms Menu ________________________________________________________________ 53
Planned Forms ___________________________________________________________________ 54
Retired Forms ____________________________________________________________________ 55
Download Application Packages ________________________________________________ 56
Application Package and PDF Download Help __________________________________________ 56

GRANTS.GOV 14.1 iv
 To Download an Application Package (Single- or Multi-Project) ____________________________ 57
To Download a Multi-Project Application Package ______________________________________________ 59
To Download a Single-Project Application Package ______________________________________________ 60
Alternate Search and Download an Application Package Process __________________________________ 65

Apply for Grants Overview _____________________________________________________ 67

Step 1: Download a Grant Application Package and Instructions ___________________________ 67
Step 2: Complete the Downloaded Grant Application Package _____________________________ 67
Step 3: Submit a Completed Grant Application Package __________________________________ 67
Step 4: Track the Status of a Completed Grant Application Package ________________________ 68
Completing an Application_____________________________________________________ 69
Cover Page ______________________________________________________________________ 70
Forms __________________________________________________________________________ 72
Attachments _____________________________________________________________________ 74
Attaching a Document within the Application Package ___________________________________________ 76
Deleting an Attachment within a Form _______________________________________________________ 77
Viewing an Attachment within a Form ________________________________________________________ 78
Saving Your Application ____________________________________________________________ 79
Printing Your Application___________________________________________________________ 79
Finalizing Your Application _________________________________________________________ 80
Track My Application _________________________________________________________ 88
Submission Name/Files ____________________________________________________________ 90
View List of Forms and Attachments _________________________________________________________ 91
Download Zip File ________________________________________________________________________ 92

Stay Connected ______________________________________________________________ 93

Email ___________________________________________________________________________ 93
All New Grant Opportunities________________________________________________________________ 93
Saved Searches for Grant Opportunities ______________________________________________________ 93
Specific Grant Opportunity Based on FON _____________________________________________________ 93
Unsubscribe _____________________________________________________________________________ 93
RSS Feeds _______________________________________________________________________ 94

GRANTS.GOV 14.1 v
Introduction
Grants.gov is designed to enable organizations and individuals to find and apply for
federal grants. With electronic access to more than 1,000 grant programs offered by all
federal grant-making agencies, Grants.gov leverages the power of the Internet to
streamline your grant acquisition process.
This user guide helps applicants navigate and utilize the Grants.gov environment. In it,
you will find detailed instructions for every step of the process from getting started and
registering to viewing, submitting, and tracking submitted applications.

Section I: Getting Registered

This is an overview of the steps to register to apply for grants through Grants.gov. You
will register either as an organization or as an individual.

Register Your Organization

Registering as an organizations means you will submit an application on behalf of a
company, state, local or tribal government, academia or research institution, nonprofit
organization, or any other institution.
STEP 1: Obtain a Data Universal Numbering System (DUNS) Number
STEP 2: Register with the System for Award Management (SAM)
STEP 3: Create a Username and Password with Grants.gov
STEP 4: Authorize the AOR
STEP 5: Track AOR Status

Register as an Individual
Registering as an individual means you will submit an application on behalf of yourself,
not representing an organization, government, or any other institution.
STEP 1: Find a funding opportunity individuals are eligible for
STEP 2: Enter a Funding Opportunity Number (FON)
STEP 3: Complete Registration Form

GRANTS.GOV 14.1 1
Register Your Organization
Review this section if you are submitting a grant on behalf of a company, state, local or
tribal government, academia or research institution, nonprofit organization, or any other
institution.
If you are submitting an application as an individual, please go to the Individual
Registration section of the user guide.
If you have obtained your DUNS Number and SAM Registration information, then you
are ready to register for Grants.gov as an Organization applicant.
Note: Please remember that the system will prevent you from continuing the registration
process if a session is already active for your browser.
1. To register, select the Register link on the right hand side of the Global Banner.

2. On the Register page, you will be presented with three options. Click the
Register as an Organization Applicant button.

3. If you know your DUNS number, follow the on-screen instructions to enter your
DUNS and create an applicant username and password to complete the
registration process.

GRANTS.GOV 14.1 2
 If you have not obtained a DUNS Number and SAM Registration, the following
section describes these steps of the Organization Registration process. To begin
the registration process, select the Organization Registration link from the
Applicant menu.

GRANTS.GOV 14.1 3
Step 1: Obtain a DUNS Number
To register with SAM, your organization is first required to obtain a DUNS Number. A
DUNS Number is a unique nine-character identification number provided by the
commercial company Dun & Bradstreet (D&B). Your DUNS Number should be available
the next business day.

You will need the following information to request a DUNS Number:

Name of your organization
Organization address
Phone number of the organization
Name of the CEO/organization owner
Legal structure of the organization (corporation, partnership, proprietorship)
Year the organization started

GRANTS.GOV 14.1 4
 Primary line of business
Total number of employees (full and part time)
Note: As a result of obtaining a DUNS Number, you have the option to be included on
D&B's marketing list that is sold to other companies. If you do not want your
name/organization included on this marketing list, then request not to be listed when
you contact D&B.
Requesting a DUNS Number is not completed on the Grants.gov website. The following
steps below provide an overview to request a DUNS Number on D&Bs website:
1. Check to see if your Organization has a DUNS Number:
Prior to requesting a DUNS Number, you should investigate if your organization
already has a DUNS Number. Most large organizations, independent libraries,
colleges and research universities already have DUNS Numbers. Ask your
organization's chief financial officer, grant administrator, or authorizing official to
provide your organization's DUNS Number. Alternatively, you can determine if
your organization has a DUNS Number online by using the DUNS search.
2. Register for a DUNS Number:
If your organization does not have a DUNS Number, ask the chief financial
officer, grant administrator, or authorizing official of your organization to register
for a DUNS Number. It can be done online via web registration at
http://fedgov.dnb.com/webform. The process can take up to one business day to
complete. If your organization is located outside of the United States, you can
also request and register for a DUNS Number online via web registration.

GRANTS.GOV 14.1 5
Step 2: Register with SAM
The System for Award Management (SAM) is a government-wide registry for vendors
doing business with the federal government which requires annual renewal. SAM
centralizes information about grant recipients and also provides a central location for
grant recipients to change organizational information. Grants.gov uses SAM to establish
roles and IDs for electronic grant applicants.

SAM registration is not completed on the Grants.gov website. Once the SAM
Registration is complete, you must return to Grants.gov to continue registration and
establish yourself as an Authorized Organization Representative (AOR). Only an AOR
is authorized to submit grant applications for your organization.
To register with SAM:
1. Visit the System for Award Management website at http://www.sam.gov/.
2. Follow the online instructions to create a user account and register (or update, if
applicable) your entitys SAM account.
The online registration takes about 30 minutes to complete, depending upon the size
and complexity of your organization. Once your SAM registration is active, you can
return to Grants.gov and complete registration. It takes seven to ten business days
before your SAM Registration activate. SAM registration must be renewed annually. If
you are updating or renewing your registration, it takes approximately 24 hours to
activate.

