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    Task Delegation Matrix

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    Mahmoud Soliman
    Emad Al Jaouni and Abbas Mayahi are responsible for leading opportunities, bidding protocol, and client engagement plans. Saba Abushanab is responsible for publications, subscriptions, website surfing, business plans, and marketing support. Mahmoud Suleiman, Marwa Ezz Al Arab, and Samira ElKuishawi provide administrative support such as preparing documents, booking meetings, and updating systems. The matrix outlines the responsibilities of the business development team members at their company.

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    Task Delegation Matrix

    Uploaded by

    Mahmoud Soliman
    43 views2 pages
    Emad Al Jaouni and Abbas Mayahi are responsible for leading opportunities, bidding protocol, and client engagement plans. Saba Abushanab is responsible for publications, subscriptions, website surfing, business plans, and marketing support. Mahmoud Suleiman, Marwa Ezz Al Arab, and Samira ElKuishawi provide administrative support such as preparing documents, booking meetings, and updating systems. The matrix outlines the responsibilities of the business development team members at their company.

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    task delegation matrix.xlsx

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    Emad Al Jaouni and Abbas Mayahi are responsible for leading opportunities, bidding protocol, and client engagement plans. Saba Abushanab is responsible for publications, subscriptions, website surfing, business plans, and marketing support. Mahmoud Suleiman, Marwa Ezz Al Arab, and Samira ElKuishawi provide administrative support such as preparing documents, booking meetings, and updating systems. The matrix outlines the responsibilities of the business development team members at their company.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    43 views2 pages

    Task Delegation Matrix

    Uploaded by

    Mahmoud Soliman
    Emad Al Jaouni and Abbas Mayahi are responsible for leading opportunities, bidding protocol, and client engagement plans. Saba Abushanab is responsible for publications, subscriptions, website surfing, business plans, and marketing support. Mahmoud Suleiman, Marwa Ezz Al Arab, and Samira ElKuishawi provide administrative support such as preparing documents, booking meetings, and updating systems. The matrix outlines the responsibilities of the business development team members at their company.

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    Download as XLSX, PDF, TXT or read online from Scribd
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    MATRIX OF RESPONSIBILITIES

    BUSINESS DEVELOPMENT TEAM - Kuwait

    No. Tasks Responsibilities


    EJ AB SA MS MA SAM
    1.00 Lead/New Opportunity Log
    Lead contact entry
    Lead opportunity entry

    1.10 Bidding Protocol


    Stage 1:
    * Complete PAF and project Agenda
    * Create opportunity on Deltek
    * Complete detail fee/budget and competitor data if known
    * Call for stage 1 sign off
    * Attend sign off meeting Monthly report to GAH
    * Coordinate and insure MOM is circulate CEP update
    * Update stage status on Deltek Minutes for internal and external meetings
    * System update update system after submission
    Stage 2: BD meeting
    * Collect /purchase and circulate RFP Printing Materials for meetings
    * Update Project documents on the system when available
    Booking meeting rooms
    * Complete Risk ScoreCard provide SSH prochures
    * Call for stage 2 sign off Update Sharepoint opportunities folder
    Sending *Attend sign off meeting Sending emails and contacts with Clients
    *Coordinate appointment of Bid Manager Attend all stages sign off meetings and write meeting notes to be circulated
    * Coordinate and insure MOM is circulate Preparing opportunities to be raised for Monday call
    * Update stage status on Deltek
    *Create P code if Go
    * System update
    Stage 3:
    * High level review of Technical Proposal
    *Review of Financial Proposal
    *Call for stage 3 sign off
    * Attend sign off meeting
    * Update stage status on Deltek
    * Follow up on submission
    Stage 4:
    * Follow up on submission

    1.20 Client Engagement Plan (CEP)

    Update the inventory of potential new clients


    CEP Designations and engagement

    1.30 Publications
    Check MEED Portal and report
    Daily check of local newspapers
    Research on competitor project awards
    Social media (eg: Kuwait_projects, Nabd)

    Weekly check on official government gazette - Kuwait Al Yawm


    1.40 Subscriptions and Renewals:


    ENR Ranking
    Coordinate with markering dept on renewals
    Maintain date log
    WA Ranking
    Coordinate with markering dept on renewals
    Maintain date log

    1.50 Website surfing


    MEED Website
    Construction Week online
    MPW
    CSC
    MEW
    Kuwait Fund
    PAHW
    KOC
    KNPC
    Competitors websites: (Eg: recent awards, news, publications etc.)
    Gulf Consult
    KEO
    PACE
    Jazeera Consult

    1.60 Business Plan (update every 6 months)


    Live
    * Update opportunities
    * Update budget
    * Update commencement/Completion dates
    * Update Revenue
    High Propability
    * Update opportunities
    * Update budget
    * Update commencement/Completion dates
    * Update Revenue
    Focus
    * Update opportunities
    * Update budget
    * Update commencement/Completion dates
    * Update Revenue

    1.70 BD Budget
    Monitor (planned Vs Actuals)

    1.80 Marketing Support


    Ramadan gifts client list
    Conferences and exhibitions
    * Research
    *Coordinate with markering department on registration
    Client gifts, flowers etc.
    * Fill in Opex
    * Follow up on approval
    * Purchase if required
    Promotional Materials
    * Fill in Opex
    * Follow up on approval
    * Purchase if required
    Client Entertainment
    * Fill in Opex
    * Follow up on approval
    * Purchase if required

    Request of Company Profiles

    2.00 Expression of Interests, Prequalifications and Decline letters

    2.1 Expressions of Interests Letters


    Prepare of EOI letters
    Review of EOI letters
    Issue of EOI letters

    2.2 Requests for Prequalification Letters


    Prepare of Prequalificaion letters
    Review of Prequalificaion letters
    Issue of Prequalificaion letters

    2.3 Requests for Extension of Time Letters


    Prepare of EOT letters
    Review of EOT letters
    Issue of EOT letters

    2.4 Decline Letters


    Prepare of Decline letters
    Review of Decline letters
    Issue of Decline letters

    LEGEND

    EJ Emad Al Jaouni Head of Business Development


    AB Abbas Mayahi Deputy Head of Business Development
    SA Saba Abushanab Business Development Officer

    MS Mahmoud Suleiman Senior Administrator

    MA Marwa Ezz Al Arab Project Administrator


    SAM Samira ElKuishawi Secretary

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