GRANTS.GOV 14.1 6
Register Your Organization: SAM Registration Worksheet
General Information
Enter information into all fields with a green required data box placed next to the
line. You will be unable to submit your registration online unless all of the mandatory
information is provided. Additional information about specific fields is listed below. To
register, fill out the following information.
Cage Code
For U.S. applicants do not enter a Cage Code. One will be assigned.
For foreign applicants, follow the instructions in SAM.
Legal Business Name
Enter the name of the business or entity as it appears on legal documents.
Business Name
Enter the name of the organization/entity which is applying for a grant.
Annual Revenue
For some organizations/entities, this can be an annual budget.

Type of Organization
In this section, indicate whether the organization/entity is Tax Exempt or Not. Indicate
what type or how the organization is recognized. Use Other if the organization does
not fit in the designated categories.
Owner Information
Fill in if a sole proprietorship.
Business Types
As indicated, check all that apply. Check the ones that are the closest description
to your organization. Most grant applicants can use Nonprofit Institution plus
any other type that may fit the description. (The listing is being revised to include
grant applicants business types.)
Party Performing Certification
Enter information only if the organization has a certification from SBA. Most grant
recipients and applicants do not fall into this category.
Goods and Services
This is mandatory. It will require the grant applicant/recipient to look up a code
and enter the ones that best fit the type of services the organization provides. It is
not required to fill-in all the spaces provided for the codes.
NAICS Code
This is mandatory. Follow the instructions.

GRANTS.GOV 14.1 7
SIC Code
This is mandatory. Follow the instructions.
Financial Information
The Tax Identification Number information will be validated at IRS.
Registration Acknowledgement and Point of Contact Information
Enter information into all fields with green required data box placed next to
the line. You will be unable to submit your registration online unless all of the
mandatory information is provided. Additional information about specific fields is
listed below.
SAM Point of Contact
This is mandatory. Enter the name of the person that knows and acknowledges
that the information in the SAM is current, accurate and complete. This individual
is also responsible for annual SAM renewal. The Primary and the alternate POC
are the only people authorized to share the information with the SAM Assistance
Center personnel. These individuals are also responsible for the annual SAM
renewal. An email address is required. An alternate is also required for
registration.
Government Business Point of Contact
This is not mandatory.
Electronic Business Point of Contact
This is mandatory. The E-Business Point of Contact (E-Biz POC) is the individual
designated by your organization who will become the sole authority within the
organization to designate, or revoke, an individuals ability to submit grant
applications on behalf of his organization through Grants.gov. Your emails
address and phone number is required. An alternate is also required for
registration. The Grants.gov E-Biz POC will have the responsibility of assigning
the "Authorized Applicant" role to all who register to submit applications for their
organization. The E-Biz POC will receive an email each time someone registers
with Grants.gov to be able to submit applications on behalf of their organization.
The E-Biz POC will need to log in to the E-Biz POC section of Grants.gov and
manually assign the "Authorized Applicant" role to designate someone as an
Authorized Organization Representative (AOR)."
Past Performance Point of Contact
This is not mandatory.
Marketing Partner ID (MPIN)
This is mandatory - This is a self-defined access code that will be shared with
authorized electronic partner applications. The MPIN will act as your password in
other systems. The MPIN must be nine positions and contain at least one alpha
character, one number and no spaces or special characters. The E-Biz POC

GRANTS.GOV 14.1 8
 designated by your organization will need to know the MPIN to log in to
Grants.gov.
Registration Notification
If your registration was submitted successfully, then you will receive an email
welcoming you to SAM. It will take up to three to five business days or up to two
weeks before your SAM Registration becomes active. If you are updating or
renewing your registration information it will take approximately 24 to 48 hours to
become active.

GRANTS.GOV 14.1 9
Step 3: Create a Username & Password
To safeguard the security of your electronic information, Grants.gov requires all users to
create an account in the Grants.gov system. The user must verify they are able to
obtain a username and password. This process confirms the identity of the Organization
applicant.
Before you can create your Grants.gov Organization username and password, your
SAM registration must be complete and active.
To create a username and password:
1. From the Applicant menu, select the STEP 3: Username & Password link.

2. Click on the red Have the DUNS? Get Registered button on the STEP 3:
Username & Password page.
3. Enter your organizations DUNS or DUNS+4 Number on the Register with
Grants.gov page. Once complete, click the Register button.

GRANTS.GOV 14.1 10
 Note: The system will prevent you from continuing the registration process if a
session is already active for your browser.
4. You will be directed to the Applicant Registration page where you will be
prompted to complete the online form. All fields with a red asterisk (*) are
required.
When entering an email address, please keep in mind that all correspondence
with Grants.gov will be sent to that email address.
For the Secret Question/Answer fields, enter a question only you would be able
to answer and will be able to remember in the future. The password you choose
must contain at least eight (8) characters including: at least one (1) uppercase
letter (A-Z); at least one (1) lowercase letter (a-z); at least one (1) number (0-9);
and at least one (1) special character (e.g. ! @ # $ % ^ & *).
5. When you have completed the form, click on the Continue button.

6. A confirmation screen will display. If you have changes you would like to make,
click the Edit button and the form will return to a screen where you can make
changes. If you have no changes, click the Submit button.

GRANTS.GOV 14.1 11
 7. A message will display that you are successfully registered. To continue to the
Applicant Login screen, click the Continue button.
If you dont receive the successful message, another message will appear stating
what issue needs to be addressed with the form. Simply correct the error and
click the Submit button until you receive the successful message.

After you have created an account with Grants.gov, the E-Biz POC listed on your
organization's SAM registration will receive an email notification stating that you
have registered. You will also receive a copy of this email. The E-Biz POC will
need to log into the E-Biz POC section of Grants.gov and assign the Authorized
Applicant role to you.

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Applicant Login
The Organization applicant can log in to view their AOR status and their most recently
submitted applications. To log in, click on the Login link in the upper-right of the
Grants.gov Global Banner.

The login screen will appear and you will need to log in with your username and
password to continue.

GRANTS.GOV 14.1 13
Once logged in, the Applicant Center screen will display your AOR status in the left
navigation. You will NOT be able to submit applications until the E-Biz POC has
completed the authorization of your Grants.gov profile.

Once you have been granted with AOR status, when you log in, the Applicant Center
screen will display as below.

GRANTS.GOV 14.1 14
I Forgot My Password/Unlock My Account (Organization)
In the event that you forget your password, you can obtain a new password from the
Applicant Login page.
From the Login page that defaults to the Applicant tab, select the I Forgot My
Password/Unlock My Account link.

You will be directed to the I Forgot My Password/Unlock My Account page. Enter

your username and click the Submit button.

You will be directed to the I Forgot My Password/Unlock My Account page. Enter the
answer to your secret question and then click the Submit button to reset your
password.

GRANTS.GOV 14.1 15
Once your answer is validated you will be directed to enter a new password. Type a
new password in the Enter New Password box, enter it again in Confirm Password, then
click the Submit button.

Once you have reset your password, and the confirmation entry matches it, the system
displays a message indicating the password change. It sends an email to the address
you registered, notifying the password change.

GRANTS.GOV 14.1 16
Alternatively if you forget the answer to your secret question, you can select the link
Forgot Your Secret Answer?

To obtain a system-generated password, click the Email My Password button. The

password will be sent to the email address on file with Grants.gov.

GRANTS.GOV 14.1 17
I Forgot My Username (Organization)
In the event that you forget your username, you can obtain your username from the
Applicant Login page. Go to the Applicant Login page and select the I Forgot My
Username link.

Click the I am registered as an Organization AOR radio button. Then enter the email
and DUNS Number you used when you registered with Grants.gov.

GRANTS.GOV 14.1 18
Once you have entered the email and DUNS Number you used when you registered
with Grants.gov, click the Submit button: the system then displays a message, An
email has been sent with your username.

If you are an Applicant registered on behalf of an Organization and do not know the
email or DUNS Number associated with your Grants.gov registration, you should
contact the E-Biz POC for your organization. The E-Biz POC will be able to log in to
their account and give you your username. With your username you will be able to
follow the instructions for I Forgot My Password/Unlock My Account and will have the
ability to reset your password.

GRANTS.GOV 14.1 19
Step 4: Authorize the AOR
Prior to submitting grant application packages, representatives of your organization
need to register to submit on behalf of your organization. Your organization's E-
Business Point of Contact (E-Biz POC), identified during SAM registration must
authorize someone to become an Authorized Organization Representative (AOR). This
safeguards your organization from individuals who may attempt to submit grant
application packages without permission. Only one E-Biz POC is assigned per each of
an organizations DUNS Number. If your organization only has one DUNS Number, then
there will be only one E-Biz POC for your organization.
Note: In some organizations, a person may serve as both an E-Biz POC and an AOR,
in this case you will need to perform this step and approve yourself as an AOR. If you
are the E-Biz POC and want to submit applications on Grants.gov, you will need to
register with Grants.gov as an AOR, using an alternate email than the one used in
correlation with the E-Biz POC, and authorize yourself as an AOR.
Grants.gov has developed an E-Biz POC Registration checklist to help authorize your
organizations AOR. The Registration Checklist is a PDF document, which you may
review on-screen or print and retain for future reference.

GRANTS.GOV 14.1 20
To Reassign Roles:
1. To login as an E-Biz POC, select the Login link in the Global Banner. Then, select
the E-Biz POC tab and enter your DUNS number and password. If you are an AOR
with the E-Biz role, you can also log in under the Applicant tab.

2. From the Applicant Center page, select the Manage Applicant link. If you logged
in as an AOR, you will be prompted to enter an MPIN password.
3. From the Manage Applicant screen, you can search for the applicant by entering
their UserID, Last Name, or First Name in the Search By box.
4. Click on the specific row of the Applicant for whom you want to assign the
Authorized Applicant role. The row will become highlighted.
5. Click the Reassign Roles button. This will take you to the Reassign User Roles
screen.

GRANTS.GOV 14.1 21
6. Select the Authorized Applicant role in the Remaining Roles box, then click the
single or double arrow pointing toward the Current Roles box.

7. To save your changes, click the Continue button: the applicant is now authorized to
submit applications on Grants.gov (or, to cancel your changes, click Cancel
Reassign).
The E-Biz POC can also deactivate an applicant and revoke E-Biz POC roles from
AORs as desired. When you revoke E-Biz POC role, you are removing the
permissions of an AOR to act as an E-Biz POC.

GRANTS.GOV 14.1 22
To Deactivate an AOR:
1. From the Manage Applicants screen, search for the Applicant by entering their
UserID, Last Name, or First Name in the Search By box.
2. When the system returns a list of Applicants, click the row of the Applicant to be
deactivated: the system highlights the row.
3. Click the Deactivate Applicant button.

GRANTS.GOV 14.1 23
4. Click the Deactivate User button to deactivate the user: the user will show a status
of Inactive on the Management Applicant screen (or, if you decide not to deactivate
the user, click the Cancel button).

GRANTS.GOV 14.1 24
To Revoke E-Biz POC Role
1. From the Manage Applicants screen, search for the Applicant by entering their
UserID, Last Name, or First Name in the Search By box: the system returns a list of
Applicant records meeting the criteria.
2. Click the row of the Applicant whose E-Biz POC role you want to revoke: the system
will highlight the selection.
3. Click the Revoke E-Biz POC Role button. The Remove E-Biz User Role
Confirmation screen is displayed.

4. Click the Remove E-Biz Role button to the revoke the users E-Biz Role (or, if you
decide not to remove the E-Biz role, click the Cancel button).

GRANTS.GOV 14.1 25
E-Biz POC Login
To login is as an E-BIZ POC, you are required to enter the MPIN associated with the
account. The MPIN will be validated against the SAM data in the database.

If the MPIN cannot be validated in SAM, an error message will be displayed.

E-Biz POC Change My Password

To change your password, select the Change My Password link on the E-Business
Point of Contact Login screen or on the right navigation when you are logged in. Enter
your DUNS Number, current password, new password and confirm the new password.
Your password must contain at least eight (8) characters including: at least one (1)
uppercase letter (A-Z); at least one (1) lowercase letter (a-z); at least one (1) number (0-
9); and at least one (1) special character (e.g. ! @ # $ % ^ & *).

GRANTS.GOV 14.1 26
E-Biz POC I Forgot My Password/Unlock My Account
On the E-Business Point of Contact Login screen, select the I Forgot My
Password/Unlock My Account link and then enter your DUNS Number. Click the
Email My Password button. The system will email a new password to the email on file
with Grants.gov.

If there is a missing email address for the E-Biz POC, an error message will be
displayed.

GRANTS.GOV 14.1 27
E-Biz POC View Profile
To review and verify the information on file is current, select the View E-Biz Profile link
in the left navigation.

You will be presented with the information on file with SAM. To update the information
shown within the E-Biz POC/applicant profile, the E-Biz POC must visit the SAM
website.
The SAM information must be updated annually to maintain an active Grants.gov
registration. Changes may take up to 48 hours to update on the Grants.gov system. If
the E-Biz POC changes, to access the E-Biz POC functionality the E-Biz POC will must
enter a valid MPIN.

GRANTS.GOV 14.1 28
E-Biz POC View SAM Expiration Date
The E-Biz POC can view the SAM Expiration Date. If the SAM registration has expired,
the system will display Deactivated instead of the expiration date for a DUNS
deactivated in SAM.

When an application is submitted, the SAM Registration status of the applicant

organization will be validated against the information that is in SAM. If there is a
discrepancy between the data in Grants.gov and the data in SAM, SAM will be
considered correct and the data stored by Grants.gov will be updated

GRANTS.GOV 14.1 29
Step 5: Track AOR Status
Applicants can track their AOR status by logging in to their Applicant account.
1. Log in to Grants.gov using the username and password you created in Step 3 of
the Organization Registration process. For log in instructions, review the
Applicant Login section of this user guide.
2. Ensure your applicant information is correct by selecting the Manage Profile link
in the Global Banner. From the Manage My Profile page, you can view and
update your profile. To make any updates, you must enter your password.

3. Check your AOR Status in the Grant Applicant Center welcome box.

Note: Once approved, you will be able to submit applications, check your application
status, change your password, and manage your profile. Also, if you know the MPIN
for your organization, you can utilize the E-Biz POC tools.
In the E-Biz POC Tools section, you can manage applicants, view the E-Biz profile
and check the application status for your entire organization.

GRANTS.GOV 14.1 30
Register as an Individual
To safeguard the security of your electronic information, Grants.gov requires that all
users register an account in the Grants.gov system. You must register as an individual if
you are applying for a grant on your behalf and not on behalf of a company; state,
local or tribal government; academic institution; or other type of organization.
To access the account the user must verify that they are able to obtain a username and
password. This process determines that someone really is who he or she claims to be.
Individuals do not need a DUNS Number to register to submit applications. The system
will generate a default value in that field.
Note: To register as an Individual, you will need to obtain the Funding Opportunity
Number (FON) for a grant application that you intend to apply for. Please be sure it is an
opportunity that an Individual registrant is eligible to apply for.
Please remember that the system will prevent you from continuing the registration
process if a session is already active for your browser.
If you are submitting an application on behalf of an organization, please review the
Register as an Organization section.

Step 1: Enter Funding Opportunity Number

1. Select Register on the right hand side of the Global Banner. This will take you to
the Register screen.

2. On the Register screen, click the Register as an Individual Applicant button.

GRANTS.GOV 14.1 31
 3. This will take you to the Register with Grants.gov screen where you will need to
enter the FON of an Individual opportunity; then, click Register.

GRANTS.GOV 14.1 32
Step 2: Complete Registration Form
Once you enter a valid FON, you will need to complete a profile. When entering an
email address, please keep in mind that all correspondence with Grants.gov will be sent
to that email address. For the Secret Question/Answer fields, enter a question only you
would be able to answer and will be able to remember in the future. The password you
choose must contain at least eight (8) characters including: at least one (1) uppercase
letter (A-Z); at least one (1) lowercase letter (a-z); at least one (1) number (0-9); and at
least one (1) special character (e.g. ! @ # $ % ^ & *). When you have completed the
form click the Continue button.

GRANTS.GOV 14.1 33
On this screen you will need to validate your information. If you need to change your
information, click the Edit button. If your information is correct as entered, click the
Submit button.

You will see a message at the top of the screen that will read You are successfully
registered. To continue to the Applicant login page, click the Continue button on the
bottom of the page. If you dont receive the successful message, another message will
appear stating what issue needs to be addressed: correct the error or contact the
Contact Center for further assistance.

GRANTS.GOV 14.1 34
When you have successfully registered, the system will send you an email letting you
know you are authorized to apply for grant opportunities as an Individual.
From: DoNotReply@grants.gov [DoNotReply@grants.gov]
Sent: Thursday, December 06, 2014 4:15 PM
To: Jane Doe
Subject: Grants.gov Authorization

You are now authorized to submit grant applications through Grants.gov. Click
http://training.grants.gov/web/grants/applicants.html for instructions on how to apply
for grants.

Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726
24 hours a day, 7 days a week. Closed on federal holidays.

PLEASE NOTE: This email is for notification purposes only. Please do not reply to
this email for any purpose.

GRANTS.GOV 14.1 35
I Forgot My Password/Unlock My Account (Individual)
In the event that you forget your password, you can obtain a new one from the
Applicant Login page. Go to the Applicant Login page and select the link for I Forgot
My Password/Unlock My Account.

Next, enter your username and click the Submit button.

GRANTS.GOV 14.1 36
You will be directed to the reset your password. Enter the answer to your secret
question and then click the Submit button to reset your password.

Once your answer is validated, you will be directed to enter a new password.
Enter a password, enter it again into the Confirm Password field, then click the Submit
button.

GRANTS.GOV 14.1 37
Once you have reset your password, a message will appear saying Password has
been changed, which will inform you that your password was reset successfully. You
will also receive a notification email.

Alternatively, if you forget the answer to your secret question, you can select the Forgot
Your Secret Answer? link.

GRANTS.GOV 14.1 38
To obtain a system generated password, click the Email My Password button. The
password will be sent to the email address on file with Grants.gov.

I Forgot My Username (Individual)

In the event that you forget your username, you can obtain your username from the
Applicant Login page. Go to the Applicant Login page and select the link I Forgot
My Username.

GRANTS.GOV 14.1 39
Please select I am registered as an Individual. Once you select what type of applicant
you are then enter the email you used when you registered with Grants.gov.

Once you have entered the email you used when you registered with Grants.gov, click
the Submit button. After clicking Submit, you will see a message stating An email was
sent with your username.

NOTE: If you are an Applicant registered as an Individual and do not know the email
address you used to register with Grants.gov, re-register as an Individual with your
FON.

GRANTS.GOV 14.1 40
Section II: Find and Apply
In this section, you can find step-by-step instructions to find grant opportunities,
download templates, apply for grants, track application status, and sign up for email
subscriptions to receive email alerts about new and modified grant opportunities.

GRANTS.GOV 14.1 41
Global Banner and Footer
The Global Banner and Footer are displayed on every screen of the Grants.gov
website. The Global Banner contains the Grants.gov logo, common links that will
change whether the user is logged in or out of the system, a navigation menu, and a
Global Search box to look up Grant Funding Opportunities and site content information
by keyword.
The following figure displays the Global Banner links and menu from a public view or
when a user is not logged in.

The following figure displays the Global Banner link and menu when an Individual
Applicant, Organization Applicant, or Grantor is logged in. The common links at the top
of the Global Banner change to include Change Password and Manage Profile links.

The Grants.gov Footer provides links to RSS Feeds, XML Extract, and external Grant-
related sites the Grants.gov blog, Twitter page, and a link to Adobe Reader. The blog,
Adobe Reader and Twitter links direct you away from Grants.gov and open these sites
in a separate browser window. Grants.gov will remain available in its current browser
session. The footer also provides the Grants.gov phone number and IT Support email.

GRANTS.GOV 14.1 42
Search from the Global Banner
From any Grants.gov screen, users can perform a keyword search for funding
opportunities or website content.

Grant Opportunities Search

To perform a keyword search for Grant Funding Opportunities, from the Global Search,
select Grant Opportunities, enter a keyword, and click on the Go button. You will be
directed to the Search Grants screen. The search results based on the keyword will
display.

Site Content Search

To perform a keyword search for Site Content from the Global Banner Search, select
Site Content, enter a keyword, and click the Go button.
You will be directed to the Search Site screen. This search allows users to locate
Grants.gov information including FAQs, S2S, technical documentation, and user guides.
The search results based on the keyword will display.

Users can filter the results by selecting an option from the left menu bar. The following
illustration shows filtering options for site search results based for grants overview.

GRANTS.GOV 14.1 43
If another key word is entered into the search, the previous results will not be shown.

For a list of operators you can use to assist in your search, click on the Search Tips
link. You will be directed to the Search Tips page.

GRANTS.GOV 14.1 44
High Function Home Page
The Find Open Grant Opportunities section in the Grants.gov home page enables
you to search for grants at a high level.
Under the Find Open Grant Opportunities section, the Newest Opportunities tab
opens by default. If youre working on another tab on the home page, you can click
Newest Opportunities to return. The top 25 newest opportunities results will be
displayed. If youd like to view all the newest opportunities created, click on the View
More link.

GRANTS.GOV 14.1 45
To conduct a search for opportunities by categories, go the Browse Categories tab
under the Find Open Grant Opportunities section. A grid with all categories with
funding opportunities will appear.

To conduct a search for opportunities by agencies, select the Browse Agencies tab
under the Find Open Grant Opportunities section: the page will display a grid showing
all federal agencies offering grant opportunities.

GRANTS.GOV 14.1 46
To conduct a search for opportunities by entities eligible to receive opportunities, select
the Browse Eligibilities tab under the Find Open Grant Opportunities section. The
system will display a grid showing all entities eligible to apply for opportunities. A count
of all opportunities for which the entity is eligible, given in parentheses, accompanies
each entity.

GRANTS.GOV 14.1 47
Find Grant Opportunities
Grants.gov has been designed to help you search for grant opportunities throughout the
federal government. You have two options: Search Grant Opportunities online and in
real time, or receive email alerts detailing new grant postings.
There are two ways to find grant opportunities on Grants.gov. One way to search for
grants is to search for a specific Grant Opportunities number from the top right side of
Global Banner and click the Go button. The other way is to select Search Grants from
the Global Banner.

GRANTS.GOV 14.1 48
Once on the Search Grants page, you can refine your search results by selecting any
of the following facets: Basic Search Criteria, Opportunity Status, Funding Instrument
Type, Eligibility, Category, and Agency.
Note: The facets selected to refine the search are displayed at the top of the search
results.

The Search Tips and Export Results links are located towards the top right of each
Search Grants page. The Search Tips link will direct you to the Keyword Search Tips
page, and the Export Results link will export the current Search Grants results in a
CSV format.

GRANTS.GOV 14.1 49
The Search Tips page provides suggestions and examples using words, phrases, and
operators to further narrow down Keyword Search results.

GRANTS.GOV 14.1 50
View Grant Opportunity
By clicking on a Funding Opportunity link, from the Search Grant results list, you can
view a grant opportunity. The View Grant Opportunity page details important
information related to the opportunity, broken into four tabs: Synopsis Details, Version
History, Related Documents, and Application Package.
On each of the tabs, you have the ability to print information related to the opportunity.

GRANTS.GOV 14.1 51
Once you click on the Print Synopsis Details link, a printer-friendly version of the
Synopsis Details are displayed.

The print version for each tab (Synopsis Details, Version History, Related
Documents, and Application Package) is displayed in a similar manner.

GRANTS.GOV 14.1 52
Forms Menu
The Forms menu contains active Federal Forms for creating Grant Application
packages. The Forms menu provides links to the Form families, Retired Forms, and the
Forms Process.

GRANTS.GOV 14.1 53
Training and Production environments require users to open and save PDF forms using
Adobe Acrobat Reader. Forms cannot be accessed via the internet browser.

NOTE: Save and Download behavior may differ based on which browser is being used
to download the PDF. Please use your browser Help icon for assistance with
downloading files to your computer. Some browsers ask you to specify the location to
save the file once you click to download. Other browsers automatically save to your
default download location.
For help with downloading Form PDFs, please refer to Application Package and PDF
Download Help.

Planned Forms
An Enhanced Forms Repository is located in the Training environment, which displays
Planned and In Progress forms.
The Training forms repository pages display In Progress Status and Target
Production Date columns. In addition, Training and Production environments require
users to download and save PDF forms on to their computer prior to opening.

GRANTS.GOV 14.1 54
Retired Forms
The Retired Forms page displays retired forms in Grants.gov, This page displays Date,
Ownership, Name (of the form), Schema Name and Retired Versions of each form.

GRANTS.GOV 14.1 55
Download Application Packages
You can download and complete an application at any time, but to submit the
application you must be registered with Grants.gov. Before applying for a grant, the
steps below must be completed. You will not be able to submit applications if all the
steps listed below are not complete.
Download the Application Viewer: Adobe Reader
Register with Grants.gov

Application Package and PDF Download Help

Save and Download behavior may differ based on which browser is being used to
download the PDF. Please use your browser Help icon for assistance with downloading
files to your computer. Some browsers ask you to specify the location to save the file
once you click to download. Other browsers automatically save to your default
download location. Below are helpful links for Microsoft Internet Explorer (IE), Google
Chrome, Mozilla Firefox, and Apple Safari.
Microsoft IE Help
http://windows.microsoft.com/en-us/internet-explorer/download-files#ie=ie-10-win-7
Google Chrome Help
https://support.google.com/chrome/topic/14681?hl=en&ref_topic=3434353
Mozilla Firefox Help
https://support.mozilla.org/en-US/kb/find-and-manage-downloaded-files

Apple Safari Help

http://support.apple.com/kb/PH4973

GRANTS.GOV 14.1 56
To Download an Application Package (Single- or Multi-
Project)
These download instructions begin from the View Grant Opportunity page. Grants.gov
provides two search methods to arrive at the View Grant Opportunity page, so please
review the Find Grant Opportunities section or the Alternate Search and Download
Application Package section for instructions on navigating to the View Grant Opportunity
page.
Awarding agencies can post single-project and multi-project application packages in
Grants.gov. The steps to download either type of application package share the first five
steps, and then differ at the sixth step. To download either a single- or multi-project
application package, follow steps 1-5 below, then navigate to the subsequent single- or
multi-project download instructions.
1. To download an application and its instructions, select the corresponding Select
Application Package to Download link under the Actions column.

2. Review the on-screen information to confirm you are downloading the correct
application package.
3. Decide whether to enroll in automated email notifications. These emails notify
you when the application package you downloaded are changed and republished
on Grants.gov by the awarding agency.
To Enroll: Enter your email address in both the Email and Confirm Email
fields, then click the Submit button.
To Not Enroll: Select the No, I do not wish to provide my email address
option, then click the Submit button.

GRANTS.GOV 14.1 57
 Warning: If you choose not to enter your email address and the application
package is deleted or modified by the awarding agency, you may receive a
rejection notice upon submitting the application package.
4. A message will appear on-screen confirming your decision either to register for
the notifications or to elect not to receive the change notifications.
5. To view the Download Application Instruction, click on the Download
Application Instruction link. Thoroughly review the Application Instructions.

6. Follow the instructions based on whether you are downloading a single-project or

multi-project application package:
Multi-Project: Link 2 is Link to Agency Multi-Project System
Single-Project: Link 2 is Download Application Package

GRANTS.GOV 14.1 58
To Download a Multi-Project Application Package
These instructions to download a multi-project application package follow immediately
from steps 1-5 of the To Download an Application Package (Single- or Multi-
Project) instructions.
1. Select the Link to Agency Multi-Project System link from the Application
Package tab on the View Grant Opportunity page.

2. The system will open the Federal awarding agencys external multi-project
system website. Note: This website is external to Grants.gov and will open in a
separate browser window.
3. Follow the instructions provided on the awarding agencys website.

GRANTS.GOV 14.1 59
To Download a Single-Project Application Package
These instructions to download a single-project application package follow immediately
from steps 1-5 of the To Download an Application Package (Single- or Multi-
Project) instructions.
1. Select the Download Application Package link. You will be directed to open or
save the Application Package PDF to your computer.

2. There are several options for opening and saving an application package.
Review options a. through d. below.

GRANTS.GOV 14.1 60
 a. To open the application package, click Open and the application package
will open in Adobe Acrobat Reader.

GRANTS.GOV 14.1 61
 b. To save the application package, click Save and the file will be saved to
the default download location on your computer.

c. To save the application package, click Save as and browse to the location
where you would like to store the application package on your computer or
network and enter the name of the application in the File Name field a
specific location on your computer and click Save.

GRANTS.GOV 14.1 62
 d. To save the application package to your default download location and
have it to automatically open in Adobe Acrobat Reader, click Save and
open and the file will be saved and automatically open.

GRANTS.GOV 14.1 63
 3. To view the Application Package, open the PDF file that you saved to your
computer. An example is given in the following illustration.

GRANTS.GOV 14.1 64
Alternate Search and Download an Application Package Process
Users can download an application package by searching with a CFDA Number, FON,
or Funding Opportunity Competition ID. Follow the steps below to download an
application package.
1. Hover your mouse pointer over the Applicants tab.
2. Select the Apply for Grants link.

3. Click the Download Application Package button.

4. Enter the CFDA Number, FON, or Funding Opportunity Competition ID in the

appropriately labeled field, then click the Search button.

GRANTS.GOV 14.1 65
 5. In the search results, click the Funding Opportunity Number link to access the
View Grant Opportunity page for the funding opportunity you wish to download.
Note: If you do not know the FON or CFDA Number for the grant for which you
want to apply, review the Find Grant Opportunities section of this user guide.

GRANTS.GOV 14.1 66
Apply for Grants Overview
By downloading a grant application package, you can view it offline, giving you the
flexibility to complete the application when and where you want. You can also route it
through your organization for easy review. Before you apply, remember you must be
registered, and it is helpful to have the FON and/or CFDA Number of the desired grant.
If you dont have a FON and or CFDA Number, you can obtain this from the Search
Grants menu to search for this information. Once those steps are complete, you will be
ready to download the application package and begin the four-step process to apply for
a grant.

Step 1: Download a Grant Application Package and

Instructions
You can find the grant application package from your search results on Grants.gov.
From your search results, select the opportunity you wish to apply for. When you are
looking at the Opportunity, you can select the Application Package tab. In the next
screen, you will be able to access the application package and instructions. Or you can
enter the FON and/or CFDA Number into the Download Application Package screen.
To view the application package, you will need to install a compatible version of Adobe
Reader. See the section Download Application Packages above for more details.
Note: You must save the package to your computer before you will be allowed to
access the file.

Step 2: Complete the Downloaded Grant Application

Package
Once you have downloaded the application package, you can complete it offline, share
the document within your office and complete it at your own pace. Instructions are
available to assist you on the application package cover page to explain how to open
and use the forms in the application package. Also, you will have direct access to the
agency application instructions, which will include all the necessary information on what
is required for your submission. See the section Complete an Application below for
more details.
Note: Save your application to your computer, storage device, or network drive as
changes are NOT automatically saved. Additionally, Grants.gov recommends
applicants submit their completed application packages for all funding opportunities at
least 24-48 hours before the Closing Date.

Step 3: Submit a Completed Grant Application Package

Using the username and password you entered when you registered with a Grants.gov,
you can submit your application package. To submit your application, you must already
be registered in Grants.gov, your organization's SAM registration must be current if you
registered as an organization applicant, and you will need to have already completed
the application package using Adobe Reader. To check for errors as you complete your

GRANTS.GOV 14.1 67
application package, click the Check Package for Errors button. The Save & Submit
button on the application package cover page will only become active after you have
completed all required forms, attached all required documents, saved your application
package, and your package is free from errors. Click the Save & Submit button once
this process is complete and you are ready to send the completed application to
Grants.gov.
On the application verification and signature page, click Sign and Submit Application
or you can click Exit and be returned to the application. If you are not already
connected to the Internet, you will be directed to do so and will need to log in to
Grants.gov using your username and password. After you have clicked the Sign and
Submit button on the summary page, your application package will automatically be
uploaded to Grants.gov. A confirmation screen will appear once the upload is complete.
Note: A Grants.gov tracking number will be provided at the bottom of this screen, as
well as the submissions date and time stamp. Record this number so that you may
refer to it should you need to contact the Contact Center for assistance.
Helpful Hints All passwords are case sensitive. If the Save & Submit button is not
active, please check to be sure you have:
Completed all mandatory fields (mandatory fields are yellow with a red border) in
all mandatory forms and moved them to the Mandatory Documents for
Submission box.
Clicked the Save button AFTER all documents have been moved to the
Mandatory Documents for Submission box.
Completed all mandatory fields in all optional forms that have been moved to the
Optional Documents for Submission box.
Closed all Internet browser windows.
If the Submit button is active and you are still unable to submit the form, make
sure that your computer meets the system requirements and you have Adobe
Reader installed.
If you are using a dial-up modem, it may take several minutes for the application
to upload and be submitted. It is recommended to use a high-speed Internet
connection or DSL connection. It will process the application faster.

Step 4: Track the Status of a Completed Grant Application

Package
Once an application has been submitted, you are able to check its status. Please refer
to the Track My Application section of this user guide for more details.

GRANTS.GOV 14.1 68
Completing an Application
Once you have downloaded the application and saved it to your computer, you do not
need to be online to complete the application. Follow the steps below to complete an
application package using Grants.gov.
1. Open the saved application.
2. Verify that the pre-entered information is for the grant opportunity for which you want
to apply. If the federal funding opportunity listed is not the opportunity for which you
want to apply, close this application package by clicking the Cancel button at the top
of the screen. You will then need to locate the correct federal funding opportunity,
download its application and then apply. If the federal funding opportunity listed is
the opportunity for which you want to apply, complete the application in its entirety
before submitting it.
Applications can be completed in their entirety offline; however, to submit an
application you will need to be connected to the Internet. You can save your
application at any time by clicking the Save button at the top of your screen. The
Save & Submit button at the top of the screen will not be functional until the
application is properly completed and saved. If you have any application specific
questions, contact the offering agency directly, using the contact information
provided on the application's cover page.

GRANTS.GOV 14.1 69
Cover Page
The cover page in the application package is the first page in the application package
which includes the Opportunity Title, Offering Agency, CFDA Number, CFDA
Description, Opportunity Number, Competition ID, Opportunity Open and Close Date,
and Agency Contact information. Also included on the cover page for you the applicant
to fill out are the Application Filing Name, Mandatory Documents and Optional
Documents.
Follow the steps below to complete the cover page of an application package.
1. Enter a name for the application in the Application Filing Name field.

GRANTS.GOV 14.1 70
 2. Open and complete all of the documents listed under Mandatory Documents,
as well as the relevant documents under Optional Documents.
The documents listed under Mandatory Documents and Optional Documents
may be predefined forms, such as SF-424, or documents that need to be
attached, such as a program background statement. Mandatory Documents are
required for this application. Optional Documents can be used to provide
additional support for this application or may be required for specific types of
grant activity. Reference the application package instructions for more
information regarding Optional Documents.
To open a form, click on the form name. It will jump to the first page of the form.
For Optional forms, tick first the box on the left of the form name
To remove an optional form, unselect the box on the left of the form name.
When you open a required form, the fields which must be completed are noted
by an asterisk and highlighted in yellow with a red border. Optional fields and
completed fields are displayed in white. If you enter invalid or incomplete
information in a field, you will receive an error message.
To exit a form within the application, click the Close Form button at the top of
the form you are filling out. Then to save your work, click the Save button (on
the cover page) to save your entire application.
Note: When you tab out of a required field without completing it, a message will
display informing you that it is required to fill out.

GRANTS.GOV 14.1 71
Forms
Forms are predefined and contain required and optional fields. You are encouraged to
complete the SF-424 Form first. The SF-424 form will populate certain fields on
additional forms in the package. For example, the SF-424 R&R Family form is shown
below

Instructions for completing the form are given on the next page.

GRANTS.GOV 14.1 72
Follow the steps below to complete forms contained within an application package.
1. When you open a required form, all required fields are noted by an asterisk and
sometimes highlighted in yellow with a red border.
2. Optional fields and completed fields are displayed in white.
3. You can select any field to enter the necessary information.
4. You can also use the Tab button on your keyboard to move from field to field.
5. If you enter invalid or incomplete information in a required field, you will receive
an error message upon leaving the field.
6. To save your work, click the Save button (on the cover page) to save your entire
application.

GRANTS.GOV 14.1 73
Attachments
In addition to forms, application packages may also require that you submit specific
documentation such as a program background statement. Specific instructions for
additional documentation will be included in the application package instructions.
Below describes how to submit and attach additional documentation (and review the
application package instructions) for an application package:
To open a form that requires you to attach a document:
1. Select the form to complete and click on the Move Form to Complete button.
2. Click on the Open Form button below the appropriate box.
3. To attach a document, click on the Add Attachment button. Depending on the
form, you may attach a PDF, Text document, or Word document. Below is an
example of the Attachment Form.

4. A window opens allowing you to select the document on your computer (or
network drive) you would like to upload.

GRANTS.GOV 14.1 74
 5. Select the document to attach. Click on the Open button. You will return to the
Attachments Form. The file name of the attachment will now appear in the form
on the line of which you selected Add Attachment.
6. Repeat this process until you have attached all of the necessary documents.

GRANTS.GOV 14.1 75
Attaching a Document within the Application Package
You may be required to submit attachments within forms. To attach documents to
specific questions on a form, follow the procedure.
1. When filling out a form requesting you to add attachments, click the Add
Attachment button.

2. After clicking on the Add Attachment button, a Browse window will open allowing
you to select the document on your computer (or network drive) to upload.

GRANTS.GOV 14.1 76
3. Once you have selected the document to attach, click the Open button. You will see
the attached file name in the field.
ATTENTION: Please only use special characters listed by the Grantor in the application
package set of instructions for creating attachment file names. Attachments that do not
follow this rule may cause the entire application to be rejected or cause issues during
processing. Also do not attach multiple documents with the same file name.
4. Repeat this process until you have attached all of the necessary documents.
5. Once you are finished, click the Save button at the top of the form to save your work.
ATTENTION: There is a paper clip icon in Adobe Reader forms on the left side of the
page in every application. You CANNOT attach documents with this function. Please do
not attach documents under this function as your application will be incomplete and
cause errors.

Deleting an Attachment within a Form

To delete an attachment within the form:
1. Go to the field you would like to delete the attachment from and click the Delete
Attachment button. (In the example below the user is deleting an attachment from
block 18.)

A Remove Attachment confirmation dialog box will appear.

2. Click the Yes button to delete the attachment.

GRANTS.GOV 14.1 77
Viewing an Attachment within a Form
1. To view an attachment within the form, go to the field you would like to view the
attachment from and click the View Attachment button. (In the example below
the user is viewing an attachment from block 18.)

A Forms Attachment dialog box will appear.

2. Click the Open this file radio button and click the OK button.

GRANTS.GOV 14.1 78
 3. When you are finished reviewing the document, close the document. It will
remain attached to the form.
Note: If you want to make any edits to an attachment, you will need to save the
attachment to your computer, make the edits, and save the document. Then you will
need to attach the new document to the form and delete the outdated attachment from
the form.

Saving Your Application

To save your application before submitting it to Grants.gov, click the Save button on the
cover page at the top of the screen.

Printing Your Application

To print your application, click the Print button on the cover page at the top of your
screen. Make sure your documents are in the Mandatory and/or Optional documents
submission box on the right of the application in order for your attachments to print.
The functionality to print all attachments within an application package, such as forms
for budget years and Senior Key Person (also known as form-in-form attachments) at
once is currently not available. Each attachment must be opened manually and printed
separately.
You may, however, print all forms open within the application, excluding attachments.
To open and print all forms within an application package, such as mandatory and
optional forms (excluding attachments) ensure that these forms have been moved to the
Forms for Submission Box (on the right side of the application package cover page) and
click the Open Form button. Once all forms are open and visible, click the Print button at
the top of the screen. All open forms will then be printed at once.

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Finalizing Your Application
Once you have completed all required documents and attached any required or optional
documentation, click Save to save your package. If errors are found, click the Check
Package for Errors button which will identify each error. Then correct each error. You
may click the Check Package for Errors button at any time while completing the
application to ensure that you have completed all required data fields.

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The Save & Submit button will become active after all errors have been resolved and
the package has been saved. Click the Save & Submit button and save the application
again. You are required to save the application at this point to begin the application
submission process.

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Once you have saved the application using the Save & Submit button, a dialog box will
appear and you will need to enter your Grants.gov username and password. Follow all
on-screen instructions for submission.

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Once you complete and submit your application, you will see a confirmation screen
explaining that your submission is being processed and a link will be provided to track
your application.
NOTE: It is important to retain the application tracking number that you receive in the
application submission confirmation screen and email to track your application. If the
agency assigns an agency-specific tracking number, you may receive an email with a
second tracking number from the agency that is offering the grant.
Page 1

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 Page 2

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Grants.gov will send email messages to advise you of the progress of your application
through the system. Here is an example of the email confirmation you will receive from
Grants.gov with the link to track your application status.
From: DoNotReply@grants.gov [DoNotReply@grants.gov]
Sent: Monday, December 08, 2014 1:54 PM
To: Jane Doe
Subject: GRANT00561512 Grants.gov Submission Receipt
Your application has been received by Grants.gov, and is currently being validated.
Your submission was received at Dec 14, 2015 01:54:34 PM EST

Validation may take up to 2 business days. To check the status of your application please click here
http://training.grants.gov/apply/checkSingleApplStatus.faces?tracking_num=GRANT00561512

Type: GRANT
Grants.gov Tracking Number: GRANT00561512

We will notify you via email when your application has been validated by Grants.gov and is being prepared for
Grantor agency retrieval.
DUNS Number: 0000000000000
AOR Name: Jane Doe
Application Name: AP Name CAL-A-TEST-RR2
Opportunity Number: CAL-A-TEST-1
Opportunity Name: CAL-A-TEST-1
https://trainingapply.grants.gov/apply/login.faces?cleanSession=1&userType=applicant

Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726
24 hours a day, 7 days a week. Closed on federal holidays.

PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.

GRANTS.GOV 14.1 85
Here is an example of the email confirmation you will receive when your application has
been validated and being prepared for agency retrieval.
From: DoNotReply@grants.gov [DoNotReply@grants.gov]
Sent: Monday, December 08, 2014 1:54 PM
To: Jane Doe
Subject: GRANT00561512 Grants.gov Submission Validation Receipt for Application

Your application has been received and validated by Grants.gov and is being prepared for Grantor agency
retrieval.
DUNS Number: 0000000000000
AOR Name: Jane Doe
Application Name: AP Name CAL-A-TEST-RR2
Opportunity Number: CAL-A-TEST-1
Opportunity Name: CAL-A-TEST-1
https://trainingapply.grants.gov/apply/login.faces?cleanSession=1&userType=applicant

Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726
24 hours a day, 7 days a week. Closed on federal holidays.

PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.

GRANTS.GOV 14.1 86
Here is an example of the email confirmation you will receive when your application is
being reviewed by the Grantor Agency.
From: DoNotReply@grants.gov [DoNotReply@grants.gov]
Sent: Monday, December 08, 2014 2:46 PM
To: Jane Doe
Subject: GRANT00561512 Grants.gov Grantor Agency Retrieval Receipt for Application

Your application has been retrieved by the Grantor agency.

Type: GRANT
Grants.gov Tracking Number: GRANT00561512
DUNS Number: 0000000000000
AOR Name: Jane Doe
Application Name: AP Name CAL-A-TEST-RR2
Opportunity Number: CAL-A-TEST-1
Opportunity Name: CAL-A-TEST-1
https://trainingapply.grants.gov/apply/login.faces?cleanSession=1&userType=applicant
We will notify you via email when your Grantor agency has assigned an Agency Tracking Number to your
application.

Thank you.
Grants.gov
If you have questions please contact the Grants.gov Contact Center:
support@grants.gov
1-800-518-4726
24 hours a day, 7 days a week. Closed on federal holidays.

PLEASE NOTE: This email is for notification purposes only. Please do not reply to this email for any purpose.

GRANTS.GOV 14.1 87
Track My Application
To track the progress of your application, access the Applicants section and select
Track My Application link under Applicant Actions. This will take you to the Track My
Application page.

Once on the Track My Application page, enter up to five Grants.gov tracking numbers,
one per line and click the Submit Tracking Number(s) button.
After you enter your Grants.gov tracking number(s) on the Track My Application page,
the results page will appear with a listing of the valid tracking numbers entered.
The information listed includes:
CFDA Number
Opportunity Number
Competition ID
Grants.gov Tracking Number
Date/Time Received
Status

GRANTS.GOV 14.1 88
 Status Date

GRANTS.GOV 14.1 89
Submission Name/Files
To download submitted applications or to view a list of forms and attachments of a
submitted application, log into the Grant Applicant Center and select the Check My
Application Status link.

The Check My Application Status page displays. Click the Search button to view the
results of your search. To review your search results in Excel, click the Export Data
button.

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View List of Forms and Attachments
Under the column header Submission Name/Files is a list of forms and attachment file
names. Click the link in the Submission Name/Files column to view the list of form(s)
and attachment(s) that were submitted.

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Download Zip File
Applicants can download applications only when the submitted application is in one of
the following statuses: Validated, Received by Agency, or Agency Tracking Number
Assigned.
Select a submitted application record from the search results, then click the Download
Application button to download a zip file of previously submitted applications.

GRANTS.GOV 14.1 92
Stay Connected
Email
Grants.gov is designed to allow users to register (subscribe) to receive email
notifications of new grant postings that meet specific criteria. To register to receive grant
postings that meet the needs of you or your organization, select the Manage
Subscriptions link in the upper right corner.
Once on the Manage Subscriptions page, there are several options to select from or
you may choose to unsubscribe from receiving email notifications.

All New Grant Opportunities

To receive email about all grants, on the Manage Subscriptions page select the
Subscribe to new grant opportunities link. The Subscription Services page will
appear and allow you to subscribe.

Saved Searches for Grant Opportunities

To be notified about grants with Advanced Criteria, on the Manage Subscriptions page
select the Subscribe to saved searches for grant opportunities link. The
Subscription Services page will appear and allow you to subscribe.

Specific Grant Opportunity Based on FON

To be notified about grants with a specific Funding Opportunity Number (FON), on the
Manage Subscriptions page select Subscribe to a specific grant opportunity link.
The Subscription Services page will appear and allow you to subscribe.

Unsubscribe
To unsubscribe, on the Manage Subscriptions page select Unsubscribe via our online
request form link. The Subscription Services page will appear and allow you to
unsubscribe from receiving emails. You will need to confirm your removal from the
subscription. An email will be sent to your registered email address. Select the link
enclosed in the email and the unsubscribe process will be completed.

GRANTS.GOV 14.1 93
Please Note: Email spam guards put in place by your internet service provider may
prevent you from receiving email notifications from Grants.gov. Check your spam guard
settings and or junk email box to make sure that a notification was not blocked or sent
to the incorrect folder.

RSS Feeds
To use RSS Feeds, from the Global Footer, select the RSS Feeds link. The RSS Feeds
page will appear. There are 4 available RSS Feeds for new or existing grant
opportunities by agency or category.

GRANTS.GOV 14.1 94